Encrypting Pdf Files - Oki MB770dn User Manual

Encrypting PDF Files

With "Scan to File", "Scan to E-mail" or "Scan to USB", you can
encrypt PDF files when you select [PDF] for the file format by
following the procedure below.
Encrypting PDF files
1
On the SCAN menu, press [FILE], [E-MAIL]
or [USB] for the desired scan function.
For help, see the following sections:
 Basic Guide
2
Select [PDF] for the file format and then
[ON] for the security setting.
The PDF SECURITY SETTINGS screen appears.
Memo
• If the forced encryption setting is enabled, [ON] is
always selected for the security setting. To learn more
about the forced encryption setting, refer to the
"Setting Items/Printing" ( P.211).
3
Key in or select the following items, and
then press [OK].
• [USER PASSWORD]
Press this button to set a password for the encrypted PDF
file(s). The password is asked for when you open the file.
• [MASTER PASSWORD]
Press this button to set a password for changing the
encryption level and authority settings.
Memo
• The user password and the master password are not
set at the factory shipment. If the master password is to
be set, ask your network administrator.
• Pressing each button displays an on-screen keyboard.
Enter a password using the keyboard and digital keys,
and then press [OK] to set the entry.
• Passwords can consist of between 1 and 20 one-byte
characters, including "#" and "*."
• You cannot set the same password for the user and
master passwords.
Note
• Depending on the Security Setting by the
Administrator, the user and master passwords can be
changed. If you are unauthorized to change the master
password, you cannot change the encryption level or
authorization settings described below. To reset these
passwords, ask your network administrator.
• Encryption Level
[128bit AES] — Press this button to set to an encryption
level compatible with Acrobat 7.0 (PDF Version 1.6).
[128bit RC4] — Press this button to set to an encryption
level compatible with Acrobat 5.0 (PDF Version 1.4).
[40bit RC4] — Press this button to set to an encryption
level compatible with Acrobat 3.0 (PDF Version 1.1).
Note
• When [128bit AES] is selected, the created PDF files
cannot be printed using USB Direct Printing. In this
case, print these files from a client computer.
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USEFUL FUNCTIONS
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