Ricoh Aficio MP161 Scanner Reference
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Ricoh Aficio MP161 Scanner Reference

Ricoh aficio mp161: reference guide
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See also: Troubleshooting Manual , Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
1
Sending Scan Files by Scan to Folder
2
Delivering Scan Files
3
Using the Network TWAIN Scanner Function
4
Various Scan Settings
5
Appendix
6

Operating Instructions

Scanner Reference

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Table of Contents
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Summary of Contents for Ricoh Aficio MP161

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Scanner Reference Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Delivering Scan Files Using the Network TWAIN Scanner Function...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i Notice ...1 How to Read This Manual ...2 Symbols ...2 Name of Major Option ...2 About the Scanner Functions...3 Display ...4 Reading the Display and Using Keys...4 Confirmation Displays ...5 Scanner Features...7 1.
  • Page 6 3. Delivering Scan Files Before Delivering Scan Files ...69 Delivering Scan Files ...69 Preparation for Delivering ... 70 Installing DeskTopBinder Lite from Provided CD-ROM ...71 Network Delivery Scanner Screen ...72 Basic Delivery Procedure...73 Specifying Delivery Destinations ...76 Selecting a Destination Using a Quick Dial Key...76 Selecting a Destination Registered in the Destination List of the Delivery Server ...77 4.

  • Page 7: Notice

    Product Name: Printer/Scanner Controller Model Number: 816/DSm416/LD016/Aficio MP 161 816f/DSm416f/LD016f/Aficio MP 161F 816mf/DSm416pf/LD016spf/Aficio MP 161SPF Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.

  • Page 8: How To Read This Manual

    How to Read This Manual This section describes how to read this manual through symbols used. Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes.

  • Page 9: About The Scanner Functions

    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scan files There are several methods you can use to send captured data as files to com- puters.

  • Page 10: Display

    Display This section explains the display, keys, and the two confirmation displays - Check Destination and File Status. You can find explanations about the E-mail screen, Scan to Folder screen, or Net- work Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", and "Network Delivery Scanner Screen".

  • Page 11: Confirmation Displays

    Confirmation Displays This section explains the two confirmation displays - Check Dest. and File Sta- tus. Check Destination This section explains about displayed items and how to display the Check Dest. screen. Use the Check Dest. screen to check the details of e-mail, Scan to folder, or deliv- ery destinations.
  • Page 12 File Status This section explains the items that appear on the screen and how to display File Status. Use the File Status screen to check e-mail, Scan to Folder, and delivery results. Press the {Job Information} key to display File Status. ❖...

  • Page 13: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools/Counter} key. For details about setting methods, see General Settings Guide. ❖ Scan Settings Items Default Scan Settings Original Setting Orig. Orientation Priority Original Type Setting Color Mode Priority ❖...

  • Page 14: Administrator Tools

    ❖ Send Settings Items TWAIN Standby Time File Type Priority Compression (B&W) Compress. (Gray/Full Clr) Print&Del. Scanner Journal Print Scanner Journal Delete Scanner Journal Max. E-mail Size Divide & Send E-mail E-mail Informatn. Language ❖ Administrator Tools Items Menu Protect Description Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scan-...

  • Page 15: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 16: Preparation For Sending By E-Mail

    Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- mail. Connect the machine to the network. Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b).

  • Page 17: E-Mail Screen

    E-mail Screen This section explains the screen layout when sending scan files by e-mail. ❖ Main screen ❖ When a destination is entered manually ❖ When a group is selected for destination Before Sending Scan Files by E-mail ZZZ601S ZZZ602S ZZZ603S...
  • Page 18 Sending Scan Files by E-mail E-mail icon Indicates that the E-mail screen is dis- played. Destination field Displays a selected destination. If multi- ple destinations are selected, press the {U} or {T} key to display the destina- tions in the order they were selected. To check the selected destination, press the {Check Destination} key.

  • Page 19: Basic Procedure For Sending E-Mail

    Basic Procedure for Sending E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the Network Delivery Scanner or Scan to Folder screen is displayed, press [ ] to switch to the E-mail screen.
  • Page 20 Sending Scan Files by E-mail If necessary, select [Attach Subject] under [Options] to specify the e-mail sub- ject. For details, see "Specifying the Subject". If necessary, specify the resolution and orientation of the original under [Options]. For details, see "Specifying Send Options". Press the {Start} key.

  • Page 21: Specifying E-Mail Destinations

    Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select a destination registered to a Quick Dial key • Select a destination from the machine’s address book •...
  • Page 22 Sending Scan Files by E-mail Selecting a destination from a list Use the following procedure to select a destination from the list. Press the {Search Destination} key. The illustration is an example. The actual appearance may be different. Press the {U} or {T} key to select [Display List], and then press the {OK} key. Press the {U} or {T} key to select the destination from the list, and then press the {V} key.
  • Page 23 ❒ Depending on the security settings, some destinations may not appear in the destination list. Using a registration number to select a destination Select the destination from the machine’s address book using its registration number. Press the {Search Destination} key. The illustration is an example.
  • Page 24 Sending Scan Files by E-mail Press the {OK} key. Note ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press the {Search Destination} key. On the screen, select [Search Address Book], and then press the {OK} key. Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book.
  • Page 25 Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. ❒...
  • Page 26 Sending Scan Files by E-mail Press the {U} or {T} key to select [Search by E-mail Address], and then press the {OK} key. Enter the beginning of the e-mail address, and then press the {OK} key twice. Destinations that match the search conditions are displayed. Press the {U} or {T} key to select the destination, and then press the {V} key.

  • Page 27: Manual Entry Of An E-Mail Address

    Manual Entry of an E-mail Address This section explains how to enter an e-mail address manually. Press [Manual]. Enter the e-mail address. Press the {OK} key. Note ❒ Depending on the security settings, [Manual] may not be displayed. For de- tails, consult the administrator.

  • Page 28: Searching For A Destination In The Ldap Server

    Sending Scan Files by E-mail Searching for a Destination in the LDAP Server You can search the LDAP server for an address and then specify that address as an e-mail destination. Important ❒ To use this function, you must connect an LDAP server to the network. ❒...
  • Page 29 Select [Advanced Search], and then press the {OK} key. Specify the search conditions. The following example uses fuzzy search by destination name. Select [Name], and then press the {OK} key. Enter a part of the destination name. Search can be by surname or first name, depending on the LDAP server's set- tings.
  • Page 30 Sending Scan Files by E-mail Press [Search]. Destinations that match the search conditions are displayed. Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Press the {OK} key.

  • Page 31: Registering A Manually-Entered E-Mail Address In The Address Book

    • [Last Word]: The names which end with the entered character or characters are targeted. Example) To find "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or char- acters are targeted. Example) To find "ABC", enter "ABC". •...
  • Page 32 Sending Scan Files by E-mail Press [Details] and [Reg. No.] to specify registration information. After you have made all settings, press the {OK} key. For details about specifying registration information, see General Settings Guide. Press the {Escape} key. Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete the registration.

  • Page 33: Specifying The Sender

    Specifying the Sender This section explains how to specify the e-mail sender. To send e-mails, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: • Select a sender registered to a Quick Dial key •...

  • Page 34: Selecting A Sender Registered To A Quick Dial Key

    Sending Scan Files by E-mail Selecting a Sender Registered to a Quick Dial Key This section explains how to select a sender registered to a Quick Dial key. For details about how to register e-mail senders to Quick Dial keys, see General Settings Guide.

  • Page 35: Selecting A Sender From The List

    Selecting a Sender from the List This section explains how to select a sender from the machine's address book list. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key. The illustration is an example. The actual appearance may be different. Press the {U} or {T} key to select [Display List], and then press the {OK} key.

  • Page 36: Using A Registration Number To Specify A Sender Name

    Sending Scan Files by E-mail Press the {OK} key. Press the {OK} key. "Programmed" appears, and then the Send Options screen reappears. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by senders in the ma- chine's address book.
  • Page 37 Press the {U} or {T} key to select [Search by Registration No.], and then press the {OK} key. Use the number keys to enter the three-digit number assigned to the send- er, and then press the {OK} key. Example: To enter 001 Press the {1} key, and then press the {OK} key.

  • Page 38: Searching For A Sender By Name

    Sending Scan Files by E-mail Searching for a Sender by Name This section explains how to search by name for a sender in the machine's ad- dress book. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key. The illustration is an example.
  • Page 39 Press the {U} or {T} key to select the sender, and then press the {V} key. The check box on the left side of the selected sender is selected. Press the {OK} key. Press the {OK} key. "Programmed" appears, and then the Send Options screen reappears. Note ❒...

  • Page 40: Searching For A Sender By E-Mail Address

    Sending Scan Files by E-mail Searching for a Sender by E-mail Address This section explains how to search by e-mail address for a sender in the ma- chine's address book. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key.
  • Page 41 Enter the beginning of the sender's e-mail address, and then press the {OK} key twice. Destinations that match the search conditions are displayed. Press the {U} or {T} key to select the destination, and then press the {V} key. Press the {OK} key. Press the {OK} key.

  • Page 42: Setting The Return Receipt Function

    Sending Scan Files by E-mail Setting the Return Receipt Function This section explains how to set the Return Receipt function. If you set [Return Receipt], the selected sender will receive e-mail notification when the e-mail recipient opens his/her e-mail. Press [Options]. Press the {U} or {T} key to select [Return Receipt], and then press the {OK} key.

  • Page 43: Specifying The Subject

    Specifying the Subject This section explains how to specify the e-mail subject. Press [Options]. Press the {U} or {T} key to select [Attach Subject], and then press the {OK} key. Enter the subject, and then press the {OK} key. "Programmed" appears, and then the Send Options screen reappears. Specifying the Subject...
  • Page 44 Sending Scan Files by E-mail...

  • Page 45: Sending Scan Files By Scan To Folder

    2. Sending Scan Files by Scan Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Scan Files by Scan to Folder This section explains the necessary preparations and the procedure for sending scan files by Scan to Folder.
  • Page 46 Sending Scan Files by Scan to Folder Sending scan files to an FTP server This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. FTP server The FTP server is a server that provides file transfer services among computers on the same network.

  • Page 47: Preparation For Sending By Scan To Folder

    Sending scan files to NetWare server This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. NetWare server You can use this server to share files over the network via NetWare.

  • Page 48: Registering Destination Folders In The Address Book

    Sending Scan Files by Scan to Folder If necessary, change settings in [Send Settings] under [Scanner Features]. Note ❒ To connect the machine to the network using a wireless LAN (IEEE 802.11B), an extended wireless LAN board is required respectively. For de- tails, see Network Guide.

  • Page 49: Scan To Folder Screen

    Before Sending Scan Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Fold- ❖ Main screen ZZZ604S ❖ When a destination is entered manually ZZZ605S ❖ When a group is selected for destination ZZZ606S...
  • Page 50 Sending Scan Files by Scan to Folder Scan to Folder icon Indicates that the Scan to Folder screen is displayed. Destination field Displays a selected destination. If multi- ple destinations are selected, press the {U} or {T} key to display the destina- tions in the order they were selected.

  • Page 51: Basic Procedure For Sending By Scan To Folder

    Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Fold- Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the Network Delivery Scanner or E-mail screen is displayed, press ] key to switch to the Scan to Folder screen.
  • Page 52 Sending Scan Files by Scan to Folder Press the {Start} key. Scanning starts. You must press the {q} key to send scan files that are scanned from the ex- posure glass. Scan files that are scanned from the ADF/ARDF are sent immediately. If you still have originals to send, place them on the machine, and then press the {Start} key.

  • Page 53: Specifying Scan To Folder Destinations

    Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered to a Quick Dial key •...

  • Page 54: Selecting A Destination Registered In The Machine's Address Book

    Sending Scan Files by Scan to Folder Selecting a Destination Registered in the Machine's Address Book This section explains how to select a destination from the machine’s address book. Important ❒ To use this function, you must register destinations in [System Settings] in ad- vance.
  • Page 55 Press the {U} or {T} key to select [Display List], and then press the {OK} key. Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations.
  • Page 56 Sending Scan Files by Scan to Folder Using a registration number to select a destination folder Select the destination from the machine's address book using its registration number. Press the {Search Destination} key. The illustration is an example. The actual appearance may be different. Press the {U} or {T} key to select [Search by Registration No.], and then press the {OK} key.
  • Page 57 Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. Press the {Search Destination} key. The illustration is an example. The actual appearance may be different. Select [Search by Name], and then press the {OK} key. Enter the beginning of the destination name, and then press the {OK} key twice.
  • Page 58 Sending Scan Files by Scan to Folder Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. Search for a destination by folder path Use the following procedure to search by folder path for a destination in the ma- chine's address book.

  • Page 59: Sending Scan Files To A Shared Folder On The Network

    Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. Sending Scan Files to a Shared Folder on the Network This section explains how to specify the destination when sending files to a shared network folder.
  • Page 60 Sending Scan Files by Scan to Folder Select [SMB], and then press the {OK} key. Select [Manual Entry], and then press the {OK} key. Enter the path to the destination folder, and then press the {OK} key. The following is an example of a path where the folder name is “user” and the computer name is “desk01”: \\desk01\user.
  • Page 61 Press [Com.Test]. A connection test starts. The test result appears. Press [Exit]. Press the {OK} key. Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears.
  • Page 62 Sending Scan Files by Scan to Folder Specify the path by browsing to a destination folder Use the following procedure to specify a destination folder path by browsing computers on the network. Press [Dest.:]. Select [SMB], and then press the {OK} key. Press [Browse Network], and then press the {OK} key.
  • Page 63 A login screen appears if authentication is required. Enter a user name and password used to log on to the client computer, and then press the {OK} key. Select the destination folder, and then press [Apply]. If you cannot find the destination folder, press the {U} or {T} key. Select the folder, and then press the {OK} key.

  • Page 64: Sending Scan Files To An Ftp Server

    Sending Scan Files by Scan to Folder Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears.
  • Page 65 Enter the FTP server name, and then press the {OK} key. Instead of specifying the destination using its server name, you can also use its IPv4 address. If you change the port number specified under [System Settings], enter a new number using the number keys, and then press the {OK} key.
  • Page 66 Sending Scan Files by Scan to Folder Press [Com.Test]. A connection test starts. The test result appears. Press [Exit]. Press the {OK} key. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒...

  • Page 67: Sending Scan Files To Netware Server

    Sending Scan Files to NetWare Server This section explains how to specify destinations when sending files to NetWare server. The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult your administrator.
  • Page 68 Sending Scan Files by Scan to Folder Enter the destination folder path, and then press the {OK} key. If you set the connection type to [NDS], the NDS tree name is “tree”, the name of the context including the volume is “context”, the volume name is “vol- ume”, and the folder name is “folder”, the path will be \\tree\volume.con- text\folder”.
  • Page 69 Check the test result, and then press [Exit]. Press the {OK} key. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ You can connect only to folders that you have the read privileges for. ❒...
  • Page 70 Sending Scan Files by Scan to Folder Specify the path by browsing to a destination folder Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. Press [Dest.:]. Select [NCP], and then press the {OK} key. Select the connection type, and then press the {OK} key.
  • Page 71 A login screen appears if authentication is required. Enter a user name and password, and then press the {OK} key. Select a context or volume that contains the required destination folder, and then press the {OK} key. A list of destination folders appears. Select the destination folder, and then press [Apply].

  • Page 72: Registering The Path To The Selected Destination In The Address Book

    Sending Scan Files by Scan to Folder ❒ If the language used for the NDS tree or by the NetWare Bindery server differs from that used by the machine, file names in the NDS tree or on the NetWare Bindery server might appear garbled. ❒...
  • Page 73 Enter the name, and then press the {OK} key. Press [Details] and [Reg. No.] to specify registration information. After you have made all settings, press the {OK} key. Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete registration.
  • Page 74 Sending Scan Files by Scan to Folder...

  • Page 75: Delivering Scan Files

    3. Delivering Scan Files The ScanRouter delivery software enables you to deliver scan files by various methods. Before Delivering Scan Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed.

  • Page 76: Preparation For Delivering

    Delivering Scan Files Preparation for Delivering This section explains the preparation and settings for delivering scan files. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 77: Installing Desktopbinder Lite From Provided Cd-Rom

    Installing DeskTopBinder Lite from Provided CD-ROM This section explains how to use the supplied "Scanner Driver and Utilities" CD- ROM to install DeskTopBinder Lite on a client computer. To view or receive files delivered to in-trays, you must first install DeskTop- Binder Lite on the client computer.

  • Page 78: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. ❖ Main screen ❖ When a destination is entered manually Network Delivery Scanner icon Indicates that the Network Delivery Scanner screen is displayed. Destination field Displays a selected destination.

  • Page 79: Basic Delivery Procedure

    Basic Delivery Procedure This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key.
  • Page 80 Delivering Scan Files If necessary, select [Sender's Name] under [Options], and then specify the sender. The sender you specify appears in the subject line of e-mail that is sent via the delivery server. Select the sender from the destinations registered on the de- livery server.
  • Page 81 ❒ To enable the Return Receipt function, it is necessary to make the settings to send e-mail by SMTP with ScanRouter delivery software. For details about how to specify this setting, see the manuals supplied with the Scan- Router delivery software. Note, however, that if the receiving party's e- mail application does not support Message Disposition Notification (MDN), notification e-mail might not be returned.

  • Page 82: Specifying Delivery Destinations

    Delivering Scan Files Specifying Delivery Destinations This section explains how to specify delivery destinations. You can select delivery destinations registered in the “Destination List” of the delivery server by any of the following methods: • Select a destination using the Quick Dial keys •...

  • Page 83: Selecting A Destination Registered In The Destination List Of The Delivery Server

    Selecting a Destination Registered in the Destination List of the Delivery Server This section explains how to select a destination registered in the delivery serv- er's Destination List. There are four methods of selecting a destination that is registered in the deliv- ery server's Destination List: •...
  • Page 84 Delivering Scan Files Press the {OK} key. Note ❒ To cancel a selected destination, press the key to select the target destina- tion, and then press the {W} key. ❒ Depending on the security settings, some destinations may not appear in the destination list.
  • Page 85 Using the number keys, enter the three-digit registration number assigned to the destination, and then press the {OK} key. Example: To enter 003 Press the {3} key, and then press the {OK} key. Press the {V} key. The check box on the left side of the selected destination is selected. Press the {OK} key.
  • Page 86 Delivering Scan Files Select [Search by Name], and then press the {OK} key. Enter the beginning of the destination name, and then press the {OK} key twice. Press the {U} or {T} key to select the destination, and then press the {V} key.
  • Page 87 Searching for a destination by comment Use the following procedure to search by comment for a destination in the de- livery server's Destination List. The Search by Comment function searches for a destination using the comment (one of the registration items required by the ScanRouter delivery software) as a keyword.
  • Page 88 Delivering Scan Files Press the {OK} key.

  • Page 89: Using The Network Twain Scanner Function

    4. Using the Network TWAIN You can use this machine to scan originals into a client computer over the net- work. When Using as a TWAIN Scanner This section explains the necessary preparations and the procedure for using the network TWAIN scanner. Important ❒...

  • Page 90: Outline Of The Twain Scanner Function

    Using the Network TWAIN Scanner Function Outline of the TWAIN Scanner Function This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple com- puters. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it.

  • Page 91: Preparation For Using The Network Twain Scanner

    Preparation for Using the Network TWAIN Scanner This section explains the preparation and settings for using the network TWAIN scanner function. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must be installed on the client computer. DeskTopBinder Lite is on the supplied CD-ROM.

  • Page 92: Installing Twain Driver From Provided Cd-Rom

    Using the Network TWAIN Scanner Function Installing TWAIN Driver from Provided CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied “Scanner Driver and Utilities” CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer.

  • Page 93: Basic Procedure For Scanning Files Using Twain Scanner

    Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, and the TWAIN driver must be installed on the client computer.
  • Page 94 Using the Network TWAIN Scanner Function Enter the document name, and then click [OK]. The DeskTopBinder viewer closes and the image is stored in DeskTopBinder Lite. Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it.

  • Page 95: Various Scan Settings

    5. Various Scan Settings This section describes various scan settings. Specifying Send Options This section describes procedure for specifying send options. Note ❒ For details about setting [Sender's Name], [Attach Subject], and [Return Receipt], see chapter 1 "Sending Scan Files by E-mail". Reference p.9 “Sending Scan Files by E-mail”...

  • Page 96: Original Orientation

    Various Scan Settings Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Options]. Press the {U} or {T} key to select [Original Orientation], and then press the {OK} key. Select the {OK} key.
  • Page 97 Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖...

  • Page 98: Original Setting

    Various Scan Settings ❒ When you select Full Color or Gray Scale for Original Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table be- low for how to place originals. Originals placed in orientations that are not recommended in the table might appear incorrectly top/bottom oriented on client computer displays.

  • Page 99: Scan Size

    Select [1 Sided Original] to scan one-sided originals, and then press the {OK} key. Select [2 Sided Orig.(T to T ed originals, and then press the {OK} key. 2 Sided Orig.(T to T 2 Sided Orig.(T to B "Programmed" appears, and then the Send Options screen reappears. Press the {Escape} key.
  • Page 100 Various Scan Settings Press the {U} or {T} key to select [Scan Size], and then press the {OK} key. Press the {U} or {T} key to select the scan size in the list, and then press the {OK} key. "Programmed" appears, and then the Send Options screen reappears. Press the {Escape} key.
  • Page 101 ❖ Placing an original on the exposure glass ALO032S Vertical Horizontal Press [Options]. Press the {U} or {T} key to select [Scan Size], and then press the {OK} key. Press the {U} or {T} key to select [Custom Size], and then press the {OK} key. Using the number keys, enter the horizontal width, and then press the {OK} key or {q} key.
  • Page 102 Various Scan Settings Using the number keys, enter the vertical length, and then press the {OK} or {q} key. "Programmed" appears, and then the Send Options screen reappears. Press the {Escape} key. How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom Size.

  • Page 103: File Type

    ❖ Original Orientation is [ Placing an original in the ARDF Placing an original on the exposure glass Align the original, turn it rightward or left- ward, and then place it face down on the expo- sure glass. Reference p.90 “Original Orientation” File Type This section explains the procedure for selecting a file type.

  • Page 104: Pdf Security Encryption

    Various Scan Settings Press the {U} or {T} key to select the file type, and then press the {OK} key. "Programmed" appears, and then the Send Options screen appears. Press the {Escape} key. PDF Security Encryption This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files.
  • Page 105 Select [Encrypt Document], and then press the {OK} key. Select [On], and then press the {OK} key. Enter a password, and then press the {OK} key. The password entered here will be required to open the PDF file. Enter the password again, and then press the {OK} key. "Programmed"...
  • Page 106 Various Scan Settings Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file. Press [Options]. Press the {U} or {T} key to select [PDF Security Encryption], and then press the {OK} key.

  • Page 107: Pdf Security Permissions

    PDF Security Permissions Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒...
  • Page 108 Various Scan Settings Enter a password, and then press the {OK} key. The password entered here will be required to change the security settings of the PDF file. Enter the password again, and then press the {OK} key. "Programmed" appears, and then the PDF Security Permissions screen reap- pears.
  • Page 109 Select [Prohibit], and then press the {OK} key. "Programmed" appears, and then the Permissions screen reappears. You can apply multiple security settings to a PDF file. Press the {Escape} key three times. The Send Options screen reappears. Note ❒ The Master Password must be different from the Encryption Password. ❒...

  • Page 110: Selecting Original Type

    Various Scan Settings Selecting Original Type This section explains how to select an original type. Select an original type using the {Color Scan} key in combination with the {Orig- inal} key. Specify the details of the selected original type using [Original Type Setting] under [Scanner Features].
  • Page 111 Press the {Color Scan} key to switch between on and off. The {Color Scan} key is on when the indicator is lit, and off when the indicator is unlit. Press the {Original} key to select text or photo. The indicator of the selected original type lights up. Note ❒...

  • Page 112: Adjusting Image Density

    Various Scan Settings Adjusting Image Density This section explains how to specify the scanning density. There are five levels of scanning density. Press the {Lighter} or {Darker} key to adjust the density. The density indicator moves. The image density changes in five increments as follows: ARP006S ABU042S...

  • Page 113: Scan Settings When Using Twain Scanner

    Scan Settings When Using Twain Scanner This section explains how to specify original orientation originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made in the Scanner Control dialog box must match.
  • Page 114 Various Scan Settings ❖ ARDF Original Orientation top edge of original placed first top edge touches rear of ARDF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change.

  • Page 115: Appendix

    This appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned.

  • Page 116: When Using As A Network Twain Scanner

    Appendix ❖ If [Full Color: Text / Photo] or [Full Color: Glossy Photo] is selected as the original type The originals can be scanned using combinations marked with × 14) Legal (8 × 13 × 11) Letter (8 × 8 When Using as a Network TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner.

  • Page 117: Scan Settings And File Types

    ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if the original orientation is L. 100 dpi × 14) Legal (8 × 13 × 11) Letter (8 × 8 Note ❒ Enter size A7 (2.9 × 4.1 inches) directly. Scan Settings and File Types This section explains about the relationship between the file type specified when scanning originals and the file type to which files are converted when sending...

  • Page 118: Software Supplied On Cd-Rom

    Appendix Software Supplied on CD-ROM This section explains the applications on the supplied "Scanner Driver and Util- ities" CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.

  • Page 119: Desktopbinder Lite

    DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files created with applications, and existing scan files.
  • Page 120 Appendix • Extended Features Wizard The Extended Features Wizard allows you to make settings as in the [Ex- tended Features...] of the [Tools] menu. For details, see DeskTopBinder Help.

  • Page 121: Values Of Various Set Items For Transmission/Delivery Function

    Values of Various Set Items for Transmission/Delivery Function This section explains the values of various transmission/delivery function set- tings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 122 Appendix Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings. Item Number of path name charac- ters on SMB Number of user name charac- ters on SMB Number of password charac- ters on SMB Number of server name charac- ters on FTP...

  • Page 123: The Network Delivery Function

    The Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Number of subject line charac- ters Number of e-mail address char- acters Number of addresses you can specify at the same time Sendable file size Values of Various Set Items for Transmission/Delivery Function Maximum value...

  • Page 124: Specifications

    Appendix Specifications The following table tells you the specifications of the scanner. Scan method Scan speed Image sensor type Scan type Interface Maximum scan size Basic scanning resolution Selectable scanning resolutions when using the E-mail/Scan to Folder/Network delivery scanner function Selectable scanning resolution when using TWAIN scanner Sendable file formats...

  • Page 125: Index

    INDEX Address book registering e-mail address registering folder path ARDF Attach Subject Auto Document Feeder Auto-run program Bindery Browse Network CD-ROM DeskTopBinder Lite TWAIN driver Check destination Confirmation displays CSV file Custom size Delivering scan files Delivery server Density DeskTopBinder Lite Destination Destination folder Destination List...
  • Page 126 Quick Dial key Registration number Resolution Resolution and scan size Return Receipt Scanner driver Scanner Features Administrator Tools Destination List settings Scan Settings Send Settings Scanner Mode ScanRouter delivery software Scan Size Scan to Folder Screen E-mail Network delivery scanner Scan to Folder Search by Name Search Destination...
  • Page 127 Trademarks ® ® Adobe , PostScript , and Acrobat ® Pentium is a registered trademark of Intel Corporation. ® NetWare is a registered trademark of Novell, inc. ® ® Microsoft , Windows , and Windows NT Other product names used herein are for identification purposes only and might be trade- marks of their respective companies.
  • Page 128 EN USA B288-7663...

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