Ricoh SP 5200S Initial Manual
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Ricoh SP 5200S Initial Manual

Ricoh initial guide for scanner and fax
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in "Manuals and Safety Information for This Machine" before using the machine.
Initial Guide for Scanner and Fax
1
Using the Scanner Function
2
Using the Fax Function
3
Appendix

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Summary of Contents for Ricoh SP 5200S

  • Page 1 Initial Guide for Scanner and Fax Using the Scanner Function Using the Fax Function Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "Manuals and Safety Information for This Machine"...

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual..........................3 Symbols................................3 Model-Specific Information..........................4 1. Using the Scanner Function Guide to the Scanner Function..........................5 Sending Scanned Files via E-mail.........................5 Sending Scanned Files to a Computer's Shared Folder................6 Sending Scanned Files to an FTP Server......................6 Sending Scanned Files to a Removable Memory Device................7 Scanning from a Computer Using a Network TWAIN Scanner..............7 Preparation for Sending Scanned Files via a Network...................9...
  • Page 4 Setting the Date and Time (mainly North America).............34 Selecting the Reception Mode........................35 Registering a Fax Destination in the Address Book...................36 Basic Operation for Sending a Fax........................38 Basic Operation for Receiving a Fax......................39 Manual Reception............................39 Auto Reception.............................39 3. Appendix Preventing Transmission to the Wrong Destination..................41 Changing Defaults............................42 Trademarks...............................43...

  • Page 5: How To Read This Manual

    How to Read This Manual This manual explains how to set up the Scanner and Facsimile functions and use their basic features. Details about these functions that are not included in this manual are provided in Scanner Reference Facsimile Reference , and Network and System Settings Reference Symbols This manual uses the following symbols:...

  • Page 6: Model-Specific Information

    Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CFE052 The following information is region-specific.

  • Page 7: Using The Scanner Function

    1. Using the Scanner Function This chapter describes the scanner function. Guide to the Scanner Function There are two scanning methods: scanning using the control panel and scanning from the computer. Scanning using the control panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to the shared folder of a computer on a network or an FTP server (Scan to Folder), or to a removable memory device.

  • Page 8: Sending Scanned Files To A Computer's Shared Folder

    1. Using the Scanner Function • p.9 "Preparation for Sending Scanned Files via a Network" Sending Scanned Files to a Computer's Shared Folder You can send scanned files to the shared folder of a computer on a network using the control panel. Machine Machine TCP/IP...

  • Page 9: Sending Scanned Files To A Removable Memory Device

    Guide to the Scanner Function See “Preparation for Sending Scanned Files via a Network”. • p.9 "Preparation for Sending Scanned Files via a Network" Sending Scanned Files to a Removable Memory Device You can send and store scanned files on a removable memory device using the control panel. Machine Machine CFP005...
  • Page 10 1. Using the Scanner Function Preparation for scanning from a computer • Check that the network cable is connected to the machine • Configure the network settings in [System Settings] • Install the TWAIN driver on a client computer • Install a TWAIN-compliant application on the same client computer For details about the network TWAIN scanner function, see “Scanning Originals with the Network TWAIN Scanner”, Scanner Reference...

  • Page 11: Preparation For Sending Scanned Files Via A Network

    Preparation for Sending Scanned Files via a Network Preparation for Sending Scanned Files via a Network This section describes how to configure the machine to send scanned files via a network. Check that the network cable is properly connected to the machine. The network settings described here are for connecting the machine to an IPv4 network using an Ethernet cable.

  • Page 12: Configuring The Ipv4 Settings

    1. Using the Scanner Function The DNS server's IPv4 address or server name If you are not sure about this information, consult your network administrator. For details about how to do the above procedures, see the following: • For procedure (1), see “Configuring the IPv4 Settings”. •...
  • Page 13 Preparation for Sending Scanned Files via a Network Press [System Settings]. Press [Interface Settings]. Press [Machine IPv4 Address]. Make sure that [Auto-Obtain (DHCP)] is selected. If [Auto-Obtain (DHCP)] is not selected, press [Auto-Obtain (DHCP)]. Press [OK]. Press [Effective Protocol]. Make sure that “IPv4” is set to [Active]. If [Active] is not selected, press [Active].

  • Page 14: Configuring The Smtp Settings

    1. Using the Scanner Function Make sure that “IPv4” is set to [Active]. If [Active] is not selected, press [Active]. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Configuring the SMTP Settings This section describes how to configure the SMTP settings. The host name must be specified if DNS is being used.

  • Page 15: Configuring The Necessary Settings In [Scanner Features]

    Preparation for Sending Scanned Files via a Network Press [Change] for “DNS Server 1”. Enter the DHCP server's IPv4 address using the number keys, and then press [ ]. To move between sections, press [ ] or [ ]. Press [Connection Test] to check the path is set correctly. Press [Exit].
  • Page 16 1. Using the Scanner Function List of required information The following is a list of computer information that you need to check. This information will be required when you register a destination folder path in the Address Book. Confirm the following information while doing the procedures in “Confirming computer information” and “Creating a shared folder on a computer”.
  • Page 17 Preparation for Sending Scanned Files via a Network Confirm the domain/workgroup name and user name (item (B) in the list of required information). The domain/workgroup name is displayed under [USERDNSDOMAIN] and [USERDOMAIN]. The user name is displayed under [USERNAME]. Confirm the login password (item (C) in the list of required information). •...

  • Page 18: Registering A Destination In The Address Book

    1. Using the Scanner Function In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. Configure the access permissions for each group and user. Click [OK].
  • Page 19 Preparation for Sending Scanned Files via a Network Press the key for the classification you want to use under “Select Title”. Press [E-mail]. Press [Change]. Enter the e-mail address. Press [OK]. Check that [E-mail / Internet Fax Destination] is selected. Press [OK].
  • Page 20 1. Using the Scanner Function Press [Change] under “Name”. Enter the name, and then press [OK]. If necessary, press [Change] under “Key Display”, and then enter the name of the key to which the destination is assigned. Press the key for the classification you want to use under “Select Title”. Press [Auth.
  • Page 21 Preparation for Sending Scanned Files via a Network Specify the name of the destination computer and the name of the shared folder. • To specify the path manually Press [Change] and enter the path where the folder is located. For example: if the name of the destination computer is “User”...
  • Page 22 1. Using the Scanner Function Check that [Program / Change] is selected. Press [New Program]. Press [Change] under “Name”. Enter the name, and then press [OK]. If necessary, press [Change] under “Key Display”, and then enter the name of the key to which the destination is assigned.
  • Page 23 Preparation for Sending Scanned Files via a Network Press [Exit]. Press [Auth. Info]. Press [ Next]. Press [Specify Other Auth. Info] on the right side of “Folder Authentication”. Press [Change] under “Login User Name”. Enter the login user name, and then press [OK]. Press [Change] under “Login Password”.

  • Page 24: Basic Operation For Scanning Using The Control Panel

    1. Using the Scanner Function Basic Operation for Scanning Using the Control Panel Basic Operation for Sending Scanned Files via E-mail The section describes how to use Scan to E-mail to send a scanned file to a destination selected from the Address Book.

  • Page 25: Basic Operation For Sending Scanned Files To A Computer's Shared Folder Or Ftp Server

    Basic Operation for Scanning Using the Control Panel You can specify multiple destinations. Specify the e-mail sender. Press [Sender Name], select the sender from the sender list, and then press [OK]. Specify the following e-mail settings as necessary. • Text: specify the e-mail message. •...
  • Page 26 1. Using the Scanner Function Press the Destination key registered with the desired destination. You can specify multiple destinations. Press the [Start] key.

  • Page 27: Using The Fax Function

    2. Using the Fax Function This chapter describes the fax function. Guide to the Fax Function • For details about functions not described in this manual, see Facsimile Reference Using the Machine as a Fax Machine You can use the machine as a fax machine. Machine Machine PSTN...

  • Page 28: Sending Faxes Over The Internet (Internet Fax)

    2. Using the Fax Function Machine Machine PSTN CFP008 See “Preparation for Faxing”. • p.28 "Preparation for Faxing" Sending Faxes over the Internet (Internet Fax) You can send a fax over the Internet. The machine converts scanned document images to e-mail format and transmits the data over the Internet.
  • Page 29 Guide to the Fax Function • This function is supported by Windows XP/Vista/7 and Windows Server 2003/2003 R2/2008/2008 R2. Mac OS X does not support this function. TCP/IP, USB Machine Machine PSTN CFP010 For details about the LAN-Fax function, see “Fax via Computer”, Facsimile Reference...

  • Page 30: Preparation For Faxing

    2. Using the Fax Function Preparation for Faxing This section describes how to configure the machine to use it as a fax machine and to use the machine with an external telephone. The following is a list of procedures that you need to do: Using the machine as a Using the machine with an Procedure...

  • Page 31: Confirming The Required Information

    Preparation for Faxing • p.31 "Configuring the Telephone Line Type" • p.32 "Registering Fax Information" • (mainly Europe and Asia) p.33 "Setting the Date and Time (mainly Europe and Asia)" • (mainly North America) p.34 "Setting the Date and Time (mainly North America)"...

  • Page 32: Connecting The Machine To A Telephone Line And Telephone

    2. Using the Fax Function When a telephone call comes in, the machine automatically receives it as a fax document. • Manual reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode.

  • Page 33: Specifying The Country Code

    Preparation for Faxing Connect a telephone line cord to the G3 interface unit connector (LINE). CFL017 If using an external telephone, connect the telephone to the external telephone connector (TEL). CFL018 Specifying the Country Code This section explains how to specify the country code. Press the [User Tools/Counter] key.

  • Page 34: Registering Fax Information

    2. Using the Fax Function Select the line type according to your telephone line service (item (a) in the list of required information). Press the [User Tools/Counter] key. Press [Facsimile Features]. Press [Initial Settings]. Press [Select Dial / Push Phone]. Press [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then press [OK].

  • Page 35: Setting The Date And Time (Mainly Europe And Asia)

    Preparation for Faxing To register an Own Fax Number, press the [Own Fax Number] tab, and then specify the fax number. Select the line type to program, enter your facsimile's number using the number keys, and then press [OK]. To enter a sign or a space, press [ ] or [Space].

  • Page 36: Setting The Date And Time (Mainly North America)

    2. Using the Fax Function Enter the day, month, and year for the machine's internal clock using the number keys, and then press [ ]. To change between day, month, and year, press [ ] or [ ]. Press [Set Time]. Enter the hour, minute, and second using the number keys, and then press [ ].

  • Page 37: Selecting The Reception Mode

    Preparation for Faxing Press the [User Tools/Counter] key. Press [System Settings]. Press [Timer Settings]. Press [Set Date]. Enter the month, day, and year for the machine's internal clock using the number keys, and then press [ ]. To change between month, day, and year, press [ ] or [ ]. Press [Set Time].

  • Page 38: Registering A Fax Destination In The Address Book

    2. Using the Fax Function Select the method for receiving faxes according to how you use the machine (item (b) in the list of required information). Press the [User Tools/Counter] key. Press [Facsimile Features]. Press [Reception Settings]. Press [Switch Reception Mode]. Press [Manual Reception] or [Auto Reception] to select the reception mode, and then press [OK].
  • Page 39 Preparation for Faxing Press [Change] under “Fax Destination”. Enter the fax number using the number keys, and then press [OK]. Specify the following functions for each destination, as necessary: • Adv. Features: program SUB/SID/SEP/PWD Codes. • International TX Mode: set whether or not to use International TX Mode. •...

  • Page 40: Basic Operation For Sending A Fax

    2. Using the Fax Function Basic Operation for Sending a Fax This section describes how to send a fax to a destination selected from the Address Book. • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in the memory are deleted.

  • Page 41: Basic Operation For Receiving A Fax

    Basic Operation for Receiving a Fax Basic Operation for Receiving a Fax This section describes how to receive a fax. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode.
  • Page 42 2. Using the Fax Function...

  • Page 43: Appendix

    3. Appendix This appendix explains other useful features for the scanner and facsimile functions. Preventing Transmission to the Wrong Destination If you want to prevent documents being sent to the wrong destination, you can configure the machine to prompt users twice for the destination, or to display the entered destination prior to transmission. Re-entering a fax number to confirm destination If this function is enabled, you need to enter the fax number twice to confirm the destination is correct.

  • Page 44: Changing Defaults

    3. Appendix Changing Defaults Function priority When the operation switch is turned on or when the System Reset is done automatically, the copier screen is shown. This is a factory default. You can change this initial setting so that the scanner, facsimile, or another function screen appears first instead of the copier screen.

  • Page 45: Trademarks

    Trademarks Trademarks ® ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Mac OS is a trademark of Apple Inc., registered in the U.S. and other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 46 MEMO M052-7004...
  • Page 47 © 2011...
  • Page 48 M052-7004...

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