Do Not Disturb; Contact Directory; Voice Mail; Call Lists - Polycom VVX 450 User Manual

DO NOT DISTURB

Enabling Do Not Disturb (DND) prevents the phone from ringing and sends all incoming calls directly to voicemail. All calls received while DND is enabled will be logged to the Recent Calls
list.
To toggle Do Not Disturb on and off, from Home view, select DND. If the phone is idle, press DND.
By default, the Do Not Disturb feature applies to all lines on the phone. However, your phone may be set up so that you can enable the feature on a per-line basis. To enable or disable Do Not
Disturb for a particular line:
1. From Home view, select DND.
2. From the Line Select screen, use the up and down arrow keys to select the line to enable or disable Do Not Disturb on.
3. From the Do Not Disturb screen, select Enable or Disable.

CONTACT DIRECTORY

Store a large number of contacts in the phone's local Contact Directory. From the local Contact Directory, view contact information, search for contacts and dial contacts. If able to update the
Contact Directory, can also add contacts, update contact information, and delete contacts.
To view the Contact Directory:
From Home view, select Directories and then select Contact
Directory.
To view contact information:
From the Contact Directory, use the up and down arrow keys
To select the contact and press Info. The contact's infor-
mation screen, including the contact's name and phone
number, displays. Additional information—such as a job title,
label, or email address may also display.

VOICE MAIL

When a caller has left a voice message, the telephone will flash the red light at top right of the phone, the status bar will identify the total number of new messages (the count is a total of all
messages on all lines on the phone) and there will be a stutter dial tone.
To listen to voicemail messages:
1. Press the messages button and select Message Center. Or, from Home view, select Messages > Message
Center.
2. If multiple lines are configured on the phone, the Line Select screen displays. Use the up and down arrow keys to
select the line that has the message.
3. From the Messages screen, press Connect and follow the prompts.

CALL LISTS

The phone maintains a Recent Calls list which lists missed, received, and placed calls. Each list can hold up to 100 entries.
To view the Recent Calls list, from Home view, select Directories and select Recent
Calls.
To manage a Call Record:
1. From the Recent Calls list, use the up and down arrow keys to highlight an entry and press
the right arrow key.
2. From the call details screen, options include:
. Press Dial or the right arrow key to call the person.
. Press Save to add the person to the Contact Directory. If the person is already in the
Contact Directory but isn't a Favorite, Add to Favorites displays instead. Press Add to
Favorites to automatically make the person a Favorite.
3. Press Delete to delete the call from the list.
4. Press Edit to edit the phone number before dialing the person.
To search for a contact:
1. From your Contact Directory, press Search.
2. From the Search screen, enter search criteria and press
Search. A list of search results is displayed. Press Back to
display the Contact Directory again.
If a Corporate Directory is available on the phone (entered
by Corporate Administrator), select Corporate Directory.
Then perform a search. The screen displays a list of
contacts, starting with the most successful matches.
To customize the list:
1. From home view, Select Directories and select Recent Calls.
2. Press Type to filter calls for specific lines or types of calls. When filtering calls, can choose to
display only missed, received, or placed calls. Or choose to display all call types (the default).
Can Choose also to display only calls from a certain line.
3. Press Sort to sort the calls. When sorting calls by the time of the call, can order the calls in
ascending (oldest call first) or descending (most recent call first) order. When sorting calls by
call name, can orders calls in ascending (alphabetical) or descending (reverse-alphabetical)
order.
To remove all calls from the list:
1.
2.
To dial a contact:
1. From the Contact Directory, use the up and down arrow keys
to select the contact and press Info.
2. From the contact's information screen, press Dial.
To add a contact:
1. From Home view select Directories and then select Contact
Directory.
2. Press Add.
3. From the Add Contact screen, enter contact information.
Many options such as Personalized Name announcements,
hands free and timesavers, greetings, and group lists are
available with VoiceMail. Please refer to Nextera's VoiceMail
User Guide.
From Home view, select Directories and select Recent Calls
Press Clear. All calls are then deleted from the call list.