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Managing Database Records
Exported Data and Shared Forms
8-20 Managing an OmniForm Database
• Select Commas in the Fields Separated By: pop-up menu to export
information to a comma-separated text file. Information in each
field will be separated by a comma and enclosed in quotes.
• Select Tab in the Fields Separated By: pop-up menu to export
information to a tab-separated text file. Information in each field
will be separated by a tab and enclosed in quotes.
• Select Include Header Record if you want the first line in the text
file to list the name of each field exported.
If you export more than one record, each record in the text file will be
separated by a line feed (return).
This section explains how to use OmniForm Data files to open shared
forms and how to set up a shared form location. A shared form is one
other users can access.
When you export OmniForm data from a form, the form's file name is
stored inside the Data file. OmniForm uses the file name information as
well as file location information in the Options dialog box to locate and
open a copy of the original form. The form automatically imports
information from the Data file. This is useful for sharing data, especially
if you want to send another user just part of a database.
To set up the shared form location:
1
Select or create a folder for your shared OmniForm forms.
2
In OmniForm, choose Preferences... in the Tools menu.
The Preferences dialog box appears.
3
Click the File Locations tab.
4
Select Shared Forms in the File Types pop-up menu.
5
Select the location of your shared form(s) by clicking the
Select... button to locate and select a folder.
6
Highlight and click Select "folder name."
7
Click OK.
All OmniForm users must enter the same file location in the
Preferences dialog box to use shared forms.
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