Do Not Disturb; Accessing Your Voicemail; Using Call Lists - Polycom VVX 300 Basic Phone Manual

Polycom
VVX 300/400
BASIC
PHONE
GUIDE

DO NOT DISTURB

When Do Not Disturb is active, incoming calls will be
rejected rather than ring your phone. Callers will hear a
system-generated message saying that you are temporar-
ily unavailable. If Voicemail is active on your line, calls will
be sent directly to voicemail and not rejected. Press the
DND soft key to activate and press it again to deactivate.

ACCESSING YOUR VOICEMAIL

The flashing Message Waiting indicator, individual Line
beep, and a stutter dial tone (instead of a normal dial tone) all indicate new voice-
mail messages. The easiest way to listen to your messages, is to simply press the
key and follow the prompts. You can also access your voicemail from outside
your office by dialing your personal DID; when the call goes to the Voicemail greet-
ing, press the * followed by your PIN code; then press the #.
TO TRANSFER A VOICEMAIL MESSAGE TO A FELLOW EMPLOYEE AFTER LISTEN-
ING TO THE MESSAGE, PRESS 5. LISTEN FOR THE ADDITIONAL PROMPTS WHICH
WILL INCLUDE THE VARIOUS DELIVERY OPTIONS AVAILABLE.
TIP
THE ENTIRE TEN DIGIT NUMBER OF THE EXTENSION YOU WISH TO TRANSFER TO.

USING CALL LISTS

You can access lists of recent calls by using the up and down arrows
arrow will bring up a list of Placed Calls, the down arrow
Calls, and the left arrow
extract the contact information of the parties in the list to directly dial or to save to
your Contact Directory (see next section).
Press the Home key
Select button . Next, press 2 for Recent Calls. You are now presented with a list
of recent calls made to or from your phone. You can now choose from the following
soft keys:
• Dial – Dials the highlighted number.
• Sort – Sorts the list either by Time or by Name in either ascending or
descending order.
• Type – Filters the list of calls by either Missed, Received or Placed.
• More – Pressing this button brings you to the next set of soft keys.
• Clear – Clears the call list.
• Info – Provides detailed call information.
• More – Pressing this button brings you back to the previous set of soft keys.
CONTACT DIRECTORY & SPEED DIALING
Press the key, then press the right arrow
button. Next, press 1 for the Contact Directory. To add a contact, press the Add soft
key. Enter the information and press the Save soft key.
To edit a contact, go to the Contact Directory as described above. Scroll to the
contact you want to edit. Press the Info soft key. Update the contact information
and then press the Save soft key to save your changes.
IF YOU HAVE UNASSIGNED LINE
CONTACT TO THEM BY HOLDING DOWN THAT KEY AND FILLING IN THE INFORMA-
TIP
TION OF THAT CONTACT IN THE APPROPRIATE FIELDS.
will bring up Received Calls. You can use these lists to
, then press the right arrow
KEYS ON YOUR PHONE, YOU CAN ASSIGN A
indicators, a periodic
NOTE: YOU MUST DIAL
will bring up Missed
twice, and then press the
twice, and then press the Select
POLYCOM VVX 300/400
. The right
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