Page 1: Operation Guide
PRINT COPY SCAN OPERATION GUIDE ECOSYS M3040dn ECOSYS M3540dn...
Page 2 > Preface Preface Thank you for purchasing the ECOSYS M3040dn/ECOSYS M3540dn. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Page 3: Table Of Contents
Contents Preface ............................. i Overview ..........................vii Machine Features ........................ viii Guides Provided with the Machine ..................xii About the Operation Guide (this Guide) ................xiii Structure of the guide ....................xiii Conventions Used in This Guide................. xiv Menu Map ..........................xvii Legal and Safety Information ..............
Page 4 Sending Documents to a PC ................... 2-35 Strengthening the Security ..................2-35 Command Center RX ...................... 2-37 Accessing Command Center RX ................2-38 Changing Security Settings ..................2-40 Changing Device Information .................. 2-42 E-mail Settings ......................2-44 Registering Destinations ..................2-48 Creating a New Custom Box ...................
Page 5 Overwriting Program ....................5-7 Deleting Program ...................... 5-8 Select Key Settings ......................5-9 Copying ..........................5-10 Basic Operation ....................... 5-10 Canceling Jobs ......................5-12 Sending ..........................5-13 Basic Operation ....................... 5-14 Specifying Destination ..................... 5-16 Checking and Editing Destinations ................. 5-21 Confirmation Screen of Destinations ...............
Page 6 File Format ......................6-22 File Separation ......................6-24 Scan Resolution ...................... 6-25 Subject/Body ......................6-25 FTP Encrypted TX ....................6-25 Del. after Print (Delete after Printed) ............... 6-26 Storing Size ......................6-26 Encrypted PDF ......................6-26 JPEG/TIFF Print ...................... 6-27 XPS Fit to Page .......................
Page 7 Setting an Account ......................9-25 Adding an Account ....................9-25 Restricting the Use of the Machine ................. 9-27 Editing an Account ....................9-28 Deleting an Account ....................9-29 Job Accounting for Printing ..................9-30 Job Accounting for Scan Using TWAIN ..............9-31 Job Accounting for Scan Using WIA ...............
Page 8: Overview
> Overview Overview This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax function.
Page 9: Machine Features
> Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various Functions (page 6-1). Optimize your office workflow Access to frequently used functions Scan a large number of originals in Send one time with multiple sending with just one touch (Program) separate batches and produce as one...
Page 10 > Machine Features Save energy and cost Use less toner for printing Print multiple originals onto one sheet Send a FAX to reduce the (EcoPrint) (Duplex / Combine) communication cost (FAX Delayed Transmission) You can save toner consumption with this You can print originals on both sides of function.
Page 11 > Machine Features Strengthen security Prevent loss of finished documents Log in by ID card Strengthen security (Private Print) (Card Authentication) (Settings for Administrator) OK ! You can temporarily save a printer You can log in simply by touching an ID Various functions are available for document in the machine.
Page 12 > Machine Features Use functions more efficiently Use USB memory Specify image file format Perform remote operation (USB Memory) (File Format) (Command Center RX) It is useful when you need to print You can select the various file formats You can access to the machine remotely document outside your office or you when sending/storing images.
Page 13: Guides Provided With The Machine
Explains how to print PDF files without launching Adobe Acrobat or Reader. Monitor the machine KYOCERA Net Viewer User Guide and printers on the Explains how to monitor your network printing system (the machine) with KYOCERA Net network Viewer. PRESCRIBE Commands Technical Reference Describes the native printer language (PRESCRIBE commands).
Page 14: About The Operation Guide (This Guide)
> About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and Machine...
Page 15: Conventions Used In This Guide
> About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page.
Page 16 > About the Operation Guide (this Guide) On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Print from Print from Printing: Copy Sending: Send Scan to Storing: Quiet Mode Scan to Print from Print from...
Page 17 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.
Page 18: Menu Map
> Menu Map Menu Map (The names displayed on the message display are used here. These may differ from the referenced titles.) Quiet Mode (page 6-20) Paper Selection (page 6-8) Collate (page 6-9) Duplex (page 6-17) Zoom (page 6-13) Combine (page 6-15) Original Size...
Page 19 > Menu Map Me(E-mail) (page 5-24) E-mail (page 5-18) Folder(SMB) (page 5-19) Folder(FTP) (page 5-19) WSD Scan (page 5-27) FAX (Refer to FAX Operation Guide.) Quiet Mode (page 6-20) Color Selection (page 6-11) Original Size (page 6-7) Original Image (page 6-10) Scan Resolution (page...
Page 20 > Menu Map Custom (File Print (ChangeSet) Quiet Mode (page 6-20) Selection) Collate (page 6-9) Paper Selection (page 6-8) Duplex (page 6-17) EcoPrint (page 6-11) File Name Entry (page 6-20) JobFinish Notice (page 6-19) Print Override (page 6-20) Del. After Print (page 6-26) Sub Address Box (Refer to FAX Operation Guide.)
Page 21 > Menu Map (File Print Quiet Mode (page 6-20) Memory Selection) Paper Selection (page 6-8) Collate (page 6-9) Duplex (page 6-17) EcoPrint (page 6-11) File Name Entry (page 6-20) JobFinish Notice (page 6-19) Print Override (page 6-20) Encrypted PDF (page 6-26) JPEG/TIFF Print (page...
Page 22 > Menu Map Report Report Print Menu Map (page 8-5) Status Page (page 8-5) Font List (page 8-5) Opt NW Status (page 8-6) Admin Rpt Set. (Refer to FAX Operation Guide.) Result Rpt Set. (page 8-6) Job Log History Auto Sending (page 8-7) Send History...
Page 23 > Menu Map System/Network Network Setting TCP/IP Settings TCP/IP (page 8-8) IPv4 Setting (page 8-8) IPv6 Setting (page 8-8) Bonjour (page 8-8) Protocol Detail (page 8-9) WSD-SCAN (page 8-10) WSD-PRINT (page 8-10) IPSec (page 8-10) Secure Protocol (page 8-11) Host Name (page 8-11) LAN Interface...
Page 24 > Menu Map User/Job Account User Login Set. User Login (page 9-3) Local User List (page 9-5) Local Authoriz. (page 9-17) Account Lockout (page 9-12) ID Card Setting Key Login (page 9-20) Password Login (page 9-20) Group Auth. (page 9-18) NW User Property (page 9-19)
Page 25 > Menu Map Common Settings Orig./Paper Set. MP Tray Set. MP Tray Size (page 8-22) MP Tray Type (page 8-22) Media Type Set. (page 8-23) Media for Auto (page 8-21) Def. PaperSource (page 8-21) SpcialPaper Act. (page 8-21) Preset Limit (page 8-23) Measurement...
Page 26 > Menu Map Common Settings Function Default Color Selection (page 8-27) Scan Resolution (page 8-27) FAX Resolution (Refer to FAX Operation Guide.) Orig.Image(Copy) (page 8-27) Orig.Image(Send) (page 8-27) Zoom (page 8-27) Collate (page 8-27) Orig.Orientation (page 8-27) Backgrnd(Copy) (page 8-27) Backgrnd(Send) (page 8-27)
Page 27 > Menu Map Copy Paper Selection (page 8-32) AutoPaperSelect. (page 8-32) Auto % Priority (page 8-32) Select Key Set. (page 8-32) Printer Emulation Set. (page 8-33) EcoPrint (page 8-33) Override A4/LTR (page 8-33) Duplex (page 8-33) Copies (page 8-33) Orientation (page 8-33) Wide A4...
Page 28 > Menu Map Adjust/Maint. Quiet Mode (page 8-38) Copy Denst. Adj. (page 8-38) Send/Box Density (page 8-38) Backgrnd Density (page 8-38) Print Density (page 8-38) AutoColorCorrect (page 8-38) Correct. Bk Line (page 8-38) xxvii...
Page 29: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 Legal Restriction on Copying/Scanning ....................
Page 30: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 31: Environment
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) • Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Adverse environmental conditions may affect the image quality.
Page 32: Precautions For Use
Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 33: Laser Safety (Europe)
Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 34: Legal Restriction On Copying/Scanning
Legal and Safety Information > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
Page 35: Legal Information
Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Regarding Trade Names • PRESCRIBE is a registered trademark of Kyocera Corporation.
Page 36 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.
Page 37 Legal and Safety Information > Notice 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 38 Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Page 39 Legal and Safety Information > Notice "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
Page 40 Legal and Safety Information > Notice 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.
Page 41: Energy Saving Control Function
Legal and Safety Information > Notice Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
Page 42: Energy Star (Energy Star®) Program
Legal and Safety Information > Notice ® Energy Star (ENERGY STAR ) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ®...
Page 43: Installing And Setting Up The Machine
Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names ................................ 2-2 Machine Exterior ............................2-2 Connectors/Interior ..........................2-3 With Optional Equipments Attached ......................2-4 Connecting the Machine and Other Devices .....................
Page 44: Part Names
Installing and Setting up the Machine > Part Names Part Names Machine Exterior 1 Document Processor 10 Original Stopper 2 Original Width Guides 11 USB Memory Slot 3 Original Table 12 Front Cover Open Button 4 Original Eject Table 13 Slit Glass 5 Inner Tray 14 Original Size Indicator Plates 6 Paper Stopper...
Page 45: Connectors/Interior
Installing and Setting up the Machine > Part Names Connectors/Interior 1 LINE Connector 5 USB Interface Connector 2 TEL Connector 6 Envelope Lever 3 Option Interface 7 Fuser Cover 4 Network Interface Connector 8 Paper Width Guides 12 Paper Width Guides 9 Support Tray Section of the Multi Purpose Tray 13 Bottom Plate 10 Multi Purpose Tray...
Page 46: With Optional Equipments Attached
Installing and Setting up the Machine > Part Names 16 Toner Container (Black) 19 Left Cover 17 Toner Container Lock Lever 20 Waste Toner Box 18 Registration Roller With Optional Equipments Attached 1 Card Reader 4 Cassette 4 2 Cassette 2 5 Cassette 5 3 Cassette 3 Optional Equipment (page 11-2)
Page 47: Connecting The Machine And Other Devices
Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC on the Network Network Network...
Page 48: Connecting Cables
Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-8) Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub.
Page 49: Connecting Usb Cable
Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-8) Connect the cable to the machine. Connect the USB cable to the USB interface connector located on the left side of the body. Connect the other end of the cable to the PC.
Page 50: Power On/Off
Installing and Setting up the Machine > Power On/Off Power On/Off Power On Turn the power switch on. IMPORTANT When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch. Power Off IMPORTANT When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating.
Page 51: Login/Logout
Installing and Setting up the Machine > Login/Logout Login/Logout If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password. NOTE The factory default login user name and login password are set as shown below. Login User Name Login Password 4000...
Page 52: Logout
Installing and Setting up the Machine > Login/Logout Enter the login password. Press the [▼] key to select the column for entering a login password and press the [OK] key. Login User Name: 4000 Login Password: Menu Login Enter the login password using the numeric keys and press the [OK] key. Login Password: Text Character Entry Method (page 11-11)
Page 53: Default Settings Of The Machine
Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. NOTE The default settings of the machine can be changed in System Menu. For settings that are configurable from System Menu, refer to Setup and Registration (System Menu) (page 8-1).
Page 54 Installing and Setting up the Machine > Default Settings of the Machine Configure the settings. Press the [▲] or [▼] key to select [Time Zone], and press the [OK] key. Date Setting: Date/Time Date Format Time Zone Exit Press the [▲] or [▼] key to set the time zone, and press the [OK] key. Press the [▲] or [▼] key to select [Summer Time], and press the [OK] key.
Page 55: Network Setup (Lan Cable Connection)
Installing and Setting up the Machine > Default Settings of the Machine Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms. This section explains the procedure of IPv4 settings for TCP/IP settings.
Page 56 Installing and Setting up the Machine > Default Settings of the Machine Press the [▲] or [▼] key to select [IPv4 Setting], and press the [OK] key. TCP/IP Settings: TCP/IP IPv4 Setting IPv6 Setting Exit Configure the settings. When setting the static IP address Press the [▲] or [▼] key to select [DHCP], and press the [OK] key.
Page 57 Installing and Setting up the Machine > Default Settings of the Machine Use the numeric keys or press the [▲] or [▼] key to set the subnet mask. Subnet Mask: You can set any value between 000 and 255. The entry method is the same method as the IP address.
Page 58: Wireless Network Settings
Installing and Setting up the Machine > Default Settings of the Machine Wireless Network Settings When the optional Wireless Network Interface Kit (IB-51) is installed on the machine and the connection settings are configured, it is possible to print in a wireless network (wireless LAN) environment. The following is an introduction to the settings for connecting using the Quick Setup.
Page 59: Energy Saver Function
Installing and Setting up the Machine > Energy Saver function Energy Saver function If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to reduce power consumption. If a further period of time elapses without the machine being used, the machine automatically enters sleep mode, which minimizes power consumption.
Page 60 Installing and Setting up the Machine > Energy Saver function NOTE If user login administration is enabled, you can only change the settings by logging in with administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login].
Page 61: Sleep And Auto Sleep
Installing and Setting up the Machine > Energy Saver function Sleep and Auto Sleep Sleep To enter Sleep, press the [Energy Saver] key. Message display and all indicators on the operation panel will go out to save a maximum amount of power except the [Energy Saver] indicator.
Page 62 Installing and Setting up the Machine > Energy Saver function Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key. Common Settings: Error Handling Date Setting Timer Setting Exit Press the [▲] or [▼] key to select [Sleep Timer], and press the [OK] key. Timer Setting: Low Power Timer Sleep Level...
Page 63 Installing and Setting up the Machine > Energy Saver function Press the [▲] or [▼] key to select [Sleep Rules], and press the [OK] key. Timer Setting: PanelReset Timer Low Power Timer Sleep Rules Exit Set the Sleep rule. Press the [▲] or [▼] key to select the function to be set, and press the [OK] key. Energy Saver: Network Card Reader...
Page 64 Installing and Setting up the Machine > Energy Saver function Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key. Sys. Menu/Count.: User/Job Account User Property Common Settings Exit Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key. Common Settings: Error Handling Date Setting...
Page 65: Installing Software
This is a utility that enables monitoring of the machine on the network. Status Monitor This is a utility that monitors the printer status and provides an ongoing reporting function. KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/ Reader. FONTS These are display fonts that enable the machine's built-in fonts to be used in a software application.
Page 66: Installing Software In Windows
Installing and Setting up the Machine > Installing Software Installing Software in Windows Express Install The following procedure is an example for installing the software in Windows 7 using [Express Install]. For details on Custom Installation, refer to Custom Install on page 2-26.
Page 67: Finish The Installation
Installing and Setting up the Machine > Installing Software NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).
Page 68: Custom Install
Installing and Setting up the Machine > Installing Software Custom Install The following procedure is an example for installing the software in Windows 7 using [Custom Install]. Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...
Page 69 Installing and Setting up the Machine > Installing Software Install using [Custom Install]. Select the device to be installed. The following buttons can be used. : This changes the display to icon and text display. : Use this to select multiple items. : If the desired device does not appear, press this button to directly select the device.
Page 70 Installing and Setting up the Machine > Installing Software Click [Install]. Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine. Click [Finish] to exit the wizard.
Page 71: Uninstalling The Software
Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. NOTE In Windows 8, click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list. Uninstall the software.
Page 72: Installing Software In Mac Computer
Bonjour on page 8-8. • In the Authenticate screen, enter the name and password used to log in to the operating system. Insert the DVD. Double-click the [Kyocera] icon. Display the screen. Double-click [Kyocera OS X x.x] depending on your Mac OS version.
Page 73: Configure The Printer
Installing and Setting up the Machine > Installing Software Configure the printer. Display the window. Select [Default] and click the item that appears in "Name". Select the driver in "Use". NOTE When using an IP connection, click the IP icon for an IP connection and then enter the IP address and printer name.
Page 74: Setting Twain Driver
Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, click [Search] in charms, and enter "TWAIN Driver Setting"...
Page 75: Setting Wia Driver
Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].
Page 76: Checking The Counter
Installing and Setting up the Machine > Checking the Counter Checking the Counter Press the [System Menu/Counter] key to check the number of sheets printed and scanned. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [Counter], and press the [OK] key. Sys.
Page 77: Additional Preparations For The Administrator
Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Sending Documents to a PC To Send to a Shared Folder (Send to Folder (SMB)) To send a document that has been loaded, you need to create a shared folder to receive the document on your...
Page 78 Installing and Setting up the Machine > Additional Preparations for the Administrator I want to... Function Reference page Protect the transmission from interception and IPP over SSL page 8-9 wiretapping. HTTPS page 8-9 LDAP Security page 8-11 SMTP Security page 8-11 POP3 Security page 8-11 FTP Encrypted TX...
Page 79: Command Center Rx
Installing and Setting up the Machine > Command Center RX Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name. For details on Command Center RX, refer to the Command Center RX User Guide.
Page 80: Accessing Command Center Rx
Installing and Setting up the Machine > Command Center RX Accessing Command Center RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name. Press the [System Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].
Page 81 Installing and Setting up the Machine > Command Center RX Configure the function. Select a category from the navigation bar on the left of the screen. NOTE To fully access the features of the Command Center RX pages, enter the User Name and Password and click [Login].
Page 82: Changing Security Settings
Installing and Setting up the Machine > Command Center RX Changing Security Settings This section explains how to change the security settings. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name.
Page 83 Installing and Setting up the Machine > Command Center RX Configure the Security Settings. From the [Security Settings] menu, select the setting you want to configure. NOTE • The configurable settings within [Device Security], [Send Security], and [Network Security] can also be configured from the machine's System Menu. For details, see Setup and Registration (System Menu) (page 8-1).
Page 84: Changing Device Information
Installing and Setting up the Machine > Command Center RX Changing Device Information Change the device information of the machine. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name.
Page 85 Installing and Setting up the Machine > Command Center RX Specify the host name. Enter the device information, and then click [Submit]. IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. To restart the network interface card, click [Reset] in the [Management Settings] menu, and then click...
Page 86: E-Mail Settings
Installing and Setting up the Machine > Command Center RX E-mail Settings By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol.
Page 87 Installing and Setting up the Machine > Command Center RX From the [Network Settings] menu, click [Protocol]. Configure the settings. [SMTP (E-mail TX)] to [On] in the [Send Protocols]. 2-45...
Page 88 Installing and Setting up the Machine > Command Center RX Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. 2-46...
Page 89 Installing and Setting up the Machine > Command Center RX Configure the settings. Enter [SMTP] and [E-mail Send Settings] items. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol" is set to [On].
Page 90: Registering Destinations
Installing and Setting up the Machine > Command Center RX Registering Destinations You can register destinations to the machine's Address Book, from Command Center RX. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name.
Page 91 Installing and Setting up the Machine > Command Center RX Populate the fields. Enter the destination information. Enter the information for the destination you want to register. The fields to populate are the same as when registering via operation panel. Registering Destinations in the Address Book (page 3-30) Click [Submit].
Page 92: Creating A New Custom Box
Installing and Setting up the Machine > Command Center RX Creating a New Custom Box You can register a custom box from Command Center RX. NOTE To use Custom Box, an optional SSD must be installed in the machine. Display the screen. Launch your Web browser.
Page 93: Printing A Document Stored In A Custom Box
Installing and Setting up the Machine > Command Center RX Printing a document stored in a Custom Box A document stored in a Custom Box can be printed from Command Center RX. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name.
Page 94 Installing and Setting up the Machine > Command Center RX Print the document. Select the document you wish to print. Select the checkbox of the document to be printed. Click [Print]. For settings that are configurable, refer to Command Center RX User Guide. 2-52...
Page 95: Transferring Data From Our Other Products
This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer on the included DVD. For details on operating the KYOCERA Net Viewer, refer to the KYOCERA Net Viewer User Guide.
Page 96 Installing and Setting up the Machine > Transferring Data from Our Other Products Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Select the model you want to back up, and click [Next]. NOTE If the "Admin Login"...
Page 97: Load The Address Book Data
Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine Launch the KYOCERA Net Viewer. Load the Address Book data. Right-click on the model name to which you want to transfer the Address Book, and select...
Page 98 Installing and Setting up the Machine > Transferring Data from Our Other Products Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.
Page 99: Preparation Before Use
Preparation before Use This chapter explains the following operations. Using the Operation Panel ..........................3-2 Operation Panel Keys ..........................3-2 Operation Method ............................ 3-3 Display for Originals and Paper ....................... 3-4 Help Screen ............................. 3-4 Loading Paper ..............................3-5 Precaution for Loading Paper ........................3-6 Loading in the Cassettes .........................
Page 100: Using The Operation Panel
Preparation before Use > Using the Operation Panel Using the Operation Panel Operation Panel Keys Displays the Status/Job Numeric keys. Cancel screen. Enter numbers and Displays the function menu for copy, symbols. print, transmission and document box. Displays the Document Box screen.
Page 101: Operation Method
Preparation before Use > Using the Operation Panel Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Press the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Press the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.
Page 102: Display For Originals And Paper
Preparation before Use > Using the Operation Panel Display for Originals and Paper The copy screen displays the selected paper source. Ready to copy. Copies: Original size Paper orientation Quiet Paper Original orientation Paper size Paper source Help Screen If you have difficulty operating the machine, you can check how to operate it using the operation panel. When [Help] is displayed on the message display, press [Help] to display the Help screen.
Page 103: Loading Paper
Preparation before Use > Loading Paper Loading Paper Load paper in the cassettes and multipurpose tray. For the paper load methods for each cassette, refer to the page below. Name Page Cassette 1 page 3-7 Cassette 2 page 3-7 Cassette 3 page 3-7 Cassette 4 page 3-7...
Page 104: Precaution For Loading Paper
Preparation before Use > Loading Paper Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Fan the paper, then tap it on a level surface. In addition, note the following points.
Page 105: Loading In The Cassettes
Preparation before Use > Loading Paper Loading in the Cassettes The cassettes can hold plain paper, recycled paper or color paper. Cassette 1 to 5 hold up to 500 sheets of plain paper (80 g/m For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-17.
Page 106 Preparation before Use > Loading Paper Adjust the cassette size. Adjust the position of the paper width guides located on the left and right sides of the cassette. Press the paper width adjusting tab and slide the guides to the paper size required.
Page 107: Load Paper
Preparation before Use > Loading Paper Turn the size dial so that the size of the paper you are going to use appears in the paper size window. NOTE When the size dial is set to "Other" the paper size must be set into the machine on the operation panel.
Page 108: Operation Panel
Preparation before Use > Loading Paper Gently push the cassette back in. Specify the type of paper loaded in the cassette using the operation panel. Specifying Paper Size and Media Type for the Cassettes (page 3-15) 3-10...
Page 109: Loading Paper In The Multi Purpose Tray
Preparation before Use > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of plain paper (80 g/m For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-17.
Page 110: The Operation Panel
Preparation before Use > Loading Paper Adjust the multi purpose tray size. Paper sizes are marked on the multi purpose tray. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multi purpose tray.
Page 111 Preparation before Use > Loading Paper When you load envelopes or cardstock in the multi purpose tray Switching to Envelop Mode To print on an envelope, follow the procedure below to switch to envelope mode. NOTE When the printing on envelopes is completed, return the envelope lever to its original position (at the bottom). Open the rear cover.
Page 112 Preparation before Use > Loading Paper Loading Envelopes or Cardstock Load the paper with the print side facing up. For the procedure for printing, refer to the Printer Driver User Guide. Example: When printing the address. Open the flap Close the flap. Return postcard Cardstocks Portrait form...
Page 113: Specifying Paper Size And Media Type
Preparation before Use > Loading Paper Specifying Paper Size and Media Type The default paper size setting for cassette 1, for the multi purpose tray and for the optional paper feeder (cassettes 2 to 5) is "A4" or "Letter", and the default media type setting is "Plain". To change the type of paper to be used in cassettes, specify the paper size and media type setting.
Page 114 Preparation before Use > Loading Paper Press the [▲] or [▼] key to select [Orig./Paper Set.], and press the [OK] key. Common Settings: Sound Display Bright. Orig./Paper Set. Exit Press the [▲] or [▼] key to select [Cassette 1 (to 5) Set.], and press the [OK] key. Orig./Paper Set.: Def.
Page 115 Preparation before Use > Loading Paper Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) Specify the paper size and media type of paper to be used in the multi purpose tray. Item Description MP Tray Size Available options are as follows: Value: A4, A5, A6, B5, B6, Folio, 216 ×...
Page 116 Preparation before Use > Loading Paper Specify the paper size. Press the [▲] or [▼] key to select [MP Tray Size], and press the [OK] key. MP Tray Set.: MP Tray Size MP Tray Type Exit Press the [▲] or [▼] key to select the paper size, and press the [OK] key. MP Tray Size: Specify the media type.
Page 117: Paper Stopper
Preparation before Use > Paper Stopper Paper Stopper When using paper large than A4/Letter, open the paper stopper shown in the figure. 3-19...
Page 118: Preparation For Sending A Document To A Shared Folder In A Pc
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Preparation for Sending a Document to a Shared Folder in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.
Page 119: Making A Note Of The User Name And Domain Name
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the screen. From [Start] button on the Windows, select [All Programs] (or [Programs]), [Accessories]...
Page 120: Create A Folder
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
Page 121 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Right-click the "scannerdata" folder and click [Share] and [Advanced sharing]. Click the [Advanced Sharing] button. Make sure that the [Sharing] tab is selected. In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]).
Page 122 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Specify the location. If the computer name that you made a note of on page Making a note of the computer name and full computer name on page 3-20 is the same as the domain name: If the computer name is not shown in "From this...
Page 123 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Check the details set in the [Security] tab. Select the [Security] tab. Select the user you entered. If the user does not appear on "Group or user names", click [Edit] button to add user in a similar way of step 2 (Configure permission...
Page 124: Configuring Windows Firewall
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configuring Windows Firewall Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing.
Page 125 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [Advanced settings]. Select [Inbound Rules]. Select [New Rules]. Select [Port]. 3-27...
Page 126 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter “445” then click [Next]. Select [Allow the connection] and click the [Next] button.
Page 127 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Enter "Scan to SMB" in "Name" and click [Finish]. In Windows XP or Windows Vista In Windows XP, from [Start] button on the Windows, select [Control Panel], and then [Windows...
Page 128: Registering Destinations In The Address Book
Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (only on products with the fax function installed).
Page 129 Preparation before Use > Registering Destinations in the Address Book Press [Menu]. Address Book: Menu Press the [▲] or [▼] key to select [Add Address], and press the [OK] key. Menu: Detail/Edit Delete Add Address Press the [▲] or [▼] key to select [Contact], and press the [OK] key. Add Address: Contact Group...
Page 130 Preparation before Use > Registering Destinations in the Address Book The Folder (SMB) Address Press the [◄] or [►] key to select [Folder (SMB)], and press [Edit]. Detail: Folder(SMB): 4/ 6 Edit Set "Host Name (SMB)", "Path", "Login User Name" and "Login Password". Enter the information for each item and press the [OK] key.
Page 131 Preparation before Use > Registering Destinations in the Address Book The Folder (FTP) Address Press the [◄] or [►] key to select [Folder (FTP)], and press [Edit]. Detail: Folder(FTP): 5/ 6 Edit Set "Host Name (FTP)", "Path", "Login User Name" and "Login Password". Enter the information for each item and press the [OK] key.
Page 132 Preparation before Use > Registering Destinations in the Address Book Use the [▲] or [▼] key or the numeric keys to enter an address number (1 to 250). NOTE Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.
Page 133 Preparation before Use > Registering Destinations in the Address Book Press the [▲] or [▼] key to select [Add Address], and press the [OK] key. Menu: Detail/Edit Delete Add Address Press the [▲] or [▼] key to select [Group], and press the [OK] key. Add Address: Contact Group...
Page 134: Editing And Deleting Address Book Entries
Preparation before Use > Registering Destinations in the Address Book Press the [▲] or [▼] key to select the member you want to add, and press the [OK] key. Contacts: Menu Select the destination to be registered in the group from the destinations registered in the contact addresses and press the [OK] key.
Page 135: Editing A Contact
Preparation before Use > Registering Destinations in the Address Book Press the [▲] or [▼] key to select [Edit Destination], and press the [OK] key. Sys. Menu/Count.: Document Box Edit Destination Exit Press the [▲] or [▼] key to select [Address Book], and press the [OK] key. Edit Destination: Address Book Print List...
Page 136 Preparation before Use > Registering Destinations in the Address Book To delete the destination from the group, press the [▲] or [▼] key to select the destination, and press [Menu]. Group Member: Menu NOTE Select the destination and press the [OK] key to show the detailed information of the destination.
Page 137: Adding A Destination On One Touch Key (One Touch Key)
Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key (One Touch Key) Assign a new destination (contact or group) to an one touch key. A maximum of 22 destinations can be registered. NOTE •...
Page 138: Editing And Deleting One Touch Key
Preparation before Use > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit/delete the destinations you added to One Touch Key. Select the One Touch Key to edit or delete. Press the One Touch Key to edit or delete and hold it (2 seconds or more). Press the [▲] or [▼] key to select a key number, and press the [OK] key.
Page 139: Printing From Pc
Printing from PC This chapter explains the following topics: Printing from PC ..............................4-2 Printing on Non-standard Sized Paper ....................4-4 Printer Driver Print Settings Screen ......................4-5 Printer Driver Help ........................... 4-6 Changing the Default Printer Driver Settings (Windows 7) ..............4-6 Canceling Printing from a Computer ......................
Page 140: Printing From Pc
Printing from PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. This section provides the printing method using the KX DRIVER. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library).
Page 141: Start Printing
Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" men8u and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.
Page 142: Printing On Non-Standard Sized Paper
Printing from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size"...
Page 143: Printer Driver Print Settings Screen
Printing from PC > Printing from PC Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the DVD. Description [Quick Print] tab...
Page 144: Printer Driver Help
Printing from PC > Printing from PC Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. • Click the [?] button in the upper right corner of the screen and then click the item you want to know about. •...
Page 145: Printing By Airprint
Printing from PC > Printing by AirPrint Printing by AirPrint AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products. This function enables you to connect and print to any AirPrint compatible device without installing a printer driver. To allow the machine to be found when printing by AirPrint, you can set machine location information in Command Center RX.
Page 146: Printing Data Saved On The Printer
Printing from PC > Printing Data Saved on the Printer Printing Data Saved on the Printer If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can be executed at the machine.
Page 147 Printing from PC > Printing Data Saved on the Printer Printing the Documents Print the documents stored in a Private Print box. The procedure is as follows. Display the screen. Press the [Document Box/USB] key. Press the [▲] or [▼] key to select [Job Box], and press the [OK] key. Document Box: Sub Address Box Polling Box...
Page 148 Printing from PC > Printing Data Saved on the Printer Press the [▲] or [▼] key to select [Print], and press the [OK] key. User 01: Print Delete Specify the number of copies to print as desired, and press the [OK] key. Press [Yes] in the confirmation screen.
Page 149 Printing from PC > Printing Data Saved on the Printer Delete the document. Press the [▲] or [▼] key to select the document to delete, and press [Select]. User 01: Data 01 Data 02 Data 03 Menu Select The file is selected. A checkmark will be placed on the right of the selected file. Select the checkmarked file and press [Select] again to cancel the selection.
Page 150: Printing Document From Stored Job Box
Printing from PC > Printing Data Saved on the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Stored Job Box after printing.
Page 151 Printing from PC > Printing Data Saved on the Printer Print the document. Press the [▲] or [▼] key to select the document to print, and press [Select]. User 01: Data 01 Data 02 Data 03 Menu Select The file is selected. A checkmark will be placed on the right of the selected file. Select the checkmarked file and press [Select] again to cancel the selection.
Page 152 Printing from PC > Printing Data Saved on the Printer Press the [▲] or [▼] key to select [Private], and press the [OK] key. Job Box: Private Quick Copy Press the [▲] or [▼] key to select the creator of the document, and press the [OK] key. Private: User 01 User 02...
Page 153: Printing Document From Quick Copy Box
Printing from PC > Printing Data Saved on the Printer Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the operation panel.
Page 154 Printing from PC > Printing Data Saved on the Printer Print the document. Press the [▲] or [▼] key to select the document to print, and press [Select]. User 01: Data 01 Data 02 Data 03 Menu Select The file is selected. A checkmark will be placed on the right of the selected file. Select the checkmarked file and press [Select] again to cancel the selection.
Page 155 Printing from PC > Printing Data Saved on the Printer Press the [▲] or [▼] key to select [Quick Copy], and press the [OK] key. Job Box: Private Quick Copy Press the [▲] or [▼] key to select the creator of the document, and press the [OK] key. Quick Copy: User 01 User 02...
Page 156: Printing Document From Proof And Hold Box
Printing from PC > Printing Data Saved on the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.
Page 157 Printing from PC > Printing Data Saved on the Printer Print the document. Press the [▲] or [▼] key to select the document to print, and press [Select]. User 01: Data 01 Data 02 Data 03 Menu Select The file is selected. A checkmark will be placed on the right of the selected file. Select the checkmarked file and press [Select] again to cancel the selection.
Page 158 Printing from PC > Printing Data Saved on the Printer Press the [▲] or [▼] key to select [Quick Copy], and press the [OK] key. Job Box: Private Quick Copy Press the [▲] or [▼] key to select the creator of the document, and press the [OK] key. Quick Copy: User 01 User 02...
Page 159: Operation On The Machine
Operation on the Machine This chapter explains the following topics: Loading Originals ............................... 5-2 Placing Originals on the Platen ........................ 5-2 Loading Originals in the Document Processor ..................5-3 Checking the Equipment's Serial Number ......................5-5 Program ................................5-6 Registering Programs ..........................5-6 Recalling Program ...........................
Page 160: Loading Originals
Operation on the Machine > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Align it flush against the original size indicator plates with Put the scanning the back left corner side facedown.
Page 161: Loading Originals In The Document Processor
Operation on the Machine > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Weight 50 to 120 g/m (duplex: 50 to 120 g/m...
Page 162: Place The Originals
Operation on the Machine > Loading Originals Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE For details on Original Orientation, refer to Orig.
Page 163: Checking The Equipment's Serial Number
Operation on the Machine > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.
Page 164: Program
Operation on the Machine > Program Program By registering sets of frequently used functions as a single program, you can simply press one of the [Program I] to [Program IV] keys as needed to recall those functions. The following functions are already registered in [Program I] key.
Page 165: Confirming The Registered Program
Operation on the Machine > Program Register the program. Press the one of the [Program I] to [Program IV] keys where you want to register the settings and hold it (2 seconds or more). The current settings are registered to the selected program key. Confirming the Registered Program The settings of the registered program can be confirmed by recalling the program.
Page 166: Deleting Program
Operation on the Machine > Program Overwrite the program. Press the one of the [Program I] to [Program IV] keys to change and hold it (2 seconds or more). Press the [▲] or [▼] key to select [Overwrite], and press the [OK] key. Menu: Overwrite Delete...
Page 167: Select Key Settings
Operation on the Machine > Select Key Settings Select Key Settings Commonly used functions can be registered to the Select key. Functions can be easily configured by pressing the Select key. The following functions are available: Copy functions Send functions FAX functions Document Box functions Quiet Mode...
Page 168: Copying
Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. Press the [Copy] key. Place the originals. Original size Paper size Quiet Paper Check the original size and the paper size. NOTE • For loading instructions, refer to Loading Originals on page 5-2.
Page 169 Operation on the Machine > Copying Use the numeric keys to enter the copy quantity. Specify the desired number up to 999. Press the [Start] key. Copying begins. 5-11...
Page 170: Canceling Jobs
Operation on the Machine > Copying Canceling Jobs You can cancel jobs by pressing the [Stop] key. Press the [Stop] key with the copy screen displayed. The [Job Cancel List] menu appears. The current print job is temporarily interrupted. Cancel jobs. Press the [▲] or [▼] key to select [Cancel Print Job] and press the [OK] key.
Page 171: Sending
Operation on the Machine > Sending Sending This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.
Page 172: Basic Operation
Operation on the Machine > Sending Basic Operation Press the [Send] key. Place the originals. Loading Originals (page 5-2) Specify the destination. Send to: Me(E-mail) E-mail Folder(SMB) Select the destination to which to send an image. Specifying Destination (page 5-16) Choosing a Destination from the External Address Book For details on the External Address Book, refer to Command Center RX User Guide.
Page 173 Operation on the Machine > Sending Select the functions. Press the [Function Menu] key to select the send functions to use. Send (page 6-3) Press the [Start] key. Sending starts. 5-15...
Page 174: Specifying Destination
Operation on the Machine > Sending Specifying Destination Select the destination using either of the following methods: • Choosing from the Address Book (page 5-16) • Choosing from the External Address Book For details on the External Address Book, refer to Command Center RX User Guide. •...
Page 175 Operation on the Machine > Sending Press the [▲] or [▼] key to select the destination. Address Book: Menu NOTE When checking information of the destination, press [Menu], select [Details], and then press the [OK] key. Destination Search The destination can be searched by name. Press [Menu].
Page 176 Operation on the Machine > Sending Choosing from the One Touch Key Select the destination using the One Touch Keys. In the basic screen for sending, press the One Touch Keys where the destination is registered. NOTE Refer to Adding a Destination on One Touch Key (One Touch Key) on page 3-39 for more information on adding One Touch keys.
Page 177 Operation on the Machine > Sending Press the [OK] key. To send to multiple destinations, repeat steps 1 to 3. You can send to as many as 100 destinations at once. Destinations can be changed later. Refer to Checking and Editing Destinations on page 5-21.
Page 178 Operation on the Machine > Sending For send to folder (SMB) Item Description Max. No. of Characters Host Name (SMB) Computer name Up to 64 characters Path Share name Up to 128 characters For example: scannerdata If saving in a folder in the shared folder: share name\folder name in shared folder Login User Name If the computer name and domain name are the...
Page 179: Checking And Editing Destinations
Operation on the Machine > Sending Confirm the information. The connection confirmation screen appears. Press [Yes] to check the connection and [No] to not check it. "Connected." appears when connection to the destination is correctly established. If "Cannot connect." appears, review the entry. To send to multiple destinations, repeat steps 1 to 3.
Page 180 Operation on the Machine > Sending Delete the destination Press the [▲] or [▼] key to select the destination you want to delete, and press the [OK] key. Dest. Confirm.: abcd@efg.com hijk@lmn.com Group 01 Exit Press the [▲] or [▼] key to select [Delete], and press the [OK] key. abcd@efg.com: Edit Delete...
Page 181: Confirmation Screen Of Destinations
Operation on the Machine > Sending Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (Check beforeSend on page 8-35), the confirmation screen of destinations appears after pressing the [Start] key. Follow the steps below to confirm the destinations. Destination List: abcd@efg.com hijk@lmn.com...
Page 182: Send To Me (E-Mail)
Operation on the Machine > Sending Send to Me (E-mail) When user login is enabled, the document is sent to the E-mail address of the logged in user. NOTE An E-mail address must be set in user login for the user who logs in. Adding a User (Local User List) (page 9-5) Sending to Different Types of Destinations (Multi Sending)
Page 183: Canceling Sending Jobs
Operation on the Machine > Sending Canceling Sending Jobs You can also cancel jobs by pressing the [Stop] key. Press the [Stop] key with the send screen displayed. The [Job Cancel List] menu appears. NOTE Pressing the [Stop] key will not temporarily stop a job that you have already started sending. Cancel jobs.
Page 184: Wsd Scan
[View devices and printers]. Install the driver. Click [Add a device]. Select the machine's icon (Kyocera:ECOSYSXXX:XXX) and then click [Next]. When the machine's icon (Kyocera:ECOSYSXXX:XXX) is displayed in "Printers" on the [Devices and Printers] screen, the installation is completed. 5-26...
Page 185 Operation on the Machine > Sending WSD scan Place the originals. Loading Originals (page 5-2) Display the screen. Press the [Send] key. Press the [▲] or [▼] key to select [WSD Scan] and press the [OK] key. Send to: Folder(SMB) Folder(FTP) WSD Scan Scan the originals.
Page 186 Operation on the Machine > Sending Procedure from Your Computer Press the [▲] or [▼] key to select [From Computer], and press the [OK] key. Use the software installed on the computer to send the images. 5-28...
Page 187: Scanning Using Twain
Operation on the Machine > Sending Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way.
Page 188 Operation on the Machine > Sending The settings that appear in the TWAIN dialog box are as follows. Item Detail Basic Original Size This setting sets the size of the scan area. The available sizes vary based on the scanner model and the size of the original. Feed Method This setting specifies the feed method of the original.
Page 189: How To Use The Fax Function
Operation on the Machine > How to use the FAX Function How to use the FAX Function On products with a FAX function, it is possible to use the FAX function. For details, refer to the FAX Operation Guide. 5-31...
Page 190: What Is Document Box
Operation on the Machine > What is Document Box? What is Document Box? Document Box contains four types of component boxes which provide the following functions. The following types of document boxes are available. Custom Box (page 5-34) Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You can create or delete a Custom Box, and manipulate data in various ways as described below: Creating a New Custom Box (page 5-34) Storing Documents (page 5-38)
Page 191 Operation on the Machine > What is Document Box? Removable Memory Box (page 5-43) A USB memory stick can be connected to the USB port on the machine to print a saved PDF file. You can print PDF data directly from the USB memory without a PC. Image files scanned using this machine can also be saved to USB memory in the PDF, TIFF, JPEG, XPS or high compression PDF format (Scan to USB).
Page 192: Using A Custom Box
Operation on the Machine > Using a Custom Box Using a Custom Box Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You can create or delete a Custom Box, and manipulate data in various ways as described below: Creating a New Custom Box (page 5-34) Storing Documents (page 5-38) Printing Documents (page 5-38)
Page 193 Operation on the Machine > Using a Custom Box Press the [▲] or [▼] key to select [Detail/Edit], and press the [OK] key. Custom Box: Detail/Edit File Del. Time Exit Press [Menu]. Custom Box: 0001 Box 01 0002 Box 02 0003 Box 03 Menu...
Page 194 Operation on the Machine > Using a Custom Box To complete the box registration, press the [▲] or [▼] key to select [Exit] and then press the [OK] key. The Custom Box is created. To register further Box information, press the [▲] or [▼] key to select [Detail] and then press the [OK] key.
Page 195: Editing And Deleting Custom Box
Operation on the Machine > Using a Custom Box Editing and Deleting Custom Box Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [Document Box], and press the [OK] key. Sys. Menu/Count.: Send Document Box Exit Press the [▲] or [▼] key to select [Custom Box], and press the [OK] key.
Page 196: Storing Documents
Operation on the Machine > Using a Custom Box Deleting the custom box Press the [▲] or [▼] key to select the box you want delete and press [Menu]. Custom Box: 0001 Box 01 0002 Box 02 0003 Box 03 Menu NOTE •...
Page 197 Operation on the Machine > Using a Custom Box Press the [▲] or [▼] key to select the box containing the document you want to print, and press the [OK] key. Custom Box: 0001 Box 01 0002 Box 02 0003 Box 03 Menu NOTE...
Page 198: Editing Documents
Operation on the Machine > Using a Custom Box Editing Documents This function allows you to move documents stored in custom boxes into other boxes. The procedure for moving documents is explained below. Display the screen. Press the [Document Box/USB] key. Press the [▲] or [▼] key to select [Custom Box], and press the [OK] key.
Page 199: Deleting Documents
Operation on the Machine > Using a Custom Box Press the [OK] key. Press the [▲] or [▼] key to select [Move], and press the [OK] key. 0001 Box 01: Print(ChangeSet) Delete Move Press the [▲] or [▼] key to select the destination box, and press the [OK] key. NOTE If a custom box is protected by a password, enter the correct password.
Page 200 Operation on the Machine > Using a Custom Box Delete the document. Press the [▲] or [▼] key to select the document you want to delete, and press [Select]. 0001 Box 01: Data 01 Data 02 Data 03 Menu Select A checkmark will be placed on the right of the selected file.
Page 201: Printing Documents Stored In Removable Usb Memory
Operation on the Machine > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
Page 202 Operation on the Machine > Printing Documents Stored in Removable USB Memory Print the document. Press the [▲] or [▼] key to select the folder containing the file to be printed, and press the [OK] key. The machine will display documents in the top 3 folder levels, including the root folder. NOTE •...
Page 203: Saving Documents To Usb Memory (Scan To Usb)
Operation on the Machine > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format.
Page 204 Operation on the Machine > Saving Documents to USB Memory (Scan to USB) Store the document. Press the [▲] or [▼] key to select the folder where the file will be stored, and press the [OK] key. The machine will display the top 3 folder levels, including the root folder. Press the [▲] or [▼] key to select [Store File], and press the [OK] key.
Page 205: Check The Usb Memory Information
Operation on the Machine > Check the USB Memory Information Check the USB Memory Information You can check the USB memory information. Display the screen. Press the [Document Box/USB] key. Press the [▲] or [▼] key to select [USB Memory], and press the [OK] key. Document Box: Polling Box Job Box...
Page 206: Removing Usb Memory
Operation on the Machine > Removing USB Memory Removing USB Memory Follow the steps below to remove the USB memory. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Display the screen. Press the [Document Box/USB] key.
Page 207: Using Various Functions
Using Various Functions This chapter explains the following topics: Functions Available on the Machine ........................6-2 Copy ................................ 6-2 Send ................................ 6-3 Custom Box (Printing) ..........................6-4 Removable Memory (Store File, Printing Documents) ................6-5 Functions ................................6-7 Original Size ............................6-7 Paper Selection ............................
Page 208: Functions Available On The Machine
Using Various Functions > Functions Available on the Machine Functions Available on the Machine To configure the settings for functions, press the [Function Menu] key to select from the functions displayed on the message display. Operation Method (page 3-3) Selects the item displayed or changes the numeric value.
Page 209: Send
Using Various Functions > Functions Available on the Machine Send For details on each function, see the table below. Reference Function Description page Quiet Mode Lower print and scan speed for quiet processing. page 6-20 Color Selection Select the color mode setting. page 6-11 Original Size Specify the original size to be scanned.
Page 210: Custom Box (Printing)
Using Various Functions > Functions Available on the Machine Custom Box (Printing) For details on each function, see the table below. Reference Function Description page Quiet Mode Lower print and scan speed for quiet processing. page 6-20 Collate Collates the output by page. page 6-9 Paper Selection Select the cassette or multi-purpose tray that...
Page 211: Store File
Using Various Functions > Functions Available on the Machine Removable Memory (Store File, Printing Documents) For details on each function, see the table below. Store File Reference Function Description page Quiet Mode Lower print and scan speed for quiet processing. page 6-20 Color Selection Select the color mode setting.
Page 212 Using Various Functions > Functions Available on the Machine Printing Documents Reference Function Description page Quiet Mode Lower print and scan speed for quiet processing. page 6-20 Collate Collates the output by page. page 6-9 Paper Selection Select the cassette or multi-purpose tray that page 6-8 contains the required paper size.
Page 213: Functions
Using Various Functions > Functions Functions Original Size Scan to Copy Send Specify the original size to be scanned. Item Description A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm, Select from standard sizes and custom size. Letter-R, Legal, Statement-R, Executive, Oficio II, 16K-R, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2, Custom...
Page 214: Paper Selection
Using Various Functions > Functions Paper Selection Print from Print from Copy Select the cassette or multi-purpose tray that contains the required paper size. Select from [1] (Cassette 1) to [5] (Cassette 5) to use the paper contained in that cassette. NOTE •...
Page 215: Orig. Orientation (Original Orientation)
Using Various Functions > Functions Orig. Orientation (Original Orientation) Scan to Copy Send Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. •...
Page 216: Density
Using Various Functions > Functions Density Scan to Copy Send Adjust density using 9 levels. Adjust density pressing [Lighter -4] to [Darker +4]. Original Image Scan to Copy Send Select original image type for best results. Copying/Printing Item Description Text+Photo Best for mixed text and photo documents.
Page 217: Ecoprint
Using Various Functions > Functions EcoPrint Print from Print from Copy EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. (Value: [Off] / [On]) Color Selection Scan to Send Select the color mode setting.
Page 218: Sharpness
Using Various Functions > Functions Sharpness Scan to Copy Send Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen". When copying images made up of patterned dots such as magazine photos, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward "Blur".
Page 219: Prevent Bleed-T (Prevent Bleed-Thru)
Using Various Functions > Functions Prevent Bleed-t (Prevent Bleed-thru) Scan to Copy Send Hides background colors and image bleed-through when scanning thin original. (Value: [Off] / [On]) Zoom Scan to Copy Send Adjust the zoom to reduce or enlarge the image. Copying The following zoom options are available.
Page 220 Using Various Functions > Functions Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. Use the numeric keys or press the [▲] or [▼] key to enter the any magnification. Sending/Storing Item Description 100% Reproduces the original size.
Page 221: Combine
Using Various Functions > Functions Combine Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
Page 222: Layout Image
Using Various Functions > Functions Layout image Value Image 2 in 1 L to R T to B R to L 4 in 1 Right then Down Down then Right Left then Down Down then Left NOTE • The paper sizes supported in Combine mode are A4, A5, B5, Folio, 216 x 340 mm, Letter, Legal, Statement, Oficio II, and 16K.
Page 223: Duplex
Using Various Functions > Functions Duplex Print from Print from Copy Produces two-sided copies. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank. Original Copy The following binding options are available.
Page 224 Using Various Functions > Functions Copying Prints 1-sided originals to 2-sided, or 2-sided originals to 1-sided. Select the binding orientation for original and finished documents. Item Value Description 1-sided>>1-sided ― Disables the function. 1-sided>>2-sided ― Press the [OK] key to copy the original with the default setting. For the default settings, refer to Function Default on page 8-27.
Page 225: Continuous Scan
Using Various Functions > Functions Continuous Scan Scan to Copy Send Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [End Scan]. (Value: [Off] / [On]) 1~10 11~20 21~30...
Page 226: File Name Entry
Using Various Functions > Functions File Name Entry Print from Print from Scan to Copy Send Adds a file name. Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here. Enter the file name (up to 32 characters), and press the [OK] key.
Page 227: Duplex (2-Sided Original)
Using Various Functions > Functions Duplex (2-sided Original) Scan to Send Select the type and orientation of the binding based on the original. Item Value Description 1-sided ― Disables the function. 2-sided ― Press the [OK] key to scan the original with the default setting. For the default settings, refer to Function Default on page 8-27.
Page 228: File Format
Using Various Functions > Functions File Format Scan to Send Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality. If you selected [PDF] or [High Comp.
Page 229: Pdf Encryption Functions
Using Various Functions > Functions Item Value Description High Comp. PDF ― Press the [OK] key to save or send a High Comp. PDF file. The image quality and PDF/A settings will be the default settings. For the default settings, refer to Function Default on page 8-27.
Page 230: File Separation
Using Various Functions > Functions When [Acrobat5.0&Later] is selected in "Compatibility" Item Value Description Password Open Document Off, On Enter the password to open the PDF file. Select [On] and press the [OK] key. Enter a password (up to 256 characters) and then press the [OK] key.
Page 231: Scan Resolution
Using Various Functions > Functions Scan Resolution Scan to Send Select fineness of scanning resolution. The selectable resolution is [200 × 100 dpi Norm.], [200 × 200 dpi Fine], [300 × 300 dpi], [200 × 400 dpi S.Fin], [400 × 400 dpi U.Fin], or [600 × 600dpi]. NOTE The larger the number, the better the image resolution.
Page 232: Del. After Print (Delete After Printed)
Using Various Functions > Functions Del. after Print (Delete after Printed) Print from Automatically deletes a document from the box once printing is complete. (Value: [Off] / [On]) Storing Size Scan to Select size of image to be stored. Item Description Same as OrigSize Store an image the same size as the original.
Page 233: Jpeg/Tiff Print
Using Various Functions > Functions JPEG/TIFF Print Print from Select the image size when printing JPEG or TIFF files. Select [Paper Size], [Image Resolution] or [Print Resolution]. Item Description Paper Size Fits the image size to the selected paper size. Image Resolution Prints at resolution of the actual image.
Page 234: Status/Job Cancel
Status/Job Cancel This chapter explains the following topics: Checking Job Status ............................7-2 Checking Job History ............................7-8 Sending the Log History ........................7-12 Job Operation ..............................7-13 Pause and Resumption of Jobs ......................7-13 Canceling of Jobs ..........................7-13 Checking Device Status ...........................
Page 235: Checking Job Status
Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the message display in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
Page 236 Status/Job Cancel > Checking Job Status Select the job you want to check. Press the [▲] or [▼] key to select the job you want to check, and press [Menu]. Print Job Status: 0011 doc00001234 0012 doc002.doc 0013 Microsftwor Pause Menu NOTE You can show the job statuses of all users, or only the statuses of your own jobs.
Page 237 Status/Job Cancel > Checking Job Status Print Job Status Item Description Status Status of job [Processing]: The status before starting to print. [Pause]: Pausing print job or error [Canceling]: Canceling the job [-----]: The job is finished. Accepted Time Accepted Time of job Job Name When the job name in Job Name is displayed in a short form, press [Detail] to see the complete job name.
Page 238 Status/Job Cancel > Checking Job Status Send Job Status Item Description Status Status of job [Processing]: The status before starting sending such as during scanning originals [Pause]: Pausing the job [Canceling]: Canceling the job Accepted Time Accepted Time of job Job Name When the job name in Job Name is displayed in a short form, press [Detail] to see the complete job name.
Page 239 Status/Job Cancel > Checking Job Status Store Job Status Item Description Status Status of job [Processing]: The status before starting sending such as during scanning originals [Canceling]: Canceling the job Accepted Time Accepted Time of job Job Name When the job name in Job Name is displayed in a short form, press [Detail] to see the complete job name.
Page 240 Status/Job Cancel > Checking Job Status Scheduled Job Status Item Description Status Status of job [Waiting]: Waiting Sending Start Time Time to start the scheduled job Job Name When the job name in Job Name is displayed in a short form, press [Detail] to see the complete job name.
Page 241: Checking Job History
Check the history of completed jobs. NOTE Job history is also available by Command Center RX or KYOCERA Net Viewer from the computer. Available Job History Screens The job histories are displayed separately in four screens - Printing Jobs, Sending Jobs, Storing Jobs and FAX Jobs.
Page 242 Status/Job Cancel > Checking Job History Press the [▲] or [▼] key to select [Print Job Log], [Send Job Log], [Store Job Log] or [FAX Job Log], and press the [OK] key. Status: Print Job Log Send Job Log Store Job Log Pause NOTE [FAX Job Log] is displayed only on products with the fax function installed.
Page 243 Status/Job Cancel > Checking Job History Print Job Log Item Description Result Result of job [OK]: The job has been completed. [Error]: An error has occurred. [Cancel]: The job has been canceled. Accepted Time Accepted time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form, press...
Page 244 Status/Job Cancel > Checking Job History Send Job Log Item Description Result Result of job [OK]: The job has been completed. [Error]: An error has occurred. [Cancel]: The job has been canceled. Accepted Time Accepted Time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form, press...
Page 245: Sending The Log History
Status/Job Cancel > Checking Job History Store Job Log Item Description Result Result of job [OK]: The job has been completed. [Error]: An error has occurred. [Cancel]: The job has been canceled. Accepted Time Accepted Time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form, press...
Page 246: Job Operation
Status/Job Cancel > Job Operation Job Operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Press the [Status/Job Cancel] key. Press [Pause]. Status: Print Job Status Send Job Status Store Job Status Pause Printing is paused. When resuming the printing of jobs that have been paused, press [Resume].
Page 247 Status/Job Cancel > Job Operation Cancel a job. Print Job Status Press the [▲] or [▼] key to select the job to be canceled, and press [Menu]. Print Job Status: 0011 doc00001234 0012 doc002.doc 0013 Microsftwor Pause Menu Press the [▲] or [▼] key to select [Cancel Job], and press the [OK] key. Menu: Detail Cancel Job...
Page 248: Checking Device Status
Status/Job Cancel > Checking Device Status Checking Device Status Configure the devices/lines installed or connected to this machine or check their status. Display the screen. Press the [Status/Job Cancel] key. Check the status. Press the [▲] or [▼] key to select the items you want to check. Then, press the [OK] key to show the status of the selected device.
Page 249: Checking The Remaining Amount Of Toner And Paper
Status/Job Cancel > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner and paper on the message display. Display the screen. Press the [Status/Job Cancel] key. Check the status. Press the [▲] or [▼] key to select [Toner Status] or [Paper Status], and press the [OK] key.
Page 250: Setup And Registration (System Menu)
Setup and Registration (System Menu) This chapter explains the following topics: System Menu ..............................8-2 System Menu Settings ..........................8-3 Report ..............................8-5 System/Network ............................8-8 User/Job Account ..........................8-17 User Property ............................8-17 Common Settings ..........................8-18 Copy ..............................8-32 Printer ..............................
Page 251: System Menu
Setup and Registration (System Menu) > System Menu System Menu Configure settings related to overall machine operation. Press the [System Menu/Counter] key to show the settings on the message display. Then, select from the settings displayed. Operation Method (page 3-3) Selects the item displayed or changes the numeric value.
Page 252: System Menu Settings
Setup and Registration (System Menu) > System Menu System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and press the setting item. For details on each function, see the table below. Reference Item Description...
Page 253 Setup and Registration (System Menu) > System Menu Reference Item Description Page Common Settings Configure overall machine operation. page 8-18 Language Select the language displayed on the message display. page 8-18 Default Screen Select the screen appearing right after start-up (default screen). page 8-18 Sound Set options for buzzer sound during the machine operations.
Page 254: Report
Setup and Registration (System Menu) > System Menu Report Print reports to check the machine settings and status. Report Print Report Report Print If the system menu is operated without a login (account ID is not entered) while job accounting is enabled, the account ID must be entered before the report can be printed.
Page 255 Setup and Registration (System Menu) > System Menu Item Description Report Print Opt NW Status Prints the optional network status, allowing you to check the information including optional network interface firmware version, network address and protocol. NETWORK STATUS PAGE NOTE This function is displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed.
Page 256: Job Log History
Setup and Registration (System Menu) > System Menu Job Log History Report Job Log History Item Description Job Log History Auto Sending This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. Value: Off, On NOTE If [On] is selected, specify the number of job histories.
Page 257: System/Network
Setup and Registration (System Menu) > System Menu System/Network Configure machine system settings. Network Setting Configure network settings. NOTE This function is displayed when the optional Network Interface Kit is installed. TCP/IP Settings System/Network Network Setting TCP/IP Settings Item Description TCP/IP TCP/IP Select whether to use TCP/IP Protocol.
Page 258 Setup and Registration (System Menu) > System Menu Item Description TCP/IP Protocol Detail Select the settings for Protocol Detail. Settings NetBEUI Selects whether or not to receive documents using NetBEUI. Value: Off, On SNMPv3 Select whether to communicate using SNMPv3. Value: Off, On FTP(Server) Select whether or not to receive documents using FTP.
Page 259 Item Description WSD-PRINT Set whether to use Kyocera’s proprietary web services. WIA driver, TWAIN driver and Network FAX driver use this Enhanced WSD web service. Value: Off, On *1 The setting will be changed after restarting the device or the network for the machine.
Page 260: Secure Protocol
Setup and Registration (System Menu) > System Menu Secure Protocol System/Network Network Setting Secure Protocol Item Description Secure Protocol Select whether to use SSL for communication. Value: Off, On IPP Security Select the IPP security level. This setup is available when SSL is [On]. Value: IPP/IPP over SSL, IPPoverSSL only HTTP Security Select the HTTP security level.
Page 261: Optional Network
Setup and Registration (System Menu) > System Menu Restart Network System/Network Network Setting Restart Network Item Description Restart Network Restarts the network. Optional Network NOTE This function is displayed when the optional Network Interface Kit is installed. Basic System/Network Optional Network Basic Item Description...
Page 262: Network (Wi-Fi)
Setup and Registration (System Menu) > System Menu Network (Wi-Fi) NOTE This function is displayed when the optional Wireless Network Interface Kit is installed. Wireless Network System/Network Network (Wi-Fi) Wireless Network Item Description Wireless ConnectionStatus Check the wireless LAN status. Network Quick Setup If the machine will connect to an access point that supports the automatic...
Page 263 Setup and Registration (System Menu) > System Menu Item Description Wireless Custom Setup The detailed settings for wireless LAN can be changed. Set the items below then Network press [Connect] to start the connection. Netwk Name (SSID) Set the SSID (Service Set Identifier) of the wireless LAN to which the machine connects.
Page 264 Option I/F 2 NOTE If the machine has two optional interface slots, you can set this feature for each slot. *1 [Option I/F] is displayed on ECOSYS M3040dn. *2 Only on products with the fax function installed. IMPORTANT After changing the setting, restart the system or turn the machine OFF and then ON.
Page 265: Security Level
Setup and Registration (System Menu) > System Menu Security Level System/Network Security Level Item Description Security Level Specify the security level. Value: Low: This mode is used during maintenance. Do not use normally. High: This is the security setting we recommend. Use this setting normally. Very High: In addition to [High] setting, this setting disables the machine settings to be changed from external command.
Page 266: User/Job Account
Setup and Registration (System Menu) > System Menu Restart System/Network Restart Item Description Restart Restart the CPU without turning the power switch off. Use this to deal with any unstable operation by the machine. (Same as the computer restart.) Op Functions (Optional Functions) System/Network Op Functions Item...
Page 267: Common Settings
Setup and Registration (System Menu) > System Menu Common Settings Configure overall machine operation. Language Common Settings Language Item Description Language Select the language displayed on the message display. Default Screen Common Settings Default Screen Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Status, Copy, Send, FAX , Document Box *1 Displayed only on products with the fax function installed.
Page 268 Setup and Registration (System Menu) > System Menu Display Bright. (Display Brightness) Common Settings Display Bright. Item Description Display Bright. Set the brightness of the message display. Value: Darker -3, Darker -2, Darker -1, Normal 0, Lighter +1, Lighter +2, Lighter +3 8-19...
Page 269 Setup and Registration (System Menu) > System Menu Orig./Paper Set. (Original/Paper Settings) Common Settings Orig./Paper Set. Item Description Orig./ Custom Orig.Size Set up frequently-used custom original size. Paper Set. To register a custom original size, enter the desired size. The custom size option is displayed on the screen to select original size.
Page 270 Setup and Registration (System Menu) > System Menu Item Description Orig./ Cassette 1 (to 5) Set. Select the paper size and media type for cassettes. For information on how to select the Paper Set. paper size and media type, refer to Cassette 1 (to 5) Set.
Page 271 Setup and Registration (System Menu) > System Menu Cassette 1 (to 5) Set. (Cassette 1 (to 5) Settings) Common Settings Orig./Paper Set. Cassette 1 (to 5) Set. To fix the type of paper to be used in cassettes 1 or the optional paper feeders (cassettes 2 to 5), specify the paper size and media type.
Page 272: Preset Limit
Setup and Registration (System Menu) > System Menu Media Type Set. (Media Type Settings) Common Settings Orig./Paper Set. Media Type Set. The following media type and paper weight combinations are available. Paper Weight Weight (g/m Paper Weight Weight (g/m Light 60 g/m²...
Page 273: Error Handling
Setup and Registration (System Menu) > System Menu Measurement Common Settings Measurement Item Description Measurement Select inch or metric for the unit for paper dimensions. Value: inch, mm Error Handling Common Settings Error Handling Item Description Error DuplexPaperError Set what to do when duplex printing is not possible for the selected paper sizes and Handling media types.
Page 274: Timer Setting
Setup and Registration (System Menu) > System Menu Timer Setting Common Settings Timer Setting Configure settings related to the time. Item Description Timer Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to Setting the default setting.
Page 275 Setup and Registration (System Menu) > System Menu Item Description Timer Sleep Rules (models for Select whether to use the Sleep mode for the following functions individually: Setting Europe) • Network • Card Reader • Value: Off, On NOTE When the machine enters Energy Saver, the ID card cannot be recognized. Sleep Timer Set amount of time before entering Sleep.
Page 276 Setup and Registration (System Menu) > System Menu Item Description Timer Auto Err. Clear If an error occurs during processing, processing stops to wait for the next step to be Setting taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses.
Page 277 Setup and Registration (System Menu) > System Menu Item Description Function EcoPrint Select the EcoPrint default. Default Value: Off, On Prevent B-t Copy Set the default value for preventing bleed-through (Copy). Value: Off, On Prevent B-t Send Set the default Prevent Bleed (Send/Store). Value: Off, On File Name Entry Set an automatically entered name (default) for jobs.
Page 278: Login Operation
Setup and Registration (System Menu) > System Menu Item Description Function Detail Setting Set the defaults for the following detail settings: Default 2 in 1 Layout Set the default for the 2-in-1 layout of Combine copies. Value: L to R T to B, R to L 4 in 1 Layout Set the default for the 4-in-1 layout of Combine copies.
Page 279: Format Ssd
Setup and Registration (System Menu) > System Menu RAM Disk Mode Common Settings RAM Disk Mode Item Description RAM Disk Mode A RAM disk can be created and its size can be set. Creating a RAM disk makes it possible to print from a Job Box.
Page 280: Optional Memory
Setup and Registration (System Menu) > System Menu Optional Memory Common Settings Optional Memory Item Description Optional Memory When optional memory is installed, select the memory allocation scheme based on the application in which you are using the equipment. Value: Normal, Printer Priority, Copy Priority IMPORTANT After changing the setting, restart the system or turn the machine OFF and then ON.
Page 281: Copy
Setup and Registration (System Menu) > System Menu TonerAlert Level Common Settings TonerAlert Level Item Description TonerAlert Level Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low. Value: Off, On NOTE Selecting [Off] alerts you low toner when the amount of remaining toner becomes 5%.
Page 282: Printer
Setup and Registration (System Menu) > System Menu Printer Printer When printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Printer Emulation Set.
Page 283 Setup and Registration (System Menu) > System Menu Item Description Printer Job Name Set whether the job name set in the printer driver is displayed. Value: Off, On NOTE When selecting [On], select the job name to be displayed from [Job Name], [Job No. + Job Name], or [Job Name + Job No.].
Page 284: Send
Setup and Registration (System Menu) > System Menu Send Send Configure settings for sending functions. Item Description Send Select Key Set. Commonly used sending functions can be registered to the Select key. Functions can be easily configured by pressing the Select key. Value: None, Quiet Mode, Color Selection, Original Size, Original Image, Scan Resolution, Sending Size, Zoom, Orig.
Page 285: Fax
Setup and Registration (System Menu) > System Menu Configure settings for fax functions. For details, refer to the FAX Operation Guide. Document Box Document Box Configure settings for Document Box. Item Description Document Custom Box Configure settings for Custom Box. NOTE To use Custom Box, an optional SSD must be installed in the machine.
Page 286: Edit Destination
Setup and Registration (System Menu) > System Menu Item Description Document Select Key Set. Commonly used printing and storing functions can be registered to the Select key. Functions used when printing and when saving can both be registered. Functions can be easily configured by pressing the Select key.
Page 287: Adjust/Maint. (Adjustment/Maintenance)
Setup and Registration (System Menu) > System Menu Adjust/Maint. (Adjustment/Maintenance) Adjust/Maint. Adjust printing quality and conduct machine maintenance. Item Description Adjust/ Quiet Mode Lower print and scan speed for quiet processing. Maint. Quiet Mode Set the Quiet Mode. Select this mode when the running noise is uncomfortable. Value: Off, On Each Job It is possible to set the use of Quiet Mode for each job, such as copying and...
Page 288: User Authentication And Accounting (User Login, Job Accounting)
User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: Overview of User Login Administration ......................9-2 Enabling User Login Administration ........................9-3 Setting User Login Administration ........................9-5 Adding a User (Local User List) ....................... 9-5 Changing User Properties ........................
Page 289: Overview Of User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Enable User Login Set the user (page...
Page 290: Enabling User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration Enabling User Login Administration This enables user login administration. Select one of the following authentication methods: Item Descriptions Local Authentication User authentication based on user properties on the local user list stored in the machine.
Page 291 User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration When selecting [Netwk Authentic.] Press the [▲] or [▼] key to select [NTLM], [Kerberos] or [Ext.] as the server type, and press the [OK] key. Enter the host name (64 characters or less) for the Authentication Server and press the [OK] key.
Page 292: Setting User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Setting User Login Administration This registers, alters and deletes users and configures the settings for User Login Administration. Adding a User (Local User List) This adds a new user. You can add up to 100 users (including the default login user name). NOTE By default, one of each default user with machine administrator rights and administrator privileges is already stored.
Page 293 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Press the [▲] or [▼] key to select [User Login Set.], and press the [OK] key. Press the [▲] or [▼] key to select [Local User List], and press the [OK] key. Press [Menu].
Page 294 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Descriptions ID Card Info. Register ID card information. Select [Read] and press the [OK] key. Place the ID card on the ID card reader, and press [Read]. NOTE This function is displayed when the optional ID Card Authentication Kit is activated.
Page 295: Changing User Properties
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege. NOTE To change the user information of the machine administrator, you must log in with machine administrator authority. You can only view user information if you log in as a regular user.
Page 296 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Change the user properties. Changing user properties Press the [▲] or [▼] key to select the user whose properties you wish to change, and press the [OK] key. Local User List: DeviceAdmin Admin...
Page 297 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Change the user properties. Refer to step 2-4 of Adding a User (Local User List) to change a user property. User Property: User Name: 1/11 User 01 Edit Item Description...
Page 298 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Description Local Authoriz. Set usage authority for each user. Local Authoriz. (page 9-7) My Panel Register the language and default screen for each user. My Panel (page 9-7) Network users are not displayed.
Page 299: User Account Lockout Setting
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration User Account Lockout Setting Configure these settings to restrict the operation for the user being authenticated. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [User/Job Account], and press the [OK] key. Sys.
Page 300: User Login Administration For Printing
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration User Login Administration for Printing It is possible to manage the users that print on this machine from a PC. Setting Printer Driver To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver. Display the screen.
Page 301: To Manage The Users To Scan Using Twain
To manage the users that scan using TWAIN, the following settings are necessary in the TWAIN driver. Display the screen. Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].
Page 302: To Manage The Users To Scan Using Wia
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To Manage the Users to Scan Using WIA It is possible to manage the users that scan using WIA. Setting WIA Driver To manage the users that scan using WIA, the following settings are necessary in the WIA driver. Display the screen.
Page 303: To Manage The Users That Send Faxes From A Pc
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To Manage the Users that Send Faxes from a PC It is possible to manage the users that send faxes from a PC. Setting FAX Driver To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver. Display the screen.
Page 304: Local Authoriz. (Local Authorization)
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Local Authoriz. (Local Authorization) Select whether or not to use Local Authorization. NOTE When using Local Authorization, the user authentication type must be set to [Local Authentic.]. For details, refer to Enabling User Login Administration on page 9-3.
Page 305: Group Auth. (Group Authorization Settings)
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Group Auth. (Group Authorization Settings) Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE • To use the group authorization settings, [Netwk Authentic.] must be selected for the authentication method in Enabling User Login Administration on page 9-3.
Page 306: Nw User Property (Obtain Network User Property)
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration NW User Property (Obtain Network User Property) Set the required information to obtain the network user property from the LDAP server. The user name and E-mail address obtained with this setting is shown in the user information, the status confirmation screen, and the header of E-mail.
Page 307: Id Card Settings
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration ID Card Settings If ID card authentication is enabled, select the authentication type. NOTE This functions appears when the Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit" on page 11-3 This function does not appear when the user logs in as a network authentication user.
Page 308: Using User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.
Page 309: Overview Of Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account. Enable job Setting an account. Enter the assigned account ID Count the number of pages accounting.
Page 310: Enabling Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting Enabling Job Accounting Enable job accounting. Use the procedure below. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [User/Job Account], and press the [OK] key. Sys.
Page 311: Job Accounting Access
User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting Job Accounting Access Set the job accounting access. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [User/Job Account], and press the [OK] key. Sys.
Page 312: Setting An Account
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Setting an Account You can add, change and delete an account and set the restriction for each account. Adding an Account Up to 100 individual accounts can be added. The following entries are required. Item Descriptions Account Name...
Page 313 User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Enter the account name and press the [OK] key. NOTE Refer to the Character Entry Method on page 11-11 for details on entering characters. Enter the account ID and press the [OK] key. NOTE Any "Account ID"...
Page 314: Restricting The Use Of The Machine
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether [Split] or [Total] is selected for Copy/Print Count on page 9-34.
Page 315: Editing An Account
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Editing an Account This changes the registered account information. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [User/Job Account], and press the [OK] key. Sys.
Page 316: Deleting An Account
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Deleting an Account This deletes the account. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [User/Job Account], and press the [OK] key. Sys.
Page 317: Job Accounting For Printing
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Printing The number of jobs to be printed from the computer can be managed by Job Accounting. Setting Printer Driver To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC.
Page 318: Job Accounting For Scan Using Twain
To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the TWAIN Driver on the computer. Display the screen. Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].
Page 319: Job Accounting For Scan Using Wia
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting. Setting WIA Driver To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer.
Page 320: Job Accounting For The Fax Transmitted From A Computer
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for the FAX Transmitted from a Computer The number of FAX jobs transmitted from the computer can be managed by Job Accounting. NOTE FAX functions are available only on products with the fax function installed. Setting FAX Driver To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer.
Page 321: Configuring Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Configuring Job Accounting Default Setting Set the defaults for job accounting. To configure the settings, select the item in Default Setting and press the setting item. User/Job Account Job Account.Set.
Page 322: Counting The Number Of Pages Printed
User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. User/Job Account Job Account.Set.
Page 323: Print The Report
User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Print Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When [Split] is selected for Managing the Copy/Printer Count ACCOUNT.
Page 324: Using Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout.
Page 325: Unknown Id Job
User Authentication and Accounting (User Login, Job Accounting) > Unknown ID Job Unknown ID Job This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. The setting items are as follows.
Page 326: 10 Troubleshooting
10 Troubleshooting This chapter explains the following topics: Regular Maintenance ............................10-2 Cleaning ..............................10-2 Toner Container Replacement ....................... 10-5 Waste Toner Box Replacement ......................10-8 Troubleshooting ............................. 10-10 Solving Malfunctions ..........................10-10 Responding to Messages ........................10-15 Clearing Paper Jams ........................... 10-25 10-1...
Page 327: Regular Maintenance
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 328: Registration Roller
Troubleshooting > Regular Maintenance Registration Roller Transfer roller (Black) IMPORTANT Be careful not to touch the black transfer roller and brown transfer belt during cleaning as this may adversely affect print quality. 10-3...
Page 329 Troubleshooting > Regular Maintenance Vents Use a lint free cloth to clean dust and dirt away from the vents. 10-4...
Page 330: Toner Container Replacement
Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, [Toner is low. (Replace when empty.)] appears in the message display. Make sure you have a new toner container available for replacement. When the message display shows [Add toner.], replace the toner. NOTE •...
Page 331 Troubleshooting > Regular Maintenance NOTE When removing the toner container from the machine, lift up the right hand side first. IMPORTANT Do not touch the points shown below. 10-6...
Page 332 Troubleshooting > Regular Maintenance NOTE • If the front cover does not close, check that the new toner container is installed correctly (in step 7). • Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Page 333: Waste Toner Box Replacement
Troubleshooting > Regular Maintenance Waste Toner Box Replacement When the message display shows [The waste toner Box is full.], immediately replace the waste toner box. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. 10-8...
Page 334 Troubleshooting > Regular Maintenance NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-9...
Page 335: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. NOTE When contacting us, the serial number will be necessary.
Page 336 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Copies have a moire pattern Is the original a printed photograph? Set the original image to [Photo]. page 6-10 (dots grouped together in patterns and not aligned uniformly). Texts are not clearly printed. Did you choose appropriate image Select appropriate image quality.
Page 337 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page 2 or more sheets are ― Load the paper correctly. page 3-7 overlaps when ejected. page 3-12 (multi feed) Printouts are wrinkled. Is the paper loaded correctly? Load the paper correctly. page 3-7 page 3-12 Is the paper damp?
Page 338 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Part of the image is ― Press the [System Menu/Counter] key, ― periodically faint or shows [Adjust/Maint.], [Service Setting], [MC] white lines. and decrease the adjustment value. Decrease the adjustment value 1 level at a time from the current value.
Page 339 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page The previous image remains ― Press the [System Menu/Counter] key, ― and lightly printed. [Adjustment/Maintenance], [Service Setting], [MC] and increase the adjustment value. Increase the adjustment value 1 level at a time from the current value.
Page 340: Responding To Messages
Troubleshooting > Troubleshooting Responding to Messages If a problem has occurred in the machine, you will be notified by the following display. • The [Attention] indicator on the operation panel is lit or flashing. • An error message appears in the message display of the machine's operation panel. Add toner.
Page 341 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot connect to — Check the connection status with — Authentication Server the server. Check the connection with the server. Cannot connect to — Check the domain name. page 9-2 Authentication Server Check the domain name.
Page 342 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Error occurred. Turn the ― System error has occurred. Turn the ― power switch off and on. main power switch OFF and then Reference Message Checkpoints Corrective Actions Page Failed to store job retention —...
Page 343 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page KPDL error. Job is ― PostScript error has occurred. The ― canceled. job is canceled. Press the [OK] key. *1 When Auto Error Clear is set to [On], processing resumes automatically after a set amount of time elapses. For details on Auto Error Clear, refer to Auto Err.
Page 344 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Memory card error. — An error has occurred on the — memory card. Job is canceled. Job is canceled. Press [End]. 04: Insufficient space on the memory card to complete this operation.
Page 345 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Print overrun. Job is — Warning. Low printer memory. The — paused. job was paused. Press [Continue] to restart the job. Printing multiple copies is — Only one copy is available. Press —...
Page 346 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Scanner memory is full. — Scanning cannot be performed any — Job is canceled. more due to insufficient memory of scanner. The job is canceled. Press the [OK] key. Send Error. —...
Page 347 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Unknown Toner Installed. Does the installed toner container's Install the specified toner container. page 10-5 regional specification match the machine's? USB memory error. Job is Is writing to a removable memory An error occurred in the removable —...
Page 348: Responding To Send Error
Troubleshooting > Troubleshooting Responding to Send Error Error Reference Message Corrective Actions Code Page 1102 Failed to send via SMB. Check the SMB settings. — • Login user name and login password NOTE If the sender is a domain user, specify the domain name.
Page 349 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 2101 Failed to send via SMB. Check the network and SMB settings. — • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. •...
Page 350: Clearing Paper Jams
Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, [Paper jammed] appears in the message display and the machine will stop. This section explains the procedures to remove the jammed paper. Paper jammed in Shows the location cassette 1. of a paper jam.
Page 351 Troubleshooting > Troubleshooting Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. CAUTION The fixing unit is extremely hot.
Page 352 Troubleshooting > Troubleshooting Cassettes 1 to 5 Procedures for handling a paper jam in Cassettes 1 to 5 are all the same. This section explains procedures using Cassette 1 as an example. 10-27...
Page 353 Troubleshooting > Troubleshooting Duplex Unit 10-28...
Page 354: Inside The Machine
Troubleshooting > Troubleshooting Inside the Machine If the jammed paper appears to be pinched by rollers, pull it along the normal running direction of the paper. If you cannot find a paper jam, try checking inside the rear of the printer. Refer to Inner Tray / Inside Rear Cover on page 10-30.
Page 355 Troubleshooting > Troubleshooting Inner Tray / Inside Rear Cover If you cannot find a paper jam, try checking inside the rear of the machine. CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.
Page 356 Troubleshooting > Troubleshooting Document Processor 10-31...
Page 357 Troubleshooting > Troubleshooting 10-32...
Page 358: 11 Appendix
11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Optional Applications ..........................11-9 Character Entry Method ..........................11-11 Using the Keys ............................11-11 Selecting Type of Characters ........................ 11-12 Characters That Can be Entered Using the Numeric Keys ..............11-12 Entering Symbols ..........................
Page 359: Optional Equipment
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (2) Card Authentication Kit(B) (1) PF-320 (4) SD Memory Card SDHC Memory Card (3) Expansion Memory Software option (8) Data Security kit(E) (5) HD-6/HD-7 (6) IB-50 (7) IB-51...
Page 360 Appendix > Optional Equipment (1) PF-320 "Paper Feeder (500-sheet x1)" Up to four additional cassettes identical to the machine's cassettes can be installed in the machine. Paper capacity and loading method are the same as the standard cassettes. Refer to Loading in the Cassettes on page 3-7 for loading paper.
Page 361 Appendix > Optional Equipment With the memory connection terminal pointing toward the socket, align the cut-out part with the socket terminal and insert directly in at an angle. IMPORTANT Before inserting a memory module in the machine, make sure that the machine is switched off.
Page 362 Appendix > Optional Equipment Open the rear cover and remove the two covers. Remove the cover. Insert the SD/SDHC memory card into the SD/SDHC memory card slot. Replace the covers and close the rear cover. 11-5...
Page 363 Appendix > Optional Equipment Insert the power cord into the socket and turn on the power switch. Format the SD/SDHC memory card from the operation panel. For the procedure for formatting, refer to Format SD Card on page 8-30. (5) HD-6/HD-7 "SSD" With SSD installed in the machine, received data can be rasterized and stored on this SSD.
Page 364 Appendix > Optional Equipment Remove the cover. Insert straight into the Option Interface Slot. Fix it with the (2) screws. Replace the covers and close the rear cover. 11-7...
Page 365 Appendix > Optional Equipment Insert the power cord into the socket and turn on the power switch. (6) IB-50 "Network Interface Kit" The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. Settings are possible for a variety of OS and network protocols. For details, refer to IB-50 User’s Manual. The installation method is the same as for SSD.
Page 366: Optional Applications
Appendix > Optional Equipment Optional Applications Overview of the Applications The applications listed below are installed on this machine. Application Data Security Kit Card Authentication Kit ThinPrint Option *1 This can be used on a trial basis for a limited time. NOTE •...
Page 367 Appendix > Optional Equipment Enter the license key using the numeric keys, and press the [OK] key. Some applications do not require you to enter a license key. Press [Yes] in the confirmation screen. Checking Details of Application Use the procedure below to check the details of application. Press the [System Menu/Counter] key.
Page 368: Character Entry Method
Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys Account Name: Text Display/Key Description Message Display Displays entered characters. [Clear] key Press to delete characters. Numeric keys Press to enter characters and symbols. Arrow keys Press to select the entry position, or select a character from the character list.
Page 369: Selecting Type Of Characters
Appendix > Character Entry Method Selecting Type of Characters To enter characters, the following three types are available: Types Description To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, press [Text] to select the type of characters you want to enter. Account Name: Account Name: Symbols:...
Page 370: Entering Symbols
Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) (Repeats from the first character on the left) 9 (During number entry) ‘ (space) (Repeats from the first character on the left) 0 (During number entry) Press to change the character in the cursor position between upper case and lower case.
Page 371 Appendix > Character Entry Method Press the [*/.] key. [r] changes to [R]. Account Name: Text Press the [►] key. The cursor moves to the right. Account Name: Text Press the [#] key. Displays the symbol list. Symbols: !"#$%&'()*+,-./:;<=> ?@[\]^_`{|}~€ ƒ„…†‡^‰ <‘’“”•–—˜™>¡¢£¤¥¦§¨©ª...
Page 372: Entering Using The Character Selection Screen
Appendix > Character Entry Method Entering Using the Character Selection Screen If “Login Operation” is [Select Character], then the screen is displayed to enter details by selecting from the characters on the message display. For details on changing the login operation method, refer to Login Operation on page 8-29.
Page 373: Paper
Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on page 11-24.
Page 374: Choosing The Appropriate Paper
Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 375: Moisture Content
Appendix > Paper Paper Size Cassette 1 Cassettes 2 to 5 Multi Purpose Tray Folio (210 × 330 mm) Youkei 4 (105 × 235 mm) × Youkei 2 (114 × 162 mm) × Custom Cassette 1: 140 × 210 to 216 × 356 mm Cassettes 2 to 5: 92 ×...
Page 376 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
Page 377: Special Paper
Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper • Letterhead • Colored paper •...
Page 378 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
Page 379: Thick Paper
Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufuku hagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
Page 380: Colored Paper
Appendix > Paper Colored Paper Colored paper must conform to the specifications listed on page 11-16. In addition, the pigments in the paper must be able to withstand the heat of printing (up to 200°C or 392°F). Preprinted Paper Preprinted paper must conform to the specifications listed on page 11-16.
Page 381: Specifications
Executive, Oficio II, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2, Custom Warm-up Time Power on ECOSYS M3040dn: 21 seconds or less (22°C/71.6°F, ECOSYS M3540dn: 21 seconds or less 60%) Low Power...
Page 382 Appendix > Specifications Item Description Interface Standard USB Interface Connector: 1 (Hi-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) USB Port: 2 (Hi-Speed USB) Fax: 1 Option Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) Operating Temperature 10 to 32.5°C/50 to 90.5°F Environment Humidity 15 to 80 %...
Page 383: Copy Functions
33 sheets/min B5-R 33 sheets/min A5-R 22 sheets/min First Copy Time Black and ECOSYS M3040dn: 9.0 seconds or less (A4, feed from White ECOSYS M3540dn: 9.0 seconds or less Cassette) Zoom Level Manual mode: 25 to 400%, 1% increments Auto mode: Preset Zoom...
Page 384: Scanner Functions
600×600 dpi, 400×400 dpi, 300×300 dpi, 200×400 dpi, 200×200 dpi, 200×100 dpi File Format TIFF (MMR/JPEG compression), JPEG, PDF (MMR/JPEG compression), XPS, PDF/A, High compressive PDF Scanning Speed ECOSYS M3040dn 1-sided B/W 40 Images/min Color 30 Images/min ECOSYS M3540dn 2-sided...
Page 385: Paper Feeder (500-Sheet) (Option)
Appendix > Specifications Paper Feeder (500-sheet) (Option) Item Description Paper Supply Method Friction retard feeder (No. Sheets: 500, 80 g/m²) Paper Size A4, A5, B5, B6, Folio, 216 × 340 mm, Letter, Legal, Statement, Executive, Oficio II, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Oufuku Hagaki, Youkei 4, Youkei 2, Custom (92×162 to 216×356 mm)
Page 386: Glossary
Appendix > Glossary Glossary Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout. When the preset timeout passes, the machine automatically prints output. However, no output is performed if the last page has no data to be printed.
Page 387: Ecoprint Mode
SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels.
Page 388: Printer Driver
Appendix > Glossary POP3 (Post Office Protocol 3) A standard protocol to receive E-mail from the server in which the mail is stored on the Internet or an intranet. PostScript A page description language developed by Adobe Systems. It enables flexible font functions and highly-functional graphics, allowing higher quality printing.
Page 389 Appendix > Glossary TCP/IP (IPv6) TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4). IPv6 is the next-generation Internet protocol and expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also introducing other improvements such as additional security functionality and the capacity to prioritize data transmission.
Page 390: Index
Index Command Center RX 2-37 Common Settings 8-18 Date Setting 8-24 Default Screen 8-18 Numerics Display Brightness 8-19 2 in 1 Layout 6-16 Display Status/Log 8-31 Default 8-29 Error Handling 8-24 4 in 1 Layout 6-16 Format SD Card 8-30 Default 8-29 Format SSD...
Page 391 Time Zone 8-24 E-mail Subject/Body 6-25 Date/Time 8-24 Default 8-28 Default Gateway 11-29 Emulation 11-30 Settings 2-13 Selection 8-33 Default Screen 8-18 Encrypted PDF 6-26 Delete after Printed 6-26 Energy Saving Control Function 1-13 Density 6-10 Energy Star (ENERGY STAR®) Program 1-14 Density Adjustment 8-38...
Page 392 Protocol Detail JPEG/TIFF Print 6-27 HTTPS Default 8-28 Protocol Detail 8-34 Image Quality 6-22 Knopflerfish License 1-10 Default 8-29 KPDL 11-30 Inner Tray Install Macintosh 2-30 Label 11-21 Software 2-23 LAN Cable Windows 2-24 Connecting Interface Block Setting 8-15 LAN Interface 8-11 IP Address 11-30...
Page 393 Loading Cardstock 3-13 Loading Envelopes 3-13 One Touch Key Loading Paper Adding 3-39 Loading Paper in the Cassettes Editing and Deleting 3-40 Loading Paper in the Multi Purpose Tray 3-11 OpenSSL License Media Type Setting 8-23 Operation Panel Multi Purpose Tray 8-22 Option Size and Media Type...
Page 394 MP Tray Priority 8-34 Recall Destination 8-35 Orientation 8-33 Select Key Setting 8-35 Override A4/LTR 8-33 Send and Forward 8-35 Paper Feed Mode 8-34 Send to Folder (FTP) 5-13 Resolution 8-34 Send to Folder (SMB) 5-13 User Name 8-34 Sending 5-13 Wide A4 8-33...
Page 395 Interface Block Setting 8-15 Changing User Properties Network (Wi-Fi) 8-13 Enabling User Login Administration Network Interface (Send) 8-15 9-16 Network Setting Group Authorization Settings 9-18 Optional Functions 8-17 ID Card Settings 9-20 Optional Network 8-12 Local Authentication 9-17 Restart 8-17 Login Security Level 8-16...
Page 397 Phone: +33-1-69852600 Fax: +27-11-466-3050 Fax: +33-1-69853409 KYOCERA Document Solutions Russia LLC KYOCERA Document Solutions Espana, S.A. Botanichesky pereulok 5, Moscow, 129090, Edificio Kyocera, Avda. de Manacor No.2, Russia 28290 Las Matas (Madrid), Spain Phone: +7(495)741-0004 Phone: +34-91-6318392 Fax: +7(495)741-0018 Fax: +34-91-6318219...
Page 398 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com...

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Ecosys m3540dn

Kyocera ECOSYS M3040dn Operation Manual

Overview

Machine Features

Guides Provided with the Machine

Appendix

About the Operation Guide (this Guide)

Menu Map

1 Legal and Safety Information

Notice

2 Installing and Setting up the Machine

Part Names

Connecting the Machine and Other Devices

Connecting Cables

Power On/Off

Login/Logout

Default Settings of the Machine

Energy Saver Function

Installing Software

Checking the Counter

Additional Preparations for the Administrator

Command Center RX

Transferring Data from Our Other Products

3 Preparation before Use

Using the Operation Panel

Loading Paper

Paper Stopper

Preparation for Sending a Document to a Shared Folder in a PC

Registering Destinations in the Address Book

4 Printing from PC

Printing by Airprint

Printing Data Saved on the Printer

5 Operation on the Machine

Loading Originals

Checking the Equipment's Serial Number

Program

Select Key Settings

Copying

Sending

How to Use the FAX Function

What Is Document Box

Using a Custom Box

Printing Documents Stored in Removable USB Memory

Saving Documents to USB Memory (Scan to USB)

Check the USB Memory Information

Removing USB Memory

6 Using Various Functions

Functions Available on the Machine

Functions

7 Status/Job Cancel

Checking Job Status

Checking Job History

Job Operation

Checking Device Status

Checking the Remaining Amount of Toner and Paper

8 Setup and Registration (System Menu)

System Menu

9 User Authentication and Accounting (User Login, Job Accounting)

Overview of User Login Administration

Enabling User Login Administration

Setting User Login Administration

Using User Login Administration

Overview of Job Accounting

Enabling Job Accounting

Setting an Account

Configuring Job Accounting

Using Job Accounting

Unknown ID Job

10 Troubleshooting

Regular Maintenance

Quick Links

OPERATION GUIDE

Troubleshooting

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Summary of Contents for Kyocera ECOSYS M3040dn