Authentication And Address Book Availability; Personal Address Books; Local Mfp Address Book Preservation - HP T1936AA - Digital Sending Software Support Manual

Method
Using a
replicated LDAP
address book
Using an LDAP
address book
directly
If the MFP is configured to use an LDAP address book directly, the MFP cannot access the replicated
Note
address book.

Authentication and address book availability

Addresses entered directly by the user are saved differently depending on whether the user has
been authenticated at the control panel.

Personal address books

HP DSS v.
Outlook contacts folder. The MFP displays a list of personal e-mail addresses combined with
addresses from other available public address books.
Personal address book availability has the following requirements: Authentication to a Windows OS.
Note
Novell is not supported. The HP DSS server must have an MAPI-compliant e-mail client installed.

Local MFP address book preservation

E-mail addresses typed directly at the control panel of MFPs not connected to HP DSS v.
stored in a local address book. When the MFP is added to HP DSS v.
is imported into a "Guest" address book stored on the HP DSS server. This address book
combines all the address books of the MFPs that have been added, making previously cached e-
mail addresses available from any MFP.
The MFP control panel provides the user with a choice between two views of the address book,
"All" and "Personal." The "Personal" view is provided when the MFP user has been authenticated.
Each view presents to the user a single sorted list of e-mail addresses merged from all address
books currently active in that view. The following table shows which of the address books are
merged in each view.
ENWW
Description
HP DSS v.
the LDAP server's database and
populates the MFP address book with
the addresses that it finds.
The HP MFP DSS Configuration Utility
can be used to either manually initiate
the task or schedule it to run
automatically at a certain time.
Firmware in the MFP initiates and
resolves name queries directly with the
LDAP server. You do not have to
synchronize the address book with the
LDAP server, either manually or
according to a schedule.
Authenticated: Saved to a "Personal" address book.
Not Authenticated: Saved to a "Guest" address book. All non-authenticated users will see the
contents of the "Guest" address book.
E-mail addresses stored in Outlook contacts are available to the authenticated user.
E-mail addresses typed directly at the control panel are cached in a private address book.
accesses an authenticated user's personal e-mail addresses stored in their
4
takes a snapshot of
4
Authentication and address book availability 17
Effect at the control panel
As you type the initial characters in a name,
the MFP attempts to complete the name
from the names in the address book. You
type more characters until a match is found.
When you select a name, the associated
e-mail address is automatically selected.
You type a partial name. The MFP displays
the list of resulting names from the LDAP
server. When you select a name, the
associated e-mail address is automatically
selected.
the local address book
4
are
4