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Inbox and Outbox Management
Inbox Management
All received documents, including voice messages, faxes, and data files, are stored
in the Inbox.
When a document is received, PhoneTools notifies you by displaying a Document(s)
received warning (and emits a beep when this option is selected in the Notifications
dialog box, which can be accessed by clicking the Notifications button in the Com-
munications tab of the General Configuration dialog box.) Notifications are re-
moved when the document or message is played, viewed or printed.
A double-click on a received document displays the document if it is a fax or a data
file. If it is a voice message, then a double-click displays the Voice Player dialog box
and plays the message.
The Inbox can contain up to 1024 documents, which are not limited in size. You
should delete unnecessary documents and files. You can store copies of faxes by
either printing them or by saving them to disk in another directory. Voice messages
can also be saved to disk.
Saves selected documents in
another format.
Displays or
prints the
document.
Click the
heading buttons
to sort the list.
The type and status of a
document are indicated by
icons:
Displays the Send Fax dialog box for
retransmission of the selected document.
Changes the status of the
selected documents.
Deletes the selected documents.
HQ (fine) fax
Viewed
Standard fax
Printed
Data file
Re-sent
Voice message
Played
7 PhoneTools
Displays the
file name.
Displays a
reduced view of
the selected fax.
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