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NUANCE OMNIPAGE PRO 8 FOR MACINTOSH Manual

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Summary of Contents for NUANCE OMNIPAGE PRO 8 FOR MACINTOSH

  • Page 2 &DHUH *PE+ &DHUH 8. ,QIRUPDWLRQ &HQWUH &HQWUH G©LQIRUPDWLRQV &DHUH To use this program, you should know how to work in the Macintosh environment. Please refer to your Macintosh documentation if you have questions about how to use menus, dialog boxes, or scroll bars. All rights reserved.
  • Page 3 Welcome to OmniPage Pro, and thank you for buying our software! The following documentation has been provided to help you learn about OmniPage Pro. 6DEI This manual provides information on features and procedures. It includes an introduction to OmniPage Pro, installation and setup instructions, task-oriented instructions, ways to customize tools, settings guidelines, and technical information.
  • Page 4 This manual is written with the assumption that you know how to work in the Macintosh environment. Please refer to your Macintosh user’s manual if you have questions about how to use dialog boxes, menus, scroll bars, and so on. The following conventions are used in this manual.
  • Page 5 You probably do most of your business correspondence and other written projects on your computer. However, certain sources of information may not be immediately usable on a computer. For example, if you want to incorporate information from a magazine article into a document in your word processor, you somehow have to get the text from the article into your computer.
  • Page 6 What Is Optical Character Recognition (OCR)? Optical character recognition (OCR) is the process of turning an image into computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do not have editable text characters;...
  • Page 7 What Is Optical Character Recognition (OCR)? These are the basic steps of OmniPage Pro’s OCR process: Bring a document image into OmniPage Pro. You can scan a paper document or load an image file. The resulting image appears in the Image View. See “Bringing Document Images into OmniPage Pro”...
  • Page 8 The OmniPage Pro Interface The main parts of OmniPage Pro’s user interface include: • The AutoOCR Toolbar • The Document Window • The Thumbnail Window • Zone Info and Tool Palettes • The Settings Panel Introduction to OmniPage Pro - 8...
  • Page 9 The OmniPage Pro Interface The AutoOCR Toolbar contains buttons that can activate each step of ® the OCR process. Choose Show Toolbar in the Window menu to open the AutoOCR Toolbar if it is closed. • The AUTO button allows you to activate automatic processing. •...
  • Page 10 The OmniPage Pro Interface Window menu (or J) to display a document’s Text View and make it active. You can select options in the Document section of the Settings Panel to specify how views in the Document window are displayed. See “Document Display Settings”...
  • Page 11 The OmniPage Pro Interface The Thumbnail window displays miniature pictures (thumbnails) of page images in the current document. You can use thumbnails to change pages, rearrange pages, and drag copies of images into other applications. Choose Show Thumbnails in the Window menu to open the Thumbnail window if it is closed.
  • Page 12 The OmniPage Pro Interface The Zone Info and Tool palettes are displayed when the Image View of a document is active. Choose Show Tool Palette in the Window menu if the Tools palette does not appear when the Image View is active. Choose Show Zone Info Palette in the Window menu if the Zone Info palette does not appear when the Image View is active.
  • Page 13 Getting Online Help The Settings Panel is the central location of OmniPage Pro settings. You can click the Settings Panel button or choose Settings Panel in the Settings menu to open it. The Settings Panel has six different sections of settings. Each section can be displayed by clicking its icon on the left.
  • Page 14 Getting Online Help Balloon help consists of “balloons” that pop up on screen to explain the function of icons, menus, commands, dialog box options, and other items in an application interface. To turn balloons on, choose Show Balloons in the Guide menu. Different balloons appear as you move the mouse pointer over items in the interface.
  • Page 15 Product Support For the fastest and easiest way to get help, please look for solutions in this manual or in the OmniPage Pro Guide. If you need additional help, product support and information are also available to registered users through the services listed in this table. Please have the following information ready for the most efficient service when you call Caere Product Support: •...
  • Page 16 This chapter provides information on installing OmniPage Pro and selecting a scanner to use with it. Please also read the Release Notes and the Scanner Setup Notes included in your OmniPage Pro package. These provide the most up-to-date information concerning installation and setup issues. Please continue reading this chapter for information on these topics: •...
  • Page 17 Installing the Software Before you install OmniPage Pro: • Make sure your scanner is working on your system by using the scanning software supplied by the manufacturer. • Turn off any virus-protection software. This is often a Control Panel device. Refer to your virus-protection software manual. •...
  • Page 18 Installing the Software From the Settings menu, select Edit User Dictionary... From the dialog box that appears, select the user dictionary you want to preserve to use with the new version of OmniPage Pro and click on Open. Save your dictionary to a location external to the OmniPage folder.
  • Page 19 Installing the Software If you just want to install individual components of OmniPage Pro, click the Custom button and select the items that you want to install in the Installer dialog box. Click Install to proceed with installation. A dialog box appears that enables you to choose where the OmniPage Pro files will be installed.
  • Page 20 Installing the Software prompting you to choose the manufacturer settings for the scanners you will use with OmniPage Pro. Click to select one (or more) manufacturer settings, and then click OK to proceed with the installation. If you are performing a standard installation or if you picked Languages during a Custom installation, a dialog appears, prompting you to select the languages you wish OmniPage Pro to recognize.
  • Page 21 Starting OmniPage Pro Enter the serial number, if you are prompted to do so, and click The serial number will be on the back of the OmniPage Pro CD jewel case in the lower right-hand corner under the Caere logo. 10 Select your country and click OK.
  • Page 22 Selecting Your Scanner If you have access to the World Wide Web, you can register your copy of OmniPage Pro at Caere's Web site. To do so, go to www.caere.com and click the Support tab. Click Online Product Registration and follow the onscreen instructions.
  • Page 23 Selecting Your Scanner For a list of supported scanners, see the Scanner Setup Notes. The SCSI ID number of your scanner may appear in the Scanner Connection side of the Select Scanner dialog. Click Verify to confirm that your scanner is properly connected and recognized by OmniPage Pro.
  • Page 24 This chapter describes how to process documents in OmniPage Pro from start to finish. It explains the basic steps of OCR and provides instructions for other tasks you can do with your documents. There are different ways to accomplish the same tasks in OmniPage Pro. For example, you can use toolbar buttons or menu commands to start certain procedures.
  • Page 25 Basic Steps of OmniPage Pro OCR These are the basic steps of OmniPage Pro OCR: Bring a document image into OmniPage Pro. See page 27 for more information. Create zones to identify the parts of the document you want to recognize as text or retain as graphics.
  • Page 26 Automatic Processing You can use the AUTO button to process a new document from start to finish or finish processing an open document. The operations that occur when you click AUTO depend on the currently set Image, Zone, OCR, and Export commands. button For example, OmniPage Pro can scan a stack of pages in a scanner’s automatic document feeder (ADF), create zones on all pages, recognize...
  • Page 27 Bringing Document Images into OmniPage Pro • If a document is open, each unfinished page is finished in order. OmniPage Pro creates zones on any unzoned pages automatically or with a currently selected zone template. It then continues with the selected OCR operation. Auto Save and Auto Paste are the only Export commands that can be activated automatically.
  • Page 28 Bringing Document Images into OmniPage Pro document if a document is not currently open. If a document is currently open, the page images are added as new pages. You can load TIFF and PICT image files into OmniPage Pro. An image file is an electronic picture of text, such as a fax or scanned image, that is saved in an image file format.
  • Page 29 Creating Zones on a Page An OmniPage Document is a file that is saved in OmniPage Pro’s proprietary format. OmniPage Documents can be saved with original page images, zones, and recognized text. You can continue to reopen an OmniPage Document in OmniPage Pro, make edits to it, and save it in other supported file formats.
  • Page 30 Creating Zones on a Page graphics. Any part of a page not enclosed by a zone is ignored during OCR. You can create zone templates to use when you process documents with the same zoning requirements. Zone templates remember the shape, position, order, type, contents, and style of zones.
  • Page 31 Creating Zones on a Page OmniPage Pro can create zones automatically for you. To do so, it uses the selected page layout to analyze the page and break it into ordered sections. Choose a setting in the Zone button’s pop-up menu that most closely matches the format of your document.
  • Page 32 Creating Zones on a Page from the top of the first column, going down the column, and then back up to the next column). Automatic zones have purple borders. OmniPage Pro treats all contents as one block of text; it does not detect graphics.
  • Page 33 Creating Zones on a Page You can draw and modify zones using tools in the Tool palette. If the Tool palette does not appear when the Image View is active, choose Show Tool Palette in the Window menu. You can use the tab key to cycle through zone tools when the Image View is active.
  • Page 34 Creating Zones on a Page Repeat steps 2–4 until you have finished drawing zones around each area that you want to process. You can draw up to 64 separate zones. A number appears within each zone indicating the order in which it will be recognized.
  • Page 35 Creating Zones on a Page You will not be allowed to draw a line if it constitutes a restricted shape. The following zone shapes are restricted: Zones can always be modified before OCR takes place. You can move, copy, resize, reorder, extend, connect, divide, and delete zones. You can also reverse the black and white elements on a page image.
  • Page 36 Creating Zones on a Page Click the Order Zones tool in the Tool palette. The numbers in the zones disappear. Click within the zone you want to recognize first. The number 1 appears in the zone. Click within the next zone you want recognized. The number 2 appears in the zone.
  • Page 37 Converting Images to Text To remove an area of a zone, hold down the Command key ( ) while using the Modify Zones tool. Click the Modify Zones tool in the Tool palette. Position the mouse pointer in one of the zones you want to connect.
  • Page 38 Converting Images to Text This section describes the following procedures: • Performing OCR • Proofreading OCR Results • Verifying Recognized Text • Displaying Color Markers • Getting Page Information Before performing OCR, make sure the current zones and settings are appropriate for your document.
  • Page 39 Converting Images to Text You can select dictionaries and other error checking options in the Spelling section of the Settings Panel. See “Spelling Settings” on page 72 for more information. Click the OCR Proofreader button in the AutoOCR Toolbar or choose Proofread OCR...
  • Page 40 Converting Images to Text • Click Change & Add to replace the word with the word in the Change to edit box and to add the word to the current user dictionary. OmniPage Pro will still stop at future instances of the word in the current document if the word contains a suspect character or a Language Analyst correction.
  • Page 41 Converting Images to Text After OCR, certain text in the recognized document might be marked with color in the Text View. These include: • Reject characters (red) • Suspect words (green) • Language Analyst replacements (blue) The Text View must be active to hide, show, or clear markers. To permanently remove color markers, choose Clear Markers in the Edit menu.
  • Page 42 Scheduling OCR • Number of words on the page • Recognition time in minutes and seconds This does not count scanning time, the time it takes to draw manual zones, or the time spent writing data to disk. • Number of reject (unrecognizable) characters •...
  • Page 43 Scheduling OCR it recognizes scheduled jobs. Pages in a document that have already been recognized will not be rerecognized. If you regularly receive documents that need to be converted to text, such as fax files, you can set up an input/output system to facilitate OCR processing.
  • Page 44 Scheduling OCR Click OK in the Schedule OCR dialog box to save your settings as specified. If you have documents that need to be converted to text, you can manually add them to the processing schedule. Files will be recognized after the specified time.
  • Page 45 Scheduling OCR The following settings in the Schedule OCR dialog box are used for all files in the processing queue. Files in the processing queue are recognized in order after the specified time. • Select Immediately to start recognizing scheduled jobs as soon as you click OK in the Schedule OCR dialog box.
  • Page 46 Direct Input: Pasting Text into Other Applications All newly scheduled files have the same default output folder and file format assigned to them. Click Set Output... to change the default options. The default file name is always the original file name with the word Output appended.
  • Page 47 Direct Input: Pasting Text into Other Applications must have enough memory to run OmniPage Pro and the application at the same time. Text formatting, such as bold and italics, is retained if you are pasting into an application that supports RTF information. Otherwise, only plain text will be pasted.
  • Page 48 Working With Documents Choose OmniPage Direct Input in the Apple menu. OmniPage Pro opens in Direct Input mode. This adds a special Auto Paste command to the Export button of the AutoOCR Toolbar. Automatic processing begins immediately if Begin Processing Automatically on Launch was selected in the Direct Input section of the Settings Panel.
  • Page 49 Working With Documents to display the Image View and make it active. Choose Text View in the Window menu (or j) to display the Text View and make it active. This section describes the following procedures: • Resizing a Page View •...
  • Page 50 Working With Documents You can select a setting in the Document section of the Settings Panel that determines how the Text and Image Views are displayed. See page 65 for more information. Click the view (Text or Image) that you want to resize to make that the active view.
  • Page 51 Working With Documents You can change pages in a document in the following ways. • Click the thumbnail of the page you want to display. Choose Show Thumbnails in the Window menu to open the Thumbnail window if it is closed. •...
  • Page 52 Working With Documents You can reorder pages in a document by dragging their thumbnails to different positions in the Thumbnail window. Choose Show Thumbnails in the Window menu to open the Thumbnail window if it is closed. You can delete a page from a document that has at least two pages. For example, you may want to delete a page that was poorly scanned.
  • Page 53 Working With Documents You can modify an image when the Image View is active. Choose Image View in the Window menu (or m) to display the Image View and make it active. You can rotate a page image when the Image View is active. For example, if a page is accidentally scanned upside down, you can correct the orientation by rotating it.
  • Page 54 Working With Documents If you do not want to permanently erase parts of the actual image, but want to omit areas of a page during OCR, identify the areas as Ignore zone types or do not include them in any zones at all. OmniPage Pro cannot perform OCR properly on white text on a black background.
  • Page 55 Working With Documents To apply formatting, such as a particular font, to all text on a page, you can select the entire page by choosing Select All in the Edit menu (or The entire contents of a recognized page is selected when the Text View is active.
  • Page 56 Working With Documents The options available in the Page Setup dialog box depend on your printer. Select the desired options and then click OK. Make the view (Text or Image) from which you want to print active. Choose Print Text... (or Print Images...) in the File menu. The dialog box that appears depends on your printer.
  • Page 57 Exporting Documents You can export original images or recognized text for use in other applications by: • Saving a Document • Copying a Document to the Clipboard • Using Drag and Drop Functionality You can save recognized text, retained graphics, and original images to disk in a variety of file formats.
  • Page 58 Exporting Documents The available file formats depend on the particular document you are saving. For example, if you are saving an unrecognized image, you can only save it as an OmniPage Document or an image file. See “Supported File Formats” on page 120 for more information.
  • Page 59 Exporting Documents You can copy every page of recognized text to the Clipboard. The text can then be pasted directly into another application. You can also copy zones in the Image View to the Clipboard. Copying text to the Clipboard works best when you are copying just a few pages because some applications may not be able to paste very large amounts of text.
  • Page 60 Exporting Documents OmniPage Pro supports drag-and-drop functionality on System 7.5 (or later) and on systems that have it installed as a separate extension. You can drag a thumbnail from the Thumbnail window to the desktop or to another application that supports drag-and-drop functionality. The contents of a thumbnail is converted to a line-art PICT file with the same resolution as the original image.
  • Page 61 This chapter describes the settings you can select in OmniPage Pro. Make sure that settings are appropriate for your document before you start processing it. You may have to experiment with different settings to get the results you want. Please continue reading this chapter for information on these topics: •...
  • Page 62 AutoOCR Toolbar Settings The AutoOCR Toolbar buttons allow you to take a document through each step of the OCR process. You can set various commands in the pop- up menus beneath the Image, Zone, OCR, and Export buttons. Or, you can choose Process Settings in the Process menu and choose commands in the submenu.
  • Page 63 AutoOCR Toolbar Settings Select Multi-column to have OmniPage Pro automatically draw and order zones on multiple-column document images such as magazine or newspaper articles. For more information, see “Creating Zones Automatically” on page 31. Select Tables to have OmniPage Pro automatically draw and order zones on table format document images such as spreadsheets, or any page that contains a table.
  • Page 64 AutoOCR Toolbar Settings Select Defer OCR to tell OmniPage Pro to delay text recognition during automatic processing. When you click AUTO, OmniPage Pro does the selected Image and Zone operations, but stops before OCR. You can then save the document as an OmniPage Document and process it later. Or, you can change the OCR command and activate another OCR operation.
  • Page 65 Selecting Settings Select Auto Paste to paste recognized text into another application when you are using the Direct Input feature. If no application is open, text is placed on the Clipboard. The Settings Panel is the central location of OmniPage Pro settings. To open it, click the Settings Panel button in the AutoOCR Toolbar or choose Settings Panel in the Settings menu.
  • Page 66 Scanner Settings Click the Scanner icon in the Settings Panel to select options that control the way your scanner scans a page. Select the dimensions of the pages you plan to scan in the Size pop-up menu. • Select Letter for 8.5 by 11 inch pages. •...
  • Page 67 Scanner Settings If you use a scanner with an automatic document feeder (ADF), you can use the following options. • Select Scan until Empty (the default setting) to scan every page in your scanner’s ADF. This setting is useful when you want to scan a stack of pages at once.
  • Page 68 Scanner Settings The Brightness option for scanning a page is like the brightness setting used on a copy machine. This setting can compensate for variations in paper and print quality, so it can have a big influence on OCR accuracy. Click the Brightness check box to activate the adjustment (lighten or darken) for the brightness of the entire page.
  • Page 69 OCR Settings Click the OCR icon in the Settings Panel to select input and output options that assist OmniPage Pro during recognition. The Input Options area of the Settings Panel provides settings for the type of characters in the scanned image, the use of a training file, and to automatically correct the page orientation.
  • Page 70 OCR Settings This feature is only used for documents on which zones have been created automatically (and not manually modified). The Automatically Correct Page Orientation feature takes extra processing time. To increase processing speed, deselect this setting and make sure your page image is properly oriented in the Image View before performing OCR.
  • Page 71 Direct Input Settings • Make sure Save Page Image in OmniPage Document and the desired resolution are selected in the Document section of the Settings Panel. • Make sure that graphics on a page image are identified as Graphic zone types. These have green borders and display a graphic icon. See “Specifying Zone Types”...
  • Page 72 Spelling Settings • Select Begin Processing Automatically on Launch if you want OmniPage Pro to trigger the AUTO button as soon as you activate the Direct Input operation. Text will be recognized automatically and pasted into your application. Deselect Begin Processing Automatically on Launch if you want to control when to start recognition.
  • Page 73 Spelling Settings In addition to the Main Language for recognition, you may select one (or more) additional (secondary) languages for use with OCR. Because the consideration of additional language sets takes additional processor time, you should only activate this feature if your documents contain more than one language.
  • Page 74 Document Settings Select any of these spell checking options for checking recognition or using the Language Analyst. Select Use Language Analyst to have the Language Analyst replace unknown words with words most likely to be correct during OCR. The Language Analyst uses the current dictionaries and information about language context and usage rules to evaluate words, compute likely errors, and determine replacement words.
  • Page 75 Document Settings Image View as you work. OmniPage Pro will activate and enlarge a view according to the current task. • Select Show Selected View Only if you want OmniPage Pro to display the active view and hide the other view. This is recommended for small monitors.
  • Page 76 Preference Settings The Thumbnail window displays miniature pictures (thumbnails) of page images in the current document. You can use thumbnails to change pages, rearrange pages, and drag copies of images into other applications. Select Save Page Image in OmniPage Document to retain original images in OmniPage Documents.
  • Page 77 Preference Settings The General Preferences settings provide control for unrecognized pages that you have scanned, and the prompt before deleting pages. Select AUTO Button Finishes All Unrecognized Pages if you want OmniPage Pro to finish all pages in a document when you click the AUTO button.
  • Page 78 Preference Settings The colors settings enable you to define the color depth of the scanned image. You can choose 256 colors (8-bit), or Thousands of colors (16-bit) depending on your needs for the scanned image. The memory requirements for each scanned page size, selected dpi resolution, and selected color depth appear at the bottom of the Preferences Settings Panel.
  • Page 79 Settings Guidelines The settings you select in OmniPage Pro can greatly affect OCR results. Make sure that settings are appropriate for your document before you begin processing. You may have to experiment with different settings to get the results you want. Answer the following questions to get settings recommendations for your documents.
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  • Page 93 OmniPage Pro has many features that allow you to customize the way your documents are handled during OCR. This chapter describes how to create and use these tools. Please continue reading this chapter for information on these topics: • Applying Styles to Zones •...
  • Page 94 Applying Styles to Zones Style sets and zone styles can be selected in the Zone Info palette that is displayed when the Image View is active. Choose Show Zone Palette in the Window menu to display the palette. OmniPage Pro is shipped with the following built-in style sets. Three style sets can be deleted, others allow only changes to their font- mapping settings, and others allow full editing of all text parameters.
  • Page 95 Applying Styles to Zones This style set retains as much text, paragraph, and page formatting as possible. It contains one style called Auto Detect which tries to discern all formatting automatically. True Page uses frames (formatting boxes) to precisely lock the positions of the text and graphics within their zones. Or, you can remove the frames and maintain the overall layout, yet gain easier editing.
  • Page 96 Applying Styles to Zones The Zone Info palette appears automatically if it is open. If it is closed, choose Show Zone Info Palette in the Window menu. Select the desired style set in the Style Set for Page pop-up menu. In addition to the built-in and sample style sets, any style sets you create appear in the pop-up menu.
  • Page 97 Applying Styles to Zones Available styles depend on the style set selected for the current page. (Built-in style sets only have one style each.) Styles are applied to zones during recognition. Shortcut for applying zone styles Hold the mouse button down while the mouse pointer is over a zone. A menu of all the zone styles in the current style set is displayed.
  • Page 98 Applying Styles to Zones For example, you could enter Memos as the name if you are creating a style set for memo-type documents. Click New. The Edit Style Set dialog box appears. Auto Detect is the default style for every new style set. Click New to add a new style to the style set.
  • Page 99 Applying Styles to Zones Choose Edit Style Set... in the Settings menu if you do not already have your style set open. Double-click the style set you want to edit. The Edit Style Set dialog box lists the styles in the style set. Click the name of the style you want to edit.
  • Page 100 Applying Styles to Zones When you add a new style to a style set, its default formatting is based on the formatting of the last-selected style. Therefore, to base a new style on an existing style, select the existing style before creating the style. Click New in the Edit Style Set dialog box.
  • Page 101 Specifying Zone Contents The font-mapping selections for a single style set apply to any style that has Auto selected as the font setting. Different style sets can have different font-mapping selections. Choose Edit Style Set... in the Settings menu. Double-click the style set for which you want to change font mapping selections.
  • Page 102 Creating Zone Templates located in the Zone Info palette, which appears automatically when the Image View is active. For example, if a particular zone only contains numbers and mathematical signs, you can specify the contents of that zone to be Numeric.
  • Page 103 Training OCR for Special Characters Choose Save Zone Template... in the File menu. The Save Zone Template dialog box appears. Type a name for your file. Click Save. The zone template file is saved in the Zone Templates folder within your installation folder. Open the page image and make sure the Image View is active.
  • Page 104 Training OCR for Special Characters Set Train OCR as the command in the OCR button’s pop-up menu. Click the OCR button or choose Train OCR in the Process menu. OmniPage Pro analyzes the document and then opens the Training File dialog box. Training files are designed for special characters that may appear in your documents.
  • Page 105 Training OCR for Special Characters The Specify Character dialog box displays the selected character as it appears in the original page image. Specify how you want OmniPage Pro to interpret the character during OCR. You can type the desired character(s) in the Character Code edit box.
  • Page 106 Training OCR for Special Characters A dialog box appears listing all training files in the Training Files folder. Double-click the training file you want to edit. Or, select it and click Open. The Training File dialog box displays characters in the training file.
  • Page 107 Creating User Dictionaries Click OK to accept the character specification. The Training File dialog box reappears. Repeat steps 3–5 to continue editing specified characters. Click Delete to discard a selected character from the training file. Click Save to save the edited training file. Or, click Append to add the trained characters to another training file.
  • Page 108 Creating Custom Settings Files • Type a word in the New Word edit box and click Add to add it. • Select a word in the list box and click Delete to delete it. • Click Delete All to remove all words from the dictionary. •...
  • Page 109 Creating Custom Settings Files Choose Load Settings... in the File menu. Double-click the settings file you want to load. Customizing OCR - 109...
  • Page 110 This chapter provides troubleshooting tips and other technical information about using OmniPage Pro. Please also read the Release Notes and Scanner Setup Notes that came in your OmniPage Pro package. These contain the latest information on OmniPage Pro and its supported scanners. Please continue reading this chapter for information on these topics: •...
  • Page 111 General Troubleshooting Solutions Although OmniPage Pro is designed to be easy to use, problems sometimes occur. Many of the onscreen error messages contain self- explanatory descriptions of what to do — check connections, quit other applications to free up memory, and so on. Sometimes that is all the troubleshooting help you need.
  • Page 112 General Troubleshooting Solutions OCR is a CPU-intensive operation. The more memory you have, the better things will run. OmniPage Pro may run poorly under low memory conditions. You may be experiencing low-memory problems if you get out-of-memory messages, if OmniPage Pro works slowly, or if it accesses the hard disk a lot.
  • Page 113 General Troubleshooting Solutions messages about memory while using OmniPage Pro, try increasing the size of its memory partition to remedy the problem. If you increase any application’s memory partition size, the amount of memory available for other applications is decreased when that application is running.
  • Page 114 General Troubleshooting Solutions with OmniPage Pro. More disk space is recommended if you work with lots of complex documents or with color images. Double-click your hard disk icon to open it. Choose by Small Icon or by Icon in the Finder’s View menu. Check the number in the upper-right corner of the window for the amount of available disk space.
  • Page 115 Scanning Issues Topics in this section include: • Problems Connecting OmniPage Pro to Your Scanner • Scanning Problems • Scanning Tips You can also visit Caere’s World Wide Web site at www.caere.com for updated scanner information and driver files, which you can download. Click the Support button from the home page and look for the Product Support Software Library.
  • Page 116 Scanning Issues • Make sure your scanner and any other device connected to the SCSI port of your Macintosh have unique SCSI ID numbers. The last SCSI device in the chain must be terminated properly if you have more than one device daisy-chained to the Macintosh SCSI port.
  • Page 117 Scanning Issues • Turn your scanner off and on again to return the scanner to its default state. Then restart your computer. • Check with the scanner manufacturer to make sure you have the latest driver for your scanner. • Resolve low memory problems. See “Low Memory Problems” on page 112 for more information.
  • Page 118 OCR Problems This section contains information and solutions for possible OCR problems. Topics include: • Crash During OCR • Text Does Not Get Recognized Properly • Problems With Fax Recognition Try these solutions if a crash occurs during OCR or if processing takes a very long time: •...
  • Page 119 OCR Problems • OmniPage Pro cannot recognize white text on a black background. If your page image has this type of text, you can reverse the black and white elements so that the text is black and the background is white. See “Inverting an Image” on page 54. OmniPage Pro recognizes printed text characters only.
  • Page 120 Supported File Formats This section lists the supported import and export file formats along with some information on exporting. OmniPage Pro can open the following file formats. The minimum resolution of all image files must be 100x200 dpi. TIFF files can be binary or grayscale. DOS TIFF files only appear in the file list if their file names end with a .tif extension.
  • Page 121 Supported File Formats A recognized document in OmniPage Pro’s Text View might look different once it is saved and then opened in your target application (the application where a recognized document eventually ends up). The way text appears in your target application depends on the capabilities and limitations of the application and the file format that was selected.
  • Page 122 Apple Event Support OmniPage Pro supports the four required Apple Events and a small set of custom Apple Events that allow you to automate recognition tasks. This section briefly describes all the Apple Events that OmniPage Pro supports. You can use Script Editor (a scripting editor that is part of Apple’s AppleScript package) to write scripts that control OmniPage Pro with Apple Events.
  • Page 123 Apple Event Support Recognition of scheduled jobs cannot begin if you have a document open in OmniPage Pro. Use the get status call to check if there is a document currently open. See “get status” on page 125 for more information.
  • Page 124 Apple Event Support Schedule OCR dialog box. The default output folder is called Output Files. If this call is never made, the output file name will be the same as the input file name, with the word Output added. RFU Event Class ‘...
  • Page 125 Apple Event Support data: a list of one or more image file names Returns: descriptor type: long data: if OCR was successfully started if one of the input file names is invalid if this job was only added to the job queue because another document is already open if the job could not be added to...
  • Page 126 Apple Event Support if there is no job or document open Get status returns the current status of OmniPage Pro. If you just added a job to the queue and the return value indicated that OmniPage Pro immediately started handling it, you can use this call to check on the status of your job.
  • Page 127 Apple Event Support You can use Apple’s Script Editor to control OmniPage Pro via Apple Events. This is an example script to get you started. This script assumes you have a TIFF file called Test TIFF on your hard disk called HD. tell application "OmniPage Pro 8.0"...
  • Page 128 3D OCR® A technology developed by Caere that uses grayscale information to increase accuracy when recognizing scanned text characters. active window The window on the computer desktop where the next action will take place. ADF See automatic document feeder. ASCII An acronym for American Standard Code for Information Interchange.
  • Page 129 driver A program that manages the transfer of information between a computer and a peripheral device such as a scanner. error message An onscreen message that reports an error or problem in the execution of a program or in your communication with the system. fax Short for facsimile machine.
  • Page 130 mapping See font mapping. monospaced font Any font in which all characters have the same width. For example, in Courier (a monospaced font), the letter is the same width as the letter . Thus, is the same width as mouse pointer A small shape on the screen that follows the movement of the mouse.
  • Page 131 Thumbnail window The window in OmniPage Pro that displays miniature representations of pages in an open document. TIFF An abbreviation for Tagged Image File Format. This is a standard graphic format for grayscale and high-resolution bitmapped images. training file A set of pre-recognized text characters that OmniPage Pro compares with characters in a page image during OCR.

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Omnipage pro 8