Ricoh C2408 Operating Instructions Manual

Laser printers

Table of Contents

Quick Links

What You Can Do With This Machine

Basics

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

REMARKS

Specification

For safe and correct use of this machine, please be sure to read the Safety Information be-

fore you use it.

Operating Instructions

General Settings Guide

Table of Contents

Chapters

Table of Contents

Troubleshooting

Summary of Contents for Ricoh C2408

Page 1: Operating Instructions
Operating Instructions General Settings Guide What You Can Do With This Machine Basics Combined Function Operations Document Server User Tools (System Settings) Troubleshooting REMARKS Specification For safe and correct use of this machine, please be sure to read the Safety Information be- fore you use it.
Page 2 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Notes Some illustrations may be slightly different from your machine.
Page 3: Table Of Contents
TABLE OF CONTENTS Notice ........................1 Copyrights and Trademarks .................4 Trademarks ........................4 Information about Installed Software................4 How to Read this Manual ..................8 Safety Information ....................9 Safety During Operation.....................9 Positions of Labels and Hallmarks for R R WARNING and R R CAUTION.... 11 ENERGY STAR Program ..................
Page 4 4. Document Server Relationship between the Document Server and Other Functions....55 Document Server Display ..................55 Using the Document Server................57 Scanning and Saving Originals ................57 Changing the File Name, User Name, or Password ..........59 Selecting a Document ....................60 Searching Saved Documents...................
Page 5 6. Troubleshooting If Your Machine Does Not Operate as You Want ..........111 General ........................111 Printing Problems....................113 Document Server ....................114 B Loading Paper ....................115 Loading Paper in Tray 1 and 2................115 Loading Paper in Tray 3 and 4 (option)..............115 Loading Paper in the Large Capacity Tray (option) ..........116 D Adding Toner....................
Page 6 8. Specification Mainframe ......................147 Options ....................... 152 Document Feeder ....................152 500-Sheet Finisher....................153 1000-Sheet Finisher....................154 Bridge Unit ......................155 Shift Sort Tray ......................155 Duplex Unit......................156 Internal tray 2 (1 bin tray) ..................156 Bypass Tray ......................157 Large Capacity Tray (LCT)..................157 Paper tray unit......................158 Copy Paper ......................
Page 7: Notice
Notice Important Do not make copies of any item for which copying is prohibited by law. Copying the following items is normally prohibited by local law: Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The color copy samples in this book may differ slightly from the actual copies due to printing effects.
Page 8 Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.
Page 9 Pour empêcher que cet appareil cause du brouillage au service faisant l'objet d'une licence, il doit être utilisé á l'intérieur et devrait être placé loin des fenêtres afin de fournir un écran de blindage maximal. Si le matériel (ou son antenne d'emission) est installe á l'extérieur, il doit faire l'objet d'une licence.
Page 10: Copyrights And Trademarks
Copyrights and Trademarks Trademarks ® Ethernet is a registered trademark of Xerox Corporation. ® ® PostScript and Acrobat are registered trademarks of Adobe Systems Incorpo- rated. Apple Talk, Apple, Macintosh are registered trademarks of Apple Computer, In- corporated. Novell, and Netware are registered trademarks of Novell, Inc. ®...
Page 11 Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, sub- ject to the following conditions: The above copyright notice and this permission notice shall be included in all...
Page 12 Neither the name of The NetBSD Foundation nor the names of its contribu- tors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER- CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-...
Page 13 • This product includes software developed by Christopher G. Demetriou for the NetBSD Project. • This product includes software developed by Paul Kranenburg. • This product includes software developed by Adam Glass. • This product includes software developed by Jonathan Stone. •...
Page 14: How To Read This Manual
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 15: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 16 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 17: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R R CAUTION This machine has labels and hallmarks for RWARNING,RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ZGJS836E...
Page 18: Energy Star Program
ENERGY STAR Program The machine model which meets the Guidelines is Type 2. As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 19 Specification Copier only Low Power Mode Power consumption 128.2W or less Default interval 15 minutes Recovery Time 30 sec. or less Off Mode Power consumption 15 W or less Default interval 60 minutes 1 Sided → 2 Sided Duplex Priority ❖...
Page 20: Manuals For This Machine
Manuals for this Machine This is a multi-functional machine combining copier, facsimile, printer and scan- ner functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures for that func- tions. Please consult the relevant parts of manual. ❖...
Page 21: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover of this manual. Type 1 Type 2 Copy speed/Single Color 24 copies/minute 32 copies/minutes " × 11"K) "...
Page 23: What You Can Do With This Machine
1. What You Can Do With This Machine Additional Functions Provided by Internal Options You can expand the capabilities of this machine to include fax functions. When you want to add a function, contact your sales or service representative. Scanning originals Copy, Facsimile transmission Print Copy, Facsimile reception...
Page 24: Scanner Mode (Option)
What You Can Do With This Machine Scanner Mode (Option) You can use this machine as a scanner. It is also possible to E-mail scanned image as attached files via a LAN, or the In- ternet. You can also E-mail to ScanRouter V2 Lite/Professional. Document Server Mode You can save documents from copy functions, facsimile transactions, the printer, and the scanner to the hard disk.
Page 25 Additional Functions Provided by Internal Options Note ❒ You can save the following: • Data from documents scanned using the document feeder • Data from documents scanned using the exposure glass • Data sent from a computer Important ❒ Do not turn off the main power switch when the Operation Switch is on or the On indicator is lit or blinking.
Page 26: User Management
What You Can Do With This Machine User Management You can limit the users of the machine, and restrict their use of certain functions using user codes. Using the User Code The user is requested to enter a registered user code to operate the machine. You can check the use of the machine by each user.
Page 27: Basics
2. Basics Guide To Components ZGJS100N Exposure glass cover (option) or Main power switch Document feeder (ADF) (option) If the machine does not operate after turning on the operation switch, check Lower the exposure glass cover over the main power switch is turned on. ⇒ originals placed on the exposure glass for p.32 “Turning On the Power”...
Page 28 Basics Internal tray 2 (1 bin tray) (option) Paper tray (upper: tray 1, lower: tray 2) Duplex unit (Unit for two-sided Load paper here. copies) (option) Paper tray unit (option <upper: Front cover tray 3, lower: tray 4>) Open to access the inside of the machine. Load paper here.
Page 29: External Options
External Options External Options ZGJS000N 500-Sheet Finisher Note Sorts, stacks and staples copies. ❒ When you use the 1000-sheet Finisher, the adjustment table is required. Bridge unit Relays copies to the finisher. Shift sort tray Sorts and stacks copies. Handset Use as a telephone receiver when a fac- Paper tray unit simile unit is installed.
Page 30: Control Panel
Basics Control Panel Note ❒ This illustration shows the Control Panel of the machine with options fully in- stalled. Screen contrast knob Display panel Adjusts the brightness of the display pan- Shows operation status, error messages, and function menues. { { { { User Tools/Counter} } } } key { { { { On Hook Dial} } } } key (facsimile mode) •...
Page 31 Control Panel { { { { Interrupt} } } } key (copy mode) { { { { Pause/Redial} } } } key (facsimile mode) Press to make interrupt copies during a copy run. • Pause Insert a pause when you are dialing or Main power indicator and pow- storing a fax number.
Page 32: Display Panel
Basics Display Panel The display panel shows machine status, error messages and function menus. Important ❒ A force or impact of more than 30 N (about 3kgf) might damage the display panel. The copying screen is displayed as default following power on. The function items displayed serve as selector keys.
Page 33: Connecting The Machine (Network Connections)
Connecting the Machine (Network Connections) Connecting the Machine (Network Connections) IEEE 1394 board installed Wireless LAN board installed ZGJS831E Parallel port 10BASE-T/100BASE-TX IEEE 1394 ports (option) Wireless LAN port (option)
Page 34: Requirements
Basics Requirements Requirements Before using this machine, make sure that all appropriate environmental and electrical requirements are satisfied. Connect the machine to the host computer using the parallel port, Network Interface Board, or both. Make sure you have all the cables, connectors, and electrical outlets necessary to attach the machine to the host computer or network.
Page 35 Connecting the Machine (Network Connections) Note ❒ Consult your network administrator before connecting the machine to a net- work. ❒ Make sure to use a properly shielded and grounded cable (UTP, STP, Catego- ry/Type5) for the connection to the host computer (and/or HUB) in order to meet FCC and EMC Directive 89/336/EEC emission guidelines.
Page 36: Connecting The Network Cable To The Network
Basics Connecting the Network Cable to the Network Limitation ❒ The IEEE 1394 Board (option) and the Wireless LAN Board (option) cannot be installed at the same time. Note ❒ Connect the machine to the computer. Set the network connection settings, then install any necessary software such as the printer driver.
Page 37 Connecting the Machine (Network Connections) D D D D Turn on the main power switch. ❖ ❖ ❖ ❖ Indicators on Network Interface Board ZGJS834E Indicator (green) Remains green when the machine is connected to the network cor- rectly. Indicator (yellow) Turns yellow when 100 BASE-TX is operating.
Page 38: Turning On The Power
Basics Turning On the Power This machine has two power switch- Turning On the Main Power ❖ ❖ ❖ ❖ Operation switch (right side of the A A A A Make sure that the power cord is control panel) firmly plugged into the wall out- Press this switch to activate the let.
Page 39: Turning Off The Power
Turning On the Power Turning Off the Power - When a facsimile unit (option) A A A A is installed Make sure that the exposure glass When the main power switch is cover or the document feeder is in turned off while using the fax func- the right position.
Page 40: Configuring The Network
Basics Configuring the Network Configuring the Network Preparation This section describes the network settings using the System Settings menu. Required setting items depend on the mode to be used. Mode Network Network Settings Reference Environment ⇒ p.38 “When using TCP/IP”, Distribute re- TCP/IP IP Address, Sub-net...
Page 41 Configuring the Network Mode Network Network Settings Reference Environment ⇒ p.38 “When using TCP/IP”, Scanner (Net- TCP/IP IP Address, Sub-net work Delivery Mask, Gateway Address, p.38 “Acquiring the IP Address Scanner) Network Boot, Effective from the DHCP Server” Protocol, Interface Select, Delivery Option ⇒...
Page 42: Configuring The Network With The Operation Panel
Basics Configure the TCP/IP when you use pure IP of NetWare 5/5.1. You will need the IEEE 1394 Interface Board (option). You will need the IEEE 802.11b Interface Kit (option). Make the necessary settings when the communication mode is infrastructure mode or 802.11b Ad hoc mode.
Page 43 Configuring the Network Network Settings The following describes the settings required to use the machine in a network. For more information about the settings, see p.81 “Interface Settings/Network”. A A A A Press the { { { { User Tools/Counter} } } } key. ZGJS002N B B B B Press [System Settings].
Page 44 Basics When using TCP/IP A Make sure that [Network] is pressed, and then press [IP Address]. B Use the number keys to enter the IP address. C Press [OK]. D Make the [Sub-net Mask] and [Gateway Address] settings. For each item, press the corresponding button on the screen shown in step A A A A , and then perform the same procedure as described in steps B B B B and C C C C .
Page 45 Configuring the Network Note ❒ Select a file server and a frame type with the same connection. ❒ When you select Auto select, the frame type detected upon startup is auto- matically set. Therefore, your desired frame type may not be selected by the system, which supports multiple frame types.
Page 46 Basics When using the Wireless LAN Interface (option) in 802.11 Ad hoc Mode Note ❒ You can set the 802.11 Ad hoc Mode from your computer when setting SSID (Network Name). ❒ The network administrator must check the environment and set the Com- munication mode, WEP key and SSID correctly.
Page 47 Configuring the Network When using the Wireless LAN Interface (option) in Ad hoc Mode Note ❒ You can set the Ad hoc Mode when you do not set SSID (Network Name) from your computer. In this case, setting SSID from this machine is ineffec- tual.
Page 48 Basics When using the Wireless LAN Interface (option) in Infrastructure Mode Note ❒ The network administrator must check the environment and set the Com- munication mode, WEP key, and SSID correctly. For details on settings, see "Using the IEEE 802.11b (Wireless LAN)" in the Network Printing Guide. ❒...
Page 49 Configuring the Network E E E E Press [Exit]. F F F F Print out the list of the entered settings if necessary. Reference For details about List/Test Print, see "Printer Features Menu" in the Printer Reference. A Press [Printer Features]. B Press [Config.
Page 50 Basics C C C C Press [File Transfer]. When using a delivery server Note ❒ You must set the delivery server IP address from the ScanRouter V2 Lite/Professional. You cannot set the address from the machine. A Press [Delivery Option]. B Press [ON].
Page 51 Configuring the Network Setting the recall interval time A Press [Scanner Recall Interval Time]. B Use the number keys to enter the recall interval time, and then press [OK]. Setting the number of recalls A Press [Number of Scanner Recalls]. B To resend files to the delivery server, press [ON].
Page 52 Basics...
Page 53: Combined Function Operations
3. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing the user tools • During interrupt copying •...
Page 54: Saving Energy
Combined Function Operations Saving Energy - Energy Saver Mode If you do not operate the machine for a certain period after an operation or when you press the { { { { Energy Saver} } } } key, the display disappears and the machine enters Energy Saver mode.
Page 55 Changing Modes • When the User Tools/Counter screen is displayed • When fixed warm-up is in progress • When the facsimile, printer or other functions are operating • When operations have been suspended during printing • When the handset is in use •...
Page 56: Multi-Access
Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called Multi-accessing. This allows you to handle your jobs efficiently, regardless of how the machine is being used.
Page 57 Multi-Access When the machine receives the printer data, the data-in indicator blinks. When printing the document is finished, the machine starts printing the printer data. - Sample operations The chart below shows the sample operations of when the "Print priority" is set to "Interleave".
Page 58 Combined Function Operations Mode after you select Copy Facsimile Printer Mode before you select $ $ $ ❍ ❍ × × | × | | | | | $ $ $ $ $ | | Transmission Operation/Manual Re- ception Operation ×...
Page 59 Multi-Access Simultaneous operations are only possible once the preceding job documents are all scanned and [Next Job] appears. You can scan a document once the preceding job documents are all scanned. Simultaneous operations are only possible with an additional line installed and when the facsimile function is not using the line given line priority in the facsimile settings.
Page 60 Combined Function Operations...
Page 61: Document Server
4. Document Server Relationship between the Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions. Printing saved Sending From where to Function name Displaying a list store documents documents documents Copy/Document Copy Enabled...
Page 62 Document Server The icons below show the operation mode when documents have been stored in the Document Server. Function Copier Facsimile Printer Scanner Icon...
Page 63: Using The Document Server
Using the Document Server Using the Document Server Note Scanning and Saving ❒ Data stored in the Document Serv- Originals er is set to be deleted after 3 days (72 hours) by the factory default ❖ ❖ ❖ ❖ File name value.
Page 64 Document Server D D D D Place your originals either on the To register or change the user name exposure glass or in the document A A A A feeder. Display the "Scan Original" dis- play. Reference B B B B For more information about Press [User Name].
Page 65: Changing The File Name, User Name, Or Password
Using the Document Server If user names have not been To set or change the password registered A A A A Display the "Scan Original" dis- A Enter the new user name, and play. then press [OK]. B B B B Press [Password].
Page 66: Selecting A Document
Document Server E E E E ❒ To cancel document selection, Enter the new file name, user press the highlighted line for name, or password using the let- the selected document. ter keys or number keys, and then C C C C press [OK].
Page 67: Searching Saved Documents
Using the Document Server B B B B C C C C Press [Detail]. Enter the file name using the let- ter keys, and then press [OK]. Detailed information about the document is displayed. Only the files beginning with the name entered appear in the “Select Note Files to Print”...
Page 68: Printing Saved Documents
Document Server E E E E Note Press [OK]. ❒ Print settings made for printing Only the files beginning with the in copier or printer mode are name entered appear in the “Select stored after printing and ap- Files to Print” display. plied to the next printing.
Page 69 Using the Document Server ❒ If you select multiple files, you E E E E Press [Continue]. can confirm the file names or Printing restarts. print order of the files selected in step by scrolling through the list with [T T T T ] and [U U U U ]. Sample Copy ❒...
Page 70: Deleting Saved Documents
Document Server C C C C B B B B Press [Continue]. Press [Print 1st Page]. Printing restarts. Note ❒ Press [Suspend] to cancel print- ing and return to the “Print Set- tings” menu to change settings. C C C C Press the { { { { Start} } } } key.
Page 71 Using the Document Server ❒ You can sort document names in the list by the user name, file name, or date. To sort docu- ments, press [User Name], [File Name], or [Date]. ❒ If you cannot find the document using the name, you can print the first page of a document to check its contents.
Page 72: Settings For The Document Server
Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features ⇒ ⇒ ⇒ ⇒ "General Features 4/5" in Copy Reference Items Default settings Copy Settings Document Server Storage Key:F1 2 Sided Original Top to top 1 Sided → 1 Sided Combine Document Server Storage Key:F2 1 Sided →...
Page 73: User Tools (System Settings)
5. User Tools (System Settings) User Tools Menu (System Settings) $ These items must be set to use the function. Be sure to set them before using the corresponding function. ❍ These items must be set if required. ❖ ❖ ❖ ❖ General Features ⇒ ⇒ ⇒ ⇒ p.73 “General Features” Default Copier Facsimile Printer...
Page 74 User Tools (System Settings) Default Copier Facsimile Printer Scanner ❍ ❍ Paper Type: Tray 2 No display/2 Sided Copy/Auto Paper Select ❍ ❍ Paper Type: Tray 3 No display/2 Sided Copy/Auto Paper Select ❍ ❍ Paper Type: Tray 4 No display/2 Sided Copy/Auto Paper Select ❍...
Page 75 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ Interface Settings ⇒ ⇒ ⇒ ⇒ p.81 “Interface Settings/Network”, p.83 “Interface Settings/Par- allel Interface”, p.84 “Interface Settings/IEEE 1394 (Option)”, p.85 “Interface Set- tings/IEEE 802.11b (Option)” Default Copier Facsimile Printer Scanner ❍ ❍...
Page 76 User Tools (System Settings) Default Copier Facsimile Printer Scanner ❍ ❍ ❍ IEEE Communica- 802.11 Ad hoc tion Mode 802.11b ❍ ❍ ❍ SSID Setting ASSID ❍ ❍ ❍ Channel ❍ ❍ ❍ WEP (En- Inactive cryption) Set- ting Wireless LAN Signal ❍...
Page 77 User Tools Menu (System Settings) Default Copier Facsimile Printer Scanner ❍ ❍ ❍ ❍ Address Book Management ❍ Address Book: Pro- gram/Change/Delete Group ❍ Address Book: Change Order ❍ ❍ ❍ ❍ Address Book: Edit Title ❍ ❍ ❍ ❍ Address Book: Select Title 1 Title...
Page 78: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) B B B B This section is the key operators in Press [System Settings]. charge of this machine. You can change or set the machine's default settings. Note ❒ Operations for system settings are different from normal operations.
Page 79: Settings You Can Change With The User Tools
Settings You Can Change with the User Tools Settings You Can Change with the User Tools Reference For how to access User Tools, see p.72 “Changing Settings”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
Page 80 User Tools (System Settings) Note ❒ Default: Display mode ❒ When “Interleave” is selected, the current print job will be interrupted af- ter maximum of 5 sheets. ❒ When the optional Internal Tray, Shift Sort Tray, 500-Sheet Finisher, or 1000-Sheet Finisher is installed on the machine, you can specify an output tray to which documents are delivered.
Page 81 Settings You Can Change with the User Tools ❖ ❖ ❖ ❖ Output: Document Server (Document server) You can specify a tray to which documents are delivered. Note ❒ Default: Internal Tray 1 ❒ For details about output trays, refer to p.74 “Output: Copier (Copy mode)”.
Page 82: Tray Paper Settings
User Tools (System Settings) Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority:Copier (Copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ ❖ ❖ ❖ Paper Tray Priority:Printer (Printer) You can specify the tray to supply paper for output. Note ❒...
Page 83 Settings You Can Change with the User Tools ❖ ❖ ❖ ❖ Paper Type:Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: •...
Page 84 User Tools (System Settings) ❖ ❖ ❖ ❖ Cover Sheet Tray Allows you to specify and display the paper tray to set cover sheets. After se- lecting the paper tray, you can also specify the display timing and copy meth- od for two-sided copying.
Page 85: Timer Setting
Settings You Can Change with the User Tools Timer Setting ❖ ❖ ❖ ❖ Auto Off Timer The machine turns off automatically to conserve energy after a specified amount of time has passed following job completion. This function is called "Auto Off".
Page 86 User Tools (System Settings) ❖ ❖ ❖ ❖ Copier/Document Server Auto Reset Timer (Copier/Document Server) Specifies the time to elapse before the copier and Document Server functions reset. Note ❒ If [No] is selected, the machine will not automatically switch to the user code entry screen.
Page 87: Interface Settings/Network
Settings You Can Change with the User Tools Interface Settings/Network ❖ ❖ ❖ ❖ IP Address Before using this machine with the network environment, you must config- ure the IP address. Note ❒ Default: 011.022.033.044 ❒ Do not use an IP address that is used for another machine. To get the ad- dresses, contact your network administrator.
Page 88 User Tools (System Settings) ❖ ❖ ❖ ❖ Effective Protocol Select the protocol to use in the network. Note ❒ Default: TCP/IP:Effective, NetWare:Effective, NetBEUI:Effective, AppleTalk: Effective ❖ ❖ ❖ ❖ NW Frame Type Select the frame type when you use NetWare. Note ❒...
Page 89: Interface Settings/Parallel Interface
Settings You Can Change with the User Tools Interface Settings/Parallel Interface ❖ ❖ ❖ ❖ Parallel Timing Specifies the timing setting for the parallel interface. Under normal circum- stances, you will not need to change this setting. Note ❒ Default: ACK outside ❖...
Page 90: Interface Settings/Ieee 1394 (Option)
User Tools (System Settings) Interface Settings/IEEE 1394 (Option) Preparation You must install the IEEE 1394 board (option) into the machine. The Wireless LAN board (option) cannot be installed at the same time. ❖ ❖ ❖ ❖ IP Address When you connect this machine to a network using the IEEE 1394 board (op- tion), you must configure the IP address.
Page 91: Interface Settings/Ieee 802.11B (Option)
Settings You Can Change with the User Tools ❖ ❖ ❖ ❖ SCSI Print (SBP-2) When you print using the SCSI Print client function supported by Windows 2000 or Windows XP, you must set SCSI Print. For details, see the Network Reference.
Page 92: File Transfer
User Tools (System Settings) ❖ ❖ ❖ ❖ Wireless LAN Signal Shows the radio-wave status of the access point connected in Infrastructure mode. Radio wave status is shown when you press [Wireless LAN Signal]. ❖ ❖ ❖ ❖ WEP (Encryption) Setting Specifies encryption of the Wireless LAN.
Page 93 Settings You Can Change with the User Tools • Print at Delivery Specifies whether or not received fax documents that are sent to ScanRout- er V2 Professional should also be printed by the machine at the same time. Note ❒ Default: No •...
Page 94: Key Operator Tools
User Tools (System Settings) Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. ❖ ❖ ❖ ❖ User Code Management Allows you to control who uses the machine by setting codes for users. User codes must be registered for user code management.
Page 95 Settings You Can Change with the User Tools • If you selected “All Initial Settings” An access code will be required to access all the items in the System Set- tings, Copier/Document Server Features, Facsimile Features, Printer Features, and Scanner Features. ❒...
Page 96 User Tools (System Settings) ❖ ❖ ❖ ❖ Display/Clear/Print Counter per User Code Allows you to view and print the number of prints accessed with user codes and to set the values to 0. Note ❒ Press [U U U U ] and [T T T T ] to show all the number of prints. •...
Page 97 Settings You Can Change with the User Tools ❖ ❖ ❖ ❖ Address Book: Program/Change/Delete Group You can register multiple users in a group. Then you can easily control the registered users for each group. • [Program/Change] This registers new groups, or changes the group name, key display, title se- lection, or registration number.
Page 98 User Tools (System Settings) The user (destination) selected in step E moves to the place selected in step F, and the keys for the other users will shift. Note ❒ You can select a user using the number keys. ❖ ❖ ❖ ❖ Address Book: Edit Title You can edit the title to find a desired user easily.
Page 99 Settings You Can Change with the User Tools ❖ ❖ ❖ ❖ Auto Delete File Specifies whether the documents stored in the document server are to be de- leted or not after a specified period of time. Note ❒ Default: Yes After 3 day(s) ❒...
Page 100: User Code
User Tools (System Settings) User Code By registering user codes, you can Note limit users to particular functions and ❒ Select the Document Server check their use of each function. By function in User Code Manage- installing an optional external charge ment.
Page 101: Registering The New User Code
User Code ❖ ❖ ❖ ❖ Scanner E E E E Press [New Program]. Limits users who can use the Scan- ner function and manages the use Note of each user code. ❒ To register a user code to a reg- istered user, press the user key Note whose user code is to be regis-...
Page 102: Changing A User Code
User Tools (System Settings) J J J J continue registering user To select the title codes, press [Continue to Program], A Press the key for the classifica- and then repeat the procedures F F F F from step tion you want to use from “Se- lect Title”.
Page 103: Clearing A User Code
User Code To change the title Clearing a User Code A Press the key for the classifica- Important tion you want to use from “Se- ❒ This operation also deletes user lect Title”. codes registered for multiple func- tions. User control with the deleted Changing the user code user code will be disabled.
Page 104: Displaying The Number Of Prints For Each User Code
User Tools (System Settings) E E E E Press [Exit]. To print the number of prints for F F F F each user code Press the { { { { User Tools/Counter} } } } key. A Select a User Code from the left side of the display.
Page 105: Clearing The Number Of Prints
User Code E E E E Press [Print Counter]. To clear the number of prints for F F F F all user codes Press [Print]. A Press [Clear] for “All User Codes”. Clearing the Number of Prints A A A A Press the { { { { User Tools/Counter} } } } key.
Page 106: E-Mail Destination
User Tools (System Settings) E-mail Destination B B B B By registering an E-mail destination, Press [System Settings]. you can send scanned documents by E-mail. • It is easy to select the E-mail desti- nation if you register “User (Desti- nation) Name”...
Page 107 E-mail Destination B Enter the user (destination) I I I I Enter the E-mail address. name or key name, and then press [OK]. Note ❒ You can use the E-mail address Note as the Sender's address. In this ❒ You can use the user name case, you can set a password in when selecting an address to order to prevent the use of other...
Page 108: Changing A Registered E-Mail Destination
User Tools (System Settings) J J J J F F F F Press [OK]. Press [E-mail Address]. G G G G Note Enter the items. ❒ When a group is registered, oth- er E-mail destinations can be To change the E-mail address added to the group.
Page 109: Clearing A Registered E-Mail Address
E-mail Destination To clear all user information Clearing a Registered E-mail Address A Press [Delete]. B Select the user you want to A A A A Press the { { { { User Tools/Counter} } } } key. clear. Press the user key you want to clear or enter the registered number using the number keys.
Page 110: Registering E-Mail Destinations To A Group
User Tools (System Settings) Registering E-mail Destinations to a Group E E E E Registered groups can be used as fol- Press [New Program]. lowings: F F F F Press [Change] on the right of the • To easily control registered E-mail Group Name.
Page 111: Registering The E-Mail Destinations To A Group
Registering E-mail Destinations to a Group Registering the E-mail Deleting an E-mail Destination Destinations to a Group from a Group A A A A Press the { { { { User Tools/Counter} } } } key. Note ❒ When registering new E-mail des- tinations, you can also register groups at the same time.
Page 112: Displaying The E-Mail Destinations
User Tools (System Settings) Displaying the E-mail Deleting a Group Destinations A A A A Press the { { { { User Tools/Counter} } } } key. You can confirm the user (destina- tion) of each group. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 113: Changing A Group Name
Registering E-mail Destinations to a Group Changing a Group Name A A A A Press the { { { { User Tools/Counter} } } } key. ZGJS002N B B B B Press [System Settings]. C C C C Press [Key Operator Tools]. D D D D Press [Address Book: Program/Change /Delete Group].
Page 114: Entering Text
User Tools (System Settings) Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that character. Available Characters •...
Page 115: How To Enter Text
Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 116 User Tools (System Settings)
Page 117: Troubleshooting
6. Troubleshooting If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause Action Please wait. This message appears Wait for the machine to get ready. when you turn on the oper- ation switch or change the toner bottle. The display panel is off.
Page 118 Troubleshooting Machine Status Problem/Cause Action The main power indicator This occurs in the follow- Wait till the blinking stops, and then continues blinking and ing cases: turn off the operation switch. does not turn off when • The exposure glass cov- pressed.
Page 119: Printing Problems
If Your Machine Does Not Operate as You Want Printing Problems Problem Action Colors are missing in some parts. Perform [Clean / Adjust] in the Maintenance menu. See ⇒ p.143 “Cleaning and Adjusting Internal Parts”. White lines appear. Clean the dustproof glass. See ⇒...
Page 120: Document Server
Troubleshooting Document Server Problem Action "Scanned pages exceeded max. number. Do The number of scanned pages exceeds the ca- you want to store the scanned pages as a file?" pacity per file of the Document Server. appears. If you want to store scanned originals as a file, press [Store File].
Page 121: B Loading Paper
B Loading Paper B Loading Paper C C C C Reference Load paper into the tray with the print side up. Regarding Paper types and sizes, ⇒ p.159 “Copy Paper” Loading Paper in Tray 1 and 2 Note ❒ You can change the paper size ⇒ p.126 “Changing the Paper Size”...
Page 122: Loading Paper In The Large Capacity Tray (Option)
Troubleshooting B B B B B B B B Load paper into the tray with the Align the paper and load it in the print side up. tray with the print side up. ZGJS180E ZGJS230E Important Important ❒ Align the right edge of the right ❒...
Page 123: D Adding Toner
D Adding Toner D Adding Toner When D is displayed, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 124: Removing Toner
Troubleshooting Removing Toner • 1: Open the front cover of the machine. ZGJS791E • 2: Pull the lever and open the green cover. • 3: Gently pull out the toner cartridge.
Page 125: Inserting Toner
Inserting Toner Inserting Toner • 1: Hold a new cartridge and shake it 10∼12 times. Note ❒ Do not touch the “metal contact point” of the cartridge, or it may be damaged. ZGJS792E • 2: Insert the cartridge horizontally, and gently push it in completely.
Page 126: Clearing Misfeeds
Troubleshooting x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings are lost.
Page 127 x Clearing Misfeeds...
Page 128 Troubleshooting...
Page 129 x Clearing Misfeeds...
Page 130 Troubleshooting...
Page 131 x Clearing Misfeeds...
Page 132: Changing The Paper Size
Troubleshooting Changing the Paper Size B B B B Preparation Lower the base panel by pushing "Push". When paper is set in the Be sure to select the paper size tray, push down on the paper. with the user tools. Otherwise, misfeeds might occur.
Page 133 Changing the Paper Size F F F F H H H H Pinching both sides of the end Pushing the green lever of the guide (A A A A ), move the end guide in side guide (A A A A ), move the side the direction of the arrow (B B B B ) to guide toward the paper stack un- til it stops (B B B B ).
Page 134: Changing The Paper Size Of Tray 3 And 4 (Option)
Troubleshooting D D D D Pushing the green lever of the Changing the Paper Size of side guide (A A A A ), move the side Tray 3 and 4 (option) guide toward you to open it (B B B B ). A A A A Pull out the paper tray slowly un- til it stops.
Page 135: Specifying Custom Paper Size
Changing the Paper Size G G G G Pushing the green lever of the Specifying Custom Paper Size side guide (A A A A ), move the side guide toward the paper stack un- To use paper of a custom size, follow til it stops (B B B B ).
Page 136 Troubleshooting F F F F Press [Vertical] or [Horizontal] to specify the vertical or horizontal size respectively. Then enter the size with the number keys, and then press [#]. Note ❒ To correct the entered value, press [Clear], and then enter the correct value.
Page 137: Adding Staples
d Adding Staples d Adding Staples Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur. Reference For the type of finisher, refer to “External Options” ⇒ p.23 500-Sheet Finisher • 1: Open the side cover. •...
Page 138: 1000-Sheet Finisher
Troubleshooting • 5: Pull out the ribbon. • 6: Reinstall the cartridge. • 7: Close the side cover. 1000-Sheet Finisher • 1: Open the front cover of the finisher and pull out the staple unit. • 2: Hold the green lever and pull out the cartridge gently.
Page 139 d Adding Staples • 5: Take out the empty refill in the direction of the arrow. • 6: Align the arrows on the new refill and the cartridge, and then push in the refill until it clicks. • 7: Push down the upper unit into the car- tridge gently.
Page 140: Removing Jammed Staples
Troubleshooting e Removing Jammed Staples Note ❒ Staples might jam because of curled copy paper. In such a case, try turning the copy paper over in the tray. If there is no improvement, change to a copy paper with less curl. ❒...
Page 141: 1000-Sheet Finisher
e Removing Jammed Staples • 5: Reinstall the cartridge. • 6: Close the side cover. 1000-Sheet Finisher • 1: Open the front cover of the finisher and pull out the staple unit. • 2: Hold the green lever and pull out the cartridge gently.
Page 142 Troubleshooting • 5: Pull down the face plate of the cartridge until it clicks. • 6: Hold the green lever and reinstall the cartridge until it clicks. • 7: Push back the staple unit and close the front cover of the finisher.
Page 143: Remarks
7. REMARKS Do's And Don'ts R CAUTION: • Do not turn off the operation switch while copying or printing. • Unplug the power cord from the Make sure that all copying or wall outlet before you move the printing has finished. machine.
Page 144: Saving Color Copies
REMARKS Saving Color Copies • There is no difference between color prints and color copies in terms of fad- ing. However, for long-term storage, make sure to store them in a binder away from direct sunlight. • Toner may melt if a print and a half-dried print are put on top of each other. •...
Page 145: Toner
Toner Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
Page 146: Where To Put Your Machine
REMARKS Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Your machine's location should be light or strong light (more than carefully chosen because environ- 1,500 lux). mental conditions greatly affect its • Locations directly exposed to cool performance.
Page 147: Power Connection
Where to Put Your Machine • Close all covers and trays in- • When the main switch is in the cluding the front cover and by- Stand-by position, the optional pass tray. anti-condensation heaters are on. In case of emergency, unplug the Limitation machine's power cord.
Page 148: Maintenance
REMARKS Maintenance If the machine is dirty, you might not Cleaning the Exposure Glass be able to make clean copies and prints. Clean the following parts Cover when you find them dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth.
Page 149: Cleaning And Adjusting Internal Parts
Maintenance Cleaning and Adjusting Cleaning the Dustproof Glass Internal Parts The dustproof glass may require cleaning if white lines appear on cop- Perform the following procedure ies and prints. when missing colors and lines appear A A A A on copies and prints. Turn off the main power switch.
Page 150: Other Functions
REMARKS Other Functions Printing inquiry information Inquiry A Press [Print Inquiry List]. The inquiry function lets you confirm the telephone numbers to contact for repairs or to order toner. Be sure to contact your service engineer to veri- fy the following: ❖...
Page 151: Changing Paper Thickness Settings
Other Functions C C C C D D D D Press [Exit]. Select the plain paper type for each tray depending on the paper The menu appears in Español. to be set and press [OK]. Note Changing Paper Thickness ❒ When printing on paper more Settings than 90 g/m (24lb.), select [Mid-...
Page 152: Counter
REMARKS Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Counter]. C C C C To print a counter list, press [Print Counter List].
Page 153: Specification
8. Specification Mainframe ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC belt ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: 2 laser beam & dry electrostatic transfer system ❖...
Page 154 Specification • Bypass (custom size): Vertical: 90 – 305mm, 3.55" – 12.00" Horizontal: 148 – 457.2mm, 5.83" – 18.00" • Duplex: A3L – A5KL, 11" × 17"L – 5 " × 8 "L (impossible on 5 " × 8 " K) "...
Page 155 Mainframe ❖ ❖ ❖ ❖ Black, Yellow, Magenta, Cyan Standard mode Thick mode OHP mode Type 1 24 copies/minute 6.5 copies/minute 3.2 copies/minute Type 2 32 copies/minute Type 1 12 copies/minute 3.2 copies/minute 1.6 copies/minute Type 2 16 copies/minute (When copying continuously in full size.) ❖...
Page 156 Specification ❖ ❖ ❖ ❖ Power consumption: • Mainframe only Type 1/Type 2 Warm-up less than 1.5 kW Stand-by less than 200 W During copying less than 1.0 kW Maximum less than 1.5 kW • Complete system Type 1/Type 2 Warm-up less than 1.5 kW Stand-by...
Page 157 Mainframe ❖ ❖ ❖ ❖ HDD: about 40 GB • Capacity for Document Server about 15 GB • Capacity for Memory sorting 7.5-15 GB • Capacity for others 5 GB or more...
Page 158: Options
Specification Options Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi- nals mode ❖ ❖ ❖ ❖ Original size: • A3L – A5KL • 11" × 17"L – 5 " × 8 "KL •...
Page 159: 500-Sheet Finisher
Options 500-Sheet Finisher ❖ ❖ ❖ ❖ Paper size: A3L, B4L, A4KL, B5KL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × " × 13"L, 8 " × 5 " × 13"L, 8" × 13"L, 7 " × 11"KL, 8 "K, 8 "KL, 8KL, 16KKL...
Page 160 Specification 1000-Sheet Finisher Finisher Tray 1: ❖ ❖ ❖ ❖ Paper size: A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 12" × 18"L, 11" × 17"L, " × 14"L, 10 " × 7 " × 13"L, 8 " × 11"KL, 8" × 13"L, "KL, 8 "...
Page 161: Bridge Unit
Options ❖ ❖ ❖ ❖ Power consumption: Less than 50W (power is supplied from the mainframe) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 527 × 520 × 790mm, 20.7" × 20.5" × 31.1" ❖...
Page 162: Duplex Unit
Specification Duplex Unit ❖ ❖ ❖ ❖ Paper size: " × 8 " × 10 A3L, B4L, A4KL, B5KL, A5KL, 5 "L, 7 "L, " × 11"KL, 8" × 13"L, 8 " × 13"L, 8 " × 14"L, 8 " × 13"L, 11" × 17"L, 8KL, 16KKL ❖...
Page 163: Bypass Tray
Options Bypass Tray ❖ ❖ ❖ ❖ Paper size: • Standard size: A3L – A6L, 12" × 18"L – 5 " × 8 "KL • Custom size: Vertical (90.0 – 305.0mm, 3.55" – 12.00"), Horizontal (148.0 – 457.2mm, 5.83" – 18.00") ❖...
Page 164: Paper Tray Unit
Specification Paper tray unit ❖ ❖ ❖ ❖ Copy paper weight: 64 – 128g/m (17 – 34 lb.) ❖ ❖ ❖ ❖ Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 8 " × 14"L, 8 " × "...
Page 165: Copy Paper
Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Paper Type and Metric Version Inch Version Paper Type Weight Capacity A4L, B5KL, 11" × Tray 1, 2 64-105g/m A3L, B4L, A4KL, 250 sheets "...
Page 166 Specification Tray Paper Type and Metric Version Inch Version Paper Type Weight Capacity A3L, A4K, 11" × 17"L, Paper 64 - 105g/m A3L, B4L, A4KL, 500 sheets B5K, A5K, 11" × 17"L, " × 14"L, 8 " × × 2 tray (17-28 lb.) 11"...
Page 167 Copy Paper Tray Paper Type and Metric Version Inch Version Paper Type Weight Capacity Bypass Translucent paper A3L, A4KL 50 sheets Tray (op- OHP transparen- 50 sheets tion) cies Label paper B4L, A4KL 1 sheet (adhesive labels) " × 7 "...
Page 168 Specification ❒ When you use the bypass tray, it is recommended to set the copy paper direc- tion to L. ❒ When you load the OHP transparencies, check the front and back of the sheets, and place them correctly, or a misfeed might occur. When using OHP transparencies with a taped edge, set them so the taped edge is fed last.
Page 169: Non-Recommended Paper
Copy Paper Non-recommended Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: •...
Page 170: Paper Storage
Specification Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface. ❒...
Page 171: Index
INDEX Displaying the Total Counter , 146 1000-sheet finisher , 23 Display panel , 24 , 26 10BASE-T/100BASE-TX , 27 Document Feeder , 152 500-Sheet Finisher , 23 Document feeder , 21 Cleaning , 142 Document feeder (ADF) , 23 Access to the Machine , 141 Document Server , 55 Adding Staples , 131...
Page 172 Large Capacity Tray (LCT) , 23 , 157 Safety information , 9 {Sample Copy} } } } key , 25 Loading Paper , 115 Large Capacity Tray (option) , 116 Saving Color Copies , 138 Tray 1 and 2 , 115 Saving Energy , 48 Screen contrast knob , 24 Specification , 147...
Page 173 MEMO...
Page 174 MEMO B051...
Page 175 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY.
Page 176 Type for C2408/DSc224/LD024c/Aficio1224C Type for C3210/DSc232/LD032c/Aficio1232C Printed in China UE USA B051-6507A B0516507A...
Page 177 Operating Instructions Copy Reference Placing Originals Copying Color Adjustment/Program Troubleshooting User Tools (Copier/Document Server Features) Specifications For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 178 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Notes Some illustrations may be slightly different from your machine.
Page 179: What You Can Do With This Machine
What You Can Do With This Machine <Color Functions/Color Adjustments> Color Copying ( p.25) You can switch the color copy mode depending on the type of originals used and the desired finish. Black/White Copy ( p.25) Full Color Copy ( p.25) Copies using four colors: yellow, magenta, Copies in black and white, even when the...
Page 180 Color Copying ( p.25) Stamping on Copies ( p.60) Convert Colors ( p.26) Copies by changing a specific color in the Copies with the date, page numbers, etc. original to another color. The stamp color can be yellow, red, cyan, magenta, green, blue, and black.
Page 181 Adjusting Colors ( p.73) Primary Colors Yellow Colors can be created by combining the 3 primary colors: yellow, magenta and cyan. Black can be made by combining Green yellow, magenta and cyan, however, as there might be some Black slight differences, "black" will be expressed using a black Cyan Magenta toner.
Page 182 What You Can Do With This Machine Types of Duplex Copies The functions available may vary according to the options installed. For details "Functions that Require Options" 1-sided 2 Pages 2-sided 1 Page p.46 2-sided 1 Page 2-sided 1 Page p.46 2-sided 2 Pages 2-sided 1 Page p.49...
Page 183: Copying Originals Such As Books
Combining Multiple Pages onto a Single Page ( p.48) The functions available may vary according to the options installed. For details, see p.4 "Functions that Require Options" 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page...
Page 184 TABLE OF CONTENTS What You Can Do With This Machine <Color Functions/Color Adjustments>... i What You Can Do With This Machine ..............iv Notice ........................1 How to Read this Manual ..................2 Machine Types .......................3 Functions that Require Options ................4 Control Panel......................5 Common Key Operations...................6 1.
Page 185 Stack ........................42 Staple ........................43 Duplex ........................46 1 Sided Combine...................... 48 2 Sided Combine...................... 49 Series Copies......................51 Image Repeat......................52 Double Copies......................54 Centering........................54 Positive/Negative ..................... 55 Mirror........................56 Margin Adjustment ....................56 Erase........................57 Preset Stamp ......................60 User Stamp ......................
Page 186 5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) ........91 Accessing the User Tools (Copier/Document Server Features) ..... 97 Exiting From the User Tools..................97 General Features ....................98 General Features ....................99 General Features ....................99 General Features ....................
Page 187: Notice
Notice Do not make copies of any item for which copying is prohibited by law. Copying the following items is normally prohibited by local law: Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The color copy samples in this book may differ slightly from the actual copies due to printing effects.
Page 188: How To Read This Manual
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 189: Machine Types
Machine Types This machine comes in two models which vary by copy speed. To make sure which model you have, see the inside front cover of this manual. Type 1 Type 2 Copy speed/Single Color 24 copies/minute 32 copies/minute " × 11"K) "...
Page 190: Functions That Require Options
Functions that Require Options The available functions depend on your machine configuration and which op- tions you have. See the table below. ❍Required options Functions ❍ ❍ ❍ ❍ ❍ ❍ Document Feeder (ADF) ❍ ❍ ❍ 500-Sheet Finisher ❍ ❍...
Page 191: Control Panel
Control Panel Note ❒ This illustration shows the Control Panel of the machine with options fully in- stalled. Screen Contrast knob Color Circle Refer to this when adjusting colors. ⇒ Adjusts the brightness of the display pan- p.73 “Color Adjustment” { { { { User Tools/Counter} } } } key Display panel Shows operation status, error messages,...
Page 192: Common Key Operations
{ { { { #} } } } key Important Press to enter a value. ❒ Do not turn the main power off while the main power indicator is Number keys flashing. The hard disk may mal- Use to enter the desired number of copies function.
Page 193: Placing Originals
1. Placing Originals Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where Original Is Placed Original Size Original Weight Exposure glass Up to A3 Document feeder 1-sided originals: 40 – 128g/m A3L – A5KL 2-sided originals: 52 –...
Page 194: Sizes Detectable By The Auto Paper Select
Placing Originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, alu- minum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts •...
Page 195 Originals ❖ ❖ ❖ ❖ Exposure glass Reference position Horizontal size Maximum Scanning area (297x420mm) 11"x17" (279x432mm) CP01AEE ❖ ❖ ❖ ❖ Document feeder Sizes difficult to detect It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper size manually.
Page 196: Missing Image Area
Placing Originals Missing Image Area Even if you correctly place originals in the document feeder or on the exposure glass, margins of a few millimeters on all four sides of the original might not be copied. 0 - 4 mm, 0”- 0.16” 0 - 4 mm, 0”- 0.16”...
Page 197: Direction-Fixed Paper Or 2-Sided Paper
Originals Direction-fixed paper or 2-sided paper Direction-fixed (top to bottom) or 2-sided paper (e.g., letterhead paper, punched paper, or copied paper) might not be printed correctly depending on how the originals and paper are placed. Set "Letterhead setting" in system settings, and then place the original and paper as shown below.
Page 198: Placing Originals
Placing Originals Placing Originals B B B B Note Select the original orientation. ❒ Place originals after correction flu- id and ink have completely dried. Standard Orientation Not taking this precaution could dirty the exposure glass with A Make sure that is select- marks that will be copied.
Page 199: Placing Originals On The Exposure Glass
Placing Originals Placing Originals on the Placing Originals in the Exposure Glass Document Feeder A A A A Settings should be made in the fol- Lift the exposure glass cover or lowing situations: the document feeder. ❖ ❖ ❖ ❖ When placing originals one by one: Important ⇒...
Page 200 Placing Originals A A A A B B B B Set the document guide to the Select [Batch], and then press [OK]. original size. Note B B B B ❒ When [Batch] is not displayed, Align the edges of the original change the settings in ⇒...
Page 201 Placing Originals A A A A Press [Special Original]. Mixed Size mode When you place different size origi- nals which have the same width in the document feeder at the same time, the machine automatically checks the size of the originals and makes cop- ies.
Page 202 Placing Originals B B B B Press [Mixed Size], and then press Placing Custom Size Originals [OK]. When placing custom size originals in the document feeder, specify the size of the originals. Note ❒ Paper that has a vertical length of 105-297 mm (4.2"...
Page 203: Copying
2. Copying Basic Procedure A A A A F F F F When the machine is set for user Enter the number of copies re- codes, enter a user code (up to 8 quired with the number keys. digits) with the number keys, and Note then press the { { { { #} } } } key.
Page 204: Auto Start
Copying Note Auto Start ❒ The interrupt copy job set- tings will be restored and the Copy starts automatically when the machine will continue copy- machine is ready for copy. ing from where it left off. A A A A Set the copy contents while “Please wait.”...
Page 205: Job Preset
Basic Procedure Job Preset You can set up the next copy content during copy. If a long copy job is in progress and you do not wish to wait for it to finish, you can use this function to set up the next copy job in advance.
Page 206: Copying From The Bypass Tray
Copying Copying from the Bypass Tray The optional bypass tray is required to use this function. ❒ The machine can automatically de- Use the bypass tray to copy onto spe- cial paper (OHP transparencies, label tect the following sizes as standard paper (adhesive labels), thick paper size copy paper.
Page 207 Copying from the Bypass Tray B B B B C C C C Insert the paper with the side you Select the type and size of the pa- want to copy facing down until per. you hear the beep, and align the paper guide to the paper size.
Page 208 Copying ❒ To register the custom size Reference entered, press [Program] and For more information about then press [Exit]. supported size of envelop, see ⇒ General Settings Guide, “Recommended Paper Sizes and Types”. A Press the { { { { #} } } } key. B Select the paper size, and then select [Thick Paper] for the paper type.
Page 209: When Copying On The Back Side Of Paper
Copying from the Bypass Tray ❖ ❖ ❖ ❖ Top to Bottom When Copying on the Back Side of Paper Using the Bypass Tray, you can make copies on the back side of pages that have already been copied on the front side.
Page 210: Making A3, 11" × × × × 17" Full Bleed Copies
Copying Making A3, 11" × × × × 17" Full Bleed Copies You can make A3, 11" × 17" full bleed copies with 12" × 18" paper. This is useful for making A3, 11" × 17" size copies with a colored background (e.g. catalogues). A3, 11"...
Page 211: Color Functions
Color Functions Color Functions • Two Color Copy (Red & black) Selecting a Color Mode Copies the red part in red, and all the other parts in black or white. Select a Color mode that best suits Note your originals and copying require- ❒...
Page 212: Convert Colors
Copying When the { { { { Two-color} } } } key is Convert Colors selected Copies by changing the color in the A A A A original to a different color. Select either [Two Color] or [Red & Black]. Note ❒...
Page 213: Erase Color
Color Functions Note Selecting from [User Color] ❒ You can cancel the selection by A Press [User Color]. pressing the selected (highlight- ed) key. B Select from the registered ❒ You can erase 4 colors at once. colors, then press [OK]. G G G G E E E E After selecting all the colors to be...
Page 214 Copying Selecting from the [User Color] A Press [User Color]. B Select a registered color, and then press [OK]. E E E E Set the original, and then press the { { { { Start} } } } key.
Page 215: Copy Functions
Copy Functions Copy Functions Manual image density Adjusting Copy Image Density A A A A There are three types of adjustment Press [Auto Image Density] to cancel available: B B B B ❖ ❖ ❖ ❖ Auto Image Density Press [Lighter] or [Darker] to adjust The machine automatically adjusts the image density.
Page 216: Selecting Original Type Setting
Copying ❖ ❖ ❖ ❖ Pale Selecting Original Type Select this mode for originals that have lighter lines written in pencil, Setting or for faint copied slips. The faint lines will be clearly copied. Select one of the following 6 types to match your originals: ❖...
Page 217: Selecting Copy Paper
Copy Functions Selecting Copy Paper There are two ways to select copy paper: ❖ ❖ ❖ ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. ❖ ❖ ❖ ❖ Manual Paper Select Choose the tray containing the paper you wish to copy onto: a paper tray, by- pass tray or large capacity tray (LCT).
Page 218 Copying Auto Paper Select A A A A Make sure that [Auto Paper Select] is selected. Note ❒ Trays with a key mark will not be automatically selected. ⇒ "Paper Size Settings" in the General Settings Guide Manual Paper Select A A A A Select the paper tray, bypass tray or large capacity tray (LCT).
Page 219 Copy Functions - Rotated copy If the direction in which your original is placed (L or K) is different from that of the paper you are copying onto, this function rotates the original image by 90° and fits it on the copy paper. This function works when Auto Paper Select or Auto Reduce/Enlarge is selected.
Page 220: Preset Reduce/Enlarge
Copying Note Preset Reduce/Enlarge ❒ When making reduced copies from A3 or B4 originals to A4 OHP trans- You can select a preset ratio for copy- parencies, set the OHP transparen- ing. cies in tray 1 in the K direction and use the Auto Reduce/Enlarge f u n c t i o n .
Page 221: Zoom
Copy Functions Zoom - Create Margin Mode You can change the reproduction ra- Use "Create Margin" to reduce the im- tio in 1% steps. age to 93% of its original size with the center as reference. You can register this function in a shortcut key on the initial display.
Page 222: Auto Reduce/Enlarge
Copying ❖ ❖ ❖ ❖ Metric version Note ❒ To change the ratio in 1% Where Original Is Original Size and n ] or [o o ]. steps, just press [n Placed Direction To change the ratio in 10% Exposure glass A3L, B4L, steps, press and hold down A4KL, B5KL,...
Page 223: Size Magnification
Copy Functions E E E E Enter the length of the copy with Size Magnification the number keys, and then press [#]. This function calculates an enlarge- ment or reduction ratio based upon Note the lengths of the original and copy. ❒...
Page 224: Directional Size Magnification (Inch)
Copying A A A A D D D D Press [Reduce/Enlarge]. Press [OK]. E E E E Place your originals, and then press the { { { { Start} } } } key. Directional Size Magnification (inch) The suitable reproduction ratios will be automatically selected when you B B B B Press [Specifd.
Page 225: Sort
Copy Functions A A A A Press [Reduce/Enlarge]. Sort The machine can scan your originals into memory and automatically sort the copies. Reference Related Initial Settings ⇒ p.106 “Select Stack Function” ⇒ p.105 “Memory Full Auto Scan B B B B Press [Specifd.
Page 226 Copying ❖ ❖ ❖ ❖ When the 500-Sheet Finisher is Note installed ❒ The paper sizes that can be used in the Rotate Sort function are as follows. Metric version A4, B5 " × 11", 5 Inch version " × 8 "...
Page 227 Copy Functions C C C C Place your originals. Note ❒ If you press [Suspend] after Note checking the results, return to ❒ When placing an original on the step A to adjust the copy set- exposure glass, start with the tings as necessary.
Page 228: Stack
Copying B B B B Enter the number of copies with Stack the number keys. C C C C Copies can be assembled with each Place your originals, then press page placed. the { { { { Start} } } } key. Note ❒...
Page 229: Staple
Copy Functions Staple An optional finisher and the bridge unit are required to use this function. Each copy set can be stapled together. Note ❒ You cannot use the Bypass Tray with this function. Stapling position and original setting Place all the originals in the automatic document feeder (ADF) in the orientation in which they can be read normally.
Page 230 Copying ❖ ❖ ❖ ❖ 1000-Sheet Finisher Original location Stapling position Exposure Document glass Feeder Not available for paper size larger than A4.
Page 231 Copy Functions A A A A Select one of the stapling positions. ❖ ❖ ❖ ❖ 500-Sheet Finisher Note ❒ The stapling position will be fixed to “Top”. ❖ ❖ ❖ ❖ 1000-Sheet Finisher Note ❒ When you select the stapling position, Sort mode is automatically selected. Reference ⇒...
Page 232: Duplex
Copying Note Duplex ❒ You cannot use the bypass tray with this function. There are two types of duplex. ❒ The paper weight that can be used ❖ ❖ ❖ ❖ 1 Sided → → → → 2 Sided with duplex copying is 64~105g/m Copies two 1–side pages on one 2–...
Page 233 Copy Functions A A A A Press [Dup./Combine/Series]. Originals and Copy Direction You can select the orientation. • Top to Top Duplex1 B B B B • Top to Bottom Select ([1 Sided]/[2 Sided]) for "Orig- inal", and then press ([1 Sided]/[2 Sided]) for "Copy".
Page 234: Sided Combine
Copying Open to Top S Originals 1 Sided Combine Combine several pages on one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies two 1-sided originals to one side of a sheet. ❖...
Page 235 Copy Functions B B B B ❖ ❖ ❖ ❖ 1 Sided 8 Pages → → → → Combine 2 Side Press ([1 Sided]/[2 Sided]) for "Orig- Copies eight 1-sided originals to inal", and then press [Combine 1 one sheet with four pages per side. Side] for "Copy".
Page 236 Copying ❖ ❖ ❖ ❖ 2 Sided 8 Pages → → → → Combine 2 Side A A A A Press [Dup./Combine/Series]. Copies four 2-sided originals to one sheet with four pages per side. B B B B Press ([1 Sided]/[2 Sided]) for "Orig- inal", and then press [Combine 2 GCSHVY2E Side] for "Copy".
Page 237: Series Copies
Copy Functions ❖ ❖ ❖ ❖ Front&Back→ → → → 2 Sided Series Copies Copies each two-page spread orig- inal as it is onto both sides of a You can use this function only when sheet. you are making a copy from the Ex- posure Glass.
Page 238: Image Repeat
Copying A A A A ❖ ❖ ❖ ❖ Specified Area Repeat Press [Dup./Combine/Series]. Repeatedly copies a specified por- tion of the image. Decide the base point of the area, specify the length and the width, and then specify the location of the area.
Page 239 Copy Functions A A A A A A A A Select the size of the copy paper Specify the location of the area's and the reproduction ratio. base point (X1, Y1), and its length and width (X2, Y2). B B B B Press [Edit/Color Creation].
Page 240: Double Copies
Copying Reference Double Copies Related Initial Settings ⇒ p.102 “Double Copies Separa- One original image is copied twice on tion Line” one copy as shown in the illustration. A A A A Press [Edit/Color Creation]. B B B B Press [Edit Image]. C C C C Press [Double Copies].
Page 241: Positive/Negative
Copy Functions ❖ ❖ ❖ ❖ Inch version Positive/Negative Original Original size and direction placed on: If your original is black and white, 11" × 17"L, 8 " × 14"L, copy images are inverted. Exposure " × 11"KL glass 11" × 17"L, 8 "...
Page 242: Mirror
Copying A A A A Press [Edit/Color Creation]. Margin Adjustment You can shift the image to the left, right, top or bottom to make a bind- ing margin. B B B B Press [Edit Image]. C C C C Press [Positive/Negative]. D D D D Press [OK].
Page 243: Erase
Copy Functions A A A A Press [Edit/Color Creation]. Erase This func tion erase s the c enter and/or all four sides of the original image. This function has the following three types: ❖ ❖ ❖ ❖ Border This mode erases the edge margin B B B B of the original image.
Page 244 Copying ❖ ❖ ❖ ❖ Center/Border Border Erase This mode erases both the center and edge margins of the original A A A A Press [Edit/Color Creation]. image. B B B B Press [Erase/Margin Adj.]. C C C C Press [Erase]. Reference D D D D The erase width is set to 10mm...
Page 245 Copy Functions Selecting [Diff. Width] Center/Border Erase A A A A A Press [Diff. Width]. Press [Edit/Color Creation]. B Press the key for the border B B B B Press [Erase/Margin Adj.]. you wish to change and set an erase border width with [n C C C C Press [Erase].
Page 246: Preset Stamp
Copying F F F F Press [OK]. Stamp Position and Original Direction G G G G Place your originals, and then press the { { { { Start} } } } key. Preset Stamp Messages that you use frequently can be stored in the machine's memory and stamped on copies.
Page 247: User Stamp
Copy Functions B B B B Press [Stamp]. User Stamp C C C C Press [Preset Stamp]. Copies with the registered stamp. D D D D Select the desired message. E E E E Press [All Pages] or [1st Page only] to select the print page.
Page 248 Copying G G G G Reference After making all settings, press [OK]. Related Initial Settings H H H H ⇒ p.104 “Stamp Position 1 - 4” Press [OK]. ⇒ p.104 “Stamp Format 1 - 4” I I I I Set the original, then press the ⇒...
Page 249 Copy Functions B B B B J J J J Press the { { { { User Tools/Counter} } } } key. Enter the horizontal size of the stamp with the number keys, and then press [#]. Note ❒ You can enter sizes within the horizontal range of 10 –...
Page 250: Date Stamp
Copying To delete the user stamp Date Stamp Important You can select from the following ❒ You cannot restore a deleted styles. stamp. A A A A Make sure that the machine is in Copy mode. B B B B Press the { { { { User Tools/Counter} } } } key.
Page 251 Copy Functions E E E E Note After all the settings are complete, ❒ You cannot use the bypass tray press [OK]. with this function. F F F F Press [OK]. Reference G G G G Set the original, then press the Related Initial Settings { { { { Start} } } } key.
Page 252: Page Numbering
Copying Stamp position and original orientation Page Numbering Use this function to print page num- bers on your copies. There are six types of Page Number- ing (n is the total number of pages in your original): • P1,P2,…Pn • 1/n,2/n,...n/n •...
Page 253 Copy Functions A A A A Press [Edit/Color Creation]. Changing the stamp position A A A A Press [Change]. B B B B Select the desired position, and then press [OK]. Specify the first printing page and start number B B B B Press [Stamp].
Page 254 Copying E E E E D D D D Press [Last Number], and then enter Press [Numbering from/to], and then the page number at which to stop en ter the p ag e nu mb er fr om numbering with the number which to start numbering with keys, then press the { { { { #} } } } key.
Page 255: Covers
Copy Functions F F F F If all the page designation is com- If you selected (1-1, 1-2,…) plete, press [OK]. A A A A G G G G Press the right [Change]. Press [OK]. B B B B Press [First Printing Page], and then enter the original sheet number Covers from which to start numbering...
Page 256: Slip Sheets
Copying B B B B • Blank Press ([Front Cover]/[Front/Back Cov- er]). C C C C Select [Copy] or [Blank] for the cov- er sheet. D D D D Select the paper tray which con- tains the sheet paper to copy the originals, and then press [OK].
Page 257 Copy Functions ❖ ❖ ❖ ❖ When using OHP transparencies set on the bypass tray • Copy 2 2 2 • Blank Note ❒ When not copying onto slip sheets, the sheets will not be counted as copies. A A A A Press [Cover/Slip Sheet].
Page 258: Storing Originals In The Document Server
Copying Storing Originals in the Document Server B B B B The Document Server enables you to Enter a file name, user name, or save documents in the machine mem- password if necessary. ory and then print them as you want. Important ❒...
Page 259: Color Adjustment/Program
3. Color Adjustment/Program Color Adjustment D D D D This function lets you alter up to three Adjust the color tastes using [← ← ← ← ] single colors by mixing them with ad- or [→ → → → ]. jacent colors in the color circle.
Page 260: Color Balance
Color Adjustment/Program Color Balance Adjusts the overall color tone when Color Balance Program the overall copy is reddish or bluish. Reference You can also store the color balance For types and examples of the im- setting in memory and recall it when age adjustment functions.
Page 261 Color Balance Note Changing the registered contents ❒ After copying has been com- A A A A pleted, either performing the Press the { { { { Adjust/Program Color} } } } Auto Clear function or pressing key. the { { { { Clear Modes} } } } key deletes the B B B B recalled contents.
Page 262: Image Adjustment
Color Adjustment/Program Image Adjustment ❒ The adjusted settings will be de- Reference leted and the initial values will For types and examples of the im- be reset, when Auto Clear has age adjustment functions. ⇒ p.i be en p er fo r m e d , w h en t h e “What You Can Do With This Ma- { { { { Clear Modes } } } } key has been chine <Color Functions/Color Ad-...
Page 263: Auto Color Calibration
Image Adjustment ❒ Adjustments should be made Auto Color Calibration darker when darkening the color of markers or highlight- If a certain color is strong or the color ers. However, as the color of of the copy differs from the original, highlighters is difficult to re- adjust the yellow, magenta, cyan and produce, the copy might not...
Page 264 Color Adjustment/Program Note ❒ The test pattern will not be read if it is set in the optional docu- ment feeder (ADF). ❒ Set the test pattern in the follow- ing way: ❒ When the optional document feeder (ADF) is installed, make sure to set the test pattern on the exposure glass, and then 2 or 3 white sheets, same size as the...
Page 265: User Color
User Color User Color ❒ When printing a user color list, the You can register colors made by ad- justing the density of yellow, magen- full color counter will advance to ta, cyan, and black. You can also give “1”. a name to the colors you register, and print out registered colors.
Page 266 Color Adjustment/Program Selecting from registered colors When renaming a color A Press [User Color]. A Press [Change Name]. B Select B Enter the name of the color (up from the registered colors. to 16 characters), and then press [OK]. E E E E Specify the color density.
Page 267: Mixing Colors Manually With The Number Keys
User Color Mixing Colors Manually with Deleting User Colors the Number Keys Note A A A A ❒ You can not delete colors regis- Press the { { { { Adjust/Program Color} } } } tered in the program or registered key.
Page 268: Programs
Color Adjustment/Program Programs B B B B You can store the frequently used Press the { { { { Program} } } } key. copy job settings in the machine memory and recall them for future use. Storing a Program Note ❒...
Page 269: Deleting A Program
Programs F F F F Press [OK]. Recalling a Program When the settings are successfully stored, the m m indicator goes A A A A Press the { { { { Program} } } } key. on.The screen returns to the initial B B B B copy display for a while.
Page 270 Color Adjustment/Program...
Page 271: Troubleshooting
4. Troubleshooting If Your Machine Does Not Operate as You Want When a Message is Displayed The following chart contains explanations for the common messages. If other messages appear, follow the instructions as they are displayed. Problem Cause Action Cannot detect original size. Improper original is Place a custom size original on the placed.
Page 272 Troubleshooting Problem Cause Action Cannot copy. Original is The Document Server func- To cancel the job in process, press [Exit], and then press the { { { { Document being scanned by other tion is in use. Server} } } } key. Next, press the functions.
Page 273: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Cause Action Adjust the copy density. ⇒ p.29 Copies appear dirty. The image density is too dark. “Adjusting Copy Image Density” Adjust the auto density. ⇒ p.29 Auto Image Density is not selected.
Page 274: If You Cannot Make Copies As You Want
Troubleshooting If You Cannot Make Copies as You Want This section explains causes and remedies when copy results are not as expect- Problem Cause Action Remove jammed staples. ⇒ General Copies are not stapled. There are jammed staples in the stapler. Settings Guide Note ❒...
Page 275 If You Cannot Make Copies as You Want Problem Cause Action In Image Repeat mode, the You selected copy paper Select copy paper larger than the original image is not cop- the same size as the origi- originals. ied repeatedly. nals, or you did not select Select the proper reproduction ratio.
Page 276: When Memory Is Full
Troubleshooting When Memory is Full Note ❒ If you set "Memory Full Auto Scan Restart" of the User Tools ( ⇒ p.105 ) to "Yes", the memory overflow message will not be displayed, but make Con- nect Copy for the scanned originals automatically. Connect Copy continues scanning and copying until finishing the job.
Page 277: User Tools (Copier/Document Server Features)
5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings General Features 1/5 ⇒ p.98 “General Features ” Auto Paper Select Priority Paper Display Display Original Type Display Display Original Type Priority Full Color/Two-color: Text/Photo B&W/Single Color:...
Page 278 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings General Features 3/5 ⇒ p.99 “General Features ” Copy Function Key: F1~F5 When 2 Sided is available • F1: 1 Sided → 2 Sided : T to T • F2: 2 Sided : T to T → 2 Sid- ed : T to T •...
Page 279 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Reproduction Ratio 1/2 ⇒ p.100 “Reproduction Ratio ” Shortcut R/E Metric version • Shortcut R/E 1: 71% • Shortcut R/E 2: 141% • Shortcut R/E 3: 93% Inch version •...
Page 280 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Edit 1/2 ⇒ p.101 “Edit ” Front Margin: Left/Right Metric version: Left 5mm Inch version: Left 0.2” Back Margin: Left/Right Metric version: Right 5mm Inch version: Right 0.2” Front Margin: Top/Bottom Metric version: T/B 0mm Inch version: T/B 0”...
Page 281 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings User Stamp Program/Delete Stamp Stamp Position : 1~4 Metric version • Position: Top right • Top Margin: 24mm • Right Margin: 24mm Inch version • Position: Top right •...
Page 282 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite Position Position Page Numbering in Combine Per original Stamp on Designated Slip Sheet Stamp Position : Metric version •...
Page 283: Accessing The User Tools (Copier/Document Server Features)
Accessing the User Tools (Copier/Document Server Features) Accessing the User Tools (Copier/Document Server Features) This section is for the key operators in Setting screen for each menu will charge of this machine. You can be displayed. change or set the machine's default Reference settings.
Page 284 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Original Type Priority General Features You can select the type of originals to be effective when the power is ❖ ❖ ❖ ❖ Auto Paper Select Priority turned on, reset or modes are cleared.
Page 285: General Features
Accessing the User Tools (Copier/Document Server Features) Note General Features ❒ If the "Panel Tone" of the User Tools (System Settings) settings ❖ ❖ ❖ ❖ Duplex Mode Priority is "ON", the machine beeps to You can select the type of Duplex notify you that the machine did function effective when the ma- not complete a job for reasons...
Page 286: Reproduction Ratio
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Enlarge 1-5 General Features You can customize the enlarge- ment ratios available when you ❖ ❖ ❖ ❖ Clear Bypass Mode press [Reduce/Enlarge] followed by [Enlarge]. Set this function to whether or not the settings of the Bypass Tray are cleared, when the machine is turned on, reset, or modes are...
Page 287: Edit
Accessing the User Tools (Copier/Document Server Features) Edit Edit ❖ ❖ ❖ ❖ Front Margin: Left/Right ❖ ❖ ❖ ❖ Front Cover Copy in Combine You can specify left and right mar- You can specify whether to make a gins on the front side of copies in combined copy on the front cover Margin Adjust mode.
Page 288 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Image Repeat Separation Line ❖ ❖ ❖ ❖ Double Copies Separation Line You can select a separation line in You can select a separation line in Image Repeat mode from None, Double Copy mode from None, Solid, Broken A, Broken B or Crop Solid, Broken A, Broken B or Crop...
Page 289: Stamp
Accessing the User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Separation Line in Combine Stamp You can select a separation line in Combine mode from None, Solid, Broken A, Broken B or Crop Preset Stamp Marks. • None ❖ ❖ ❖ ❖ Stamp Priority You can select the stamp type that is given priority when [Preset Stamp] is pressed.
Page 290 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Stamp Position User Stamp You can set the position at which the stamp is printed. ❖ ❖ ❖ ❖ Program/Delete Stamp Press the arrow keys to adjust the You can register/change/delete position.
Page 291: Input/Output
Accessing the User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Page Numbering in Combine ❖ ❖ ❖ ❖ SADF Auto Reset You can set how the pages are When you set one original at a time numbered when you use the Com- in the document feeder, the Auto bine function and Page Number- Feed indicator lights for a selected...
Page 292: Adjust Color Image
User Tools (Copier/Document Server Features) Note Adjust Color Image ❒ If you select [No] : • When the memory becomes ❖ ❖ ❖ ❖ Background Density of ADS (Full full, the machine stops oper- Color/Two-color) ation allowing you to remove The background density is adjust- the copy pages delivered on ed to skip the texture and copy.
Page 293: Specifications
6. Specifications Combination Chart The combination chart given below shows which modes can be used together. When you read the chart, see the following table. ❍ means that these modes can be used together. means that these modes cannot be used together. The second mode selected will be the mode you're working in.
Page 294: Supplementary Informations
Specifications Supplementary Informations ❖ ❖ ❖ ❖ Bypass Tray Copy • The following paper sizes can be selected as the standard sizes. A3L, A4KL, A5KL, A6L, B4L, B5KL, B6L, 11" × 17"L, 8 " × 14"L, " × 11"KL, 5 "...
Page 295 Supplementary Informations ❖ ❖ ❖ ❖ Inch version Original → → → → Copy paper size Ratio (%) 400 (enlarge area by 16) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 "...
Page 296 Specifications ❖ ❖ ❖ ❖ Sort, Rotate Sort, Stack Paper sizes and orientations that can be used in the Sort function are as fol- lows. 500-Sheet Finisher 1000-Sheet Finisher A3L, B4L, A4KL, B5K, 11" × A3L, B4L, A4KL, B5KL, A5KL, "...
Page 297 Supplementary Informations Paper Size and Direction Paper Ca- pacity and Weight " × 11"KL, 5 " × 8 A4KL, B5KL , A5K "K " 500 sheets × 10 "KL , 16KKL (80g/m (20 lb.) A3L, B4L, 11" × 17"L, 8 "...
Page 298 Specifications • When paper types is selected to [Thick Paper], [Thick: Dup.Back], [Plain: Dup.Back], [Label Paper], or [OHP] in the System Settings, stapling cannot be done. • 500-Sheet Finisher can staple papers of 64-128g/m (17-34lbs) in the paper weight. • 1000-Sheet Finisher can staple papers of 64-96g/m (17-24lbs) in the paper weight.
Page 299 Supplementary Informations • Label paper (adhesive labels) • OHP transparencies • Envelopes When an odd number of originals is set in the optional document feeder, the back of the last page of copied paper is blank. During copying, the image is shifted to allow for the binding margin.
Page 300 Specifications ❖ ❖ ❖ ❖ Erase The width of the erased margin varies depending on the reproduction ratio. This function is available for the following paper sizes. • Metric version Where Original Is Set Paper Size and Orientation " × 13"L Exposure glass A3L, B4L, A4KL, B5KL, 8 "...
Page 301 Supplementary Informations ❖ ❖ ❖ ❖ Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows. • Page Numbering per original: Combined with 1 Sided/2 Sided in the Combine function • Page Numbering per copy: Combined with 1 Sided/2 Sided in the Combine function If you combine this function with the Duplex ( Top to Top ) function and se- lect the "P1, P2"...
Page 302: Index
INDEX 1 sided → 2 sided , 46 Background density of ADS (Full Color/Two-color) , 106 1 sided combine 1 sided 2 pages → combine 1 side , 48 Basic procedure , 17 1 sided 4 pages → combine 1 side , 48 Batch mode , 14 1 sided 8 pages →...
Page 303 Control panel , 5 Copy/document server features , 91 Date stamp , 104 Copy functions , 29 change position , 65 1 sided combine , 48 change style , 65 2 sided combine , 49 changing color , 65 adjusting copy image density , 29 color , 105 auto reduce/enlarge , 36 font , 104...
Page 304 Font , 104 adjust/program color , 5 Format , 104 check modes , 5 Full color copy , 25 clear modes , 5 Function keys , 6 clear/stop , 6 Function Status indicator , 6 energy saver , 5 interrupt , 5 program , 5 General features , 91 , 92 , 98 , 99 , 100 sample copy , 6...
Page 305 Page numbering , 104 SADF mode , 14 color , 67 Sample copy , 41 duplex back page stamping position , 104 Sample copy key , 6 first printing page , 67 Sampling user colors , 81 font , 104 Screen contrast knob , 5 page numbering in combine , 105 Selecting...
Page 306 Supplementary specifications , 108 auto reduce/enlarge , 109 User color , 79 bypass tray copy , 108 User stamp , 104 centering , 113 changing color , 62 combine , 113 changing position , 62 date stamp , 114 colors , 104 directional size magnification , 109 delete , 64 duplex , 112...
Page 307 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY.
Page 308 Type for C2408/DSc224/LD024c/Aficio 1224C Type for C3210/DSc232/LD032c/Aficio 1232C Printed in China UE USA B051-6607A B0516607A...
Page 309 Printer/Scanner Kit Type 1232 Operating Instructions Printer Reference 1 Getting Started Installing the Printer Driver and Software For safe and correct use of this machine, please be sure to read the Safety Information in the “General Settings Guide” before you use it.
Page 310 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 311 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................2 1. Getting Started Features of This Machine..................3 Printer Drivers for This Machine ................4 Software and Utilities Included on the CD-ROM ..........6 Guide to This Machine................... 8 Control Panel ......................
Page 313: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. To enhance safe and efficient operation of this machine, all users should read and follow the instructions carefully. ❖ ❖ ❖ ❖ General Settings Guide Provides an overview of the machine.
Page 314: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 315: Getting Started
1. Getting Started Features of This Machine This machine is designed especially for office workgroups, both for shared us- age within a network environment, and for one-to-one usage connected directly to a computer. ❖ ❖ ❖ ❖ Standard compatibility with Windows 95/98/Me, Windows 2000, Windows XP and Windows NT 4.0 As the printer drivers for the above operating systems are included, it is pos- sible to print to maximum capacity by using the special features of this ma-...
Page 316: Printer Drivers For This Machine
Getting Started Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities” that comes with the printer/scanner option of this machine. Printer Language PCL 5c RPCS™...
Page 317 Printer Drivers for This Machine ❖ ❖ ❖ ❖ RPCS™ printer driver The RPCS™ printer drivers are included on the CD-ROM that comes with this machine. This printer driver allows the computer to communicate with the machine via a printer language. The preset type user interface is provided in addition to the conventional one.
Page 318: Software And Utilities Included On The Cd-Rom
Getting Started Software and Utilities Included on the CD- There are three CD-ROMs that come with the printer/scanner option of this ma- chine. Note ❒ The Printer/Scanner Kit Type 1232 package contains the following CD- ROMs: • Printer Drivers and Utilities •...
Page 319 Software and Utilities Included on the CD-ROM ❖ ❖ ❖ ❖ Acrobat Reader This utility allows you to read PDF (Portable Document Format). Note ❒ Documentation about using the machine is included on the CD-ROM in PDF format. See Acrobat Reader online Help for more information about using Acrobat Reader.
Page 320: Guide To This Machine
Getting Started Guide to This Machine Control Panel ZGJS800E { { { { User Tools/Counter/Inquiry} } } } key Main power indicator This indicator goes on when the main • User Tools power switch is turned on. Press to change the default settings and conditions to meet your require- Important ments.
Page 321: Display Panel
Guide to This Machine Number keys Function status indicator Use to enter the desired number of copies These show the status of the above func- and data for selected modes. tions: • Yellow: the function is selected. Function keys • Green: the function is active. Press the appropriate key to choose any of the following functions: •...
Page 322 Getting Started Displays and Key Operations Note ❒ The screen displayed when the power is turned on is the copier screen which is the factory set default. This initial setting can be changed. See “User Tools (System Settings)”, General Settings Guide. ❒...
Page 323 Guide to This Machine Online When the machine is online, it can receive data from the computer. [Online] key [Job Reset] key Press this key to switch the machine on- Press this key to cancel the current print line. The preceding illustration shows the job.
Page 324: Connecting The Machine
Getting Started Connecting the Machine This section gives instructions for connecting the machine and computer using the parallel port. Reference For Ethernet and IEEE 1394 interface connections, see “Connecting to the Ma- chine (Network Connections)”, General Settings Guide. Requirements Before using this machine, make sure that all the environmental and electrical requirements have been met.
Page 325: Connecting The Machine To The Host Using The Parallel Cable
Connecting the Machine Connecting the Machine to the Host Using the Parallel Cable Connect the machine to the host computer using a parallel cable compliant with IEEE 1284 (supplied by you). Follow the procedure below to connect the machine to the host computer. Important ❒...
Page 326: Setting Paper On The Bypass Tray
Getting Started Setting Paper on the Bypass Tray This section gives instructions for setting paper on the optional bypass tray. Use the bypass tray to print onto OHP transparencies, labels, and envelopes that can- not be loaded in the paper tray. Reference For setting paper into the regular paper tray, see the General Settings Guide.
Page 327 Setting Paper on the Bypass Tray B B B B Adjust the paper guides to the paper size. Important ❒ If the paper guides are not flush against the paper, skewed images or paper misfeeds might occur. C C C C Gently insert the paper face down in the bypass tray until the beeper sounds.
Page 328: Setting The Paper Size On The Display Panel
Getting Started Setting the Paper Size on the Display Panel A A A A Press the { { { { User Tools/Counter/Inquiry} } } } key on the control panel. ZFFH801E B B B B Press [Printer Features]. C C C C Press the [Paper Input] tab.
Page 329 Setting Paper on the Bypass Tray Setting custom size paper Note ❒ Custom sizes can also be set using the printer driver. The following proce- dures are not necessary when setting custom sizes using the printer driver. ❒ Custom size settings set using the printer driver have priority over those in the display panel on the machine.
Page 330 Getting Started Setting thick paper or OHP transparencies Note ❒ Paper settings can also be set using the printer driver. The following proce- dures are not necessary when setting paper sizes using the printer driver. ❒ Paper size settings set using the printer driver have priority over those in the display panel on the machine.
Page 331 Setting Paper on the Bypass Tray F F F F Select [OHP] or [Thick Paper.] G G G G Press [OK]. The paper type you selected is displayed. H H H H Press the { { { { User Tools/Counter/Inquiry} } } } key. Note ❒...
Page 332 Getting Started...
Page 333: Installing The Printer Driver And Software
2. Installing the Printer Driver and Software This manual assumes that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details. Installation Method ❖ ❖ ❖ ❖ Installing using Auto Run Inserting the CD-ROM into the CD-ROM drive starts the installer automati- cally.
Page 334 Installing the Printer Driver and Software ❖ ❖ ❖ ❖ Installing manually The following printer drivers and software cannot be installed using Auto Run. For Macintosh • PostScript 3 Printer Driver for Macintosh ⇒ p.38 “Mac OS - Installing the PostScript 3 Printer Driver and Utilities” •...
Page 335 Installation Method - User Codes User codes are eight digit codes that allow you to keep track of printing done un- der each code. To use this feature, the network administrator should assign user codes and inform users of them before they install the printer driver. Use the following methods to enter a user code for registration: •...
Page 336: Quick Install
Installing the Printer Driver and Software Quick Install Auto Run will start the installer automatically when you load the CD-ROM in the CD-ROM drive. By selecting Quick Install, you can easily install the PCL 5c printer driver and the RPCS™ printer driver. The SmartNetMonitor for Client can also be installed provided the machine and the computer are connected via the network.
Page 337 Quick Install A A A A Close all applications that are running. B B B B Insert the CD-ROM into the CD-ROM drive. Auto Run will start the installer. C C C C Select a language for the interface language, and then click [OK]. The following languages are available: Cestina (Czech), Dansk (Danish), Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Magyar (Hungarian), Nederlands (Dutch), Norsk (Norwe-...
Page 338 Installing the Printer Driver and Software Note ❒ When you want to change the printer name, follow the procedure below. • Windows 95/98/Me, Windows 2000, Windows NT 4.0 Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The Printer window appears.
Page 339: Installing The Pcl 5C/Rpcs™ Printer Driver
Installing the PCL 5c/RPCS™ Printer Driver Installing the PCL 5c/RPCS™ Printer Driver This section describes basic instructions for installing the PCL 5c printer driver and RPCS™ printer driver without using Quick Install. Also, procedures are de- scribed for setting up options installed on the machine using the printer driver. Follow the procedures below as appropriate.
Page 340 Installing the Printer Driver and Software A A A A Close all applications that are running. B B B B Insert the CD-ROM into the CD-ROM drive. Auto Run will start the installer. C C C C Select a language for the interface language, and then click [OK]. The following languages are available: Cestina (Czech), Dansk (Danish), Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Magyar (Hungarian), Nederlands (Dutch), Norsk (Norwe-...
Page 341: Setting Up Options
Installing the PCL 5c/RPCS™ Printer Driver Setting Up Options If the machine is installed with certain options, you should set the options using the printer driver. Limitation ❒ In Windows 2000/XP, changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 342 Installing the Printer Driver and Software RPCS™ Printer Driver A A A A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. Note ❒ In Windows XP Professional, access the [Printers and Faxes] window from [Start] on the taskbar.
Page 343: Installing The Postscript 3 Printer Driver
Installing the PostScript 3 Printer Driver Installing the PostScript 3 Printer Driver This section describes basic instructions for installing the PostScript 3 printer driver. Actual procedure may differ depending on the operating system. Follow the procedures below as appropriate. Reference To use the PostScript 3 printer driver, the optional PostScript 3 board must be installed on the machine.
Page 344 Installing the Printer Driver and Software F F F F Check [Local Printer], and then click [Next]. A dialog box for selecting the printer appears. G G G G Select the model of the machine you are using, and then click [Next]. H H H H In the [Available ports:] box, click [Printer Port], and then click [Next].
Page 345: Windows 2000/Xp - Installing The Postscript 3 Printer Driver
Installing the PostScript 3 Printer Driver Windows 2000/XP - Installing the PostScript 3 Printer Driver Installing the printer driver Limitation ❒ Installing a printer driver requires Administrators permission. When you install a printer driver, log on using an account that has Administrators permission. Note ❒...
Page 346 Installing the Printer Driver and Software G G G G Select the check box of the port you want to use, and then click [Next]. A dialog box for selecting the printer appears. H H H H Select the model of the machine you are using, and then click [Next]. I I I I Change the name of the machine if you wish to, and then click [Next].
Page 347: Windows Nt 4.0 - Installing The Postscript 3 Printer Driver
Installing the PostScript 3 Printer Driver D D D D Click the [Device Settings] tab. E E E E Select the options you have installed from the [Installable Options] group. F F F F Click [OK]. Windows NT 4.0 - Installing the PostScript 3 Printer Driver Installing the printer driver Limitation ❒...
Page 348 Installing the Printer Driver and Software D D D D Select [PostScript 3 Printer Driver]. [Add Printer Wizard] starts. E E E E After confirming that the [My Computer] option is selected, click [Next]. A dialog box for selecting the printer port appears. F F F F Select the check box of the port you want to use, and then click [Next].
Page 349 Installing the PostScript 3 Printer Driver - Bidirectional transmission When bidirectional transmission is enabled, information such as paper size and feed direction is automatically sent to the computer. You can also check the ma- chine's status from your computer. • Bidirectional transmissions are supported by Windows 95/98/Me, Windows 2000/XP and Windows NT 4.0.
Page 350: Mac Os - Installing The Postscript 3 Printer Driver And Utilities
Installing the Printer Driver and Software ❖ ❖ ❖ ❖ When connecting with IEEE 1394 • The port on the optional IEEE 1394 Interface Unit and the IEEE 1394 port on the computer are connected using an interface cable (Windows Me, Windows 2000/XP).
Page 351 Installing the PostScript 3 Printer Driver L L L L Double-click [Disk 1] in the folder of the language you use. M M M M Drag the PPD file into [Printer Descriptions] in [Extensions] in [System Folder]. N N N N Drag the plugin file into [Printer Descriptions] in [Extensions] in [System Folder].
Page 352 Installing the Printer Driver and Software G G G G Click [OK]. The [Chooser] dialog box appears. H H H H Close the [Chooser] dialog box. Installing the ColorSync™ profile ColorSync profile makes it possible for the printer to print colors of similar in- tensity to those on the computer display.
Page 353 Installing the PostScript 3 Printer Driver B B B B Insert the CD-ROM into the CD-ROM drive. C C C C Double-click the CD-ROM icon. D D D D Double-click the [Mac OS 8 and 9] folder. E E E E Double-click the [ATM] folder.
Page 354: Mac Os X - Installing The Postscript 3 Printer Driver
Installing the Printer Driver and Software Mac OS X - Installing the PostScript 3 Printer Driver It is necessary to install a PPD file to print from a Macintosh. Follow the proce- dures to install a PPD file on Macintosh running Mac OS X. Preparation You need an administrator name and a password (phrase).
Page 355: Installing The Printer Driver Using Ieee 1394
Installing the Printer Driver Using IEEE 1394 Installing the Printer Driver Using IEEE 1394 This section gives basic instructions for installing printer drivers using IEEE 1394. SCSI print and IP over 1394 are available when printing via IEEE 1394. The printer drivers can be installed from the CD-ROM that comes with this machine.
Page 356 Installing the Printer Driver and Software Windows 2000 Important ❒ In Windows 2000, the optional IEEE 1394 Interface Unit can only be used with Ser- vice Pack 1 or later. If the Service Pack is not installed, the connectable number of devices in a IEEE 1394 bus is only one, and the client cannot access the IEEE 1394 Interface Unit without using an account that has Administrators permission.
Page 357: Printing With Ip Over 1394
Installing the Printer Driver Using IEEE 1394 Windows XP A A A A Connect the machine and the computer using the IEEE 1394 interface cable. The [Found New Hardware Wizard] dialog box appears. B B B B Confirm that [This wizard helps you install software for: (printer name)] is dis- played, and select [Install from a list on specific location (Advanced)], and then click [Next].
Page 358 Installing the Printer Driver and Software - Disabling the Device ❖ ❖ ❖ ❖ If [Add New Hardware Wizard] appears every time you restart the computer with an operating system that does not support SCSI print, or plug in/take out the cable, dis- able the device by the following procedures.
Page 359: Windows 2000
Installing the Printer Driver Using IEEE 1394 ❖ ❖ ❖ ❖ If [Found New Hardware Wizard] appears every time you restart the computer with an operating system that does not support IP over 1394 or plug in/take out the cable, disable the device with the following procedure.
Page 360: Installing The Smartnetmonitor For Client/Admin
Installing the Printer Driver and Software Installing the SmartNetMonitor for Client/Admin Limitation ❒ If your operating system is Windows 2000/XP or Windows NT 4.0, installing software using Auto Run requires Administrators permission. When you in- stall a printer driver using Auto Run, log on using an account that has Admin- istrators permission.
Page 361: Installing The Agfa Monotype Font Manager 2000
Installing the Agfa Monotype Font Manager 2000 Installing the Agfa Monotype Font Manager 2000 Limitation ❒ If your operating system is Windows 2000/XP or Windows NT 4.0, installing software using Auto Run requires Administrators permission. When you in- stall a printer driver using Auto Run, log on using an account that has Admin- istrators permission.
Page 362: Using Adobe Pagemaker Version 6.0, 6.5 Or 7.0
Installing the Printer Driver and Software Using Adobe PageMaker Version 6.0, 6.5 or 7.0 If you use the machine under Windows 95/98/Me, Windows 2000/XP or Win- dows NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the Page- Maker folder.
Page 363: Index
INDEX Display panel , 8 , 9 1394 Utility , 6 , 22 Energy Saver key , 8 Acrobat Reader , 7 Additional driver , 23 Address Book , 6 , 21 Agfa Monotype Font Manager 2000 , 6 , 21 Function keys , 9 installing , 49 Function status indicator , 9...
Page 364 Number keys , 9 Quick Install , 24 Offline , 11 RPCS , 5 Offline key , 11 Windows 2000/Windows XP, installing , 27 OHP Transparencies printing, bypass tray , 18 Windows 95/98/Me, installing , 27 On indicator , 8 Windows NT 4.0, installing , 27 Online , 11 Online key , 11...
Page 365 MEMO...
Page 366 MEMO USA B463...
Page 367 Declaration of Conformity Product Name: Printer Controller Model Number: Printer Kit Type 1232, Printer/Scanner Kit Type 1232 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.
Page 368 Printed in Japan UE USA B463-8607A...
Page 369 Printer/Scanner Kit Type 1232 Operating Instructions Printer Reference 2 Setting Up the Printer Driver and Canceling a Print Job Uninstalling the Printer Driver Printing with the Control Panel Troubleshooting Using the Control Panel Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the “General Settings Guide”...
Page 370 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 371 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................2 1. Setting Up the Printer Driver and Canceling a Print Job Accessing the Printer Properties ................. 3 Windows 95/98/Me - Accessing the Printer Properties ..........3 Windows 2000/XP - Accessing the Printer Properties ..........4 Windows NT 4.0 - Accessing the Printer Properties ..........
Page 372 5. Using the Control Panel Adjusting Printer Features ................. 43 Printer Features Menu .....................43 Accessing the Printer Features ................44 Exiting from the Printer Features ................45 Printer Features Parameters................46 Paper Input.......................46 List/Test Print ......................46 Maintenance......................46 System ........................47 Host Interface......................50 PCL Menu ........................50 Machine Condition....................
Page 373: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. To enhance safe and efficient operation of this machine, all users should read and follow the instructions carefully. ❖ ❖ ❖ ❖ General Settings Guide Provides an overview of the machine.
Page 374: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 375: Setting Up The Printer Driver And Canceling A Print Job
1. Setting Up the Printer Driver and Canceling a Print Job Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties Changing the default machine settings A A A A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 376: Windows 2000/Xp - Accessing The Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Windows 2000/XP - Accessing the Printer Properties Changing the default machine settings - Printer Properties Limitation ❒ Changing the setting of the machine requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Print- ers permission by default.
Page 377 Accessing the Printer Properties Note ❒ In Windows XP Professional, access the [Printers and Faxes] window from [Start] on the taskbar. ❒ In Windows XP Home Edition, access the [Printers and Faxes] window by clicking [Control Panel] from [Start] on the taskbar. Then click [Printers and Other Hardware], and then [Printers and Faxes].
Page 378: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Windows NT 4.0 - Accessing the Printer Properties Changing the default machine settings - Printer Properties Limitation ❒ Changing the setting of the machine requires Full Control access permission. Members of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 379: Macintosh - Setting Up For Printing
Accessing the Printer Properties Making machine settings from an application To make the machine settings for a specific application, open the [Printer Proper- ties] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0. Note ❒...
Page 380 Setting Up the Printer Driver and Canceling a Print Job D D D D From the [Paper:] box, select the paper size. E E E E Make any settings you require, and then click [OK]. Setting up for printing from an application A A A A Open the file you want to print.
Page 381: Canceling A Print Job
Canceling a Print Job Canceling a Print Job Windows - Canceling a Print Job A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all the print jobs that are currently queuing to be printed. Check the current status of the job you want to cancel. B B B B Select the name of the job you want to cancel.
Page 382: Macintosh - Canceling A Print Job
Setting Up the Printer Driver and Canceling a Print Job Macintosh - Canceling a Print Job A A A A Double-click the printer icon on the desktop. A window appears, showing all the print jobs that are currently queuing to be printed.
Page 383: Uninstalling The Printer Driver
2. Uninstalling the Printer Driver Uninstalling the Printer Driver This section describes how to uninstall the printer drivers. Actual procedures may vary depending on the operating system. Follow the procedures below as appropriate. Windows 95/98/Me - Uninstalling the Printer Driver A A A A Close all the applications that are currently running.
Page 384: Windows Nt 4.0 - Uninstalling The Printer Driver
Uninstalling the Printer Driver D D D D On the [File] menu, click [Delete]. A confirmation dialog box appears. E E E E Click [Yes] to uninstall the printer driver. Note ❒ You can also uninstall the printer driver using the following procedure. •...
Page 385: Mac Os - Uninstalling The Postscript 3 Printer Driver
Uninstalling the Printer Driver Mac OS - Uninstalling the PostScript 3 Printer Driver A A A A Drag the “AdobePS” file from the [Extensions] folder in [System Folder] to [Trash]. B B B B Drag the PPD file and plug-in file from the [Printer Descriptions] folder in the [Extensions] folder in [System Folder] to [Trash].
Page 386 Uninstalling the Printer Driver...
Page 387: Printing With The Control Panel
3. Printing with the Control Panel Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, the remaining sets can be printed or canceled from the machine's control panel. This can help in avoiding large amounts of misprints in case of mistakes in the content or in the print settings.
Page 388 Printing with the Control Panel C C C C On the machine's control panel, press the { { { { Printer} } } } key to display the Print- er Screen. ZFFH371E D D D D Press [View Sample Print jobs]. A list of the sample print files stored in the machine is displayed.
Page 389 Sample Print G G G G Enter the new number of sets using the number keys and press [OK]. ZFFH361E The screen returns to the file list screen. Note ❒ You can enter up to 999 sets. ❒ Press [Clear] to correct any entry mistakes. ❒...
Page 390: Deleting A Sample Print File
Printing with the Control Panel Deleting a Sample Print File If you are not satisfied with the sample printout, you can delete the sample print file, revise it and print it again until the settings are fine. A A A A Press the { { { { Printer} } } } key to display the Printer Screen.
Page 391: Checking The Error Log
Sample Print Checking the Error Log If a file could not be stored in the machine, you can check the error log on the control panel. Limitation ❒ The error log displays only the 20 most recent entries. If the power is turned off, the log will be deleted.
Page 392: Locked Print
Printing with the Control Panel Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data by using the control panel once the data is stored in this machine. When using Locked Print, it will not be possible to print unless a password is entered on the ma- chine's control panel.
Page 393 Locked Print C C C C On the machine's control panel, press the { { { { Printer} } } } key to display the Print- er Screen. ZFFH371E D D D D Press [View Locked Print jobs]. A list of the locked print files stored in the machine is displayed. The following will be also be displayed: •...
Page 394: Deleting Locked Print Files
Printing with the Control Panel G G G G Enter the password using the number keys and press [OK]. The print confirmation screen is displayed. Note ❒ A confirmation screen will appear when the password has not been en- tered correctly. Press [OK] to enter the password again. H H H H Press [Yes].
Page 395: Checking The Error Log
Locked Print D D D D Press [Delete]. The password screen is displayed. E E E E Enter the password using the number keys and press [OK]. The delete confirmation screen is displayed. F F F F Press [Yes]. After the file has been deleted, the screen returns to the file list screen. Note ❒...
Page 396 Printing with the Control Panel B B B B Select [View Locked Print jobs]. C C C C Press [Show Error Log]. D D D D Press [U U U U Prev.] or [T T T T Next] to scroll the error files. Press [Exit] after checking the log.
Page 397: Accessing The Document Server
Accessing the Document Server Accessing the Document Server The Document Server enables you to save documents in the machine's built-in hard disk to edit and print as you want. Reference For more information about Document Server functions, see the General Set- tings Guide.
Page 398 Printing with the Control Panel...
Page 399: Troubleshooting
4. Troubleshooting Error & Status Messages on the Display Panel ❖ ❖ ❖ ❖ Status Messages Messages/Second messages Status Hex Dump Mode The machine receives data in hexadecimal numbers in Hex Dump mode. Turn off the machine after printing, and then turn back on.
Page 400 Troubleshooting Messages/Second messages Description Solution Driver setting error. There is an error in the down- Reset the parameter for down- (Memory) loaded font(s). loading fonts. Insufficient memory or memo- Specify correct memory capac- ry settings for the printer driv- ity in the [Change Accessories...] er may not match memory option in the RPCS™...
Page 401 Error & Status Messages on the Display Panel Messages/Second messages Description Solution Following output tray is full. The indicated output tray is full. Remove the paper. Note ❒ “###” in the message rep- resents a output tray. HDD has a problem. An error has occurred in the Turn off the main power hard disk drive.
Page 402 Troubleshooting Messages/Second messages Description Solution Paper size and type are mis- Specified paper size and paper Change the settings to contin- matched. type are not loaded in the pa- ue the current job, or press per feed tray. [Reset] to cancel the job. Parallel I/F board has a prob- An error has occurred in the Contact your sales or service...
Page 403: Machine Configuration
Error & Status Messages on the Display Panel Messages/Second messages Description Solution *** No toner. Replace Toner The indicated color toner has Replace the toner cartridge Cartridge. almost run out. with a new one. Note ❒ “***” in the message repre- sents the color: Black, Yel- low, Magenta, or Cyan.
Page 404 Troubleshooting ❖ ❖ ❖ ❖ *1 Input Tray: Name Name Description Tray X Name of installed paper tray (X is the number of tray.) Tray 3 (LCT) Large Capacity Tray (LCT) Bypass Tray Bypass tray ❖ ❖ ❖ ❖ *2 Input Tray: Paper Size Paper Size Description A3 (297 ×...
Page 405 Error & Status Messages on the Display Panel ❖ ❖ ❖ ❖ *3 Input Tray: Status Status Description  Normal NoTray There is no paper tray PaperEnd There is no paper in the paper tray ❖ ❖ ❖ ❖ *4 Output Tray: Name Name Description Internal Tray 1...
Page 406: Machine Does Not Print
Troubleshooting Machine Does Not Print Possible Cause Solutions Is the power on? Confirm the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. Is the machine online? If not, press [Online] on the display panel. Does the printer function If so, check the error message on the display panel and take the re- status indicator stay red?
Page 407 Machine Does Not Print Possible Cause Solutions Is the Data In indicator If not, the data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Confirm that the machine port settings are correct.
Page 408: Other Printing Problems
Troubleshooting Other Printing Problems Status Possible Causes, Descriptions, and Solutions The print on the If “Toner Saver” is selected in the [Print Quality] tab on the printer driver tab, entire page is fad- the entire page will be faded when printed. See the printer driver's Help.
Page 409 Other Printing Problems Status Possible Causes, Descriptions, and Solutions When using Win- Make sure the application's paper size and orientation settings match those dows 95/98/Me, of the printer driver. Windows If a different paper size and orientation are set, select the same size and ori- 2000/XP, or Win- entation.
Page 410 Troubleshooting Status Possible Causes, Descriptions, and Solutions Color documents The printer driver is not set up for color printing. are printed in • PCL 5c/PostScript 3 black and white. Select “Color” for [Color/Black and White] on the printer driver's [Setup] tab.
Page 411 Other Printing Problems Status Possible Causes, Descriptions, and Solutions It takes too much The data is so large or complex that it takes time to process. If the Data In time to resume indicator is blinking, data is being processed. Just wait until printing re- printing.
Page 412 Troubleshooting Status Possible Causes, Descriptions, and Solutions Images are print- The feed direction you selected and the feed direction selected in the print- ed in the wrong er driver's Option Setup of the printer driver might not be the same. Make orientation.
Page 413: Auto Color Calibration
Auto Color Calibration Auto Color Calibration This function is used for adjusting the balance of yellow, magenta (red), cyan (blue), and black when certain colors are too strong or when the color of the print is different from the screen. Note ❒...
Page 414: Returning To The Previous Setting
Troubleshooting F F F F Press [Start Printing]. A test pattern will be printed, and the message “Place Test Pattern on expo- sure glass correctly, then press [Start Scanning]” appears. Note ❒ The test pattern will be printed on A4K, B4JISL, A3L, 11”x17”L or 8/”x11”K.
Page 415: Using The Control Panel
5. Using the Control Panel Though the factory default settings of the machine are suitable for most printing jobs, the “Printer Features” gives you access to a number of settings that control basic printer operations. “Printer Features” settings you make are retained even when you turn off the machine.
Page 416: Accessing The Printer Features
Using the Control Panel Category Function menu System⇒ p.47 Print Error Report Auto Continue Memory Overflow Sub Paper Size Page Size Duplex Job Separation Resolution Toner Saving Host Interface ⇒ p.50 I/O Buffer I/O Timeout PCL Menu⇒ p.50 Orientation Form Lines Font Source Font Number Point Size...
Page 417: Exiting From The Printer Features
Adjusting Printer Features Exiting from the Printer Features A A A A After changing the Printer Features, press [Exit] to return to the User Tools/Counter/Inquiry menu. B B B B Press [Exit]. Note ❒ You can also exit from the User Tools/Counter/Inquiry menu by pressing the { { { { User Tools/Counter/Inquiry} } } } key.
Page 418: Printer Features Parameters
Using the Control Panel Printer Features Parameters Paper Input Menu Description Bypass Paper Size The paper size for the bypass tray. For more information about paper sizes that can be set in the by- pass tray, see the General Settings Guide. Note ❒...
Page 419: System
Printer Features Parameters The table below lists the menus that can be protected at level 1 or 2. Menu Level 1 Level 2 × ❍ Paper Size Settings ❍ ❍ Adjustment/Management ❍ ❍ System Settings ❍ ❍ Interface Settings × ❍...
Page 420 Using the Control Panel Menu Description Memory Overflow You can select whether the memory overflow error report should be printed. • Not Print • Error Report Note ❒ Default: Not Print Sub Paper Size You can enable the “Auto Substitute Paper Size (A4↔LT)” fea- ture.
Page 421 Printer Features Parameters Menu Description Duplex You can select whether you want to print on both sides of each page. • Off • Short Edge Bind • Long Edge Bind Note ❒ Default: Off ❒ This menu appears only when the optional Duplex unit is in- stalled.
Page 422: Host Interface
Using the Control Panel Host Interface Menu Description I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. • 128 KB • 256 KB • 512 KB Note ❒ Default: 128 KB I/O Timeout You can set how many seconds the machine should wait before ending a print job.
Page 423 Printer Features Parameters Menu Description Font Number You can set the ID of the default font you want to use. • 0 to 50 by 1 Note ❒ Default: 0 Point Size You can set the point size you want to use for the selected font. •...
Page 424: Machine Condition
Using the Control Panel Machine Condition We recommend that you print the configuration page and check the machine's settings before changing them. Printing the Configuration Page A A A A Press the { { { { User Tools/Counter/Inquiry} } } } key on the control panel. The User Tools/Counter/Inquiry menu appears.
Page 425: Appendix
6. Appendix Staple The following table shows the staple positions. Note ❒ Stapling depends on paper size, paper type, number of pages and feed direc- tion. Staple position Paper orientation Print data on the machine direction Finisher 500 Finisher 1000 Vertical Horizontal Vertical...
Page 426 Appendix Note ❒ When the finisher is installed and stapling is specified for a job, the job will be delivered to the Finisher Shift Tray regardless of the output tray specified. ❒ If you cannot make staple settings even with the finisher installed, options may not be set up correctly on the printer driver.
Page 427 Staple • If there are inconsistencies between the duplex folding direction and the staple printing folding location during duplex printing. • If paper sizes are mixed when a different paper size is specified during a print job. • When staples have run out. •...
Page 428: Spool Printing
Appendix Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
Page 429 Spool Printing - Setting Spool Printing Spool Printing can be set using telnet or a web browser. • Using a web browser Click ”Configuration”, and then “General”. Set “Spool Printing”to “Enable”. See Network Printing Guide or Help for more information. •...
Page 430: Specifications
Appendix Specifications This section contains the electrical and hardware specifications for the machine including information about the options. Component Specification 1800 × 600 dpi equivalent (600 × 600 dpi 2bit) Resolution Printing Speed Type 1: • Full color : 8 ppm •...
Page 431: Options
Specifications Component Specification Operating Systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X To use NetBEUI, use the SmartNetMonitor for Client port. Options Limitation ❒ The optional IEEE 1394 Interface Unit and the optional 802.11b Interface Kit (Wireless LAN board) cannot be installed in the machine at the same time.
Page 432 Appendix ❖ ❖ ❖ ❖ Connectable number of devices on a bus: Maximum 63 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maximum 16 ❖ ❖ ❖ ❖ Power supply: Non power supply Cable Power repeated (IEEE 1394a-2000 compliant) PostScript 3 Board Type 1232 Reference See the PostScript 3 Board Type 1232 Operating Instructions Supplement for in-...
Page 433 Specifications Memory Unit Type C 128MB/256MB ❖ ❖ ❖ ❖ Module Type: SO-DIMM (Small Outline Dual-in-line Memory Module) ❖ ❖ ❖ ❖ Memory Type: SDRAM (Synchronous Dynamic RAM) ❖ ❖ ❖ ❖ Number of Pins: 144 pins...
Page 434: Index
INDEX Auto Color Calibration , 41 Machine condition , 52 Macintosh canceling a print job , 10 setting up, printer driver , 7 Canceling a print job Mac OS Macintosh , 10 PostScript 3, uninstalling , 13 Windows , 9 Mac OS X Configuration page , 52 PostScript 3, uninstalling , 13...
Page 435 Sample Print , 15 Specifications , 58 Spool printing , 56 Staple , 53 System , 47 Telnet , 31 Troubleshooting , 27 error messages , 27 machine does not print , 34 other printing problems , 36 status messages , 27 UNIX , 31 Windows canceling a print job , 9...
Page 436 B463...
Page 438 UE USA B463-8627A...
Page 439 Printer/Scanner Kit Type 1232 Operating Instructions Scanner Reference Network Scanner Preparations for Use as a Network Scanner Setting Originals Scanning Originals Using Network TWAIN Scanner Delivering Stored Scan Data by the Network Delivery Scanner Sending Stored Scan Data by E-mail Using the Document Server Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the...
Page 440 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine.
Page 441 TABLE OF CONTENTS How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 2 Manuals for This Machine ..................3 Important ........................5 1. Network Scanner Outline........................7 Network TWAIN Scanner ................... 7 Network Delivery Scanner..................8 E-mail ......................... 9 Document Server .....................10 Names and Functions of Components ..............
Page 442 4. Scanning Originals Using Network TWAIN Scanner Flow of Operations ....................51 Scanning Originals ....................52 Functions of the TWAIN Driver ................54 5. Delivering Stored Scan Data by the Network Delivery Scanner List Displays of Destinations and Senders ............55 Delivery Procedure ....................57 Checking the Status of Delivery .................
Page 443: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.
Page 444: Names Of Major Options
Names of Major Options Major options of this machine are referred to as follows in this documentation. • Printer/Scanner Kit Type 1232 → printer/scanner controller For other options, see the respective documentation. The following software products are referred to using a general name. •...
Page 445: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. Note ❒ Adobe Acrobat Reader is necessary to view the manuals in PDF format. Ac- robat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or ScanRouter V2 Lite.
Page 446 ❖ ❖ ❖ ❖ Manuals for ScanRouter V2 Lite Note ❒ ScanRouter V2 Lite is software included on the CD-ROM labeled “Scanner Driver & Document Management Utilities” for this machine. For informa- tion about ScanRouter V2 Lite, see p.8 “Network Delivery Scanner”, p.40 “ScanRouter V2 Lite”.
Page 447: Important
Important When the machine is connected to a network, observe the following points when setting up the machine or changing settings. For more details, see the documentation and Help for ScanRouter V2 Lite/Pro- fessional and DeskTopBinder V2 Lite/Professional. ❖ ❖ ❖ ❖ When a dial-up router is connected in a network environment The settings for the delivery server to be connected must be made appropri- ately for the machine with DeskTopBinder V2 Lite/Professional, Auto Docu- ment Link, or DeskTopBinder V2 Lite/Professional.
Page 449: Network Scanner
1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net- work scanner. The network scanner offers four functions: operating as a network TWAIN scan- ner, operating as a network delivery scanner, sending e-mail or storing scan data in the document server.
Page 450: Network Delivery Scanner
Network Scanner Network Delivery Scanner The machine is used as the delivery scanner with ScanRouter V2 Lite/Profes- sional. The original scanned by the machine is stored in the delivery server and delivered to the folder of the computer on the same network. For more informa- tion, see p.55 “Delivering Stored Scan Data by the Network Delivery Scanner”.
Page 451: E-Mail
Outline E-mail A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet. See p.67 “Sending Stored Scan Data by E-mail” for detailed information. ZHFX021N This machine Mail server A scanned image that is attached to an e- A mail server is the SMTP server used for mail can be delivered to a mail server.
Page 452: Document Server
Network Scanner Document Server The scanned original is stored as a document on the hard disk of the machine, and can be viewed, copied, or deleted using DeskTopBinder V2 Lite/Profession- al from a client computer via a network. Documents can be searched by the user name or the document name.
Page 453: Names And Functions Of Components
Names and Functions of Components Names and Functions of Components This section explains the names and functions of various controls used to oper- ate the scanner. Control Panel This illustration shows the product with options installed. ZHFS010N The { { { { User Tools/Counter} } } } key Main power indicator, power in- dicator Use to change default values or operation...
Page 454: Display Contents
Network Scanner Status indicators Number keys Show the status of the selected function. Use to enter numeric values. The { { { { #} } } } key (Enter key) • When lit yellow, the corresponding function is selected. Use to enter a numeric value. •...
Page 455 Names and Functions of Components Using as a network TWAIN scanner When using the machine as a network TWAIN scanner, it is not necessary to press the { { { { Scanner} } } } key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.
Page 456 Network Scanner...
Page 457: Preparations For Use As A Network Scanner
2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner, as well as basic settings for use in a network. First, see the General Settings Guide for details about how to make basic set- tings, and then make scanner settings.
Page 458: Using As A Network Delivery Scanner
Preparations for Use as a Network Scanner Using as a Network Delivery Scanner Connect the machine to the network with an Ethernet cable, IEEE 1394(option) cable or Wireless LAN(option). Connect to Network ⇒General Settings Guide Check the network settings in System Settings, and change if re- quired.
Page 459: Using E-Mail
Preparation Sequence Using E-mail Connect the machine to the network with an Ethernet cable or IEEE 1394(option) cable or Wireless LAN(option). Connect to Network ⇒General Settings Guide Check the network or the destination settings in System Settings, and change if required. Make System Settings ⇒General Settings Guide Make settings for sending e-mail such as mail information lan-...
Page 460: Initial Scanner Setup
Preparations for Use as a Network Scanner Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Default Settings Settings to use the functions of the machine as a network scanner are listed be- low.
Page 461 Initial Scanner Setup ❖ ❖ ❖ ❖ Scanner settings Explanation of scanner settings is provided in this manual. Settings Factory default TWAIN Deliv- E-mail Store value ❍ ❍ ❍ Scanner Scan Type Text (Print) Features ❍ ❍ ❍ Resolution 200dpi ⇒...
Page 462: Setting Scanner Features
Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ E-mail Settings Make settings for sending e-mail using the computer’s Web browser. For in- formation about the settings. ⇒ p.31 “Making E-mail Settings”. Settings Factory default TWAIN Delivery E-mail Store value ❍...
Page 463 Initial Scanner Setup Note Note ❒ Printer printing is best done ❒ When [Custom size] is select- with Text (Print). Text (OCR) is ed, the dimensions of the suitable for higher OCR accura- scan area (width and height) can be specified. ❒...
Page 464 Preparations for Use as a Network Scanner E E E E I I I I Enter the desired name and press When all settings have been [OK]. made, press [Exit]. Reference For information about entering characters, see the General Set- tings Guide.
Page 465 Initial Scanner Setup C C C C The range of possible original sizes Enter the scan starting point in re- and scan sizes is as follows: ration to the standard scan start- • Original Size ing point. X1: 140 mm - 432 mm (5.6” - 17”) Select and enter values for [X2] and Y1: 140 mm - 297 mm (5.6”...
Page 466: Making Scanner Settings
Preparations for Use as a Network Scanner F F F F Press [Yes]. Deleting programmed scan settings A A A A Press the { { { { User Tools/Counter} } } } key. The selected scan setting is delet- G G G G Press [Exit].
Page 467 Initial Scanner Setup • When you select [Set Time], you Ordinarily, Delivery Server Desti- can enter the delay time with nation List is automatically updat- the number keys (3 - 30 sec- ed. This function allows updating onds). When the TWAIN scan- at any time.
Page 468 Preparations for Use as a Network Scanner ❒ When [Yes (per max. size)] is se- • If set to [On], enter the number lected, some received files may of seconds (3 - 900) for the Job not be able to be restored, de- Reset Time in Adding Original pending on the type of mail with the number keys.
Page 469 Initial Scanner Setup ❒ When [OFF] is selected and the Note originals of the same width and ❒ When printed, all records are different length are set to ADF, deleted after printing. When not the size of the first page is de- printed, records are automati- tected as the max.
Page 470: Making Scan Data Subject Settings
Preparations for Use as a Network Scanner C C C C Press the [Scanner Settings] tab. Making Scan Data Subject D D D D Settings Press the item to be set. Subject information can be added to the scan data files. This information is added to the data to be delivered.
Page 471 Initial Scanner Setup C C C C Press the [Subject Settings] tab. Deleting programmed subject settings D D D D Verify that [Program/Change] is se- A A A A Press the { { { { User Tools/Counter} } } } key. lected, and select the subject you want to program.
Page 472 Preparations for Use as a Network Scanner F F F F Press [Yes]. The selected subject is deleted. G G G G To delete more subjects, repeat E E E E F F F F steps H H H H Press [Exit].
Page 473: Making E-Mail Settings
Making E-mail Settings Making E-mail Settings This section explains how to set all re- Setting Procedure quired items for sending e-mail from a computer’s browser. A A A A Consult with your network manager Start up a Web browser. about make settings for necessary B B B B Enter “http://(IP Address of this items.
Page 474: Verification Of Settings
Preparations for Use as a Network Scanner B Enter the host name of the SMTP Server in [SMTP Server Name]. C Enter the port number in [SMTP Port No.]. D Scroll down the browser, and click [Apply]. The SMTP Server Name and Port Number are registered.
Page 475: Installing Software
Installing Software Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.
Page 476 Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence Insert the CD-ROM. TWAIN Driver Ver.3 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 ScanRouter Administration Select V2 Lite the software.
Page 477: Software For Using A Network Twain Scanner Function
Installing Software Software for using a Network TWAIN Scanner function To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install the DeskTopBinder V2 Lite.
Page 478: Software For Using A Network Delivery Scanner Function
Preparations for Use as a Network Scanner Software for using a Network Delivery Scanner function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or retrieved the docu- ments, it is necessary to install DeskTopBinder V2 Lite on the client computer.
Page 479: Desktopbinder V2 Lite
Installing Software DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installing, check the operating environment for DeskTopBinder V2 Lite. ⇒ p.39 “DeskTopBinder V2 Lite” A A A A Verify that Windows is running. Insert the supplied CD-ROM labeled “Scanner Driver &...
Page 480: Software Supplied On Cd-Rom
Preparations for Use as a Network Scanner Software Supplied on CD-ROM List of Files Wizard for the TWAIN driver and utilities Drivers Twain TWAIN driver for Windows 95/98/Me, Windows XP, Win- Drive dows 2000, Windows NT 4.0 Utility RouterV2 ScanRouter V2 Lite ScanRouter V2 Administration Utility DeskV2 DeskTopBinder V2 Lite...
Page 481 Installing Software • Hard disk space 100 MB or more • Display resolution 800×600 pixels, 256 colors or higher • Network protocol TCP/IP DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files cre- ated with applications, and existing image files.
Page 482 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ Software installed with DeskTopBinder V2 Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server regularly. In addition, the documents delivered to in-trays can be retrieved or a notification of document arrival can be received at the cli- ent computer with this software.
Page 483 Installing Software • Memory 64 MB or more (128 MB or more recommended) • Hard disk space Minimum free space required for installing: 200 MB Note ❒ In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. •...
Page 484 Preparations for Use as a Network Scanner...
Page 485: Setting Originals
3. Setting Originals This chapter explains the procedure for placing the original on the exposure glass and in the automatic document feeder (ADF), and setting original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a computer, the correct placement must be chosen by setup on the control panel and scanner driver.
Page 486: Placing The Original On The Exposure Glass
Setting Originals Placing the Original on the Exposure Glass B Place the original so that the Originals which do not fit into the ADF, such as sheets with glued-on top edge touches the top left of parts, books, etc., can be placed di- the exposure glass.
Page 487: Placing The Original In The Automatic Document Feeder (Adf)
Placing the Original in the Automatic Document Feeder (ADF) Placing the Original in the Automatic Document Feeder (ADF) The ADF allows you to place several Note originals at one time. Originals placed ❒ When using the network deliv- in the ADF can be scanned on one ery scanner and the document side or both sides.
Page 488 Setting Originals B Place the top edge of the origi- nals first. When using the machine as a network TWAIN scanner, this orientation is the standard set- ting in the TWAIN driver. Nor- mally, use this orientation for placement. ZHFY080N C C C C Select the appropriate orientation so that it matches the orientation...
Page 489: Original Orientation And Scan Area Setting
Original Orientation and Scan Area Setting Original Orientation and Scan Area Setting To correctly display the top/bottom TWAIN Network orientation of the scanned original on Scanner Delivery a computer, original orientation and Scanner page flow must be set when placing /E-mail the original.
Page 490 Setting Originals 1-sided original/2-sided original SADF/Batch selection selection A When scanning a large number A When scanning one-sided orig- of originals using the ADF by dividing the originals and inals, make sure that [2 Sided scanning the individually or in Original] is not highlighted.
Page 491: For A Network Twain Scanner
Original Orientation and Scan Area Setting For a Network TWAIN Scanner Scanning Originals in Several Times A A A A Open the Scanner Control dialog A large number of originals can be box. scanned as a single document by di- Reference viding them and scanning the indi- ⇒...
Page 492 Setting Originals D D D D H H H H Make settings for delivering, If there are no more originals, press the { { { { #} } } } key. sending by e-mail, or storing. Reference Note ❒ Originals are scanned in order. p.57 “Delivery Procedure”...
Page 493: Scanning Originals Using Network Twain Scanner
4. Scanning Originals Using Network TWAIN Scanner This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation se- quence for using TWAIN scanner and some functions of the TWAIN driver are introduced.
Page 494: Scanning Originals
Scanning Originals Using Network TWAIN Scanner Scanning Originals This section explains the method for scanning a single original following p.51 “Flow of Operations”. A A A A Start up DeskTopBinder V2 Lite and select the driver of the scanner. A Click [Start], point to [Program], and then [DeskTopBinder V2] from [DeskTop- Binder V2].
Page 495 Scanning Originals B Depending on the type of original or the objective for scanning, select the icon in [Mode]. • [Standard] is suitable for scanning standard originals that comprise mainly of text. • [Photo] is suitable for scanning originals that include photos, shaded il- lustrations, etc.
Page 496: Functions Of The Twain Driver
Scanning Originals Using Network TWAIN Scanner D D D D Click [Scan]. The original is scanned. A message asking whether there is another original is displayed. When there is another original to scan, place the original, and then click [Con- tinue].
Page 497: Delivering Stored Scan Data By The Network Delivery Scanner
5. Delivering Stored Scan Data by the Network Delivery Scanner Stored scan data can be sent to a specified destination using the network deliv- ery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.
Page 498 Delivering Stored Scan Data by the Network Delivery Scanner S w i t c h D e s t i n a t i o n List/Search Press this button to switch a destination list of the delivery server to the destina- tion list of this machine or to search by destination.
Page 499: Delivery Procedure
Delivery Procedure Delivery Procedure D D D D Data is delivered after specifying scan Place the original in the machine, settings and destination. If necessary, and adjust the settings for origi- you can select a sender and a subject. nal size and orientation if re- A A A A quired.
Page 500 Delivering Stored Scan Data by the Network Delivery Scanner F F F F B Select resolution, original size, Make the scan settings. and other items to change the To make the scan settings, call up corresponding setting. stored settings or make the settings individually.
Page 501 Delivery Procedure B Select the destination to which Note the scan data is to delivered. ❒ To deselect a destination, press [U U U U Prev.] or [T T T T Next] to display the destination in the destination field, and then press the { { { { Clear/Stop} } } } key.
Page 502 Delivering Stored Scan Data by the Network Delivery Scanner F Select a destination. The name of the destination ap- pears in the destination display area on the upper side of the screen. Note ❒ Press [U U U U Prev.] or [T T T T Next] to select the destination.
Page 503 Delivery Procedure When selecting a sender from the Using a short ID number to list specify a sender’s name A Press [Attach Sender’s Name]. A Press [Attach Sender’s Name] A list of senders registered in A list of senders registered in the delivery server is displayed.
Page 504 Delivering Stored Scan Data by the Network Delivery Scanner I I I I If required, select a subject. Searching for a sender to select Select a subject from the registered A Press [Attach Sender’s Name]. ones. ⇒ p.28 “Making Scan Data Subject Settings”...
Page 505 Delivery Procedure Manual input of the subject A Press [Attach Subject]. A list of registered subject is dis- played. B Press [Manual Input] The soft keyboard is displayed to enter a subject. C Enter the subject with the soft keyboard. D Press [OK].
Page 506: Checking The Status Of Delivery
Delivering Stored Scan Data by the Network Delivery Scanner Checking the Status of Delivery B B B B The status of the last 50 deliveries can Check the displayed records. be checked. For every new delivery record after 50, the oldest record is deleted.
Page 507: Using The Network Delivery Scanner With The Document Server
Using the Network Delivery Scanner with the Document Server Using the Network Delivery Scanner with the Document Server F F F F You can use the network delivery Make sure [Send & Store] is select- scanner with the document server. Simultaneous Delivery and Storage Scanned data is stored in the docu-...
Page 508: Delivering Stored Files
Delivering Stored Scan Data by the Network Delivery Scanner C C C C To select multiple files, repeat Delivering Stored Files B B B B step Files stored in the document server can be delivered. Note ❒ This section explains mainly how to select files to be delivered.
Page 509: Sending Stored Scan Data By E-Mail
6. Sending Stored Scan Data by E-mail Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation sequence for sending by e-mail, various display screens, delivery procedures, and how to check the sending result when this function is used.
Page 510: Procedure For Sending E-Mails
Sending Stored Scan Data by E-mail Procedure for Sending E-mails D D D D Data is sent after specifying scan set- Place the original in the machine, tings and destination. and adjust the settings for origi- A A A A nal size and orientation if re- Press the { { { { Scanner} } } } key.
Page 511 Procedure for Sending E-mails F F F F B Select resolution, original size, Make the scan settings. and other items to change the To make the scan settings, call up corresponding setting. stored settings or make the settings individually. Reference ⇒...
Page 512 Sending Stored Scan Data by E-mail When selecting a destination Using a short ID number to select from the list a destination A Press the title for the desired A Press [Registration No.]. destination. The destinations B Use the number keys to enter for that title are displayed.
Page 513 Procedure for Sending E-mails Manual input of the e-mail address Searching for a destination to select A Press [Manual Input]. A Press [ The soft keyboard appears to enter the e-mail address. B Enter the e-mail address with the soft keyboard. It is possible to use alphabets, numbers and periods.
Page 514 Sending Stored Scan Data by E-mail F Select a destination. ❒ To prevent misuse of a sender name, we recommend you set up a password for the sender. ❒ Be sure to select or enter a send- er's name. Otherwise [Key Opera- tor's E-mail Address] is used as a sender’s name.
Page 515 Procedure for Sending E-mails C To verify receipt, press [Return Note Receipt]. ❒ If a password has been set, a screen for entering the pass- word is displayed after se- lecting the sender. Enter the password, and then press [OK]. After verification of the pass- [Return Receipt] is highlighted.
Page 516 Sending Stored Scan Data by E-mail C Press [Search by User Name]. H To verify receipt, press [Return Receipt]. Note ❒ To search using e-mail ad- dresses, press [Search by Ad- dress]. [Return Receipt] is highlighted. I Press [OK]. The sender is displayed above [Attach Sender’s Name].
Page 517 Procedure for Sending E-mails C Press [OK]. The selected subject is dis- played above [Attach Subject]. Manual input of the subject directly A Press [Attach Subject]. The list of registered subject is displayed. B Press [Manual Input]. The soft keyboard appears to enter a subject.
Page 518: Checking The Status Of E-Mail
Sending Stored Scan Data by E-mail Checking the Status of E-mail B B B B The status of the last 50 e-mails can be Check the displayed records. checked. For every new e-mail record after 50, the oldest record is deleted. ❖...
Page 519: Using E-Mail With The Document Server
Using E-mail with the Document Server Using E-mail with the Document Server F F F F You can use the e-mail delivery with Make sure [Send & Store] is select- the document server. This section explains mainly the oper- ation for simultaneous e-mail sending and storage.
Page 520: Sending Stored Files
Sending Stored Scan Data by E-mail D D D D Press [OK]. Sending Stored Files The screen for specifying a destina- tion is displayed. Files stored in the document server E E E E can be sent by e-mail. Specify a destination. When the stored files are delivered, F F F F scan settings cannot be made.
Page 521: Using The Document Server
7. Using the Document Server Data obtained by scanning originals can be stored in the hard disk of the ma- chine using the document server function, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or re- trieved with a client computer.
Page 522: Storage Procedure
Using the Document Server E E E E Make the scan settings. Storage Procedure To make the scan settings, recall the stored settings or make the set- Scan and store the document in the tings individually. document server. A A A A Press the { { { { Scanner} } } } key.
Page 523 Storing Data G G G G B Select the desired resolution, Specify file information. original size, and other items Specify a user name, file name, and to change the settings. password for the file to be stored. Reference For more information about how to specify file information, see p.81 “Specifying file infor- mation”.
Page 524 Using the Document Server A A A A Note Display the File Information screen. ❒ If no user name is pro- A Press [Store File]. grammed in System Settings under the Administrator tab, the User Name screen does not appear. Instead, the Non- programed Name screen ap- pears.
Page 525 Storing Data B Enter the desired file name. Reference For information about how to enter characters, see the General Settings Guide. C Press [OK]. The new file name is applied. Specifying a password By specifying a password, only a person who knows the password can view the data.
Page 526: Viewing A List Of Stored Files
Using the Document Server Viewing a List of Stored Files From the displayed list of stored files, Note you can delete the files stored in the ❒ If the network TWAIN scanner document server or change the file in- screen is displayed, press [Can- formation.
Page 527 Viewing a List of Stored Files ❖ ❖ ❖ ❖ When using the document server only ❖ ❖ ❖ ❖ When displaying information of a selected stored file Keys for searching files A list of stored files Switch to the screens for searching for A list of stored files is displayed.
Page 528 Using the Document Server Information of a selected stored file Press [Information] to display the infor- mation of a file after selecting the file from the file list. - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the document server are shown below using DeskTopBinder V2 Lite.
Page 529: Searching For Files
Viewing a List of Stored Files Searching by file name Searching for Files A A A A You can search for desired files from On the list of displayed files, the stored files, using the user name press [Search by File Name]. or file name as a key.
Page 530: Deleting Stored Files
Using the Document Server Deleting Stored Files E E E E You can delete files that are no longer Press [Delete]. needed. Limitation ❒ Delivery waiting files cannot be deleted. A A A A Display the list of stored files. The file is deleted.
Page 531: Changing File Information
Changing File Information Changing File Information B Select the new user name. The information about files stored in the document server (user name, file name, password) can be changed. Limitation ❒ Information about delivery wait- ing files cannot be changed. A A A A The user names shown here are Display the list of stored files.
Page 532 Using the Document Server Changing a password A Press [Change Password]. B Enter the new password con- sisting of four numbers. C Press [OK]. The new password is stored. Important ❒ Do not forget the password. If you forget it, consult the administrator in charge of this machine.
Page 533: Appendix
8. Appendix The Relationship between the Resolution and the Data Size The relationship between the resolution and the data size is mutually contradictory. When the resolution (dpi) is set to a high value, the scanning area becomes smaller. Inversely, when the scanning area is set larger, the resolution becomes lower. When the network delivery scanner, e-mail and document server are used, the relationship between the scanning resolution and the data size is shown below.
Page 534 Appendix ❖ ❖ ❖ ❖ When Full Color “Text” or “Photo” is selected as the Scan Type The possible scanning combinations corresponding to the amount of memory installed are shown below. ❍: When equipped with 256MB total memory ✩: When equipped with 384MB total memory 100dpi 200dpi 300dpi...
Page 535: Troubleshooting
Troubleshooting Troubleshooting This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner e-mail function do not work. Various messages that may appear on the control panel or computer are listed, along with causes and suitable countermeasures.
Page 536: When An Error Message Is Displayed On The Control Panel
Appendix When an Error Message Is Displayed on the Control Panel Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message is still shown, note the content of the message and the error number (if listed in the table), and contact your service representative.
Page 537 Troubleshooting Message Possible Cause and Action E-mail address entered is not correct. Make sure the e-mail address is correct, and then enter Please reenter. it again. Exceeded max. data capacity. Specify the scan size and resolution again. Note that it may not be possible to scan very large originals.
Page 538 Appendix Message Possible Cause and Action Memory is full. Scanning has been Because there is not enough hard disk capacity in the cancelled. machine, the page could only be partially scanned. Specify whether to use the data or not. Do you want to store the scanned data? Note ❒...
Page 539 Troubleshooting Message Possible Cause and Action Sender’s name is not selected. A sender’s name should be specified before sending e- mail. Send e-mail after specifying the sender’s name. Sending E-mail has been cancelled. Sending the data has been cancelled Before sending the files, some files were deleted with due to containing some deleted DeskTopBinder V2 Lite/Professional.
Page 540: When An Error Message Is Displayed On The Computer
Appendix Message Possible Cause and Action Updating the destination list. Please If a destination or sender’s name was already selected, wait. re-select it after this display is cleared. Specified destination(s) or sender’s name has been cleared. Updating the destination list has failed. Check whether the delivery server has started opera- tion.
Page 541 Troubleshooting Message Cause and Action [Insufficient memory. Close all applications, then re- Close unnecessary applications running on the computer. start scanning.] [Insufficient memory. Reduce the scanning area.] • Reset the scan size. • Lower the resolution. • Set with no compression. ⇒ p.24 “Making Scanner Settings”...
Page 542: Settings For Smtp Authentication And Pop Authentication
Appendix Settings for SMTP Authentication and POP Authentication This section explains all required settings for using SMTP Authentication and POP Authentication. • POP Authentication (POP before SMTP) This function prevents others from connecting to the SMTP server inappro- priately by connecting to the POP server to authenticate the user before e-mail is sent.
Page 543 Settings for SMTP Authentication and POP Authentication Items Explanation Defaut SMTP User • Enter the name which is Name registered in Key Opera- tor’s E-mail Address for SMTP sending. • Up to 191 letters or digits can be used. Spaces can- not be used.
Page 544 Appendix Items Explanation Defaut POP Auth. • [Auto Select]:Automatical- Encryption ly decides whether or not to encrypt POP Password according to POP server settings. Auto Select • [Disable]: POP Password is not encrypted. • [Enable]: POP Password is encrypted. Timeout set- •...
Page 545: Specifications
Specifications Specifications Scan method Flat bed scanning Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE- TX), IEEE 1394(option), Wireless LAN(option) Maximum scan size A3/11”x17” (297mm×432mm) Scan density 600dpi Variable range of scan resolution •...
Page 546 INDEX Automatic tilt correction , 54 List displays Delivery , 55 Auto Run program , 33 Stored , 84 Checking the Status of Delivery , 64 Main power indicator, power indicator , 11 Compression (Black & White) , 25 Making E-mail Settings , 31 Compression (Gray Scale/Full Color) , 25 Max.
Page 547 Save , 54 Scanning mode registration , 54 Scanning originals , 52 ScanRouter V2 Lite , 40 Scan size , 21 Scan type , 20 Selecting a custom size , 22 Select Title , 27 Senders Name Default , 25 Send/Store connection timeout , 24 Setting Scanner Features , 20 Software supplied on CD-ROM , 38...
Page 548 B529-8607B...
Page 549 Network interface cable with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Printer/Scanner Kit Model Number: Type 1232 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.
Page 550 UE USA B529-8607B...
Page 551 FAX Option Type 1232 Operating Instructions Facsimile Reference (option) <Basic Features> Getting Started Faxing Registering Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 552 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 553 TABLE OF CONTENTS NOTICE ........................1 Important Safety Instructions ................3 Caution........................3 How to Read This Manual ..................4 Symbols ........................4 Manuals for Facsimile Mode .................6 Basic Features (this manual) ..................6 Advanced Features ....................6 1. Getting Started Control Panel......................9 Reading the Display.....................
Page 554 Dialing ........................33 Number Keys ......................33 Restrictions when dialing with the number keys............33 Pause ........................34 Tone ........................34 Quick Dials .......................35 Groups ........................36 Reception......................38 Selecting the Reception Mode ................. 38 Manual Reception....................38 Auto Reception ......................38 3. Registering Initial Settings and Adjustments ................39 Programming......................40 Editing ........................41 Deleting ........................
Page 555: Notice
NOTICE Note to users in the United States of America - Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation.
Page 556 - Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmit- ted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business,...
Page 557: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 558: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 559 Notice B4 JISKL, B5 JISKL, B6 JISL are referred to as B4KL, B5KL, B6L in this manual.
Page 560: Manuals For Facsimile Mode
Manuals for Facsimile Mode Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Instructions for the optional ISDN Unit (ISDN Option Type 1232) and the Extra G3 Interface Unit (G3 Interface Unit Type 1232) are included in the Basic Features and Advanced Features manuals.
Page 561 ❖ ❖ ❖ ❖ Chapter 8 Key Operator Setting Explains functions which the key operator handles. Learn how to setup the phone line type and how to store the Memory Locked ID and the Confidential ❖ ❖ ❖ ❖ Chapter 9 LAN FAX Features Explains how to fax directly from a computer and make necessary settings.
Page 563: Getting Started
1. Getting Started Control Panel The illustration of the control panel will differ depending on the installed op- tional unit. The following illustration has all the options installed. { { { { User Tools/Counter/Inquiry} } } } key Confidential File Indicator User Tools: Lights when a message has been received into memory with Confidential Recep-...
Page 564 Getting Started { { { { Program} } } } key { { { { Pause/Redial} } } } key Enables you to program frequently used Pause: settings and recall the programmed set- Insert a pause when you are dialing or tings.
Page 565: Reading The Display
Reading the Display Reading the Display The display tells you the machine status, messages and guides you through op- erations. Note ❒ Functions that have been selected are highlighted (for example Keys that you cannot select are shown with a dashed outline (for example ❒...
Page 566: Standby Display
Getting Started Press to display various informa- Displays Quick Operation Keys tion about transmission. set for often used functions. [TX sta- tus display] and [Dest. Management] are Appears when a destination is en- preset. tered. Press [Clear] or the { { { { Clear/Stop} } } } key to erase characters or numbers Displays various functions for one by one.
Page 567: Communication Display
Reading the Display Communication Display While the machine is communicating, the status is displayed. ❖ ❖ ❖ ❖ Memory Transmission ❖ ❖ ❖ ❖ Reception Note ❒ Even when the machine is using memory to fax a message or receive a mes- sage, you can still scan the next original into memory.
Page 568 Getting Started...
Page 569: Faxing
2. Faxing Placing Originals ❒ You can scan non-standard sized You can place your originals either in the optional Document Feeder (ADF) documents as standard sized doc- or on the exposure glass. Some types uments with the Irregular Scan of originals are unsuitable for the op- Area function.
Page 570 Faxing - How to place A4, B4, A3, 8 1/2" - How to place A4, A5 and B5 x 11", 11" x 14", and 11" x 17" size originals size originals Limitation ❒ A5 size documents are not detect- Note ❒...
Page 571: Placing A Single Original On The Exposure Glass
Placing Originals Note Placing a Single Original on ❒ You can choose whether the left the Exposure Glass page or right page is sent first. See p.113 “Changing the User Parame- Place originals that cannot be placed ters”, Facsimile Reference (option) in the optional Document Feeder <Advanced Features>...
Page 572: Originals Unsuitable For The Optional Document Feeder (Adf)
Faxing ❒ Place thin originals on the expo- • Originals with index tabs, tags, or sure glass. other projecting parts ❒ You can check information about • Sticky originals, such as translu- the sizes and number of originals cent paper that can be placed in the optional •...
Page 573 Placing Originals A A A A B Press the size of the originals Place the originals, and select any to be sent, and then press [OK]. scan settings you require. Note ❒ When placing different size originals into the optional Doc- ument Feeder (ADF), adjust the document guide to the largest original.
Page 574: Original Sizes Difficult To Detect
Faxing Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...
Page 575: Memory Transmission
Memory Transmission Memory Transmission In Memory Transmission mode, after Note you press the { { { { Start} } } } key, the machine ❒ Maximum number of destinations does not dial the destination until all per Memory Transmission: 500 pages of your fax message have been ❒...
Page 576 Faxing ❒ You can set whether the machine Reference will return to the default transmis- See p.15 “Placing Originals”. sion mode (Memory Transmission C C C C or Immediate Transmission) after Make the necessary settings you e v er y t ra n s m is s io n . Y o u c an require.
Page 577 Memory Transmission E E E E E Place the next original on the When sending the same orignal to exposure glass within 60 sec- several destinations (broadcast- onds after the machine has fin- ing), press [Add] to specify the i s h e d s c a n n i n g t h e f i r s t destinations.
Page 578: Canceling A Memory Transmission
Faxing Canceling a Memory Transmission Before the Original is Scanned While the Message is Being Sent Canceling a transmission before pressing the { { { { Start} } } } key. Use this pro- Use this procedure to cancel a trans- cedure to cancel a transmission before mission after the original has been the original has been scanned.
Page 579 Canceling a Memory Transmission Canceling a transmission using the { { { { Clear/Stop} } } } key Note ❒ You cannot cancel the pages which already have been sent to the desti- nation even if you cancel a trans- mission.
Page 580: Immediate Transmission
Faxing Immediate Transmission ❒ You can set whether the machine is With Immediate Transmission, when you press the { { { { Start} } } } key, the fax in Memory Transmission mode or number is dialed immediately. The Immediate transmission mode message is scanned and transmitted right after the power is turned on.
Page 581 Immediate Transmission C C C C E E E E Press the { { { { Start} } } } key. Select any scan settings you re- quire. After transmission, the machine will return to standby mode. Sending originals from the exposure glass A Place the first page face down on the exposure glass.
Page 582: Canceling An Immediate Transmission
Faxing Canceling an Immediate Transmission Before You Have Pressed the Start Key A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When the original is placed in the optional Document Feeder (ADF), you can also cancel an Immediate Transmission by re- moving the original from the...
Page 583: Scan Settings
Scan Settings Scan Settings ❖ ❖ ❖ ❖ Super Fine (optional Expansion Mem- You may wish to send many different types of fax messages. Some of these ory required) may be difficult to reproduce at the Select for originals with very fine other end.
Page 584: Original Type
Faxing A A A A ❖ ❖ ❖ ❖ Text/Photo Press [Resolution]. Select Text/Photo to send an origi- nal containing both a high-contrast black-and-white image, such as text, and a halftone image such as a photograph. ❖ ❖ ❖ ❖ Photo Select Photo to send an original containing a halftone image such as a photograph or a color original.
Page 585: Image Density (Contrast)
Scan Settings B B B B ❒ You can set whether the machine Select the original type you re- returns to the image density de- quire, and then press [OK]. fault setting after every transmis- sion with [Gen. Settings/Adjust]. See p.102 “General Settings/Adjust- ment”, Facsimile Reference (option) <Advanced Features>...
Page 586: Mixing Scan Settings For A Multiple
Faxing B Press [i i Lighter] or [Darkerj j ] to Mixing Scan Settings for a change the density. Multiple Page Original When sending an original consisting of several pages, you can select differ- ent image density, resolution and original type settings for each page. Place your original, select the scan settings for the first page, dial and press the { { { { Start} } } } key as you would...
Page 587: Dialing
Dialing Dialing A A A A There are three main ways to dial a Enter the fax number with the number: number keys. ❖ ❖ ❖ ❖ Number Keys The digits appear on the display as you enter them. See p.33 “Number Keys”. ❖...
Page 588: Pause
Faxing For example, when 90 destinations Pause are programmed in a Group with the number keys, only 10 destina- Press the { { { { Pause/Redial} } } } key, when di- tions can be dialed for Memory aling or storing a number to insert a Transmission from the number pause of about two seconds.
Page 589: Quick Dials
Dialing Quick Dials - Using the { { { { Tone} } } } key with On Hook Dial When you have programmed a desti- nation's number in a Quick Dial Ta- Press the { { { { On Hook Dial} } } } key. ble, you can dial the number by just Enter the fax number with the selecting the destination from the...
Page 590: Groups
Faxing Note Groups ❒ There are three types of title in the Quick Dial Table: “Title 1”, If you frequently send the same mes- “Title 2”, and “Title 3” sage to more than one place, program ❒ Use [Dest. Management] to switch these numbers into a Group.
Page 591 Dialing C C C C Press the Group key for the de- sired group. A programmed destination and the total number of destinations is displayed. Press [U U U U ] and [T T T T ] to see the other destinations. Note ❒...
Page 592: Reception
Faxing Reception Selecting the Reception Mode - Receiving a fax in Manual Reception mode There are two ways you can set up your machine to handle incoming When the machine rings, pick up calls: the optional handset or a handset •...
Page 593: Registering
3. Registering Initial Settings and Adjustments You can send information to the other Limitation party when transmitting or receiving ❒ Own Name works only when a fax message. This information is the other machine is the same shown on the display of the other ma- make and has the Own Name chine and printed as a report.
Page 594: Programming
Registering B Press [Own Name]. Programming Press the { { { { User Tools/Counter/Inquiry} } } } key (See p.9), then [Facsimile Features] ⇒ [Gen. Settings/Adjust] ⇒ [Program Fax Information]. Note ❒ If “Program Fax Information” is not shown, press [U U U U Prev.] or [T T T T C Enter an own name, and then Next].
Page 595: Editing
Initial Settings and Adjustments Programming G4 Terminal ID Editing Refer to Step A to B in “Program- Note ming” ⇒ p.40 to edit an existing fax ❒ The display appears as below header, own name and/or own fac- when the optional ISDN Unit is simile number.
Page 596: Quick Dial
Registering Quick Dial ❖ ❖ ❖ ❖ Key Display To save time, you can program a fax number that you use often into a You can program the Key Display Quick Dial key. Then, whenever you shown on the display (up to 16 are sending a message to that loca- characters).
Page 597: Programming
Quick Dial B B B B Enter the receiver's name, and Programming then press [OK]. The name has been programmed. If a destination is programmed in the Quick Dial Table, you can just press that Quick Dial key to dial. Note ❒...
Page 598 Registering ❒ You can select a line type for ❒ When [Freq.] is selected for each destination when the op- one title, [Freq.] is selected for tional ISDN Unit or the optional all titles. See p.95 “Program- Extra G3 Interface Unit is in- ming Title of the Quick Dial stalled.
Page 599: Editing
Quick Dial B B B B Select a Quick Dial key to be de- Editing leted. Refer to Step A to F in “Program- The information for the Quick Dial ming” ⇒ p.43 to display each pro- key is shown. gramming display, and reprogram.
Page 600: Groups
Registering Groups If you send the same message to sev- Programming eral destinations at the same time on a regular basis, program these destina- tion numbers as a Group. This allows Preparation you to dial these destinations with a All destinations to be programmed single key press.
Page 601 Groups B B B B ❒ How to count numbers Enter the name of the group, and then press [OK]. Group 1 Group 2 Total Numbers Quick Dial Quick Dial 8 numbers [0001] [0001] Quick Dial [0003] Quick Dial Quick Dial Note [0005] [0005]...
Page 602 Registering ❒ When you add the destination ❒ Only one destination can be pro- using the number keys, press grammed as a Transfer Station in a [Adv. Features] to program SUB, group. SID, SEP, PWD, sub-address or ❒ Before you program the group as a UUI.
Page 603: Editing
Groups B Press [Backspace] or [Delete All], Editing reenter the Group name, and then press [OK]. Use this procedure to change the Reference Groups already programmed. See “Entering Text“ in the Note General Settings Guide. ❒ You cannot change destinations The display appears as in step for the group which is being used for a Memory Transmission on...
Page 604 Registering ❒ If the destination is pro- Note grammed with the Quick ❒ To add another destination, Dial Table, press [Clear] or press [Dest. List] and proceed the { { { { Clear/Stop} } } } key to cancel from step A. programming, and then pro- ❒...
Page 605: Deleting
Groups C C C C Press [Clear] or the { { { { Clear/Stop} } } } key Deleting to delete the facsimile number. If you programmed the destina- Note tion with the number keys, the ❒ You cannot delete destinations for number will clear one digit at a the group which is being used for a time.
Page 606: Deleting Groups
Registering Deleting Groups Press [Dest. Management] ⇒ [Pro- gram/Change/Delete Group]. A A A A Press [Delete]. B B B B Select the key for the group you want to delete. Note ❒ If the Group key has been pro- grammed, the group name or Key Display is shown.
Page 607: Troubleshooting
4. Troubleshooting Adjusting Volume Press the { { { { User Tools/Counter/Inquiry} } } } You can change the volume of the fol- lowing sounds the machine makes. key (See p.9), then [Facsimile Features] ⇒ [Gen. Settings/Adjust] ⇒ [Adjust ❖ ❖ ❖ ❖ On Hook Mode Sound Volume].
Page 608: When The { { { { Facsimile} } } } Key Is Lit In Red
Troubleshooting When the { { { { Facsimile} } } } Key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See “Loading Paper” in the General Settings Guide.
Page 609: Error Messages And Their Meanings
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash briefly, so if you are watching for errors, stay by the machine and check the display.
Page 610 Troubleshooting - Out of paper display message If the paper tray runs out of paper, you can have a message “No paper. Load it, then press [Exit].” appear on the display asking you to add more paper. Note ❒ You can turn this function on or off with the User Parameters. See p.113 “Changing the User Parameters”, Facsimile Reference (option) <Advanced Fea- tures>...
Page 611: Solving Problems
Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears Adjust the scan density. See p.31 “Image Density (Con- dirty when received at the trast)”. other end. Printed or sent image contains The optional Document Feed- See “Maintaining Your Ma- spots.
Page 612 Troubleshooting Problem Solution Refer to Both transmission and receiv- Make sure that the modular ing are impossible. cord is correctly connected. Setting of the Terminal Adap- tor is incorrect. Check the set- ting. Transmission is possible, Setting of the optional Termi- though receiving is impossi- nal Adaptor is incorrect.
Page 613 INDEX Adjusting Volume , 53 G4 Terminal ID , 39 At Dialing , 53 Editing , 41 At Printing , 53 Programming , 40 At Reception , 53 Getting Started , 9 At Transmission , 53 Groups , 36 , 46 On Hook Mode , 53 Deleting , 51 Auto Reception , 38...
Page 614 Pause , 34 Pause/Redial key , 10 Photo , 30 Placing Originals , 15 Program key , 10 Quick Dial , 33 , 35 , 42 Deleting , 45 Dialing , 33 Editing , 45 Programming , 43 Receive File Indicator , 9 Reception , 38 Auto Reception , 38 Manual Reception , 38...
Page 615 MEMO...
Page 616 MEMO USA B502...
Page 617 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair or warranty information. If the equipment is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.
Page 618 Printed in Japan UE USA B502-8607 B5028607...
Page 619 FAX Option Type 1232 Operating Instructions Facsimile Reference (option) <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Simplifying the Operation Facsimile Features Key Operator Setting LAN FAX Features Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 620 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 621 TABLE OF CONTENTS How to Read This Manual ..................1 Symbols ........................1 Manuals for This Machine ..................3 Advanced Features (this manual) ................3 Basic Features ......................3 1. Transmission Mode Extending Function Transmission ............... 5 Sending at a Specific Time (Send Later) ..............5 Priority Transmission....................
Page 622 4. Other Transmission Features Handy Dialing Functions..................33 Chain Dial......................... 33 Redial ........................33 Advanced Features....................35 SUB Code ........................ 35 SID Code .......................36 SEP Code ........................ 36 PWD Code......................37 Transfer Request .....................37 Sub-address......................39 UUI ...........................40 On Hook Dial ......................41 Manual Dial ......................42 Changing the Line Type ..................
Page 623 5. Reception Features Reception......................63 Immediate Reception ....................63 Memory Reception ....................63 Substitute Reception ....................64 Receiving messages unconditionally..............65 Receiving messages according to parameter-specified settings......65 Reception Functions ................... 67 Transfer Station......................67 Transfer Result Report .....................68 JBIG Reception ......................69 Auto Fax Reception Power-up ................. 69 Printing Options....................70 Print Completion Beep .....................70 Checkered Mark.......................
Page 624 7. Facsimile Features Function List ......................89 Accessing the User Tools ...................92 Program/Change/Delete Menu................94 Changing the Order of the Quick Dial Table ............94 Programming Title of the Quick Dial Table ..............95 Programming and Changing Standard Messages ........... 96 Deleting Standard Messages ...................97 Storing and Changing an Auto Document..............97 Deleting an Auto Document ..................
Page 625 9. LAN FAX Features Sending Fax Documents from PC ..............137 Installing the Software..................138 Auto Run Program ....................138 Installing the LAN FAX Driver and the Address Book ..........139 Setting LAN FAX Properties ................141 Basic Transmission ................... 142 Printing ........................143 Address Book......................
Page 627: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 628 Notice B4 JISKL, B5 JISKL, B6 JISL are referred to as B4KL, B5KL, B6L in this manual.
Page 629: Manuals For This Machine
Manuals for This Machine There are the Basic Features manual and the Advanced Features manual for this machine. Please consult the manual that suits your needs. Instructions for the optional ISDN Unit (ISDN Option Type 1232) and the Extra G3 Interface Unit (G3 Interface Unit Type 1232) are included in the Basic Features and Advanced Features manuals.
Page 631: Transmission Mode
1. Transmission Mode Extending Function Transmission To use Extending Function Transmis- Sending at a Specific Time sion, follow the directions below. To understand each function, read their (Send Later) operating description. A A A A Using this function, you can instruct Place your original, and then se- the machine to delay transmission of lect any scan settings you require.
Page 632: Priority Transmission
Transmission Mode Press [Transmission Mode] ⇒ [Send Lat- Priority Transmission er]. A A A A Enter the time with the number Documents you send with Memory keys, and press [AM] or [PM] to Transmission are sent in the order change AM/PM and press [OK]. they are scanned.
Page 633: Confidential Transmission
Extending Function Transmission Note Confidential Transmission ❒ We recommend that you program the Confidential ID beforehand. If you want to limit into who views See p.132 “Programming a Confi- your message, use this function. The dential ID”. message will be stored in memory at ❒...
Page 634: Polling Transmission
Transmission Mode B Enter the Confidential ID (4 Polling Transmission digit number) with the number keys, and then press [OK]. Use Polling Transmission when you want to leave an original in the ma- chine's memory for others to pick up. The message will be sent when the other party calls you up.
Page 635 Extending Function Transmission ❖ ❖ ❖ ❖ ID Override Transmission ❒ You can set whether a Polling Transmission file is deleted after You must enter an Override Poll- transmitting in “User Parameters”. ing ID unique to this transmission. To save the file to transmit repeat- This ID overrides that stored in the edly, set to “Standby (Save)”.
Page 636: Polling Transmission Clear Report
Transmission Mode B Specify a 4 digit ID Code with Polling Transmission Clear Report the number keys and [A], [B], [C], [D], [E] and [F]. This report allows you to verify whether Polling Transmission has taken place. Limitation ❒ This report is not printed if the User Parameters are set to allow the stored originals to be repeated- ly sent (Save).
Page 637: Polling Reception
Extending Function Transmission Limitation Polling Reception ❒ Polling Reception requires that the other machine can perform Polling Use this function if you want to poll a Transmission. message from another terminal. You ❒ To receive a message sent by any can also poll documents from many Default ID Polling Transmission or terminals with only one operation...
Page 638: Polling Reserve Report
Transmission Mode Default ID/Free Polling RX Polling Reserve Report A Check that [Default ID/Free Polling This report is printed after Polling Re- ception has been set up. RX] is selected. Note Note ❒ If [Default ID/Free Polling RX] is ❒ You can turn this function on or off not selected, press [Default with the User Parameters.
Page 639: Checking And Canceling Transmission Files
2. Checking and Canceling Transmission Files After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files and resend a file which failed to transmit.
Page 640: Canceling A Transmission
Checking and Canceling Transmission Files ❒ If there are multiple destina- Canceling a Transmission tions for a file, only one destina- t i o n c a n b e d i s p l a y e d . T o You can cancel a transmission of a file display all destinations, press when the file is being sent, stored in...
Page 641: Adding A Destination
Displaying Confirmation of Transmission D D D D D D D D Press [Change] for the destination Press [Add]. you want to delete. E E E E Specify the destination. E E E E Press [Clear] to delete the destina- Note tion.
Page 642: Changing The Transmission Time
Checking and Canceling Transmission Files E E E E Press [Clear], and then reenter the Changing the Transmission transmis sion time usin g th e Time number keys or select [Economy Time]. You can change the transmission time which has been specified with Send Later.
Page 643: Printing A File
Displaying Confirmation of Transmission Printing a File Re-sending a File If you wish to check the contents of a This function is valid when the ma- file that is stored in memory and has chine is set up with the User Parame- not been sent yet, use this procedure ters to save messages that could not to print it out.
Page 644: Printing A List Of Files In Memory (Print Tx File List)
Checking and Canceling Transmission Files C C C C Select a file you want to resend. Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are.
Page 645: Communication Information
3. Communication Information Printing the Journal The Journal contains information Note about maximum of the last 50 commu- ❒ The sender's name column of the nications made by your machine. It is Journal is useful when you need to printed automatically after every 50 program a special sender.
Page 646 Communication Information Selecting [Print per File No.] A Press [Print per File No.]. B Enter a 4 digit file number. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 647: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can browse a part of the Trans- mission Result Report on the display. Note ❒ Only the transmission result of the l as t 2 0 0 c om m u n i c a t i o n s a re shown.
Page 648: Checking The Reception Result (Rx File Status)
Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications are shown. ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again.
Page 649: Displaying The Memory Status
Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free memory space, the number of re- ceived Confidential Messages, the number of files to be sent, the number of Memory Lock files and the number of received messages to be printed.
Page 650: Printing A Confidential Message
Communication Information Printing a Confidential Message This function is designed to prevent Note unauthorized users from reading ❒ If the machine received a message your messages. If someone sends you with SUB Code, the Confidential a message using Confidential Trans- File indicator also lights.
Page 651: Confidential File Report
Printing a Confidential Message ❒ If the Confidential IDs or Per- Confidential File Report sonal Confidential IDs do not match, the message “ No recep- When this function is turned on, this tion file under specified report is printed whenever your ma- ”...
Page 652: Printing A File Received With Memory Lock
Communication Information Printing a File Received with Memory Lock This is a security function designed to Confirm that the Confidential File in- dicator is lit, and press [Information] ⇒ prevent unauthorized users from reading your messages. If Memory [Print Memory Lock]. Lock is switched on, all received mes- sages are stored in memory and are not automatically printed.
Page 653: Personal Boxes
Personal Boxes Personal Boxes Note Personal Boxes ❒ To be able to receive messages into a Personal Box you must inform This function lets you set up the ma- the sender of the SUB Code regis- chine so that incoming messages ad- tered for that Personal Box and ask dressed to certain users are stored in them to send the message using...
Page 654: Printing Personal Box Messages
Communication Information A Enter the password, and then Printing Personal Box Messages press [OK]. Follow these steps to print a message that has been received into a Personal Box. Preparation Before using this function, set the Personal Box in advance. See p.124 “Programming/Editing Personal Boxes”.
Page 655: Information Boxes
Information Boxes Information Boxes • You can set a password for Infor- Information Boxes mation Boxes in advance. A pass- word can be set in “Key Operator Use the Information Box function to Setting”. See p.126 “Program- set up the machine as a Fax Informa- ming/Editing Information Boxes”.
Page 656: Printing Information Box Messages
Communication Information ❒ A message is displayed, when Printing Information Box selecting a box with a file stored in it. Press [Register], when Messages changing the file name. The originally stored file will be Follow these steps to print the mes- overwritten.
Page 657: Deleting Information Box Messages
Information Boxes C C C C B B B B Press the { { { { Start} } } } key. Press [Exit]. Return to the initial display. The machine starts to print. Note Note ❒ Repeat from step ❒ If you want 2 sided printing to print an- other stored file in the box.
Page 658 Communication Information...
Page 659: Other Transmission Features
4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine memorizes the last 10 phone number from various parts, destinations that have been dialed. If some of which may be stored in you wish to send a message to a des- Quick Dials and some of which may tination which you sent faxes recent-...
Page 660 Other Transmission Features A A A A Press the { { { { Pause/Redial} } } } key. B B B B Select a destination you want to redial. Note ❒ As the date and time of the reading of the original has be- come a key, select it by pressing on it.
Page 661: Advanced Features
Advanced Features Advanced Features Dial the facsimile number using the SUB Code number keys, and then press [Adv. Features] ⇒ [SUB Code]. Normally you can only use Confiden- A A A A Press [TX SUB Code]. tial Transmission to send messages to fax machines of the same make that have the Confidential Reception func- tion.
Page 662: Sid Code
Other Transmission Features ❒ You can store IDs in Quick Dials, SID Code Groups and Programs with the number keys, and consist of space, There are times when you may wish * and #. See p.42 “Quick Dial”, Fac- to use a “SID” (Sender ID) when simile Reference (option) <Basic Fea- sending confidential faxes with the t u r e s >...
Page 663: Pwd Code
Advanced Features F F F F Press [Transmission Mode]. PWD Code There are times you may wish to use a password when receiving faxes by polling with the SEP Code function. Note ❒ You can enter a password up to 20 digits long.
Page 664 Other Transmission Features ❒ You can have up to 30 End Receiv- The following terminology is used in this section. ers per Transfer Station. If you specify a Transfer Station Group, ❖ ❖ ❖ ❖ Requesting Party the Group counts as a single re- The machine where the message ceiver.
Page 665: Sub-Address
Advanced Features Note Quick Dial ❒ Press [U U U U Prev.] or [T T T T Next] to see A Press [q q Quick Dial]. the End Receivers already en- tered. You can select an End Re- B Enter the number (2 or 3 digits) ceiver from this list and remove of the Quick Dial where the it by pressing [Clear] or the...
Page 666: Uui
Other Transmission Features Note ❒ When the optional ISDN Unit is in- stalled, the line used for G3 is set to The optional ISDN Unit is required. ISDN. Limitation Reference ❒ UUI can only be used with ISDN. See p.43 “Changing the Line Type”.
Page 667: On Hook Dial
On Hook Dial On Hook Dial C C C C This is just like using the external tel- Dial. ephone, except you do not have to The machine immediately dials the pick up the external telephone before destination. dialing. Just press the { { { { On Hook Dial} } } } key and dial the number.
Page 668: Manual Dial
Other Transmission Features Manual Dial The external telephone or optional Handset is required. D D D D Pick up the handset of the external When the line is connected and telephone and dial. When the line is you hear a high-pitched tone, connected and you hear a high- press the { { { { Start} } } } key to send your pitched tone, press the { { { { Start} } } } key to...
Page 669: Changing The Line Type
Changing the Line Type Changing the Line Type The optional ISDN Unit or Extra G3 Interface Unit is required. ❖ ❖ ❖ ❖ G4 When the optional ISDN Unit and Ex- tra G3 Interface Unit are installed, ISDN line is selected. you can connect to up to a maximum of 3 lines.
Page 670: Auto Identification
Other Transmission Features B B B B Select the line you want to use. - Auto Identification When an optional ISDN Unit is in- stalled. This function is used when G4 is se- lected. The machine first tries a G4 communication and if it cannot con- nect because the receiver is not a G4 terminal, it automatically switches to...
Page 671: Sub Transmission Mode
Sub Transmission Mode Sub Transmission Mode Note Book Fax ❒ If you choose A3, the original will be sent using Image Rota- Use to send book originals from the tion Transmission. See p.59 exposure glass. Pages are scanned in “Transmission with Image Ro- the order shown below.
Page 672: 2-Sided Transmission (Double-Sided Transmission)
Other Transmission Features B B B B Specify Page Opening Orienta- 2-Sided Transmission tion from [Top to Top] or [Top to Bot- (Double-Sided Transmission) tom]. The optional Document Feeder (ADF) is required. Use this function to send 2-sided orig- inals. Note ❒...
Page 673: Standard Message Stamp
Sub Transmission Mode Standard Message Stamp Sending an Auto Document Use this function to stamp a standard If you often have to send a particular message at the top of the first original page to people (for example a map, a sent.
Page 674: Printing Documents Stored As Auto Documents
Other Transmission Features Press [Sub TX Mode] ⇒ [Auto Docu- Printing documents stored as Auto ment]. Documents A A A A Select Auto Document file, and This function is used for printing doc- then press [OK]. uments stored as Auto Documents. When you fax an Auto Document This function is very convenient as it by itself, press then [TX Stored...
Page 675: Sending A Stored File
Sub Transmission Mode Note Sending a Stored File ❒ Only documents stored using the fax feature can be sent. Documents Use this function to send documents stored using the copy feature, that are stored in the Document Serv- printer feature or scanner feature er.
Page 676 Other Transmission Features Specifying documents from the Specifying documents from the “File List” “File Name” A Press [U U U U Prev.] or [T T T T Next] to dis- A Press [Search by File Name]. play the documents to be sent. B Select the file name.
Page 677: Printing Stored Documents
Sub Transmission Mode ❒ When specifying and printing Note multiple documents, page num- ❒ When [R R Origi. + Stored File] is bers are put on all the files. You can pressed, the machine sends the specify whether to put page num- “Originals”...
Page 678 Other Transmission Features B Press the User Name of the Selecting a document from “File document to be sent. List” Note A Press [U U U U Prev.] or [T T T T Next] to dis- ❒ To search by entering the play the document to be sent.
Page 679: Stamp
Sub Transmission Mode ❒ If you use this function often, you Stamp can set the default in “General Set- tings/Adjustment” so that this The optional Document Feeder (ADF) is function is always on. In this case, required. Stamp can easily be turned off for any single transmission by press- When sending a fax message using ing [Stamp].
Page 680: Label Insertion
Other Transmission Features Note Note ❒ In the USA, law requires that your ❒ Enter the User Name in System fax number be included in the fax Settings. Header. Register the fax number ❒ You can switch this function on and switch on Fax Header Print and off with “Gen.
Page 681: Default Id Transmission
Sub Transmission Mode Important Selecting transmission options for a ❒ If you turn this function off, the single transmission scale of the original is maintained Press [Sub TX Mode] ⇒ [Options]. and some parts of the image may be deleted when printed at the oth- A A A A Select options to be set up.
Page 682 Other Transmission Features Programming the stamp sender Programming the Auto Reduce name A Press [ON] in “Auto Reduce”. A Press [Change]. Note B Press the name of the user to be ❒ To close the option settings, stamped. go to step Note ❒...
Page 683: More Transmission Functions
More Transmission Functions More Transmission Functions • When you store an original for If Memory Runs Out While Memory Transmission while another communication is in Storing an Original progress If you run out of memory while stor- • When two or more destinations ing an original (free space reaches are specified 0%), “...
Page 684: Checking The Transmission Result
Other Transmission Features Checking the Transmission Batch Transmission Result If you send a fax message by Memory Transmission and there is another fax • Turn the Transmission Result Re- message waiting in memory to be port on if you want a report to be sent to the same destination, that printed after every successful message is sent along with your orig-...
Page 685: Broadcasting Sequence
More Transmission Functions Broadcasting Sequence Transmission with Image Rotation If you dial several destinations for the same message (Broadcasting), the F o r m o s t p u r p o s e s , p l a c e A 4 , messages are sent in the order in "×11"...
Page 686: Jbig Transmission
Other Transmission Features JBIG Transmission The optional Fax Function Upgrade Unit is required. If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than the other compression method. You can only use this function with G3/I-G3 line type.
Page 687: Printed Report
Printed Report Printed Report Note Memory Storage Report ❒ You can turn this function on or off with the User Parameters. See This report is printed after an original p.113 “Changing the User Parame- is stored in memory. It helps you re- ters”...
Page 688: Transmission Result Report (Immediate Transmission)
Other Transmission Features Transmission Result Report (Immediate Transmission) If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was suc- cessful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error Report is print-...
Page 689: Reception Features
5. Reception Features Reception Immediate Reception - Reception resolution Each page of a fax message is printed This machine supports Standard, De- as soon as it is received. This method tail and Super fine resolutions for re- is used for standard fax messages. ception.
Page 690: Substitute Reception
Reception Features ❒ The machine may not be able to re- • Multi-copy when set to multiple copies ceive large numbers of messages See p.72 “Multi-copy Reception”. or messages with a high data con- tent. In such cases, we recommend •...
Page 691: Receiving Messages Unconditionally
Reception Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Why Substitute Reception Indication/Status Solution Occurred x is lit. Paper is jammed. Remove the jammed paper. See “xCleaning Misfeeds” in the General Settings Guide.
Page 692 Reception Features ❖ ❖ ❖ ❖ When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages received into memory are deleted.
Page 693: Reception Functions
Reception Functions Reception Functions Limitation Transfer Station ❒ Polling ID's of the Requesting Par- ty and Transfer Station must be Transfer Stations allow you to expand identical for this function to work. the standard functions of your fax ❒ A Transfer Request cannot be sent, machine to set up complex networks.
Page 694: Transfer Result Report
Reception Features Transfer Result Report - Multistep Transfer This reports whether transmission to The principles of Transfer Stations the End Receivers was successful or can be used to build up a multi-step not. facsimile network where messages are passed through several Transfer Preparation Stations.
Page 695: Jbig Reception
Reception Functions JBIG Reception The optional Fax Function Upgrade Unit is required. It allows you to receive messages sent in the JBIG format. Limitation ❒ If ECM is turned off, JBIG Recep- tion is not available. ❒ This function is not available with G4 communication.
Page 696: Printing Options
Reception Features Printing Options Print Completion Beep Center Mark When this function is turned on, the When this function is turned on, machine beeps to let you know when marks are printed halfway down the a received message has been printed. left side and at the top center of each page received.
Page 697: Reception Time
Printing Options Limitation Reception Time ❒ To use this function, all pages of the received document must be of the You can have the date and time print- same size—inform the sending party ed at the bottom of the message when of this beforehand if necessary.
Page 698: 180 Degree Rotation Printing
Reception Features ❒ Printouts may vary depending on Note how the sender set the originals. ❒ The maximum number of copies ❒ You can choose to have messages that can be made for each message only from selected senders printed is 10.
Page 699: Combine 2 Originals
Printing Options ❒ When “Combine 2 originals” and Combine 2 Originals “2-Sided Printing” are selected at the same time, combine 2 originals When two messages of the same size takes priority and 2-sided printing and direction are received consecu- is canceled. tively, they are printed on a single Note sheet when you turn this function on.
Page 700: Reverse Order Printing
Reception Features Note Page Reduction ❒ Your service representative can customize this function with the If you receive a message that is longer following settings. than the paper in the cassette, usually • Reduction the machine prints it on two pages. If you turn this function on, the ma- •...
Page 701: Tsi Print
Printing Options Note TSI Print ❒ You can turn CIL and TID on or off in the User Parameters. See p.113 Usually the sender's Fax Header is “Changing the User Parameters” printed on received messages. If the (Switch02, Bit5 or Bit6). sender has not programmed their Fax Header, you will not be able to identi- fy them.
Page 702: When There Is No Paper Of The Correct Size
Reception Features Page Reduction Disabled When There is No Paper of the Reduction in Enabled Correct Size Sub-scan Direction Page Separation 20mm (0.79") If there is no paper in your machine Threshold that matches the size of a received Width or Length Width message, the machine will choose a Priority...
Page 703: Just Size" Printing
Printing Options • If any documents or reports "Just Size" Printing were being printed manually, the printer does not resume the If you turn this function on and no pa- printing. Perform the opera- per tray is stocked with paper of a tions from the beginning again.
Page 704: Having Incoming Messages Printed On Paper From The Large Capacity Tray (Lct)
Reception Features ❒ If paper longer than 458mm is Having Incoming Messages used, the paper may get wrinkled, it may not be sent, or a paper jam Printed on Paper from the may occur. Large Capacity Tray (LCT) ❒ Before you can use this function, you need to turn on Authorized The optional Large Capacity Tray (LCT) Reception (Initial Setup Reception...
Page 705: Where Incoming Messages Are Delivered - Output Tray
Where Incoming Messages are Delivered - Output Tray Where Incoming Messages are Delivered - Output Tray G3/G4 Separate Tray Tray Shift The optional Extra G3 Interface Unit or The optional Finisher or Shift Sort Tray optional ISDN Unit. Unit is Required. You can specify the document feed- When the optional Finisher Unit is se- ing tray for each line.
Page 706 Reception Features...
Page 707: Simplifying The Operation
6. Simplifying the Operation Programs If you regularly send messages to a Limitation particular destination or transmit us- ❒ Transfer Request and broadcast ing the same functions, you can save transmissions cannot be registered a lot of repetitive keypad operations at the same time.
Page 708: Using A Program
Simplifying the Operation E E E E D Enter the time to send. Press [Exit]. Note The initial display is shown. ❒ If “Send Later” is already specified, that time is shown. Using a program Press the { { { { Clear Modes} } } } key to change “Send Later”.
Page 709: Changing A Program Name
Programs Changing a program name Deleting a Program Limitation Note ❒ You cannot change the programs ❒ You cannot delete programs which names which are being used for are being used for a Memory the Memory Transmission. Transmission. A A A A ❒...
Page 710: Using The Document Server
Simplifying the Operation Using the Document Server Use this function to store documents Note in the Document Server of this ma- ❒ The stored documents are not de- chine. leted even when there is a power The Document Server can store docu- failure or the main power switch is ments from various applications.
Page 711: Storing A Document
Using the Document Server C C C C Press [Store File]. Storing a Document You can send and store a document at the same time. You can also just store a document. ❖ ❖ ❖ ❖ File names Files which have been read auto- m a t i c a l l y g e t n a m e s...
Page 712 Simplifying the Operation A Press [File Info. Setting]. C Enter the file name, and then press [OK]. B Press [User Name]. T h e c h a n g e d f i l e n a m e i s shown.
Page 713: File Manage
Using the Document Server D D D D Change the information of the File Manage stored document. Change the de- sired items. You can change the file name, User Name, and password of stored docu- ments. Changing a User Name To change a stored document, delete A Press [Change User Name].
Page 714: Delete File
Simplifying the Operation D D D D Press [Delete]. Changing the Password E E E E Press [Exit]. A Press [Change Password]. Return to the initial display. B Enter a new password using the number keys, and press [OK]. - Controlling documents saved E E E E Press [Exit].
Page 715: Facsimile Features
7. Facsimile Features Function List Function name Description Reference Prog./Change/Delete Program/Change/Delete When you register a destina- See p.42 “Quick Dial”, Facsim- Quick Dial tion in a Quick Dial, you can ile Reference (option) <Basic Fea- specify the destination by just tures>.
Page 716 Facsimile Features Function name Description Reference Print List/Report This function allows you to See p.101 “Reports/Lists”. print various reports and lists manually. You can print the following reports and lists: • Journal See p.19 “Printing the Journal”. • Quick Dial list See p.101 “Quick Dial list”.
Page 717 Function List Function name Description Reference Reception Mode Allows you to switch the fol- See p.104 “Reception Mode”. lowing reception functions to See p.38 “Selecting the Recep- on or off: tion Mode”, Facsimile Reference • Switch Reception Mode (option) <Basic Features>. See p.38 “Selecting the Re- ception Mode”, Facsimile Reference (option) <Basic...
Page 718: Accessing The User Tools
Facsimile Features Accessing the User Tools ❖ ❖ ❖ ❖ Reception Mode The User Tools allow you to program the machine with your identification, Use to turn on or off: Reverse Or- to store frequently used numbers and der, Checkered Mark, C enter settings, and customize the default Mark, Print RX Time, Multi-copy settings to match your needs.
Page 719: Key Operator Code
Accessing the User Tools Press [OK]. - Key Operator Code Note ❒ If you enter a Key Operator When Key Operator Code is pro- Code that is not registered, the grammed and turned on, users have display will return to step C. to enter a programmed Key Operator Code (maximum 8 digits) to operate the User Tools and Key Operator...
Page 720: Program/Change/Delete Menu
Facsimile Features Program/Change/Delete Menu Press the { { { { User Tools/Counter/Inquiry} } } } Changing the Order of the key. See p.9 “Control Panel”, Facsimile Reference (option) <Basic Features>. Quick Dial Table And then press [Facsimile Features] ⇒ [Prog./Change/Delete] ⇒ [Change Order Use this function to change the order of Quick Dial Table].
Page 721: Programming Title Of The Quick Dial Table
Program/Change/Delete Menu ❒ You can program up to eight char- Programming Title of the acters for the “Title 3” key. ❒ Use the same procedure program Quick Dial Table and change the titles. Use this function to add a name to the Press the { { { { User Tools/Counter/Inquiry} } } } title of the Quick Dial Table in order key.
Page 722: Programming And Changing Standard Messages
Facsimile Features Press the { { { { User Tools/Counter/Inquiry} } } } To display the Quick Dial Table in al- phabetical order, select “Title 1”. To key. See p.9 “Control Panel”, Facsimile display the Quick Dial Table that is Reference (option) <Basic Features>.
Page 723: Deleting Standard Messages
Program/Change/Delete Menu Deleting Standard Messages Storing and Changing an Auto Document Use this function to delete pro- grammed messages that you no long- If you often have to send a particular er need. page to people (for example, a map, a Press the { { { { User Tools/Counter/Inquiry} } } } standard attachment, or a set of in- key.
Page 724 Facsimile Features Press the { { { { User Tools/Counter/Inquiry} } } } Changing only a file name key. See p.9 “Control Panel”, Facsimile Reference (option) <Basic Features>. A Press [Change Name]. And then press [Facsimile Features] ⇒ B Select a file you want to change. [Prog./Change/Delete] ⇒...
Page 725: Deleting An Auto Document
Program/Change/Delete Menu Deleting an Auto Document Programming and Changing a Scan Size Note ❒ You cannot delete an Auto Docu- When you select a Scan Size to scan a non-standard size original, two cus- ment waiting to be transmitted. tom sizes of original are available ( Delete it after the transmission or Program Size 1 and Program Size 2).
Page 726: Deleting A Scan Size
Facsimile Features B B B B Note Enter a horizontal size with the ❒ A displayed vertical size differs number keys. depending on the selected unit. When [mm] is selected, [Auto De- tect], [210mm (A4)], [257mm(B4 JIS)], [297mm (A3)], [216mm (8 1/2)] and [279mm (11)] are shown.
Page 727: Reports/Lists
Reports/Lists Reports/Lists This function allows you to print the Note following reports and lists manually. ❒ When printing the Journal, you Select a report or list as needed. can select a printing mode from • Journal [All], [Print per File No.], or [Print See p.19 “Printing the Journal”.
Page 728: General Settings/Adjustment
Facsimile Features General Settings/Adjustment ❖ ❖ ❖ ❖ Program Fax Information Make the settings for the following items. The set items are highlighted See p.39 “Initial Settings and Ad- on the Facsimile Features menu when justments”, Facsimile Reference (op- the power is turned on. tion) <Basic Features>.
Page 729 General Settings/Adjustment Press the { { { { User Tools/Counter/Inquiry} } } } Note key. See p.9 “Control Panel”, Facsimile ❒ The display may differ depend- Reference (option) <Basic Features>. ing on the line type you have. And then press [Facsimile Features] ⇒ [Gen.
Page 730: Reception Mode
Facsimile Features Reception Mode ❒ If you want to select the bypass Make settings for the following recep- tion functions. tray for "Paper Tray" setting, spec- ify it with "Special Sender" by • Switch Reception Mode "Special Senders to Treat Different- See p.67 “Reception Functions”.
Page 731 Reception Mode B B B B Press [OK] after making any func- tion setting. After the settings are finished, re- turn to the initial display.
Page 732 Facsimile Features...
Page 733: Key Operator Setting
8. Key Operator Setting Function List Function name Description Reference Transmission Page Count Check the transmission and See p.109 “Counters”. reception, and totals on the display. Forwarding Transfers received messages See p.109 “Forwarding”. to a registered receiver (for- warding destination). Memory Lock Reception Switch the Memory Lock to on See p.111 “Memory Lock”.
Page 734 Key Operator Setting Function name Description Reference Select Dial/Push Phone Select a line type when you See p.134 “Selecting Di- connect the machine to G3 an- al/Push Phone”. alog line. Note ❒ This function is not availa- ble in some areas. Program ISDN-G3 Line Program Own Fax Numbers, See p.134 “Programming...
Page 735: Using Key Operator Settings
Using Key Operator Settings Using Key Operator Settings Counters Forwarding This function allows you to check the Using this function, you can select total number of pages transmitted messages from Specified Senders to and received on the display. be printed on your machine, and then sent on to another fax machine.
Page 736: Programming Forwarding Stations
Key Operator Setting ❒ If you want to change end receiv- Note ers separately according to send- ❒ If there is a Forwarding Station ers, specify end receivers for each already programmed, a receiver special sender in “Special Senders name is shown. If you want to to Treat Differently.”...
Page 737: Forwarding Mark
Using Key Operator Settings Forwarding Mark Memory Lock You can print a Forwarding Mark on When you switch Memory Lock on, the receiver's messages which have received messages are stored in mem- been forwarded. ory and are not printed automatical- The receiver can distinguish between ly.
Page 738: Ecm
Key Operator Setting If a part of a transmission fails be- cause of a line problem, the lost data is automatically resent. For this func- tion to work, the other machine must have ECM. You can turn this function on or off with the following proce- dure.
Page 739: Changing The User Parameters
Using Key Operator Settings Changing the User Parameters The User Parameters allow you to customize various settings to suit your needs. To change the function settings, set the User Parameter Switches. Preparation Access to some User Parameter Settings requires the installation of optional equipment or that other settings be made beforehand.
Page 740 Key Operator Setting Switch Item 0 Automatic printing of the Con- fidential File Report 7 Include a portion of the image on the Transmission Result Re- port (Memory Transmission), Memory Storage Report, Com- munication Failure Report, or Transfer Result Report (Inclu- sion of part of image) 0 Receive Service Call (SC) Con- Possible (Substi-...
Page 741 Using Key Operator Settings Switch Item 7 Give priority in paper feed from the Large Capacity Tray (LCT) 2 Whether you need to press Not Necessary Necessary Add after entering a Quick Di- al/Group Dial when broad- casting 7 Receive messages by pressing Off (The machine On (The machine the { { { { Start} } } } key when originals...
Page 742: Changing The User Parameters
Key Operator Setting Note Changing the User Parameters ❒ Repeat from step to change another Bit number for the same Important Switch. ❒ We recommend that you print and C C C C keep User Parameter list when you Press [OK]. program or change a User Parame- D D D D A A A A...
Page 743: Special Senders To Treat Differently
Using Key Operator Settings ❖ ❖ ❖ ❖ Using a Full agreement Special Senders to Treat Destination to be Number of Differently registered registered (Own Name) identifications By programming particular receivers NEW YORK in advance, you can set the following BRANCH function for each receiver.
Page 744 Key Operator Setting ❒ You can check Own Name and ❒ If you select “OFF” for Author- Own Fax Number with Journal. ized RX in “Initial Set Up”, the You can check programmed Spe- settings will be the same as the cial Senders with specified sender “Reception Mode”...
Page 745 Using Key Operator Settings ❖ ❖ ❖ ❖ Reception File Print Quantity Limitation Use this function to print the spec- ❒ If you program the same sender ified number of copies of docu- in Memory Lock and Forward- ments received from programmed ing, Forwarding is disabled.
Page 746: Programming / Changing Special Senders
Key Operator Setting C C C C Note When programming the condi- ❒ If the machine receives a mes- tion, press [Full agreement] or [Par- tial agreement]. sage that is a different size from the paper in the specified tray, the machine prints the message after splitting it or minimizing its size.
Page 747: Programming "Initial Set Up" Of A Special Sender
Using Key Operator Settings D Press [OK]. Paper Tray If you select [Yes], the name of the end receiver is shown on the A Press [Paper Tray]. right of “Receiver :”. B Select the tray you want to use. Note Reception File Print Qty ❒...
Page 748 Key Operator Setting B B B B Note Select a function you want to pro- ❒ If you select [Auto Detect], the gram. machine shows a paper size automatically. • The machine will detect the paper size for the by- pass tray as the short edge of the paper is inserted into the machine.
Page 749: Deleting A Special Sender
Using Key Operator Settings E Press [# # ]. Deleting a Special Sender The size you selected is shown. F Enter the horizontal size of the Use this function to program “Initial Set Up” of a Special Sender. Also the paper with the number keys.
Page 750: Printing The Special Sender List
Key Operator Setting See p.128 “Programming/Editing Printing the Special Sender List Transfer Boxes”. Press the { { { { User Tools/Counter/Inquiry} } } } For details about how to print out and delete messages stored in boxes: key. See p.9 “Control Panel”, Facsimile Reference (option) <Basic Features>.
Page 751 Using Key Operator Settings B B B B • Receiver (optional) Press [Personal Box]. You can program one delivery des- tination for each Personal Box. Specify the Quick Dial the delivery destination is stored in. Note ❒ The Fax Header is not printed on delivered messages.
Page 752: Deleting Personal Boxes
Key Operator Setting B Enter a password, and then Note press [OK]. ❒ When selecting a file set with a password, the password input Note screen is displayed. Enter the ❒ If you make a mistake, press password using the number [Clear] or the { { { { Clear/Stop} } } } key keys and press [OK].
Page 753 Using Key Operator Settings D D D D Press the { { { { User Tools/Counter/Inquiry} } } } Enter a SEP Code. key. See p.9 “Control Panel”, Facsimile Reference (option) <Basic Features>. And then press [Facsimile Features] ⇒ [Key Operator Tools] ⇒ [Box Setting]. A A A A Select a box to program.
Page 754: Deleting Information Boxes
Key Operator Setting Deleting Information Boxes Programming/Editing Transfer Boxes This section describes how to delete This function turns your machine into Information Boxes. a fax relay station. Documents sent with a SUB Code that matches the Limitation SUB Code programmed as a Transfer ❒...
Page 755 Using Key Operator Settings Press the { { { { User Tools/Counter/Inquiry} } } } • Password (optional) Up to 20 characters long and can be key. See p.9 “Control Panel”, Facsimile composed of digits 0-9, “#”, “*” Reference (option) <Basic Features>. And then press [Facsimile Features] ⇒...
Page 756: Deleting Transfer Boxes
Key Operator Setting D D D D Enter a SUB Code. Programming a Password If you do not want to program a password, go to step A Press [Password]. B Enter a password, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key Note ❒...
Page 757: Printing The Box List
Using Key Operator Settings B B B B Press the { { { { Start} } } } key. Note ❒ When selecting a file set with a Return to the initial display. password, the password input Note screen is displayed. Enter the ❒...
Page 758: Programming A Confidential Id
Key Operator Setting Press the { { { { User Tools/Counter/Inquiry} } } } Programming a Confidential ID key. See p.9 “Control Panel”, Facsimile Reference (option) <Basic Features>. And then press [Facsimile Features] ⇒ Program a Confidential ID to print [Key Operator Tools] ⇒...
Page 759: Programming A Polling Id
Using Key Operator Settings Programming a Polling ID Programming a Memory Lock Program a Polling ID to use the Transfer Request, Transfer Station, Program a Memory Lock ID to print Default ID Polling Transmission and Memory Lock reception. Default ID Polling Reception. When A Memory Lock ID can be any 4 digit you use ID Transmission, program numeric code except for 0000.
Page 760: Selecting Dial/Push Phone
Key Operator Setting B B B B Press [OK]. Selecting Dial/Push Phone Return to the initial display. Use this function to select a line type when the machine is connected to a Programming ISDN G3 Line G3 analog line. A Dial and Push line are available for The optional ISDN Unit is required.
Page 761: Programming Isdn G4 Line
Using Key Operator Settings Press the { { { { User Tools/Counter/Inquiry} } } } Programming ISDN G4 Line key. See p.9 “Control Panel”, Facsimile Reference (option) <Basic Features>. And then press [Facsimile Features] ⇒ The optional ISDN Unit is required. [Key Operator Tools] ⇒...
Page 762 Key Operator Setting Press the { { { { User Tools/Counter/Inquiry} } } } B Enter a sub-address with the key. See p.9 “Control Panel”, Facsimile number keys, and press [OK]. Reference (option) <Basic Features>. And then press [Facsimile Features] ⇒ [Key Operator Tools] ⇒...
Page 763: Lan Fax Features
9. LAN FAX Features Sending Fax Documents from PC The optional Printer Unit is required to use this feature. • With a LAN FAX connected to a LAN or Parallel Port, you can use a tele- phone line to send a fax created using a Windows application to another fax machine.
Page 764: Installing The Software
LAN FAX Features Installing the Software You need to install the LAN FAX Driver on your computer before using the LAN FAX features. The LAN FAX Driver is on the CD-ROM included with the printer unit. Note ❒ The following explanation assumes that you are familiar with general Win- dows procedures and practices.
Page 765: Installing The Lan Fax Driver And The Address Book
Installing the Software ❖ ❖ ❖ ❖ Operating Environment • Computer PC/AT Compatible • Operating Systems Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT4.0 • Display VGA 640×480 dots or more Limitation ❒ All operations cannot be guaranteed depending on the system environment. ❒...
Page 766 LAN FAX Features E E E E Read all of the terms and, if you agree, select the [I accept the agreement.] check box and click [Next]. Note ❒ If you select the [I don't accept the agreement.] check box, you cannot install the software.
Page 767: Setting Lan Fax Properties
Setting LAN FAX Properties Setting LAN FAX Properties D D D D This section describes how to make Make the paper settings. settings such as document size, reso- lution, and options. Note ❒ The “Gray Scale” box does not For details, see the Help file. appear in Windows NT or Win- Note dows 2000/XP.
Page 768: Basic Transmission
LAN FAX Features Basic Transmission D D D D This section describes how to send fax Specify options. documents created using Windows applications. Reference To send a fax, simply select [Print] See p.142 “Attaching a Cover from the Windows application, then Sheet”.
Page 769: Printing
Basic Transmission A Click [Option...]. Printing B Specify options you want to use. You can print documents created us- ing Windows applications. Note ❒ The User Code you specified Open the application document you for this machine must be the want to print or create a new docu- same as the one entered in ment, and then perform the following...
Page 770: Lan Fax Operation Messages
LAN FAX Features C C C C ❖ ❖ ❖ ❖ Programming New Destinations Click [Close]. Enter the destination. D D D D If you made changes to a destina- Click [Add]. tion, a confirmation dialog box ❖ ❖ ❖ ❖ Editing Programmed Destinations appears.
Page 771: View Received Messages On A Pc
View Received Messages on a PC View Received Messages on a PC Separately sold ScanRouter V2 Pro- • You can choose the delivery fessional is also required as a delivery method for incoming messages: server. Separately sold DesktopBind- "Save in the delivery server in- er V2 Professional Lite or Desktop- box,"...
Page 772 LAN FAX Features ❒ See the instructions or Help on the ScanRouter V2 Profes- sional for more information on the delivery server (Scan- Router V2 Professional). ❒ For information on the Desk- topBinder V2 Profession- al/Lite software, see the instructions or Help in Desk- topBinder V2 Profession- al/Lite.
Page 773: Administering The Fax Information On A Pc
Administering the Fax Information on a PC Administering the Fax Information on a PC The optional SmartNetMonitor for • You can edit and manage the Admin is required in order to use this Quick Dial Table and Group feature. Dial list stored in this ma- chine.
Page 774 LAN FAX Features - Administer transmission using the LAN FAX driver From “SmartNetMonitor for Admin” or “SmartNetMonitor for Client”, you can administer transmissions using the LAN FAX driver. You can view the following information on trans- mitted files using the LAN FAX driv- •...
Page 775: Solving Operation Problems
10. Solving Operation Problems Reading Reports If a file has been deleted from memo- Error Report ry, a Power Failure Report is auto- matically printed as soon as power is An Error Report is printed when a restored. This report can be used to message could not be successfully identify lost files.
Page 776 Solving Operation Problems - RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the tele- phone line from the service station to try to find out what is wrong with your machine.
Page 777: When Toner Runs Out
When Toner Runs Out When Toner Runs Out B B B B When the machine has run out of ton- Press [Exit]. er the symbol appears on the display. The error display closes. Note that even if there is no toner left, you can still send fax messages.
Page 778 Solving Operation Problems...
Page 779: 11. Appendix
11. Appendix Replacing the Stamp Cartridge The optional Document Feeder (ADF) is required. C C C C When the stamp becomes lighter, re- Pull out the cartridge. place the cartridge. Note ❒ Use the cartridge specified for this machine. A A A A Lift the optional Document Feed- er (ADF).
Page 780 Appendix E E E E Replace the stamp cover until it clicks. F F F F Close the optional Document Feeder (ADF).
Page 781: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ By law in the United States, you must program your phone number identifi- cation (your FAX NUMBER) into your machine before you can connect the public phone system.
Page 782: Connecting The Machine To Isdn
Appendix Connecting the Machine to ISDN The optional ISDN Unit is required. For details about how to install the optional ISDN Unit, please contact your serv- ice representative. Connect the machine to the ISDN with a modular type connector. Selecting the Line Type Select the line type to which the machine is connected.
Page 783: Connecting The Optional Handset Or An External Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Optional Handset or an External Telephone You can connect the handset and an external telephone to the machine. You can use them for telephone calls. Note ❒ Some telephone may not be connected or may suffer reduced functionality. Limitation ❒...
Page 784: Multi-Port
Appendix Multi-port When the optional ISDN Unit or optional Extra G3 Interface Unit is installed, communications can take place simultaneously through two lines at once. Option Available Line Types Available Protocol Combinations Without option PSTN Extra G3 Interface Unit PSTN+PSTN G3+G3 ISDN Unit PSTN+ISDN...
Page 785: Optional Equipment
Optional Equipment Optional Equipment Fax Function Upgrade Unit JBIG compression for transmission/reception becomes possible. You can increase the maximum programmable numbers of the following func- tions. See p.164 “Maximum Values”. • Quick Dial • Memory Transmission file • Auto Document •...
Page 786: Specifications
Appendix Specifications Standard G3, G4 (option) Resolution 8×3.85/mm•200×100dpi (Standard), 8×7.7/mm•200×200dpi (Detail), 8×15.4/mm•200×400dpi (Fine), 16×15.4/mm•400×400dpi (Super Fine: optional Expansion Memory required) 200×100dpi (Standard), 200×200dpi (Detail), 400×400dpi (Super Fine: optional Expansion Mem- ory required) Transmission Time G3: 3 seconds at 28,800bps, Standard resolution G4: 3 seconds, Detail resolution Data Compression Method MH, MR, MMR, JBIG (optional Fax Function Up-...
Page 787: Acceptable Types Of Originals
Acceptable Types of Originals Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and the resulting image will be affected. Acceptable Original Sizes Where Original is Set Acceptable Original Size Maximum...
Page 788 Appendix Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an are a of A3, 11"×17" is scanned. Note ❒...
Page 789 Acceptable Types of Originals - Maximum scan area The Maximum Scan Area is shown below. • Memory Transmission: 297×1,260mm/11"×49" (W×L) from the optional Doc- ument Feeder (ADF) • Immediate Transmission: 297×1,260mm/11"×49" (W×L) from the optional Document Feeder (ADF) Note ❒ During Immediate Transmission, the length of the scanning range can be- come narrower than 1,260 mm (49"), depending on the character size as well as the settings on the destination machine.
Page 790: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Item Standard With optional unit Fax Function Expansion Expansion Memory Upgrade Unit Memory + Fax Function Upgrade Unit Memory 26MB 26MB The number of pages 1,000 2,080 that you can store in memory (Using A4 size Standard <ITU-T...
Page 791 Maximum Values Item Standard With optional unit Fax Function Expansion Expansion Memory Upgrade Unit Memory + Fax Function Upgrade Unit The number of Auto Documents you can register The number of Stand- ard Message Stamps you can register The number of trans- 1,000 1,000 mission results the ma-...
Page 792 INDEX Canceling 180 Degree Rotation Printing , 72 Transmission , 14 2-Sided Printing , 64 , 71 Transmission Files , 13 2-Sided Transmission , 46 Center Mark , 70 Chain Dial , 33 Changing Acceptable Types of Originals , 161 Line Type , 43 Accessories , 141 Transmission Time , 16...
Page 793 ECM (Error Correction Mode) , 58 , 107 , 112 JBIG , 60 , 69 Economy Transmission Time , 5 Reception , 69 Editing Programmed Destinations , 144 Transmission , 60 End Receiver , 38 , 67 Journal , 19 Error Report , 149 "Just Size"...
Page 794 Page Reduction , 74 Quick Dial Table , 94 Page Separation and Length Reduction , 73 Changing the Order , 94 Paper Tray , 104 Programming Title , 95 Parallel Memory Transmission , 57 Parameter Setting , 107 PC FAX Features , 137 RDS (Remote Diagnostic System) , 150 PC FAX Operation Messages , 144 Reception , 63...
Page 795 Scan Size , 99 Telephone Line , 155 Changing , 99 TID , 75 Deleting , 100 Toner , 151 Programming , 99 Transfer Boxes , 128 , 130 Selecting Deleting , 130 Dial/Push Phone , 134 Printing , 131 Line Type , 156 Transfer Report , 131 Sender Stamp , 54...
Page 796 MEMO USA B502...
Page 798 Printed in Japan UE USA B502-8657 B5028657...
Page 799 Network Printing Guide Windows 95/98/Me Configuration Windows 2000 Configuration Windows XP Configuration Windows NT 4.0 Configuration NetWare Configuration Macintosh Configuration Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the “General Settings Guide” before you use it.
Page 800 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 801 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................2 Introduction ......................3 Setting Up the Machine on a Network..............5 Windows 95/98/Me, Windows 2000/XP, Windows NT 4.0......... 5 NetWare ........................6 Macintosh........................7 UNIX...........................8 Printing using the IEEE 802.11b Interface ..............8 Printing using the IEEE 1394 Interface ..............10 1.
Page 802 3. Windows XP Configuration Configuring Windows XP ..................35 Printing without a Print Server.................. 35 Printing with a Standard TCP/IP Port ...............35 Printing with a LPR Port ................... 36 Printing with a Windows 2000/XP or Windows NT Print Server.......36 Configuring Protocols ..................37 Configuring TCP/IP and IPP for Printing ..............
Page 803 6. Macintosh Configuration Configuring Macintosh..................81 Changing to EtherTalk .....................82 Configuring the Printer .....................82 Changing the Printer Name..................82 Changing the Zone....................82 7. Appendix Using SmartNetMonitor for Admin..............83 Changing the Network Interface Board Configuration..........84 Locking the Operation Panel Menu................85 Selecting the Paper Type..................85 Managing the User Information................86 Managing the E-mail Information ................87 Configuring the Energy Save Mode .................87...
Page 805: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. To enhance safe and efficient operation of this machine, all users should read and follow the instructions carefully. ❖ ❖ ❖ ❖ General Settings Guide Provides an overview of the machine.
Page 806: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 807: Introduction
Introduction This manual contains detailed instructions on configuring the machine as a net- work printer. Read the section appropriate to your network environment on how to configure the machine correctly. Windows 2000/XP or Windows NT (Server) NetWare (Server) Windows 95/98/Me Windows 2000/XP Windows NT NetWare...
Page 808 • The Network Interface Board can connect the machine to the network without requiring its own power supply because the Network Interface Board is installed inside the machine. If the optional 802.11b Interface Kit has been installed, you cannot use the ad hoc mode.
Page 809: Setting Up The Machine On A Network
Setting Up the Machine on a Network Windows 95/98/Me, Windows 2000/XP, Windows NT 4.0 For setting up the machine as a network printer in Windows 95/98/Me, Win- dows 2000/XP and Windows NT 4.0 environment; See p.11 “Windows 95/98/Me Configuration”. See p.23 “Windows 2000 Configuration”. See p.35 “Windows XP Configuration”.
Page 810: Netware
NetWare For setting up the machine as a network printer in a NetWare environment, see p.59 “NetWare Configuration”. The Network Interface Board allows you to use the machine as either a print server or a remote printer. For more information about setting up the clients, see the following pages. •...
Page 811: Macintosh
Configuring the machine as a remote printer If a dedicated NetWare print server is being used, the machine should be config- ured as a remote printer. Remote Printer NetWare NetWare Print Server File Server Windows 95/98/Me Windows NT 4.0 Windows 2000/XP The actual procedures for configuring the machine depend on the NetWare ver- sion, see p.72 “Setting Up as a Remote Printer”.
Page 812: Unix
UNIX For UNIX printing information, please visit our web site or consult your author- ized dealer. TCP/IP UNIX Printing using the IEEE 802.11b Interface This section describes how to print after installing the optional 802.11b Interface Kit. There are two methods of using this machine as a network printer with IEEE 802.11b.
Page 813 ❖ ❖ ❖ ❖ infrastructure mode This is the mode for transmitting via an access point. The SSID must be the same as the access point. When setting WEP , you must set the same values as an access point. By connecting the access point to Ethernet, you can trans- mit the current network environment.
Page 814: Printing Using The Ieee 1394 Interface
Printing using the IEEE 1394 Interface This section describes how to print via the IEEE 1394 interface after installing the 1394 Interface Unit. There are two methods of using the machine as a network printer with IEEE 1394. ❖ ❖ ❖ ❖ SCSI print You can print using the SCSI print device provided by Windows 2000 and Windows XP.
Page 815: Windows 95/98/Me Configuration
1. Windows 95/98/Me Configuration Configuring Windows 95/98/Me Note ❒ Windows 95/98 does not support IP over 1394. Printing without a Print Server The following procedure describes how to configure Windows 95/98/Me to use the machine on a network without a Windows 2000 Server, Windows 2000 Pro- fessional, Windows XP Server, Windows NT Server, Windows NT Workstation, or NetWare based print server.
Page 816: Configuring Protocols
Windows 95/98/Me Configuration Configuring Protocols Configuring TCP/IP and IPP for Printing These instructions are for configuring the Network Interface Board and Win- dows 95/98/Me to use the TCP/IP protocol and IPP. Configuring the machine Configure the machine to use the TCP/IP protocol. •...
Page 817: Configuring Netbeui For Printing
Configuring Protocols Configuring a Windows 95/98/Me computer These steps are for configuring a Windows 95/98/Me computer to use the TCP/IP protocol. A A A A Open [Control Panel] and then double-click the [Network] icon. Make sure that “TCP/IP” is listed in the [The following network components are installed] box on the [Configuration] tab.
Page 818 Windows 95/98/Me Configuration Configuring a Windows 95/98/Me computer Install the NetBEUI protocol on the Windows 95/98/Me computer and set it as the default protocol. A A A A Open [Control Panel], and then double-click the [Network] icon. Make sure that “NetBEUI” is listed in the [The following network components are installed] box on the [Configuration] tab.
Page 819: Using Smartnetmonitor For Client
Using SmartNetMonitor for Client Using SmartNetMonitor for Client SmartNetMonitor for Client is a utility that helps you to use network printers ef- fectively. It is useful in environments where two or more network printers are used. It is recommended that you install SmartNetMonitor for Client to use Par- allel Printing and Recovery Printing.
Page 820: Installing Smartnetmonitor For Client
Windows 95/98/Me Configuration Installing SmartNetMonitor for Client Install SmartNetMonitor for Client from the CD-ROM labeled “Printer Drivers and Utilities”. For more information about how to install, see the Printer Refer- ence 1. After the installation is complete, configure the printer port with SmartNetMon- itor for Client.
Page 821: Setting Up The Printer Driver
Using SmartNetMonitor for Client D D D D After the confirmation message, click [Yes]. E E E E Acknowledge the [Question] dialog box. F F F F When the uninstallation is complete, click [OK]. Setting Up the Printer Driver The following procedure allows you to configure the printer port to use Smart- NetMonitor for Client.
Page 822 Windows 95/98/Me Configuration NetBEUI A Click [NetBEUI]. A list of printers that can be printed to by the NetBEUI protocol appears. B Click the printer you want to use, and then click [OK]. Note ❒ Printers that respond to a broadcast from the computer will be dis- played.
Page 823: Changing Port Settings
Using SmartNetMonitor for Client Changing Port Settings Follow these steps to change SmartNetMonitor for Client settings, such as Par- allel Printing, Recovery Printing, TCP/IP, the proxy server and IPP URL. Note ❒ There are no settings for the NetBEUI protocol. ❒...
Page 824: Setting Up A Client Computer
Windows 95/98/Me Configuration Setting Up a Client Computer This section describes the procedures for setting up a client on a network that uses Windows 2000/XP, Windows NT Server or Windows NT Workstation as a print server. When using a Windows 2000/XP or Windows NT print server, select a shared printer on Windows 2000/XP or Windows NT.
Page 825 Setting Up a Client Computer C C C C Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. D D D D Click the [Details] tab, and then click [Add Port]. E E E E Click [Network], and then click [Browse].
Page 826 Windows 95/98/Me Configuration...
Page 827: Windows 2000 Configuration
For more information about Standard TCP/IP port settings, see Windows 2000 Help. Note ❒ If a device model selection dialog box appears during the procedure to add the standard TCP/IP port, select “RICOH Network Printer C Model”.
Page 828: Printing With A Lpr Port
Windows 2000 Configuration Printing with a LPR Port See p.32 “Configuring LPR Port Printing” for configuring a LPR port in Win- dows 2000. Printing with a Windows 2000/XP or Windows NT Print Server See p.33 “Setting Up a Client Computer” for configuring Windows 2000 with a Windows 2000/XP or Windows NT print server.
Page 829: Configuring Protocols
Configuring Protocols Configuring Protocols Configuring TCP/IP and IPP for Printing These instructions are for configuring the Network Interface Board and Win- dows 2000 to use the TCP/IP protocol and IPP. Configuring the machine Configure the machine to use the TCP/IP protocol. •...
Page 830: Configuring Netbeui For Printing
Windows 2000 Configuration C C C C Make sure that the “Internet Protocol (TCP/IP)” is selected in the [Compo- nents checked are used by this connection] box on the [General] tab. Note ❒ Select the TCP/IP protocol if it is not already selected. ❒...
Page 831: Using Smartnetmonitor For Client
Using SmartNetMonitor for Client Using SmartNetMonitor for Client SmartNetMonitor for Client is a utility that helps you to use network printers ef- fectively. It is useful in environments where two or more network printers are used. It is recommended that you install SmartNetMonitor for Client to use Par- allel Printing and Recovery Printing.
Page 832: Installing Smartnetmonitor For Client
Windows 2000 Configuration Installing SmartNetMonitor for Client Install SmartNetMonitor for Client from the CD-ROM labeled “Printer Drivers and Utilities”. For more information about how to install, see the Printer Refer- ence 1. After the installation is complete, configure the printer port with SmartNetMon- itor for Client.
Page 833: Setting Up The Printer Driver
Using SmartNetMonitor for Client Uninstalling SmartNetMonitor for Client Preparation Before uninstalling SmartNetMonitor for Client, make sure that: • The port settings dialog box is closed. • No printer is using the SmartNetMonitor for Client port as a printer port. • You logged in with the same user authority as that used to install Smart- NetMonitor for Client.
Page 834 Windows 2000 Configuration E E E E Select the printer. TCP/IP A Click the printer you want to use, and then click [OK]. Note ❒ Printers that respond to an IP broadcast from the computer will be dis- played. To print to a printer not listed here, click [Specify Address], and then type the IP address or host name.
Page 835: Changing Port Settings
Using SmartNetMonitor for Client D If using a proxy server and IPP user name, click [Detailed Settings] and configure the necessary settings. Note ❒ For more information about these settings, see SmartNetMonitor for Client Help. F F F F Click [OK]. G G G G Make sure that the specified printing port is displayed in the [Print to the fol- lowing Port(s)] box, and then click [Close].
Page 836: Configuring Lpr Port Printing
Windows 2000 Configuration Configuring LPR Port Printing This section explains the procedure for printing to a LPR port from Windows 2000. Note ❒ The TCP/IP protocols must be installed and configured correctly. For more information about configuring the protocols, see p.25 “Configuring TCP/IP and IPP for Printing”.
Page 837: Setting Up A Client Computer
Setting Up a Client Computer Setting Up a Client Computer This section describes the procedures for setting up a client in a network that uses Windows 2000/XP, Windows NT Server or Windows NT Workstation as a print server. When using a Windows 2000/XP or Windows NT print server, select a shared printer on Windows 2000/XP or Windows NT.
Page 838 Windows 2000 Configuration E E E E Click [Next >]. F F F F In the [Shared printers] box, double-click the name of the computer used as the print server. The printers attached to the network are displayed. G G G G Click the printer you want to use, and then click [Next >].
Page 839: Windows Xp Configuration
For more information about Standard TCP/IP port settings, see Windows XP Help. Note ❒ If a device model selection dialog box appears during the procedure to add the standard TCP/IP port, select “RICOH Network Printer C Model”.
Page 840: Printing With A Lpr Port
Windows XP Configuration Printing with a LPR Port See p.44 “Configuring LPR Port Printing” for configuring a LPR port in Win- dows XP. Printing with a Windows 2000/XP or Windows NT Print Server See p.45 “Setting Up a Client Computer” for configuring Windows XP with a Windows 2000/XP or Windows NT print server.
Page 841: Configuring Protocols
Configuring Protocols Configuring Protocols Configuring TCP/IP and IPP for Printing These instructions are for configuring the Network Interface Board and Win- dows XP to use the TCP/IP protocol and IPP. Configuring the machine Configure the machine to use the TCP/IP protocol. •...
Page 842 Windows XP Configuration Configuring a Windows XP computer These steps are for configuring a Windows XP computer to use the TCP/IP pro- tocol. A A A A Click [Start] on the taskbar, click [Control Panel], and then click [Network and Internet Connections].
Page 843: Using Smartnetmonitor For Client
Using SmartNetMonitor for Client Using SmartNetMonitor for Client SmartNetMonitor for Client is a utility that helps you to use network printers ef- fectively. It is useful in environments where two or more network printers are used. It is recommended that you install SmartNetMonitor for Client to use Par- allel Printing and Recovery Printing.
Page 844: Installing Smartnetmonitor For Client
Windows XP Configuration Installing SmartNetMonitor for Client Install SmartNetMonitor for Client from the CD-ROM labeled “Printer Drivers and Utilities”. For more information about how to install, see the Printer Refer- ence 1. After the installation is complete, configure the printer port with SmartNetMon- itor for Client.
Page 845: Setting Up The Printer Driver
Using SmartNetMonitor for Client Uninstalling SmartNetMonitor for Client Preparation Before uninstalling SmartNetMonitor for Client, make sure that: • The port settings dialog box is closed. • No printer is using the SmartNetMonitor for Client port as a printer port. • You logged in with the same user authority as that used to install Smart- NetMonitor for Client.
Page 846 Windows XP Configuration E E E E Select the printer. TCP/IP A Click the printer you want to use, and then click [OK]. Note ❒ Printers that respond to an IP broadcast from the computer will be dis- played. To print to a printer not listed here, click [Specify Address], and then type the IP address or host name.
Page 847: Changing Port Settings
Using SmartNetMonitor for Client Changing Port Settings Follow these steps to change SmartNetMonitor for Client settings, such as Par- allel Printing, Recovery Printing, TCP/IP, the proxy server and IPP URL. Note ❒ There are no settings for the NetBEUI protocol. A A A A Access the [Printers and Faxes] window from [Start] on the taskbar.
Page 848: Configuring Lpr Port Printing
Windows XP Configuration Configuring LPR Port Printing This section explains the procedure for printing to a LPR port from Windows Note ❒ The TCP/IP protocols must be installed and configured correctly. For more information about configuring the protocols, see p.37 “Configuring TCP/IP and IPP for Printing”.
Page 849: Setting Up A Client Computer
Setting Up a Client Computer Setting Up a Client Computer This section describes the procedures for setting up a client in a network that uses Windows 2000/XP, Windows NT Server or Windows NT Workstation as a print server. When using a Windows 2000/XP or Windows NT print server, select a shared printer on Windows 2000/XP or Windows NT.
Page 850 Windows XP Configuration A A A A Access the [Printers and Faxes] window from [Start] on the taskbar. Windows XP Professional A Click [Start], and then click [Printers and Faxes]. Windows XP Home Edition A Click [Start], and then click [Control Panel]. B Click [Printers and Other Hardware].
Page 851: Windows Nt 4.0 Configuration
4. Windows NT 4.0 Configuration Configuring Windows NT 4.0 Note ❒ Windows NT 4.0 does not support IP over 1394. Printing without a Print Server The following procedure describes how to configure Windows NT 4.0 to use the machine on a network without a Windows 2000 Server, Windows 2000 Profes- sional, Windows XP Server, Windows NT Server, Windows NT Workstation or NetWare based print server.
Page 852: Configuring Protocols
Windows NT 4.0 Configuration Configuring Protocols Configuring TCP/IP and IPP for Printing These instructions are for configuring the Network Interface Board and Win- dows NT to use the TCP/IP protocol and IPP. Configuring the machine Configure the machine to use the TCP/IP protocol. •...
Page 853: Configuring Netbeui For Printing
Configuring Protocols Configuring a Windows NT computer These steps are for configuring a Windows NT computer to use the TCP/IP pro- tocol. A A A A Open [Control Panel], and then double-click the [Network] icon. Make sure that “TCP/IP Protocol” is listed in the [Network protocols] box on the [Proto- cols] tab.
Page 854 Windows NT 4.0 Configuration Configuring a Windows NT computer Install the NetBEUI protocol on the Windows NT computer, and then change the LAN adapter number (Lana Number). A A A A Open [Control Panel], and then double-click the [Network] icon. Make sure that “NetBEUI Protocol”...
Page 855: Using Smartnetmonitor For Client
Using SmartNetMonitor for Client Using SmartNetMonitor for Client SmartNetMonitor for Client is a utility that helps you to use network printers ef- fectively. It is useful in environments where two or more network printers are used. It is recommended that you install SmartNetMonitor for Client to use Par- allel Printing and Recovery Printing.
Page 856: Installing Smartnetmonitor For Client
Windows NT 4.0 Configuration Installing SmartNetMonitor for Client Install SmartNetMonitor for Client from the CD-ROM labeled “Printer Drivers and Utilities”. For more information about how to install, see the Printer Refer- ence 1. After the installation is complete, configure the printer port with SmartNetMon- itor for Client.
Page 857: Setting Up The Printer Driver
Using SmartNetMonitor for Client Uninstalling SmartNetMonitor for Client Preparation Before uninstalling SmartNetMonitor for Client, make sure that: • The port settings dialog box is closed. • No printer is using the SmartNetMonitor for Client port as a printer port. • You have performed login with the same user authority as that used to in- stall SmartNetMonitor for Client.
Page 858 Windows NT 4.0 Configuration E E E E Select the printer. TCP/IP A Click the printer you want to use, and then click [OK]. Note ❒ Printers that respond to an IP broadcast from the computer will be dis- played. To print to a printer not listed here, click [Specify Address], and then type the IP address or host name.
Page 859: Changing Port Settings
Using SmartNetMonitor for Client D If using a proxy server and IPP user name, click [Detailed Settings] and configure the necessary settings. Note ❒ For more information about these settings, see SmartNetMonitor for Client Help. F F F F Click [OK]. G G G G Make sure that the specified printing port is displayed in the [Print to the fol- lowing Port] box, and then click [OK].
Page 860: Configuring Lpr Port Printing
Windows NT 4.0 Configuration Configuring LPR Port Printing This section explains the procedure for printing to a LPR port from Windows Note ❒ The following procedure assumes that the printer drivers have already been installed. This is the procedure to change the printer port to LPR. ❒...
Page 861: Setting Up A Client Computer
Setting Up a Client Computer Setting Up a Client Computer This section describes the procedures for setting up a client in a network that uses Windows 2000/XP, Windows NT Server or Windows NT Workstation as a print server. When using a Windows 2000/XP or Windows NT print server, select a shared printer on Windows 2000/XP or Windows NT.
Page 862 Windows NT 4.0 Configuration E E E E Click the printer you want to use, and then click [OK]. F F F F Select if you want to use this printer as the default printer, and then click [Next >]. G G G G After the installation is complete, click [Finish].
Page 863: Netware Configuration
5. NetWare Configuration This chapter describes how to configure the machine to use as a print server or a remote printer in a NetWare environment. Note ❒ NetWare must be set to active using the machine's control panel. For more in- formation about how to set it, see the General Settings Guide.
Page 864: Installing Smartnetmonitor For Admin
NetWare Configuration Installing SmartNetMonitor for Admin Install SmartNetMonitor for Admin on your computer. For the installation pro- cedure, see “Installing the SmartNetMonitor for Client/Admin”, Printer Refer- ence 1. After installing SmartNetMonitor for Admin, see one of the following sections: • To configure the Network Interface Board as a NetWare print server for the first time, see p.61 “Quick Setup Using the NIB Setup Tool Wizard”.
Page 865: Quick Setup Using The Nib Setup Tool Wizard
Quick Setup Using the NIB Setup Tool Wizard Quick Setup Using the NIB Setup Tool Wizard With the NIB Setup Tool, you can easily set up a NetWare printing environment. Reference For more information about installing the NIB Setup Tool, see p.59 “Installing the NIB Setup Tool”.
Page 866 NetWare Configuration E E E E Click the IPX address of the Network Interface Board you are configuring, and then click [Next >]. Note ❒ If you do not know which Network Interface Board you are configuring, print a network configuration page to check the MAC address (Network address).
Page 867 Quick Setup Using the NIB Setup Tool Wizard N N N N Type the name of the printer into the [Printer Name] box, and the name of the print queue into the [Print Queue Name] box. The default setting for Printer Name is “Print Server Name” followed by “_1” and for Print Queue Name is “Print Server Name”...
Page 868: Netware 3.X, 4.X, 5/5.1- Advanced Settings
NetWare Configuration NetWare 3.x, 4.x, 5/5.1- Advanced Settings The actual procedures for configuring the machine vary depending on whether the Network Interface Board is configured as a print server or as a remote print- er. This section describes how to configure the machine in the NetWare 3.x, 4.x, 5/5.1 environment.
Page 869: Setting Up As A Print Server
NetWare 3.x, 4.x, 5/5.1- Advanced Settings Note ❒ This section assumes NetWare is functional and that the necessary environ- ment for the NetWare Print Service is available. ❒ When using NetWare 4.x, 5/5.1, you should install the client software re- leased from Novell in Windows, before running the NIB Setup Tool for con- figuring in NDS mode or using Windows NT 4.0.
Page 870 NetWare Configuration F F F F Make sure that the MAC address and IPX address are correct, and then click [Finish]. The [NIB Setup Tool] window appears. G G G G Click [Configure]. The property sheet appears. H H H H Click the [General] tab, and then type the name of the print server into the [Device Name] box.
Page 871 NetWare 3.x, 4.x, 5/5.1- Advanced Settings J J J J On the [NIB] menu, click [Exit] to exit the NIB Setup Tool. NetWare 3.x A Type “PCONSOLE” from the command prompt. F:> PCONSOLE NetWare 4.1 A From Windows, run NWAdmin. Reference For more information about NWAdmin, see the documentation that comes with the NetWare.
Page 872 NetWare Configuration L L L L Create a printer as follows: NetWare 3.x A From the [Available Options] menu, select [Print Server Information] , and then press the { { { { ENTER} } } } key. B To create a new print server, press the { { { { INSERT} } } } key, and then type a print server name.
Page 873 NetWare 3.x, 4.x, 5/5.1- Advanced Settings M M M M Assign print queues to the created printer as follows: NetWare 3.x A From the [Print Server Configuration] menu, select [Queues Serviced By Printer]. B Select the printer created in step L L L L C Press the { { { { INSERT} } } } key to select a queue serviced by the printer.
Page 874: Using Pure Ip In The Netware 5/5.1 Environment
NetWare Configuration O O O O Assign the printer to the created print server as follows. A Click [Assignments], and then click [Add] in the [Assignments] group. B In the [Available objects] box, click the printer created in step L L L L , and then click [OK].
Page 875 NetWare 3.x, 4.x, 5/5.1- Advanced Settings I I I I Click the [NetWare] tab, and then make the following settings. A In the [Print Server Name] box, type the name of the print server. B In the [File Server Name] box, type the name of the file server in which a print server is to be created.
Page 876: Setting Up As A Remote Printer
NetWare Configuration Setting Up as a Remote Printer A A A A Log on to the file server as a Supervisor or a Supervisor equivalent. Note ❒ When using NetWare 4.x, 5/5.1, log on to the file server as an administra- tor or administrator equivalent.
Page 877 NetWare 3.x, 4.x, 5/5.1- Advanced Settings C In the [Print Server Operation Mode] group, click [As Remote Printer]. D In the [Remote Printer No.] box, type the printer number. Important ❒ Use the same printer number as that to be created in the printer server. E Click [OK] to close the property sheet.
Page 878 NetWare Configuration J J J J On the [NIB] menu, click [Exit] to exit the NIB Setup Tool. NetWare 3.x A Type “PCONSOLE” from the command prompt. F:> PCONSOLE NetWare 4.x, 5/5.1 A From Windows, run NWAdmin. Reference For more information about NWAdmin, see the documentation that comes with the NetWare.
Page 879 NetWare 3.x, 4.x, 5/5.1- Advanced Settings L L L L Create a printer as follows: NetWare 3.x A From the [Available Options] menu, select [Print Server Information], and then press the { { { { ENTER} } } } key. B To create a new print server, press the { { { { INSERT} } } } key, and then type a print server name.
Page 880 NetWare Configuration M M M M Assign print queues to the created printer as follows: NetWare 3.x A From [Print Server Configuration Menu], select [Queues Serviced By Printer]. B Select the printer created in step L L L L C Press the { { { { INSERT} } } } key to select a queue serviced by the printer. Note ❒...
Page 881 NetWare 3.x, 4.x, 5/5.1- Advanced Settings N N N N Create a print server as follows: A Select the context specified using the NIB Setup Tool (Step -A A A A ), and on I I I I the [Object] menu, click [Create]. B In the [Class of new object] box, click “Print Server”, and then click [OK].
Page 882: Setting Up A Client Computer
NetWare Configuration Setting Up a Client Computer This section describes how to set up a client computer when using a NetWare print server. Note ❒ Use the version of Novell Client provided with your operating system or the latest version. ❒...
Page 883: Windows 2000/Xp, Windows Nt 4.0
Setting Up a Client Computer K K K K Click the [Printer Settings] tab. L L L L Select to clear the [Form feed] and [Enable banner] check boxes. Note ❒ You should not select these boxes because they should be specified in the printer driver.
Page 884 NetWare Configuration...
Page 885: Macintosh Configuration
6. Macintosh Configuration Configuring Macintosh This section describes how to configure a Macintosh computer to use EtherTalk. The actual procedures to configure a Macintosh may vary depending on the ver- sion of the Mac OS. The following procedure describes how to configure Mac OS 9.1.
Page 886: Changing To Ethertalk
Macintosh Configuration Changing to EtherTalk The following procedure is for configuring a Macintosh computer to use EtherTalk. Reference For more information about installing the software required for EtherTalk, see the Macintosh manuals. A A A A Open [Control Panel], and then double-click the [AppleTalk] icon. B B B B From the [Connect via] pop-up menu, select “Ethernet”.
Page 887: Appendix
7. Appendix Using SmartNetMonitor for Admin Using SmartNetMonitor for Admin, you can not only monitor the status of net- work printers, but also change the configurations of the Network Interface Board using the TCP/IP protocol or IPX/SPX protocol. SmartNetMonitor for Admin is equipped with the following functions. •...
Page 888: Changing The Network Interface Board Configuration
Appendix Changing the Network Interface Board Configuration Limitation ❒ To use NIB Setup Tool, Internet Explorer 4.01 or a later version is required. A A A A Run SmartNetMonitor for Admin. B B B B Click the [Group] menu, point to [Search Device], and then select [TCP/IP] or [IPX/SPX].
Page 889: Locking The Operation Panel Menu
Using SmartNetMonitor for Admin Locking the Operation Panel Menu Limitation ❒ If you use User Code Maintenance Tool, you need a computer and devices that communicate with TCP/IP (HTTP). A A A A Run SmartNetMonitor for Admin. B B B B Click the [Group] menu, point to [Search Device], and then select [TCP/IP] or [IPX/SPX].
Page 890: Managing The User Information
Appendix C C C C On the list, select a printer whose statistics information you want to man- age. D D D D From the [Tools] menu, point to [Device Settings], and then click [Select Paper Type]. The screen that prompts you to type a password appears. E E E E Type the password, and then click [OK].
Page 891: Managing The E-Mail Information
Using SmartNetMonitor for Admin Managing the E-mail Information Limitation ❒ If you use E-mail Management Tool, you need a computer and devices that communicate with TCP/IP (HTTP). A A A A Run SmartNetMonitor for Admin. B B B B Click the [Group] menu, point to [Search Device], and then select [TCP/IP] or [IPX/SPX].
Page 892: Configuring The Network Interface Board With A Web Browser
Appendix Configuring the Network Interface Board with a Web Browser The Network Interface Board functions as a Web server in addition to allowing a printer to function as a network printer. You can use a Web Browser to view the printer status and configure the Network Interface Board. Note ❒...
Page 893: Going To The Top Page
Configuring the Network Interface Board with a Web Browser Going to the Top Page After launching the Web Browser, type the IP address of the machine. See the example below. This example is for the English version. http://192.168.15.16/ (In this example, the IP address of the Network Interface Board is 192.168.15.16.) Note ❒...
Page 894: Verifying The Network Interface Board Settings
Appendix Verifying the Network Interface Board Settings A A A A Start the Web Browser. B B B B Point your browser at the URL or IP address of the printer (e.g. ht- tp://XXX.XXX.XXX.XXX where the Xs are the number of the IP address). The status of the printer you chose appears on the Web Browser.
Page 895: Configuring The Network Interface Board Settings
Configuring the Network Interface Board with a Web Browser - Linking the address (URL) to the [Help] button You can link the address (URL) of the [Help] button to the Help files on the com- puter or on a Web server. Copy the Help files on the CD-ROM to the desired location.
Page 896 Appendix ❖ ❖ ❖ ❖ [TCP/IP] Configure TCP/IP-related settings for Network Interface Board, 802.11b Interface Kit, and 1394 Interface Unit. ❖ ❖ ❖ ❖ [SNMP] Configure the appropriate community settings here. Up to 10 types of community names can be registered. ❖...
Page 897: Monitoring And Configuring The Printer
Monitoring and Configuring the Printer Monitoring and Configuring the Printer Changing Names and Comments You can change printer names and make a comment on printers to easily iden- tify the printers listed on SmartNetMonitor for Client. The following utilities are used to change printer names and comments. ❖...
Page 898 Appendix E E E E Select [Property Sheet], and then click [OK]. TCP/IP A Click the [General] tab, and then type the device name into the [Device Name] box and comment into the [Comment] box. • In the [Device Name] box, type the name of the printer in under 13 char- acters.
Page 899 Monitoring and Configuring the Printer Web Browser A A A A Run the Web Browser. B B B B Type the address “http:// (IP address of the printer you want to change the settings)”. The status of the selected printer is displayed on the Web Browser. C C C C Click [Configuration].
Page 900: Displaying The Status Of Printer
Appendix NetBEUI A Click [NetBEUI]. B Type the name into the [Computer Name] box and comment into the [Com- ment] box. • In the [Computer Name] box, type the name that helps you to identify printers using the NetBEUI protocol. The factory default name consists of “RNP”...
Page 901 Monitoring and Configuring the Printer SmartNetMonitor for Client Viewing the status of printers using SmartNetMonitor for Client, you must, in advance, configure SmartNetMonitor for Client so it monitors the printer whose status you want to view. Monitoring Printers A A A A Run SmartNetMonitor for Client.
Page 902 Appendix Web Browser A A A A Run the Web Browser. B B B B Type the address “http:// (IP address of the printer whose status you want to view)”. The status of the selected printer is displayed on the Web Browser. C C C C Click [Status] and you can check the status of the printer.
Page 903: Using The Ieee 802.11B (Wireless Lan)
Using the IEEE 802.11b (Wireless LAN) Using the IEEE 802.11b (Wireless LAN) Preparation Make sure to configure the IP address and Subnet mask of this machine. To make settings from the control panel of this machine, see the General Settings Guide.
Page 904: Using In Infrastructure Mode
Appendix Using in Infrastructure Mode Infrastructure mode is for transmitting data to the network via an access point. The infrastructure mode settings can be made on the machine control panel; however, they can also be made from telnet or a Web Browser. Reference For more information about how to make settings from the control panel of the printer, see the General Settings Guide.
Page 905: Confirming The Connection
Using the IEEE 802.11b (Wireless LAN) B B B B Use a Web Browser to check the Confirming the Connection printer is connected properly. See p.88 “Configuring the Network A A A A Make sure the LED of the IEEE I n t e r f a c e B o a r d w it h a W e b 802.11b card is lit.
Page 906: Remote Maintenance By Telnet
Appendix Remote Maintenance by telnet You can view the printer status and configure the Network Interface Board us- ing telnet. Note ❒ You should specify a password so that only the network administrator, or a person having network administrator privileges, can use remote mainte- nance.
Page 907: Commands List
Remote Maintenance by telnet Note ❒ If the “Cannot write NVRAM information” message appears, the changes are not saved. Repeat the steps above. ❒ The Network Interface Board is reset automatically when the settings are changed. ❒ When the Network Interface Board is reset, the active print job which has already been sent to the machine will finish printing.
Page 908 Appendix ❖ ❖ ❖ ❖ Changing the Interface You can specify either the Ethernet interface or IEEE 802.11b interface when using the optional 802.11b Interface Kit. msh> ifconfig interface up Note ❒ You cannot specify the optional IEEE 1394 Interface Unit (ip1394 or fwip0). The following is an example for configuring an IP address of 192.168.15.16 on Ethernet interface.
Page 909 Remote Maintenance by telnet Access Control Use the access command to view and configure access control. You can also specify two or more access ranges. ❖ ❖ ❖ ❖ Reference msh> access ❖ ❖ ❖ ❖ Configuration msh> access ✩ range start-address end-address •...
Page 910 Appendix Protocol Use the set command to allow/prevent remote access for each protocol. msh> set protocol {up | down} Protocol appletalk “up” means active and “down” means inactive. tcpip netware netbeui scsiprint ip1394 diprint snmp Available when the 1394 Interface Unit is installed. Note ❒...
Page 911 Remote Maintenance by telnet Reference For more information about the meaning of the data returned with these com- mands, see p.121 “Understanding the Displayed Information”. Network Interface Board configuration settings information Use the show command to display the Network Interface Board configuration settings.
Page 912 Appendix ❖ ❖ ❖ ❖ Display Shows the SNMP information and available protocols. msh> snmp ? msh> snmp [-p] [registered_number] Note ❒ If the -p option is added, you can view the settings one by one. ❒ Omitting the number displays all access settings. ❖...
Page 913 Remote Maintenance by telnet Note ❒ To specify the TCP/IP protocol, type ip followed by a space, and then the IP address. ❒ To specify the IPX/SPX protocol, type ipx followed by a space, and then the IPX address followed by a decimal, and then the MAC address of the Network Interface Board.
Page 914 Appendix ❖ ❖ ❖ ❖ Configuring the IPP user authorization Use the following command: msh> ipp user The following message appears. Input user number (1 to 10): Type the number, user name and password. IPP user name:user1 IPP password:******* After configuring the settings, the following message appears. IPP configuration changed.
Page 915 Remote Maintenance by telnet SPRINT Use the sprint command to view and configure SCSI print (SBP-2) of the IEEE 1394. Limitation ❒ You can use this function when the optional IEEE 1394 Board is installed. ❖ ❖ ❖ ❖ Viewing settings The following command displays the current IEEE 1394 (SCSI print) settings.
Page 916 Appendix ROUTE Use the route command to control the routing table. This command allows you to configure and display routing information. You can change the network configuration from remote PCs using this command. Note ❒ The maximum number of routing tables are 16. Commands Topics of setting route add {host | net} desti-...
Page 917 Remote Maintenance by telnet ❖ ❖ ❖ ❖ View settings The following command displays the current IEEE 802.11b settings. msh> wiconfig The IEEE 802.11b card information is displayed. msh> wiconfig cardinfo Note ❒ If the IEEE 802.11b interface is not working correctly, the IEEE 802.11b card information is not displayed.
Page 918 Appendix Parameter Value to be configured auth [open|shared] You can set the authorized mode when using WEP. The specified value and the authorized mode are as follows: open: Open system authorized (default) shared: Shared key authorized rate [auto|11m|5.5m|2m|1m] You can set the IEEE 802.11b transmitting speed.
Page 919 Remote Maintenance by telnet ❖ ❖ ❖ ❖ Protocol Configuration To change the protocol settings, use the following command. You can specify the setting for [lpr] or [ipp]. • lpr msh> spoolsw lpr {on |off} • ipp msh> spoolsw ipp {on |off} Changing the Host Name Use the hostname command to change the printer name.
Page 920 Appendix Note ❒ If DHCP is used to start from the network, the current WINS server ad- dress is displayed. This address, however, is not displayed if DHCP is not used. ❒ If the IP address obtained from DHCP differs from the WINS IP address, the DHCP address is the valid address.
Page 921 Remote Maintenance by telnet C C C C Type the new password. New password: Note ❒ The password must consist of 3 to 8 alphanumeric characters and symbols. Upper and lower case characters are considered unique. For example, R is different from r.
Page 922 Appendix ❖ ❖ ❖ ❖ Time-zone Configuration You can specify the time difference between the printer clock and the NTP server clock. msh> sntp timezone +/-hour_time Example: To set the time-zone difference to +8 hours: msh> sntp timezone +08:00 Note ❒...
Page 923 Remote Maintenance by telnet Use the dns command to configure or display the DNS (Domain Name System) settings. ❖ ❖ ❖ ❖ View setting The following command displays the current DNS settings. msh> dns ❖ ❖ ❖ ❖ Using the DNS server obtained from the DHCP server The following command sets the use of the DNS server obtained from the DHCP server.
Page 924: Snmp
Appendix SNMP The Network Interface Board functions as an SNMP (Simple Network Manage- ment Protocol) agent using the UDP and IPX protocols. Using the SNMP man- ager you can get information about the printer. The default community names are “public” and “admin”. You can get MIB in- formation using these community names.
Page 925: Understanding The Displayed Information
Understanding the Displayed Information Understanding the Displayed Information This section describes how to read the status information returned by the Net- work Interface Board. Print Job Information The status of the print job can be viewed using the following commands. •...
Page 926: Configuring The Network Interface Board
Appendix Configuring the Network Interface Board The Network Interface Board settings can be displayed by using the commands below. • telnet : Use the show command. See p.107 “Network Interface Board config- uration settings information” . Item name Meaning Common Mode Protocol Up/Down Up means active, Down means inactive.
Page 927 Understanding the Displayed Information Item name Meaning TCP/IP Mode Up means active, Down means inactive. telnet diprint ftpc snmp wins autonet EncapType Frame type. Network boot Network boot. Address IP address. Netmask Subnet mask. Broadcast Broadcast address. Gateway Default gateway address. Access Range[✩] Access Control Range.
Page 928 Appendix Item name Meaning NetBEUI Switch Mode (this value is fixed) Direct print (this value is fixed) Notification Notification of print job completion. Workgroup name Name of the workgroup. Computer name Name of the computer. Comment Comment. Share name[1] Share name (name of the printer type). IEEE 802.11b SSID SSID being used.
Page 929: Message List
Message List Message List This is a list of messages written to the machine's system log. The system log can be viewed using the syslog command. System Log Information You can use the following methods to view the system log. •...
Page 930 Appendix Message Description and Solutions Cannot find rprinter (<print server (In remote printer mode) The printer having name>/<printer number>) the number displayed on the print server does not exist. Make sure that the number of the printer is registered in the print server. Change IP address from DHCP Server.
Page 931 Message List Message Description and Solutions Exit pserver (In print server mode) Exits the print server because the necessary print server settings have not been made. Frametype =<frame type name> The <frame type name> is configured to be used on NetWare. httpd start.
Page 932 Appendix Message Description and Solutions inetd start. An inetd has started. <interface> started with IP: <IP address> <IP address> has been set for <Interface> and <Interface> started. <Interface>: Subnet overlap. Subnet from Netmask and the IP address you tried to set for <Interface> overlap the subnet for another interface.
Page 933 Message List Message Description and Solutions permission denied. Job cancellation was determined to be unau- thorized after checking the user name and host address (except for ROOT authorization). phy release file open failed. Replacing the Network Interface Board is re- quired.
Page 934 Appendix Message Description and Solutions Snmp over ipx is ready. Communication over IPX with SNMP is avail- able. snmpd start. SNMP service has started. started. Direct print service has started. The print server received error <error Cannot log in to the file server. The print serv- number>...
Page 935 Message List Message Description and Solutions failed to get smtp server ip-address. Failed to get SMTP server IP address. This is caused by the following. • The DNS server could not be find. • There is no connection to the network. •...
Page 936: Precautions
Appendix Precautions Please pay attention to the following when using the Network Interface Board. When configuration is necessary, follow the appropriate procedures below. Connecting a Dial-Up Router to a Network When the NetWare file server and the printer are on the opposite side of a router, packets are continuously sent back and forth, possibly causing communications charges to increase.
Page 937: Postscript Printing From Windows
Precautions PostScript Printing from Windows When printing PostScript from Windows, see the PostScript 3 Operating Instruc- tions Supplement provided as a PDF file on the CD-ROM labeled “Operating In- structions”. NetWare Printing Form Feed You should not configure the form feed on NetWare. The form feed is controlled by the printer driver on Windows.
Page 938: Using Dhcp
Appendix Using DHCP You can use the printer under a DHCP environment. You can also register the printer NetBIOS name on a WINS server when it is running. Limitation ❒ DHCP cannot be used with IEEE 1394 (IP over 1394). Set a fixed IP address with the control panel, telnet or a Web Browser.
Page 939: Configuring A Wins Server
Precautions Configuring a WINS Server The printer can be configured to register its NetBIOS name with a WINS server when power is turned on. This enables the NetBIOS name of the printer to be specified from SmartNetMonitor for Admin even under a DHCP environment. This section describes how to configure the WINS server.
Page 940: When Using The Nib Setup Tool
Appendix Using telnet A A A A Connect to the remote printer using telnet. B B B B Use the “set” command to make WINS active. msh> set wins on C C C C Specify the IP addresses (primary and secondary) using the following com- mands.
Page 941: Specifications
Specifications Specifications Interface 100BASE-TX, 10BASE-T, IEEE 1394 (IP over 1394) , IEEE 802.11b Frame type EthernetII, IEEE 802.2, IEEE 802.3, SNAP Protocol • TCP/IP Windows 95 Windows 98 Windows Me Windows 2000 Windows XP Windows NT 4.0 Netware 5/5.1 • IPX/SPX NetWare 3.12, 3.2, 4.1, 4.11, 4.2, IntranetWare, 5, 5.1 •...
Page 942 INDEX Access Control , 105 Energy save mode , 87 access type , 108 EtherTalk Macintosh , 82 Ad hoc mode , 100 AutoNet , 116 , 134 Host Name , 115 Boot , 105 broadcast address , 104 IEEE 802.11b , 112 setting , 99 using , 99 Changing Names and Comments...
Page 943 SmartNetMonitor for Client, install Windows 2000 , 28 NetWare Windows 95/98/Me , 16 configuration , 59 Windows NT 4.0 , 52 NetWare 3.x Windows XP , 40 configuration , 64 SmartNetMonitor for Client, printer port NetWare 4.x, 5/5.1 Windows 2000 , 29 configuration , 64 Windows 95/98/Me , 17 network boot , 105...
Page 944 Web Browser , 88 Windows 2000 configuration , 23 Windows 95/98/Me configuration , 11 Windows NT 4.0 configuration , 47 Windows XP configuration , 35 WINS , 115 WINS server configuration , 135 zone Macintosh , 82 B463...
Page 946 UE USA B463-8640B...

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Ricoh C2408 Operating Instructions Manual

Table of Contents

Notice

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of Labels and Hallmarks for R

R WARNING and R

R R R R R Caution

ENERGY STAR Program

Manuals for this Machine

Machine Types

Additional Functions Provided by Internal Options

Basics

Guide to Components

External Options

Control Panel

Connecting the Machine (Network Connections)

Turning on the Power

Configuring the Network

Combined Function Operations

Changing Modes

Multi-Access

Document Server

Relationship between the Document Server and Other Functions

Using the Document Server

Settings for the Document Server

User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with the User Tools

User Code

E-Mail Destination

Registering E-Mail Destinations to a Group

Entering Text

Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

D Adding Toner

Removing Toner

Inserting Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Remarks

Do's and Don'ts

Saving Color Copies

Toner

Where to Put Your Machine

Maintenance

Other Functions

Counter

Specification

Mainframe

Options

Copy Paper

Index

What You Can Do with this Machine

Table of Contents

Notice

How to Read this Manual

Machine Types

Functions that Require Options

Control Panel

Originals

1 Placing Originals

Placing Originals

Basic Procedure

2 Copying

Copying from the Bypass Tray

Making A3, 11" × × × × 17" Full Bleed Copies

Color Functions

Copy Functions

Storing Originals in the Document Server

Color Adjustment

3 Color Adjustment/Program

Color Balance

Image Adjustment

User Color