Sennheiser WiCOS Instruction Manual
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Sennheiser WiCOS Instruction Manual

Wireless conference system
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Wireless Conference System
WiCOS
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  • Page 1 Wireless Conference System WiCOS Instruction manual...

  • Page 3: Table Of Contents

    Preparing the conference units for transport ... 71 Using the transport case ... 72 Integrating WiCOS into a wired conference system Connecting the access point to the SDC 8200 CU central unit ... 73 Initializing the conference units with the SDC 8200 CU central unit ... 75 Configuring the complete conference system - slave mode operation) ...

  • Page 4: Important Safety Instructions

    Replacement parts When replacement parts are required, be sure the service technician uses replacement parts specified by Sennheiser or those having the same characteristics as the original part. Unauthorized substitutions may result in fire, electric shock, or other hazards.
  • Page 5 • You have the impression (even for a short time only) that you can no longer hear high notes. Safety instructions for the Lithium-Ion battery pack If abused or misused, the WiCOS BA battery pack may leak. In extreme cases, it may even present • a heat hazard, •...
  • Page 6 Important safety instructions Intended use Intended use of the WiCOS wireless conference system includes: • having read this instruction manual, especially the chapter “Important • using the system within the operating conditions and limitations “Improper use” means using the system other than as described in this instruction manual, or under operating conditions which differ from those described herein.

  • Page 7: Wicos - The Wireless Conference System

    • Dynamic frequency management for intermodulation-free operation • 2 usable frequency bands (2.4 GHz and 5 GHz) • Easy integration of the wireless WiCOS system into the wired SDC 8200 • Ideal for both small seminars with only a few participants and large...
  • Page 8 The battery pack-powered conference units are wireless and can be placed as you wish. The access point has an integrated web server for configuring and monitoring the WiCOS conference system. In order to control these functions, a computer with network connection and a web browser is needed.

  • Page 9: The Technology Used

    SDC 8200 system. To use language distribution, you also require SDC 8200 interpreter units. The WiCOS DV and WiCOS CV conference units allow you to select between up to 16 interpretation channels. Setup for integrated operation...

  • Page 10: Available System Components - Scope Of Delivery

    1 WiCOS BA Lithium-Ion battery pack Gooseneck microphone 1 WiCOS MIC gooseneck microphone Charging power supply for 1 WiCOS NT-BA charging power supply for WiCOS BA battery pack battery pack 3 country adapters (EU/UK/US) Access point 1 WiCOS AP access point...

  • Page 11: Overview Of The Components

    • Configuration via web server • Can be integrated in a network You can also integrate the WiCOS conference system into the wired SDC 8200 conference system and interpretation system (see page 73). Overview of the components Overview...

  • Page 12: Wicos Wireless Conference Units

    Overview of the components WiCOS wireless conference units WiCOS D delegate unit Operating element Function/Meaning for contributing to the discussion Sound inlet basket indicates the “speaking right” or a request to speak Signal light ring locks the microphone Coupling ring...
  • Page 13 WiCOS C chairman unit Operating element Function/Meaning for contributing to the discussion Sound inlet basket indicates the “speaking right” or a request to speak Signal light ring locks the microphone Coupling ring for connection of the microphone, with indentation for correct orientation...
  • Page 14 Overview of the components WiCOS DV delegate unit with voting function Operating element Function/Meaning for contributing to the discussion Sound inlet basket indicates the “speaking right” or a request to speak Signal light ring locks the microphone Coupling ring for connection of the microphone, with indentation for correct orientation Microphone socket indicates a request to speak, the “speaking right”...
  • Page 15 Channel selection display E of the WiCOS DV delegate unit The channel selection display Interpretation channel selection Display Voting result Display Voting result The display has an automatic brightness control. Approx. 4 seconds after the last key press, the brightness will be reduced. With each key press, the display will light up with maximum brightness.
  • Page 16 Overview of the components WiCOS CV chairman unit with voting function Operating element Function/Meaning for contributing to the discussion Sound inlet basket indicates the “speaking right” or a request to speak Signal light ring locks the microphone Coupling ring for connection of the microphone, with indentation for correct orientation...
  • Page 17 Multi-function display 7 of the WiCOS CV chairman unit The multi-function display To switch between the operating modes and displays: Voting mode Display “Start/Stop Voting” Start Stop Volume adjustment mode for Display loudspeakers “Volume Control” Volume of the conference units’...
  • Page 18 Overview of the components Channel selection display E of the WiCOS CV delegate unit The channel selection display Interpretation channel selection Display Voting result Display The display has an automatic brightness control. Approx. 4 seconds after the last key press, the brightness will be reduced. With each key press, the display will light up with maximum brightness.
  • Page 19 RF link indicator for connection to the WiCOS BA battery pack Battery pack connection ensure correct insertion of the WiCOS BA battery pack Battery guide rails WiCOS BA Lithium-Ion battery pack Operating element...

  • Page 20: Wicos Ap Access Point

    SDC 8200 conference and interpretation system IN system socket (RJ 45) for connection of additional access points OUT system socket (RJ 45) for connection of the WiCOS NT-AP DC power supply Socket for DC power supply switches the access point on/off On/off switch...

  • Page 21: Overview Of The Web Server

    Overview of the web server Operating element Main navigation Subnavigation Structure of the current category Overview and configuration contents Help on the current category Main navigation “Setup” ”RF Configuration” “Conference Management” “Service” “Encryption” Function/Meaning Tabs of the main navigation level, always visible Second navigation level, depending on the main navigation Different topics and categories of the current configuration page Selection possibilities and/or listing of the current configurations contents...

  • Page 22: Wicos Case Transport Case

    Overview of the components WiCOS CASE transport case Operating element Function/Meaning holds up to 12 gooseneck microphones Microphone holder separates the upper and lower shell of the case for pulling the transport case on its wheels Telescopic handle locks the telescopic handle...

  • Page 23: Putting The Conference System Into Operation

    WiCOS NT-AP DC power supply. Danger due to electric current! If you use an unsuitable power supply, this can cause damage to the access point. Only connect the WiCOS NT-AP DC power supply to the access point. as shown.
  • Page 24 Putting the conference system into operation NT-AP Connecting the access point to a computer/network In order to change the configuration of the access point or to monitor the conference system, you require a computer with network connection (RJ 45) and a web browser. to the socket l.
  • Page 25 Call up the web server (see page 45). Connecting a system cable for integrated operation To integrate the WiCOS conference system into a wired SDC 8200 conference and interpretation system: Connect a system cable (Sennheiser SDC CBL RJ45, see “Accessories and spare parts”...
  • Page 26 Putting the conference system into operation 30 m 30 m The access point can be • mounted to a wall or ceiling or • mounted on a stand or • placed on a flat surface (e.g. table), Mounting the access point to a wall or ceiling Mounting the access point on a stand...

  • Page 27: Putting The Conference Units Into Operation

    Placing the access point on CAUTION! a flat surface Place the access point on a flat, horizontal surface. Aligning the antennas Align the 3 antennas vertically. Switch the access point on (see page 29). Putting the conference units into operation Connecting the microphone Connect the gooseneck microphone to the microphone socket that the protrusion engages with the indentation.
  • Page 28 C CV D DV remaining operating time. Charging the battery pack The WiCOS BA Lithium-Ion battery pack is pre-charged upon delivery, i.e. you can immediately use the conference unit without having to charge the battery pack first. There are two ways to charge the battery pack, both using the WiCOS NT-BA charging power supply: •...
  • Page 29 Danger due to electric current! If you use an unsuitable charging power supply, this can cause damage to the battery pack. Only use the WiCOS NT-BA charging power supply to charge the WiCOS BA battery pack. Slide the supplied country adapter Plug the charging power supply into a wall socket.
  • Page 30 Putting the conference system into operation Setting up the conference units 30 m 30 m Slide the battery pack into the battery guide rails unit. The battery release clip locks into place. Switch the conference unit on (see page 31). remove the battery pack from the conference unit: Press the battery release clip...

  • Page 31: Switching The Components On/Off

    Switching the components on/off To switch the WiCOS conference system on, proceed as follows: 1. Switch the access point on (see next chapter). 2. Switch the conference units on (see page 31). The connection is automatically established. The conference system loads the last configuration used (see next chapters).
  • Page 32 Switching the components on/off To switch the access point off: NT-AP Configuration Function/Meaning Max. number of To set the max. number of simultaneously active simultaneously active microphones microphones in a discussion Conference mode To set the conference mode Loudspeaker volume To set the volume of the conference units’...

  • Page 33: Switching A Conference Unit On/Off

    : blue When the connection is established, the multi-function display the channel selection display of the WiCOS DV and WiCOS CV conference units switch on. If there are several access points within the transmission range, intermodulation can occur. In this case, use the dynamic frequency management (see page 53) and initialize the desired conference units on the access point (see page 76).
  • Page 34 Switching the components on/off To manually switch a conference unit off: C CV D DV To automatically switch all conference units off: power supply: NT-BA C CV D DV Configuration Function/Meaning Setting the To initialize the conference units on initialization mode of the access point the conference units Encryption mode...

  • Page 35: Running A Conference

    (see page 44). Operating a delegate unit The WiCOS D and WiCOS DV delegate units feature two headphone outputs and can therefore be used by one or two participants. Taking the floor/Making a request to speak Depending on the conference mode set (see page 58), you can •...
  • Page 36 To switch off the microphone when you have finished speaking or to cancel a request to speak: C CV D DV Participating in a voting session (WiCOS CV and WiCOS DV only) You can participate in voting sessions which have to be started by the chairman (see page 38).
  • Page 37 (where applies) via headphones (see next section). C CV D DV Listening to simultaneous interpretation (WiCOS CV and WiCOS DV only) In order for you to be able to listen to a simultaneous interpretation of the floor channel via headphones, the conference system has to be connected to an interpretation system (see page 73).

  • Page 38: Operating A Chairman Unit

    If you switch the conference units off and on again (see page 31), the headphone volume is reset to a medium level. With the WiCOS CV and WiCOS C conference units, the adjusted volume is common for both headphone sockets J.
  • Page 39 To assign the “speaking right” to the next participant from the request-to- speak list using the WiCOS C and WiCOS CV chairman units: C CV D DV Ending a discussion Using the cancel function, the chairman can end a discussion at any time.
  • Page 40 To take the floor while keeping the priority key pressed: To cancel the muting of the conference units: Starting a voting session With the WiCOS C and WiCOS CV chairman unit with voting function, you can start, pause and stop a voting session. Keep the priority key pressed for as long as you want to mute the conference units (push-to-mute function).
  • Page 41 You can also switch between the operating modes using the web server (see page 65). Press the selection key B 9. With the WiCOS DV and WiCOS CV conference units, the LEDs next to the keys B, light up. The participants can cast their vote (see page 34).
  • Page 42 Running a conference D DV D DV D DV D DV cancel the voting session: Press the selection key A 8. The voting session is stopped. The LEDs next to the keys B, go off. The voting result is shown on the channel selection displays of the conference units.
  • Page 43 CV D DV Setting the volume of the conference units’ loudspeakers With the WiCOS CV or WiCOS C chairman units, you can set the loudspeaker volume of all conference units. If you are using the D DV...
  • Page 44 CV D DV Activating the media control mode In the future, the WiCOS C and WiCOS CV chairman units will allow you to transmit commands to a media control system, for example in order to trigger circuits via a home controller. The corresponding commands can be programmed via the web server of the access point.
  • Page 45 CV D DV Press the selection key A or the selection key B via a home controller. Depending on the setting, pressing key or a stop signal. As long as you keep the key next to the key lights up. Running a conference to trigger circuits transmits a start signal...

  • Page 46: Configuring The Conference System

    Configuring the conference system Configuring the conference system Loading the factory default settings – “Reset“ To reset the access point and the conference units to the factory default settings: If you change the factory default settings via the web server, the last settings used are loaded on a restart of the conference system.

  • Page 47: Calling Up The Web Server Of The Access Point

    Conference mode Loudspeaker volume Number of interpretation channels Operating mode of the chairman units WiCOS C and WiCOS CV Operating mode of the access point Initialization mode of the conference units Encryption mode Calling up the web server of the access point In order to be able to call up the web server of the access point, you require a computer with network connection (RJ 45) and a web browser.
  • Page 48 Configuring the conference system Microsoft Windows XP If you are using operating system static IP address (see also the instruction manual of the operating system): Microsoft Windows XP, proceed as follows in order to set a Click “Start” and select “Control Panel”. The “Control Panel”...
  • Page 49 Apple MacOS X operating system If you are using IP address (see also the instruction manual of the operating system): Apple MacOS X, proceed as follows in order to set a static Click the “Apple” icon and select “System Preferences”. The “System Preferences”...
  • Page 50 Configuring the conference system Accessing the access point (overview screen) If you have not assigned a password: If you have assigned a password (see page 52): Make sure the network communication between access point and computer is not blocked by a proxy server and/or a firewall. Switch the access point on (see page 29).

  • Page 51: Adjusting The Basic Settings - "Setup

    Adjusting the basic settings – “Setup“ Overview screen – “Summary“ The overview screen provides information on the system settings (“System e.g. for servicing purposes. Setting “System Name“ “IP Address“ “Subnet Mask“ “Address Mode“ “Base MAC Address“ “Serial Number“ “Model Name“ “Hardware Version“...
  • Page 52 Configuring the conference system There are two ways to integrate the access point into the network and to use the web server. You can • integrate the access point into a network with static IP addresses or • integrate the access point into a network with DHCP. To set an unique To use a To use a...
  • Page 53 Press the Enter key. The web server appears in the browser window. If you have forgotten the new IP address, you can reset the access point to the factory default settings in order to be able to access the web server (see page 44). Attention: If the access point is reset, any custom settings will be lost! If you want to integrate the access point into a managed network...
  • Page 54 Configuring the conference system Setting the password protection – “Admin“ You can protect the access point against unauthorized access and changes to the system by setting a password. The factory default password is “123”. Click “Save settings”. The settings are saved. The selected country is displayed in the “Selected Country Region”...

  • Page 55: Adjusting The Rf Settings - "Rf Configuration

    Adjusting the RF settings – “RF Setting the RF signal strength – “General“ The RF signal strength of the conference system can be set in two different ways: • automatic setting of the RF signal strength (recommended) • manual setting of the RF signal strength In the main navigation, click “RF Configuration”.
  • Page 56 Configuring the conference system • automatic frequency selection • manual frequency selection The WiCOS conference system is factory preset to dynamic frequency management. This function automatically detects occupied frequency bands and switches to an unused frequency band, thus allowing for...
  • Page 57 Click “Save settings”. The setting is saved. The conference system automatically selects the frequencies and switches to alternate frequencies if intermodulation occurs. manually set a frequency range: CAUTION! Danger of intermodulation! If the automatic frequency management is deactivated, the radio signals of the conference system and the radio signals of other devices can be subject to intermodulation.
  • Page 58 Configuring the conference system Monitoring the frequency ranges – “Quality“ The frequency range monitoring function displays occupied and unused frequency bands. In the main navigation, click “RF Configuration”. “General RF settings” overview screen appears. Select the overview screen of the desired frequency range: –...

  • Page 59: Adjusting The Conference Settings - "Conference Management

    Adjusting the conference settings – “Conference Management“ If you have integrated the WiCOS conference system into the wired SDC 8200 conference and interpretation system, the conference settings can be configured via the central unit of the wired system (see page 73 and the instruction manual of the SDC 8200 conference and interpretation system).
  • Page 60 Configuring the conference system Setting the conference mode The WiCOS conference system offers different conference modes, allowing you to tailor a conference to your needs. Conference mode Speaker limit “With request“ 1 to 8 “With request no clear“ In the “Maximum number of active...
  • Page 61 By pressing the microphone Conference mode Speaker limit ... you can take the floor immediately – provided that the speaker limit has not yet “Direct access“ 1 to 8 (factory been reached. default setting: (factory default If the speaker limit has been setting) reached, you have to wait until one of the current speakers has...
  • Page 62 The setting is saved. The loudspeaker volume is set to the selected level. The volume of the conference units’ loudspeakers can also be set via the WiCOS CV or WiCOS C chairman unit (see page 41). In the main navigation, click “Conference “General Conference...
  • Page 63 Operating mode of the access point Stand-alone operation Integrated operation (slave mode operation) The WiCOS conference system is integrated into a wired conference and interpretation system and operates in slave mode (see page 73 and the instruction manual of the SDC 8200 or TCS 5500 system).
  • Page 64 Configuring the conference system Monitoring initialized conference units – “Unit monitoring“ The following information on the initialized conference units is displayed: The information on the conference units is not automatically refreshed. To refresh the information: To clearly identify the conference units initialized with the system: In the main navigation, click “Conference monitoring”.
  • Page 65 There are two ways to initialize the conference units with the access point: • automatic initialization – “Open access“ • manual initialization – “Manual” (recommended when operating several WiCOS conference systems simultaneously and/or conference systems with encryption) In the main navigation, click “Conference “Init units”...
  • Page 66 Configuring the conference system C CV D DV C CV D DV manually initialize certain conference units with the access point: Switch on all conference units that you want to use in your conference system (see page 31). In the “Init Control”...
  • Page 67 With the WiCOS CV chairman unit, the multi-function display displays the operating mode set. With the WiCOS CV chairman unit, you can also set the operating modes directly on the device (see page 15). Configuring the conference system Management”...

  • Page 68: Additional Functions - "Service

    Configuring the conference system Additional functions – “Service“ Logging function The access point logs various operating procedures. This function is primarily used as a diagnostic aid for troubleshooting. In the main navigation, click “Service”. The “Logging” overview screen appears. start the logging: Click “Start”.

  • Page 69: Eavesdropping Protection And Encryption - "Encryption

    For information on firmware updates for your WiCOS conference system, contact your Sennheiser partner or visit the download area of our website at www.sennheiser.com. There you will also find detailed service information on how to update the firmware.
  • Page 70 “Use default The setting is saved. The system encrypts all radio signals with the default encryption key. All components of the WiCOS series can communicate with each other using this encryption key. If you select the default encryption WiCOS conference units without restrictions.
  • Page 71 “default key” box, select the The setting is saved. The system encrypts all radio signals with the default encryption key. The access point can now use all WiCOS conference units again. Automatic encryption and individual encryption both have an identical encryption algorithm. The custom key allows you to adapt the conference system to your requirements and protect it against unauthorized access.

  • Page 72: Transporting The Conference System

    Transporting the conference system Transporting the conference system One of the advantages of the WiCOS wireless conference system is that it is easy to set up and dismantle again. This makes the conference system mobile and ensures flexibility of use.

  • Page 73: Preparing The Conference Units For Transport

    Preparing the conference units for transport C CV D DV If necessary, unplug the charging power supply from the wall socket Unplug the connector from the socket for charging power supply. If necessary, disconnect any headphones connected to the conference unit.

  • Page 74: Using The Transport Case

    Transporting the conference system Using the transport case For transporting the conference system, we recommend WiCOS CASE, an optionally available transport case on wheels. This case has padded compartments for an access point, 12 conference units and the microphones. It also allows you to pack and transport the power supply units and other accessories safely.

  • Page 75: Integrating Wicos Into A Wired Conference System

    • the wired SDC 8200 conference and interpretation system is easy to • the WiCOS conference units are fully compatible with the SDC 8200 CU- • all conference modes and voting functions can be used (“yes”, “no” • language distribution with up to 16 interpretation channels In addition, you can integrate the WiCOS wireless conference system into the wired Televic TCS 5500 conference and interpretation system.
  • Page 76 SDC 8200 conference and interpretation system. You require system cables for slave mode operation of the WiCOS system. The system cables are available in lengths of 2 m, 3 m, 5 m, 10 m, 20 m and 50 m (see “Accessories and spare parts”...

  • Page 77: Initializing The Conference Units With The Sdc 8200 Cu Central Unit

    Integrating WiCOS into a wired conference system Interconnecting several access points Several interconnected access points are used: • to operate small wireless conference systems in stand-alone operation in several rooms in parallel and to interconnect these systems for slave mode operation if required and •...
  • Page 78 Integrating WiCOS into a wired conference system Initialise Units Automatic Init Automatic Init Please wait Automatic Init Press ENTER to Save Initialisation Manually initializing all conference consoles with the central unit If it is important that the conference units are assigned microphone numbers in a certain order or if you only want to use certain wireless conference units, we recommend choosing the manual initialization.

  • Page 79: Configuring The Complete Conference System - Slave Mode Operation)

    • As a result of the different speaker limits of the central unit and the All other configurations can be changed, but in slave mode operation the changes do not affect conferencing. Integrating WiCOS into a wired conference system ç Full Init Choose with the jog wheel “...

  • Page 80: Using Stand-Alone Operation In Parallel With Slave Mode Operation

    33 and page 36. Carrying out voting sessions In order to start a voting session, you require the WiCOS CV or SDC 8200 CV chairman unit (see page 38 and the instruction manual of the SDC 8200 conference and interpretation system).

  • Page 81: Using The Interpretation System

    SDC 8200 SYS-M and SDC 8200 SYS PC control software. Using the interpretation system In order to be able to offer interpretations using the WiCOS system, you require the following components: • SDC 8200 conference and interpretation system with SDC 8200 CU-M or SDC 8200 CU central unit •...
  • Page 82 Listening to the interpretation channels For how to listen to interpretations using the WiCOS CV and WiCOS DV conference units, refer to page 35. SDC 8200 ID...

  • Page 83: Cleaning The Conference System

    Cleaning the conference system CAUTION! Liquids can damage the electronics of the devices! Liquids entering the housing of the devices can cause a short-circuit and damage the electronics. Keep all liquids away from the devices. Do not use any solvents or cleansing agents. Only use a slightly damp cloth to clean the devices from time to time.

  • Page 84: If A Problem Occurs

    If a problem occurs that is not listed in the above table or if the problem cannot be solved with the proposed solutions, please contact your local Sennheiser partner for assistance. To find a Sennheiser partner in your country, search at www.sennheiser.com under “Service & Support”. Possible solution Use the WiCOS NT-AP DC power supply for powering the access point.

  • Page 85: Accessories And Spare Parts

    502897 WiCOS NT AP DC power supply for access point 502885 WiCOS NT BA Charging power supply for WiCOS BA battery pack Transport case 502071 WiCOS CASE Transport case (with wheels) for one conference system with up to 12 conference units and...

  • Page 86: Specifications

    Frequency response Frequency ranges Signal-to-noise ratio Supply voltage Power consumption Operating temperature Dimensions Weight Color WiCOS D/WiCOS C/WiCOS DV/WiCOS CV conference units Audio quality Headphone socket Output power at headphone output Power consumption Operating time Operating temperature Dimensions Weight (incl. battery pack)

  • Page 87: Specifications

    Certifications (WiCOS AP, WiCOS D, C, DV, CV, WiCOS BA) In compliance with Europe: Radio Safety USA (WiCOS BA only): Meets the requirements of the UL 1642 safety standard. The devices can be operated license-free in most countries of the European Union. Approved by Canada: Industry Canada RSS 210...

  • Page 88: Manufacturer Declarations

    Manufacturer Declarations Manufacturer Declarations Warranty Sennheiser electronic GmbH & Co. KG gives a warranty of 24 months on this product. For the current warranty conditions, please visit our web site at www.sennheiser.com or contact your Sennheiser partner. CE Declaration of Conformity...
  • Page 89 Before putting the device into operation, please observe the respective country-specific regulations! USA (WiCOS BA only): Meets the requirements of the UL 1642 safety standard. The devices can be operated license-free in most countries of the European Union. For more information, please contact your local regulatory authority for radio and telecommunications or your Sennheiser partner.

  • Page 90: Index

    28 switching off all conference units automatically 32 switching off manually 32 switching on 31 WiCOS C 9, 11 WiCOS CV 9, 14 WiCOS D 9, 10 WiCOS DV 9, 12 ending a discussion 37 setting the frequencies 53...
  • Page 91 40 ending a voting session 40 participating in a voting session 34 starting a voting session 38 Web server 19, 45 WiCOS BA 17 WiCOS CASE 20 Wired conference system 73 With request 58 With request no clear 58...
  • Page 92 Sennheiser electronic GmbH & Co. KG Printed in Germany Am Labor 1, 30900 Wedemark, Germany Publ. 04/09 www.sennheiser.com 532843/A01...

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