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Summary of Contents for NUANCE OMNIPAGE PRO FOR WINDOWS 95
- Page 1 OmniPage Pro for Windows 95 CAERE CORPORATION 100 Cooper Court Los Gatos, California 95030 European Offices: Caere GmbH Innere Wiener Strasse 5 81667 Munich Germany...
- Page 2 Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniPage Pro for Windows 95 Version 7.0 Copyright© 1996 Caere Corporation. All rights reserved. CAERE®, OmniPage®, Language Analyst®, 3D OCR®, True Page®, AnyPage, and AnyFax are trademarks of Caere Corporation...
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Page 3: Table Of Contents
Table of Contents Welcome Help Menu Commands ........................vi Context-Sensitive Help ........................vi Chapter 1 Introduction to OmniPage Pro What Is Optical Character Recognition (OCR)?................1-2 What OmniPage Pro OCR Can Do ....................1-2 Chapter 2 Installation and Setup System Requirements ........................2-2 Installing OmniPage Pro ........................ - Page 4 Creating Zones Using a Template ..................3-12 Deleting Zones........................3-13 Reidentifying Zone Types..................... 3- 13 Performing OCR on a Document....................3-14 Checking OCR Results ......................3-14 Verifying Text ......................... 3-16 Exporting Documents........................3-16 Saving a Document........................ 3-16 Copying a Document to the Clipboard................3-18 Sending a Document With Microsoft Exchange..............
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Page 5: Welcome
Welcome Welcome to OmniPage Pro for Windows 95. This manual introduces you to the basics of using OmniPage Pro. It includes installation instructions, basic procedures, settings guidelines, and troubleshooting information. Please look in OmniPage Pro’s online help for detailed information on features and procedures. -
Page 6: Help Menu Commands
Help Menu Commands Help Menu Commands After installing OmniPage Pro, you can open its online help by choosing commands in the Help menu. • Choose OmniPage Pro Help Topics to get contents and index listings of online help topics available for OmniPage Pro. •... -
Page 7: Chapter 1 Introduction To Omnipage Pro
Chapter 1 Introduction to OmniPage Pro You probably do most of your business correspondence and other projects on your computer. Sometimes, however, information that you need cannot be used immediately on a computer. For example, if you want to incorporate information from a magazine article into a document in your word processor, you somehow have to get the text from the article into your computer. -
Page 8: What Is Optical Character Recognition (Ocr)
What Is Optical Character Recognition (OCR)? What Is Optical Character Recognition (OCR)? Optical character recognition (OCR) is the process of turning an image into computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do not have editable text characters;... -
Page 9: Chapter 2 Installation And Setup
Chapter 2 Installation and Setup This chapter provides installation and setup information for OmniPage Pro and the Scan Manager. If you have any trouble during installation, look in Chapter 5, Technical Information, for troubleshooting solutions. After installing OmniPage Pro, please look in the online help for detailed information on features, settings, and procedures. -
Page 10: System Requirements
System Requirements System Requirements You need the following setup to install and run OmniPage Pro: • Computer with an 80386 or higher processor • Microsoft Windows 95 or Windows NT 3.51 Please see the Release Notes for the most up-to-date information on features supported by Windows NT 3.51 and later versions. -
Page 11: Setting Up Your Scanner With Omnipage Pro
Setting Up Your Scanner With OmniPage Pro Follow the onscreen instructions and insert the other installation disks as prompted. To install OmniPage Pro on Windows NT 3.51: Start Windows NT and open the Program Manager. Insert OmniPage Pro disk #1 in your computer’s floppy disk drive. - Page 12 Setting Up Your Scanner With OmniPage Pro To change your default scanner in OmniPage Pro: Exit OmniPage Pro if it is running. Click Start in the Windows 95 taskbar and choose Programs Caere Applications Scan Manager 2.0. The Scanner Setup dialog box appears. Click Add>>...
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Page 13: Starting Omnipage Pro
• Windows 95 users: click Start in the taskbar and choose Programs Caere Applications OmniPage Pro for Windows 95. The OmniPage Pro launcher is located in the program folder you selected during installation; Caere Applications is the default. • Windows NT 3.51 users: double-click the OmniPage Pro icon in the Caere Applications program group. -
Page 14: The Omnipage Pro Desktop
The OmniPage Pro Desktop Click the Call drop-down list and locate the phone number for your country. Call the phone number and ask for a registration number. You will be asked to provide the serial and key numbers listed in the dialog box. Enter the registration number that is given to you in the Registration Number text box and click OK. -
Page 15: Chapter 3 Basic Procedures
Chapter 3 Basic Procedures This chapter gives an overview of processing documents in OmniPage Pro from start to finish. It describes the basic steps of OCR and provides instructions for each step. There are different ways to accomplish the same tasks in OmniPage Pro. For example, you can use toolbar buttons or menu commands to start procedures. -
Page 16: The Basic Steps Of Omnipage Pro Ocr
The Basic Steps of OmniPage Pro OCR The Basic Steps of OmniPage Pro OCR Optical character recognition (OCR) is the process of turning an image into computer-editable text so you do not have to retype the text manually. These are the basic steps of OmniPage Pro OCR: Bring a document image into OmniPage Pro. -
Page 17: The Autoocr Toolbar
The AutoOCR Toolbar The AutoOCR Toolbar The AutoOCR toolbar buttons allow you to take a document through each step of the OCR process. Every toolbar button has different process commands that can be set for the operations you want to perform. OmniPage Pro can go through all steps automatically, or you can start each step individually. -
Page 18: Image Button Commands
The AutoOCR Toolbar Image Button Commands Use the Image button to bring a document image into OmniPage Pro’s image viewer. The Image button’s drop-down list contains the Scan Image, Load Image, and Load Exchange Fax commands. Scan Image Select Scan Image to scan paper documents in your scanner. This command only appears in the drop-down list if you have installed the Scan Manager and have selected your default scanner. -
Page 19: Ocr Button Commands
The AutoOCR Toolbar Manual Zones Select Manual Zones to draw and order your own zones on document images. See “Creating Zones Manually” on page 3-11. Zone Templates Select a zone template to create zones on document images using that template. See “Creating Zones Using a Template” on page 3-12. OCR Button Commands Use the OCR button to perform the selected OCR operation on document images. -
Page 20: Export Button Commands
Automatic Processing Export Button Commands Use the Export button to export recognized text and retained graphics to other applications. The Export button’s drop-down list contains the Save As, Send, Copy to Clipboard, and Defer Export commands. Save As Select Save As to save a copy of a document to disk in a specified file format. -
Page 21: Bringing Document Images Into Omnipage Pro
Bringing Document Images into OmniPage Pro Click AUTO or choose AutoOCR in the Process menu. • Each page of a new document is processed in order. OmniPage Pro pauses for you to create zones if you selected Manual Zones. After drawing zones, click AUTO to continue with the selected OCR and export operations. -
Page 22: Loading Image Files
Bringing Document Images into OmniPage Pro To scan pages into OmniPage Pro: Place your page in your scanner. You can scan a stack of pages if you have an automatic document feeder (ADF). Set Scan Image as the command in the Image button’s drop- down list. -
Page 23: Loading Exchange Faxes
Bringing Document Images into OmniPage Pro Select the folder location and file type of the file you want to load. Files of that type in the selected location appear in the list box. Select the files you want to load. You can Shift-click or Ctrl-click to select multiple files in the same folder. -
Page 24: Creating Zones For Ocr
Creating Zones for OCR Select the folder location of the faxes you want to load. Select the faxes you want to load. You can Shift-click or Ctrl-click to select multiple faxes. Click Open when you have selected all the faxes you want to load. -
Page 25: Creating Zones Manually
Creating Zones for OCR AccuPage as the auto zoning command when you scan pages with an HP AccuPage scanner. Click the Zone button or choose Auto Zones in the Process menu. OmniPage Pro automatically draws zones on the current page in the image viewer. -
Page 26: Creating Zones Using A Template
Creating Zones for OCR Enclose an area of the image you want as a zone by holding the mouse button down and dragging the mouse to form a rectangular box. Try to keep areas of text, such as paragraphs, together in the same zone. -
Page 27: Deleting Zones
Creating Zones for OCR Deleting Zones You can delete the current zones if you want to create new zones or if you do not want to process a particular area of a page during OCR. To delete zones: Select the zone you want to delete by clicking inside it in the image viewer. -
Page 28: Performing Ocr On A Document
Performing OCR on a Document Performing OCR on a Document Performing OCR converts an image to editable text. This is also referred to as recognizing text. OmniPage Pro recognizes printed text characters only, but it can retain handwritten text, such as a signature, as a graphic element. - Page 29 Performing OCR on a Document • Unrecognizable characters marked by a red reject character (~ is the default) • Words not found in the main or user dictionary To check and correct errors: Click the Check Recognition button in the Standard toolbar or choose Check Recognition...
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Page 30: Verifying Text
Exporting Documents Verifying Text You can compare recognized text against the original image to make sure that text was recognized correctly. To verify text against its original image: Double-click any word in the text viewer or select a word and choose Verify Text in the Tools menu. - Page 31 Exporting Documents To save recognized text: Choose Save As... in the File menu. (You can also click the Export button with Save As selected in the drop-down list. The Save As dialog box appears. Select a folder location and file type for your document. Type in a file name and select a save option.
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Page 32: Copying A Document To The Clipboard
Exporting Documents Select a folder location and file type for your document. Type in a file name and select the desired save and image options. Click Save. The image is saved to disk as specified (zone borders and recognized text are not saved). A copy of the document remains open in OmniPage Pro. -
Page 33: Chapter 4 Settings Guide
Chapter 4 Settings Guide This chapter introduces you to settings in the Options dialog box and provides guidelines for selecting settings. The settings you select for processing documents can greatly affect the OCR results. You may have to experiment with different settings to get the results you want. Please look in OmniPage Pro’s online help for detailed information on settings and procedures. -
Page 34: Selecting Omnipage Pro Settings
Selecting OmniPage Pro Settings Selecting OmniPage Pro Settings Click the Options button or choose Options... in the Tools menu to open the Options dialog box. This is the central location for OmniPage Pro settings. Click each tab in the Options dialog box to display different groups of settings: •... -
Page 35: What Is The Quality Of The Original Document
What Is the Quality of the Original Document? What Is the Quality of the Original Document? Poor or Not Sure Recommendations for Scanning Degraded copies, colored or • Select 3D OCR in the Accuracy settings if you shaded backgrounds, run- have a grayscale scanner. -
Page 36: What Type Of Document Are You Processing
What Type of Document Are You Processing? What Type of Document Are You Processing? Magazine and Recommendations Newspaper Pages • Select Multiple Columns in the Page Format settings. • Select the appropriate page size and orientation in the Scanner settings if you are scanning. - Page 37 What Type of Document Are You Processing? Legal Documents Recommendations • Select Multiple Columns in the Page Format settings if text appears in two or more columns. • Select Single Column if the document has one, page-wide text column. • Select the appropriate page size and orientation in the Scanner settings if you are scanning.
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Page 38: How Much Original Formatting Do You Want To Keep
How Much Original Formatting Do You Want to Keep? How Much Original Formatting Do You Want to Keep? None Recommendations Keep plain text only • Select Remove Formatting in the Page Format settings. • Click Font Mapping in the Page Format settings and select one font and one font size to be used for all text. -
Page 39: Do You Want To Retain Graphics In Your Document
Do You Want to Retain Graphics in Your Document? Do You Want to Retain Graphics in Your Document? Recommendations Keep graphics such as logos • Select 3D OCR or Auto Brightness in the Accuracy and photos during OCR settings if you are scanning with a grayscale processing scanner and you want grayscale graphics. -
Page 40: How Many Languages Are In Your Document
How Many Languages Are in Your Document? How Many Languages Are in Your Document? More Than One Recommendations for Faster Language Processing Use this method if you have a dictionary for only one language. 1 Create zones around all areas that you want to recognize. - Page 41 How Many Languages Are in Your Document? One Language Recommendations • Select the appropriate language character set in the Language settings. • Select the appropriate main and user dictionaries in the Language settings. • Deselect Use Language Analyst and 3D OCR in the Accuracy settings if you do not have a main dictionary that matches the language in your document.
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Page 42: Are You Processing A Multiple-Page Document
Are You Processing a Multiple-Page Document? Are You Processing a Multiple-Page Document? Recommendations if You Have an Automatic Document Feeder (ADF) • Select Scan Until Empty in the Scanner settings to scan a stack of pages at once. Otherwise, you must click the Image button to scan each subsequent page. -
Page 43: Chapter 5 Technical Information
Chapter 5 Technical Information This chapter provides troubleshooting and other technical information about using OmniPage Pro. For detailed information on OmniPage Pro settings and procedures, please look in OmniPage Pro’s online help. Please continue reading this chapter for information on these topics: •... -
Page 44: Troubleshooting Solutions
Troubleshooting Solutions Troubleshooting Solutions Topics in this section include: • General Troubleshooting Solutions • Setup Program Requests the Same Disk • Uninstalling the Software • Testing OmniPage Pro in Safe Mode • Low Memory Problems • Low Disk Space Problems •... -
Page 45: Setup Program Requests The Same Disk
Control Panel. Double-click Add/Remove Programs. Click the Install/Uninstall tab. Select OmniPage Pro for Windows 95 and then click Add/ Remove..Click Yes to confirm that you want to remove OmniPage Pro. You can uninstall the Scan Manager in the same way. Some icons and program files may remain on your system if they have been renamed, modified, or moved to different locations. -
Page 46: Testing Omnipage Pro In Safe Mode
Troubleshooting Solutions Testing OmniPage Pro in Safe Mode Restarting Windows 95 in safe mode allows you to test OmniPage Pro on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniPage Pro has stopped running altogether. See Windows online help for more information on safe mode. -
Page 47: Low Disk Space Problems
Troubleshooting Solutions Low Disk Space Problems Problems may occur if your system runs low on free disk space. Try these solutions for low disk space problems: • Empty the Windows Recycle Bin. • Delete the *.tmp files in the Temp folder. This folder is usually in your Win 95 folder. -
Page 48: Ocr Problems
Troubleshooting Solutions Missing Scan Image Command The Scan Image command does not appear in the Image button’s drop- down list in the following cases: • You did not install the Scan Manager or select an appropriate default scanner in it. See “Setting Up Your Scanner With OmniPage Pro”... - Page 49 Troubleshooting Solutions • Restart Windows in safe mode and test OmniPage Pro by performing OCR on Sample.tif. See “Testing OmniPage Pro in Safe Mode” on page 5-4. • Uninstall and reinstall OmniPage Pro. Text Does Not Get Recognized Properly Try these solutions if any part of the original document is not converted to text properly during OCR: •...
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Page 50: Scanner Setup Issues
Scanner Setup Issues Scanner Setup Issues Topics in this section include: • Scanner Drivers Supplied by the Manufacturer • Scanner Drivers Supplied by Caere • Scanner Message on Launch • Using Visioneer PaperPort with OmniPage Pro • Using TWAIN-Compliant Scanners See also the Scanner Setup Notes included in the OmniPage Pro package. -
Page 51: Using Visioneer Paperport With Omnipage Pro
Scanner Setup Issues Using Visioneer PaperPort with OmniPage Pro OmniPage Pro automatically integrates with Visioneer’s PaperPort software. However, you cannot scan directly into OmniPage Pro if you use a Visioneer scanner or if your scanner is set up to work with PaperPort software (such as the HP ScanJet 4s). -
Page 52: Product Support
Product Support Product Support Please look first in OmniPage Pro’s online help or in this manual if you need help — you may be able to save yourself a phone call. Product Support Services Product support and information are available for registered users through these services. - Page 53 Index Numerics Zone button 3-4 see also OmniPage Pro’s online 3D OCR help using for poor-quality Copying graphics 3-18 Basic steps of OCR 3-2 documents 4-3 Creating new zone types BBS 5-10 when to deselect 4-8, 4-9 see OmniPage Pro’s online help Black-and-white scanners 4-3 Creating zones Blank pages in multiple page...
- Page 54 processing multiple languages File Formats for varying document quality in 4-8 see OmniPage Pro’s online help processing multiple pages in Finishing the current document 3-6 4-10 Font mapping 4-6 Handwritten text 1-2, 3-14 quality of original 4-3 see also OmniPage Pro’s online Hard-disk space required 2-2 types 4-4 help...
- Page 55 Keeping graphics during OCR 4-7 Modifying graphics registering your copy 2-5 see OmniPage Pro’s online help starting 2-5 Modifying text system requirements 2-2 Language Analyst see OmniPage Pro’s online help Opening documents see also OmniPage Pro’s online Moving zones see OmniPage Pro’s online help help see OmniPage Pro’s online help Optical character recognition...
- Page 56 setting 3-3 Repositioning zones using TWAIN-compliant Zone 3-4 see OmniPage Pro’s online help scanners 5-9 Process settings 3-3, 4-2 Resizing a page Scanning see also OmniPage Pro’s online see OmniPage Pro’s online help changing your default scanner help Resizing zones Product support see OmniPage Pro’s online help missing Scan Image command...
- Page 57 saving 3-12 see also OmniPage Pro’s online location of 2-6 using 3-12 help Reorder Zones tool 3-11 Testing in safe mode 5-4 frames in the text viewer 5-7 Rotate Image tool 3-11 Text characters when to select 4-6 Zone type drop-down list 3-11 checking for errors 3-15 Tutorials Zone types...
- Page 58 Index-6...
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