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Canon MultiPASS L6000 Software Manual

Multipass desktop manager for windows nt
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Laser Printer
Fax • Copier • Scanner
MultiPASS Desktop
Manager for Windows
MultiPASS
L6000
NT
®

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  Summary of Contents for Canon MultiPASS L6000

  • Page 1 Laser Printer Fax • Copier • Scanner MultiPASS Desktop Manager for Windows MultiPASS L6000 ® ™...
  • Page 2 Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use guide to your MultiPASS Desktop Manager for Windows NT for your Canon MultiPASS L6000. All statements, technical information, and recommendations in this manual...
  • Page 3: Table Of Contents

    Chapter 1 Introduction ... 1-1 Desktop Manager Features: an Overview ...1-2 Desktop Manager Software Package ... 1-3 System Requirements ... 1-5 About This Guide ... 1-5 Conventions Used in This Guide ... 1-6 Other User Assistance ... 1-7 Chapter 2 Installing the Desktop Manager Software ...
  • Page 4 Chapter 5 PC Faxing ... 5-1 Faxing with Your Computer ... 5-2 Sending a Fax from Your Computer (PC Faxing) ... 5-2 Specifying a Fax Recipient ... 5-5 Defining Send Fax Options ... 5-7 Processing the Fax ... 5-9 Creating a Fax Memo ... 5-12 Receiving a Fax ...
  • Page 5 Adjusting the Selection Size ... 6-14 Moving an Image ... 6-15 Reversing the Image Tone ... 6-15 Mirroring an Image ... 6-15 Rotating an Image ... 6-16 Scaling the Image Output Size ... 6-16 Adjusting the Tone of the Preview Image ... 6-16 Features of the Tone Tab ...
  • Page 6 Adjusting the Document Image ... 7-34 Making Image Adjustments ... 7-39 Adding Annotations to Your Document ... 7-54 Revising Your Annotations ... 7-61 Reverting to the Last Saved Version ... 7-63 Printing the Document ... 7-63 Adjusting the MultiPASS Viewer Default Options ... 7-66 Chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager ...
  • Page 7 Glossary... G-1 Index ... I-1 Contents...
  • Page 8: Introduction

    Welcome and congratulations on your purchase of the Canon MultiPASS L6000 and its accompanying MultiPASS Desktop Manager for Windows NT software (hereafter referred to as the MultiPASS printer and Desktop Manager, respectively). With your MultiPASS printer, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs.
  • Page 9: Desktop Manager Features: An Overview

    Desktop Manager Features: an Overview This section reviews some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide. Print a Document The MultiPASS printer can be configured as the Windows NT default printer, allowing you to print a document in any Windows NT application.
  • Page 10: Desktop Manager Software Package

    Manipulate or Annotate a Document You can manipulate or annotate any document placed in the Desktop Manager — which occurs by sending or receiving a fax, scanning an image, or importing a file. You manipulate a document by scrolling through and viewing its contents; removing a page; splitting or merging it with another document;...
  • Page 11 MultiPASS Fax Driver The MultiPASS fax driver enables you to send a PC fax from any Windows NT application that allows faxing. Scan Driver (ScanGear for MultiPASS) The scan driver enables you to scan an image into the Desktop Manager or most Windows NT applications that supports TWAIN- compliant scanning.
  • Page 12: System Requirements

    System Requirements To successfully install and operate the Desktop Manager with the MultiPASS printer, your system must meet the following minimum requirements: An IBM or compatible computer with a Pentium 90 processor or higher. An Intel Pentium processor is recommended. Microsoft Windows NT 4.0 Microsoft Windows NT Service Pack 3 or later 32 megabytes (MB) of RAM.
  • Page 13: Conventions Used In This Guide

    Conventions Used in This Guide The following types of formatting identify specific types of information provided in this guide. Italicized text Text in quotation marks Click, double-click Monospaced text 1-6 Introduction Used to stress the importance of a word or phrase, or to refer to the title of another guide.
  • Page 14: Other User Assistance

    The online help includes context-sensitive help about a window or dialog box and step-by-step instructions for performing Desktop Manager tasks. Canon MultiPASS L6000 User’s Manual This manual offers detailed information on how to operate your MultiPASS printer. It includes paper handling, stand-alone operations (versus PC faxing), daily maintenance, and troubleshooting.
  • Page 15: Installing The Desktop Manager Software

    Installing the Desktop Manager This chapter provides information and instructions for installing the Desktop Manager software, and for setting the default printer and port. Installing the Software ... 2-2 Preparing for the Installation ... 2-3 Installing the Software ...2-4 Overwriting the MultiPASS Printer Options ...2-6 Setting the Default Printer ...
  • Page 16: Installing The Software

    ScanGear for MultiPASS. By default, the Desktop Manager software is installed on your C: drive in a folder named MultiPASS (C:\Program Files\Canon\MultiPASS\), unless you specify another drive or folder during installation. The installation process also changes some of your system files to allow all the Desktop Manager components to work properly.
  • Page 17: Preparing For The Installation

    When you installed Windows NT on your computer, you may have formatted the partitions on your hard drive with NTFS (New Technology File System). In this case, you can operate the MultiPASS Desktop Manager only if you log in as the Administrator or with Administrator priveleges.
  • Page 18: Installing The Software

    Outside Dialing Prefix If applicable, the number for accessing an outside line through your office phone system (usually 9). Fax Receive Mode The method by which you want the MultiPASS printer to handle incoming faxes when your PC is on: upload the fax directly to the Desktop Manager or print the fax from the MultiPASS printer.
  • Page 19 To install the Desktop Manager software: 1. Insert the installation CD into your disk drive. 2. If AutoRun is enabled, the installation Welcome screen automatically appears. If installation does not start automatically: On the Windows taskbar, click Start, and then click Run. In the Run dialog box, type the following command and click OK (where D: is your CD drive).
  • Page 20: Overwriting The Multipass Printer Options

    Be sure to wait for Windows NT to complete each setup step. If you hear the computer working, wait until it is done. For information about allowing the Desktop Manager software to overwrite the MultiPASS printer setup options, refer to the “Overwriting the MultiPASS Printer Options”...
  • Page 21: Setting The Default Printer

    Setting the Default Printer When you install the printer driver software, the system automatically sets the MultiPASS printer as the default printer. If necessary, however, follow these instructions to set the default printer. To set the default printer: 1. On the Windows NT desktop, click Start, and then point to Settings. 2.
  • Page 22 1. On your Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, select the Canon MultiPASS printer icon. 4. On the File menu, click Properties. 5. In the Printer Properties dialog box, click the Device Settings tab.
  • Page 23: Printing With The Multipass Printer

    Setting and Saving a Custom Print Mode ... 3-9 Setting Paper Options ... 3-15 For details on the paper handling features of your MultiPASS L6000, see the Canon MultiPASS L6000 User’s Manual. For details on the Windows NT printer driver for the MultiPASS L6000, see the information in this chapter.
  • Page 24: Printing A Document

    Windows NT applications, the Print command is on the File menu, toolbar.) 2. In the Print dialog box, make sure the Canon MultiPASS printer is selected in the Printer text box. The Canon MultiPASS printer always appears as the selected printer...
  • Page 25: Printing Envelopes

    Printing Envelopes When printing envelopes, use the following guidelines to achieve the best results. Use the appropriate size envelope: U.S. commercial size number 10 or European size DL. Although other envelope sizes might fit in the manual feed tray, using them may not provide consistent printing results. Avoid using the following types of envelopes.
  • Page 26 To load envelopes: 1. Prepare the envelopes. Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp. Press all the way around the envelopes to remove any curls and expel air from inside the envelopes.
  • Page 27 3. Adjust the paper guides to the stack of envelopes. 4. Move the paper delivery selector to its lowest position. You are now ready to begin printing your envelopes. Chapter 3 Printing with the MultiPASS Printer 3-5...
  • Page 28: Changing The Printer Settings

    Windows NT user documentation. From the Windows NT desktop, click Start, point to Settings, and then click Printers. In the Printers dialog box, select the Canon MultiPASS printer icon. On the File menu, click Document Defaults. In the Printer Default dialog box, specify the appropriate changes and click OK.
  • Page 29: Choosing A Print Mode

    Choosing a Print Mode When printing a document, you can choose a print mode. Print modes combine and save print quality and color settings as icons, which you can easily select. Initially, there are six predefined print modes. You can readily change settings for a particular print mode at any time.
  • Page 30 2. Under Choose Print Mode, click the predefined print mode that best suits your document. The following print modes are predefined: High Quality Click High Quality if you want to print your document using the optimum print settings to produce the highest quality print job. Draft Click Draft if you would like to print your document quickly but with a lower print quality.
  • Page 31: Setting And Saving A Custom Print Mode

    Setting and Saving a Custom Print Mode You can define and save a custom print mode to fit the needs of a particular print job. Once saved, these custom options can be changed or overwritten. If you do not save a custom print mode, it is available only for the current print job.
  • Page 32 Setting Quality Options For a custom print mode, you select to save toner or use the regular amount when printing and you set the paper feed. To set Quality options: 1. In the Properties dialog box, on the Quality tab, select to save toner when printing or use the regular amount of toner from the Toner list.
  • Page 33 Saving a Custom Print Mode After you change the Quality settings, you can save print modes for future use. For example, one print mode may be appropriate when printing a Word document, and another when printing a Photoshop graphic. To quickly set print options for your next document, you can select a saved mode.
  • Page 34: Editing A Custom Print Mode

    When you close the Properties dialog box, your new print mode appears in the Choose Print Mode list on the Main tab. You may have to scroll through the selections to find your new print mode. Using a Saved Custom Print Mode Follow these instructions to use a saved custom print mode.
  • Page 35: Deleting A Custom Print Mode

    Deleting a Custom Print Mode When you decide that you no longer need one of your saved custom print modes, you can delete it. To delete a custom print mode: 1. In the Printer Properties dialog box, on the Main tab, select the custom setting that you want to delete in the Saved Settings list box.
  • Page 36 Retrieving a Custom Print Mode File Follow these instructions to retrieve a print mode previously saved as a file. To retrieve a custom print mode file: 1. In the Printer Properties dialog box, on the Main tab, click Change. 2. In the Properties dialog box, click the Save tab. 3.
  • Page 37: Setting Paper Options

    Setting Paper Options When printing a document, you can set the orientation, paper size, and paper feed. The following procedures summarize how to change paper options. 1. In the Printer Properties (or Printer Default) dialog box, click the Paper tab. 2.
  • Page 38 3. Select Enlarge/Reduce to enlarge your document’s printing size by up to 400 percent or reduce it down to as low as 10 percent of the original document size. For detailed information, see the “Using the Enlarge/Reduce Option” section. 4. In the Printer Paper Size box, select a paper size for the enlarging and reducing option.
  • Page 39: Displaying Printer Driver Information

    To enlarge or reduce by changing the printing paper size: 1. In the Paper Size list, click the paper size specified in the software application (you can usually find this by looking at the Page Setup option in the software application). 2.
  • Page 40: Using The Desktop Manager

    Using the Desktop Manager This chapter provides an overview of the basic features of the Desktop Manager. For detailed information and instructions on Desktop Manager tasks, refer to later chapters in this guide. Desktop Manager: an Overview ... 4-2 Features of the Desktop Manager Window ... 4-3 Understanding Desktop Manager Folders ...
  • Page 41: Desktop Manager: An Overview

    To start the MultiPASS Desktop Manager: 1. On the Windows desktop, click Start, and then point to Programs. 2. In the Programs menu, point to Canon MultiPASS Desktop Manager , and then click MultiPASS Desktop Manager. 4-2 Using the Desktop Manager...
  • Page 42: Features Of The Desktop Manager Window

    To close the Desktop Manager: On the File menu, click Exit. When you exit the Desktop Manager, you close only the Desktop Manager window. Any documents you have set up to PC fax or print remain active. The MultiPASS Status Monitor and the Send Fax Manager, which track the progress of your active jobs, also remain open and active.
  • Page 43 Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Desktop Manager window. Document Toolbar The document toolbar provides quick access for performing manipulation tasks with a selected document. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed.
  • Page 44 Work Area The work area appears to the right of the folders list and displays the documents contained in the open folder. The documents are displayed either as a graphic thumbnail of each document, or a list of the documents. The width of the work area can be adjusted by dragging the border (the split bar) between the work area and folders list.
  • Page 45: Understanding Desktop Manager Folders

    This method activates the command for the selected document, as though the document had been dragged to the button. Double-click a launching icon. This starts the application as if it were started from the Windows desktop. Status Bar The status bar displays information about the selected document or folder, or a description of the currently selected menu or toolbar command.
  • Page 46 The system-defined folders, including the Trash folder, cannot be deleted or renamed. A document remains in a system-defined folder until you move it to a user-defined folder, or delete it. In Box Folder The In Box folder is automatically open each time you start the Desktop Manager (even if is empty).
  • Page 47: User-Defined Folders

    User-Defined Folders You can create an unlimited number of folders for your own use in the Cabinet. You cannot place documents directly into the Cabinet; you must place them in folders within the Cabinet. Viewing Documents in the Desktop Manager When you open a folder, you can view the documents which are contained in that folder in Document View or List View.
  • Page 48: List View

    Document View allows you to work with an individual document at the page level: scrolling pages, removing a page, splitting a document, or merging two or more documents into a single document. You can rearrange the document thumbnails within the work area as needed by simply dragging them to the desired location.
  • Page 49 The icon designates the document type as fax, scan, or modified. A modified document is a document where the fax cover page has been removed, a scanned document that has been annotated, or a multi-page document that has been split into multiple documents. Documents displayed in List View cannot be manipulated as in Document View, such as splitting a document or merging two or more documents.
  • Page 50 Chapter 4 Using the Desktop Manager 4-11...
  • Page 51: Pc Faxing

    This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. Faxing with Your Computer ... 5-2 Sending a Fax from Your Computer (PC Faxing) ... 5-2 Specifying a Fax Recipient ...5-5 Defining Send Fax Options ...
  • Page 52: Faxing With Your Computer

    Faxing with Your Computer You can use the Desktop Manager, with your MultiPASS printer, to send and receive faxes. You can also set up an Address Book, containing fax and e-mail information for people to whom you often send faxes, and design your own fax cover page.
  • Page 53 (such as Word), click the Print command. (In most Windows applications, the command is on the File menu or toolbar.) 2. In the Print dialog box, select Canon MultiPASS Fax as your printer in the Printer list, and then click OK.
  • Page 54 For a onetime recipient, enter the name and fax number or e- mail address in the First Name, Last Name, Fax, and E-mail Address boxes. For an entry listed in your address book, click the applicable name in the To list box, and then click Add. 4.
  • Page 55: Specifying A Fax Recipient

    To close the dialog box without sending the fax, canceling the specified fax options, click Cancel. Specifying a Fax Recipient To send a fax, you must insert the required recipient information in the Send Fax dialog box. The required information is your recipient’s first and last name and your recipient’s fax number or e-mail address.
  • Page 56 Including a Fax Recipient from the Address Book The To list box displays all recipients which have been set up in the Address Book. You can include one or more recipients by selecting the name and clicking Add. Selected names display in the Recipients list box and appear disabled in the To list box.
  • Page 57: Defining Send Fax Options

    For a onetime recipient, you must select Use Outside Dialing Prefix check box in the Send Fax dialog box if you need to use a prefix (such as 9) to access an outside line. For a recipient from the Address Book, if you selected the Use Outside Dialing Prefix in the New Entry or New Recipient dialog box used to create their entry, you do not need to select Use Outside Dialing Prefix.
  • Page 58: Attaching A Cover Page

    Attaching a Cover Page As desired, you can attach a cover page to your fax. The Desktop Manager contains a library of predefined fax cover pages, each providing a different style for both business and personal use. In addition, you can design your own cover page using the MultiPASS Cover Page Designer and add it to the library.
  • Page 59: Processing The Fax

    Entering a Memo You can include a memo on the fax cover page if the cover page has been designed to accept memo text. The font, style, and size of the memo text is determined by the particular design of the selected cover page. You can change these attributes using the MultiPASS Cover Page Designer.
  • Page 60 Sending the Fax Now When you click Send Now, the fax document is sent to the Send Fax Manager until it is transmitted. Once transmission is complete, the fax is either moved to the Sent Fax folder or deleted, based on whether you enabled or disabled the Delete After Sending option.
  • Page 61 The fax is sent to the Send Fax Manager for processing at the specified date and time. The Year list displays only whatever happens to be the current year and the next year (for example: 1998 and 1999, or 1999 and 2000). Holding the Fax You can place a fax document on hold at any time prior to sending it.
  • Page 62: Creating A Fax Memo

    Creating a Fax Memo A fax memo is generally a brief, one-page fax sent directly from the Desktop Manager, without using another Windows application to create it. Operating directly from the Desktop Manager, you specify the same fax options as described in the previous sections of this chapter. To create a fax memo: 1.
  • Page 63: Receiving A Fax

    Receiving a Fax All incoming faxes are received by your MultiPASS printer and can be uploaded to the Desktop Manager for viewing, printing, or replying. Uploaded faxes are stored in your In Box folder. A flashing arrow in the taskbar indicates that you have received a new incoming fax. Once you open the folder to review the newly received fax, the flashing arrow no longer displays until another fax is received.
  • Page 64: Using The Fax Log

    Print the fax directly from the MultiPASS printer If your computer is going to be off for a while, or you are expecting many incoming faxes, it is recommended that you set the MultiPASS printer to automatically print incoming faxes. This recommended setting enables you to leave the computer off for a period of time and still be assured of receiving your faxes.
  • Page 65 2. To display details and log notes about a particular fax document, click the fax. To print the Fax Log: 1. In the Fax Log dialog box, click Print. 2. In the Print dialog box, specify the desired print options and click Chapter 5 PC Faxing 5-15...
  • Page 66: Working With Jobs In The Send Fax Manager

    This report provides you with a hard copy of the Fax Log information. To delete an entry in the Fax Log: 1. Click the entry you want to delete. 2. Click Delete. To close the Fax Log: Click OK. Working with Jobs in the Send Fax Manager For each PC fax you send, a job is created in the Send Fax Manager.
  • Page 67 Menu Bar Toolbar Faxes Sent Status Bar Features of the Send Fax Manager Window The Send Fax Manager window contains the following features: Menu Bar The menu bar contains the commands that enable you to perform the various Send Fax Manager tasks. Many of the commands can also be accessed using their corresponding button on the toolbar.
  • Page 68: Job Status

    Faxes Sent Area The Send Fax Manager shows you the status of your faxes, the fax recipient, its subject, number of pages, and size. The job currently being processed — the active job — displays at the top of the list. A job remains in the Send Fax Manager until it has been successfully transmitted, or until you delete it.
  • Page 69: Stopping An Active Job

    The Desktop Manager continues to try sending the fax until the transmission is successful or the Desktop Manager exceeds the defined number of retries. If a job cannot complete successfully within the specified number of retries, the job is marked with a Failed status.
  • Page 70: Viewing A Job

    When you send a PC fax from the Send Fax Manager, the Send Fax dialog box displays the information you initially entered for the PC fax. You can change the information as needed. For example, for a PC fax that failed because of a wrong fax number, you can correct the fax number and resend it.
  • Page 71: Setting Up The Address Book

    Select the job you want to delete. Then click Delete on the Edit menu or toolbar. Setting Up the Address Book Setting up an Address Book creates an easily accessible list of names, fax and phone numbers, and e-mail addresses for all of your business and personal contacts.
  • Page 72: Working With Address Book Entries

    Address Book Entries Address Book entries are listed alphabetically by last name, displaying both group and individual names, company name, phone, fax, and e-mail information. Status Bar The status bar displays additional information for a selected Address Book entry, based on whether the selected entry is an individual entry (title, street address, and comments) or group entry (comments about the group).
  • Page 73: Adding And Editing An Individual Address

    Adding and Editing an Individual Address When setting up an individual Address Book entry, at a minimum, you must specify the contact’s first or last name, and a fax number. Optionally, if you want information available to include on a fax cover page, you can enter the contact’s phone number, title, company name, and address.
  • Page 74 2. In the Individual Entry dialog box, enter or change the following information: First name, last name Phone number, fax number, and e-mail address Whether your primary preference is to use this listing for faxing or e-mail Title, company name, and address (if you want the information available for a fax cover page) Comments (as an internal reference).
  • Page 75: Adding And Editing A Group Address

    Do not include a prefix number if your phone system requires one to access an outside phone line. If required, a prefix should be defined in the Desktop Manager Fax Setup dialog box. Entering E-mail Addresses When you enter an e-mail, you use the actual characters of the e-mail address (for example, WBurke@dtpn.com).
  • Page 76: Deleting An Address Book Entry

    2. In the New Group or Edit Group dialog box, in the Group Name box, enter or change the name you want to assign to this group. 3. In the Address Book list, click the individual entry you want to add to the group, and then click Add.
  • Page 77: Printing The Address Book

    To delete an entry, click the name in the Address Book. Then click Delete, or press the Delete key. If prompted, confirm that you want to delete the entry. Printing the Address Book If you want a hard copy of the Address Book, you can print it. 1.
  • Page 78 When importing, you may need to add applicable fields or remove fields that do not appear in the address book that you are importing. You can do this in the Edit Import/Export File Fields dialog box. When you add fields, you select from the fields available in the MultiPASS Address Book.
  • Page 79: Exporting The Address Book

    4. In the Import/Export File Fields dialog box, select the address fields you want to import from the Address Book Fields list: In the Address Book Fields box, select the field, and then click Add. To remove a field, in the File Fields list box, click the field, and then click Remove.
  • Page 80 If you want to have address information separated by commas, select to export to the .CSV file format. If you want to have the address information in the text file separated by tabs, select to export to the .TXT file format. When you export a file from the Address Book, you can use the Import/ Export File Fields dialog box to specify the order that you want the file fields to appear in your saved file.
  • Page 81: Designing A Fax Cover Page

    5. Select the address fields you want to export from the Address Book Fields list box: Select the field in the Address Book Fields box, and then click Add. To remove a field, in the File Fields box, click the field, and then click Remove.
  • Page 82: Using The Cover Page Designer

    2. Click Cover Page Designer. Or click Cover Page Designer on the toolbar. To close the Cover Page Designer: In the Cover Page Designer window, click Exit on the File menu. Using the Cover Page Designer This section provides an overview on the basics for using the Cover Page Designer.
  • Page 83 Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Cover Page Designer window. File Toolbar The File toolbar provides you quick access to commands needed to open, save, copy, print, and zoom a fax cover page. Open Print Save...
  • Page 84: Creating A New Cover Page

    Annotation Toolbox The Annotation toolbox allows you to add text and graphics to your cover page. Annotations are integral elements of the cover page. Unless you select to “hide them,” they are sent with the cover page, and can be printed, edited, and saved. Selection Rectangle Data Fields (Variables Bin)
  • Page 85 5. Click Save on the File menu or toolbar. Importing a Cover Page Layout You can create the layout for a cover page in another application (such as Word for Windows, Paint, or Photoshop) and then import it as a TIFF file into the Cover Page Designer.
  • Page 86 Adding Labels and Text You may want to add labels for the data fields you will be using (such as To: or From:) or other text to your cover page using the Text tool on the Annotation toolbox. Once added, you can select text attributes: font, font size and color, special effects (underline, strikeout), background color and mode.
  • Page 87 To insert a field: 1. Click the desired data field on the Data Field list. 2. Drag the cursor to draw an appropriately sized square or rectangle in the layout area. Adding Stamps You can insert either a text or graphic image stamp on your cover page. The Desktop Manager contains a library of available stamp image, stored as BMP files, that were installed with the Desktop Manager software.
  • Page 88 To insert a stamp on the cover page: 1. In the Select Stamp dialog box, click the graphic you want to insert into the cover page and click OK. 2. In the Cover Page Designer, click the Stamp tool on the Annotation toolbox.
  • Page 89 To add the current time to the stamp, click Time. A code representing the time appears in the upper box and the time is viewable in the lower preview box. To change the font and text characteristics of the text, click Font. In the Font dialog box, specify your desired font type, style, size, and effects.
  • Page 90: Setting Preferences

    5. In the Select Stamp dialog box, click OK to save your changes and close the dialog box. To remove an image or text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the stamp you want to remove, and then click Delete.
  • Page 91 Set the unit of measurement to Pixels, Inches, or Centimeters from the list. Click the Automatically Fit Window to Image option to automatically resize the window to your image when you make any change. Click High Quality When Zooming to maintain a high display quality when your document or cover page is magnified.
  • Page 92 Resizing a Field With the exception of the Memo field, most of the variable fields consist of a single line of text. If the variable information to be placed in the field is longer than the field size, the text does not automatically wrap onto the next line.
  • Page 93 3. In the Font dialog box, select the appropriate text attributes. (Notice that a sample of your selections is displayed in the Sample box). 4. Click OK to apply the settings. To change text color: 1. In the layout area, select the fields you want to change. 2.
  • Page 94 You can also center the fields horizontally with one another, in a row, or vertically with one another in a column. To align fields: 1. Select the two or more fields you want to align. 2. Point to Align on the Annotation menu. Then select the desired alignment.
  • Page 95 2. On the Straighten toolbar, click the Rotate Clockwise or Rotate Counterclockwise button to rotate the crosshairs until it aligns with the layout image. 3. Click the Straighten button to have the system adjust the layout image to its properly aligned position. Adjusting the Display The Cover Page Designer provides you with different levels of magnification allowing you to work at the most comfortable size.
  • Page 96 To scroll through a zoomed cover page: 1. Click Show Navigator on the View menu. The Navigator window opens in the right corner of the screen. Inside the Navigator, a white rectangle indicates the area of your cover page that is currently in view.
  • Page 97 To crop a cover page: 1. Select the area of the cover page to which you want the entire cover page to conform. 2. Click Crop Inplace on the Edit menu or toolbar. To flip a selected area of a cover page: 1.
  • Page 98: Making Image Adjustments

    Half Tone simulates the tonal range of an image with a precise pattern of lines and dots. Text Enhanced images are grayscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Making Image Adjustments Adjustment features allow you to make adjustments to the cover page including contrast, brightness, sharpness, and cleanup.
  • Page 99: Adjusting Brightness And Contrast

    Image adjustment options are only available when you select True Color or Grayscale as your image type. Adjusting Color and Color Level Automatically You can have the system automatically adjust the color and color level for better viewing with your computer monitor or other output device. To adjust the color level automatically: Click Auto Level on the Adjust menu to adjust the color level of your cover page corrected.
  • Page 100 The Brightness and Contrast dialog box displays a thumbnail of the original cover page and presents nine suggested variations with modified brightness and contrast. 3. On the Variations tab, click one of the thumbnails that displays modified cover pages. Additional suggested thumbnails, with modifications similar to your previous selection, appear.
  • Page 101: Adjusting The Color Balance

    3. In the Brightness and Contrast dialog box, click the Manual tab. The original cover page appears on the left of the dialog box. As you modify the cover page, you can see the results in the image on the right.
  • Page 102 To adjust the color balance using variations: 1. Select the cover page or a portion of the cover page. 2. On the Adjust menu, click Color Balance. 3. In the Color Balance dialog box, on the Variations tab, click one of the thumbnails that displays modified cover pages.
  • Page 103 2. On the Adjust menu, click Color Balance. 3. In the Color Balance dialog box, click the Manual tab. 4. Adjust the Red, Green, and Blue sliders to the left for less color, to the right for more color. As you modify the cover page, you can see the results in the cover page on the right.
  • Page 104 Setting the Black Point and White Point If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the cover page by setting the image highlight and shadow points, or the black point and white point.
  • Page 105: Blurring An Image

    6. Click White Point. 7. Move the cursor over the Original thumbnail. As you move the cursor over the cover page, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button.
  • Page 106: Sharpening An Image

    As you move the slider, the adjustments appear in the Current thumbnail. 4. Click OK to accept the changes. Click Cancel to abandon the changes. Sharpening an Image You can sharpen a cover page to increase the difference between color values of adjacent pixels, sharpening the appearance of a color or grayscale cover page.
  • Page 107: Removing Noise

    Removing Noise You can remove noise or distortions from the cover page. The Remove Noise filter averages the color values of adjacent pixels. To remove noise: 1. On the Adjust menu, point to Advanced, and then click Remove Noise. 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise.
  • Page 108 To remove moiré patterns: 1. Select the cover page area where the pattern occurs. 2. On the adjust menu, point to Advanced, and then click Remove Moiré. 3. In the Angle box, enter the angle of the moiré lines to be removed. 4.
  • Page 109 Removing JPEG Artifacts JPEG images that have been compressed using maximum compression may display scattered noise, called JPEG artifacts, around the image edges. You can remove these distortions. To remove JPEG artifacts: 1. Select the area of the cover page where the artifacts occur. 2.
  • Page 110 Removing Show-Through Image show-through is caused by patterns from the reverse side of a page showing through the original image. You can remove image show- through while preserving the image. To remove show-through: 1. Select the cover page portion you want to adjust. 2.
  • Page 111 5. Click OK to accept your changes. Click Cancel to leave the cover page unchanged. Removing Dust Even if you have carefully cleaned the original cover page, there may be some dust on the image. Dust leaves small spots on your image, usually one or two pixels in size.
  • Page 112 5. Drag the Removal slider to the left to remove less dust or to the right to remove more dust. Moving the slider to the right blends the dust more with the background color that surrounds the dust. As you drag the Removal slider, your changes appear in the Current thumbnail.
  • Page 113: Adding Annotations To Your Cover Page

    3. In the Remove Scanner Noise dialog box, select Vertical or Horizontal according to the direction of the streaks or bands. 4. Drag the Width slider according to the width of the noise. The slider ranges from 2 pixels (far left) to 20 pixels (far right). 5.
  • Page 114 To add a sticky-note: 1. On the Annotations toolbox, click the Sticky-Note tool and drag the cursor to draw an appropriately sized square or rectangle. 2. Type the text of your note. To edit sticky-note text: 1. On the Annotation Toolbar, with the Selection tool selected, double- click the sticky-note.
  • Page 115: Opening And Modifying A Fax Cover Page

    Removing an Annotation If you decide you no longer want an item to appear in your cover page, you can remove it permanently by selecting it and pressing the Delete key. Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste option.
  • Page 116: Reverting To The Last Saved Version

    2. In the Select Title dialog box, select the desired fax cover sheet and click OK. 3. Make the appropriate adjustments, such as: Adjust the text and variable fields. Adjust the cover page layout. Adjust the document size and type. Make image adjustments.
  • Page 117: Printing A Cover Page

    Printing a Cover Page You print a cover page for previewing a newly designed cover page. The printed cover page can also be used when sending a fax directly with the MultiPASS printer. To print a cover page: 1. In the Cover Page Designer, click Print on the File menu or toolbar. 2.
  • Page 118: Deleting A Cover Page

    3. In the Rename dialog box, type the new name for the cover page and click OK. 4. In the Manage Cover Page List dialog box, click OK to save your changes and close the dialog box. Deleting a Cover Page You can delete a cover page that you no longer need from the Desktop Manager.
  • Page 119: Scanning

    This chapter provides information and instructions for scanning with your MultiPASS printer. Scanning Overview ... 6-2 Features of the ScanGear Window ... 6-2 Scanning with the Desktop Manager ... 6-4 Scanning from a Windows Application ... 6-5 Setting the Preview Scan Options ... 6-6 Setting the Scan Mode ...
  • Page 120: Scanning Overview

    Scanning Overview You can use the MultiPASS printer to scan documents from the Desktop Manager, or from any TWAIN-compliant Windows application. When you scan a document in the Desktop Manager, the ScanGear window displays, allowing you to set certain scanning options and conditions.
  • Page 121 Toolbar Preview Area Toolbar The toolbar provides buttons for performing certain tasks when scanning. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed. Clear Preview Crop Preview Area The preview area displays a preview image of the document you scan.
  • Page 122: Scanning With The Desktop Manager

    Status Bar The status bar displays information on the scan process status. This information can include the scan mode, scan resolution, size (width and height), and the resulting file size of the scanned image. Displaying Information About the Scan Driver You can display version and copyright information about the scan driver using the About dialog box.
  • Page 123: Scanning From A Windows Application

    3. In the ScanGear window, specify the following preview scan options for your document as necessary: Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White options (if applicable). 4. Click Preview. 5. Review the display of the scanned preview image in the scan window.
  • Page 124: Setting The Preview Scan Options

    Your options include the following: Grayscale Grayscale images contain 8 bits per pixel. Text Enhanced Text enhanced images are grayscale images (8 bits per pixel) converted to black and white (1 bit per pixel) using Canon ImageTrust technology. 6-6 Scanning Chapter 6...
  • Page 125: Setting The Scan Resolution

    Black and White Black and white images are scanned at one bit per pixel. For applications that request a black and white scan and do not use the scan driver window, the scan driver automatically uses the Text Enhanced setting if you selected the Use Text Enhanced option in the Preferences tab.
  • Page 126 2. In the Custom Resolutions dialog box, type a name for your custom resolution setting. 3. In the Resolution text box, enter the preferred dpi setting. 4. Click Add. The new resolution name displays in the Resolution List. 5. Click OK to add the resolution setting. Click Cancel to close the dialog box without adding the custom resolution.
  • Page 127: Setting Preferences

    Changing a Custom Resolution Once you have set a custom resolution, you can change it at any time as necessary. To change a custom resolution: 1. In the Scan Resolution list, select Custom. 2. In the Custom Resolution dialog box, in the Names list, select an existing custom resolution from the Name list.
  • Page 128 If selected, the text enhanced setting is used for applications that request a black and white scan and do not use the scan window (including most OCR applications). Because the L6000 does not scan in color, the Canon ColorGear™ Color Matching option has no effect upon your scan. 6-10 Scanning...
  • Page 129: Setting Paper Size

    Setting Paper Size You select a paper size that corresponds to the size of your source document. If your document does not conform to one of the available sizes, you can define a custom paper size. To select a standard paper size: 1.
  • Page 130: Adjusting The Preview Image For Final Scan

    Threshold The Threshold option provides a high contrast evaluation of the image in terms of blacks and whites only. This option is useful when scanning documents with text. Halftone The Halftone option simulates the tonal range of an image with a precise pattern of lines and dots.
  • Page 131: Clearing The Preview Area

    Clearing the Preview Area If the preview image does not serve your purpose, you can quickly remove it from the preview area and rescan the image. To remove the current preview image: On the toolbar, click Clear Preview. Adjusting the Preview Image View To make it easier to work with your preview image, you can change aspects of its display.
  • Page 132: Adjusting The Selection Size

    Adjusting the Selection Size When you first preview an image, the selection size is the same as your source document paper size. You can adjust the selection size of an image in order to isolate a specific area of the image for a more selective preview scan. For example, in scanning a letter, you may want to isolate and save a company logo by itself, ignoring the rest of the letter.
  • Page 133: Moving An Image

    3. To draw the selected area, click Crop on the toolbar and drag the mouse diagonally across the area of the image in the preview window you want to select. The Width and Height text boxes display the new sizes. 4.
  • Page 134: Rotating An Image

    To create a mirror image of the preview image: On the toolbar, click Mirror. Rotating an Image You can rotate an image 90 left or right within the preview area to change its orientation. When you rotate an image, the entire preview area, including the rulers, rotates.
  • Page 135: Features Of The Tone Tab

    If you selected Black and White or Text Enhanced as the scan mode, the Tone tab is not available for selection. In these cases, you must adjust the tone of the image with the contrast/brightness settings on the L6000 tab. Features of the Tone Tab This section provides an overview of the Tone tab.
  • Page 136: Adjusting Contrast And Brightness

    Contrast/ Brightness Gamma Tone Graph Viewing the tone graph gives you more detail about the tone setting. The shape of the tone graph changes to reflect the selected channel’s current tone settings. The graph is directly editable only when the Special Tone Curves button is selected.
  • Page 137: Changing Gamma Curve Values

    Tone Toolbar Tone Graph 2. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness, until the desired contrast is achieved. The image in the preview area reflects your changes. Changing Gamma Curve Values With the Gamma curve, you can change the mid-tones of the image to increase its contrast, and enhance the overall image.
  • Page 138: Adjusting Histogram Tone Levels

    To adjust the gamma value of an image: 1. On the Tone tab, click the Gamma button. 2. Move the Gamma slider to the left to decrease the mid-tone intensity, and to the right to increase the mid-tone intensity, until the desired effect is achieved.
  • Page 139 Using the Black-point, Mid-point, and White-point buttons, you can sample the respective tone in the preview image and base the image tone settings on the sampling. You can also type a value in the Black-point, Mid-point, and White-point boxes. Under the histogram graph, you can slide the black, gray, and white buttons to adjust the tones.
  • Page 140: Using Tone Curves

    When you find a combination of tone settings you like, you can save the settings in a file and use it in future scanning sessions. To adjust the tones using the Histogram tool: 1. On the Tone tab, click the Histogram tool button. 2.
  • Page 141 2. To automatically compensate for common problems in an image, select one of the options from the list. Using a Custom Tone Curve If you want to experiment with tones, you can create a custom tone curve. An effective way to do this is first to adjust the preview image with an appropriate predefined tone curve, and then edit the results.
  • Page 142 To create a custom tone curve: 1. In the Select Special Curve list, select Edit Custom Curve. 2. To add a handle to the tone curve, click on or near the curve. 3. To move a handle, drag the handle into a white area and release it. 4.
  • Page 143: Adjusting Contrast/Brightness For Black And White Scan Mode

    Using a Custom Tone Curve Custom tone curve files are saved in the MultiPASS directory. Use the following steps to open a custom tone curve setting that you previously saved. To apply a previously saved curve: 1. On the Tone tab, click the Special Tone Curves button, and then click Load.
  • Page 144 If you use threshold as your scan option, since it is by definition a high contrast image mode, you can only adjust the brightness of the preview image. To adjust the brightness or contrast for a black and white image: On the L6000 tab, under Black and White Options, use the available slider to adjust the brightness or contrast.
  • Page 145: Chapter 7 Working With Documents In The Desktop Manager

    Working with Documents in the This chapter contains information and instructions for managing, manipulating, and annotating your documents in the Desktop Manager. Managing Your Documents in the Desktop Manager ... 7-3 Selecting Documents in the Desktop Manager ... 7-3 Printing a Document in the Desktop Manager ... 7-4 Creating a Folder ...
  • Page 146 Reverting to the Last Saved Version ...7-63 Printing the Document ...7-63 Adjusting the MultiPASS Viewer Default Options ...7-66 7-2 Working with Documents in the Desktop Manager Chapter 7...
  • Page 147: Managing Your Documents In The Desktop Manager

    Managing Your Documents in the Desktop Manager Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with your documents, as described in this chapter. Selecting Documents in the Desktop Manager To work with a document, you select it in the open folder, while in either Document View or List View.
  • Page 148: Printing A Document In The Desktop Manager

    Printing a Document in the Desktop Manager You can print a document from any folder in the Desktop Manager. 1. In either Document View or List View, do one of the following: Click the document you want to print to select it. Then, click Print on the File menu.
  • Page 149: Creating A Folder

    Creating a Folder To better organize your documents in the Desktop Manager, you can create additional folders. You create additional folders in the Cabinet. You can also create a folder within previously created folders. When you create a folder, you assign the desired name. To create a new folder: 1.
  • Page 150: Copying A Document

    One user-defined folder to another user-defined folder. You cannot move a document into a system-defined folder other than the Trash folder. To move a document: 1. In either Document View or List View, open the folder containing the document you want to move. 2.
  • Page 151: Renaming A Document Or Folder

    Renaming a Document or Folder You can rename a user-defined folder or a document at any time. Folder names must be unique within the Desktop Manager. Document names must be unique within a folder. You cannot rename a system-defined folder. Whenever you attempt to rename a folder or document, the system verifies whether the new name is unique.
  • Page 152: Deleting A Document Or Folder

    Deleting a Document or Folder You can delete a document or user-defined folder when it is no longer needed. When you delete a document or folder, it moves to the Trash folder. To permanently delete a document, you must empty the Trash folder. To delete a document: Open the folder with the document or folder you want to delete and click the document.
  • Page 153: Restoring A Deleted Folder Or Document

    Restoring a Deleted Folder or Document If a folder or document is in the Trash folder, you can restore it. If the location where you want to restore the folder or document already contains an item of the same name, the item that you are restoring from the Trash folder is assigned a new name.
  • Page 154: Importing A Document

    Importing a Document If you have a document residing on a disk, you can import it into a user- defined folder using the Desktop Manager. You can import a document saved in any of the following formats: TIFF, BMP, FPX, JPG or PCX. To import a document: 1.
  • Page 155: Attaching A Document To Electronic Mail (E-Mail)

    To export a document: 1. Open the folder with the document you want to export. 2. Select the document you want to export, and then click Export on the File menu or drag your document to the Export button on the command bar.
  • Page 156: Manipulating A Document In Document View

    To attach a document to an e-mail message: Select the document you want to attach and drag it to the Email button on the command bar. Or click Send Email on the File menu. You e-mail application opens, and the document appears as an icon in the body of the e-mail screen.
  • Page 157: Removing A Page From A Document

    As you scroll through pages in the document, the current page number updates instantly. After scrolling, the top page is retained even if the folder is closed and reopened. To scroll through pages in a document: For the selected document, do one of the following: Click the left and right scroll arrows displayed with the page numbers for the document.
  • Page 158: Splitting A Document

    Splitting a Document You can split a document into two documents from any page after the first page. In other words, you cannot split a document on page 1. For example, you split a 10-page document, beginning at page 5. The original document consists of pages 1 through 4.
  • Page 159: Indexing And Searching For Documents

    Drag a document on top of another document. The document that you dragged is merged with the document that you dropped it into. Select two or more documents that you want to merge (hold down the Control key while selecting the documents). Then click Merge on the Edit menu or toolbar.
  • Page 160: Setting Up The Search Index

    2. Assign the index criteria to your documents. For details, see the “Setting Up the Search Index” section later in this chapter. 3. Run the search for documents based on the desired criteria. For details about running the search, see the “Searching Your Documents”...
  • Page 161 2. In the Edit Creator List dialog box, click Insert. 3. Type the creator name you want to add to the index and press Enter. 4. Repeat steps 2 and 3 for each creator you want to add. 5. Click Close to close the Edit Creator List dialog box and save your index entries.
  • Page 162 Setting Up an Owner to the Index You can set up owners in your search index that correspond to the people in your office that receive documents in the Desktop Manager, such as faxes. After assigning the appropriate owner to each document, you can then search your documents for those belonging to the specified owner.
  • Page 163 5. Click Close to close the Edit Owner List dialog box and save your index entries. To change an owner: In the Edit Owner List dialog box, select the owner you want to change and click Change. Edit the owner as desired and press Enter. To remove an owner: In the Edit Owner List dialog box, select the owner you want to remove and then click Remove.
  • Page 164 2. In the Edit Keyword List dialog box, click Insert. 3. Type the keyword you want to add and then press Enter. 4. Repeat steps 2 and 3 for each keyword you want to add. 5. Click close to save your entries and close the dialog box. To change a keyword: In the Edit Keyword List dialog box, select the keyword you want to change and click Change.
  • Page 165: Assigning Index Criteria To Documents

    Assigning Index Criteria to Documents After adding keywords, creators, and owners to the index, you need to assign them to your documents. To assign index criteria to a document: 1. In the Desktop Manager, select the document to which you want to assign index criteria.
  • Page 166 2. In the Select Creator dialog box, select the creator you want to assign to the document. To edit the Creator list, click Edit List. For procedures, see the “Setting Up a Creator to the Index” section in this chapter. 3.
  • Page 167 2. In the Select Owner dialog box, select the owner you want to assign to the document. To edit the Owner list, click Edit List. For procedures, see the “Setting Up an Owner to the Index” section in this chapter. 3.
  • Page 168 2. In the Select Keyword dialog box, select a keyword in the list on the left that you want to assign to the document, and then click Add. 3. Repeat step 2 for each keyword you want to assign. To remove a keyword, select it in the list on the right and click Remove.
  • Page 169: Searching Your Documents

    Searching Your Documents You can search for a document by date and time, and the text within a document. If you created the appropriate search index and assigned the search criteria to your document, you can search by creator, owner, and keyword.
  • Page 170 3. In the Search dialog box, specify your search criteria. Select the Search On criteria (the documents on which you want to search). If you intend to search only selected documents, you must select the appropriate documents before you begin the search. See step 1.
  • Page 171 To search documents by date and time: In the Search dialog box, in the From and To boxes, enter the desired dates and time. To search documents by creator: 1. In the Search dialog box, click Creator. 2. In the Select Creator dialog box, select the Creator by which you want to search, and then click Add.
  • Page 172 2. In the Select Keywords dialog box, select each Keyword by which you want to search, and then click Add. To remove a selected keyword, select it in the assigned list and click Remove. To remove all selected keywords, click Clear. To change the list of keywords, click Edit List.
  • Page 173 Specifying Which Documents to Search You can specify to search on the following documents: Full Search all your documents within the Desktop Manager Last Results Search only the results of the last search you made Selected Items Search only those documents that are selected before you begin the search.
  • Page 174: Redisplaying The Result Of Your Last Search

    To display a document: Do one of the following: Select the document in the list, and click Display. Double-click the document name. To run a new search: Click Search. To close the Search Results: Click Close. Redisplaying the Result of Your Last Search The Desktop Manager saves the result of your last search.
  • Page 175 Sticky-Note Drawn Graphic Highlight When you open a document for annotation, the document appears in the MultiPASS Viewer. The following instructions summarize the procedures for annotating a document. For additional information, refer to later sections in this chapter. To open a document in the MultiPASS Viewer: In the Desktop Manager, do one of the following: Double-click the document.
  • Page 176: Features Of The Multipass Viewer Window

    To annotate a document: 1. With the document open in the MultiPASS Viewer, adjust the size of your view of the document as needed. 2. Insert the desired annotations. 3. Click Save on the File menu to save the annotations with your document in the Desktop Manager.
  • Page 177 Menu Bar The menu bar contains commands that enable you to perform various tasks with your document. Some of the commands can also be accessed by their corresponding buttons on the toolbar. Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the MultiPASS Viewer window.
  • Page 178: Adjusting The Document Image

    Annotation Toolbox The Annotation toolbox enables you to add text and graphics to your document. Annotations are integral elements of the document. Unless you select to “hide them,” they are sent with the document, and can be printed, edited, and saved. Selection Rectangle Document Display Area...
  • Page 179 To adjust the size of a document: 1. Click Image Size on the Adjust menu. 2. In the Image Size dialog box, enter the dimensions of the newly sized document. 3. Click OK. The document file is resized. Adjusting the Image Type You can adjust the type of image for the document display.
  • Page 180 Half Tone simulates the tonal range of an image with a precise pattern of lines and dots. Text enhanced images are grayscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Adjusting Your View of a Document In annotating a document, you may need to adjust your view of it.
  • Page 181 Straightening a Document Display You may need to straighten the document base image before you begin adding text or graphics to it. For example, you may have received a fax that was not perfectly straight. To straighten a document: 1. On the Image toolbar, click the Straighten button. Rotate Clockwise Straighten Rotate Counter Clockwise...
  • Page 182 On the Image toolbar, click the Zoom tool, and then: To increase magnification, click the document To decrease magnification, hold down the Alt key, and click the document. To fit the document to the display window: Click Fit Image to Window on the View menu. Scrolling Through a Zoomed Document If you need to work on particular aspects of a document (for example, modifying a recurring graphic), you can scroll through the document...
  • Page 183: Making Image Adjustments

    Selecting an Area of a Document When editing the base image of a document, you may need to select the specific area that you want to edit. To select an area of a document: 1. On the Image toolbar: Click the Select tool for areas that fit easily inside a square or rectangle.
  • Page 184 Adjusting Color and Color Level Automatically You can have the system automatically adjust the color and color level by using the Auto Level and Auto Color options. These options adjust the image color and color level for best viewing with your computer monitor or other output device.
  • Page 185 The Brightness and Contrast dialog box displays a thumbnail of the original image and presents nine suggested variations with modified brightness and contrast. 3. On the Variations tab, click one of the thumbnails that displays modified images. Additional suggested thumbnails, with modifications similar to your previous selection, appear.
  • Page 186 3. In the Brightness and Contrast dialog box, click the Manual tab. The original image appears on the left of the dialog box. As you modify the image, you can see the results in the image on the right. 4. Adjust the Brightness slider to the left to make the image darker, to the right to make the image brighter.
  • Page 187 Adjusting the Color Balance You can adjust the color components of an image by changing the level of red, green, and blue colors that make up the shades in your image. To adjust the color balance using variations: 1. Select the image or a portion of the image. 2.
  • Page 188 5. Click OK to apply the changes to the image. Click Cancel to abandon the changes. To adjust the color balance manually: 1. Select the image or a portion of the image. 2. On the Adjust menu, click Color Balance. 3.
  • Page 189 Setting the Black Point and White Point If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the image by setting the image highlight and shadow points, or the black point and white point.
  • Page 190 7. Move the cursor over the Original thumbnail. As you move the cursor over the image, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button. 8. Move the dropper over the image until you find the whitest point. This is the point with the value closest to 100%.
  • Page 191 Sharpening an Image You can sharpen an image to increase the difference between color values of adjacent pixels, sharpening the appearance of a color or grayscale image. 1. Select the image or an image portion. 2. On the Adjust menu, click Sharpen. 3.
  • Page 192 1. On the Adjust menu, point to Advanced, and then click Remove Noise. 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise. As you drag the Removal slider, your changes appear in the Current thumbnail.
  • Page 193 3. In the Angle box, enter the angle of the moiré lines to be removed. 4. Drag the Remove Moiré slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail.
  • Page 194 3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail.
  • Page 195 3. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background. If there is a wide range between color, move the Range slider to the right.
  • Page 196 2. On the Adjust menu, point to Advanced, and then click Remove Dust. 3. In the Remove Dust dialog box, click Dark and/or Light, depending on the color of the dust. 4. Drag the Threshold slider according to the deviation of the dust from dark to light.
  • Page 197 Removing Scanner Noise You can remove distortions associated with scanned images, such as color bands and streaks. 1. Select the area of the image where the scanner noise appears. 2. On the Adjust menu, point to Advanced, and then click Remove Scanner Noise.
  • Page 198: Adding Annotations To Your Document

    You can also use the zoom buttons to magnify the thumbnails. Click OK to accept your changes. Click Cancel to leave the image unchanged. Adding Annotations to Your Document The following sections describe the various ways you can annotate your document.
  • Page 199 To change the font and color: 1. Select the text. 2. To set font properties for the text, on the Annotations menu, click Select Font. In the Font dialog box, select the font attributes and click 3. To set a background color for the text, on the Annotations menu, click Background Color.
  • Page 200 2. In the Font dialog box, select your preferred options. 3. Click OK. Adding a Sticky-Note Rather than add text directly to a document, as you do with the Text tool, you can add a sticky-note to any portion of the document. When you add a sticky-note, you can select the text attributes: font, font size and color, background color, and special effects (underline, strikeout).
  • Page 201 To edit sticky-note text: 1. On the Annotation Toolbar, with the Selection tool selected, double- click the sticky-note. The cursor changes to an insertion point. 2. Edit the text as needed. 3. Click anywhere outside the sticky-note to save your changes. To change the font and color: 1.
  • Page 202 2. In the Select Stamp dialog box, click Add. 3. In the Open dialog box, locate the BMP file you want to add to the Stamp library and click Open. 4. If you have multiple graphics you want to add, repeat step 3. To insert a stamp on the document: 1.
  • Page 203 3. On the Text Stamp tab, click Add. 4. In the Text Stamp Edit box, type the text you want to assign to the Stamp in the upper box. To add a date to the stamp, click Date. A code representing the date appears in the upper box and the date is viewable in the lower preview box.
  • Page 204 3. On the Text Stamp tab, click the text stamp you want to insert into the document and click OK. 4. In the MultiPASS Viewer window, on the Annotations menu, point to Tools and then click Stamp. Or click Stamp in the Annotation toolbox. 5.
  • Page 205: Revising Your Annotations

    To highlight a region: 1. On the Annotations toolbox, click the Highlighter tool. 2. To select a highlighting background color, point to Background Color on the Annotation menu, and then click the desired color. 3. Drag the cursor over the area you want to highlight. When you release the mouse button, the highlight is completed.
  • Page 206 To select a single annotation: Click the Select Annotations button on the Annotations toolbar. Then click the annotation. To select Multiple Annotations: With the Select Annotations button selected, hold down the Shift key and click each annotation. You cannot resize an annotation using this method. Moving an Annotation You can move an annotation from one position to another.
  • Page 207: Reverting To The Last Saved Version

    2. Point to Align on the Annotation menu. Then select the desired alignment. Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste option. When you copy a field or graphic item, it is placed in the clipboard.
  • Page 208 2. In the Print Setup dialog, specify your print options and click OK. To print the document: 1. Click Print on File menu or the toolbar. 2. In the Print dialog box, specify the desired print options and click 7-64 Working with Documents in the Desktop Manager Chapter 7...
  • Page 209 To preview the document before printing: 1. Click Print Preview on the File menu. 2. From the Print Preview window, you can: Click Print to print the document Click Next Page or Prev Page to view other document pages Click Two Pages to view two pages at a time Click Zoom In or Zoom Out to better view the document Click Close to close the window without printing.
  • Page 210: Adjusting The Multipass Viewer Default Options

    Adjusting the MultiPASS Viewer Default Options As you work in the MultiPASS Viewer, you can change options that affect the view and scale of the open document. To adjust default options: 1. Click Preferences on the File menu. 2. In the Preferences dialog box, set the following options: Set the unit of measurement to Pixels, Inches, or Centimeters from the list.
  • Page 211: Chapter 8 Multipass Printer Setup And Other Utilities In The Desktop Manager

    MultiPASS Printer Setup and Other Utilities in the Desktop Manager This chapter contains information and instructions on changing your MultiPASS printer setup options in the Desktop Manager, and using other Desktop Manager utilities. Setting Up Fax Options in the Desktop Manager ...8-2 Setting Up Fax Preferences ...8-3 Setting Up Send Fax Options ...
  • Page 212: Manager

    Setting Up Fax Options in the Desktop Manager The Desktop Manager contains setup options that define the operation of faxing with your MultiPASS printer. Although you can set MultiPASS fax options directly in the device itself, you can also set the options in the Desktop Manager.
  • Page 213: Setting Up Fax Preferences

    To change setup options in the Desktop Manager: 1. On the Setup menu, click Fax Setup. 2. In the Fax Setup dialog box, click the appropriate tab. 3. On the appropriate setup tab, specify your changes. 4. To save changes and close the dialog box, click OK. When prompted, select whether or not you want to overwrite the settings on your MultiPASS printer.
  • Page 214: Setting Up Send Fax Options

    Date Format You can select the format used to display the date on the MultiPASS printer LCD and for printing the date on a fax. Display Language You can select the language to be used on the MultiPASS printer device display. Telephone Attached to Unit If you have the telephone handset installed on your MultiPASS printer, select this option.
  • Page 215 Fax Information You can specify the following information to appear as the header for a PC fax: your name, company name, and your fax number. Initially, this information was set up when you installed the Desktop Manager. Phone Line You can specify the dialing method the MultiPASS printer uses: touch tone or rotary pulse.
  • Page 216: Setting Up Advanced Send Fax Options

    Restoring the Default Settings If you want to restore the option default settings after making changes, click Use Defaults. Setting Up Advanced Send Fax Options You can change the following options by clicking Advanced on the Send Fax tab. Speed You can set the transmission speed used to send faxes.
  • Page 217 Error Correction (ECM) You can select this option to reduce system and line errors when sending a fax. With this option selected, the system checks each outgoing fax for lost data. If data has been lost from a portion of a page, the system transmits that portion again after confirming that all data within that portion can be transmitted successfully.
  • Page 218 R-Key (Europe only) The R-Key options enable you to define the R-Key settings for your MultiPASS printer. The options determine whether or not you are connecting your MultiPASS printer to a PBX (Private Branch Exchange) line to send PC faxes. If you are connecting to a PBX, you also select the type of PBX line.
  • Page 219: Setting Up Receive Fax Options

    Phone Lock (Europe only) The Phone Lock options enable you to restrict the use of the MultiPASS printer for making phone calls or sending PC faxes. You assign a password to prevent an unauthorized user from turning the Phone Lock option on and off. The Phone Lock option does not affect incoming phone calls or faxes.
  • Page 220 Paper Size You can select the size of the paper you are using for printing a fax. Reduce to Fit Paper You can specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed. Answer Receive Mode You can select the mode by which you want the MultiPASS printer to receive incoming calls:...
  • Page 221: Setting Up Advanced Receive Fax Options

    Receive Conditions You can specify how the system should handle an incoming fax under the following conditions: If your computer is turned off: You set the MultiPASS printer to print the fax or save the fax in its memory. If your computer is turned on: You set the MultiPASS printer to move the fax to the Desktop Manager on your computer, or to print the fax.
  • Page 222 Speed You can set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting. Error Correction (ECM) You can select this option to reduce system and line errors when receiving a fax.
  • Page 223 Listen Time Before Ringing When a call is received, the MultiPASS printer checks to see if the call is from a fax machine or a telephone. If the MultiPASS printer does not have enough time to detect the fax tone, it assumes the call is from a telephone.
  • Page 224 Clear this option to have the MultiPASS printer remain in answering machine mode even if no send fax signal is detected. If no sound is detected by the MultiPASS printer (such as the caller speaking to leave a message), the answering machine disconnects. Remote Receive You select this option so that you can set the MultiPASS printer —...
  • Page 225: Setting Up Speed Dial Assignments

    Fax ID (U.S. only) If you subscribe to DRPD through your phone company, enter your name or company name (or some other fax recipient identification) for each selected ring pattern. This information is transmitted to the caller’s fax machine and displayed in the caller’s LCD as verification. Fax Number (U.S.
  • Page 226: Assigning An Individual To A Speed Dial Code

    Assigning an Individual to a Speed Dial Code This section provides instructions for assigning a single recipient to a speed dial code. To assign a fax recipient to a speed dial code: 1. In the Address Book list box, select the recipient that you want to assign to a speed dial code.
  • Page 227: Defining A Group Speed Dial Code

    To remove a recipient from a speed dial code: In the speed dial list box, select the speed dial assignment, and then click Remove. To print the speed dial assignment list: Click Print List. Because of the width of the columns on the list, the first and last names of an address book entry may not fully appear.
  • Page 228: Setting Up System Options

    3. In the Group Dial dialog box, in the Group Name box, enter a name for the group assignment. 4. In the Speed Dial list box, select the first recipient and click Add. Repeat this procedure until the desired recipients are included in the Members list.
  • Page 229 2. In the System Setup dialog box, select the option you want to use. Include Annotations On You can specify what documents you want to display, or hide, document annotations: on printed pages, e-mail attachments, files exported to Windows, or sent faxes. E-Mail Attachments You can specify the format you want to use for color and monochrome document e-mail attachments, such as BMP, JPG or...
  • Page 230: Using The Launcher

    Using the Launcher The Desktop Manager Launcher enables you to display a Desktop Manager document in another application in a specified file format. For example, dragging a document from a folder in the Desktop Manager to the Paint icon starts the Paint application and displays the selected document in a BMP file format.
  • Page 231: Adding Applications To The Launcher

    To start another application with the Launcher: On the command bar, click the application button. Adding Applications to the Launcher If you have another application that you would like to start from the Desktop Manager, you can add the application to the Launcher. You can add any application by adding its executable file (EXE) to the Launcher.
  • Page 232: Modifying The Launcher Setup

    To locate a file, click Browse. In the Browse dialog box, select the path and EXE file you want to add to the Launcher, and then click Open. 4. In the Edit Launcher Item dialog box, in the File Type Conversion list, select the file type in which you want documents to appear.
  • Page 233: Making A Phone Call From The Desktop Manager

    In the Launcher Setup dialog box, select the desired application, and then click Edit. In the Edit Launcher Item dialog box, as desired, change the path and name for the program file and the assigned file type. Then click OK. 4.
  • Page 234 2. In the Phone dialog box, enter the phone number you want to call, or select an Address Book entry. When you enter the phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the phone number.
  • Page 235: Using The Multipass Status Monitor

    Using the MultiPASS Status Monitor The MultiPASS Status Monitor is a utility that tracks the current status of the MultiPASS printer, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention. The Status Monitor displays as an icon in the taskbar or a window. Using the Minimized Status Monitor The minimized Status Monitor starts automatically when you log into Windows and appears as an icon in the Windows taskbar.
  • Page 236: Using The Status Monitor Window

    To display the port on which the MultiPASS printer is connected: On the Status Monitor menu, click Device Information. To close the Status Monitor: On the Status Monitor menu, click Close. Using the Status Monitor Window The Status Monitor window displays the status of MultiPASS printer activity only.
  • Page 237: Status Messages

    To reconnect the MultiPASS printer and Desktop Manager (if previously disconnected): On the Status Monitor menu, click Reconnect. To display the port on which the MultiPASS printer is connected: On the Status Monitor menu, click Device Information. To return to the MultiPASS Status Monitor icon: In the window title bar, click the Minimize button.
  • Page 238: Disconnecting The Multipass Printer

    Receiving Fax This status indicates the MultiPASS printer is receiving a fax document. The Status Monitor window displays the fax number or name of the sender (if available), and the number of the page currently being received. Attention Needed This status indicates the MultiPASS printer needs your attention for situations, such as the MultiPASS printer being out of paper.
  • Page 239: Restarting Multipass Connection

    3. Unplug the MultiPASS printer from all electrical sources. 4. On the back of your computer, remove the cable connector from the parallel printer port. 5. On the MultiPASS printer, release the wire clips and remove the cable connector from the port. 6.
  • Page 240 When you remove the software, you remove the MultiPASS Desktop Manager, and related printer and fax drivers. You do not need to remove the database. So that you can reinstall the MultiPASS Desktop Manager at a later time and continue to use your data files, address book, cover page templates, and so on, the following items are not removed automatically: MultiPASS directory...
  • Page 241: Reinstalling The Desktop Manager

    If you chose to remove the Desktop Manager database, when prompted, choose to remove the ODBC interface. 8. Repeat steps 6 and 7 to remove the scan software (ScanGear for MultiPASS). To complete the removal process: Once you have deleted the drivers, the Desktop Manager, and the scan software, be sure to restart the computer.
  • Page 242: Frequently Asked Questions

    Frequently Asked Questions This chapter contains information for questions you may have when operating Desktop Manager with your MultiPASS printer. MultiPASS Printer Cannot Be Initialized..9-2 MultiPASS Service Cannot Be Restarted..9-2 Faxes Are Not Being Sent Correctly..9-2 Faxes Are Not Being Received Correctly.
  • Page 243: Multipass Printer Cannot Be Initialized

    MultiPASS Printer Cannot Be Initialized. Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. You should have the MultiPASS printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected.
  • Page 244 Is the unit set correctly for the type of telephone line in use (pulse/ tone)? If you have a pulse line, be sure the unit is set for pulse dialing. If you are not sure about what type of line you have, contact your local phone company.
  • Page 245: Faxes Are Not Being Received Correctly

    Whether the fax unit is a G3 machine Whether the unit supports ECM (if so, turn ECM on for your MultiPASS printer through the operation panel menu). Does the BUSY/NO SIGNAL message appear in the LCD display? Make sure your phone line is active and correctly connected to the MultiPASS printer.
  • Page 246: Images Are Not Scanning Properly

    Are you receiving faxes but the faxes have errors? In the Advanced Receive Fax setup options dialog box, in the Desktop Manager, select the Error Correction (ECM) option. ECM sending or receiving should help with problems due to poor telephone lines. However, you might have to try again.
  • Page 247: Documents Are Not Being Copied

    Is scanning an image very slow? If you change the parallel port on your computer to ECP (Extended Capabilities Port), scanning speed and throughput increases. For details on using ECP, refer to your user documentation or contact technical support for your computer. Documents Are Not Being Copied.
  • Page 248 If the MultiPASS printer LCD display still reads “Check Paper Size”, access the MultiPASS printer properties from the Windows desktop. In the Canon MultiPASS Printer Properties dialog box, click the Paper tab. Make sure the correct paper size is illustrated in the Selected Paper box.
  • Page 249 LPT1 or LPT2. Make sure the Print Setup option of your printing application shows Canon MultiPASS Printer as the printer selected. Is the printing not fast enough? The print options you have selected might be too complex.
  • Page 250: Paper Is Not Loading Correctly

    3. In the Run dialog box, enter REGEDIT, and then click OK. 4. In the Registry Editor window, open the following folders in turn: HKEY_LOCAL_MACHINE, Software, Canon Information Systems, MultiPASS Desktop Manager, Shared, Device, LPT. 5. In the LPT folder, click (Default), which is displayed in the right-hand window pane.
  • Page 251: The Print Quality Is Not Satisfactory

    If characters are not printing, check the parallel cable is securely plugged in at both ends; make sure your parallel cable is less than 6.6' (2m). Check your application’s print setup to make sure Canon MultiPASS Printer is selected as the printer.
  • Page 252: Appendix A Fax/Phone Characters

    Whenever entering or setting up a fax or phone number in the Desktop Manager — when sending a PC fax, setting up an entry in the Address Book, or making a phone call — you use only the following characters. Character 0 to 9 * # + - ( ) Space...
  • Page 253 Glossary Application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs and MultiPASS Desktop Manager. Developers who make application programs include drivers that support different types of printers. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols.
  • Page 254 Default setting A system setting incorporated at the factory and permanently registered application. Also, a value or a setting that the software assumes until or unless you specify another value. Dots per inch. A unit of measurement for indicating a printer’s resolution.
  • Page 255 Printer driver Software that sends printing instructions to a printer. The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes. TWAIN Both a protocol and an application programmer’s interface (API) that allows you to input image data directly from any source (for example: desktop and handheld scanners, video capture boards, digital cameras, and other imaging equipment) without requiring you to switch out of the...
  • Page 256 active job stopping in the Send Fax Manager 5-19 active status in the Send Fax Manager 5-18 Address Book adding and editing a group entry 5-25 adding and editing an individual entry 5-23 exporting 5-29 group entry, described 5-22 individual entry, described 5-22 overview of the window features 5-21 printing 5-27 sorting the entries 5-22...
  • Page 257 custom scan resolution adjusting 6-9 deleting 6-8 setting 6-7 custom tone curve using to adjust scan tone 6-23, 6-25 date searching documents by 7-27 default printer driver setting 2-7 defaults setting for printing, described 2-7 deleting a document 7-8 a folder 7-8 Desktop Manager features overview 1-2 introduction 1-1...
  • Page 258 deleting 5-68 designing 5-31 Fax Log using 5-14 fax memo described 5-12 fax number specifying for a PC fax 5-5 fax recipient including from Address Book 5-6 specifying 5-5 fax sender specifying when sending a PC fax 5-8 fax/phone characters using in the Desktop Manager A-1 folder creating a new 7-5...
  • Page 259 in the Send Fax Manager 5-16 stopping in the Send Fax Manager 5-19 job status in the Send Fax Manager 5-18 keyword assigning index criteria 7-23 searching documents by 7-27 setting up a search index 7-19 Launcher adding application to 8-21 using 8-20 layout area described for the Cover Page Designer...
  • Page 260 paper options setting in the printer driver 3-14 PC fax deleting after sending 5-9 holding 5-11 including annotations 5-9 providing a memo on the cover page rescheduling in the Out Box folder 5-19 sending from your computer 5-2 sending later 5-10 sending now 5-10 specifying fax send information 5-8 phone characters...
  • Page 261 removing JPEG artifacts described 5-59, 7-49 removing moire patterns described 7-48 removing noise described 5-57, 7-47 removing scanner noise described 7-53 removing show-through described 5-60, 7-50 renaming a document 7-7 a folder 7-7 reschedule a PC fax for sending 5-19 restarting MultiPASS connection 8-29 restoring...
  • Page 262 search index assigning criteria to documents 7-21 creator index entry 7-21 displaying the document 7-24 keyword index entry 7-23 owner index entry 7-22 search results 7-29 searching by keyword 7-27 searching by owner 7-27 searching by text string 7-28 setting up 7-16 setting up keywords 7-19 setting up owner 7-18 specifying documents to search 7-29...
  • Page 263 time searching documents by 7-27 tone curves using to adjust scan tone 6-22 tone graph viewing 6-18 Tone tab features of the ScanGear window 6-17 toolbar described for the Cover Page Designer 5-33, 7-33 overview for the Desktop Manager 4-4, 5-17 ScanGear window 6-3 ToolTips available for the Desktop Manager 4-4...