Page 2 Canon MultiPASS ™ MultiPASS ™ Desktop Manager for Windows Version 2.61 Software User's Guide...
Page 3: Trademark Acknowledgments
Liability: in no event will Canon be liable for any damages, including any lost profits or other incidental or consequential damages arising out of the furnishing, performance and/or use of this material.
Page 4: Table Of Contents
Installing the Desktop Manager Software ... 2-1 Installing the Software ... 2-2 Preparing for the Installation ... 2-2 Installing in Windows ... 2-4 Overwriting the L60 Options ... 2-6 Setting the Default Printer ... 2-7 Changing the Printer Port ... 2-7 Chapter 3 Printing with the L60 ...
Page 5 Chapter 5 PC Faxing ... 5-1 Faxing with Your Computer ... 5-2 Sending a Fax from Your Computer (PC Faxing) ... 5-2 Creating a Fax Memo ...5-10 Receiving a Fax ... 5-11 Using the Fax Log ...5-13 Setting Up the Address Book ...5-14 Features of the Address Book ...5-15 Working with Address Book Entries ...
Page 6 Exporting the Document ... 7-32 Printing the Document ... 7-33 Chapter 8 L60 Setup and Other Utilities in the Desktop Manager ... 8-1 Setting Up L60 Options in the Desktop Manager ... 8-2 Setting Up Preferences ... 8-4 Setting Up Send Fax Options ... 8-5 Setting Up Advanced Send Fax Options ...
Page 7 Removing MultiPASS Background from StartUp ... 8-24 Restarting the MultiPASS Background ... 8-24 Adding MultiPASS Background to StartUp ... 8-25 Disconnecting the L60 ... 8-26 Using MultiPASS Diagnostics ... 8-26 Uninstalling the Desktop Manager ... 8-27 Uninstalling the Desktop Manager ... 8-28 Reinstalling the Desktop Manager ...
Page 8: Introduction
L60 and accompanying MultiPASS Desktop Manager for Windows software (hereafter referred to as the L60 and Desktop Manager, respectively). With your L60, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs.
Page 9: Desktop Manager Features: An Overview
Desktop Manager. For detailed information and instructions, refer to later chapters in this guide. Print a Document The L60 can be configured as the default printer in Windows, enabling you to print a document in a Windows application, or in the MultiPASS Desktop Manager.
Page 10: Desktop Manager Software Package
Set L60 Options Options that affect certain operations of your L60 can be set manually in the L60 itself or in the Desktop Manager. These options include parameters that affect the sending and receiving of faxes, and the assignment of speed dial numbers.
Page 11 L60 Printer Driver The L60 printer driver allows you to use the L60 as the default printer in any Windows application that supports printing. L60 Fax Driver The L60 fax driver allows you to send a PC fax from any Windows application that allows printing.
Page 12: System Requirements
System Requirements To successfully install and operate the Desktop Manager with the L60, your system must meet the following minimum requirements: An IBM or compatible computer with a 486DX or faster processor Microsoft Windows 95 or Windows 98 CD-ROM drive...
Page 13: Conventions Used In This Guide
Conventions Used in This Guide The following types of formatting identify specific types of information provided in this guide. Italicized text Text in quotation marks Click, double-click Monospaced text 1-6 Introduction Used to stress the importance of a word or phrase, or to refer to the title of another guide.
Page 14: Other User Assistance
Other User Assistance In addition to this guide, the following user assistance provides information and instructions on using the L60 and Desktop Manager. MultiPASS Desktop Manager Online Help The online help includes context-sensitive help about a dialog box and step-by-step instructions for Desktop Manager tasks.
Page 15 1-8 Introduction Chapter 1...
Page 16: Installing The Desktop Manager Software
Installing the Software ... 2-2 • Preparing for the Installation ... 2-2 • Installing in Windows ... 2-4 • Overwriting the L60 Options ... 2-6 Setting the Default Printer ... 2-7 Changing the Printer Port ... 2-7 Chapter 2 Chapter 2 Software...
Page 17: Installing The Software
The fax setup information you enter during the installation adjusts corresponding settings in your L60. Therefore, any fax information you may have set manually in the L60 is replaced by the information you enter when installing the Desktop Manager. During installation, the MultiPASS Background is automatically added to your Windows StartUp group.
Page 18 If you install the Desktop Manager software only when Windows applications are closed, you ensure that the Desktop Manager software installs properly. If your system automatically detects the L60 as a new device, a dialog box displays a detection message. Close the dialog box by clicking Cancel.
Page 19: Installing In Windows
Other Utilities in the Desktop Manager.” Installing in Windows To install the software for your L60, you need to run the MultiPASS Master Installer Program on your Canon Desktop Manager CD-ROM. There are two ways to start the MultiPASS Method #1: AutoRun.
Page 20 Windows feature, you can start the MultiPASS Master Installer setup program as follows: 1. Place your Canon Desktop Manager CD in your CD-ROM drive. 2. Choose Start Run. 3. In the Open box, enter D:\Setup. (If your CD-ROM drive uses a different letter, substitute that letter instead of D.)
Page 21: Overwriting The L60 Options
Overwriting the L60 Options If you set up options on the operation panel of your L60 (such as phone line type), these options will be overwritten by the Desktop Manager...
Page 22: Setting The Default Printer
Unless you want to lose the port settings for an existing device, select an unused printer port. If you want to disconnect the L60 from the selected port, you must also disable the MultiPASS Background. For information on disabling the MultiPASS Background, refer to Chapter 8, “L60 Setup and Other Utilities...
Page 23 To change the default port: 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, click the Canon MultiPASS L60 Printer icon. 4. On the File menu, click Properties.
Page 24: Printing With The L60
This chapter contains information and instructions for printing a document from a Windows application with your L60 and changing the default printer settings. Printing a Document ... 3-2 • Printing Envelopes ... 3-3 Changing the Printer Settings ... 3-6 •...
Page 25: Printing A Document
1. Within your Windows application, with your document open, click the print command. 2. In the print dialog box, make sure Canon MultiPASS L60 Printer is selected as your printer. Canon MultiPASS L60 Printer displays as the selected printer if you set it as the default printer when installing the printer driver and Desktop Manager, as described in the previous chapter.
Page 26: Printing Envelopes
Use the manual feed slot instead. Stack up to 7 envelopes in the L60 multi-purpose tray. If you use the manual feed slot, feed envelopes one at a time.
Page 27 Make sure any curls are removed from the flap of each envelope. 2. Insert the stack of envelopes, with the print side facing you, into the sheet feeder until it stops. 3-4 Printing with the L60 Chapter 3...
Page 28 3. Adjust the paper guides to the stack of envelopes. 4. Move the paper delivery selector to its lowest position. You are now ready to begin printing your envelopes. Chapter 3 Printing with the L60 3-5...
Page 29: Changing The Printer Settings
Windows user documentation. From the Windows desktop, click Start, and then point to Settings. On the Settings menu, click Printers. In the Printers dialog box, click the Canon MultiPASS L60 printer. On the File menu, click Properties. Specify the appropriate changes.
Page 30: Setting Paper Options
2. Under Orientation, click whether you want a vertical (portrait) or horizontal (landscape) orientation. 3. Under Paper Size, click Set. In the Paper Setting dialog box, under Paper Size, click the desired size and click OK. Chapter 3 Printing with the L60 3-7...
Page 31: Setting A Custom Paper Size
To set the custom paper size: 1. In the Paper Setting dialog box, under Paper Size, click Custom. 3-8 Printing with the L60 Chapter 3...
Page 32: Setting Graphics Options
Setting Graphics Options When printing a document with graphics, you can set the print quality and model for the graphics. 1. In the printer setup or properties dialog box, click the Graphics tab. Chapter 3 Printing with the L60 3-9...
Page 33 • Graphics and Text To print a document with graphics and text, maintaining exceptionally crisp edges and lines • Photo To print scanned photographs or bitmapped images • Custom To choose advanced settings. 3-10 Printing with the L60 Chapter 3...
Page 34 1. Under Halftoning, click one of the following settings to determine the number, size, and pattern of toner dots projected onto the print media to create the text and images: • Auto To have the printer automatically select the best halftoning pattern. Chapter 3 Printing with the L60 3-11...
Page 35: Setting Other Print Options
This section provides information about using the Setup Analyser, Toner Saving, and how to save your print settings. To set these options, click the Setting tab in the printer setup or properties dialog box. 3-12 Printing with the L60 Chapter 3...
Page 36 If you turn off the Setup Analyser, no checking occurs. To turn the Setup Analyser on and off: On the Setting tab, click the buttons beneath the Setup Analyser icon to turn it on and off. Chapter 3 Printing with the L60 3-13...
Page 37: Toner Saving
Toner Saving The Toner Saving option enables you to print documents from Windows applications with your L60 using a reduced amount of toner, thereby saving printer toner. When using toner saving, the printed document may appear to be less bright or contrasted between inked and non-inked areas.
Page 38 To restore the printer options to the default settings that were installed with the software, click Factory. The individual settings display on their respective tabs: Paper, Graphics, and Setting. You are now ready to print your document using the saved settings. Chapter 3 Printing with the L60 3-15...
Page 39 3-16 Printing with the L60 Chapter 3...
Page 40: Using The Desktop Manager
Using the Desktop Manager This chapter provides an overview of the basic features of the Desktop Manager. For detailed information and instructions on performing Desktop Manager tasks, refer to the later chapters in this guide. Desktop Manager: an Overview ... 4-2 •...
Page 41: Desktop Manager: An Overview
Desktop Manager: an Overview The MultiPASS Desktop Manager is a full-featured Windows application that enables you to use your L60 from your computer. With the Desktop Manager, you can: Send faxes from and receive faxes to your computer Scan images to your computer...
Page 42: Features Of The Desktop Manager Window
To open the MultiPASS Desktop Manager: 1. On the Windows desktop, click Start, and then point to Programs. 2. On the Programs menu, point to Canon MultiPASS L60. Then click MultiPASS Desktop Manager 2.61. To close the Desktop Manager: On the File menu, click Exit.
Page 43 Menu Bar The menu bar contains commands that enable you to perform the various Desktop Manager tasks. Some of the commands can also be accessed by their corresponding buttons on the toolbar. Standard Toolbar The standard toolbar provides you quick access to performing certain Desktop Manager tasks.
Page 44 The process toolbar contains the following buttons: The Phone button displays if the handset is installed on your L60 and you set the handset option in the Desktop Manager Setup Options dialog box. The setting of the handset option is described in Chapter 8, “L60 Setup and Other Utilities in the Desktop Manager.”...
Page 45: Understanding Desktop Manager Folders
Status Bar The status bar displays information about the selected document or folder, or a description of the currently selected menu command. The information is for display only, and cannot be edited. Understanding Desktop Manager Folders The Desktop Manager stores and organises your documents in folders. Only one folder can be open at a time.
Page 46 The In Box folder stores all incoming faxes, that is, all documents that were sent to you by other fax units and received by your L60 unit and then uploaded to your PC. Each received fax displays with a system-assigned name.
Page 47: User-Defined Folders
User-Defined Folders You can create an unlimited number of folders for your own use. These folders are listed immediately following the system-defined folders. When you install the Desktop Manager software, you are automatically provided an initial user-defined folder named My Folder. You can use this folder immediately for storing documents moved from the system- defined folders.
Page 48: Document View
To open a folder: In the folders list, click the desired folder. Document View Document View presents each individual document as a thumbnail of the document. Each document thumbnail displays the document name at the top. For multiple page documents, the thumbnail also displays the page count and scroll arrows at the bottom, and a scroll box at the right side.
Page 49: List View
List View List View presents the documents within the open folder as a list. Each document on the list displays an icon representing the document type, along with other pertinent information about the document (such as the name, page count, disk storage size, and date and time of creation). The icon designates the document type as fax, scan, or modified.
Page 50 You can change the order of the listed documents in the user-defined folders. Typically, documents in user-defined folders are sorted alphabetically by name. You can sort the documents based on criteria corresponding to the column labels displayed at the top of the list (such as name, number of pages, size, and date).
Page 51 4-12 Using the Desktop Manager Chapter 4...
Page 52: Pc Faxing
This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. Faxing with Your Computer ... 5-2 • Sending a Fax from Your Computer (PC Faxing) ... 5-2 •...
Page 53: Faxing With Your Computer
Faxing with Your Computer You can use the Desktop Manager, with the L60, to send and receive faxes. The Fax Log maintains a record of the faxes you send or receive. To enhance the sending of faxes, you can also set up an Address Book, containing the recipients to whom you repeatedly send faxes, and design your own fax cover page.
Page 54 1. Within your Windows application, with the document open, click the print command. 2. In the print dialog box, in the Name box, set L60 Fax as your printer and then click OK. 3. In the Send Fax dialog box, enter the recipient of your fax.
Page 55 • For a one-time recipient, enter the appropriate name and fax number information in the Last Name, First Name, Company, Prefix, and Fax boxes. • For an entry listed in your address book, click the entry in the Address Book list box. Then click Add. 4.
Page 56: Specifying A Fax Recipient
• To close the dialog box without sending the fax, canceling any fax options, click Cancel. The MultiPASS Desktop Manager places the PC fax in the Out Box folder, where its progress is tracked. The fax job is automatically provided a unique system-assigned name.
Page 57 Removing a Fax Recipient You can remove a recipient included in the Recipients list box by clicking the recipient and then clicking Remove. This removes the recipient’s name from the Recipients list box. If you added the recipient from the Address Book, the name becomes available again in the Address Book list box.
Page 58: Defining Send Fax Options
Defining Send Fax Options The following sections provide additional information on defining the optional send fax options. Attaching a Cover Page If desired, you can attach a cover page to your fax. The MultiPASS Desktop Manager contains a library of predefined fax cover pages, designed with different styles and suggested uses.
Page 59 Entering the Information for the Fax Sender To identify the sender of the PC fax, you enter your name and phone number in the From and Phone boxes. After sending the first PC fax, this information is automatically displayed the next time you send a PC fax. You can change the fax sender information as needed.
Page 60: Processing The Fax
Processing the Fax You can send your fax—either now or later—only when at least one recipient is specified. If necessary, you can place a fax on hold and return to it later for sending. The following sections provide additional information on processing your fax. Sending the Fax Now When you click Send Now, the fax document is placed in the Out Box folder until the fax can be transmitted.
Page 61: Creating A Fax Memo
Creating a Fax Memo A fax memo is generally a brief, one-page fax sent directly from the Desktop Manager, without using another Windows application. Operating directly from the Desktop Manager, you specify the same fax options as described in previous sections of this chapter. 1.
Page 62: Receiving A Fax
Document Viewer, the Include Annotation option is not available. Receiving a Fax An incoming fax is received by your L60 and can be uploaded to the Desktop Manager. The uploaded fax is stored in the In Box folder for your review. A flashing arrow next to the folder name signals that you have received a new incoming fax.
Page 63 Desktop Manager. Save the fax in L60 memory If you set the L60 to save a fax in memory, the fax can later be printed directly to the L60, or sent to Desktop Manager when your computer is turned on.
Page 64: Using The Fax Log
Using the Fax Log The Fax Log contains a list of the fax activity (faxes sent and received) for the last two months. Each fax is listed with historical information, such as transmission status, date and time the fax was sent or received, the recipient of the fax, and the number of pages.
Page 65: Setting Up The Address Book
To print the Fax Log: 1. In the Fax Log dialog box, click Print. In the print dialog box, specify the desired print options and click The report provides a hard copy of the Fax Log information displayed in the Fax Log dialog box. Setting Up the Address Book You set up the Address Book to create an easily accessible list of names and fax and/or phone numbers for your business and personal contacts.
Page 66: Features Of The Address Book
Features of the Address Book This section provides an overview of the basics of the Address Book window. Address Book Entries Status Bar Command Buttons Address Book Entries Address Book entries are listed by row, displaying each piece of information within a particular column. The columns indicate the Address Book entry type (individual or group), as well as name and address information.
Page 67: Working With Address Book Entries
Working with Address Book Entries When open, the Address Book displays a list of the address entries you currently have set up, along with the corresponding information for each entry. The Address Book contains the following types of entries. Individual An individual entry enables you to identify each individual to whom you frequently send PC faxes.
Page 68 To add or edit an individual entry: 1. With the Address Book open, click the command to add or edit an individual entry. • To add a new individual, click New Individual. • To edit an individual, select the entry in the list and click Edit. The dialog box provides the same fields of information, whether you are adding or editing an individual entry.
Page 69: Adding And Editing A Group Address
• If adding a new entry, click Add. • If editing an entry, click Replace. • To cancel without saving, click Cancel. Entering the Fax and Phone Numbers When you enter the fax or phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the fax or phone number.
Page 70 The dialog box provides the same fields of information, whether you are adding or editing a group entry. When editing, previously defined information is displayed. 2. In the New Fax Group Entry or Edit Fax Group Entry dialog box, in the Group Name box, enter or change the name you want to assign to this group.
Page 71: Printing The Address Book
Using a Group Address When you specify a group address when sending a fax, the individual addresses for the contained group are listed. If you specify more than one group address for a fax, and each group contains the same individual address, the duplicate address is removed.
Page 72: Importing The Address Book
Importing the Address Book You may have an existing address book, created by another application, containing the entries you want to use for the Address Book in the Desktop Manager. In this event, you can import your address book to the Desktop Manager.
Page 73 2. In the Import Address Book dialog box, specify the location and filename to import. Then click OK. In the Assign Field Names dialog box, the address information is listed in columns, with a column title that should identify the type of information within the column.
Page 74: Exporting The Address Book
Exporting the Address Book You can export the Address Book from Desktop Manager to an ASCII text file. The exported address information can be separated by either commas or tabs. If you want to have the address information separated by commas, you choose to export to the .CSV file format. If you want to have the address information in the text file separated by tabs, you choose to export to the .TXT file format.
Page 75: Designing A Fax Cover Page
You can use a new fax cover page by attaching it when sending a fax with the MultiPASS Desktop Manager fax driver, or by printing a hard copy and using it when sending a fax directly from the L60. 5-24 PC Faxing...
Page 76 Do one of the following: From the Windows desktop: Click Start and then point to Programs. On the Programs menu, point to Canon MultiPASS L60. Then click MultiPASS Cover Page Designer. From the MultiPASS Desktop Manager: On the Tools menu, click Cover Page Designer.
Page 77: Features Of The Cover Page Designer Window
Features of the Cover Page Designer Window This section provides an overview of the basics of the Cover Page Designer screen. Detailed instructions for using the various commands and components of the screen are provided in later sections of this chapter.
Page 78: Creating A New Cover Page
In addition to the buttons, the toolbar also provides you with drop- down list boxes that enable you to select a font and font size for the text of a variable field. Variables Bin The variables bin contains the fields of information you want to include on the cover page for your fax.
Page 79: Preparing The Cover Page Background
Canon MultiPASS L60 Fax driver. To do so, click the Print command. In the Print dialog box, select Canon MultiPASS L60 Fax as the printer, and click the command to print (usually OK or Print). 3. In the Send Fax dialog box, enter any name and fax number as the fax recipient.
Page 80 5. Locate the held fax document and open it in the Document Viewer. To do so, do one of the following: double-click the document, select the document and click Open Document on the File menu, or drag the document to the Open Document button on the toolbar. 6.
Page 81 Drag a field from the variables bin to the desired location in the layout area. On the Insert menu, click the field you want to insert. Then position the cursor at the desired location in the layout area and click to place the field.
Page 82 Since the Memo field typically contains multiple lines of information, this variable field does provide automatic text wrapping. However, make sure the size of the Memo field is large enough to accommodate the length of memo text that may be entered on the Send Fax dialog box. If the Memo field is not large enough, not all the lines of a memo text may be visible when the fax cover page is sent.
Page 83: Editing An Existing Cover Page
For fields that are placed in a column, you can align them on the right or left border of the first field you select. For fields that are placed in a row (one next to the other), you can align them on the top or bottom border of the first field you select.
Page 84: Deleting A Cover Page
Printing a Fax Cover Page You print a cover page to produce a hard copy to review a newly designed cover page. The printed cover page can also be used when sending a fax directly from the L60. Chapter 5 PC Faxing 5-33...
Page 85 To define the print setup: 1. With the Cover Page Designer open, on the File menu, click Print Setup. 2. In the Print Setup dialog box, specify your print options and click To preview before printing: 1. With the cover page open, on the File menu, click Print Preview. 2.
Page 86 • To print the cover page, click Print. • To enlarge or reduce the view size, click Zoom In or Zoom Out. • To close the preview window, click Close. Since a cover page is not typically more than one page, you will not use the remaining commands.
Page 87 5-36 PC Faxing Chapter 5...
Page 88: Scanning
This chapter provides information and instructions for scanning with your L60. Overview of Scanning ... 6-2 • Features of the ScanGear Window ... 6-2 Scanning with the Desktop Manager ... 6-4 Scanning from a Windows Application ... 6-5 Setting the Preview Scan Options ... 6-6 •...
Page 89: Overview Of Scanning
Overview of Scanning You can use the L60 to scan documents from the Desktop Manager, or from a TWAIN-compliant Windows application. When you scan a document with the Desktop Manager, the ScanGear window displays. The available scan options enable you to set certain conditions for scanning.
Page 90 Toolbar Preview Area Toolbar The toolbar provides buttons for performing certain tasks when scanning. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed. Clear Preview Crop Preview Area The preview area displays a preview image of the document you scan. A preview image enables you to adjust certain characteristics before you perform the final scan.
Page 91: Scanning With The Desktop Manager
3. To close the dialog box, click OK. Scanning with the Desktop Manager You can use the L60 and the Desktop Manager to scan a monochrome image of a document. The resulting document in the Desktop Manager is automatically provided a unique system-assigned name. You can rename the document later.
Page 92: Scanning From A Windows Application
Scan folder until you move or delete it. Scanning from a Windows Application You can use the L60 to scan documents directly into a Windows application that supports a TWAIN interface (such as Photoshop). Some applications allow multiple page scans, while others do not. If you are unsure whether your Windows application supports this feature, refer to your user documentation for the application.
Page 93: Setting The Preview Scan Options
5. Review the display of your scanned preview image in the scan window. Adjust the properties of your image as needed for the final scan. 6. Replace your document in the document feed of the L60. 7. Click Scan. The image appears in the display area of your Windows application.
Page 94: Setting The Scan Resolution
• Black and White Black and white images are scanned at one bit per pixel. For applications that request a black and white scan and do not use the scan driver window, the scan driver automatically uses the Text Enhanced setting. To set the scan mode: 1.
Page 95 To create a custom scan resolution: 1. In the Scan Resolution list box, select Custom. 2. In the Custom Resolutions dialog box, in the Name box, type a name for your custom resolution setting. 3. In the Resolution box, enter the preferred dpi setting. 4.
Page 96 Changing a Custom Resolution Once you have set a custom resolution, you can change it. To change a custom resolution: 1. In the Scan Resolution list box, select Custom. 2. In the Custom Resolutions dialog box, in the Name list box, select an existing custom resolution.
Page 97: Setting Preferences
Setting Preferences You can select a preference that governs how your source image is scanned. Text Enhanced is designed for use with OCR (Optical Character Recognition) software. This setting increases the contrast in the black and white scanning to promote the accurate recognition of characters in OCR software.
Page 98: Setting Paper Size
Because the L60 does not scan in colour, the Canon ColorGear™ Colour Matching option has no effect upon your scan. Setting Paper Size You select the paper size that corresponds to the size of your source document. If your document does not conform to one of the available sizes, you can define a custom paper size.
Page 99: Setting Black And White Options
The Halftone option simulates the tonal range of an image with a precise pattern of lines and dots. To set the Black & White Option: 1. Click the L60 Tab. 2. In the Black & White Options box, choose Threshold or Halftone. Adjusting the Preview Image for the Final...
Page 100: Clearing The Preview Area
Clearing the Preview Area In case the preview image does not serve your purpose, you can quickly remove it from the preview area and rescan the image. To remove the current preview image: On the toolbar, click Clear Preview. Adjusting Your View of the Preview Image To make it easier to work with your preview image, you can change aspects of the image display.
Page 101: Adjusting The Selection Size
Adjusting the Selection Size When you first preview an image, the selection size is the same as the paper size you set for your source document. After your initial image preview, you can adjust the selection size of an image in order to isolate a specific area of the image for a more restrictive preview scan.
Page 102: Moving An Image
3. To draw the selected area, click Crop on the toolbar and drag diagonally across an area of the image in the preview window to select that area. The Width and Height text boxes display the new sizes. 4. To further define the dimensions of the selected area, in the Width and Height text boxes, type the appropriate values.
Page 103: Rotating An Image
To create a mirror image of the preview image: On the toolbar, click Mirror. Rotating an Image You can rotate an image 90 left or right within the preview area to change its orientation. When you rotate an image, the entire preview area, including the rulers, rotates.
Page 104: Adjusting The Tone Of The Preview Image
If you select black and white or text enhanced as the scan mode, the Tone tab is not available. In these cases, you must adjust the tone of the image with the contrast/brightness settings on the L60 tab. Features of the Tone Tab This section provides an overview of the Tone tab.
Page 105 Toolbar With the buttons on the toolbar, you can access settings which affect different aspects of image tone, and give you great flexibility in manipulating your image tone before scanning the image. Contrast/ Brightness Tone Graph Viewing the tone graph gives you more detail about the tone setting. The shape of the tone graph changes to reflect the selected channel’s current tone settings.
Page 106: Adjusting Contrast And Brightness
Adjusting Contrast and Brightness You can adjust the contrast and/or brightness of a greyscale image. To adjust the contrast or brightness of an image: 1. On the Tone tab, click the Contrast/Brightness button. 2. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness, until the desired contrast is achieved.
Page 107: Changing Gamma Curve Values
Changing Gamma Curve Values With the Gamma curve you can change the mid-tones of the image to increase its contrast, and enhance the overall image. When you increase the Gamma value, light areas are made lighter, and dark areas are made darker.
Page 108: Adjusting Histogram Tone Levels
Adjusting Histogram Tone Levels You can use a histogram tool to adjust the tone shadow for the preview image. Using the eyedroppers, you can sample the black-point, mid-point, and white-point tone in the preview image and base the image tone settings on the sampling.
Page 109 When you adjust the white-point, all tones in the image lighter than the selected white-point are adjusted to white. When you find a combination of tone settings you like, you can save the settings in a file and use it in future scanning sessions. To adjust the tones using the Histogram tool: 1.
Page 110: Using Tone Curves
2. In the Open dialog box, select the file name you want to load. Click Open. Using Tone Curves You can use predefined tone curves to automatically correct the most common problems with images: overexposure, underexposure, or too high or too low a contrast. You can also manipulate a curve in the Special Tone Curve area to create your own tone curve.
Page 111 Using a Custom Tone Curve If you want to experiment with tones, you can create a custom tone curve. An effective way to create a custom tone curve is first to adjust the preview image with an appropriate predefined tone curve and then edit the results.
Page 112: Adjusting Contrast/Brightness For Black And White Scan Mode
Mode For black and white scans, the contrast and brightness settings are located on the L60 tab. Depending on the black and white option you choose for your scan, you can adjust the contrast, brightness, or both of your preview image.
Page 113 To adjust the brightness or contrast for a black and white image: On the L60 tab, under Black and White Options, use the available slider to adjust the brightness or contrast. These tone adjustments are only for black and white images. If you select greyscale as your scan mode, you adjust the contrast and brightness of the image only on the Tone tab.
Page 114: Chapter 7 Working With Documents In The Desktop Manager
Working with Documents in the This chapter contains information and instructions for managing, manipulating, and annotating your documents in the Desktop Manager. Managing Your Documents in the Desktop Manager ... 7-2 • Selecting Documents in the Desktop Manager ... 7-2 •...
Page 115: Managing Your Documents In The Desktop Manager
Managing Your Documents in the Desktop Manager Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with and on your documents, as described in this chapter. Selecting Documents in the Desktop Manager To work with a document, you select it in the open folder, while in either Document View or List View.
Page 116: Printing A Document In The Desktop Manager
Printing a Document in the Desktop Manager You can print a document from any folder in the Desktop Manager (except the Trash folder). 1. In either Document View or List View, do one of the following: • Click the document you want to print. Then on the File menu, click Print.
Page 117: Working With Jobs In The Out Box Folder
Working with Jobs in the Out Box Folder For each PC fax you send a job is created in the Out Box folder. The job currently being processed—the active job—displays at the top of the list. You can select a job in the list to review information about that job in the status bar.
Page 118: Job Status
Retry A PC fax job receives the status Retry if: • The L60 is busy with another task, and thus unable to transmit the PC fax • The receiving fax line is busy.
Page 119: Stopping An Active Job
Error An error results for a job if there is a problem with the L60, such as a loss of communication with the Desktop Manager or memory is full. Stopping an Active Job If necessary, you can stop the active job from processing.
Page 120 Sending a Scheduled, Held, Failed, or Stopped PC Fax A PC fax job continues to reside in the Out Box folder if it is scheduled for sending later, if it is on hold, if it failed to transmit in the specified number of retries, or it was stopped.
Page 121: Creating A Folder
Creating a Folder To better organise your documents in the MultiPASS Desktop Manager, you can create additional folders. When you create a new folder, you assign a unique name. To create a new folder: 1. In the Desktop Manager, on the File menu, click New Folder. 2.
Page 122: Copying A Document
To move a document: 1. In either Document View or List View, open the folder containing the document you want to move. 2. Drag the document to the desired folder. In Document View, the document is placed in the first available grid space;...
Page 123: Renaming A Document Or Folder
Renaming a Document or Folder You can rename a user-defined folder or a document except in the Out Box and Sent Fax folder at any time. Folder names must be unique within the Desktop Manager. Document names must be unique within a folder. Whenever you attempt to rename a folder or document, the system verifies whether the new name is unique.
Page 124: Deleting A Document Or Folder
Deleting a Document or Folder You can delete a document or user-defined folder when it is no longer needed. When you delete a document, it moves to the Trash folder. To delete a document permanently, you must empty the Trash folder. When you delete a folder, it is removed from the Desktop Manager window immediately and permanently deleted.
Page 125: Emptying The Trash Folder
Emptying the Trash Folder If you moved documents to the Trash folder, the documents remain in the folder until you move them again to original folder, delete them individually, or empty the Trash folder. As you move more documents to the Trash folder, more space is used on your hard disk for storing the documents.
Page 126: Exporting A Document
3. In the Import Tiff File dialog box, specify the drive, directory, and name of the file you want to import, and click OK. Exporting a Document You can export a document in the Desktop Manager, saving it to a drive and directory you specify.
Page 127: Attaching A Document To Electronic Mail (E-Mail)
Attaching a Document to Electronic Mail (E-mail) If you have a MAPI-compatible e-mail application installed on your system, you can automatically attach a document in the Desktop Manager to an e-mail message. When you select a document and use the E-mail command, the Desktop Manager opens your e-mail application, attaching the selected document to a blank e-mail message.
Page 128: Scrolling Through A Multi-Page Document
Scrolling Through a Multi-page Document You scroll through a multiple-page document to position yourself at the page that you want to remove from the document or where you want to split the document. As you scroll the pages in the document, the current page number for the document updates instantly.
Page 129: Splitting A Document
Splitting a Document You can split a document into two documents. You can split a document from any page after the first page within the document. In other words, you cannot split a document on page 1 of the document. For example, you split a 10-page document, beginning at page 5.
Page 130: Annotating A Document
Annotating a Document You can open a document to view its contents, and annotate it with notes, highlighting, stamps, or graphics (line/arrow, rectangle, circle). Although you can save the document with your annotations, any annotations you make are only added markings placed on the original document. The original contents of the document remains intact.
Page 131 To open a document in the Document Viewer: In the Desktop Manager, do one of the following: Double-click the document. Select the document you want to open. On the File menu, click Open Document. Drag the document to the Open Document button on the toolbar. You cannot open a document in the Trash folder.
Page 132: Features Of The Document Viewer Window
Features of the Document Viewer Window This section provides an overview of the basics of the Document Viewer window. Detailed instructions for using the various commands and components of the screen are provided in later sections of this chapter. Menu Bar Toolbar Annotation Panel...
Page 133 In addition to the buttons, the toolbar also provides you with a drop- down list box that enables you to select a display size for your document. Document Display Area The document itself is displayed and modified in the Document Display Area.
Page 134: Adjusting Your View Of The Document
Page Panel The page panel contains a number of buttons, one for each page in the document you are currently viewing. The page panel provides a quick visual indication of the number of pages in the document and a method for moving to another page. The page panel normally displays along the bottom edge of the Document Viewer window, above the status bar.
Page 135 Changing the Document Orientation You may need to rotate a document for easier reading. For example, the document may represent a fax you received that was originally sent in landscape mode or was fed into a fax machine in an inverted position. The change in orientation applies to the entire document, not just a currently displayed page.
Page 136 Adjusting the Image Display For ease of viewing and better visibility, you can adjust or invert the light and dark levels of your displayed document. When you invert the display colours, you change the black areas to white and vice versa. Any colours you use for annotations are not changed, although highlight annotations may be difficult to see against a black background.
Page 137: Adding Annotations To Your Document
Reviewing Information About the Document Image As a reference, you can display information about the document currently displayed in the Document Viewer. This information includes the name and size of the file, when the file was created, the number of pages, the width and height, the resolution (pixels per inch), the number of bits used to represent each pixel (thus, the number of colours that can be displayed), and the scaling.
Page 138 Annotation panel for a sticky-note: select font, font size, special effects. 2. Select the font, size, and any special effects. 3. At the desired location on the displayed page, drag the cursor to draw the size of the sticky-note. A dotted line displays to show you where the sticky-note will be placed.
Page 139 On the Annotation Panel, click the White Out tool. At the desired location on the displayed page, drag the cursor to draw the whiteout annotation. A dotted line displays to show you where the whiteout annotation will be placed. When you release the mouse button, the annotation is drawn.
Page 140 2. In the Choose Stamp dialog box, select the desired stamp from the list box and click Accept. 3. Click the cursor in the desired location for placing the stamp. The stamp is placed at that location. Highlighting Your Document You can add a colour highlight to the text or other images in your document.
Page 141 To create a drawing object: 1. On the annotation panel, click the drawing object tool : Arrow/Line, Rectangle, or Circle. Annotation panel for an arrow or line: select colour, line thickness, style. Annotation panel for a rectangle or circle: select border colour, thickness.
Page 142: Revising Your Annotations
Revising Your Annotations Once you have created annotations in your document, you can revise the annotations as needed. For example, you may want to resize, move, delete or cut, or copy and paste an annotation. Selecting One or More Annotations To revise an annotation, you must first select it.
Page 143 To change the layered position of an annotation: Select the annotation and do one of the following: To bring the annotation to the foreground, on the Edit menu, click Bring to Front. To place the annotation on the background, on the Edit menu, click Send to Back.
Page 144: Saving All Or Part Of A Base Page Of Your Document
Saving All or Part of a Base Page of Your Document The base page is the original page of your document currently displayed in the Document Viewer window. The base page does not include any annotations you may have added. You can select the original base page, or a region of the page, and save the selection to a bitmap (.BMP) file.
Page 145: Exporting The Document
Removing an Annotation If you decide you no longer want an annotation to appear in your document, you can remove the annotation, either permanently or by moving it to the clipboard. To remove an annotation, select the annotation and do one of the following: To delete the annotation permanently, press the Delete key.
Page 146: Printing The Document
2. In the Export dialog box, specify the drive, directory, filename, and file type for the file you want to save. Specify also whether you want to save any annotations with the document. Then click OK. Printing the Document You can print a copy of the document currently open in the Document Viewer.
Page 147 7-34 Working with Documents in the Desktop Manager Chapter 7...
Page 148: L60 Setup And Other Utilities In The Desktop Manager
L60 Setup and Other Utilities in the This chapter contains information and instructions on changing your L60 setup options in the Desktop Manager, and using other Desktop Manager utilities. Setting Up L60 Options in the Desktop Manager ... 8-2 •...
Page 149: Setting Up L60 Options In The Desktop Manager
L60 with the Desktop Manager immediately. However, you can change the option settings as needed. Since you can make changes to most option settings either on the L60 or in the Desktop Manager, be aware of the following: Any option setting you make on the L60 does not display in the Desktop Manager Setup Options dialog box.
Page 150 L60. To exit the dialog box without saving your changes, click Cancel. When you save your changes, L60 setup options are saved in the Desktop Manager, as well as on the L60. Chapter 8...
Page 151: Setting Up Preferences
You select this option if you have the telephone handset installed on your L60. With this option selected, you can use the Desktop Manager to dial a phone number and place a phone call with your L60 handset. 8-4 L60 Setup and Other Utilities in the Desktop Manager...
Page 152: Setting Up Send Fax Options
When you select this option, the Phone command (on the File menu and toolbar) becomes available in the Desktop Manager. Volume You set the volume level of the various sound components of your L60, to suit your office environment. Setting Up Send Fax Options You can change the following options on the Send Fax tab.
Page 153: Setting Up Advanced Send Fax Options
Phone Line You specify the dialling method the L60 will use: touch tone or rotary pulse. You also specify any prefix used to access an outside phone line. Automatic Retries You specify the number of retries the system should attempt when sending a fax transmission, and the length of time between each retry.
Page 154 When you don’t select this option, you must START/COPY to scan the document, or the unit returns to standby mode after 60 seconds. Chapter 8 L60 Setup and Other Utilities in the Desktop Manager 8-7...
Page 155 Identification (TTI). On Error Resend You select this option if you want the L60 to automatically redial if an error occurs while sending a fax. If this option is selected, you also select which pages should be resent: only the page on which the error occurred, the page on which the error occurred and the first page of the fax, or all pages.
Page 156 PC faxes. In this case, you use the M-Key (E-Key) options to do the following: • Enable you to set the One-Touch 6 button on your L60 to turn the connection to the alternative service on and off. To do so, you select Use One-Touch Key 06 as M-Key (E-Key).
Page 157: Setting Up Receive Fax Options
Answer Receive Mode You select the mode by which you want the L60 to receive incoming calls: • Automatically switch for receiving a call either as a fax or...
Page 158 • When your L60 runs out of paper: You can set the L60 to save the fax in its memory, or not to receive the fax. • When your L60 is low on toner:...
Page 159: Setting Up Advanced Receive Fax Options
You set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting. 8-12 L60 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 160 Listen Time Before Ringing When a call is received, the L60 checks to see if the call is from a fax machine or a telephone. If your L60 does not have enough time to detect the fax tone, it assumes the call is from a telephone. You use this option to set the appropriate amount of time to allow the L60 to check for the type of call.
Page 161: Setting Up Speed Dial Assignments
Remote Receive You select this option so that you can set the L60 — with the telephone handset or from a telephone extension — to receive a fax if an incoming call is ringing on the L60. If you select this option, you must assign a remote identification number that signals the L60 to receive the fax.
Page 162: Assigning An Individual Recipient To A Speed Dial Code
To print the speed dial assignment list: Click Print List. Because of the widths of the columns on the list, the first and last names of an address book entry may not display fully. Chapter 8 L60 Setup and Other Utilities in the Desktop Manager 8-15...
Page 163: Defining A Group Speed Dial Code
2. Select the speed dial code to which you want to assign the group of recipients, and click Group Dial. 3. In the Group Dial list box, in the Group Name box, enter a name for the group assignment. 8-16 L60 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 164: Making A Phone Call From The Desktop Manager
Making a Phone Call from the Desktop Manager You can use the L60 and Desktop Manager to dial telephone calls if: You have a telephone handset installed on the L60 You selected the Telephone Attached to Unit option on the Preferences tab in the Setup Options dialog box in the Desktop Manager.
Page 165 New Individual Entry dialog box. For details on completing the New Individual Entry dialog box, refer to Chapter 5, “PC Faxing.” 4. With the phone number entered or selected, click Dial. 8-18 L60 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 166: Using The Status Monitor
Using the Status Monitor The Status Monitor is a utility that enables you to track the current status of the L60, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention. You can open the Status Monitor either from the Windows desktop or the MultiPASS Desktop Manager.
Page 167: Using The Minimized Status Monitor
On the Status Monitor menu, click Close. Using the Status Monitor Window The Status Monitor window displays the status of L60 activity only. You cannot use the Status Monitor to interrupt an activity. The Status Monitor window contains commands that enable you to:...
Page 168: Status Messages
This status indicates the L60 is printing a document. The Status Monitor window displays the number of the page currently being printed. Sending Fax This status indicates the L60 is sending a fax document. The Status Monitor window displays the number of the page currently being faxed. Chapter 8...
Page 169: Closing The Multipass Background
Receiving Fax This status indicates the L60 is receiving a fax document. The Status Monitor window displays the fax number or name of the sender (if available), and the number of the page currently being received. Attention Needed This status indicates the L60 needs your attention for situations such as the L60 being out of paper.
Page 170: Preparing To Close The Multipass Background
Desktop Manager. Received faxes can also be stored in the L60 memory. However, if the memory becomes full, the L60 is unable to receive more faxes until you print the faxes stored in memory.
Page 171: Removing Multipass Background From Startup
Delete key. Restarting the MultiPASS Background If you reconnect the L60 to the port and want to begin using the Desktop Manager again, the MultiPASS Background is restarted automatically when you open the Desktop Manager. You can also open the MultiPASS Background without opening the Desktop Manager.
Page 172: Adding Multipass Background To Startup
The MultiPASS Background starts automatically. Adding MultiPASS Background to StartUp When you reconnect your L60 device, you will probably want to add the MultiPASS Background to the StartUp group again (if you removed it as described earlier). With the MultiPASS Background in StartUp, the MultiPASS Background automatically opens when Windows is started.
Page 173: Disconnecting The L60
Disconnecting the L60 You can disconnect the L60 if you want to use the parallel port for another purpose. Before disconnecting your unit, be sure to close the MultiPASS Background. 1. Turn off your computer. 2. Unplug your computer from all electrical sources.
Page 174: Uninstalling The Desktop Manager
MPASS directory Data folders and files (such as Fax Log and Address Book) System files shared with other applications Chapter 8 L60 Setup and Other Utilities in the Desktop Manager 8-27...
Page 175: Uninstalling The Desktop Manager
Uninstalling the Desktop Manager You remove the L60 printer and fax drivers, as well as uninstall the Desktop Manager software. To remove the printer and fax drivers: 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers.
Page 176: Reinstalling The Desktop Manager
You use the same instructions for reinstalling as provided in Chapter 2, “Installing the Desktop Manager Software.” Be sure to restart your computer after uninstalling the Desktop Manager and before reinstalling. Chapter 8 L60 Setup and Other Utilities in the Desktop Manager 8-29...
Page 177 8-30 L60 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 178: Frequently Asked Questions
Frequently Asked Questions This chapter contains information for questions you may have when operating Desktop Manager with your L60. Faxes Are Not Being Sent Correctly..9-2 Faxes Are Not Being Received Correctly..9-3 Images Are Not Scanning Correctly..9-4 Documents Are Not Being Copied.
Page 179: Faxes Are Not Being Sent Correctly
Is the L60 warm to the touch? The unit might be overheated and shut itself off. Turn the unit off and let it cool down for several minutes but less than one hour, or you can lose information registered in memory.
Page 180: Faxes Are Not Being Received Correctly
Full paper supply Whether the fax unit is a G3 machine Whether the unit supports ECM (if so, turn ECM on for your L60 through the operation panel menu) Does the BUSY/NO SIGNAL message appear in the LCD display? Make sure your phone line is active and correctly connected to the L60.
Page 181: Images Are Not Scanning Correctly
Are you receiving faxes but the faxes have errors? In the Advanced Receive Fax setup options dialog box, in the Desktop Manager, select the Error Correction (ECM) option. ECM sending/ receiving should help with problems due to poor telephone lines. However, you might have to try again.
Page 182: Documents Are Not Printing Correctly
Try using it again. Is the ALARM light on? Turn off the L60 unit. Wait 15 seconds and plug it in again to turn on power. The ALARM light should go out. Also check to see if paper is jammed.
Page 183 L60 connected. Be sure that the L60 is the only device configured to a particular port. The L60 operates properly only with a dedicated parallel port.
Page 184: Paper Is Not Loading Correctly
If characters are not printing, check the parallel cable is securely plugged in at both ends; make sure your parallel cable is less than 6.6' (2m). Check your application’s print setup to make sure Canon MultiPASS L60 Printer is selected as the printer.
Page 185 9-8 Frequently Asked Questions Chapter 9...
Page 186: Appendix A Fax/Phone Characters
Whenever entering or setting up a fax or phone number in the Desktop Manager—when sending a PC fax, setting up an entry in the Address Book, or making a phone call—you use only the following characters. Character 0 to 9 * # + - ( ) Space Appendix A Appendix A...
Page 187 A-2 Fax/Phone Characters Appendix A...
Page 188: Glossary
For example, when you print or send a PC fax from your computer, information is sent from your computer to the L60. When you scan or receive a fax into your computer, information is sent from the L60 to your computer.
Page 189 Desktop Manager for Windows Canon’s exclusive software package that allows you to use the Canon fax machine with your Windows software applications. You must install the Desktop Manager to use your Canon fax machine as a printer, scanner, or PC fax. Paper feed Movement of a sheet of paper into the printer’s paper path.
Page 190 An electronic way to send and receive faxes from your computer. A PC fax is sent from or received in a computer. Using the L60 allows you to send and receive PC faxes and the MultiPASS Desktop Manager lets you save, sort, and print the PC faxes.
Page 191 Glossary...
Page 192 5-14 overview of the window features 5-15 printing 5-20 sorting the entries 5-16 Advanced Received Fax setup for the L60 8-12 Advanced Send Fax setup for the L60 8-6 Annotation adding a highlighted area 7-27 adding a stamp 7-26...
Page 193 8-27 Diagnostics when problems arise 8-26 Dial a phone number from the Desktop Manager 8-17 Disconnect L60 8-26 Document area overview for the Desktop Manager 4-4 viewing documents 4-8 Document display area in the Document Viewer 7-20 Document tasks...
Page 194 E-mail attaching a document in the Desktop Manager 7-14 Envelopes printing guidelines for the L60 3-3 Error status in the Out Box folder 7-6 Error Warning status for the Status Monitor 8-22 Export an Address Book 5-23 Exporting a document in the Desktop Manager...
Page 195 MultiPASS diagnostics using 8-26 On Hold status in the Out Box folder 7-6 One-Touch Speed Dial setup 8-15 Options setup, overwriting for the L60 2-6 Out Box folder job statuses 7-5 overview 4-7 working with jobs 7-4 Page panel in the Document Viewer 7-21...
Page 196 Phone handset using from the Desktop Manager 8-17 Port changing connection for printing 2-7 for connecting the L60 2-2 Preferences setup for the L60 and Desktop Manager 8-4 Preview area ScanGear window 6-3 Preview scan adjusting 6-12 adjusting selection size 6-14...
Page 197 Remove a page from a document 7-15 Renaming a document 7-10 a folder 7-10 Report setup Tansmission report 8-6 Reception report 8-11 Reschedule a PC fax for sending 7-7 Restoring a document 7-11 Retry status in the Out Box folder 7-5 Reversing scan tone explained 6-15 Rotating a scan image...
Page 198 Status Monitor 8-21 Sent Fax folder overview 4-7 Setup Analyser using with the printer driver 3-13 Setup options overwriting for the L60 2-6 Special characters when PC faxing or phoning in the Desktop Manager A-1 Speed dial assignments for the L60 8-14...
Page 199: Index
Volume setup 8-5 Whiteout concealing a region of a document 7-25 Index...

Canon MultiPASS L60 Software User's Manual

Chapter 1 Introduction

Chapter 2 Installing the Desktop Manager Software

Chapter 3 Printing with the L60

Chapter 4 Using the Desktop Manager

Chapter 5 PC Faxing

Chapter 6 Scanning

Chapter 7 Working with Documents in the Desktop Manager

Chapter 8 L60 Setup and Other Utilities in the Desktop Manager

Chapter 9 Frequently Asked Questions

Appendix A Fax/Phone Characters

Glossary

Index

Quick Links

Related Manuals for Canon MultiPASS L60

Summary of Contents for Canon MultiPASS L60

Table of Contents