Exporting Information - NUANCE OMNIFORM 2 REFERENCE FOR MACINTOSH Reference

Managing Database Records

Exporting Information

8-16 Managing an OmniForm Database
This section explains the benefits of exporting information, how to
prepare for export, and how to export information from an open
OmniForm form.
See "Importing Information" on page 8-21 for information on how to
import information into a database.
The Benefits of Exporting Information
Export information from records to:
• Share information with other OmniForm databases.
Information exported as a database file takes up considerably less
disk space than the database itself. It can be copied more quickly
than the entire database.
• Share information between different databases.
You might have a database and decide you need information
already entered in an OmniForm database. Simply export the
needed information from OmniForm in the appropriate format
and use the other database's commands to import it.
• Save other database users the time of entering data manually by
sending them an OmniForm Data or other database file.
Preparing for Export
During import, you will link field names in the exported data file to field
names in the import database. This tells OmniForm where to place the
field information. If possible, try to:
• Match field names in the exported data to field names in the
import database.
• Match field order in the exported data to field order in the import
database.
This makes it easier to figure out which information will go in which
fields when you link the fields on import.
For example, suppose you export information in the fields Customer,
Title, and Product, in that order. You have the same field information in
the import database, but the fields are named What Bought, Name, and
Position, in that order. You could link Customer
Ö
Product What Bought easily but importing hundreds of fields with
different names and field order would be difficult and time-consuming.
See Chapter 6, Designing a Form, for information on naming and
reordering fields.
Ö Ö
Name/Title Position/