Transmitting Journal By E-Mail - Ricoh SP 5200S Operating Instructions Manual

4. Changing/Confirming Communication Information
--: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this
does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer
to this machine are shown.
E: A communication error occurred.
D: Power was disconnected during communication. Not all fax documents were transmitted.
10. User name
Shows the sender's name.
11. File number
Shows file management numbers.
• For Mail to Print reception, "P.1" is always printed in the number of pages column and "S", which
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indicates the Standard resolution, is always printed in the communication mode column regardless
of the actual page/resolution.
• The information displayed under "Other end" can be either the fax number or name registered in
the machine's own address book, or the fax number or name registered by the other end,
depending on which you prioritize. For details about prioritizing items of journal information,
contact your service representative.

Transmitting Journal by E-mail

Use this function to send the Journal to the administrator's e-mail address.
The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the
e-mail.
• To transmit the Journal by e-mail, it is necessary to make settings with User Parameter (switch 21,
bit 4) in the Facsimile Features menu. See "Parameter Settings".
• This machine does not store sent CSV files. It is recommended that you double-check the e-mail
address of an administrator before the Journal is transmitted. If the e-mail address of the
administrator is not correct, your important Journal may be lost. Sent CSV files are not left on the
fax machine.
• If the administrator's address is wrong, you may not be able to acquire the Journal.
• If the Journal fails to be transmitted in e-mail format, the Journal is printed out.
• The name of an attached CSV file is "JOURNAL year, month, date, hours, minutes". For example,
the file name transmitted in 14:40 on 20th, December, 2007 is "JOURNAL200712201440.csv".
• The subject of a Journal sent by e-mail begins with "Journal".
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