HP T1936AA - Digital Sending Software Support Manual page 10

If your server supports it, ESMTP (Extended SMTP) can be used to send e-mail. This capability
is automatically detected and no specific configuration steps are necessary. The e-mail service is
also compatible with the DSN (Delivery Status Notification) standard.
The document that you scan at the device becomes an attachment to your e-mail message. The
Portable Document Format (.PDF) file format is most often used for the attachments, which gives
recipients the ability to both view and print them. Users can obtain a free copy of the Adobe®
Acrobat® Reader for viewing .PDFs from the Adobe Systems Incorporated Web site (http://
www.adobe.com).
Use the E-Mail tab of the configuration program to configure and organize the SMTP e-mail
servers that HP DSS uses to send e-mail messages.
To add SMTP servers:
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If the discovery process does not find any SMTP servers, use the Add button on the E-mail tab to add
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the SMTP server manually by typing in the host name or IP address of the SMTP server.
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If the test fails, double-check the gateway address and then contact your network administrator to see
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if the SMTP server is functioning.
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Using the Secondary E-mail tab
A number of third-party software vendors offer services for secure e-mail delivery. For example,
Omtool offers a secure e-mail solution that encrypts e-mail messages and requires
authentication for recipients before the e-mail message can be delivered. The Secondary E-mail
feature is designed to work with one of these third-party software programs for users that require
extra data security. It differs from the regular e-mail feature in that the data between the device
and the HP DSS server is encrypted. An rfc822-compliant e-mail message with the scanned
data as an attachment is created in the folder "\HPEMAIL2" in the HP DSS program directory on
the HP DSS server. The third-party software program, which is monitoring this folder, processes
the e-mail message and sends it out in a secure manner.
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4 Chapter 1 - The HP MFP Digital Sending Software v.
Click Find Servers to find all of the SMTP servers on the network.
A list of SMTP servers appears. Select one or more and click OK. The selected servers are
loaded into the SMTP Gateway Server list.
Select each server and click the Edit... button. The Edit SMTP Gateway dialog box appears.
If the specified SMTP gateway has a maximum file size, select it in the Maximum File Size
drop-down list.
Click Test to verify the presence of the SMTP gateway.
Click OK to save the SMTP settings.
Add more SMTP servers as needed, and use the Move arrow buttons to change the priority
order.
Click Apply to save the E-mail settings.
Select the Enable Send to Secondary E-mail check box to enable the Secondary E-mail
option.
Use the Home Screen Display Name drop-down list to select the display name that
appears on the MFP control-panel display for Secondary E-mail. Type a custom display
name into the Home Screen Display Name box or select from one of the following options:
• Secondary E-mail
• Secure E-mail
• Specialized E-mail
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ENWW