Page 1 › › › › PRINT COPY SCAN FAX OPERATION GUIDE ECOSYS M3540dn...
Page 2: Table Of Contents
Contents Contents ............................i Preface .............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide .....................v Conventions in This Guide .................... vi Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
Page 3 Original Image ........................3-20 FAX Resolution ........................3-21 Orig.Orientation ........................3-21 Continuous Scan ........................ 3-21 File Name Entry ........................3-21 JobFinish Notice ......................... 3-21 FAX Delayed Transmission ....................3-22 Cancelling and Sending Delayed Transmissions (Queued) ........3-22 FAX Direct Transmission ....................3-23 Cancelling Direct Transmission ................
Page 4 Deleting Originals after Printing from a Sub Address Box ........5-17 Deleting Originals from a Sub Address Box ............. 5-18 Printing a Sub Address Box List ................5-19 Sub Address Transmission ..................5-20 Polling Communication ....................... 5-22 Polling Transmission ....................5-22 Polling Reception .....................
Page 5 Report ........................8-3 Common Settings ....................... 8-3 FAX ..........................8-4 Adjust/Maint....................... 8-8 Transmission Restriction ...................... 8-9 Registering Permit FAX No..................8-10 Changing and Deleting Permit FAX No..............8-11 Registering Reject FAX No..................8-11 Changing and Deleting Reject FAX No..............8-12 Registering Permit ID No.
Page 6: Contents
Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.
Page 7: Conventions In This Guide
Conventions in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
Page 8 Conventions used in procedures for operating the machine Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.
Page 9: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 FCC PART 68 REQUIREMENTS ......................
Page 10: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Page 11: About This Operation Guide
Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...
Page 12: Important Safety Instructions
Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...
Page 13: Declarations To European Directives
Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC...
Page 14: Network Compatibility Declaration
Legal and Safety Information > Notice • AN 11R00 AN for P • GR 04R00 National AN for GR • AN 12R00 AN for E • NO 01R00 National AN for N • AN 16R00 General Advisory Note • NO 02R00 National AN for N •...
Page 15: Before Using The Fax Machine
Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Method ............................ 2-5 Setting Date and Time ............................2-6 Local FAX Information Entry ..........................2-8 TTI (Transmit Terminal Identification) ...................... 2-8 Local FAX Name ............................
Page 16: Part Names And Functions
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. Operation panel Perform the fax operation with this panel.
Page 17 Before Using the Fax Machine > Part Names and Functions Document Processor (DP) Top Cover Open this cover when the original jammed in the Document Processor. Original Width Guides Adjust these guides according to the original width. Original Table Stack the sheet originals on this table. Original Eject Table Read originals are ejected onto this table.
Page 18: Operation Panel
Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the Status/Job Numeric keys. Cancel screen. Enter numbers and Displays the function menu for copy, symbols. print, transmission and document box. Displays the Document Box/USB screen. Increments or decrements numbers, or selects menu in the message display.
Page 19: Operation Method
Before Using the Fax Machine > Part Names and Functions Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Press the [System Menu/Counter] key, or [Function Menu] key to display the setting menus. Press the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.
Page 20: Setting Date And Time
Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.
Page 21 Before Using the Fax Machine > Setting Date and Time Press the [OK] key. Press the [▲] or [▼] key to set the hour, minute, and second. Press the [◄] and [►] key to move the cursor right and left. Date/Time: Hour Min.
Page 22: Local Fax Information Entry
Before Using the Fax Machine > Local FAX Information Entry Local FAX Information Entry Register the local FAX information below. TTI (Transmit Terminal Identification) Select whether or not to print the local fax information on the fax on the receiving system. Display the screen.
Page 23: Local Fax Number
Before Using the Fax Machine > Local FAX Information Entry Press the [OK] key. Set the Local FAX Name Use the numeric keys to enter the local fax name. Local FAX Name: Sales department Common Settings Text NOTE Refer to Character Entry Method on page 10-2 for details on entering characters.
Page 24: Local Fax Id
Before Using the Fax Machine > Local FAX Information Entry Local FAX ID Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 8-9.) Display the screen.
Page 25: Ecm Tx
Before Using the Fax Machine > Local FAX Information Entry Press the [OK] key. Press the [▲] or [▼] key to select [FAX Dialing Mode]. Press the [OK] key. Set the FAX Dialing Mode. Press [▲] or [▼] to select [Tone(DTMF)] or [Pulse(10pps)]. FAX Dialing Mode: Tone(DTMF) Pulse(10pps)
Page 26: Tx Start Speed
Before Using the Fax Machine > Local FAX Information Entry TX Start Speed Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed. NOTE Normally this should be used with the default setting.
Page 27: Pbx Setting (Europe Only)
Before Using the Fax Machine > Local FAX Information Entry PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.
Page 28: Registering Destinations In The Address Book
Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Contact addresses can also be registered with Command Center RX.
Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book Menu: Detail/Edit Delete Add Address Press the [OK] key. Select the registration method. Press the [▲] or [▼] key to select [Contact]. Press the [OK] key. Enter the contact name. Press the [] or [] key to select [Contact Name].
Page 30 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number. FAX No. Entry: 0123456789 Detail Enter the fax number of the receiving system using the numeric keys. Up to 32 digits can be entered as the fax number of the receiving system. Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during...
Page 31 Before Using the Fax Machine > Registering Destinations in the Address Book Press the [OK] key. FAX No. Entry: 0123456789 Detail Enter the address number. Press the [] or [] key to select [Address Number]. Detail: Address Number: 6/ 6 Edit Press [Edit].
Page 32: Adding A Group
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
Page 33 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the group name. Press the [] or [] key to select [Group Name]. Detail: Group Name: 1/ 3 Edit Press [Edit]. Enter the group name. Group Name: Sales Group Common Settings Text...
Page 34 Before Using the Fax Machine > Registering Destinations in the Address Book NOTE When checking information of the destination, press [Menu], select [Details], and then press the [OK] key. Press the [OK] key. The fax number and address of the member selected are displayed. Press the [OK] key.
Page 35: Editing And Deleting Address Book Entries
Before Using the Fax Machine > Registering Destinations in the Address Book Enter the address number. Address Number: (001 - 250) Press the [▲], [▼] key or numeric keys to enter a particular Address Number (001-250). Address Number is an ID for a destination. Register the group.
Page 36 Before Using the Fax Machine > Registering Destinations in the Address Book Detail: Contact Name 1/ 6 Edit Press [Edit]. Refer to Adding a contact on page 2-14 Adding a Group on page 2-18 for how to change. To delete a member (group) Press the [▲] or [▼] key to select the group to edit.
Page 37: Printing Address List
Before Using the Fax Machine > Registering Destinations in the Address Book Press the [▲] or [▼] key to select [Delete]. Press the [OK] key. Press [Yes] in confirmation screen. Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations.
Page 38: Adding A Destination On One Touch Key
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 22 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
Page 39: Editing And Deleting One Touch Key
Before Using the Fax Machine > Registering Destinations in the Address Book Press the [OK] key. The fax number and address of the destination selected are displayed. Press the [OK] key. [Completed.] is displayed and One Touch Key is registered. Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key.
Page 40 Before Using the Fax Machine > Registering Destinations in the Address Book Press the [OK] key. The fax number and address of the destination selected are displayed. Press the [OK] key. [Completed.] is displayed and the destination is changed. When deleting registration contents Press the [▲] or [▼] key to select [Delete].
Page 41: Sending Faxes
Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................3-2 Checking and Editing Destinations ......................3-5 Checking the Send Status ........................3-7 Priority Override Send ..........................3-7 Cancelling the Transmission ........................3-9 Using redial ............................. 3-11 Methods For Entering the Destination ......................3-12 Entering the destination fax number with the numeric keys ..............
Page 42: Basic Transmission Procedure
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Press the [FAX] key. Ready to send. 2013/08/08 10:10 200x100dpi Quiet FAX Res. The base screen for fax appears. Place the originals. Refer to the machine’s Operation Guide for placing originals.
Page 43 Sending Faxes > Basic transmission procedure NOTE Up to 64 digits can be entered as the fax number of the receiving system. Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
Page 44 Sending Faxes > Basic transmission procedure NOTE When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.
Page 45: Checking And Editing Destinations
Sending Faxes > Basic transmission procedure Checking and Editing Destinations Check and edit a selected destination. Press the [FAX] key. Press the [Confirm/Add Destination] key. Check the destination. Press the [▲] or [▼] key to select the destination you want to check. Dest.
Page 46 Sending Faxes > Basic transmission procedure NOTE When editing information of the destination, press [Details]. Press the [OK] key. Add the destination (when entering the FAX number using the numeric keys). Press [Add]. Dest. Confirm.: 0123456789 Sales Group 9876543210 Exit Enter the fax number of the receiving system using the numeric keys.
Page 47: Checking The Send Status
Sending Faxes > Basic transmission procedure Checking the Send Status Press the [Status/Job Cancel] key. Display the send job status screen. Press the [▲] or [▼] key to select [Send Job Status]. Press the [OK] key. Display the send job status screen. Check the details of the transmission job.
Page 48 Sending Faxes > Basic transmission procedure Press the [OK] key. Display the send job status screen. Press the [▲] or [▼] key to select the fax job to be sent by priority override. Send Job Status: 0010 0123456789 0011 1234567890 . . . 0012 2345678901 .
Page 49: Cancelling The Transmission
Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) Press the [Stop] key.
Page 50 Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication) Follow this procedure to break the connection and stop transmission/reception. Press the [Status/Job Cancel] key. Disconnection of communication. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Check the status of communication.
Page 51: Using Redial
Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press the [Address Recall/Pause] key, and you can call the receiving system you dialed...
Page 52: Methods For Entering The Destination
Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE Dest. Entry(FAX) on page 8-7 is set to [Prohibit], it is not possible to directly enter a fax number.
Page 53: Choosing From The Address Book
Sending Faxes > Methods For Entering the Destination Item Description Sub Address Set this to transmit using a Sub Address. For details, refer to Sub Address Transmission on page 5-20. Encrypted TX This is set when using encrypted transmission to send the data. For details, refer Using the Encrypted Transmission on page 5-32.
Page 54 Sending Faxes > Methods For Entering the Destination Press the [▲] or [▼] key to select the destination. Address Book: Sales Department 1 Sales Group Support Department Menu NOTE When checking information of the destination, press [Menu], select [Details], and then press the [OK] key.
Page 55: Choosing By One Touch Key
Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-24.
Page 56: Login/Logout
Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Login Enter the login user name. If this screen is displayed during operations, press the [OK] key while the column for entering a login user name is selected.
Page 57 Sending Faxes > Login/Logout Enter the login password using the numeric keys and press the [OK] key. Login Password: Text For details on character entry, refer to Character Entry Method on page 10-2. Press [Login]. Logout To logout from the machine, press the [Authentication/Logout] key to return to the login user name/login password entry screen.
Page 58: Logging In When Job Accounting Has Been Enabled
Sending Faxes > Login/Logout Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login Enter the account ID. If this screen is displayed during operations, enter the account ID. Account ID: Counter NOTE...
Page 59: Fax Transmission Functions
Sending Faxes > Fax transmission functions Fax transmission functions To configure the settings for functions, press the key of the function you want to configure. You can also press the [Function Menu] key to select from other functions displayed on the message display. Operation Method (page 2-5) Selects the item displayed or changes the numeric value.
Page 60: Quiet Mode
Sending Faxes > Quiet Mode Reference Function Description page Manual Send This method allows you to send originals by pressing page 3-25 the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE For the procedure for transmitting FAX, refer to Basic transmission procedure on page 3-2.
Page 61: Fax Resolution
Sending Faxes > FAX Resolution FAX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 200x100dpi Norm.(Normal) when sending originals with standard size Typical character size: 10.5 point Resolution Resolution characters...
Page 62: Fax Delayed Transmission
Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the message display is not correct, you cannot send originals correctly at the preset time.
Page 63: Fax Direct Transmission
Sending Faxes > FAX Direct Transmission Canceling a job and immediate transmission. Canceling a job Press the [▲] or [▼] key to select the job to cancel. Scheduled Job: 0010 0123456789 0011 1234567890 0012 2345678901 Cancel Menu Press [Cancel]. Press [Yes] in confirmation screen. The selected job is deleted. Immediate transmission Press the [▲] or [▼] key to select the job you want to send by immediate transmission.
Page 64: Cancelling Direct Transmission
Sending Faxes > FAX TX Report Cancelling Direct Transmission During direct transmission, to cancel communication during transmission, press the [Stop] key. The originals that have been scanned are ejected, and the screen returns to the fax default screen. When originals remain in the document processor, take them out.
Page 65: Manual Send
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.
Page 66: Using Chain Dial
Sending Faxes > Using Chain Dial Using Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 67 Sending Faxes > Using Chain Dial Press the [OK] key. Chain: 2120123456 Detail To select the next fax number, repeat steps from step 2. Press the [Start] key. The transmission will start. NOTE When On is selected in Check New Dest., a confirmation screen is displayed for the entered FAX number.
Page 68: Program
Sending Faxes > Program Program By registering sets of frequently used functions as a single program, you can simply press one of the [Program I] to [Program IV] keys as needed to recall those functions. The following functions are already registered in [Program I] key.
Page 69: Confirming The Registered Program
Sending Faxes > Program Register the program. Press the one of the [Program I] to [Program IV] keys where you want to register the settings and hold it (2 seconds or more). The current settings are registered to the selected program key. Confirming the Registered Program The settings of the registered program can be confirmed by recalling the program.
Page 70: Deleting Program
Sending Faxes > Program Overwrite the program. Press the one of the [Program I] to [Program IV] keys to change and hold it (2 seconds or more). Press the [▲] or [▼] key to select [Overwrite], and press the [OK] key. Menu: Overwrite Delete...
Page 71: Receiving Faxes
Receiving Faxes This chapter explains the following topics: FAX Automatic Reception ..........................4-2 Reception Method ............................ 4-2 Checking and Changing the Reception Method ..................4-2 Flow of reception ............................. 4-3 Canceling reception (Disconnection of communication) ................4-4 Manual Reception .............................. 4-5 Flow of reception .............................
Page 72: Fax Automatic Reception
Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX dedicated reception. No special operation is required when receiving faxes. Reception Method This machine allows the following five reception methods.
Page 73: Flow Of Reception
Receiving Faxes > FAX Automatic Reception Flow of reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE You can change the number of times the ringing tone rings. (Refer to Reception on page 8- Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory.
Page 74: Canceling Reception (Disconnection Of Communication)
Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconnecting the telephone line during communication, use the following procedure. Display the screen. Press the [System Menu/Counter] key. Disconnection of communication. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key.
Page 75: Manual Reception
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing the hook] key after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to RX Settings on page 8-6.
Page 76: Fax Reception Functions
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Restrict the type of paper that can be used. FAX Media Type  page 4-7 ...
Page 77: Fax Reception Settings
Receiving Faxes > Fax reception settings Fax reception settings FAX Media Type Specify the paper type to be used for print output of the received fax. Supported paper types All Media Type, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to Reception on page 8-6.
Page 78: Rx Date/Time
Receiving Faxes > Fax reception settings Press the [OK] key. Press the [▲] or [▼] key to select the paper type you want to use for fax reception. Press the [OK] key. Set the paper type. Configure paper settings for fax reception. When selecting the paper type, select the same paper type as you selected in step 3.
Page 79: Duplex Printing
Receiving Faxes > Fax reception settings Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Print on both sides. Do not print on both sides. For more information about configuring settings, refer to Default fax settings on page 8-2.
Page 80: Using Convenient Fax Functions
Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ..............................5-2 Type of Forwarding Destination ....................... 5-2 Setting Forwarding ........................... 5-2 Registering Forwarding Destination ......................5-3 Changing and Deleting Registration Contents ..................5-5 Forwarding Time Setting .......................... 5-6 File Format Setting ..........................
Page 81: Forward Settings
Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.
Page 82: Registering Forwarding Destination
Using Convenient Fax Functions > Forward Settings Registering Forwarding Destination Use the procedure below to register a forwarding destination. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [Reception].
Page 83 Using Convenient Fax Functions > Forward Settings Press the [▲] or [▼] key to select the destination. Contacts: Sales Department 1 Sales Department 2 Sales Department 3 Menu NOTE When selecting the destination, press [Menu] and then [▲] or [▼] key, select [Search(Name)], and then press the [OK] key.
Page 84: Changing And Deleting Registration Contents
Using Convenient Fax Functions > Forward Settings Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [Reception].
Page 85: Forwarding Time Setting
Using Convenient Fax Functions > Forward Settings Press the [OK] key. Repeat the entry of the forwarding destination information. Press the [OK] key. To delete the destination Press the [▲] or [▼] key to select [Delete]. Press the [OK] key. Press [Yes] in confirmation screen.
Page 86: File Format Setting
Using Convenient Fax Functions > Forward Settings Configure the function. Press the [▲] or [▼] key to select [All day] or [Preset Time]. Forward Time: All day Preset Time To forward all day, select [All day] and press the [OK] key. To set a forwarding start time and end time, select [Preset Time] and press the [OK] key, and then set the start time and end time.
Page 87: E-Mail Subject Add. Info Setting
Using Convenient Fax Functions > Forward Settings Press the [▲] or [▼] key to select [Forward Settings]. Press the [OK] key. Press the [▲] or [▼] key to select [File Format]. Press the [OK] key. Configure the function. Press the [▲] or [▼] key to select [PDF], [TIFF] or [XPS]. NOTE If you have selected [PDF] for file format, PDF Encryption functions are available.
Page 88: Ftp Encrypted Tx Setting
Using Convenient Fax Functions > Forward Settings FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. Display the screen.
Page 89: Print Setting
Using Convenient Fax Functions > Forward Settings Press the [OK] key. Press the [▲] or [▼] key to select [Forward Settings]. Press the [OK] key. Press the [▲] or [▼] key to select [File Name Entry]. Press the [OK] key. Configure the function.
Page 90: Settings For Forwarding From Command Center Rx (Forward Settings)
Using Convenient Fax Functions > Forward Settings Press the [▲] or [▼] key to select [Print]. Press the [OK] key. Configure the function. Press the [▲] or [▼] key to select [On] (print) or [Off] (do not print). Press the [OK] key. Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this...
Page 91: Sub Address Box Function
Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.
Page 92: Registering A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Page 93: Changing/Deleting Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Use the [▲] or [▼] key or the numeric keys to enter a box number (01 to 20). Press the [OK] key. 10To finish the registration of a box, press the [▲] or [▼] key and select [Exit] then press the [OK] key.
Page 94: Printing Originals From A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Press the [OK] key. Changing/Deleting Changing Press the [▲] or [▼] key to select the box you want edit. Sub Address Box: Box 1 Box 2 Box 3 Menu Press the [OK] key. NOTE •...
Page 95 Using Convenient Fax Functions > Sub Address Box Function Press the [OK] key. Selecting the Originals. Press the [▲] or [▼] key to select the box containing the document you want to print. Press the [OK] key. NOTE If a Sub Address Box is protected by a password, enter the correct password. Press the [▲] or [▼] key to select the document you want to print.
Page 96: Checking Details
Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Display the screen. Press the [Document Box/USB] key. Press the [▲] or [▼] key to select [Sub Address Box]. Press the [OK] key.
Page 97: Deleting Originals From A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Press the [▲] or [▼] key to select the box containing the document you want to print. Press the [OK] key. NOTE If a Sub Address Box is protected by a password, enter the correct password. Press the [▲] or [▼] key to select the document you want to print.
Page 98: Printing A Sub Address Box List
Using Convenient Fax Functions > Sub Address Box Function Press the [▲] or [▼] key to select [Sub Address Box]. Press the [OK] key. Selecting the Originals. Press the [▲] or [▼] key to select the box containing the document you want to delete. Press the [OK] key.
Page 99: Sub Address Transmission
Using Convenient Fax Functions > Sub Address Box Function Press the [▲] or [▼] key to select [Sub Address Box]. Press the [OK] key. Print Press the [▲] or [▼] key to select [SubAddr Box List]. Press the [OK] key. Press [Yes] in confirmation screen.
Page 100 Using Convenient Fax Functions > Sub Address Box Function Configure the function. Press [Detail]. FAX No. Entry: 0123456789 Chain Detail Press the [] or [] key to select [Sub Address]. FAX Detail: Sub Address: 1/ 6 1234567890 Edit Press [Edit]. Enter the sub address using the numeric keys.
Page 101: Polling Communication
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 102 Using Convenient Fax Functions > Polling Communication Overwrite Setting To allow overwriting, set this option to [Allowed]. Use the procedure below to overwrite the existing document if the same name is added to the new file. If this option is set to [Not Allowed], the existing document will not be overwritten if the same file name is set. Display the screen.
Page 103: Cancelling Polling Transmissions
Using Convenient Fax Functions > Polling Communication Press the [OK] key. Select the functions. Press the [Function Menu] key. It is possible to set the following functions. Press the [OK] key when the setting is complete. Item Description Quiet Mode Lower print and scan speed for quiet processing.
Page 104: Polling Reception
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Page 105 Using Convenient Fax Functions > Polling Communication Press the [OK] key. Press the [▲] or [▼] key to select [On]. Press the [OK] key. Specifying destination. For details, refer to Methods For Entering the Destination on page 3-12. Press the [Start] key. The operations for reception begin.
Page 106: Printing From A Polling Box
Using Convenient Fax Functions > Polling Communication Press the [Start] key. Press the [Start] key. The operations for reception begin. NOTE When On is selected in Check New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Check New Dest.
Page 107: Checking Details
Using Convenient Fax Functions > Polling Communication Item Description File Name Entry Adds a file name. JobFinish Notice Sends E-mail notice when a job is complete. Print Override Suspends the current job and gives a new job top priority. For each of the functions, refer to the machine’s Operation Guide. Press the [Start] key.
Page 108 Using Convenient Fax Functions > Polling Communication Press the [▲] or [▼] key to select [Polling Box]. Press the [OK] key. Selecting the Originals. Press the [▲] or [▼] key to select the document you want to delete. Polling Box: Store File FAX 1 FAX 2...
Page 109: Encryption
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 110: Registering An Encryption Key
Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.
Page 111: Using The Encrypted Transmission
Using Convenient Fax Functions > Encryption Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [TX/RX Common]. Press the [OK] key. Press the [▲] or [▼] key to select [Encryption Key]. Press the [OK] key.
Page 112 Using Convenient Fax Functions > Encryption Press the [FAX] key. Place the originals. Specifying destination. FAX No. Entry: 0123456789 Chain Detail Enter the fax number of the receiving system using the numeric keys. NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys, you can use the destination.
Page 113: Setting The Encrypted Reception
Using Convenient Fax Functions > Encryption Select the encryption box. If you need to select an encryption box, set the box. Enter the box number (0000 to 9999) using the numeric keys. Press the [OK] key. Finish the encrypted transmission settings. Press the [OK] key.
Page 114 Using Convenient Fax Functions > Encryption Turn on encrypted reception. Press the [▲] or [▼] key to select [Encryption RX]. Press the [OK] key. Press the [▲] or [▼] key to select [On]. Press the [OK] key. Press the [▲] or [▼] key to select the encryption key number that you used to register the encryption key that you decided upon with the sender.
Page 115: Using A Connected Telephone
Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 116 Using Convenient Fax Functions > Using a Connected Telephone NOTE At the end of the conversation, you can also receive faxes by using the Remote Switch Function. (Refer to Remote Switch Function on page 5-43.) Preparation: Refer to to select [Auto(FAX/TEL)]. RX Settings on page 8-6 The telephone rings.
Page 117: Fax/Answering Machine Auto Switch Reception
Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 118 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 119: Drd Reception (Available For Inch Versions Only)
Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 120: Manual Send
Using Convenient Fax Functions > Using a Connected Telephone Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.
Page 121: Manual Reception
Using Convenient Fax Functions > Using a Connected Telephone Press the [Start] key. Transmission begins. Replace the handset. When sending starts, return the handset to its original position. Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine.
Page 122: Remote Switch Function
Using Convenient Fax Functions > Using a Connected Telephone Press [ManualRX]. On Hook: ManualRX Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 5-43.)
Page 123 Using Convenient Fax Functions > Using a Connected Telephone The connected telephone set makes a ringing tone. Lift the handset of the telephone. NOTE You can change the number of times the ringing tone rings. (Refer to Reception on page 8- Press the remote switch dial number (2 digits).
Page 124: Sending Faxes From Pc
Sending Faxes from This chapter explains the following topics: Flow of Sending Faxes from PC ........................6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-3 Uninstalling the FAX Driver ........................6-5 Basic Transmission ............................6-6 Configuring the Driver Default Settings ....................
Page 125: Flow Of Sending Faxes From Pc
Sending Faxes from PC > Flow of Sending Faxes from PC The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 126: Setup
Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format.
Page 127 Sending Faxes from PC > Setup Select FAX Driver. Select [Custom Install]. Select the print system to be installed. Click [ Select [FAX Driver]. Click [ Click [Install]. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).
Page 128: Uninstalling The Fax Driver
Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. Uninstall the software.
Page 129: Basic Transmission
Sending Faxes from PC > Basic Transmission Basic Transmission Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation. Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.
Page 130 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-9.
Page 131 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation.
Page 132: Configuring The Driver Default Settings
Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and...
Page 133: Default Settings Dialog Box
Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
Page 134 Sending Faxes from PC > Basic Transmission Item Description Transmit and Print Check the checkbox when you want to print out the documents at the fax checkbox machine same time as you send them by fax. Display confirm You can check the checkbox to display the destination confirmation screen dialog checkbox and check the destinations before transmission.
Page 135 Sending Faxes from PC > Basic Transmission Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password.
Page 136: Changing Transmit Settings
Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to.
Page 137 Sending Faxes from PC > Basic Transmission Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows Address Book, select [Windows Address Book].
Page 138 Sending Faxes from PC > Basic Transmission Click on the [OK] button. [Transmit Settings] dialog box will be displayed once again. (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box.
Page 139 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page]...
Page 140: Using Cover Pages
Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Page 141 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method given on page to display the Transmit Settings dialog box.
Page 142 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
Page 143 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list.
Page 144 Sending Faxes from PC > Basic Transmission Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered.
Page 145: Cover Page Registration (Default Settings)
Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
Page 146 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
Page 147 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 6-12. Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
Page 148 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
Page 149 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...
Page 150: Transmission Control
Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
Page 151: Managing Jobs
Managing Jobs This chapter explains the following topics: Various Reports for FAX ............................. 7-2 Checking FAX Job History ..........................7-3 Send Job Log and Print Job Log ......................7-3 Outgoing FAX Log and Incoming FAX Log ....................7-4 Printing Administrative Reports (Result Rpt Set.) ....................7-5 Send Result Reports (Send Result) ......................
Page 152: Various Reports For Fax
Managing Jobs > Various Reports for FAX Various Reports for FAX Check the fax transmission results and registration status using the following tools. Reports Display Menu Contents to Timing of Check Reference Location Check Page FAX job history Message display Send Job Log History of latest 16 Any time...
Page 153: Checking Fax Job History
Managing Jobs > Checking FAX Job History Checking FAX Job History Send Job Log and Print Job Log You can display the history of the latest 16 each of send (including scan jobs) and receipt (including copy and print jobs) results on the message display for checking.
Page 154: Outgoing Fax Log And Incoming Fax Log
Managing Jobs > Checking FAX Job History Outgoing FAX Log and Incoming FAX Log Display the history of the latest 50 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Operation Guide.
Page 155: Printing Administrative Reports (Result Rpt Set.)
Managing Jobs > Printing Administrative Reports (Result Rpt Set.) Printing Administrative Reports (Result Rpt Set.) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports (Send Result) Each time you send a fax, you can print a report to confirm whether the fax was sent successfully.
Page 156: Report For Job Canceled Before Sending
Managing Jobs > Printing Administrative Reports (Result Rpt Set.) Send Result Report Send Result Report Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. Display the screen.
Page 157: Fax Rx Result Reports
Managing Jobs > Printing Administrative Reports (Result Rpt Set.) If [Dest. or Name] is selected, either the name (destination name) or the destination (FAX No.) stored in the address book is shown. If [Dest. and Name] is selected, both the name (destination name) and destination (FAX No.) are shown. When the destination was directly entered, only the destination (FAX No.) is shown.
Page 158 Managing Jobs > Printing Administrative Reports (Result Rpt Set.) Press the [OK] key. Press the [▲] or [▼] key to select [Result Rpt Set.]. Press the [OK] key. Press the [▲] or [▼] key to select [FAX RX Result]. Press the [OK] key. Configure the function.
Page 159: Activity Report (Outgoing Fax Rpt And Incoming Fax Rpt)
Managing Jobs > Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt) Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.
Page 160 Managing Jobs > Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt) Press the [▲] or [▼] key to select [Report]. Press the [OK] key. Press the [▲] or [▼] key to select [Admin Rpt Set.]. Press the [OK] key. Press the [▲] or [▼] key to select [Outgoing FAX Rpt] or [Incoming FAX Rpt].
Page 161: Status Page
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. Press the [System Menu/Counter] key.
Page 162: Reporting Fax Receipt Result By E-Mail
Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [Report]. Press the [OK] key.
Page 163 Managing Jobs > Reporting FAX Receipt Result by E-mail Press the [▲] or [▼] key to select the destination. Press the [OK] key. Enter the E-mail address Press the [▲] or [▼] key to select [Address Entry]. Press the [OK] key. Enter the desired e-mail address using the numeric keys.
Page 164: Confirmation Screen Of Destinations
Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to confirm the destinations.
Page 165 Managing Jobs > Confirmation Screen of Destinations Press [Next]. When you have finished checking all destinations, press [Next]. Press the [Start] key. Start sending. 7-15...
Page 166: Fax Settings
Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 System Menu Settings ..........................8-2 Report ..............................8-3 Common Settings ............................ 8-3 FAX ................................8-4 Adjust/Maint............................. 8-8 Transmission Restriction ............................ 8-9 Registering Permit FAX No........................8-10 Changing and Deleting Permit FAX No.
Page 167: Default Fax Settings
Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Press the [System Menu/Counter] key to show the settings on the message display. Then, select from the settings displayed. Refer to Operation Method on page 2-5.
Page 168: Report
Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Item Description Report Status Page A status page provides information on a number of user setups. FAX- Print related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.
Page 169: Fax
Fax Settings > Default fax settings Timer Setting Item Description Unusable Time This feature sets a time period during which the machine will not print received faxes. Refer to Unusable Time on page 8-18. Function Defaults Item Description FAX Resolution Select the default scanning resolution.
Page 170 Fax Settings > Default fax settings Item Description Local FAX Name Register the local FAX name printed in the transmit terminal identification (TTI) area. Refer to Local FAX Name on page 2-8. Local FAX ID Register the local FAX ID. Refer to Local FAX ID on page 2-10.
Page 171 Fax Settings > Default fax settings Reception Item Description FAX Media Type Specify the paper type to be used for print output of the received fax. Value: All Media Type, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 Refer to FAX Media Type on page 4-7.
Page 172 Fax Settings > Default fax settings Item Description Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Value: On, Off For details, refer to Duplex Printing on page 4-9.
Page 173: Adjust/Maint
Fax Settings > Default fax settings Adjust/Maint. Adjust printing quality and conduct machine maintenance. Service Setting Item Description FAX Call Set.(Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. Exchange Select.
Page 174: Transmission Restriction
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 175: Registering Permit Fax No
Fax Settings > Transmission Restriction Prerequisites Reception Rejection Requirements Reception • Register Reject FAX numbers. • The sender’s Local FAX Number is Rejection (Refer to Registering Reject FAX No. not registered. on page 8-11.) • The sender’s Local Fax Number •...
Page 176: Changing And Deleting Permit Fax No
Fax Settings > Transmission Restriction Changing and Deleting Permit FAX No. Display the screen. Press the [System Menu/Counter] key. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [TX/RX Restrict.]. Press the [OK] key.
Page 177: Changing And Deleting Reject Fax No
Fax Settings > Transmission Restriction Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [TX/RX Restrict.]. Press the [OK] key. Press the [▲] or [▼] key to select [Reject No. List]. Press the [OK] key.
Page 178: Registering Permit Id No
Fax Settings > Transmission Restriction Change/Delete. Changing Press the [▲] or [▼] key to select the Reject FAX No. to be changed. Press the [OK] key. Use the numeric keys to reenter the Reject FAX number. NOTE For the procedure for entering a number, refer to Registering Reject FAX No.
Page 179: Changing And Deleting Permit Id No
Fax Settings > Transmission Restriction Press the [OK] key. Use the numeric keys to enter Permit ID No. (0000 to 9999), Press the [OK] key. To register another permit fax number, repeat Steps 2-1 to 2-5. Changing and Deleting Permit ID No. Display the screen.
Page 180: Setting Send Restriction
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.
Page 181: Setting Reception Restriction
Fax Settings > Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.
Page 182 Fax Settings > Transmission Restriction Press the [OK] key. Press the [▲] or [▼] key to select [UnknownNumber RX]. Press the [OK] key. Configure the function. Press the [▲] or [▼] key to select [Prohibit] or [Permit]. Press the [OK] key. To receive faxes from the unknown number, select [Permit].
Page 183: Unusable Time
Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs.
Page 184 Fax Settings > Unusable Time NOTE If the same time is set as the start time and end time, you cannot use all day. Press the [OK] key. Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time. Use the numeric keys to enter Unlock Code (0000 to 9999) Press the [OK] key.
Page 185: Account Management
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
Page 186 Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission •...
Page 187: Troubleshooting
Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ......................9-3 Messages ................................9-4 Error Code List ..............................9-6 Troubleshooting ..............................9-9...
Page 188: Indicators During Sending/Receiving Operation
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...
Page 189: Precautions When Turning Power Off
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch. Check that the indicators are off.
Page 190: Messages
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to Error Code List on page 9-6 for a description.
Page 191 Troubleshooting > Messages Message Checkpoint Corrective Action Reference Page Polling box limit exceeded. Is [OK] displayed on the screen? The specified box is full, and no further 5-22 Job is canceled. storage is available; Job is canceled. Press the [OK] key. Try to perform the job again after printing or deleting data from the box.
Page 192: Error Code List
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
Page 193 Troubleshooting > Error Code List Error Code Possible Cause/Action U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
Page 194 Troubleshooting > Error Code List Error Code Possible Cause/Action U04500 Encrypted reception was canceled because the encryption key does not match. U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine. Check with the recipient. U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine.
Page 195: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
Page 196 Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot output from a Sub Is the box password been set? Enter the correct box password. 5-12 Address Box. Cannot use polling reception. Is polling transmission being Check with the recipient. ―...
Page 197: 10 Appendix
10 Appendix This chapter explains the following topics: Character Entry Method ........................... 10-2 Specifications ..............................10-6 Menu Map ................................ 10-8 Received FAX Sizes and Paper Priority (Metric Model) ................. 10-12 Received FAX Sizes and Paper Priority (Inch Model) ..................10-13 10-1...
Page 198: Character Entry Method
Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys Account Name: Text Display/Key Description Message Display Displays entered characters. [Clear] key Press to delete characters. Numeric keys Press to enter characters and symbols. Arrow keys Press to select the entry position, or select a character from the character list.
Page 199: Selecting Type Of Characters
Appendix > Character Entry Method Selecting Type of Characters To enter characters, the following three types are available: Types Description To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, press [Text] to select the type of characters you want to enter. Account Name: Account Name: Symbols:...
Page 200: Entering Symbols
Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) (Repeats from the first character on the left) 9 (During number entry) ‘ (space) (Repeats from the first character on the left) 0 (During number entry) Press to change the character in the cursor position between upper case and lower case.
Page 201 Appendix > Character Entry Method Press the [*/.] key. [r] changes to [R]. Account Name: Text Press the [►] key. The cursor moves to the right. Account Name: Text Press the [#] key. Displays the symbol list. Symbols: !"#$%&'()*+,-./:;<=> ?@[\]^_`{|}~€ ƒ„…†‡^‰ <‘’“”•–—˜™>¡¢£¤¥¦§¨©ª...
Page 202: Specifications
Appendix > Specifications Specifications NOTE Specifications are subject to change without notice. FAX function Item Description Compatibility SuperG3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (JBIG, ITU-T A4 #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme MMR/MR/MH/JBIG Error Correction Original Size...
Page 203 Appendix > Specifications FAX Driver functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows XP, Windows Server 2003/2008/2012, Windows Vista and Windows 7/8 Transmission Resolution (400 × 400dpi), Fine (200 × 200dpi), Ultra Fine Normal (100 ×...
Page 204: Menu Map
Appendix > Menu Map Menu Map Address Book (page 3-13) Redial (page 3-11) Checking and Editing Destinations (page 3-5) Manual Send (page 3-25) Manual Reception (page 4-5) One Touch Key (page 3-15) Program (page 3-28) Quiet Mode (page 3-20) Original Size (page 3-20) Original Image (page 3-20) FAX Resolution (page 3-21) Orig.Orientation (page 3-21)
Page 205 Appendix > Menu Map Print Job Status (refer to the machine’s Operation Guide) Send Job Status (refer to the machine’s Operation Guide) Store Job Status (refer to the machine’s Operation Guide) Scheduled Job (page 3-22) Print Job Log (page 7-3) Send Job Log (page 7-3) Store Job Log (refer to the machine’s Operation Guide) FAX Job Log...
Page 206 Appendix > Menu Map Common Settings Language (refer to the machine’s Operation Guide) Default Screen (refer to the machine’s Operation Guide) Sound (page 8-3) FAX Speaker Volume (page 8-3) FAX Monitor Volume (page 8-3) Display Bright. (refer to the machine’s Operation Guide) Orig./Paper Set.
Page 207 Appendix > Menu Map FAX (page 8-4) TX/RX Common Encryption Key (page 5-30) Transmission TTI (page 2-8) (page 8-4) Local FAX Name (page 2-8) Local FAX ID (page 2-10) Local FAX Number (page 2-9) FAX Dialing Mode (page 2-10) Retry Times (page 8-4) ECM TX (page 2-11) TX Start Speed (page 2-12) Reception (page 8-6)
Page 208: Received Fax Sizes And Paper Priority (Metric Model)
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Long Originals *1 Long Originals *2...
Page 209: Received Fax Sizes And Paper Priority (Inch Model)
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Long Originals *2 Legal...
Page 210: Index
Index ECM RX ECM TX Numerics E-mail Notice Job Finish Notice 3-21 2 in 1 Printing Reporting FAX Receipt Result 7-12 Encryption Communication 5-30 Changing and Deleting Registration Contents of Account Management 8-20 Encryption Key 5-31 Address Book 2-14, 3-13 Encryption Box No.
Page 211 Machine (Names) Received FAX Sizes and Paper Priority 10-12, 10-13 Manual Reception 4-5, 5-42 Receiving Mode 4-2, Manual Send 3-25, 5-41 Redial 3-11 Memory Reception Changing Retry Times Memory Transmission Reject Fax No. Cancel Change/Deletion 8-12 Menu Map 10-8 Registration 8-11 Messages Remote Diagnostics...
Page 212 > Index Telephone Line Time Transmission Restriction Communication Establishing Requirements Permit FAX No. 8-10 Permit ID No. 8-13 Prerequisites Reception Rejection Requirements 8-10 Reception Restriction Setting 8-16 Reject FAX No. 8-11 Send Restriction Setting 8-15 Unknown Number Reception 8-16 Troubleshooting TX Start Speed Unusable Time 8-18...
Page 214 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com...

Kyocera ECOSYS M3540dn Operation Manual

1 Legal and Safety Information

2 Before Using the Fax Machine

3 Sending Faxes

4 Receiving Faxes

5 Using Convenient Fax Functions

6 Sending Faxes from PC

7 Managing Jobs

8 Fax Settings

9 Troubleshooting

10 Appendix

Quick Links

Troubleshooting

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Summary of Contents for Kyocera ECOSYS M3540dn