Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier Features Fax Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See "Manuals for Machines with Copier Function Only or with the DDST Unit".
Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 5 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine.
Page 6: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit ....iii How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Reading the Display and Using Keys.................3 Accessing User Tools ...................4 Changing Default Settings ..................4 Exiting User Tools ......................5 Menu Protect......................5...
Page 7 User Code (For machines with copier function only or with the DDST Unit)....74 Registering a User Code..................74 Changing a User Code.....................75 Deleting a User Code....................76 Displaying the Counter for Each User Code ............78 Printing the Counter for Each User Code..............79 Clearing the Number of Prints..................80 3.
Page 8 PS Menu......................138 PDF Menu ......................139 6. Scanner Features Scan Settings ..................... 141 Destination List Settings................... 143 Send Settings ..................... 144 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..................... 147 Managing names in the Address Book ..............150 Sending fax by Quick Dial ..................150 Sending e-mail by Quick Dial .................150 Sending scanned files to a shared folder directly...........150 Preventing unauthorized user access to shared folders from the machine ...151...
Page 9 Registering a Protection Code ................. 260 Registering a Protection Code to a Single User.............260 Registering a Protection Code to a Group User.............264 Registering SMTP and LDAP Authentication..........267 SMTP Authentication .....................267 LDAP authentication ....................271 Searching......................275 Searching by Name....................275 Searching from the List ..................276 Searching by Registration Number ................277 Searching by User Code ..................278 Searching by Fax Number ..................279...
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Page 11: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 12: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.
Page 13: Reading The Display And Using Keys
Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. Using the Machine IPv4 Address setting screen as an example, this section ex- plains how to use the machine's control panel. ARH010S {OK} key Selection keys...
Page 14: Accessing User Tools
Accessing User Tools User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or {Clear Modes} key is pressed.
Page 15: Exiting User Tools
Select the item using {U} or {T}, and then press the {OK} key. Change settings by following instructions on the display, and then press the {OK} key. Note ❒ Press the {Escape} key to return to the previous display. ❒ To discontinue the operation and return to the initial display, press the {User Tools/Counter} key.
Page 16: Changing Default Settings Using Web Image Monitor
Changing Default Settings Using Web Image Monitor This section describes how to access the Web Image Monitor. You can also change the settings of this machine using Web Image Monitor. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.
Page 17: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. For machines with the DDST Unit, see "Confirming Connection", Network Guide, and "Connecting the machine", Printer/Scanner Reference.
Page 18: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth- ernet interface. Important ❒ If the main power switch is on, turn it off. A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable.
Page 19 Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.
Page 20: Connecting To The Usb Interface
Connecting the Machine Connecting to the USB Interface This section describes how to connect the USB2.0 interface cable to the USB2.0 port. Connect the USB 2.0 interface cable to the USB 2.0 port. ARH004S Connect the other end to the USB port on the host computer. Note ❒...
Page 21: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch on the machine is off. If the main power switch is on, turn it off. Turn off the main power switch of the host computer.
Page 22: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface This section describes how to connect to the IEEE 802.11b (wireless LAN) inter- face. Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒...
Page 23 Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b".
Page 24 Connecting the Machine ❖ When using in ad hoc mode / 802.11 ad hoc mode ZGDH600J 1. If the IEEE 802.11b interface unit is functioning, the LED lights up in or- ange. 2. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode.
Page 25: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. For machines with the DDST Unit, see "User Tools Menu (Interface Settimgs)", Network Guide.
Page 26 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Permit SNMPv3 Communictn. As required Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒...
Page 27 Network Settings Menu User Tool Setting Requirements Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Interface Settings/ Communication Mode Necessary IEEE 802.11b Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required...
Page 28: Settings Required To Use Internet Fax
Connecting the Machine Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. Ethernet This section lists the settings required for using Internet FAX. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 29: Ieee 802.11B (Wireless Lan)
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 30 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required IEEE 802.11b Interface Settings/ Communication Speed As required IEEE 802.11b File Transfer SMTP Server Necessary File Transfer...
Page 31: Settings Required To Use E-Mail Function
Network Settings Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. Ethernet This section lists the settings required for sending e-mail with Ethernet cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 32 Connecting the Machine Reference p.48 “Interface Settings” p.55 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 33: Settings Required To Use Scan To Folder Function
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 34 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 35: Settings Required To Use The Network Delivery Scanner
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
Page 36 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the se- lected interface takes precedence.
Page 37: Settings Required To Use Network Twain Scanner
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.
Page 38 Connecting the Machine Reference p.48 “Interface Settings” IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 39: Using Utilities To Make Network Settings
Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
Page 40 Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Config. Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 41 Network Settings ❖ [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 42 Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 43 Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 44 Connecting the Machine ❖ [IEEE 802.11b] → [Communication Mode] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 45 Network Settings ❖ [File Transfer] → [POP before SMTP] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 46 Connecting the Machine ❖ [File Transfer] → [Default User Name/PW(Send)] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 47: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor.
Page 48: Selecting The Line Type
Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using "Administrator Tools". Note ❒ This function is not available in some regions. Reference p.85 “Fax Features”...
Page 49 Connecting the Machine to a Telephone Line and Telephone ❖ Adjusting the handset bell volume ND1X00E1 Adjust the handset ringer volume using the volume switch. Note ❒ Some external telephones may not be connected or may suffer reduced func- tionality.
Page 50 Connecting the Machine...
Page 51: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under System Settings.
Page 52 System Settings ❖ Panel Key Sound The beeper (key tone) sounds when a key is pressed. The default setting is On. ❖ Warm-up Beeper (copier) You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode, or when the power is turned on. The default setting is On.
Page 53 General Features ❖ Measurement Unit You can switch the measurement between "mm" and "inch". The default setting is inch. Note ❒ If the Panel Key Sound setting is "Off", the beeper does not sound, whatever the Warm-up Beeper setting. Reference p.4 “Accessing User Tools”...
Page 54: Tray Paper Settings
System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 55 Tray Paper Settings ❖ Paper Type: Paper Tray 1-2 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the pa- per tray. • The paper types you can set are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Color Paper, Let- terhead, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock The default setting for "Paper Type"...
Page 56: Timer Settings
System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 57 Timer Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec.. ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets.
Page 58: Interface Settings
System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Set- tings. For machines with the DDST Unit, see "Settings You Can Change With User Tools", Network Guide.
Page 59 Interface Settings ❖ IPv6 Stateless Setting Specify IPv6 Stateless Setting. The default setting is Active. ❖ DNS Configuration Make settings for the DNS server. The default setting is Specify. When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x"...
Page 60 System Settings ❖ SMB Computer Name Specify the SMB computer name. Enter the computer name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Do not set a computer name starting with RNP and rnp. Use uppercase letters for alphabets. ❖...
Page 61 Interface Settings ❖ Ping Command Check the network connection with ping command using given IPv4 address. If you fail to connect to the network, check the following, and then retry the ping command. • Make sure that "IPv4" in [Effective Protocol] is set to "Active". •...
Page 62: Parallel Interface
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK outside.
Page 63: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wire- less LAN interface board.
Page 64: Print I/F Settings List
System Settings ❖ Restore Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. Reference p.4 “Accessing User Tools” Print I/F Settings List You can check items related to the network environment. The configuration page shows the current network settings and network infor- mation.
Page 65: File Transfer
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents via the ScanRouter delivery server.
Page 66 System Settings ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On].
Page 67 File Transfer ❖ Admin. E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notifica- tion function. On e-mailed scanned documents, if the sender is not specified, this appears as the sender's address.
Page 68 System Settings ❖ Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users. •...
Page 69: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 70 System Settings ❖ Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. The following items can be registered or changed: •...
Page 71 Administrator Tools ❖ Disp./Print User Counter Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Dis- play/Print Counter].
Page 72 System Settings ❖ Program/Change Admin. For details about this function, consult your administrator. ❖ Key Counter Management Specify that functions that you want to manage with the key counter. • Copier • Facsimile • Printer • Scanner ❖ Extended Security Specify whether or not to use the extended security functions.
Page 73 Administrator Tools ❖ LDAP Search Specify whether or not to use the LDAP server for searching. The default setting is On. If you select [Off], [Search LDAP] does not appear on the searching display. ❖ AOF (Always On) Specify whether or not to use Auto Off. The default setting is On.
Page 74: Program/Change/Delete Ldap Server
System Settings Program/Change/Delete LDAP Server This section explains how to program the LDAP server settings. Programing / Changing the LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key.
Page 75 Administrator Tools Press the {OK} after setting each item. For details about specifying the settings, see "Programming the LDAP Server". Press [Exit]. Press the {User Tools/Counter} key. Reference p.66 “Programming the LDAP Server” Deleting the programmed LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 76: Programming The Ldap Server
System Settings Programming the LDAP Server This section explains how to specify the LDAP server settings. Entering an identification name Select [Name] using {U} or {T}, and then press the {OK} key. Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation.
Page 77 Administrator Tools Entering the search base Select [Search Base] using {U} or {T}, and then press the {OK} key. Select a route folder to start the search. E-mail addresses registered in the se- lected folder are search targets. Enter the Search Base, and then press the {OK} key. For example, if the search target is the sales department of ABC company, en- ter "dc=sales department, o=ABC".
Page 78 System Settings Starting SSL communication Select [SSL] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL. When SSL is set to [On], the port number automatically changes to "636".
Page 79 Administrator Tools Entering the user name and password Enter the user name, and then press the {OK} key. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search.
Page 80 System Settings Testing the connection Press [Con.Test]. Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings. Press [Exit]. Setting search conditions Select [Search Conditions] using {U} or {T}, and then press the {OK} key. If the connection test failed, check the settings, and try again.
Page 81 Administrator Tools Enter attribute, and then press the {OK} key. The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book.
Page 82: Key Operator Tools
System Settings Key Operator Tools (For machines with copier function only or with the DDST Unit) This section describes the user tools in the Key Operator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Key Operator Tools are used by the administrator. To change these settings, con- tact the administrator.
Page 83 Key Operator Tools (For machines with copier function only or with the DDST Unit) ❖ Display / Print Counter Allows you to view and print the number of prints. • Display / Print Counter Displays the number of prints for each function (Total, Copier, Printer, Du- plex).
Page 84: User Code
System Settings User Code (For machines with copier function only or with the DDST Unit) Following describes the procedure for authenticating a user code. Register user codes to restrict copier functions to certain users, and check on their use of copier functions: Registering a User Code Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 85: Changing A User Code
User Code (For machines with copier function only or with the DDST Unit) Changing a User Code Even if you change a user code, the counter value will not be cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key.
Page 86: Deleting A User Code
System Settings Enter the new user code using the number keys, and then press the {OK} key. Press the {User Tools/Counter} key. Deleting a User Code This operation also deletes user codes registered to multiple functions. User con- trol via the deleted user code is no longer possible. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 87 User Code (For machines with copier function only or with the DDST Unit) Select [Per User Code] or [All User Code] using {U} or {T}, and then press the {OK} key. When selecting [All User Code], a confirmation message appears. Press [Yes]. Enter the registered user code you want to delete using the number keys, and then press the {OK} key.
Page 88: Displaying The Counter For Each User Code
System Settings Displaying the Counter for Each User Code You can check the counter for each user code. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. Select [Counter per User Code] using {U} or {T}, and then press the {OK} key.
Page 89: Printing The Counter For Each User Code
User Code (For machines with copier function only or with the DDST Unit) Printing the Counter for Each User Code You can print out the counter for each user code. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key.
Page 90: Clearing The Number Of Prints
System Settings Clearing the Number of Prints Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. Select [Counter per User Code] using {U} or {T}, and then press the {OK} key. Select [Clear] using {U} or {T}, and then press the {OK} key.
Page 91: Copier Features
3. Copier Features This chapter describes user tools in the Copier Features menu. For details on how to access Copier Features, see "Accessing User Tools". Copier Features This section describes the user tools in Copier Features. Default settings are shown in bold type. ❖...
Page 92 Copier Features ❖ Original Type Setting You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)]. • Text Mode 1 normal text originals •...
Page 93 Copier Features ❖ Original Count Display You can set to display the count of originals and copying pages on the display when [On] is selected. The default setting is Off. ❖ Reproduction Ratio You can select which reduce, enlarge, or input ratio is shown on the display with priority when [Reduce] or [Enlarge] is selected.
Page 94 Copier Features ❖ Letterhead Setting If you select [On] for this function, the machine rotates the image correctly. The default setting is Off. Orientation-fixed (top to bottom) or two-sided paper might not print correct- ly, depending on how the originals and paper are placed. Reference p.4 “Accessing User Tools”...
Page 95: Fax Features
4. Fax Features This chapter describes user tools in the Fax Features menu. For details on how to access Fax Features, see "Accessing User Tools". General Settings/Adjust This section describes the user tools in the General Settings/Adjust menu under Fax Features. Default settings are shown in bold type.
Page 96 Fax Features ❖ Set User Function Key1-3 Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on. The User Function keys can be programmed with the following items: • Print Journal •...
Page 97: Reception Settings
Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Fax Features. Default settings are shown in bold type. ❖ Switch Reception Mode Specify the method for receiving fax messages. The default setting is Auto Reception. ❖...
Page 98: E-Mail Settings
Fax Features E-mail Settings This section describes the user tools in the E-mail Settings menu under Fax Fea- tures. Default settings are shown in bold type. ❖ Internet Fax Settings You can select to display or not. When you want to send an Inter- net Fax, set On to display the icon.
Page 99 E-mail Settings ❖ SMTP RX File Delivery This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server.
Page 100: Ip-Fax Settings
Fax Features IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Fax Fea- tures. Default settings are shown in bold type. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if nec- essary.
Page 101 IP-Fax Settings ❖ SIP Settings Set the SIP server's IPv4 address and SIP user name. To use the SIP server, set the parameter setting list (switch 34, bit 1) to "On". The default is "Off". Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 102 Fax Features ❖ Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Reg- ister to use the gateway without using the gatekeeper/SIP server. Program/Change: Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 103: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools Settings menu under Fax Features. Default settings are shown in bold type. ❖ Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine.
Page 104 Fax Features ❖ Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For infor- mation about how to specify group destination, see "Registering a Names to a Group".
Page 105 Administrator Tools ❖ Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. The default setting is Push Phone. This function is not available in some areas. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 106 Fax Features ❖ RDS On/Off (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it.
Page 107: Registering Fax Information
Registering Fax Information Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 108: Registering Fax Information
Fax Features Registering Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key.
Page 109 Registering Fax Information Programming/Changing Fax Header Select [Fax Header] using {U} or {T}, and then press the {OK} key. Enter a fax header including your Own Name and Fax Number, and then press the {OK} key. To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again.
Page 110 Fax Features Note ❒ You can register "Own Name" using up to 20 alphanumeric characters and symbols. Reference "Entering Text", About This Machine Programming/Changing Own Fax Number Select [Own Fax Number] using {U} or {T}, and then press the {OK} key. Enter the source fax number using the number key, and then press the {OK} key.
Page 111: Deleting Fax Information
Registering Fax Information Deleting Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key.
Page 112 Fax Features Press the {OK} key. Press the {User Tools/Counter} key.
Page 113: Forwarding
Forwarding Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒...
Page 114: Programming An End Receiver
Fax Features Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. How ever maximum of 100 desti- nations can be specified in a group. Select [Fax Features] using {U} or {T}, and then press the {OK} key.
Page 115: Canceling Receiver Settings
Forwarding Press the {User Tools/Counter} key. Reference p.107 “Parameter Setting” (switch 21, bit 3) p.205 “Registering Folders” Canceling Receiver Settings Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Forwarding] using {U} or {T}, and then press the {OK} key.
Page 116: Printing A Forwarding Mark
Fax Features Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments. Specify whether or not to print a Forwarding Mark in the "Parameter Setting" (switch 02, bit 0).
Page 117: Parameter Setting
Parameter Setting Parameter Setting Parameter Setting allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. ❖ Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
Page 118 Fax Features Switch Bit Item Substitute the reception when the 00: Enabled un- machine cannot print (because all conditionally paper trays have run out of paper, (Free) toner is empty, or all paper trays 01: Enabled are out of order) when Own Name / Own Fax Number is...
Page 119 Parameter Setting Switch Bit Item Sort Journal by line type Reprint documents that could not be printed using LAN-Fax Driver 5,4,3,2 Reprinting time of stored docu- 0000: 0 minute ments in memory that could not be 0001: 1 minute printed using LAN-Fax Driver 0010: 2 minutes when document reprint (switch 20, 0011: 3 minutes...
Page 120: Changing The User Parameters
Fax Features Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Setting may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and store the "Parameter Settings List" when you program or change parameter settings.
Page 121 Parameter Setting Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0. Repeat step to change another bit number for the same switch. Press the {OK} key. Repeat steps to change the switch settings.
Page 122: Printing The Parameter Settings List
Fax Features Printing the Parameter Settings List Print this list to see the current Parameter Settings. However, only items of im- portance or often-used items are included in the list. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 123: Home Position
Home Position Home Position Specify the type of original immediately after the power is turned on and when the {Clear Modes} key is pressed. ❖ Home Position • Image Density Allows one of five image density steps to be set as the home position. For details, see "Image Density (Contrast)", Facsimile Reference.
Page 124 Fax Features ❖ Home Position Parameter List For details about setting parameters, see "Parameter Setting". Do not change switches other than those listed. Switch Bit Item 3,2,1 Image density 000: Normal density 001: The lightest density 010: The darkest density 101: Lighter density 110: Darker density Resolution...
Page 125: Changing The Home Position
Home Position Changing the Home Position Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select [Home Position] using {U} or {T}, and then press the {OK} key.
Page 126 Fax Features Press the {OK} key.
Page 127: Program Special Sender
Program Special Sender Program Special Sender By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Memory Lock Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Page 128: Authorized Reception
Fax Features Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. •...
Page 129: Forwarding
Program Special Sender Forwarding Print received documents, and then transfer them to those receivers pro- grammed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this function, program your Special Senders, and then select "On" for "Forwarding"...
Page 130: Programming/Changing Special Senders
Fax Features Programming/Changing Special Senders Program and change Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 131 Program Special Sender Enter the sender name, and then press the {OK} key. Enter a destination name using Own Name or Own Fax Number. Select [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press the {OK} key. Select items using {U} or {T}, and then press the {OK} key.
Page 132: Authorized Rx (Authorized Reception)
Fax Features Authorized RX (Authorized Reception) Specify when programming a Special Sender. Select [Authorized RX] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Forwarding Specify when programming a Special Sender.
Page 133 Program Special Sender Specify an End Receiver using the Quick Dial keys or [ ], and then press the {OK} key. Press the {OK} key. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Forwarding] under [Administrator Tools].
Page 134: Memory Lock
Fax Features Memory Lock Specify when programming a Special Sender. Select [Memory Lock] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Program Memory Lock ID] under [Administrator Tools].
Page 135: Deleting A Special Sender
Program Special Sender Select [Initial Set Up] using {U} or {T}, and then press the {OK} key. Select [Authorized Reception] or [Special RX Function] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Press the {User Tools/Counter} key.
Page 136 Fax Features Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. Select the sender you want to delete using {U} or {T}, and then press the {OK} key.
Page 137: Printing Special Sender List
Program Special Sender Printing Special Sender List You can display programmed Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 138 Fax Features...
Page 139: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List/Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures.
Page 140: Printing The List/Test Page
Printer Features ❖ Hex Dump You can print in the Hex Dump mode. Note ❒ The layout of the list produced by the test print is fixed to A4 (letter size). We recommend you load A4 or letter size paper (plain or recycled) in one of the paper trays.
Page 141: Maintenance
Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. For machines with the DDST Unit, see "Printer Features Parameters", Print- er/Scanner Reference. Default settings are shown in bold type. ❖ List/Test Print Lock You can Lock the [List/Test Print] menu.
Page 142: System
Printer Features System This section describes the user tools in the System menu under Printer Features. For machines with the DDST Unit, see "Printer Features Parameters", Print- er/Scanner Reference. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
Page 143 System ❖ Edge Smoothing You can set to smoothen the edges of printed characters. The default setting is On. If Toner Saving is set to On, Edge Smoothing is ignored even if it is set to On. ❖ Toner Saving You can save toner.
Page 144 Printer Features ❖ Default Printer Lang. You can set the default printer language if the machine cannot find the printer language automatically. The default setting is PCL. ❖ Tray Switching You can set to switch the paper tray. The default setting is Off. ❖...
Page 145: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. For machines with the DDST Unit, see "Printer Features Parameters", Print- er/Scanner Reference. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer.
Page 146: Pcl Menu
Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page.
Page 147 PCL Menu ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Ext. A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is On, the width will be 8 inches.
Page 148: Ps Menu
Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. The default setting is TBCP.
Page 149: Pdf Menu
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...
Page 150 Printer Features...
Page 151: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features.
Page 152 Scanner Features ❖ Color Mode Priority Specify whether to scan originals in Full Color or Black & White mode. The default setting is Black & White. Reference p.4 “Accessing User Tools” "Specifying Send Options", Scanner Reference...
Page 153: Destination List Settings
Destination List Settings Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. For machines with the DDST Unit, see "Setting Originals", Printer/Scanner Ref- erence. Default settings are shown in bold type. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server.
Page 154: Send Settings
Scanner Features Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. For machines with the DDST Unit, see "Setting Originals", Printer/Scanner Ref- erence. Default settings are shown in bold type. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function.
Page 155 Send Settings ❖ Print&Del. Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 100, select whether to print the delivery journal. Depending on security settings, the journal might not be printed. The default setting is Print and Delete All.
Page 156 Scanner Features ❖ E-mail Informatn. Language Select the language in which e-mail information such as title, date, adminis- trator mail address is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
Page 157: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 158 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Settings You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol.
Page 159 Address Book ❖ Folder Information You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Register Group to You can put registered e-mail and folder destinations into a group for easier management. Note ❒...
Page 160: Managing Names In The Address Book
Registering Addresses and Users for Facsimile/Scanner Functions Managing names in the Address Book By registering a name beforehand, you can specify e-mail and folder destina- tions simply by selecting the Quick Dial keys. Reference p.152 “Registering Names” Sending fax by Quick Dial Register a fax number in the Address Book so you can specify a destination sim- ply by selecting it from destination search or selecting the Quick Dial keys when sending a fax.
Page 161: Preventing Unauthorized User Access To Shared Folders From The Machine
Address Book Preventing unauthorized user access to shared folders from the machine After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission. You can prevent unauthorized access to registered folders. Reference p.260 “Registering a Protection Code”...
Page 162: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This section describes how to register names.
Page 163 Registering Names Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. When you register a new Reg. No., currently available numbers are automat- ically displayed. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 164: Changing A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 165 Registering Names Enter the new name, and then press the {OK} key. To change a registration number, press [Reg. No.]. Using the number keys or a Quick Dial key, enter a new number, and then press the {OK} key. Press the {OK} key. Press the {User Tools/Counter} key.
Page 166: Deleting A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered Name This section describes how to delete a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 167 Registering Names Press [Yes]. Press the {User Tools/Counter} key.
Page 168: Authentication Information
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 169 Authentication Information Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 170 Registering Addresses and Users for Facsimile/Scanner Functions Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Enter the user code using the number keys, and then press the {OK} key. If you have entered a wrong code, press the {Clear/Stop} key and then enter the correct code again.
Page 171: Changing A User Code
Authentication Information Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eight-digit user code. ❒ For registration of a name, see "Registering Names". Reference p.152 “Registering Names” Changing a User Code This section describes how to change a user code.
Page 172 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 173 Authentication Information Enter the new user code using the number keys, and then press the {OK} key. Select [Function Permissions] using {U} or {T}, and then press the {OK} key. Select the function you want to change the user code for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 174: Deleting A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 175 Authentication Information Enter the registration number you want to delete using the number keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Page 176: Displaying The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user.
Page 177 Authentication Information Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. Select [Display] using {U} or {T}, and then press the {OK} key. Select the function you want to display the counter for using {U} or {T}, and then press the {OK} key.
Page 178: Printing The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for Each User This section describes how to print the counter for each user. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 179 Authentication Information Select the user to print. , enter the user code and then press the {OK} If you select [Manual] in step key. , confirm the user code using {V} and then If you select [Display List] in step press the {OK} key.
Page 180: Printing The Counter For All User
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for All User This section describes how to print the counter for all user. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 181: Clearing The Number Of Prints
Authentication Information Press the {Start} key. Press the {User Tools/Counter} key. Clearing the Number of Prints This section describes how to clear the counter. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 182 Registering Addresses and Users for Facsimile/Scanner Functions Select [Per User] using {U} or {T}, and then press the {OK} key. Select the path destination procedure using {U} or {T}, and then press the {OK} key. Select the user to clear , enter the user code and then press the {OK} If you select [Manual] in step key.
Page 183 Authentication Information If you want to clear the counter for all users, select [All Users] using {U} or {T}, and then press the {OK} key. Select the function you want to clear the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 184: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destination if you register "Name" for the fax desti- nation.
Page 185 Fax Destination ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" be- fore it at the top of the sheet.
Page 186: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register a fax number. Registering a Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 187 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter the fax number using the number keys, and then press the {OK} key. Specify optional settings such as "SUB Code", "SEP Code", "International TX Mode", and "Label Insertion".
Page 188 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ After entering a fax number, be sure to press the {OK} key. If you press the {Escape} key without pressing the {OK} key, the entered number is not registered.
Page 189 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 190 Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.181 “Changing a fax number” p.182 “Programming the SUB Code” p.183 “Programming the SEP Code” p.184 “Setting the International TX Mode”...
Page 191 Fax Destination Select [Register as] using {U} or {T}, and then press the {OK} key. Select [Sender Only] using {U} or {T}, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Reference p.158 “Registering a User Code” Changing a fax number Enter the new fax number using the number keys, and then press the {OK} key.
Page 192 Registering Addresses and Users for Facsimile/Scanner Functions Programming the SUB Code Press [Option]. Select [SUB Code] using {U} or {T}, and then press the {OK} key. Enter the SUB Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key.
Page 193 Fax Destination Programming the SEP Code Press [Option]. Select [SEP Code] using {U} or {T}, and then press the {OK} key. Enter the SEP Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key. Press [Exit].
Page 194 Registering Addresses and Users for Facsimile/Scanner Functions Setting the International TX Mode Press [Option]. Select [International TX Mode] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Press [Exit].
Page 195 Fax Destination Setting label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Option]. Select [Label Insertion] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Page 196 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a registered Fax Destination Important ❒ If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.
Page 197 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the fax number, then press the {OK} key. Press [End]. Press the {OK} key.
Page 198: Ip-Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ When you want to delete a user code along with the user itself, see "Delet- ing a User". Reference p.156 “Deleting a Registered Name” IP-Fax Destination This section describes how to register a IP-Fax destination.
Page 199 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 200 Registering Addresses and Users for Facsimile/Scanner Functions Select the protocol using {U} or {T}, and then press the {OK} key. Enter the IP-Fax destination and then press the {OK} key. Press [Option] to select the items to be set. Press the {OK} key. Press [End].
Page 201 Fax Destination Changing a Registered IP-Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 202 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter again the item to be changed. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒...
Page 203 Fax Destination Changing a Registered IP-Fax Destination Press [IP]. Select the new protocol using {U} or {T}, and then press the {OK} key. Enter the new IP-Fax destination and then press the {OK} key. Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered.
Page 204 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 205 Fax Destination Press [IP] and then press the {OK} key. Press the {Clear/Stop} key to delete the IP-Fax destination, then press the {OK} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". ❒...
Page 206: E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register "User (Destination) Name"...
Page 207 E-mail Destination Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 208 Registering Addresses and Users for Facsimile/Scanner Functions Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key.
Page 209: Changing A Registered E-Mail Destination
E-mail Destination Press the {User Tools/Counter} key. When a group is registered, other e-mail destinations can be added to the group. For the registration procedure, see "Registering a Name to Group". Note ❒ Up to 128 alphanumerical characters are usable for the mail address. ❒...
Page 210 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 211 E-mail Destination Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. Select [Send] or [Do not send] to specify whether or not SMTP server is to be used using {U} or {T}, and then press the {OK} key. Press [End].
Page 212: Deleting A Registered E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered E-mail Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 213 E-mail Destination Press the {OK} key. Press [Details]. Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the mail address, then press the {OK} key. Press [End]. Press the {OK} key.
Page 214 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name”...
Page 215: Registering Folders
Registering Folders Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. •...
Page 216 Registering Addresses and Users for Facsimile/Scanner Functions Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 217 Registering Folders Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 218 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key.
Page 219 Registering Folders Press [Com.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key. Press [End]. Press the {OK} key.
Page 220 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 221 Registering Folders Locating the SMB folder using Browse Network Select [Browse Network] using {U} or {T}, and then press the {OK} key. Select a work group using the scroll keys, and then press the {OK} key. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access.
Page 222 Registering Addresses and Users for Facsimile/Scanner Functions If a Login Screen Appears This section explains how to log in to the machine if a login screen appears when you try to access a folder by browsing the network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication.
Page 223 Registering Folders Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 224 Registering Addresses and Users for Facsimile/Scanner Functions Select [SMB] using {U} or {T}, and then press the {OK} key. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Page 225 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.210 “Locating the SMB folder manually” p.211 “Locating the SMB folder using Browse Network” p.154 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol Select [FTP] or [NCP] using {U} or {T}, and then press the {OK} key.
Page 226 Registering Addresses and Users for Facsimile/Scanner Functions Enter each item again. Reference p.219 “Registering an FTP Folder” p.230 “Registering an NCP folder” Deleting the SMB registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 227 Registering Folders Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Page 228 Registering Addresses and Users for Facsimile/Scanner Functions Press [Yes]. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name”...
Page 229: Using Ftp To Connect
Registering Folders Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see "Using SMB to Con- nect". ❒ To register a folder in an NetWare server, see "Using NCP to Connect". Reference p.205 “Using SMB to Connect” p.230 “Using NCP to Connect”...
Page 230 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 231 Registering Folders Enter the login user name, and then press the {OK} key. Press [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key.
Page 232 Registering Addresses and Users for Facsimile/Scanner Functions Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key. Enter the server name, and then press the {OK} key. If you want to change the port number, enter the new port number, and then press the {OK} key.
Page 233 Registering Folders Press [Exit]. Press the {Escape} key. Press [End], and then press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒...
Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Changing the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 235 Registering Folders Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key. To change the server name, enter the new server name, and then press the {OK} key.
Page 236 Registering Addresses and Users for Facsimile/Scanner Functions To change the path, enter the new path, and then press the {OK} key. Otherwise, just press the {OK} key. Press [Com.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key. When you have finished making changes, press [End].
Page 237 Registering Folders Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.154 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol Select [SMB] or [NCP] using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Page 238 Registering Addresses and Users for Facsimile/Scanner Functions Deleting the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 239 Registering Folders Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes].
Page 240: Using Ncp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name” Using NCP to Connect Note ❒...
Page 241 Registering Folders Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 242 Registering Addresses and Users for Facsimile/Scanner Functions Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 243 Registering Folders Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key.
Page 244 Registering Addresses and Users for Facsimile/Scanner Functions Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key.
Page 245 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ If you select [NDS] for the connection type, after the user name, enter the context name where the user object resides.
Page 246 Registering Addresses and Users for Facsimile/Scanner Functions Locating the NCP folder manually Select [Manual Entry] using {U} or {T}, and then press the {OK} key. Enter the path name, and then press the {OK} key. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume"...
Page 247 Registering Folders Search for the destination folder in the NDS tree or NetWare server, and then press [Apply]. You can press [Up] to switch between levels. Press the {OK} key. Note ❒ Only the folders you are allowed to access appear in [Browse Network]. ❒...
Page 248 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 249 Registering Folders Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key.
Page 250 Registering Addresses and Users for Facsimile/Scanner Functions Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.154 “Changing a Registered Name”...
Page 251 Registering Folders Changing the protocol Select [SMB] or [FTP] using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Reference p.205 “Registering an SMB folder” p.219 “Registering an FTP Folder”...
Page 252 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 253 Registering Folders Select the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes]. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒...
Page 254: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be reg- istered beforehand.
Page 255 Registering Names to a Group Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 256: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 257 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].
Page 258: Adding A Group To Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 259 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].
Page 260: Displaying Names Registered In Groups
Registering Addresses and Users for Facsimile/Scanner Functions Displaying Names Registered in Groups You can check the names or groups registered in each group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 261 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Programd. User/Group] using {U} or {T}, and then press the {OK} key. All the user (destination) names in the specified group appear. Press the {User Tools/Counter} key.
Page 262: Removing A Name From A Group
Registering Addresses and Users for Facsimile/Scanner Functions Removing a Name from a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 263 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name from which you want to delete using {W}, and then press the {OK} key. Press [End].
Page 264: Deleting A Group Within Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group within Another Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 265 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group you want to delete using {U} or {T}, then confirm it by pressing {W}, and then press the {OK} key.
Page 266: Changing A Group Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Group Name Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 267 Registering Names to a Group Enter the new group name using the number keys and the Quick Dial keys, and then press the {OK} key. To change the registration number, press [Regist.]. Enter the new registration number using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 268: Deleting A Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 269 Registering Names to a Group Press [Yes]. Press the {User Tools/Counter} key.
Page 270: Registering A Protection Code
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 271 Registering a Protection Code Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Page 272 Registering Addresses and Users for Facsimile/Scanner Functions Select [None], [Destination Only ], [Sender Only] or [Dest. & Sender] using {U} or {T}, and then press the {OK} key. Select [Dest.Protect Obj.] using {U} or {T}, and then press the {OK} key. Select [Folder] or [Sender] using {U} or {T}, and then press the {OK} key.
Page 273 Registering a Protection Code Enter a protection code using the number keys, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ Specify a protection code of up to eight digits. You can also specify "Pro- tection"...
Page 274: Registering A Protection Code To A Group User
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code to a Group User Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 275 Registering a Protection Code Press the {OK} key. Press [Details]. Select [Auth. Protect] using {U} or {T}, and then press the {OK} key. Select [Folder Protect] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Select [Destination Protect] using {U} or {T}, and then press the {OK} key.
Page 276 Registering Addresses and Users for Facsimile/Scanner Functions Enter a protection code using the number keys, and then press the {OK} key. Press [Exit], and then press [End]. Press the {OK} key. Press the {User Tools/Counter}. Note ❒ Specify a protection code of up to eight digits. You can also specify "Pro- tection"...
Page 277: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒...
Page 278 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 279 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press the [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice.
Page 280 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 al- phanumeric characters.
Page 281: Ldap Authentication
Registering SMTP and LDAP Authentication LDAP authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. Important ❒...
Page 282 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 283 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice. Press [End].
Page 284 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter}} key. Note ❒ To register the name, see "Registering Names". ❒ When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program/Change LDAP Server of Administrator Tools settings applies.
Page 285: Searching
Searching Searching You can search for the user information stored in [Address Book Management] un- der [Administrator Tools] in [System Settings] by displaying a list. Alternatively, you can search by name, registration number, user code, fax number, e-mail ad- dress, or destination folder name. This section explains how to search for a user name or destination registered in the address book.
Page 286: Searching From The List
Registering Addresses and Users for Facsimile/Scanner Functions Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Reference "Entering Text", About This Machine Searching from the List Search the address book by displaying a list of registered user names and desti- nations.
Page 287: Searching By Registration Number
Searching Searching by Registration Number Search the address book using the registration number of a user or destination. Press [Search]. Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to search for using the number keys, and then press the {OK} key.
Page 288: Searching By User Code
Registering Addresses and Users for Facsimile/Scanner Functions Searching by User Code Search the address book using registered user codes. Press [Search]. Select [Search by User Code] using {U} or {T}, and then press the {OK} key. Enter the user code you want to search for using the number keys, and then press the {OK} key.
Page 289: Searching By Fax Number
Searching Searching by Fax Number Search the address book using registered fax numbers. Press [Search]. Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key. Enter the fax number you want to search for using the number keys, and then press the {OK} key.
Page 290: Searching By E-Mail Address
Registering Addresses and Users for Facsimile/Scanner Functions Searching by E-mail Address Search the address book using registered e-mail addresses. Press [Search]. Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key. Enter the e-mail address you want to search for, and then press the {OK} key.
Page 291: Searching By Destination Folder Name
Searching Searching by Destination Folder Name You can search for a destination folder name registered in the address book. Press [Search]. Select [Search by Folder Name] using {U} or {T}, and then press the {OK} key. Enter the destination folder name, and then press the {OK} key. You can also search by entering part of the destination folder name.
Page 292: Using Web Image Monitor
Registering Addresses and Users for Facsimile/Scanner Functions Using Web Image Monitor This section describes how to access the Web Image Monitor. Using Web Image Monitor, you can register names in the Address Book. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.
Page 293: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed paper by displaying the counter. For the details on how to access respec- tive settings, see "Accessing User Tools". Changing the Display Language Following describes [Language] provided for the machine.
Page 294: Counter
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. Select [Counter] using {U} or {T}, and then press the {OK} key. To print the counter list, press [Print]. Press the {Start} key. A counter list prints out.
Page 295: Appendix
9. Appendix Copyright Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 296: Netbsd
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 297 Copyright Information about Installed Software • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetB- SD Project. • This product includes software developed by the NetBSD Foundation, Inc. and its contributors.
Page 298: Sablotron
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sa- blotron 0.82 has been derived from such original code provided by Ginger Alli- ance Ltd.
Page 299: Sasl
Copyright Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 300: Md4
Appendix Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 301: Samba(Ver 3.0.4)
Copyright Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 302: Open Ssl
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 303 Copyright Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 304: Open Ssh
Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
Page 305 Copyright Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed...
Page 306 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 307 Copyright Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 308 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 309: Open Ldap
Copyright Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
Page 310 Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN- TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-...
Page 311: Index
INDEX Destination List Settings (Scanner Features) Address Book: Print List Dest. List Priority 1 Address Book Management Dest. List Priority 2 Adjust Sound Volume Display / Print Counter Admin. Auth. Management Display/Print Counter Admin. E-mail Address Disp./Print User Counter Administrator Tools (Fax Features) Divide &...
Page 312 Measurement Unit Memory Lock G3 Analog Line Memory Overflow Gateway Settings Memory Usage General Features (System Settings) Menu List General Settings/Adjust (Fax Features) Mixed Orig. Sizes Priority Multiple Lists H.323 Settings Hex Dump NCP Delivery Protocol Host Interface (Printer Features) Network (IEEE 802.11b) Host Name Network (Interface Settings)
Page 313 Printer Bypass Paper Size SMB Work Group Printer Features (Host Interface) SMTP Authentication Printer Features (List/Test Print) SMTP RX File Delivery Printer Features (Maintenance) SMTP Server Printer Features (PCL Menu) SSID Setting Printer Features (PDF Menu) Sub Paper Size Printer Features (PS Menu) Switch Reception Mode Printer Features (System) Symbol Set (PCL Menu)
Page 314 B262-7480...
Page 315 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 316 Type for 816/DSm416/LD016/Aficio MP 161 Type for 816f/DSm416f/LD016f/Aficio MP 161F Type for 816mf/DSm416pf/LD016spf/Aficio MP 161SPF EN USA B262-7480...

This manual is also suitable for:

Aficio mp 161f Aficio mp 161 816 816f 816mf Ld016 ... Show all

Ricoh MP161SPF General Settings Manual

Manuals for this Machine

How to Read this Manual

Display Panel

Accessing User Tools

1 Connecting the Machine

Connecting to the Interfaces

Network Settings

Connecting the Machine to a Telephone Line and Telephone

2 System Settings

General Features

Tray Paper Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

Key Operator Tools

(For Machines with Copier Function Only or with the DDST Unit)

User Code

(For Machines with Copier Function Only or with the DDST Unit)

3 Copier Features

4 Fax Features

General Settings/Adjust

Reception Settings

E-Mail Settings

IP-Fax Settings

Administrator Tools

Registering Fax Information

Forwarding

Parameter Setting

Home Position

Program Special Sender

5 Printer Features

List/Test Print

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

6 Scanner Features

Scan Settings

Destination List Settings

Send Settings

7 Registering Addresses and Users for Facsimile/Scanner Functions

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering SMTP and LDAP Authentication

Searching

Using Web Image Monitor

8 Other User Tools

Changing the Display Language

Counter

9 Appendix

Copyright Information about Installed Software

Index

Quick Links

Operating Instructions

Related Manuals for Ricoh MP161SPF

Summary of Contents for Ricoh MP161SPF