Other Security Functions; Fax Function; Scanner Function - Ricoh Aficio MP161F Operating Instructions Manual

Specifying the Extended Security Functions

Other Security Functions

This section explains the settings for preventing information leaks, and func-
tions that you can restrict to further increase security.

Fax Function

❖ Not Displaying Destinations and Senders in Reports and Lists
You can specify whether or not to display destinations and senders by click-
ing [Fax Features], [Administrator Tools], [Parameter Setting] and specifying "Bit 4"
and "Bit 5" under "Switch 04". Not displaying destinations and senders helps
prevent information leaks.
Reference
For details, see "User Parameters", General Settings Guide.
❖ Printing the Journal
When making authentication settings for users, to prevent personal informa-
tion in transmission history being printed, set the Journal to not be printed.
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Also, if more than 200 transmissions are made, transmissions shown in the
Journal are overwritten each time a further transmission is made.
To prevent the Transmission History being overwritten, perform the follow-
ing procedures:
• In the default settings for Fax, under "Administrator Settings", "Parameter
Settings" (Switch 03, Bit 7), change the setting for automatically printing
the Journal.
• In the default settings for Fax, under "Administrator Settings", "Parameter
Settings" (Switch 21, Bit 4), set "Transmit Journal by E-mail" to "ON".

Scanner Function

❖ Print & Delete Scanner Journal
To prevent personal information in the transmission/delivery history being
printed automatically, set user authentication and the journal will not print
automatically. Instead, items in the Print&Delete Scanner Journal are over-
written one by one when the number of transmissions/deliveries exceeds
100. To prevent the transmission/delivery history from overwritten, change
the setting so that the Scanner Journal is printed automatically.
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