Kyocera 3508ci Operation Manual
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Kyocera 3508ci Operation Manual

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Table of Contents

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3508ci 2508ci
Operation Guide

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Summary of Contents for Kyocera 3508ci

  • Page 1 3508ci 2508ci Operation Guide...
  • Page 2 > Preface Preface Thank you for purchasing this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition. Please read this Operation Guide before using the machine.

  • Page 3: Table Of Contents

    Contents Preface ............................. i Contents ..........................ii Overview ..........................xi Machine Features ......................... xii Color and Image Quality Functions ................. xviii Basic Color Modes ..................... xviii Adjusting Image Quality and Color................xix Guides Provided with the Machine ..................xxi About the Operation Guide (this Guide) ................. xxiii Structure of the guide ....................
  • Page 4 Original Preview ...................... 2-23 Entering Numbers ....................2-25 Help Screen ......................2-27 Accessibility Functions (Magnifying the View) ............2-28 Login/Logout ........................2-29 Login ........................2-29 Logout ........................2-30 Default Settings of the Machine ..................2-31 Setting Date and Time .................... 2-31 Network Setup .........................
  • Page 5 Stack Level Adjuster ....................3-19 Folding Unit (For 4,000-sheet Finisher) ..............3-21 Preparation for Sending a Document to a Shared Folder in a PC ......3-22 Making a Note of the Computer Name and Full Computer Name ......3-22 Making a Note of the User Name and Domain Name ..........3-22 Creating a Shared Folder, Making a Note of a Shared Folder ........
  • Page 6 Application ........................5-14 Installing Applications ....................5-14 Activating Applications .................... 5-15 Deactivating Applications ..................5-16 Uninstalling Applications ..................5-16 Registering Shortcuts (Copy, Send, and Document Box Settings) ..............5-17 Adding Shortcuts ..................... 5-17 Editing Shortcuts ..................... 5-18 Deleting Shortcuts ....................5-18 Copying ..........................
  • Page 7 How to use the FAX Function ..................5-52 Using Document Boxes ....................5-53 What is Custom Box? ....................5-53 What is Job Box? ....................5-53 What is USB Drive Box? ..................5-54 Fax Box ........................5-54 Basic Operation for Document Box ................. 5-54 Creating a New Custom Box ...................
  • Page 8 Background Density Adj. (Background Density Adjustment) ........6-43 Saturation ........................ 6-44 Prevent Bleed-thru ....................6-44 Contrast ........................6-45 Trapping ........................6-45 Erase Colors ......................6-46 Zoom ........................6-46 Combine ........................6-49 Margin/Centering, Margin, Centering ..............6-51 Border Erase, Border Erase/Full Scan ..............6-53 Erase Shadowed Areas ..................
  • Page 9 Checking Detailed Information of Jobs ..............7-8 Checking Job History ....................... 7-9 Checking the Detailed Information of Histories ............7-10 Sending the Log History ..................7-10 Job Operation ........................7-11 Pause and Resumption of Jobs ................7-11 Canceling of Jobs ....................7-11 Priority Override for Waiting Jobs ................
  • Page 10 Restricting the Use of the Machine ................. 9-36 Editing an Account ....................9-37 Deleting an Account ....................9-38 Job Accounting for Printing ..................9-39 Job Accounting for Scan Using TWAIN ..............9-40 Job Accounting for Scan Using WIA ............... 9-41 Job Accounting for the FAX Transmitted from a Computer ........
  • Page 11 Inner Shift Tray ...................... 11-33 Banner Tray ......................11-34 Backing up your data ....................11-35 Backing up your data using KYOCERA Net Viewer ..........11-35 Backing up your data using Command Center ............. 11-35 Backing up your date using USB Drive ..............11-35 Functions List of Security Quick Setup ..............

  • Page 12: Overview

    > Overview Overview Input Data Security Original Electronic data USB drive Fax data You can apply the various machine security levels to your specific needs. Strengthen security (page xv) Application You can expand the machine Operations from your PC functions according to your needs. Application (page 5-14) Document Box functions Embedded Web Server RX...

  • Page 13: Machine Features

    > Machine Features Machine Features The machine is equipped with many useful functions. Using Various Functions (page 6-1) Here are some examples. Optimize your office workflow Access to frequently used Interrupt other running jobs and Check the finishing before copying functions with just one touch execute your copy job immediately a large number of sheets...
  • Page 14 > Machine Features Optimize your office workflow Save frequently used documents Recover from low power mode or in the machine (Custom Box) sleep mode automatically (Motion Sensor) You can save the frequently used This model detects that the person is document in the machine and print it approaching and recover from low when needed.
  • Page 15 > Machine Features Create attractive documents Prevent image bleed-through Erase the extra shaded area Create a booklet (Booklet) (Prevent Bleed-through) (Erase Shadowed Areas) It is useful when preparing handout. You can create a magazine, pamphlet, or other booklet from sheet originals.
  • Page 16 > Machine Features Strengthen security Password-protect a PDF file Protect data on the hard disk/SSD Prevent loss of finished (PDF Encryption Functions) (Encryption / Overwrite) documents (Private Print) Use the PDF format's password You can overwrite the unnecessary security options to restrict document data that remains on the hard disk/ Temporarily saving print jobs in the viewing, printing and editing.
  • Page 17 > Machine Features Use functions more efficiently Expand functions as necessary Display file size before sending / Install the machine without (Application) storing a job concerning the network cables (Wireless Network) (File Size Confirmation) 1 MB The functionality of the machine can be expanded by installing If there is a wireless LAN You can check the file size before...
  • Page 18 > Machine Features Use functions more efficiently Detect the multiple feeding of Detect originals fastened with Skip the error job originals staples (Job Skip Functions) (Detect Multi-fed Originals) (Detect Stapled Originals) When paper empty error occurs at When reading a document from the When reading a document from the the cassette by specifying the special document processor, if the multiple...

  • Page 19: Color And Image Quality Functions

    > Color and Image Quality Functions Color and Image Quality Functions The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired. Basic Color Modes The basic color modes are as follows. Reference image Reference Color mode...

  • Page 20: Adjusting Image Quality And Color

    > Color and Image Quality Functions Adjusting Image Quality and Color To adjust the image quality or color of an image, use the following functions. Sample image I want to... Function Page Before After Easily adjust the image quality to match your own image Adjust the skin color.
  • Page 21 > Color and Image Quality Functions Sample image I want to... Function Page Before After Adjust the color precisely. Adjust the density. Density page 6-35 Adjust the color by Color Balance page 6-39 strengthening blue or red tones. Example: Strengthening red Change the image by Hue adjustment page 6-40...

  • Page 22: Guides Provided With The Machine

    Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine. For safe use of the Safety Guide (2508ci/3508ci) machine Indicates the space required for machine installation, and describes the cautionary labels and other safety information.
  • Page 23 > Guides Provided with the Machine Guides (PDF) on our website Operation Guide (This Guide) Use the machine Explains how to load paper and perform copy, print and scan operations, and thoughtfully indicates default settings and other information. FAX Operation Guide Use the fax functions Explains how to use the fax function.

  • Page 24: About The Operation Guide (This Guide)

    > About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, Machine...

  • Page 25: Conventions Used In This Guide

    > About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page.
  • Page 26 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [Home] key. [Home] key >...
  • Page 27 > About the Operation Guide (this Guide) Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

  • Page 28: Menu Map

    > Menu Map Menu Map This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles. Org./Paper/Finishing Original Size (page 6-20) Paper Selection (page 6-21)
  • Page 29 > Menu Map Color/Image Quality Density (page 6-35) Original Image (page 6-36) Color Selection (page 6-38) EcoPrint (page 6-37) Color Balance (page 6-39) Hue Adjustment (page 6-40) One-touch Image Adjust (page 6-41) Sharpness (page 6-43) Background Density Adj. (page 6-43) Saturation (page 6-44)
  • Page 30 > Menu Map Destination Email (page 5-24) (page 5-26) (page 5-29) Fax (refer to FAX Operation Guide) iFax (refer to FAX Operation Guide) Fax Server (page 5-44) WSD Scan (page 5-35) DSM Scan (page 5-37) Address Book (page 5-47) Org./Sending Data Format Original Size (page 6-20)
  • Page 31 > Menu Map Advanced Setup Border Erase/Full Scan (page 6-53) Erase Shadowed Areas (page 6-55) Zoom (page 6-46) Job Finish Notice (page 6-78) Fax Delayed Transmission (refer to FAX Operation Guide) File Name Entry (page 6-78) Continuous Scan (page 6-76) Email Subject/Body (page 6-92)
  • Page 32 > Menu Map Add/Edit (page 5-58) Search (No.) (page 5-54) Search (Name) (page 5-54) (Open any box) Store File Functions Original Size (page 6-20) Mixed Size Originals (page 6-23) 2-sided/Book Original (page 6-82) Original Orientation (page 6-26) Storing Size (page 6-95) Org.
  • Page 33 > Menu Map (Open any box) Print Functions Paper Selection (page 6-21) Collate/Offset (page 6-29) Paper Output (page 6-34) Staple/Punch (page 6-30) Staple (page 6-30) Punch (page 6-32) Combine (page 6-49) Duplex (page 6-59) Margin/Centering (page 6-51) Page # (page 6-64) Fold (page...
  • Page 34 > Menu Map (Open any box) Send Destination (page 5-47) Functions File Format (page 6-84) Sending Size (page 6-83) Centering (page 6-49) Fax TX Resolution (refer to FAX Operation Guide) Job Finish Notice (page 6-78) Fax Delayed Transmission (refer to FAX Operation Guide) File Name Entry (page 6-78)
  • Page 35 > Menu Map (Open any box) Others Join (page 5-69) Move/Copy (page 5-64) Preview (page 5-56) Page Selection (page 5-54) Delete (page 5-67) Search(Name) (page 5-54) (page 5-54) xxxiv...
  • Page 36 > Menu Map Private Print/Stored Job (page 4-19, page 4-20) Quick Copy/Proof and Hold (page 4-21, page 4-22) Repeat Copy (page 6-79) Form for Form Overlay (page 5-69) xxxv...
  • Page 37 > Menu Map Print Functions Paper Selection (page 6-21) Collate/Offset (page 6-29) Paper Output (page 6-34) Staple/Punch (page 6-30 Staple (page 6-30) Punch (page 6-32) Duplex (page 6-59) Margin (page 6-51) Job Finish Notice (page 6-78) EcoPrint (page 6-37) Priority Override (page 6-79) Fold...
  • Page 38 > Menu Map Store File Functions Original Size (page 6-20) Mixed Size Originals (page 6-23) 2-sided/Book Original (page 6-82) Original Orientation (page 6-26) Storing Size (page 6-95) Org. Manual Feed (DP) (page 6-35) Prevent Bleed-thru (page 6-44) Density (page 6-35) Original Image (page 6-36)
  • Page 39 > Menu Map Printing Jobs Status (page 7-3) (page 7-2) Sending Jobs Status (page 7-5) Scheduled (page 7-7) (page 7-2) Storing Jobs Status (page 7-6) (page 7-2) Fax Communication Status (refer to FAX Operation Guide) Fax Incoming/Outgoing Log (refer to FAX Operation Guide) xxxviii...
  • Page 40 > Menu Map Quick Setup Fax Setup (page 2-45) Wizard Energy Saver Setup (page 2-45) Network Setup (page 2-46) Email Setup (page 2-46) Security Setup (page 2-46) Device Settings Language/System Language (page 8-6) of Units Measurement (page 8-6) Keyboard Keyboard Layout (page 8-6) Optional Keyboard Type...
  • Page 41 > Menu Map Device Settings Display Settings Display Brightness (page 8-10) Default Screen (page 8-10) Wallpaper (page 2-15) Show Power Off Message (page 8-10) Quick Setup Registration (Copy) (page 8-10) Quick Setup Registration (Send) (page 8-10) Quick Setup Registration (Fax) (refer to FAX Operation Guide) Quick Setup Registration (Storing in Box) (page 8-10)
  • Page 42 > Menu Map Device Settings Paper Output Paper Output (page 8-19) Paper Output Offset Documents by Job (page 8-19) Behavior Offset One Page Documents (page 8-19) Function Key Assignment (page 8-20) Operation Assist Orientation Confirmation (page 8-20) Preset Limit (page 8-20) Clear Settings after Job Started (page...
  • Page 43 > Menu Map Notification/ Printing Report/ Status Page (page 8-24) Report List Service Status (page 8-24) Network Status (page 8-24) Optional Network Status (page 8-24) Print Accounting Report (page 9-48) Font List (page 8-25) Outgoing Fax Report (refer to FAX Operation Guide) Incoming Fax Report (refer to FAX Operation Guide) Fax List (Index) (refer to FAX Operation Guide) Fax List (No.) (refer to FAX Operation Guide)
  • Page 44 > Menu Map Notification/ History Settings Sending Log Auto Sending (page 8-27) Report History Destination (page 8-27) Subject (page 8-27) SSFC (page 8-27) Personal Information (page 8-27) Sending Log History (page 8-27) Login History Login History (page 8-28) Settings Auto Sending (page 8-28) Destination...
  • Page 45 > Menu Map Function Settings Function Defaults Common Clear Settings after Job Started (page 8-32) File Name Entry (page 8-32) Border Erase Default (page 8-32) Zoom (page 8-32) System Stamp (Basic Settings) (page 8-32) DP Read Action (page 8-32) Detect Multi-fed Originals (page 8-33) Detect Stapled Originals...
  • Page 46 > Menu Map Function Settings Function Defaults Send/Store Original Orientation (Send/Store) (page 8-35) Color Selection (Send/Store) (page 8-35) Color Type (page 8-35) Scan Resolution (page 8-35) Fax TX Resolution (refer to FAX Operation Guide) Org. Image (Send/Store) (page 8-35) Background Density Adj. (Send/Store) (page 8- Continuous Scan (Send/Store) (page...
  • Page 47 > Menu Map Function Settings Copy/Print Quick Setup Registration (Copy) (page 8-10) Send/Store Default Screen (page 8-37) Prevent Mis- Destination Check before Send (page 8-37) sending Settings Entry Check for New Dest. (page 8-37) New Destination Entry (page 8-37) Recall Destination (page 8-37) Broadcast...
  • Page 48 > Menu Map Function Settings Printer Emulation (page 8-46) Color Setting (page 8-46) Gloss Mode (page 8-46) EcoPrint (page 8-46) Toner Save Level (EcoPrint) (page 8-46) Override A4/Letter (page 8-46) Duplex (page 8-46) Copies (page 8-46) Orientation (page 8-47) Form Feed Timeout (page 8-47) LF Action...
  • Page 49 > Menu Map Function Settings Home Customize Desktop (page 2-15) Customize Taskbar (page 2-15) Wallpaper (page 2-15) Status Display Settings (page 8-50) Job Status/Job Logs Settings (page 8-50) Internet Browser Internet Browser (page 8-50) Browser Environment (page 8-50) Proxy (page 8-52) Manual Staple (page...
  • Page 50 > Menu Map Network Settings Network Settings Protocol Settings SMTP (Email TX) (page 8-39) POP3 (Email RX) (page 8-39) FTP Client (Transmission) (page 8-59) FTP Server (Reception) (page 8-59) SMB Client (Transmission) (page 8-59) NetBEUI (page 8-59) WSD Scan (page 8-40) WSD Print (page...
  • Page 51 > Menu Map Network Settings Optional Network Host Name (page 8-65) Wireless Network Connection Status (page 8-65) Setup (page 8-65) TCP/IP Setting (page 8-66) Others (page 8-66) Wired Network TCP/IP Setting (page 8-67) Settings Others (page 8-67) Restart Network (page 8-67) Connectivity Bluetooth Settings...
  • Page 52 > Menu Map Security Settings Security Quick Setup (page 8-69) Interface Block USB Host (page 8-70) Setting USB Device (page 8-70) USB Drive (page 8-70) Optional Interface 1 (page 8-71) Optional Interface 2 (page 8-71) Restart Entire Device (page 8-71) Device Security Unusable Time (refer to FAX Operation Guide) Settings...
  • Page 53 > Menu Map Job Accounting/ Job Accounting Job Accounting (page 9-34) Authentication Setting Add/Edit Job Accounting (page 9-35) Job Accounting Counter (page 9-46) Job Accounting Default Setting (page 9-50, page 9-51) Setting Default Counter Limit (page 9-43) Count by Paper Size (page 9-45) Print Accounting Report...
  • Page 54 > Menu Map Adjustment/ Image Adjustment Density Copy (page 8-83) Maintenance Send/Box (page 8-83) Fax (refer to FAX Operation Guide) Background Copy (Auto) (page 8-83) Density Adj. Send/Box (Auto) (page 8-83) Sharpness Copy (page 8-83) Adjustment Send/Box (page 8-83) Contrast Copy(page 8-83) Send/Box...

  • Page 55: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 Compliance and Conformity ........................

  • Page 56: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 57: Environment

    Legal and Safety Information > Notice Environment The service environmental conditions are as follows: Temperature 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) Humidity 10 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Avoid the following locations when selecting a site for the machine.

  • Page 58: Precautions For Use

    Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

  • Page 59: Laser Safety (Europe)

    Regarding CLASS 1 laser products, information is provided on the rating label. Compliance and Conformity Hereby, TA Triumph-Adler GmbH declares that the radio equipment type 2508ci, 3508ci, 4008ci, 5008ci, 6008ci and 7008ci are in compliance with Directive 2014/53/EU. The full text of the EU declaration of conformity is available at the following internet address: https://www.triumph-adler.com/downloads...

  • Page 60: Legal Restriction On Copying/Scanning

    Legal and Safety Information > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

  • Page 61: Limited Use Of This Product (If Equipped)

    Legal and Safety Information > Notice Illegal Intrusion A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions. • Extracting personal and confidential information (information leak) • Entering into communication while impersonating a specific person and distributing unauthorized information (spoofing) •...

  • Page 62: Legal Information

    Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • PRESCRIBE is registered trademark of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. •...
  • Page 63 Legal and Safety Information > Notice Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. 2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.

  • Page 64: Energy Saving Control Function

    Legal and Safety Information > Notice Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

  • Page 65: Installing And Setting Up The Machine

    Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names (Machine Exterior) ..... 2-2 Energy Saver Recovery Level ..2-44 Part Names (Connectors/Interior) ....2-4 Weekly Timer Settings ......

  • Page 66: Part Names (Machine Exterior)

    Installing and Setting up the Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) 1 Document Processor 12 Original Table 13 Original Width Guides 2 Operation Panel 3 Power Switch 14 Slit Glass 4 Waste Toner Box Cover 15 Job Separator Tray 5 Cassette 1 16 Paper Stopper 6 Cassette 2...
  • Page 67 Installing and Setting up the Machine > Part Names (Machine Exterior) 23 24 22 Paper Length Guide 26 Multipurpose Tray 23 Paper Width Guide 27 Paper Width Guide 24 Paper Width Adjusting Tab 28 Right Cover 1 Lever 25 Support Tray Section of the Multipurpose Tray 29 Right Cover 1...

  • Page 68: Part Names (Connectors/Interior)

    Installing and Setting up the Machine > Part Names (Connectors/Interior) Part Names (Connectors/Interior) 1 Option Interface Slot 5 Toner Container (Black) 2 USB Port 6 Toner Container (Magenta) 3 USB Interface Connector 7 Toner Container (Cyan) 4 Network Interface Connector 8 Toner Container (Yellow) 9 Toner Container Cover 10 Waste Toner Box...

  • Page 69: Part Names (With Optional Equipments Attached)

    Installing and Setting up the Machine > Part Names (With Optional Equipments Attached) Part Names (With Optional Equipments Attached) 1 Tray 1 to 7 (tray 1 is the top tray) 7 Cassette 4 2 Tray A 8 Cassette 5 3 Tray B 9 Inner Shift Tray 4 Job Separator Tray 10 Finisher Tray...

  • Page 70: Connecting The Machine And Other Devices

    Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct Network cable connection...

  • Page 71: Connecting Cables

    Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-9) Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub or the PC.

  • Page 72: Connecting Usb Cable

    Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-9) Connect the cable to the machine. Connect the USB cable to the USB interface connector located on the left side of the body. Connect the other end of the cable to the PC.

  • Page 73: Power On/Off

    Installing and Setting up the Machine > Power On/Off Power On/Off Power On Turn the power switch on. Power Off Turn the power switch off. The confirmation message for power supply off is displayed. Show Power Off Message (page 8-10) It takes several minutes for power off.

  • Page 74: Using The Operation Panel

    Installing and Setting up the Machine > Using the Operation Panel Using the Operation Panel Operation Panel Keys 1 [Home] key: Displays the Home screen. 2 [Data] indicator: Blinks while the machine is printing or sending/receiving, or accessing the hard disk/SSD. Also, it lights when there is a sending job FAX using delayed transmission.

  • Page 75: Adjusting The Operation Panel Angle

    Installing and Setting up the Machine > Using the Operation Panel Adjusting the Operation Panel Angle The angle of the operation panel can be adjusted. 2-11...

  • Page 76: Touch Panel

    Installing and Setting up the Machine > Touch Panel Touch Panel Using the Touch Panel This section explains the basic operation of the touch panel. Tapping This is the operation used to select an icon or key. In this document, the tap operation is expressed as "select." Popover Tap the icons and keys to display detailed information on the icons and menus.
  • Page 77 Installing and Setting up the Machine > Touch Panel Example: System Menu Screen Move the screen up and down. Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. 2 Displays the Quick Setup screen. 3 Displays registered shortcuts.

  • Page 78: Home Screen

    Installing and Setting up the Machine > Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Touching an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Editing the Home Screen (page 2-15) * The appearance may differ from your actual screen, depending on your configuration and option settings.
  • Page 79 The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 2-15...
  • Page 80 Installing and Setting up the Machine > Touch Panel Configure the settings. The available settings are shown below. Item Description Customize Specify the function icons to display on the desktop. Desktop Select [Add] to display the screen for selecting the function to display.
  • Page 81 Installing and Setting up the Machine > Touch Panel Available Functions to Display on Desktop Reference Function Icon Description page Copy Displays the Copy screen. page 5-19 Send Displays the Send screen. page 5-23 Fax Server Displays the FAX Server screen. page 5-44 Displays the FAX screen.
  • Page 82 Installing and Setting up the Machine > Touch Panel Available Functions to Display on Taskbar Reference Function Icon Description page Status/Job Cancel Displays the Status/Job Cancel screen. — Device Displays the Device Information page 2-21 Information screen. Check the system and network information, and information on the options that are used.

  • Page 83: Assigning Functions To Function Keys

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Configure the settings.
  • Page 84 Installing and Setting up the Machine > Touch Panel Function Description Reference page Internet Browser Displays the Internet Browser screen. page 5-74 ID Card Copy Displays the ID Card Copy screen. page 6-35 Favorites Name Calls up the registered favorite. page 5-11 Application Name Displays the selected applications.

  • Page 85: Display For Device Information

    Installing and Setting up the Machine > Touch Panel Display for Device Information Shows device Information. It is possible to check the status of the system and network, the status of consumables such as toner and paper and the situation of the options being used. It is also possible to print various reports and lists. [Home] key >...

  • Page 86: Display Setting Screen

    Installing and Setting up the Machine > Touch Panel Display Setting Screen The following procedure is an example of the Copy screen. 1 Global Navigation Displays the function categories. 2 Body Display functions and shortcuts of copy. 3 Arrow Button Moves the screen up or down.

  • Page 87: Display Of Keys That Cannot Be Set

    Installing and Setting up the Machine > Touch Panel Display of Keys That Cannot Be Set Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non- selectable state. Normal Grayed out Hidden In the following cases, the key is Cannot be used because an option is...
  • Page 88 Installing and Setting up the Machine > Touch Panel Display a preview image. Select [Preview] tab > [Preview]. The machine starts scanning the original. When scanning is completed, the preview image appears on the panel. 1 Zoom out. 2 Zoom in. 3 Cancel the job.

  • Page 89: Entering Numbers

    Installing and Setting up the Machine > Touch Panel Using the Preview Screen When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel. Function Description Swipe If a document with multiple pages is placed on the Document Processor, then all of the document is read and then the preview for the first page is displayed.
  • Page 90 Installing and Setting up the Machine > Touch Panel Example: When entering the number of copies Example: When entering a one-touch key number Example: When searching for an address number NOTE For copy and print screens, you can set numeric keys to be displayed in advance. In addition, you can select the layout for numeric keys that are used on the application.

  • Page 91: Help Screen

    Installing and Setting up the Machine > Touch Panel Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. Select [Help] on the Home screen to show the Help list. [Home] key >...

  • Page 92: Accessibility Functions (Magnifying The View)

    Installing and Setting up the Machine > Touch Panel Accessibility Functions (Magnifying the View) You can magnify the text and keys displayed on the touch panel. You can also select items and move to the next screen using the numeric keys. Select [Home] key >...

  • Page 93: Login/Logout

    NOTE The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

  • Page 94: Logout

    Installing and Setting up the Machine > Login/Logout Select [Login]. Simple Login If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Simple Login Settings (page 9-26) Logout To logout from the machine, select the [Logout] key to return to the login user name/login password entry screen.

  • Page 95: Default Settings Of The Machine

    Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. NOTE For settings that are configurable from System Menu, refer to the following: Setup and Registration (System Menu) (page 8-1)

  • Page 96: Network Setup

    If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 2-32...
  • Page 97 Installing and Setting up the Machine > Network Setup IPv4 setting Display the screen. [Home] key > [...] > [System Menu] > [Network Settings] > "Network Settings" [Wired Network Settings] > "TCP/IP Setting" [IPv4 Settings] Configure the settings. When using DHCP server •...

  • Page 98: Configuring The Wireless Network

    Installing and Setting up the Machine > Network Setup Configuring the Wireless Network When the Wireless Network Interface Kit (IB-37, IB-38 or IB-51) is installed on the machine and the connection settings are configured, it is possible to print or send in a wireless network (wireless LAN) environment. The configuration methods are as follows: Configuration Method Description...
  • Page 99 Installing and Setting up the Machine > Network Setup Wired Connection by Using LAN Cable Connect the machine with a computer. Connect the machine with a computer via LAN cable when the machine is powered on. Turn on the computer. IP addresses (link local addresses) of the machine and computer are generated automatically.
  • Page 100 Installing and Setting up the Machine > Network Setup Wireless LAN Connection by Using Wi-Fi Direct Display the screen. [Home] key > [...] > [System Menu] > [Network Settings] > "Network Settings" [Wi-Fi Direct Settings] Configure the settings. "Wi-Fi Direct": [On] > [Close] Restart the network.
  • Page 101 Installing and Setting up the Machine > Network Setup Configure the settings. [Do not use automatic configuration] > [Next] > [Next] [Wi-Fi Direct] > [Next] > [Next] [Advanced setup] > [Next] Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.

  • Page 102: Setting Wi-Fi Direct

    Installing and Setting up the Machine > Network Setup Setting Wi-Fi Direct Setting Wi-Fi Direct enables you to print from the Wi-Fi Direct environment. The configuration methods are as follows: NOTE To use Wi-Fi Direct, Wireless Network Interface Kit (IB-37 or IB-38) must be installed in the machine. IB-37/IB-38 "Wireless Network Interface Kit"...
  • Page 103 Installing and Setting up the Machine > Network Setup Configure the handheld device. [Settings] > [Wi-Fi] Select the network name (SSID) appeared in step 5 from the list. Enter the password that was provided in step 5 > [Connect] The network between this machine and the handheld device is configured. Configuring the Connection by Using Push Button When your computer or handheld device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button.

  • Page 104: Configuring Nfc

    Installing and Setting up the Machine > Network Setup Configuring NFC NFC (Near Field Communication) is the internal standard for near field communication in which the data communication distance is limited to approximately 10 cm. Establishing data communication simply requires you to show the handheld device supporting NFC to this machine.

  • Page 105: Motion Sensor

    Installing and Setting up the Machine > Network Setup Motion Sensor This model detects that the person is approaching and recover from low power mode or sleep mode automatically. The range of detection of the Motion Sensor can be switched using the lever on the front. For more information on Motion Sensor settings, refer to the following: Motion Sensor (page 8-9) 2-41...

  • Page 106: Energy Saver Function

    Open the document processor. Recovery time from Low Power Mode is as follows. • 2508ci/3508ci: 9.7 seconds or less Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly. NOTE If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.

  • Page 107: Sleep

    Open the document processor. Recovery time from Sleep Mode is as follows. • 2508ci/3508ci: 9.7 seconds or less Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly. Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.

  • Page 108: Sleep Level (Energy Saver) (Models Except For Europe)

    Installing and Setting up the Machine > Energy Saver function Sleep Level (Energy Saver) (models except for Europe) This mode reduces power consumption even more than normal Sleep mode, and allows Sleep Mode to be set separately for each function. Printing from a computer connected with a USB cable is not available while the machine is asleep.
  • Page 109 Installing and Setting up the Machine > Quick Setup Wizard Quick Setup Wizard The following settings can be configured in a wizard-style screen. Fax Setup Configures basic fax settings. This function is displayed when the optional FAX Kit is installed. FAX Operation Guide Dialing/RX Mode Dialing Mode (Port 1, Port 2...
  • Page 110 If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Display the screen.
  • Page 111 Installing and Setting up the Machine > Quick Setup Wizard Control Description Skip Advances to the next item without setting the current item. Next Advances to the next screen. Back Returns to the previous screen. Complete Register the settings and exit the wizard. 2-47...

  • Page 112: Installing Software

    Installing and Setting up the Machine > Installing Software Installing Software To use printer function, TWAIN/WIA connection, or network fax function, download and install prerequisite softwares from our website ("https://www.triumph-adler.com/support/downloads" or "https://www.utax.com/C12571260052E282/ direct/download-centre"). Published Software (Windows) Recommended Software Description software Printing System Driver This driver enables files on a computer to be printed by the machine.

  • Page 113: Installing Software In Windows

    Installing and Setting up the Machine > Installing Software Installing Software in Windows Download and install a software from our website. Download a software from the website. Launch a web browser. Enter "https://www.triumph-adler.com/support/downloads" or "https://www.utax.com/ C12571260052E282/direct/download-centre" to the browser's address bar or location bar. Follow the guidance on the screen to download the software.

  • Page 114: Uninstalling The Software

    Installing and Setting up the Machine > Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click Search box in taskbar, and enter "Uninstall Product Library"...

  • Page 115: Installing Software In Mac Computer

    Installing and Setting up the Machine > Installing Software Installing Software in Mac Computer Printer driver for Macintosh can be installed. NOTE • Installation on Mac OS must be done by a user logged on with administrator privileges. • When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)]. Printer (page 8-46) •...
  • Page 116 Installing and Setting up the Machine > Installing Software Configure the printer. Open System Preferences and add the printer. Select [Default] and click the item that appears in "Name" and then select the driver in "Use". The selected machine is added. NOTE When using an IP connection, click the IP icon for an IP connection and then enter the host name or IP address.

  • Page 117: Setting Twain Driver

    Installing and Setting up the Machine > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 10. Display the screen. Click Search box in taskbar, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in the search list.
  • Page 118 Installing and Setting up the Machine > Installing Software Finish registering. NOTE Click [Delete] to delete the added machine. Click [Edit] to change names. 2-54...

  • Page 119: Setting Wia Driver

    Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 10. Display the screen. Click Search box in taskbar, and enter "View scanners and cameras" in the search box. Select [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

  • Page 120: Checking The Counter

    Installing and Setting up the Machine > Checking the Counter Checking the Counter Check the number of sheets printed and scanned. Display the screen. [Home] key > [...] > [Counter] Check the counter. 2-56...

  • Page 121: Additional Preparations For The Administrator

    Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Sending Documents to a PC To Send to a Shared Folder (Send to Folder (SMB)) To send a document that has been loaded, you need to create a shared folder to receive the document on your...
  • Page 122 Installing and Setting up the Machine > Additional Preparations for the Administrator I want to... Function Reference page Prevent the data stored in the machine Data Overwrite Refer to the from being leaked. Data Encryption Encryption/ Overwrite Operation Guide. PDF Encryption Functions page 6-86 Completely delete the data on the machine Data Sanitization...

  • Page 123: Embedded Web Server Rx

    Installing and Setting up the Machine > Embedded Web Server RX Embedded Web Server RX If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. This section explains how to access Embedded Web Server RX, and how to change security settings and the host name.

  • Page 124: Accessing Embedded Web Server Rx

    Installing and Setting up the Machine > Embedded Web Server RX Accessing Embedded Web Server RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 125: Changing Security Settings

    Installing and Setting up the Machine > Embedded Web Server RX Changing Security Settings Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 126: Changing Device Information

    Installing and Setting up the Machine > Embedded Web Server RX Changing Device Information Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 127: E-Mail Settings

    Installing and Setting up the Machine > Embedded Web Server RX E-mail Settings By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol.
  • Page 128 Installing and Setting up the Machine > Embedded Web Server RX From the [Network Settings] menu, click [Protocol]. Configure the settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". 2-64...
  • Page 129 Installing and Setting up the Machine > Embedded Web Server RX Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. Configure the settings. Enter "SMTP" and "E-mail Send Settings" items. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings.
  • Page 130 Installing and Setting up the Machine > Embedded Web Server RX Setting Description POP3 POP3 Protocol You don't need to set the following items when you only enable the function of sending e-mail from the machine. Set the following items if you want to enable Check Interval the function of receiving e-mail on the machine.

  • Page 131: Registering Destinations

    Installing and Setting up the Machine > Embedded Web Server RX Registering Destinations Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 132: Creating A New Custom Box

    Installing and Setting up the Machine > Embedded Web Server RX Creating a New Custom Box Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...

  • Page 133: Printing A Document Stored In A Custom Box

    Installing and Setting up the Machine > Embedded Web Server RX Printing a Document Stored in a Custom Box Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name.

  • Page 134: Transferring Data From Our Other Products

    Installing and Setting up the Machine > Transferring Data from Our Other Products Transferring Data from Our Other Products By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced. This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR downloaded from our website.
  • Page 135 Installing and Setting up the Machine > Transferring Data from Our Other Products Select destination device group and click [Next]. Select [Device Address Book] and click [Next]. Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. 2-71...
  • Page 136 Installing and Setting up the Machine > Transferring Data from Our Other Products Select the model you want to back up, and click [Next]. NOTE If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and then click [OK]. The default settings are as follows (Upper case and lower case letters are distinguished (case sensitive)).
  • Page 137 Installing and Setting up the Machine > Transferring Data from Our Other Products After saving the file, always click [Cancel] to close the screen. Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine Launch the NETWORK PRINT MONITOR.
  • Page 138 Installing and Setting up the Machine > Transferring Data from Our Other Products Select destination device group and click [Next]. Select [Device Address Book] and click [Next]. Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next].
  • Page 139 Installing and Setting up the Machine > Transferring Data from Our Other Products Click [Browse] and select the backup Address Book file, and then click [Next]. Click [Finish]. The write process of the Address Book data starts. Once the write process is complete, click [Close]. 2-75...

  • Page 140: Preparation Before Use

    Preparation before Use This chapter explains the following operations. Loading Paper ..............................3-2 Precaution for Loading Paper ........................3-2 Selecting the Paper Feeder Units ......................3-3 Loading in Cassette 1 ..........................3-4 Loading in Cassette 2 ..........................3-7 Loading Envelopes or Cardstock in the Cassettes ................3-10 Loading in the Large Capacity Feeder ....................

  • Page 141: Loading Paper

    Preparation before Use > Loading Paper Loading Paper Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Fan the paper, then tap it on a level surface. In addition, note the following points.

  • Page 142: Selecting The Paper Feeder Units

    Preparation before Use > Loading Paper Selecting the Paper Feeder Units Select the paper feeder units according to the size and type of paper. Name Paper Size Paper Type Capacity Page Cassette 1 A4-R, A4, A5-R, A5, A6-R, B5-R, B5, B6-R, Plain, Rough, 500 sheets page 3-4...

  • Page 143: Loading In Cassette 1

    Preparation before Use > Loading Paper Loading in Cassette 1 Load the paper in Cassette. The procedures here represent the Cassette 1. Pull the cassette completely out of the machine. NOTE Do not pull out more than one cassette at a time. Adjust the paper length guide to the paper size required.
  • Page 144 Preparation before Use > Loading Paper Adjust the position of the paper width guides located on the left and right sides of the cassette. Load paper. IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the cassette.
  • Page 145 Preparation before Use > Loading Paper Gently push the cassette back in. Insert the indication on the sheet so as to match the size and type of paper to be placed. Display the screen. [Home] key > [...] > [System Menu] > [Device Setting] > [Paper Feeding] > [Cassette 1] Configure the function.

  • Page 146: Loading In Cassette 2

    Preparation before Use > Loading Paper Loading in Cassette 2 Pull the cassette completely out of the machine. NOTE Do not pull out more than one cassette at a time. Adjust the paper length guide to the paper size required. NOTE When using 12×18"...
  • Page 147 Preparation before Use > Loading Paper Adjust the position of the paper width guides located on the left and right sides of the cassette. NOTE When using SRA3/12×18", A3, or Ledger paper, adjust the auxiliary guide accordingly. Load paper. IMPORTANT •...
  • Page 148 Preparation before Use > Loading Paper Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper. Gently push the cassette back in. Insert the indication on the sheet so as to match the size and type of paper to be placed.

  • Page 149: Loading Envelopes Or Cardstock In The Cassettes

    Preparation before Use > Loading Paper Loading Envelopes or Cardstock in the Cassettes Load envelope or cardstock in the cassettes. Here, we'll explain the procedures for cassette 1, as an example. Pull Cassette 1 completely out of the machine. NOTE Do not pull out more than one cassette at a time.
  • Page 150 Preparation before Use > Loading Paper Attach the envelope feed guide as shown in the illustration. The illustration below shows that the lever of the envelope feed guide is expanded. Adjust the paper length guide to the paper size required. Adjust the position of the paper width guides located on the left and right sides of the cassette.
  • Page 151 Preparation before Use > Loading Paper Load the envelope with the print side facing up. Example: When printing the address. IMPORTANT • How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.
  • Page 152 Preparation before Use > Loading Paper Gently push Cassette 1 back in. Display the screen. [Home] key > [...] > [System Menu] > [Device Setting] > [Paper Feeding] > [Cassette 1] Configure the function. Select the paper size and type of envelope. Cassette 1 (to 5) Settings (page 8-13) Set by using the printer driver on the PC.

  • Page 153: Loading In The Large Capacity Feeder

    Preparation before Use > Loading Paper Loading in the Large Capacity Feeder The procedures here represent the cassette 3. Pull the cassette completely out of the machine. Load paper. IMPORTANT • Load the paper with the print side facing up. •...
  • Page 154 Preparation before Use > Loading Paper Gently push the cassette back in. Insert the indication on the sheet so as to match the size and type of paper to be placed. Display the screen. [Home] key > [...] > [System Menu] > [Device Setting] > [Paper Feeding] > [Cassette 3] Configure the function.

  • Page 155: Loading In The Side Feeder

    Preparation before Use > Loading Paper Loading in the Side Feeder Pull the cassette completely out of the machine. Load paper. IMPORTANT • Load the paper with the print side facing down. • After removing new paper from its packaging, fan the paper before loading it in the cassette.
  • Page 156 Preparation before Use > Loading Paper Gently push the cassette back in. Insert the indication on the sheet so as to match the size and type of paper to be placed. Display the screen. [Home] key > [...] > [System Menu] > [Device Setting] > [Paper Feeding] > [Cassette 5] Configure the function.

  • Page 157: Precautions For Outputting Paper

    Preparation before Use > Precautions for Outputting Paper Precautions for Outputting Paper Paper Stopper When using paper A3/Ledger or larger, open the paper stopper shown in the figure. NOTE When using the Job Separator for output, you can if needed open the paper stopper on the Job Separator. Envelope Stack Guide To use an envelope, open the Envelope Stack Guide as shown below.

  • Page 158: Stack Level Adjuster

    Preparation before Use > Precautions for Outputting Paper Stack Level Adjuster If the paper output is significantly curled, you can extend the Stack Level Adjuster as described in the figure. Job Separator Tray Extending the Stack Level Adjuster Restoring the Stack Level Adjuster 3-19...
  • Page 159 Preparation before Use > Precautions for Outputting Paper Inner Shift Tray Extending the Stack Level Adjuster Restoring the Stack Level Adjuster 3-20...

  • Page 160: Folding Unit (For 4,000-Sheet Finisher)

    Preparation before Use > Precautions for Outputting Paper Folding Unit (For 4,000-sheet Finisher) In case of ejecting number of sets exceeding the storage limit in the folding unit, detach the folding tray. NOTE Refer to the following for maximum number for storage of folding unit. Folding Unit (For 4,000-sheet Finisher) (page 11-32) In case of ejecting to the folding tray In case of ejecting more than the limit of the folding tray...

  • Page 161: Preparation For Sending A Document To A Shared Folder In A Pc

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Preparation for Sending a Document to a Shared Folder in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.

  • Page 162: Creating A Shared Folder, Making A Note Of A Shared Folder

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Check the domain name and user name. At the Command Prompt, enter "net config workstation" and then press [Enter]. Check the user name and domain name. Screen example: User Name: PC0270...
  • Page 163 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Create a folder. Create a folder on your computer. For example, create a folder with the name "scannerdata" on the desktop. Configure permission settings. Right-click the "scannerdata"...
  • Page 164 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Click the [Add] button. Specify the location. 1 If the computer name that you made a note of on page 3-22 is the same as the domain name: If the computer name is not shown in "From this location", click the [Locations] button, select the computer name, and click the [OK] button.
  • Page 165 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Set the access permission for the user selected. 1 Select the user you entered. 2 Select the [Allow] checkbox of the "Change" and "Read" permissions 3 Press [OK].

  • Page 166: Configuring Windows Firewall

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configuring Windows Firewall Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing.
  • Page 167 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Add a port. Click [Start] button on the Windows and then select [Windows System], [Control Panel], [System and Security], and [Check firewall status]. Select [Advanced settings]. Select [Inbound Rules].
  • Page 168 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [Port]. Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter "445" then click [Next]. Select [Allow the connection] and click the [Next] button. 3-29...
  • Page 169 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Make sure all checkboxes are selected and click the [Next] button. Enter "Scan to SMB" in "Name" and click [Finish]. In Windows 8.1 In Windows 8.1, select [Settings] in charms on Desktop, and select [Control Panel], [System and Security], and then [Windows Firewall].

  • Page 170: Turn Off Password-Protected Sharing (Windows 10 Only)

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Turn off password-protected sharing (Windows 10 only) If it is not possible to access the shared folder that you specified, the settings for operating system may be changed. Follow the steps below to confirm and change the settings.

  • Page 171: Scan To Folder Setup Tool For Smb

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Click [ ] of [All Networks] and select [Turn off password- protected sharing] in [Password-protected sharing]. NOTE It is recommended to set a password for the user account. (Regarding security, ask your network administrator.) Scan to Folder Setup Tool for SMB An environment for sending a document to Windows can be set up smoothly by using the Scan to Folder Setup Tool for SMB downloaded from our website.
  • Page 172 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configure the settings. Select the device to use and click [Next]. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click [ Refresh].
  • Page 173 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Create a new folder. Select "Create a new folder on the desktop" and click [OK] to create a new folder on the desktop. (The default folder name is "Scan".) NOTE •...
  • Page 174 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select a One Touch Key with no registered destination, and click [Submit]. Click [Close]. 10Click [Finish] to exit the Scan to Folder Setup Tool. 3-35...

  • Page 175: Registering Destinations In The Address Book

    Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (Only on products with the fax function installed).
  • Page 176 Preparation before Use > Registering Destinations in the Address Book Enter an address number. To have the number assigned automatically, select [Auto]. NOTE Address Number is an ID for a destination. You can select any available number out of 2,000 numbers for contacts and 500 numbers for groups. If you specify an address number that is already in use, an error message appears when you select [Save] and the number cannot be registered.
  • Page 177 Preparation before Use > Registering Destinations in the Address Book • To directly specify the SMB folder, enter the "Host name," "Port," "Folder Path," "Login User Name" and "Login Password." NOTE For the computer name, share name, domain name, and user name, enter the information that you noted when you created the shared folder.
  • Page 178 Preparation before Use > Registering Destinations in the Address Book NOTE • Refer to the following for details on entering characters. Character Entry Method (page 11-10) • Select [Connection Test] to check the connection to the server you chose. If the connection fails, check the entries you made.
  • Page 179 Preparation before Use > Registering Destinations in the Address Book Add the group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
  • Page 180 Preparation before Use > Registering Destinations in the Address Book Editing Address Book Entries Edit the destinations (contacts) you added to the Address Book. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Address Book] > [Add/Edit Machine Address Book] Select [ ] (information icon) for the destination or group to edit.
  • Page 181 Preparation before Use > Registering Destinations in the Address Book Deleting Address Book Entries Delete the destinations (contacts) you added to the Address Book. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Address Book] > [Add/Edit Machine Address Book] Select a destination or group to delete.

  • Page 182: Adding A Destination On One Touch Key

    Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key Assign a new destination (contact or group) to an one touch key. NOTE • Refer to the following for use of One Touch Key. Specifying Destination (page 5-47) •...
  • Page 183 Preparation before Use > Registering Destinations in the Address Book Select [OK]. The destination will be added to the One Touch Key. Editing One Touch Key Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [One-Touch Key] > [Add/ Edit One Touch Key] Select a One Touch Key number to edit.

  • Page 184: Printing From Pc

    Printing from PC This chapter explains the following topics: Printer Driver Print Settings Screen ........................4-2 Displaying the Printer Driver Help ......................4-3 Changing the Default Printer Driver Settings (Windows 10) ..............4-3 Printing from PC ..............................4-4 Printing on Standard Sized Paper ......................4-4 Printing on Non-standard Sized Paper ....................

  • Page 185: Printer Driver Print Settings Screen

    Printing from PC > Printer Driver Print Settings Screen Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings. Printing System Driver User Guide Description [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.

  • Page 186: Displaying The Printer Driver Help

    Printing from PC > Printer Driver Print Settings Screen Displaying the Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. 1 Click the [?] button in the upper right corner of the screen.

  • Page 187: Printing From Pc

    Printing from PC > Printing from PC Printing from PC This section provides the printing method using the Printing System Driver. NOTE • To print the document from applications, install the printer driver downloaded from our website on your computer. •...
  • Page 188 Printing from PC > Printing from PC Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.

  • Page 189: Printing On Non-Standard Sized Paper

    Printing from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size"...
  • Page 190 Printing from PC > Printing from PC Enter the paper size. Enter the name of the paper. Click the [Save] button. Click the [OK] button. Click the [OK] button. Display the print settings screen. Click [File] and select [Print] in the application. Select the paper size and type of non-standard size paper.
  • Page 191 Printing from PC > Printing from PC Click "Print size" menu and select the paper size registered in step 2. To print on the special paper such as thick paper or transparency, click "Media type" menu and select the media type. NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type"...

  • Page 192: Banner Printing

    Printing from PC > Printing from PC Banner Printing When a document length from 488.1 mm (19.22") to a maximum of 1,220 mm (48.03") is specified for printing, the print job is treated as banner printing. Max. number of sheets 1 sheet (manual feed), 10 sheets (when optional banner tray is attached Paper width 210 mm to 304.8 mm (8.26"...
  • Page 193 Printing from PC > Printing from PC Register the paper size. Click the [New] button. Enter the length (488.1 mm (19.22") or longer), and width of the custom paper size being registered. Enter the name of the paper. Click the [Save] button. Click the [OK] button.
  • Page 194 Printing from PC > Printing from PC Start printing. Click the [OK] button. When you execute printing in this case, a message appears on the machine's operation panel. Place the paper in the multipurpose tray, continue to support it so that it does not fall, and select [Continue].
  • Page 195 Printing from PC > Printing from PC Using the Banner Tray (Option) When the banner tray (option) is used, up to 10 sheets of banner paper can be fed continuously. The operation procedure for setting the banner paper by using the printer driver is the same as that of using the multipurpose tray.
  • Page 196 Printing from PC > Printing from PC Load paper. Open the paper width guides on the multipurpose tray to the maximum width. Make sure that the banner tray is attached so that the paper width guides on the banner tray are outside the paper width guides on the multipurpose tray. Load banner paper so that it passes under the paper clamp bar.
  • Page 197 Printing from PC > Printing from PC Adjust the paper width guides to the width of the paper. IMPORTANT If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams. Adjust the paper width guides on the banner tray to the same width as the paper width guides on the multipurpose tray and lock.

  • Page 198: Canceling Printing From A Computer

    Printing from PC > Printing from PC Canceling Printing from a Computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: NOTE When canceling printing from this machine, refer to the following: Canceling Jobs (page 5-22) Double-click the printer icon ( ) displayed on the taskbar at...

  • Page 199: Printing From The Handheld Device

    Printing from PC > Printing from the Handheld Device Printing from the Handheld Device This machine supports the AirPrint and Mopria. According to the supported OS and application, you can print the job from any handheld device or computer without installing a printer driver. Printing by AirPrint AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products.

  • Page 200: Printing With Wi-Fi Direct

    Printing from PC > Printing from the Handheld Device Printing with Wi-Fi Direct Wi-Fi Direct is a wireless LAN standard that Wi-Fi Alliance has been established. This is one of the functions of the wireless LAN, without a wireless LAN access point or wireless LAN router, between devices can communicate directly on a peer to peer basis.

  • Page 201: Printing Data Saved In The Printer

    Printing from PC > Printing Data Saved in the Printer Printing Data Saved in the Printer You can save the print job into the Job Box of this device and print it as necessary. If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can be executed at the machine.

  • Page 202: Printing Documents From Private Print Box

    Printing from PC > Printing Data Saved in the Printer Printing Documents from Private Print Box In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job from the application software, specify a password in the printer driver. The job is released for printing by entering the password on the operation panel, ensuring confidentiality of the print job.

  • Page 203: Printing Document From Stored Job Box

    Printing from PC > Printing Data Saved in the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up a password as necessary. If you set up a password, enter the password when printing. Print data will be stored in the Stored Job Box after printing. This will allow printing of the same print data repeatedly.

  • Page 204: Printing Document From Quick Copy Box

    Printing from PC > Printing Data Saved in the Printer Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the touch panel.

  • Page 205: Printing Document From Proof And Hold Box

    Printing from PC > Printing Data Saved in the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.

  • Page 206: Monitoring The Printer Status (Status Monitor)

    Printing from PC > Monitoring the Printer Status (Status Monitor) Monitoring the Printer Status (Status Monitor) The Status Monitor monitors the printer status and provides an ongoing reporting function. NOTE When you activate Status Monitor, check the status below. • Printing System Driver is installed. •...

  • Page 207: Printing Progress Tab

    Printing from PC > Monitoring the Printer Status (Status Monitor) Printing Progress Tab The status of the print jobs is displayed. 1 Status icon 2 Job list Select a job on the job list and it can be canceled using the menu displayed with a right-click. Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining.

  • Page 208: Alert Tab

    Printing from PC > Monitoring the Printer Status (Status Monitor) Alert Tab If an error occurs, a notice is displayed using a 3D image and a message. Status Monitor Context Menu The following menu is displayed when the settings icon is clicked. •...

  • Page 209: Status Monitor Notification Settings

    Printing from PC > Monitoring the Printer Status (Status Monitor) Status Monitor Notification Settings The Status Monitor settings and event list details are displayed. Select whether notification is performed when an error in the event list occurs. Select Enable event notification. If this setting is set to Off, then the Status Monitor will not start up even when printing is executed.

  • Page 210: Operation On The Machine

    Operation on the Machine This chapter explains the following topics: Loading Originals ............5-2 Using MultiCrop Scan to Send/Store an Placing Originals on the Platen ......5-2 Original ............5-40 Loading Originals in the Document Processor ... 5-3 Sending to Different Types of Destinations (Multi Loading Paper in the Multipurpose Tray .......

  • Page 211: Loading Originals

    Operation on the Machine > Loading Originals Loading Originals Load the originals on the platen or document processor, depending on the original size, type, volume, and function. • Platen: Place the sheet, book, postcards, and envelopes. • Document Processor: Place the multiple originals. You can also place the two sided originals. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals.

  • Page 212: Loading Originals In The Document Processor

    Operation on the Machine > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. The document processor supports the following types of originals. Detail Document Processor (Automatic 2-Sided) Document Processor (Dual scan DP)
  • Page 213 Operation on the Machine > Loading Originals Adjust the original width guides. Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original loaded indicator lights when the original is placed correctly.
  • Page 214 Operation on the Machine > Loading Originals Open the original stopper to fit the size of the original set. Document Processor (Reverse Automatic)/Document Processor (Dual Scan) DP-7140 DP-7150 Document Processor (Dual Scan with Skewed, Multifeed and Staple Detection) (Original size: A4/Letter or less) (Original size: B4/Legal or more)

  • Page 215: Loading Paper In The Multipurpose Tray

    Operation on the Machine > Loading Paper in the Multipurpose Tray Loading Paper in the Multipurpose Tray The multipurpose tray will hold up to 150 sheets of plain paper (80 g/m For details of the supported paper sizes, refer to the following: Choosing the Appropriate Paper (page 11-14) For the paper type setting, refer to the following: Media Type Setting (page 8-16)
  • Page 216 Operation on the Machine > Loading Paper in the Multipurpose Tray Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 217 Operation on the Machine > Loading Paper in the Multipurpose Tray When you load envelopes or cardstock in the multipurpose tray Load the paper with the print side facing down. For the procedure for printing, refer to the following: Printing System Driver User Guide Example: When printing the address.
  • Page 218 Operation on the Machine > Loading Paper in the Multipurpose Tray Loading Index Paper in the Multipurpose Tray Prepare paper. Sort the pages so that the 1st page is at the back. Orient the paper in the same orientation. Place the paper print side down, oriented so that the tabs are on the trailing side of the paper when it feeds in.
  • Page 219 Operation on the Machine > Loading Paper in the Multipurpose Tray Load paper. Load paper in the tray. For the procedure for printing, refer to the following: Printing System Driver User Guide Index paper must meet the following conditions. Item Description Paper size A4/Letter...

  • Page 220: Favorites

    Operation on the Machine > Favorites Favorites After you add frequently used functions to Favorites, you can recall them quickly and easily. You can also name the favorites for easy identification when recalling. The favorites below have been preregistered. The registered contents can be re-registered for easier use in your environment.

  • Page 221: Registering Favorites

    Operation on the Machine > Favorites Registering Favorites The following procedure is an example of registering the copying function. Display the screen. [Home] key > [Copy] Select [Favorites] while the copy mode is accessed. Register the favorite. [Add/Edit] > Select a number (01 to 50) for the favorite number NOTE If you register on a favorite number already registered, delete the currently registered favorite before registering.

  • Page 222: Editing Favorites

    Operation on the Machine > Favorites Editing Favorites You can change favorite number and favorite name. Display the screen. [Home] key > [...] > [Favorites] Select [Add/Edit]. Edit the favorite. Select corresponding to the favorite number (01 to 50) to change. Select [Edit] to change the favorite number and favorite name.

  • Page 223: Application

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 • Select [Print Report] to print an application report.

  • Page 224: Activating Applications

    [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Activate the application.

  • Page 225: Deactivating Applications

    [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Deactivate the application.

  • Page 226: Registering Shortcuts (Copy, Send, And Document Box Settings)

    Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Registering Shortcuts (Copy, Send, and Document Box Settings) You can register shortcuts for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary.

  • Page 227: Editing Shortcuts

    Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Editing Shortcuts Display the screen. Select [Shortcut]. Display the shortcut menu. Select [ ] (edit icon). Edit the shortcut. Select the shortcut key you want to edit. Select [Edit].

  • Page 228: Copying

    Operation on the Machine > Copying Copying The procedures here represent the basic copy operation and how to cancel the copy. Basic Operation [Home] key > [Copy] Place the originals. Loading Originals (page 5-2) Select the functions. To configure the settings for functions, select the Global Navigation. About Functions Available on the Machine (page 6-2) Use the numeric keys to enter the copy quantity.
  • Page 229 Operation on the Machine > Copying Check the preview image. Select [Preview] tab > [Preview] to show a preview image. Original Preview (page 2-23) Press the [Start] key. Copying begins. NOTE This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing.

  • Page 230: Proof Copy

    Operation on the Machine > Copying Proof Copy It is possible to copy one sheet before copying a large number of sheets. This enables you to check the contents and finishing and copy the desired number of sheets without scanning the original if you are satisfied with the result. If you want to make changes, you can change the settings and copy only one sheet again.

  • Page 231: Interrupt Copy

    Operation on the Machine > Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE • If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.

  • Page 232: Frequently-Used Sending Method

    Operation on the Machine > Frequently-Used Sending Method Frequently-Used Sending Method This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.

  • Page 233: Sending Document Via E-Mail

    Operation on the Machine > Sending Document via E-mail Sending Document via E-mail When transmitting using wireless LAN, select the interface dedicated to the send function in advance. Primary Network (Client) (page 8-69) Configuring Settings before Sending Before sending an E-mail, configure the SMTP and E-mail settings using the Embedded Web Server RX. E-mail Settings (page 2-63) Sending Scanned Document via E-mail [Home] key >...
  • Page 234 Operation on the Machine > Sending Document via E-mail Select the functions. Select the Global Navigation to display other functions. Send (page 6-6) IMPORTANT • [Email Encrypted TX] and [Digital Signature to Email] appear when setting S/MIME on the Embedded Web Server RX. Embedded Web Server RX User Guide •...

  • Page 235: Sending Document To Desired Shared Folder On A Computer (Scan To Pc)

    Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Sending Document to Desired Shared Folder on a Computer (Scan to PC) You can store the scanned document into the desired shared folder on a computer. Configuring Settings before Sending Before sending a document, configure the following settings.
  • Page 236 Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Up to 500 addresses can be displayed. Select the host name (PC name) that you want to specify in the screen that appears, and select [OK]. The login user name and login password entry screen appears.
  • Page 237 Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Select [Connection Test] to check the connection. "Connected." appears when connection to the destination is correctly established. If "Cannot connect." appears, review the entry. To enter multiple destinations, select [Next Destination] and enter the next destination.

  • Page 238: Sending Document To Folder On An Ftp Server (Scan To Ftp)

    Operation on the Machine > Sending Document to Folder on an FTP Server (Scan to FTP) Sending Document to Folder on an FTP Server (Scan to FTP) Configuring Settings before Sending Before sending a document, configure the FTP Client (Transmission). Protocol Settings (page 8-59) Sending Document to Folder on an FTP Server When transmitting using wireless LAN, select the interface dedicated to the send function in advance.
  • Page 239 Operation on the Machine > Sending Document to Folder on an FTP Server (Scan to FTP) Check the status. Check the information. Change the delay as required. Select [Connection Test] to check the connection. "Connected." appears when connection to the destination is correctly established. If "Cannot connect."...

  • Page 240: Scanning Using Twain Or Wia

    Operation on the Machine > Scanning using TWAIN or WIA Scanning using TWAIN or WIA When transmitting using wireless LAN, select the interface dedicated to the send function in advance. Primary Network (Client) (page 8-69) Configuring Settings before Sending Before sending a document, confirm that TWAIN/WIA driver is installed on a computer and the settings are configured. Setting TWAIN Driver (page 2-53) Setting WIA Driver (page 2-55) Scanning Document Using Application...

  • Page 241: Scanning Document Stored In A Custom Box

    Operation on the Machine > Scanning Document stored in a Custom Box Scanning Document stored in a Custom Box Follow the steps as below for scanning a document stored in a custom box using the TWAIN driver. When transmitting using wireless LAN, select the interface dedicated to the send function in advance. Primary Network (Client) (page 8-69) Configuring Settings before Sending Before sending a document, confirm that TWAIN driver is installed on a computer and the settings are configured.
  • Page 242 Operation on the Machine > Scanning Document stored in a Custom Box Scan the originals. Select the document data to be scanned from [Document List]. Enter the document data name in the Search (Name) to find the data having the same document data name or the document data name with the same beginning.

  • Page 243: Useful Sending Method

    Operation on the Machine > Useful Sending Method Useful Sending Method You can specify the following useful scanning (sending) methods. • WSD Scan: Saves images of originals scanned on this machine as files on a WSD-compatible computer. WSD Scan (page 5-35) •...

  • Page 244: Wsd Scan

    Operation on the Machine > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE • To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and "WSD Scan"...

  • Page 245: Executing Wsd Scan

    Operation on the Machine > WSD Scan Executing WSD scan [Home] key > [Send] Place the originals. Loading Originals (page 5-2) Display the screen. In the destination screen for sending, select [+] > [WSD Scan] Scan the originals. Procedure using this machine [From Operation Panel] >...

  • Page 246: Dsm Scan

    Operation on the Machine > DSM Scan DSM Scan A scanned document can be automatically saved in any format or sent to any destination by reading a scan process from Active Directory. For details, refer to Windows Server Help. When transmitting using wireless LAN, select the interface dedicated to the send function in advance. Primary Network (Client) (page 8-69) Configuring Settings before Sending If you are performing DSM scan, check the items below.
  • Page 247 Operation on the Machine > DSM Scan Select the scan process to be used > [OK]. Select [Reload] to reload the computer list. To check the settings, select [ ] (information icon). Change the settings and add destinations as needed. Only E-mail addresses can be added as destinations.

  • Page 248: Scanning With File Management Utility

    Operation on the Machine > Scanning with File Management Utility Scanning with File Management Utility "FMU Connection" is installed on the machine as a standard application. FMU Connection can be used to scan an original according to the settings configured with "File Management Utility" downloaded from our website, and save the image data and scanning information on a specified server or in a specified folder.

  • Page 249: Using Multicrop Scan

    Operation on the Machine > Using MultiCrop Scan Using MultiCrop Scan MultiCrop Scan is installed as a standard application in this machine. Using MultiCrop Scan function, you can scan multiple receipts, invoices, business cards, etc., cut them out individually, file them, and send them to a specified destination or save them on a USB drive. NOTE To send to the specified destination, configure the network.
  • Page 250 Operation on the Machine > Using MultiCrop Scan Select [Scan & send]. Configure the functions. You can use or combine the following functions. For details of each function, access to the reference page in the table. Item Value Reference Page File Format PDF, TIFF, JPEG page 6-84...

  • Page 251: Sending To Different Types Of Destinations (Multi Sending)

    Operation on the Machine > Sending to Different Types of Destinations (Multi Sending) Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine E-mail addresses, folders (SMB or FTP), fax numbers and i-FAX. This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.

  • Page 252: Send To Me (Email)

    Operation on the Machine > Send to Me (Email) Send to Me (Email) When user login is enabled, the document is sent to the E-mail address of the logged in user. Configuring Settings before Sending To use this function, configure the followings. •...

  • Page 253: Using A Fax Server To Send (Fax Server Send)

    Operation on the Machine > Using a Fax Server to Send (Fax Server Send) Using a Fax Server to Send (Fax Server Send) You can send a scanned document via a fax server. NOTE • A fax server is required to use this function. For information about the fax server, contact the applicable administrator.
  • Page 254 Operation on the Machine > Using a Fax Server to Send (Fax Server Send) Selecting from an External Address Book Select [Ext Address Book]. Specify the destination > [OK] Choosing from the Address Book (page 5-47) Destinations can be changed later. Checking and Editing Destinations (page 5-50) NOTE For details on the External Address Book, refer to the following:...

  • Page 255: Canceling Sending Jobs

    Operation on the Machine > Canceling Sending Jobs Canceling Sending Jobs Select the [Stop] key with the send screen displayed. Cancel a job. When there is a job is being scanned Job Cancel appears. When there is a job sending or on standby Canceling job screen appears.

  • Page 256: Handling Destination

    Operation on the Machine > Handling Destination Handling Destination This section explains how to select and confirm the destination. Specifying Destination Select the destination using either of the following methods except entering address directly: • Choosing from the Address Book Choosing from the Address Book (page 5-47) •...
  • Page 257 Operation on the Machine > Handling Destination NOTE • To deselect, select the checkbox again and remove the checkmark. • If [Prohibit] is set to “Broadcast”, multiple destinations cannot be selected. This also applies to a group in which multiple destinations are registered. Broadcast (page 8-37) Destination Search Destinations registered in the Address Book can be searched.

  • Page 258: Choosing From The One Touch Key

    Operation on the Machine > Handling Destination Choosing from the One Touch Key In the destination screen for sending, select the One Touch Keys where the destination is registered. NOTE If the One Touch Keys for the desired destination is hidden on the touch panel, select [ ] or [ ] to display all One Touch Keys.

  • Page 259: Checking And Editing Destinations

    Operation on the Machine > Handling Destination Checking and Editing Destinations Display the screen. Specify the destination. Specifying Destination (page 5-47) Check and edit the destination. Select [ ] to display a destination list. • Select [ ] (information icon) to check the destination. •...

  • Page 260: Confirmation Screen Of Destinations

    Operation on the Machine > Handling Destination Confirmation Screen of Destinations When selecting [On] for Destination Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Destination Check before Send (page 8-37) Move the screen to the bottom and confirm all destinations. Selecting [ ] (information icon) shows the detailed information of the destination.

  • Page 261: How To Use The Fax Function

    Operation on the Machine > How to use the FAX Function How to use the FAX Function On products with a FAX function, it is possible to use the FAX function. The optional FAX Kit is required in order to make use of FAX functionality.

  • Page 262: Using Document Boxes

    Operation on the Machine > Using Document Boxes Using Document Boxes Document Box is a function for saving print data from a computer and sharing it with multiple users. The available Document Boxes are as follows: Custom Box, Job Box, USB drive Box, and Fax Box. What is Custom Box? Custom Box is a component box which you can create within the Document Box and store data for later retrieval.

  • Page 263: What Is Usb Drive Box

    Operation on the Machine > Using Document Boxes Form for Form Overlay Box Image Overlay feature copies the original document overlaid with a form or image. This Job Box is used to store the forms or images for overlaying. Form for Form Overlay (page 5-69) NOTE To use Form for Form Overlay Box, a hard disk must be installed in the machine.
  • Page 264 Operation on the Machine > Using Document Boxes Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List 1 Selecting more than one document at a time.
  • Page 265 Operation on the Machine > Using Document Boxes Editing Box Details Select [Add/Edit] in the box list screen. Select the box whose details you wish to edit and select [Edit]. NOTE If a custom box is protected by a password, enter the correct password. Edit the box details.
  • Page 266 Operation on the Machine > Using Document Boxes Selecting a Page When printing, sending, or copying a document within a Custom Box, you can specify any pages at will. Select [Others] > [Page Selection] in the document list screen of the Custom Box, or [Page Selection] in the Preview screen, to display the page selection screen.

  • Page 267: Creating A New Custom Box

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 • If user login administration is enabled, log in with administrator privileges to perform the following operations. They cannot be performed with user privileges.

  • Page 268: Editing Custom Box

    Operation on the Machine > Using Document Boxes Item Description Free Space Displays the free space on the box. Overwrite Specifies whether or not old stored documents are overwritten when new Setting documents are stored. To overwrite old documents, select [Permit]. To retain old documents, select [Prohibit].

  • Page 269: Deleting Custom Box

    Operation on the Machine > Using Document Boxes Privileges Settings that can be changed Administrator Box Name Box No. Owner Permission Usage Restriction Auto File Deletion Free Space Overwrite Setting Delete after Printed User Box Name Box Password Usage Restriction Auto File Deletion Overwrite Setting Delete after Printed...

  • Page 270: Printing Documents In Custom Box

    Operation on the Machine > Using Document Boxes Printing Documents in Custom Box Display the screen. [Home] key > [Custom Box] Select the box containing the document you want to print. NOTE If a custom box is protected by a password, enter the correct password. Print the document.

  • Page 271: Saving Scanned Documents To A Custom Box

    Operation on the Machine > Using Document Boxes Saving Scanned Documents to a Custom Box Display the screen. [Home] key > [Custom Box] Place the originals. Loading Originals (page 5-2) Store the document. Select the box > [Store File] Set the type of original, file format, etc., as desired. For the features that can be selected, refer to the following: Custom Box (Store File, Printing, Send) (page 6-10) NOTE...

  • Page 272: Sending Documents In Custom Box

    Operation on the Machine > Using Document Boxes Sending Documents in Custom Box When transmitting using wireless LAN, select the interface dedicated to the send function in advance. Primary Network (Client) (page 8-69) Display the screen. [Home] key > [Custom Box] > Select the box NOTE If a custom box is protected by a password, enter the correct password.

  • Page 273: Sending Documents In Custom Box To E-Mail Address Of Logged In User

    Operation on the Machine > Using Document Boxes Sending Documents in Custom Box to E-mail Address of Logged in User When user login is enabled, documents in the custom box are sent to the E-mail address of the logged in user. Setting before send Before using this function, the following are necessary.

  • Page 274: Copying Documents In Custom Box Into Other Boxes

    Operation on the Machine > Using Document Boxes Copying Documents in Custom Box into Other Boxes Display the screen. [Home] key > [Custom Box] > Select the box NOTE If a custom box is protected by a password, enter the correct password. Copy the documents.

  • Page 275: Joining Documents In Custom Box

    Operation on the Machine > Using Document Boxes Joining Documents in Custom Box You can join documents within a custom box into one file. NOTE You can only join a document to other documents in the same custom box. If necessary, move the documents to be joined beforehand.

  • Page 276: Deleting Documents In Custom Box

    Operation on the Machine > Using Document Boxes Deleting Documents in Custom Box Display the screen. [Home] key > [Custom Box] Select the box containing the document. NOTE If a custom box is protected by a password, enter the correct password. Delete the document.

  • Page 277: Job Box

    Operation on the Machine > Job Box Job Box This section explains the Repeat Copy Box and the Form for Form Overlay Box. For Private Print/Stored Job Box and Quick Copy/Proof and Hold Box, refer to the following: Printing Data Saved in the Printer (page 4-18) Outputting Repeat Copy Jobs Repeat Copy feature stores the copied original document data in the Job Box and allows you to print additional copies later.

  • Page 278: Form For Form Overlay

    Operation on the Machine > Job Box Form for Form Overlay Image Overlay feature copies the original document overlaid with a form or image. This Job Box is used to store the forms or images for overlaying. NOTE To use Form for Form Overlay Box, a hard disk must be installed in the machine. A hard disk is an option for some models.

  • Page 279: Operating Using Removable Usb Drive

    Operation on the Machine > Operating using Removable USB Drive Operating using Removable USB Drive Plugging USB drive directly into the machine enables you to quickly and easily print the files stored in the USB drive without having to use a computer. The following file types can be printed: •...
  • Page 280 Operation on the Machine > Operating using Removable USB Drive Plug the USB drive. Plug the USB drive into the USB Memory Slot. When the machine reads the USB drive, "USB Drive is recognized. Displaying files." may appear. Select [Continue]. Displays the USB Drive screen.

  • Page 281: Saving Documents To Usb Drive (Scan To Usb)

    Operation on the Machine > Operating using Removable USB Drive Saving Documents to USB Drive (Scan to USB) You can store scanned documents to a removal USB drive. NOTE The maximum number of the storable files is 1,000. Place the originals. Loading Originals (page 5-2) Plug the USB Drive.

  • Page 282: Check The Usb Drive Information

    Operation on the Machine > Operating using Removable USB Drive Press the [Start] key. The original is scanned and the data is stored in the USB drive. Check the USB Drive Information In the USB Drive screen, select [USB Info]. Once you confirm the information, select [Close].

  • Page 283: Using The Internet Browser

    Operation on the Machine > Using the Internet Browser Using the Internet Browser If the machine is connected to the network, you can browse the Internet on the touch panel. NOTE To use the internet browser, "Internet Browser" must be set to [On] in Function Settings. Internet Browser (page 8-50) Launching and Exiting the Browser Display the screen.

  • Page 284: Using The Browser Screen

    Operation on the Machine > Using the Internet Browser Using the Browser Screen The operations available in the Internet browser screen are shown below. 1 Back/Forward: Displays the previous page or the next page. 2 Reload: Updates the page. 3 Home page: Displays your specified home page. You can set your home page in the Browser Environment (page 8-50)

  • Page 285: Manual Staple

    Operation on the Machine > Manual Staple Manual Staple You can staple copied paper manually without any print operation. It is useful when you have forgotten to set the staple sort mode before starting copying, or when you want to staple originals. NOTE •...
  • Page 286 Operation on the Machine > Manual Staple Load the paper. Straighten the edges of the paper well and place the paper front side down in the shutter opening of the output unit. If the near side of the paper ( ) will be stapled, place the paper against the front guide (A).

  • Page 287: Using Various Functions

    Using Various Functions This chapter explains the following topics: Functions Available on the Machine ....6-2 Image Repeat ........6-69 About Functions Available on the Text Stamp ........6-70 Machine ..........6-2 Bates Stamp ........6-73 Copy ........... 6-2 Handwriting Enhancement ....6-76 Send ...........

  • Page 288: Functions Available On The Machine

    Using Various Functions > Functions Available on the Machine Functions Available on the Machine About Functions Available on the Machine This machine provides the various functions available. Copy Each function is displayed in the Body when Global Navigation is selected. Global Navigation Body For details on each function, see the table below.
  • Page 289 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Zoom Adjust the zoom to reduce or enlarge the image. page 6-46 Combine Combines 2 or 4 original sheets into 1 printed page 6-49 page. Margin/Centering Margin: Add margins (white space).
  • Page 290 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Density Adjust density. page 6-35 Original Image Select original image type for best results. page 6-36 Color Selection Select the color setting. page 6-38 EcoPrint EcoPrint saves toner when printing.
  • Page 291 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Continuous Scan Scans a large number of originals in separate page 6-76 batches and then produce as one job. Auto Image Automatically rotates the image 90 degrees page 6-77 Rotation when the sizes of the original and the loaded...

  • Page 292: Send

    Using Various Functions > Functions Available on the Machine Send Each function is displayed in the Body when Global Navigation is selected. Global Navigation Body For details on each function, see the table below. Reference Global Navigation Function Description page Original Size Specify the original size to be scanned.
  • Page 293 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Density Adjust density. page 6-35 Original Image Select original image type for best results. page 6-36 Scan Resolution Select fineness of scanning resolution. page 6-91 Fax TX Resolution Select fineness of images when sending FAX.
  • Page 294 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Border Erase/Full Erases the black border that forms around the page 6-53 Scan image. Erase Shadowed When scanning with the document processor page 6-55 Areas open, erase the extra shaded area.
  • Page 295 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Detect Multi-fed When reading a document from the document page 6-81 Originals processor, if the multiple feeding of documents is Advanced Setup detected, then the reading stops automatically. Configure the settings for Detect Stapled...

  • Page 296: Custom Box (Store File, Printing, Send)

    Using Various Functions > Functions Available on the Machine Custom Box (Store File, Printing, Send) Each function is displayed in the Body when Global Navigation is selected. Global Navigation Body For details on each function, see the table below. Store File Reference Global Navigation Function...
  • Page 297 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Border Erase/Full Erases the black border that forms around the page 6-53 Scan image. Erase Shadowed When scanning with the document processor page 6-55 Areas open, erase the extra shaded area.
  • Page 298 Using Various Functions > Functions Available on the Machine Print Reference Global Navigation Function Description page Paper Selection Select the cassette or multipurpose tray that page 6-21 contains the required paper size. Collate/Offset Offsets the output by page or set. page 6-29 Paper Output Specify the output tray.
  • Page 299 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Hue Adjustment Adjust the color (hue) of images. page 6-40 Color Balance Adjust the strength of cyan, magenta, yellow, and page 6-39 Functions black. Configure the One-touch Image Adjust images as desired to more [Vivid] or more page 6-41...
  • Page 300 Using Various Functions > Functions Available on the Machine Send Reference Global Navigation Function Description page File Format Specify the image file format. Image quality level page 6-84 can also be adjusted. Sending Size Select size of image to be sent. page 6-83 Centering Centers the original image on the paper when...
  • Page 301 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Density Adjust density. page 6-35 Original Image Select original image type for best results. page 6-36 Resolution Select fineness of scanning resolution. page 6-91 Color/Image Color Selection Select the color setting.

  • Page 302: Usb Drive (Store File, Printing Documents)

    Using Various Functions > Functions Available on the Machine USB Drive (Store File, Printing Documents) Each function is displayed in the Body when Global Navigation is selected. Global Navigation Body For details on each function, see the table below. Store File Reference Global Navigation Function...
  • Page 303 Using Various Functions > Functions Available on the Machine Reference Global Navigation Function Description page Border Erase/Full Erases the black border that forms around the page 6-53 Scan image. Erase Shadowed When scanning with the document processor page 6-55 Areas open, erase the extra shaded area.
  • Page 304 Using Various Functions > Functions Available on the Machine Print Reference Global Navigation Function key Description page Paper Selection Select the cassette or multipurpose tray that page 6-21 contains the required paper size. Collate/Offset Offsets the output by page or set. page 6-29 Paper Output Specify the output tray.

  • Page 305: Functions

    Using Various Functions > Functions Functions On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Icon Description Access to the function is indicated by icons. Org./Paper Example:Select [Org./Paper/Finishing] in the Copy screen to use the function. Copy /Finishing Access to the function is indicated by icons.

  • Page 306: Original Size

    Using Various Functions > Functions Original Size Org./Paper Org./Sending Functions Functions Custom Copy Send /Finishing Data Format Drive Specify the original size to be scanned. Select [Auto (Document Processor)], [Metric], [Inch], [Others] or [Size Entry] to select the original size. Item Value Description...

  • Page 307: Paper Selection

    Using Various Functions > Functions Paper Selection Org./Paper Functions Functions Custom Copy /Finishing Drive Select the cassette or multipurpose tray that contains the required paper size. Select from [1] (Cassette 1) to [5] (Cassette 5) to use the paper contained in that cassette. If [Auto] is selected, the paper matching the size of the original is selected automatically.
  • Page 308 Using Various Functions > Functions *1 Paper size automatically detected in the cassette. *2 Paper size automatically detected in the Multipurpose Tray. *3 For instructions on how to specify the custom paper size, refer to the following: Custom Paper Settings (page 8-15) *4 The input units can be changed in System Menu.

  • Page 309: Mixed Size Originals

    Using Various Functions > Functions Mixed Size Originals Org./Paper Org./Sending Functions Functions Custom Copy Send /Finishing Data Format Drive Scan the documents of different sizes that are set in the document processor all at once. This function cannot be used if platen is used. Different Width is not displayed in inch models. Copying Metric Models Item...
  • Page 310 Using Various Functions > Functions Supported Combinations of Originals Same Width When the original widths are the same, the combinations of originals that can be placed are as follows. • B4 and B5 • Ledger and Letter (A3 and A4) •...
  • Page 311 Using Various Functions > Functions Selecting How to Copy Originals Set the paper size (copy size) when printing scanned document. Select whether you wish to create individual copies on different size paper matching the original sizes or to produce all copies on the same size paper. NOTE This function is available regardless of whether originals have the same width or not.

  • Page 312: Original Orientation

    Using Various Functions > Functions Original Orientation Org./Paper Org./Sending Functions Functions Custom Copy Send /Finishing Data Format Drive Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. •...

  • Page 313: Fold

    Using Various Functions > Functions Fold Org./Paper Functions Functions Custom Copy /Finishing Drive Folds the finished documents. Select the fold method. The following folding options and orientations are available. Original orientation Orientation: Landscape Orientation: Portrait Item Bi-Fold Saddle Stitch Inside Outside Multi-sheet Fold Set whether or not multiple pages of the printed document are stacked and...
  • Page 314 Using Various Functions > Functions NOTE • Folding requires the optional 4,000-sheet Finisher and the folding unit. • For details on paper sizes and numbers of sheets that can be folded, refer to the following. Folding Unit (For 4,000-sheet Finisher) (page 11-32) 6-28...

  • Page 315: Collate/Offset

    Using Various Functions > Functions Collate/Offset Org./Paper Functions Functions Custom Copy /Finishing Drive Offsets the output by page or set. Item Image Description Collate On Scans multiple originals and delivers complete sets of copies as required according to page number. Offset Each Printed copies are collated and output as individual pages Page...

  • Page 316: Staple/Punch

    Using Various Functions > Functions Staple/Punch Org./Paper Functions Functions Custom Copy /Finishing Drive Staple Staples the finished documents. The staple position can be selected. NOTE This function requires the optional Document Finisher: Inner Finisher (page 11-29) 1,000-sheet Finisher (page 11-30) 4,000-sheet Finisher (page 11-31) Item Value...
  • Page 317 Using Various Functions > Functions Original Orientation and Staple Position 1,000-sheet Finisher, 4,000-sheet Finisher Original orientation Paper orientation Top Edge on Left Paper orientation Cassette paper load direction Cassette paper load direction Inner Finisher Original orientation Paper orientation Top Edge on Left Paper orientation Cassette paper load direction...
  • Page 318 Using Various Functions > Functions Mixed Size Stapling Even with mixed paper sizes, if the sizes have the same width as shown in the combinations below, the output can be stapled. • A3 and A4 • B4 and B5 • Ledger and Letter Letter Ledger...
  • Page 319 Using Various Functions > Functions Original Orientation and Punch Hole Position Image Original orientation Original Print results Glass platen Document processor NOTE The inch model provides two-hole and three-hole punching. The metric model provides two-hole and four-hole punching. 6-33...

  • Page 320: Paper Output

    Using Various Functions > Functions Paper Output Org./Paper Functions Functions Custom Copy /Finishing Drive Specify the output tray. with optional Job Separator Item Description Inner tray Outputs to the Inner Tray of the machine. Job Separator Tray Delivery to the Inner Job Separator. with optional 1,000-sheet Finisher Item Description...

  • Page 321: Id Card Copy

    Using Various Functions > Functions NOTE • This can be set when the optional Job Separator or Document Finisher (1,000-sheet Finisher or 4,000-sheet Finisher) is installed. This cannot be set when the optional Inner Finisher is installed. • The default setting for Paper Output can be changed. Paper Output (page 8-19) ID Card Copy Org./Paper...

  • Page 322: Original Image

    Using Various Functions > Functions Original Image • Functions • Functions Color/Image Color/Image Custom • Color/Image Copy Send Quality Quality Drive • Color Quality Select original image type for best results. Copying Item Value Description Text+Photo Original Type Printer Output Best for mixed text and photo documents printed on this machine originally.

  • Page 323: Ecoprint

    Using Various Functions > Functions Item Value Description Text Light Text/Fine Best for documents that are mostly text and were originally printed Line on this machine. Sharply renders pencil text and fine lines. Highlighter Off, On Select [On (Normal)] to reproduce the color of the text and Enhancement (Normal), On markings made with highlighter pen.

  • Page 324: Color Selection

    Using Various Functions > Functions Color Selection • Functions • Functions Color/Image Color/Image Custom • Color/Image Copy Send Quality Quality Drive • Color Quality Select the color setting. Copying Item Description Auto Color Automatically recognizes whether documents are color or black and white. Full Color Prints documents in full color.

  • Page 325: Color Balance

    Using Various Functions > Functions Color Balance Color/Image Functions Custom Copy Quality Adjust the strength of cyan, magenta, yellow, and black. Example: Less Magenta Original More Magenta Item Value Description Cyan [-5] to [+5] Move the cursor to adjust each color (Cyan, Magenta, Yellow, Black).

  • Page 326: Hue Adjustment

    Using Various Functions > Functions Hue Adjustment Color/Image Functions Custom Copy Quality Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. Original When adjusting yellow to When adjusting yellowish-red more green, blue to more...

  • Page 327: One-Touch Image Adjust

    Using Various Functions > Functions One-touch Image Adjust Color/Image Functions Custom Copy Quality Adjust images as desired to more [Vivid] or more [Muted] images. NOTE This feature can be used with full color and auto color. The following settings can be set. After selecting [Portrait Photo], [Landscape Photo (Blue)] or [Landscape Photo (Green)], select from the 3 colors.
  • Page 328 Using Various Functions > Functions Item Before After Description [Landscape Photo (B)] [Blue 1] Makes blue more vivid. [Blue 2] Makes blue a true blue without any green. [Blue 3] Gives blue a greenish (emerald green) tint. [Landscape Photo (G)] [Green 1] Makes green more vivid.

  • Page 329: Sharpness

    Using Various Functions > Functions Sharpness • Functions Color/Image Color/Image Functions Custom • Color/Image Copy Send Quality Quality Drive Quality Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen".

  • Page 330: Saturation

    Using Various Functions > Functions Saturation Color/Image Functions Custom Copy Quality Adjust the color saturation of the image. Grayish Original Vivid Results in paler color. Results in more vivid color. NOTE This feature is used with full color and auto color. Saturation is disabled if Auto Color detects black and white originals. Item Description [-1] to [-3] (Grayish)

  • Page 331: Contrast

    Using Various Functions > Functions Contrast • Functions Color/Image Color/Image Functions Custom • Color/Image Copy Send Quality Quality Drive Quality You can adjust the contrast between light and dark areas of the image. Lower Original Higher Item Description [+1] to [+4] (Higher) Increases the sharpness of colors.

  • Page 332: Erase Colors

    Using Various Functions > Functions Erase Colors • Functions Color/Image Color/Image Functions Custom • Color/Image Copy Send Quality Quality Drive Quality Erases colors in the source document. Item Value Description Yellow, Red, Cyan, Select the colors to erase. You can select up to 6 colors. Magenta, Green, Blue, Black Color Range...
  • Page 333 Using Various Functions > Functions Standard Zoom Reduces or enlarges at preset magnifications. Model Zoom Level (Original Copy) Model Zoom Level (Original Copy) Metric 400% Max. Inch Models 400% Max. Models 200% A5 >> A3 200% Statement >>Ledger 141% A4 >> A3 A5 >> A4 154% Statement>>Legal 127% Folio>>A3 129% Letter>>Ledger...
  • Page 334 Using Various Functions > Functions XY Zoom Select vertical and horizontal magnifications individually. Magnifications can be set in 1% increments between 25% and 400%. Item Value Description XY Zoom X: 25 to 400% Select vertical and horizontal (in 1% increments) magnifications individually.

  • Page 335: Combine

    Using Various Functions > Functions Combine Layout/Edit Functions Custom Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
  • Page 336 Using Various Functions > Functions Layout image Item Image 2 in 1 L to R/T to B R to L/B to T 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE • The paper sizes supported in Combine mode are A4, A5, B5, Folio, 216 × 340 mm, Letter, Legal, Statement, Oficio II, and 16K.

  • Page 337: Margin/Centering, Margin, Centering

    Using Various Functions > Functions Margin/Centering, Margin, Centering Advanced Layout/Edit Functions Functions Custom Copy Send Setup Drive Copying/Printing Add margins (white space). In addition, you can set the margin width and the back page margin. Centering: Centers the original image on the paper when copying onto paper different from the original size. NOTE The default setting for margin width can be changed.
  • Page 338 Using Various Functions > Functions Sending/Storing When you have sent/stored the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the Centering function, the image is placed with a margin equally created for all edges.

  • Page 339: Border Erase, Border Erase/Full Scan

    Using Various Functions > Functions Border Erase, Border Erase/Full Scan Advanced Layout/Edit Functions Functions Custom Copy Send Setup Drive Erases the black border that forms around the image. Standard Erase the black frame created in the original. Erasing width is fixed. Original Finishing Full Scan...
  • Page 340 Using Various Functions > Functions NOTE • [Full Scan] is not displayed when copying. • The default setting for border erase width can be changed. Border Erase Default (page 8-32) • The default width for back page can be changed. Border Erase to Back Page (page 8-32) Item Value...

  • Page 341: Erase Shadowed Areas

    Using Various Functions > Functions Erase Shadowed Areas Advanced Layout/Edit Functions Functions Custom Copy Send Setup Drive When scanning with the document processor open, erase the extra shaded area. (Value: [Off] / [On]) NOTE In case the Document processor or the original cover is not opened sufficiently, it might not be able to erase the shaded area.

  • Page 342: Booklet

    Using Various Functions > Functions Booklet Layout/Edit Functions Custom Copy The Booklet option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can print the cover page onto colored paper or thick paper.
  • Page 343 Using Various Functions > Functions Copying Item Value Description 1-sided >> Binding in Finishing Left, Right, Top Select the binding orientation of copies. Booklet Original Orientation Top Edge on Top, Select the orientation of the original Top Edge on Left, document top edge to scan correct Auto direction.
  • Page 344 Using Various Functions > Functions Item Value Description Book >> Binding in Original Left, Right Select the binding direction of originals. Booklet Binding in Finishing Left, Right Select the binding orientation of copies. Cover Off, On Select whether to add the cover. Select [Cover] to select [Cover], and select [OK].

  • Page 345: Duplex

    Using Various Functions > Functions Duplex Layout/Edit Functions Functions Custom Copy Drive Produces two-sided copies. You can also create single-sided copies from two-sided originals. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
  • Page 346 Using Various Functions > Functions Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. Binding Left: Originals with facing pages are copied from left to right. Binding Right: Originals with facing pages are copied from right to left. Original Copy NOTE...
  • Page 347 Using Various Functions > Functions Item Value Description 2-sided>>1-sided Original Left/Right, Top Select the binding orientation of originals. Original Top Edge on Top, Select the orientation of the original document top Orientation Top Edge on Left, edge to scan correct direction. Select [Original Auto Orientation] to choose orientation of the originals, either [Top Edge on Top] or [Top Edge...

  • Page 348: Cover

    Using Various Functions > Functions Cover Layout/Edit Functions Custom Copy Adds a cover to the finished documents. You can print the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multipurpose tray. To feed the cover paper from the cassette, refer to the following: Paper Source for Cover (page 8-18) The printing method can be set for the covers.

  • Page 349: Form Overlay

    Using Various Functions > Functions Form Overlay Layout/Edit Functions Custom Copy Prints the original document overlaid with a form or image. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the Document Box.
  • Page 350 Using Various Functions > Functions Item Value Description Scan New Density 10% to 100% Specify the density of the form to be overlaid. Form Use [+], [-] or the numeric keys to set the value. Finishing Image Transparent The form is overlaid on the document. Form on Original The form is placed on top of the document.
  • Page 351 Using Various Functions > Functions Item Value Description -1-, P.1, 1/ Position Top Left, Top Middle, Select the print position of page number. Top Right, Bottom Left, Specify the detailed page number position using Bottom Middle, numeric values, and to set the page number position Bottom Right ([Same as Front Page], [Mirror Front Page]) when a page number is placed on the back side of the paper in...

  • Page 352: Memo Page

    Using Various Functions > Functions Memo Page Layout/Edit Copy Delivers copies with a space for adding notes. You can also print two originals onto the same sheet with a space or add lines to indicate page boundaries. Select [Layout A] or [Layout B] and select the page layout from "Layout". NOTE The paper sizes supported in Memo mode: A4, A5, B5, Legal, Oficio II, 216 ×...

  • Page 353: Poster

    Using Various Functions > Functions Item Value Description Layout B Layout Top Left to Right, Select how to lay out the pages of scanned Top Right to Left, original. Top Left to Bottom, Top Right to Bottom Border Line None, Solid Line, Dotted Line, Select the boundary line type.

  • Page 354: Insert Sheets/Chapters

    Using Various Functions > Functions Insert Sheets/Chapters Layout/Edit Copy Insert a separator sheet, or make the first page of the chapter the front page when performing duplex printing. The configured pages are displayed on the list. Item Value Description Separator Separator 1 to 998 Enter document page numbers where...

  • Page 355: Image Repeat

    Using Various Functions > Functions Image Repeat Layout/Edit Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Zoom Priority Repeat an image of specified zoom ratio. Original Copy Double Copy Copy two image.

  • Page 356: Text Stamp

    Using Various Functions > Functions Text Stamp Advanced Layout/Edit Functions Functions Custom Copy Send Setup Drive You can add a text stamp on the documents. Copying/Printing NOTE This cannot be set when Text Stamp is set in the system settings. Printing Jobs (page 8-76) Item Value...
  • Page 357 Using Various Functions > Functions Item Value Description Font Font Courier, Letter Gothic Set the font of text stamp. Size Registered font sizes are Set the font size of text stamp. displayed. For details on registering font sizes, refer to the following: Font Size (Text Stamp) (page 8-32) Character...
  • Page 358 Using Various Functions > Functions Sending/Storing NOTE • This cannot be set when Long Original is set. Long Original (page 6-84) • This cannot be set when Text Stamp is set in the system settings. Sending Jobs (page 8-78) Storing Jobs (page 8-80) Item Value Description...

  • Page 359: Bates Stamp

    Using Various Functions > Functions Bates Stamp Advanced Layout/Edit Functions Functions Custom Copy Send Setup Drive You can add a bates stamp on the documents. Copying/Printing NOTE This cannot be set when Text Stamp is set in the system settings. Printing Jobs (page 8-76) Item Value...
  • Page 360 Using Various Functions > Functions Item Value Description Font Font Courier, Letter Gothic Set the font of bates stamp. Size Registered font sizes are Set the font size of bates stamp. displayed. For details on registering font sizes, refer to the following: Font Size (Bates Stamp) (page 8-32) Color...
  • Page 361 Using Various Functions > Functions Sending/Storing NOTE • This cannot be set when Long Original is set. Long Original (page 6-84) • This cannot be set when Bates Stamp is set in the system settings. Sending Jobs (page 8-78) Storing Jobs (page 8-80) Item Value Description...

  • Page 362: Handwriting Enhancement

    Using Various Functions > Functions Handwriting Enhancement Advanced Functions Send Setup Drive Emphasize the handwriting texts and lines by changing their color to specified one. Item Value Description Yellow, Red, Cyan, Magenta, Green, Set the color to change. Blue, Black, Make with White Continuous Scan Advanced Advanced...

  • Page 363: Auto Image Rotation

    Using Various Functions > Functions Auto Image Rotation Advanced Copy Setup Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different. (Value: [Off] / [On]) NOTE • You can select whether to rotate the image automatically in the default settings. Auto Image Rotation (Copy) (page 8-34) •...

  • Page 364: Job Finish Notice

    Using Various Functions > Functions Job Finish Notice Advanced Advanced Functions Functions Custom Copy Send Setup Setup Drive Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

  • Page 365: Priority Override

    Using Various Functions > Functions Priority Override Advanced Functions Functions Custom Copy Setup Drive Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished. (Value: [Off] / [On]) NOTE •...

  • Page 366: Ohp Backing Sheet

    Using Various Functions > Functions OHP Backing Sheet Advanced Copy Setup When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing Sheet, a paper sheet is automatically inserted between each transparency, making them easier to handle.

  • Page 367: Dp Read Action

    Using Various Functions > Functions DP Read Action Advanced Copy Setup When the document processor is used, select the scanning operation for the document processor. Item Description Speed Priority Gives priority to scanning speed. Quality Priority Gives priority to image quality at a slightly slower scan speed. Detect Multi-fed Originals Advanced Advanced...

  • Page 368: Skip Blank Page

    Using Various Functions > Functions Skip Blank Page Advanced Advanced Functions Functions Custom Copy Send Setup Setup Drive When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank. Blank pages can be set as pages that include ruled lines and a small number of characters.

  • Page 369: Sending Size

    Using Various Functions > Functions Sample image Value Image 2-sided Binding Left/Right Binding Top Book Binding Left Binding Right Sending Size Org./Sending Functions Custom Send Data Format Select size of image to be sent. Select [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size. Item Value Description...

  • Page 370: Long Original

    Using Various Functions > Functions Long Original Org./Sending Functions Send Data Format Drive Reads long-sized original documents using a document processor. (Value: [Off] / [On]) NOTE • Long originals are sent in black and white. • Only a single side of a long original can be scanned. Originals of up to 1,900 mm / 74.8" long can be scanned. •...
  • Page 371 Using Various Functions > Functions *5 Word, Excel and PowerPoint will be saved in a Microsoft Office 2007 or later file format. Scan to Office Function (page 6-88) OCR Text Recognition (Option) When [PDF], [High Comp. PDF], [Word], [Excel], or [PowerPoint] is selected for the file format, you can create Searchable file by running OCR on the scanned document.
  • Page 372 Using Various Functions > Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [PDF] or [High Comp. PDF] in [File Format], and select [Encryption]. Items that can be set vary depending on the setting selected in [Compatibility].
  • Page 373 Using Various Functions > Functions When [Acrobat 5.0 and later] is selected Item Value Description Password to Open Off, On Enter the password to open the PDF file. Document Select [On], enter a password (up to 256 characters). Enter the password again for confirmation. Password to Edit/Print Off, On Enter the password to edit the PDF file.
  • Page 374 Using Various Functions > Functions Scan to Office Function This machine provides the function which converts scanned documents including text, figures and pictures into searchable and editable Microsoft Office (Word, Excel and PowerPoint) 2007 or later data format, via OCR processing. NOTE •...
  • Page 375 Electronic signature can certify a sender of document and prevent falsification. To use this function, it is required to register a signing certificate from Command Center RX or KYOCERA Net Viewer and enable digital signature to files from the system menu. In this manual, a procedure to register a signing certificate from Command Center RX is described as an example.
  • Page 376 Using Various Functions > Functions Configure the digital signature addition settings. Configurable items are as follows. Item Description Digital Signature Select whether to add a digital signature. Value: Off: Does not add a digital signature. Specify Each Job: Whether to add a digital signature is selected each time of sending.

  • Page 377: File Separation

    Using Various Functions > Functions File Separation Org./Sending Functions Functions Custom Send Data Format Drive Creates several files by dividing scanned original data page by specified number of pages, and sends the files. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name. Item Value Description...

  • Page 378: Email Subject/Body

    Using Various Functions > Functions Email Subject/Body Advanced Functions Custom Send Setup Adds subject and body when sending a document. Select [Subject] / [Body] to enter the Email subject/body. NOTE • The subject can include up to 256 characters, and the body can include up to 500 characters. •...

  • Page 379: Ftp Encrypted Tx

    Using Various Functions > Functions FTP Encrypted TX Advanced Functions Custom Send Setup Encrypts images when sending via FTP. Encryption secures the document transmission. (Value: [Off] / [On]) NOTE Click [Security Settings], and then [Network Security] in the Embedded Web Server RX. Be sure that "SSL" of Secure Protocol Settings is "On"...

  • Page 380: File Size Confirmation

    Using Various Functions > Functions Register the device certificate which is used for S/MIME. From the [Security Settings] menu, click [Certificates]. Click [Settings] of [Device Certificate] (1 to 5) to create or import the device certificate. Embedded Web Server RX User Guide Click [Restart/Reset] and then [Restart Device] to restart the machine.

  • Page 381: Delete After Transmitted

    Using Various Functions > Functions Delete after Transmitted Functions Custom Automatically deletes a document from the box once transmission is complete. (Value: [Off] / [On]) Storing Size Functions Functions Custom Drive Select size of image to be stored. Select [Same as Original Size], [Metric], [Inch], or [Others] to select the storing size. Item Value Description...

  • Page 382: Encrypted Pdf Password

    Using Various Functions > Functions Encrypted PDF Password Functions Drive Enter the preassigned password to print the PDF data. Enter the Password, and select [OK]. NOTE For details on entering the password, refer to the following: Character Entry Method (page 11-10) JPEG/TIFF Print Functions Drive...

  • Page 383: Status/Job Cancel

    Status/Job Cancel This chapter explains the following topics: Checking Job Status ............................7-2 Details of the Status Screens ........................7-3 Checking Detailed Information of Jobs ....................7-8 Checking Job History ............................7-9 Checking the Detailed Information of Histories ..................7-10 Sending the Log History ........................

  • Page 384: Checking Job Status

    Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.

  • Page 385: Details Of The Status Screens

    Status/Job Cancel > Checking Job Status Details of the Status Screens NOTE • You can show the job statuses of all users, or only the statuses of your own jobs. Job Status/Job Logs Settings (page 8-50) • This setting can also be changed from Embedded Web Server RX. Embedded Web Server RX User Guide Print Jobs Screen Item...
  • Page 386 Status/Job Cancel > Checking Job Status Item Description (information icon) Select the icon of the job whose detailed information you want to display. Checking Detailed Information of Jobs (page 7-8) You can select (information icon) in “Copies” in the detailed information screen to change the number of copies that are printed.
  • Page 387 Status/Job Cancel > Checking Job Status Send Jobs screen Item Description Accepted Time Accepted Time of job Type Icons that indicate the job type Sending Job Email Sending Job Folder Sending Job Fax Sending Job iFax Sending Job - Fax Server Sending Job Application Multi Sending Destination...
  • Page 388 Status/Job Cancel > Checking Job Status Store Jobs screen Item Description Accepted Time Accepted Time of job Type Icons that indicate the job type Storing Job Scan Storing Job Fax Storing Job iFax Storing Job Printer Join Box Document Copy Box Document Job Name Job name or file name is displayed.
  • Page 389 Status/Job Cancel > Checking Job Status Scheduled Job Screen Item Description Accepted Time Accepted Time of job Type Icons that indicate the job type Scheduling Job Fax Destination Destination (Either destination name, FAX number, or No. of broadcast items) User Name User Name for the executed job Start Time Time to start the scheduled job...

  • Page 390: Checking Detailed Information Of Jobs

    Status/Job Cancel > Checking Job Status Checking Detailed Information of Jobs Display the screen. Details of the Status Screens (page 7-3) Check the information. Select [ ] (information icon) for the job for which you wish to display detailed information. Detailed information of the selected job is displayed.

  • Page 391: Checking Job History

    Status/Job Cancel > Checking Job History Checking Job History NOTE • Job history is also available by Embedded Web Server RX or NETWORK PRINT MONITOR from the computer. Embedded Web Server RX User Guide NETWORK PRINT MONITOR User Guide • You can show the job log of all users, or only your own job log. Job Status/Job Logs Settings (page 8-50) •...

  • Page 392: Checking The Detailed Information Of Histories

    Status/Job Cancel > Checking Job History Displaying Job History Screen Display the screen. Select the [Status/Job Cancel] key. Select the job to check details. Select the [Log] tab, and select the job to check details from the list. Checking the Detailed Information of Histories Display the screen.

  • Page 393: Job Operation

    Status/Job Cancel > Job Operation Job Operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Select the [Status/Job Cancel] key. Select [Pause All Print Jobs] on the printing jobs status screen. Printing is paused. When resuming the printing of jobs that have been paused, select [Resume All Print Jobs].

  • Page 394: Reordering Print Jobs

    Status/Job Cancel > Job Operation Reordering Print Jobs This function allows you to select a queued print job and raise its output priority. Display the screen. Select the [Status/Job Cancel] key. Select the job to be assigned a higher priority and select [Move Up].

  • Page 395: Device Information

    Status/Job Cancel > Device Information Device Information Configure the devices/lines installed or connected to this machine or check their status. Display the screen. Select the [Home] key. Select [Device Information]. The screen to check the status or configure the devices is displayed. Check the Information.
  • Page 396 Status/Job Cancel > Device Information Security You can check the security information on the machine. Report You can print various reports and lists. Remote Operation Status You can check the situation of remote operation. 7-14...

  • Page 397: Checking The Remaining Amount Of Toner And Paper (Supplies/Paper)

    Status/Job Cancel > Checking the Remaining Amount of Toner and Paper (Supplies/Paper) Checking the Remaining Amount of Toner and Paper (Supplies/Paper) Check the remaining amount of toner, and paper on the touch panel. Display the screen. Select the [Home] key. Select [Device Information].

  • Page 398: System Menu

    Setup and Registration (System Menu) This chapter explains the following topics: System Menu ..............................8-2 Operation Method ............................ 8-2 System Menu Settings ..........................8-3 Device Settings ............................8-6 Notification/Report ..........................8-24 Function Settings ........................... 8-32 Network Settings ............................ 8-52 Security Settings ............................ 8-69 Job Accounting/Authentication .......................

  • Page 399: Operation Method

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 • If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings.

  • Page 400: System Menu Settings

    Setup and Registration (System Menu) > System Menu System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and select the setting item. For details on each function, see the table below. Reference Item Description...
  • Page 401 Setup and Registration (System Menu) > System Menu Reference Item Description Page Function Settings Configures settings for copying, sending and Document Box page 8-32 functions. Function Defaults Defaults are the values automatically set after the warm-up is page 8-32 completed or the [Reset] key is selected. Set the defaults for available settings such as copying and sending.
  • Page 402 Setup and Registration (System Menu) > System Menu Reference Item Description Page Network Settings Configure the wired network and Wi-Fi settings. page 8-52 Optional Network Configure settings for the optional Network Interface Kit or page 8-65 Wireless Network Interface Kit. Connectivity Configure the Connectivity settings of this machine to other page 8-68...

  • Page 403: Device Settings

    Setup and Registration (System Menu) > System Menu Device Settings Configures overall machine operation. Language/System of Units [Home] key > [...] > [System Menu] > [Device Settings] > [Language/System of Units] Item Description Language Set the language to use for the touch panel display. Measurement Select inch or metric for the unit for paper dimensions.
  • Page 404 Setup and Registration (System Menu) > System Menu Item Description Date Format Select the display format of year, month, and date. The year is displayed in Western notation. Value: MM/DD/YYYY, DD/MM/YYYY, YYYY/MM/DD Time Zone Set the time difference from GMT. Choose the nearest listed location from the list. If you select a region that utilizes summer time, configure settings for summer time.
  • Page 405 Setup and Registration (System Menu) > System Menu Item Description Sleep Level (models except Select the sleep level. for Europe) Set the Energy Saver mode to reduce power consumption even more than normal Sleep mode. Value: Quick Recovery, Energy Saver Sleep Rules Select whether to use the Energy Saver mode for the following functions individually: •...
  • Page 406 Setup and Registration (System Menu) > System Menu Item Description Power Off Rule (models for Select whether or not the machine enters Power Off mode for the following function. Europe) Select [On] to set the Power Off mode. • Network •...
  • Page 407 Setup and Registration (System Menu) > System Menu Display Settings [Home] key > [...] > [System Menu] > [Device Settings] > [Display Settings] Item Description Display Brightness Set the brightness of the touch panel. Value: 1 (Darker), 2, 3, 4, 5 (Lighter) Default Screen Select the screen appearing right after start-up (default screen).
  • Page 408 Setup and Registration (System Menu) > System Menu Sound [Home] key > [...] > [System Menu] > [Device Settings] > [Sound] Item Description Buzzer Set options for buzzer sound during the machine operations. Volume Set the buzzer volume level. Value: 0 (Mute), 1 (Minimum), 2, 3 (Medium), 4, 5 (Maximum) Key Confirmation Emit a sound when the operation panel and touch panel keys are selected.
  • Page 409 Setup and Registration (System Menu) > System Menu Item Description Custom Original Size Set up frequently-used custom original size. The custom size option is displayed on the screen to select original size. Select [On] for "Custom 1 (to 4)" and enter the desired size. Value Metric X: 50 to 432 mm (in 1 mm increments)
  • Page 410 Setup and Registration (System Menu) > System Menu Paper Feeding [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Feeding] Configure the paper and paper source settings. Cassette 1 (to 5) Settings [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Feeding] > [Cassette 1 (to 5) Settings] NOTE [Cassette 3] to [Cassette 5] are displayed when the following optional paper feeder is installed.
  • Page 411 Setup and Registration (System Menu) > System Menu *1 When the optional Large Capacity Feeder (1,500-sheet×2) or Side Feeder (3,000-sheet) is used, paper size does not appear. *2 Not displayed in Cassette 1. *3 Paper size automatically detected in the cassette. *4 To change to a media type other than "Plain".
  • Page 412 Setup and Registration (System Menu) > System Menu Custom Paper Settings [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Feeding] > [Custom Paper Settings] Item Description Custom Paper Settings Set up frequently-used custom paper size. The custom size option is displayed on the screen to select paper size in the multipurpose tray.
  • Page 413 Setup and Registration (System Menu) > System Menu Media Type Setting [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Feeding] > [Media Type Setting] Select weight for each media type. The following media type and paper weight combinations are available. Paper Weight Weight (g/m Paper Weight...
  • Page 414 Setup and Registration (System Menu) > System Menu Show Paper Setup Message [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Feeding] > [Show Paper Setup Message] Item Description Show Paper Setup Set whether to display the confirmation screen for the paper setting when a new Message paper is set for each cassette.
  • Page 415 Setup and Registration (System Menu) > System Menu Item Description Paper Source for Cover Select the paper source in which the cover paper used for the Cover function is placed. Paper Source for Value: Cassette 1 (to 5), MP Tray Front Cover NOTE Paper Source for...
  • Page 416 Setup and Registration (System Menu) > System Menu Paper Output [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Output] Item Description Paper Output Copy/Box Select the output tray respectively for copy jobs, print jobs from Document Box, computers, and Fax RX data. Printer Value: Fax Port 1...
  • Page 417 Setup and Registration (System Menu) > System Menu Function Key Assignment [Home] key > [...] > [System Menu] > [Device Settings] > [Function Key Assignment] Item Description Function Key 1 Assign a function to each function key. Value: None, Copy, Send, Fax Server, Fax , Custom Box, Job Box, USB Drive, Fax Function Key 2 , Polling Box...
  • Page 418 Setup and Registration (System Menu) > System Menu Error Handling [Home] key > [...] > [System Menu] > [Device Settings] > [Error Handling] Item Description Duplexing Error Set what to do when duplex printing is not possible for the selected paper sizes and media types.
  • Page 419 Setup and Registration (System Menu) > System Menu Item Description Paper Jam before Staple The page from which printing is resumed when a paper jam occurs during a job with stapling can be selected. Value Resume at Top of Page: Resume printing from the first page of the document. Resume at Jammed Page: Resume printing from the page where the jam occurred.
  • Page 420 Setup and Registration (System Menu) > System Menu Toner Settings [Home] key > [...] > [System Menu] > [Device Settings] > [Toner Settings] Item Description Color Toner Empty Action Select whether printing is prohibited or the Print in Black and White setting is used for printing once the color toner runs out.

  • Page 421: Notification/Report

    Setup and Registration (System Menu) > System Menu Notification/Report Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured. Printing Report/List [Home] key > [...] > [System Menu] > [Notification/Report] > "Printing Report/List" [Printing Report/List] Item Description Status Page...
  • Page 422 Setup and Registration (System Menu) > System Menu Item Description Font List Prints the font list, allowing you to check the font samples installed in the machine. Outgoing Fax Report FAX Operation Guide Incoming Fax Report FAX Operation Guide Fax List (Index) FAX Operation Guide Fax List (No.) FAX Operation Guide...
  • Page 423 Setup and Registration (System Menu) > System Menu Device Status Notification [Home] key > [...] > [System Menu] > [Notification/Report] > "Device Status Notification" Item Description Low Toner Alert Low Toner Alert (page 8-23) Toner Waste Full Toner Waste Full Alert (page 8-23) Alert Message Board Settings [Home] key >...
  • Page 424 Setup and Registration (System Menu) > System Menu Fax Communication Report [Home] key > [...] > [System Menu] > [Notification/Report] > "Fax Communication Report" Configure settings for Outgoing Fax report and Incoming Fax report. FAX Operation Guide History Settings [Home] key > [...] > [System Menu] > [Notification/Report] > "History Settings" NOTE For details on the Log History, refer to the following: History Management (page 8-31)
  • Page 425 Setup and Registration (System Menu) > System Menu Item Description Login History Login History Select whether to record the Login History. Settings Value: Off, On NOTE If [On] is selected, set the number of histories to be recorded. The setting range is 1 to 1,000. Auto Sending Select whether the login history is automatically sent to the set address when the number of entries reaches the number set in...
  • Page 426 Setup and Registration (System Menu) > System Menu Item Description Device Log History Device Log History Select whether to record the device log history. Settings Value: Off, On NOTE If [On] is selected, set the number of histories to be stored. The setting range is 1 to 1,000.
  • Page 427 Setup and Registration (System Menu) > System Menu Item Description Secure Comm. Error Secure Comm. Error Select whether to record the secure communication error log history. Value: Off, On NOTE If [On] is selected, set the number of histories to be stored. The setting range is 1 to 1,000.
  • Page 428 The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500...

  • Page 429: Function Settings

    Setup and Registration (System Menu) > System Menu Function Settings Configures settings for copying, sending and Document Box functions. Function Defaults [Home] key > [...] > [System Menu] > [Function Settings] > [Function Defaults] Common [Home] key > [...] > [System Menu] > [Function Settings] > [Function Defaults] > [Common] Item Description Clear Settings after Job...
  • Page 430 Setup and Registration (System Menu) > System Menu Item Description Detect Multi-fed Originals When reading a document from the document processor, if the multiple feeding of documents is detected, then the reading stops automatically. Value: On: In case of detecting that multiple sheets of original are fed at the same time, the message is displayed and stop scanning the original.
  • Page 431 Setup and Registration (System Menu) > System Menu Item Description Margin Default Set the default margin. Value Metric Left/Right: -18 to 18 mm (in 1 mm increments) Top/Bottom: -18 to 18 mm (in 1 mm increments) Inch Left/Right: -0.75 to 0.75" (in 0.01" increments) Top/Bottom: -0.75 to 0.75"...
  • Page 432 Setup and Registration (System Menu) > System Menu Item Description Original Size of Specify the action when original size is not detected. Undetected Original Value: Default Paper Source, Show Confirmation Erase Shadowed Select the default Erase Shadowed Areas (Copy) setting. Areas (Copy) Value: Off, On *1 This function can only be used when the optional OCR Scan Activation Kit is installed.
  • Page 433 Setup and Registration (System Menu) > System Menu Item Description File Format Set the default type of the files. Value: PDF, TIFF, JPEG, XPS, OpenXPS, High Comp. PDF, Word, Excel, PowerPoint NOTE If [On] is selected in "Digital Signature", [PDF/A-1a] and [PDF/A-1b] cannot be selected. Digital Signature to File (page 8-38) Image Quality (File Select the default PDF/TIFF/JPEG/XPS/OpenXPS/Word/Excel/PowerPoint file quality.
  • Page 434 Setup and Registration (System Menu) > System Menu Item Description iFax Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by i-FAX. Value Subject: Up to 256 characters can be entered. Body: Up to 500 characters can be entered. Erase Shadowed Select the default Erase Shadowed Areas (Send) setting.
  • Page 435 Setup and Registration (System Menu) > System Menu Item Description Quick Setup Registration (Send) Quick Setup Registration (Send) (page 8-10) Digital Signature to Digital Signature Select whether to add a digital signature. File Value: Off: Does not add a digital signature. Specify Each Job: Whether to add a digital signature is selected each time of sending.
  • Page 436 Setup and Registration (System Menu) > System Menu Email [Home] key > [...] > [System Menu] > [Function Settings] > [Email] Item Description Email Settings SMTP (Email Select whether to send E-mail using SMTP. Value: Off, On SMTP Server Enter the host name or IP address of the SMTP server. Name NOTE Up to 256 characters can be entered.
  • Page 437 Setup and Registration (System Menu) > System Menu Fax/iFax [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] Configure settings for FAX. FAX Operation Guide [Home] key > [...] > [System Menu] > [Function Settings] > [WSD] Item Description WSD Scan...
  • Page 438 Setup and Registration (System Menu) > System Menu Item Description Machine Sort Select the default sort setting of the address for the address book. Address Book Value: No., Name Narrow Down This procedure can be used to filter (narrow down) the types of destination listed when the address book is displayed.
  • Page 439 Setup and Registration (System Menu) > System Menu Item Description Job Settings Color Setting Configure the color settings for forwarded original. Value: Auto Color (Color/Grayscale), Auto Color (Color/B & W), Full Color, Grayscale, Black & White Scan Select resolution for stored original. Resolution Value: 600x600dpi, 400x400dpi Ultrafine, 300x300dpi, 200x400dpi Superfine, 200x200dpi Fine, 200x100dpi Normal...
  • Page 440 Setup and Registration (System Menu) > System Menu File Format for Send and Forward [Home] key > [...] > [System Menu] > [Function Settings] > [Send and Forward] > [Job Settings] > [File Format] Select the file format for forwarded original. The table below lists the file formats and their details.
  • Page 441 Setup and Registration (System Menu) > System Menu PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Items that can be set vary depending on the setting selected in "Compatibility".
  • Page 442 Setup and Registration (System Menu) > System Menu When [Acrobat 5.0 and later] is selected [Home] key > [...] > [System Menu] > [Function Settings] > [Send and Forward] > [Job Settings] > [Encryption] Item Value Description Password to Open Off, On Enter the password to open the PDF file.
  • Page 443 Setup and Registration (System Menu) > System Menu Printer [Home] key > [...] > [System Menu] > [Function Settings] > [Printer] Item Description Emulation Select the emulation for operating this machine by commands oriented to other types of printers. Value: PCL6, IBM Proprinter, Line Printer, EPSON LQ-850, KPDL, KPDL (Auto) NOTE •...
  • Page 444 Setup and Registration (System Menu) > System Menu Item Description Orientation Set the default orientation, [Portrait] or [Landscape]. Value: Portrait, Landscape Form Feed TimeOut Receiving print data from the computer, the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper.
  • Page 445 Setup and Registration (System Menu) > System Menu Item Description Message Banner Print Set whether the confirmation screen appears before each sheet is printed when printing multiple banner sheets. Value: Off, On Wide A4 Turn this to on to increase the maximum number of characters that can be printed in a line for an A4 page (78 characters at 10 pitch) and Letter size page (80 characters at 10 pitch).
  • Page 446 Setup and Registration (System Menu) > System Menu Item Description Quick Setup Registration Quick Setup Registration (Box Print) (page 8-10) (Box Print) Quick Setup Registration Quick Setup Registration (Sending from Box) (page 8-10) (Sending from Box) Job Box [Home] key > [...] > [System Menu] > [Function Settings] > [Job Box] Item Description Quick Copy Job...
  • Page 447 Setup and Registration (System Menu) > System Menu Status [Home] key > [...] > [System Menu] > [Function Settings] > [Status] Item Description Display Settings Set the items that appear in the status screens for printing jobs, sending jobs, and storing jobs.
  • Page 448 Setup and Registration (System Menu) > System Menu Manual Staple [Home] key > [...] > [System Menu] > [Function Settings] > [Manual Staple] NOTE Only displayed when the optional 4,000-sheet Finisher is installed. Item Description Manual Staple Select whether to use Manual Staple. Value: Off, On NOTE If you selected [On], set the time until manual stapling mode is automatically cancelled.

  • Page 449: Network Settings

    Setup and Registration (System Menu) > System Menu Network Settings Configures network settings. Host Name [Home] key > [...] > [System Menu] > [Network Settings] > "Network Settings" [Host Name] Item Description Host Name Check the host name of the machine. Host name can be changed from Embedded Web Server RX.
  • Page 450 Setup and Registration (System Menu) > System Menu Item Description IP Address Check the IP address of the machine. TCP/IP Setting (page 8-57) NOTE This function is displayed when [Wi-Fi Direct] is set to [On]. Auto Disconnect Automatically disconnect devices connected through Wi-Fi Direct. Value: Off, On NOTE •...
  • Page 451 Setup and Registration (System Menu) > System Menu Setup Item Description Available Network Displays access points to which the machine can connect. Index Select the key index of the access point. Value: 0 to 3 Push Button Method If the access point supports the push button method, wireless settings can be configured using the push button.
  • Page 452 Setup and Registration (System Menu) > System Menu TCP/IP Setting Item Description TCP/IP Select whether to use TCP/IP Protocol. Value: Off, On IPv4 Settings Set up TCP/IP (IPv4) to connect to the network. This setting is available when [TCP/ IP] is set to [On]. DHCP Select whether to use the DHCP (IPv4) server.
  • Page 453 Setup and Registration (System Menu) > System Menu Item Description IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/ IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Addr.
  • Page 454 Setup and Registration (System Menu) > System Menu Wired Network Settings [Home] key > [...] > [System Menu] > [Network Settings] > "Network Settings" [Wired Network Settings] Configure wired network settings. TCP/IP Setting Item Description TCP/IP Select whether to use TCP/IP Protocol. Value: Off, On IPv4 Settings Set up TCP/IP (IPv4) to connect to the network.
  • Page 455 Setup and Registration (System Menu) > System Menu Item Description IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/ IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Addr.
  • Page 456 Setup and Registration (System Menu) > System Menu Others Item Description LAN Interface Specify the settings for the LAN interface to be used. Value: Auto, 10BASE-T Half, 10BASE-T Full, 100BASE-TX Half, 100BASE-TX Full, 1000BASE-T IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. Protocol Settings [Home] key >...
  • Page 457 Setup and Registration (System Menu) > System Menu Item Description ThinPrint Protocol Select whether to use ThinPrint. To use the Thin Print protocol, set the protocol *1*2 Settings to [On]. The default port number is 4000. Value: Off, On NOTE This function is displayed only when the optional ThinPrint Option is activated.
  • Page 458 Setup and Registration (System Menu) > System Menu Item Description HTTP Protocol Select whether to communicate using HTTP. Settings Value: Off, On Available Set whether to enable this function for each network of Wi-Fi Direct, Wi-Fi and Network wired. Value: Disable, Enable *1*2 HTTPS Protocol...
  • Page 459 Setup and Registration (System Menu) > System Menu Item Description *1*2 eSCL over SSL Protocol Selects whether to receive scanned documents using eSCL over SSL. Settings Value: Off, On Available Set whether to enable this function for each network of Wi-Fi Direct, Wi-Fi and Network wired.
  • Page 460 Setup and Registration (System Menu) > System Menu Item Description *1*2 REST over SSL Protocol Select whether to communicate using REST over SSL. Settings Value: Off, On, 1 to 32767 (Port Number) NOTE When selecting [On], it also requires a certificate for SSL. the default certificate is the self-certificate of the machine.
  • Page 461 Setup and Registration (System Menu) > System Menu IP Filter (IPv4) [Home] key > [...] > [System Menu] > [Network Settings] > "Network Settings" [IP Filter (IPv4)] Item Description IP Filter (IPv4) Configure IP filters. IP filters restrict access to the machine based on the IP addresses and protocols.
  • Page 462 Setup and Registration (System Menu) > System Menu Optional Network [Home] key > [...] > [System Menu] > [Network Settings] > "Optional Network" Configure settings for the optional Network Interface Kit. NOTE This menu is displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed. Host Name Item Description...
  • Page 463 Setup and Registration (System Menu) > System Menu Item Description Setup Custom Setup The detailed settings for wireless LAN can be changed. Network Name Set the SSID (Service Set Identifier) of the wireless LAN to which the (SSID) machine connects. NOTE Up to 32 characters can be entered.
  • Page 464 Setup and Registration (System Menu) > System Menu Wired Network Settings NOTE This menu is displayed when the optional Network Interface Kit (IB-50) is installed. Item Description TCP/IP Setting For details on setting value. TCP/IP Setting (page 8-57) Bonjour (page 8-63) IPSec (page 8-64) Dynamic DNS Set whether Dynamic DNS is used.
  • Page 465 Setup and Registration (System Menu) > System Menu Connectivity [Home] key > [...] > [System Menu] > [Network Settings] > "Connectivity" Item Description Bluetooth Bluetooth Use Bluetooth keyboard. Settings Keyboard Value: Off, On Device Select a keyboard. Fax Server Fax Server Select whether to use FAX Server.

  • Page 466: Security Settings

    Setup and Registration (System Menu) > System Menu Others [Home] key > [...] > [System Menu] > [Network Settings] > "Others" NOTE This function is displayed when the optional Network Interface Kit (IB-50) or Wireless Network Interface Kit (IB-37, IB- 38 or IB-51) is installed.
  • Page 467 The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select a security level according to your operating environment.
  • Page 468 Setup and Registration (System Menu) > System Menu Item Description Optional Interface 1 This locks and protects the optional interface slots. Value: Unblock, Block Optional Interface 2 NOTE You can set this feature for each slot. Restart Entire Device Restart the machine without turning the power switch off. IMPORTANT After changing "Interface Block Setting", restart the network or turn the machine OFF and then ON.
  • Page 469 Setup and Registration (System Menu) > System Menu Data Security [Home] key > [...] > [System Menu] > [Security Settings] > "Device Security Settings" [Data Security] Configure settings for data stored in the SSD, hard disk, and machine's memory. Item Description Hard Disk/SSD Initialization Change security functions.
  • Page 470 Setup and Registration (System Menu) > System Menu Item Description Data Sanitization Return the following information registered in the machine to the factory defaults. • Address Book • Favorites • System settings • Fax transmission and reception / forwarding data •...
  • Page 471 Setup and Registration (System Menu) > System Menu Item Description Run Immediately Data Sanitization will be performed. Reserve a Completely erase address and image data saved in the device at the scheduled time. Sanitization Time Value: Off, On If [On] is selected, set the date and time that sanitization is to be performed. The setting range is Year (2000 to 2035), Month (1 to 12), Day (1 to 31), Hour (0 to 23).
  • Page 472 Setup and Registration (System Menu) > System Menu Information erased Category Data erased Devices/jobs • Job settings configured by users • Network settings • Image data saved in Document Box, etc. • Data registered in One Touch keys • Job histories •...
  • Page 473 Setup and Registration (System Menu) > System Menu System Stamp [Home] key > [...] > [System Menu] > [Security Settings] > "System Stamp" Printing Jobs [Home] key > [...] > [System Menu] > [Security Settings] > "System Stamp" [Printing Jobs] Configure settings for stamps when a document is printed.
  • Page 474 Setup and Registration (System Menu) > System Menu Item Description Bates Stamp Bates Stamp Select whether to print a bates stamp on all printing jobs. Value: Off, On NOTE When [On] is selected, the Bates Stamp settings cannot be changed when printing.
  • Page 475 Setup and Registration (System Menu) > System Menu Sending Jobs [Home] key > [...] > [System Menu] > [Security Settings] > "System Stamp" [Sending Jobs] Configure stamp settings for sending documents. After configuring the setting, return to the Sending Functions or Custom Box (Sending Documents) screen from System Menu, and select the [Reset] key.
  • Page 476 Setup and Registration (System Menu) > System Menu Item Description Bates Stamp Bates Stamp Select whether to print a bates stamp on all sending jobs. Value: Off, On NOTE When [On] is selected, the Bates Stamp settings cannot be changed when printing.
  • Page 477 Setup and Registration (System Menu) > System Menu Storing Jobs [Home] key > [...] > [System Menu] > [Security Settings] > "System Stamp" [Storing Jobs] Configure stamp settings for storing documents in USB drive. After configuring the setting, return to the Custom Box (Storing Documents) screen from System Menu, and select the [Reset] key.
  • Page 478 Setup and Registration (System Menu) > System Menu Item Description Bates Stamp Bates Stamp Select whether to print a bates stamp on all storing jobs. Value: Off, On NOTE When [On] is selected, the Bates Stamp settings cannot be changed when storing.

  • Page 479: Job Accounting/Authentication

    Setup and Registration (System Menu) > System Menu Unknown User Settings [Home] key > [...] > [System Menu] > [Security Settings] > "Unknown User Settings" This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. NOTE This function is displayed in case if User login administration or Job accounting is enabled.

  • Page 480: Adjustment/Maintenance

    Setup and Registration (System Menu) > System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Image Adjustment [Home] key > [...] > [System Menu] > [Adjustment/Maintenance] > "Image Adjustment" Item Description Density Adjust density. Copy Adjust copy density. Adjustment can be made in 7 levels. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box.
  • Page 481 Setup and Registration (System Menu) > System Menu Item Description Correcting Black Lines Correct fine lines (streaks caused by contamination), which may appear on the image, when the document processor is used. Value Off: No correction performed. On (Low): Correction performed. The reproduction of fine lines on the original may become lighter than when using [Off].
  • Page 482 Setup and Registration (System Menu) > System Menu Item Description Drum Refresh Remove image blur and white dots from the printout. It takes about 1 minute and 20 seconds. The time required may vary depending on the operating environment. Drum Refresh (page 10-57) NOTE Drum Refresh cannot be performed while printing.
  • Page 483 Setup and Registration (System Menu) > System Menu Item Description Restart/ Restart Restart Network (page 8-64) Initialization Network Restart Restart Network (page 8-67) Network (Optional Network) Restart Entire Restart Entire Device (page 8-69) Device Format SSD Format the SSD. Format SD Format the SD card.

  • Page 484: User Authentication And Accounting (User Login, Job Accounting)

    User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: Overview of User Login Administration ..9-2 Job Accounting (Local) ........ 9-35 Managing the Job Account from PC ... 9-2 Adding an Account ......9-35 Managing the Users to Use TWAIN Restricting the Use of the Machine ...

  • Page 485: Overview Of User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Enable User Login Set the user Enter the login user name and...

  • Page 486: Enabling User Login Administration

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [User Login].

  • Page 487: Setting User Login Administration

    [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Configure the settings.
  • Page 488 [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Configure the settings.

  • Page 489: Adding A User (Local User List)

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Add/Edit Local User].
  • Page 490 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Descriptions Access Level Select "Administrator" or "User" for user access privileges. Settings Access Select [Administrator] or [User] for user access privileges. Level System If the user privileges set in the [Access Level] are [User], select the Admin privileges that can be set from the following.
  • Page 491 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Descriptions Local Set usage authority for each user. Authorization Print Select whether or not use of the print function of the printer is Restriction prohibited. Applicable print functions are as follows: •...
  • Page 492 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration NOTE • For details on entering characters, refer to the following: Character Entry Method (page 11-10) • If you selected [Send] or [Fax] in the Default Screen for "My Panel", select the screen to display from [Destination], [Machine Address Book], or [Ext Address Book].

  • Page 493: Changing User Properties

    You can only view user information if you log in as a regular user. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Display the screen.
  • Page 494 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Enter the user information. Item User Name Login User Name Login Password Access Level Settings Account Name Email Address ID Card Information *1*2 Local Authorization My Panel *1 You can change only when you log in with machine administrator authority.

  • Page 495: User Login Administration For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration User Login Administration for Printing It is possible to manage the users that print on this machine from a PC. Setting Printer Driver To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver. Instructions are based on interface elements as they appear in Windows 10.

  • Page 496: Managing The Users To Scan Using Twain

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Click [OK]. NOTE For other settings of job accounting, refer to the following: Printing System Driver User Guide Managing the Users to Scan Using TWAIN It is possible to manage the users that scan using TWAIN. Setting TWAIN Driver To manage the users that scan using TWAIN, the following settings are necessary in the TWAIN driver.

  • Page 497: Managing The Users To Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users to Scan Using WIA It is possible to manage the users that scan using WIA. Setting WIA Driver To manage the users that scan using WIA, the following settings are necessary in the WIA driver. Instructions are based on interface elements as they appear in Windows 10.

  • Page 498: Managing The Users That Send Faxes From A Pc

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users that Send Faxes from a PC It is possible to manage the users that send faxes from a PC. Setting Fax Driver To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver. Instructions are based on interface elements as they appear in Windows 10.

  • Page 499: Local Authorization

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Local Authorization].

  • Page 500: Server Settings

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [User Login] > [Network Authentication] Configure the settings.

  • Page 501: Group Authorization Settings

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Group Authorization].
  • Page 502 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. [Add] > Add information on each item Item Descriptions Group Name Enter the name displayed on the group list (up to 32 characters). Group ID Enter the ID displayed on the group list (between 1 and 4294967295).
  • Page 503 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Register the group. Select [Save]. A new group is added on the group list. 9-20...

  • Page 504: Guest Authorization Settings

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Guest Authorization Set.].
  • Page 505 The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Guest Property].
  • Page 506 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Descriptions Authorization Set usage authority for each user. Rules The items you can restrict the access level with are as follows. Print Restriction: Select whether or not use of the print function of the printer is prohibited.

  • Page 507: Obtain Nw User Property

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Obtain NW User Property].
  • Page 508 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Descriptions Search Timeout Set the amount of time to wait before time-out in seconds (from 5 to 255 seconds). LDAP Security Select the type of encryption according to the type of security employed by the LDAP server.

  • Page 509: Simple Login Settings

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Simple Login].
  • Page 510 The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [Simple Login Key].
  • Page 511 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Specifying the user from network users Select the entry field for "Login User Name" and "Login Password", enter the information of the user to be registered, and select [OK]. If you are specifying a user for whom a domain is set in network authentication, select the "Domain"...

  • Page 512: Id Card Settings

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "ID Card Settings" [Keyboard Login].
  • Page 513 The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "ID Card Settings" [Additional Authentication].

  • Page 514: Pin Login

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "User Login Setting" [PIN Login].

  • Page 515: Using User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.

  • Page 516: Overview Of Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account. Enable job Setting an Enter the assigned Count the number of accounting.

  • Page 517: Enabling Job Accounting

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Job Accounting].

  • Page 518: Job Accounting (Local)

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Add/Edit Job Accounting].

  • Page 519: Restricting The Use Of The Machine

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether "Individual" or "Total" is selected for "Copy/Print Count". Copier/Printer Count (page 9-51) Restriction Items [Individual] selected for "Copy/Printer Count"...

  • Page 520: Editing An Account

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Add/Edit Job Accounting].

  • Page 521: Deleting An Account

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Add/Edit Job Accounting].

  • Page 522: Job Accounting For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Job Accounting for Printing The number of jobs to be printed from the computer can be managed by Job Accounting. Setting Printer Driver To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC.

  • Page 523: Job Accounting For Scan Using Twain

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Click [OK]. NOTE For other settings of job accounting, refer to the following: Printing System Driver User Guide Job Accounting for Scan Using TWAIN The number of jobs scanned by using TWAIN can be managed by Job Accounting. Setting TWAIN Driver To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the TWAIN Driver on the computer.

  • Page 524: Job Accounting For Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting. Setting WIA Driver To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer.

  • Page 525: Job Accounting For The Fax Transmitted From A Computer

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Job Accounting for the FAX Transmitted from a Computer The number of FAX jobs transmitted from the computer can be managed by Job Accounting. NOTE FAX functions are available only on products with the fax function installed. Setting FAX Driver To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer.

  • Page 526: Configuring Job Accounting

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Job Accounting Setting].
  • Page 527 User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Item Description Print Restriction (Full Sets the default restriction on the number of sheets used for Color) full-color printing. Applicable print functions are as follows: • Print from Box •...

  • Page 528: Count By Paper Size

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Job Accounting Setting].

  • Page 529: Counting The Number Of Pages Printed

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Job Accounting Setting" [Job Accounting Counter].
  • Page 530 User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Check the number of pages. Total Accounting This counts the number of pages for all accounts and resets the counts for those accounts together at the same time. Select [Total] to check the count.

  • Page 531: Print Accounting Report

    [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Print the report.

  • Page 532: Using Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login Enter the account ID using the numeric keys >...

  • Page 533: Apply Limit

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 "Job Accounting Setting" [Job Accounting Setting] > "Default Setting" [Apply Limit] Configure the settings.

  • Page 534: Copier/Printer Count

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 "Job Accounting Setting" [Job Accounting Setting] > "Default Setting" [Copy/Printer Count] Configure the settings.

  • Page 535: Unknown User Settings

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Unknown User Settings" [Unknown ID Job].

  • Page 536: Registering Information For A User Whose Id Is Unknown

    The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select "Unknown User Settings" [User Property].

  • Page 537: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Regular Maintenance ........10-2 Remove any jammed paper in Right Cover 2 (1,500-sheet×2) ....10-84 Cleaning ..........10-2 Remove any jammed paper in the Cleaning Glass Platen ...... 10-2 Bridge Unit ........10-86 Cleaning inside of the Document Remove any jammed paper in the Processor ..........

  • Page 538: Regular Maintenance

    Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Cleaning Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.

  • Page 539: Cleaning Slit Glass

    Troubleshooting > Regular Maintenance Clean inside of the document processor. Cleaning Slit Glass When using the document processor, clean the slit glass surface and the reading guide with the supplied cleaning cloth. IMPORTANT Clean the slit glass surface with the supplied cleaning cloth. NOTE Dirt on the slit glass or the reading guide may cause black streaks to appear in the output.

  • Page 540: Toner Container Replacement

    Troubleshooting > Regular Maintenance Toner Container Replacement When toner is empty, the following message will be displayed. Replace the toner container. "Toner [C][M][Y][K] is empty." When toner runs low, the following message will be displayed. Make sure you have a new toner container available for replacement.
  • Page 541 Troubleshooting > Regular Maintenance Put used toner container into the plastic waste bag. Remove the new toner container from the box. IMPORTANT Do not touch the points shown below. Tap the toner container. 5 ~ 6 5 ~ 6 5 ~ 6 5 ~ 6 Shake the toner container.
  • Page 542 Troubleshooting > Regular Maintenance Install the toner container. CLICK! IMPORTANT Insert the toner container all the way. Close the toner container cover. Close the front cover. NOTE • If the toner container cover or front cover does not close, check that the new toner container is installed correctly. •...

  • Page 543: Replace The Waste Toner Box

    Troubleshooting > Regular Maintenance Replace the Waste Toner Box When the waste toner box is full, the following message will be displayed. Immediately replace the waste toner box. "Replace the waste toner box." CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Open the waste toner box cover.

  • Page 544: Loading Paper

    Troubleshooting > Regular Maintenance Install the Waste Toner Box. CLICK! Close the waste toner box cover. NOTE Return the exhausted waste toner box to your dealer or service representative. The collected waste toner box will be recycled or disposed in accordance with the relevant regulations. Loading Paper When Cassette # runs out of paper, the following messages will be displayed.

  • Page 545: Replacing Staples (Inner Finisher)

    Troubleshooting > Regular Maintenance Replacing Staples (Inner Finisher) When the Staple Unit runs out of staples, the following messages will be displayed. The staple cartridge holder need to be replenished with staples. "Staple is empty." NOTE If the Staple Unit runs out of staples, contact your dealer or service representative. Open the inner finisher unit.
  • Page 546 Troubleshooting > Regular Maintenance Replace the staples. Install the Staple Cartridge Holder. Return the staple cover to the original position. Return the unit to the original position. 10-10...

  • Page 547: Replacing Staples (1,000-Sheet Finisher)

    Troubleshooting > Regular Maintenance Replacing Staples (1,000-Sheet Finisher) When the Staple Unit runs out of staples, the following messages will be displayed. The staple cartridge holder need to be replenished with staples. "Staple is empty" NOTE If the Staple Unit runs out of staples, contact your dealer or service representative. Open the finisher front cover.

  • Page 548: Replacing Staples (4,000-Sheet Finisher)

    Troubleshooting > Regular Maintenance Install the Staple Cartridge Holder. Close the cover. Replacing Staples (4,000-Sheet Finisher) When the Staple Unit runs out of staples, the following messages will be displayed. The staple cartridge holder need to be replenished with staples. "Staple is empty."...
  • Page 549 Troubleshooting > Regular Maintenance Remove the Staple Cartridge Holder (A). Replace the staples. Install the Staple Cartridge Holder (A). Close the cover. 10-13...

  • Page 550: Disposing Of The Staple Waste

    Troubleshooting > Regular Maintenance Disposing of the Staple Waste When the staple waste box is full, the following messages will be displayed. Empty the staple waste box. "Check the staple waste box." Leave the power switch on the machine switched ON while performing this procedure. Open the finisher front cover 1.
  • Page 551 Troubleshooting > Regular Maintenance Install the Staple Waste Box. Close the cover. 10-15...

  • Page 552: Disposing Of The Punch Waste

    Troubleshooting > Regular Maintenance Disposing of the Punch Waste When the waste punch box is full, the following messages will be displayed. Empty the punch waste box. "Empty the punch waste box" Leave the power switch on the machine switched ON while performing this procedure. Inner Finisher Open the inner finisher unit.
  • Page 553 Troubleshooting > Regular Maintenance Empty the Punch Waste Box. Install the Punch Waste Box. Return the unit to the original position. 10-17...
  • Page 554 Troubleshooting > Regular Maintenance 1,000-sheet Finisher Open the finisher front cover. Remove the Punch Waste Box. NOTE Take care not to spill the waste hole punch scraps when removing the box. Empty the Punch Waste Box. 10-18...
  • Page 555 Troubleshooting > Regular Maintenance Install the Punch Waste Box. Close the cover. 4,000-sheet Finisher Open the finisher front cover 1. 10-19...
  • Page 556 Troubleshooting > Regular Maintenance Remove the Punch Waste Box. NOTE Take care not to spill the waste hole punch scraps when removing the box. Empty the Punch Waste Box. Install the Punch Waste Box. 10-20...
  • Page 557 Troubleshooting > Regular Maintenance Close the cover. 10-21...

  • Page 558: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. NOTE When contacting us, the serial number will be necessary.
  • Page 559 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Paper often jams. Is the paper loaded correctly? Load the paper correctly. page 3-4 ― Turn the orientation 180 degrees page 3-4 around in which the paper is positioned. Is the paper of the supported type? Remove the paper, turn it over, and page 3-4 Is it in good condition?
  • Page 560 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot print. Is the machine plugged in? Plug the power cord into an AC ― outlet. Is the machine powered on? Turn on the power switch. page 2-9 Are the USB cable and network Connect the correct USB cable and page 2-7 cable connected?
  • Page 561 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot send via SMB. Is the network cable connected? Connect the correct network cable page 2-7 securely. Have the network settings for the Configure the TCP/IP settings page 8-57 equipment been configured properly.
  • Page 562 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot create Is the proper language selected? Check the language to extract. page 6-85 Searchable PDF file. Can the texts on the original not be Check the following: page 6-85 recognized as texts, or is the PDF •...

  • Page 563: Printed Image Trouble

    Troubleshooting > Troubleshooting Printed Image Trouble When the following printed image trouble occurs, implement appropriate procedures. Reference Symptom Checkpoints Corrective Actions Page Printouts are totally too Is the paper damp? Replace the paper with new paper. page 3-2 light. Have you changed the density? Select appropriate density level.
  • Page 564 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printed images are fuzzy. Is the device used in an Use in an environment that has ― environment with high humidity or suitable humidity. Printed images are cut where the temperature or humidity off.

  • Page 565: Color Printing Trouble

    Troubleshooting > Troubleshooting Color Printing Trouble When the following color printing trouble occurs, implement appropriate procedures. Reference Symptom Checkpoints Corrective Actions Page Skewed-color printout. ― Run [Calibration]. page 10-58 ― Run [Color Registration]. page 10-52 Colors appear different Did you choose appropriate image Select appropriate image quality.

  • Page 566: Remote Operation

    Troubleshooting > Troubleshooting Remote Operation This function enables the system administrator to explain how to operate the panel and troubleshoot to user, by accessing operation panel of the machine at remote using browser and VNC software. Executing Remote Operation from Browser The supported Browser is as follows.
  • Page 567 Troubleshooting > Troubleshooting Start up the browser. Enter "https://" and host name of the machine to access the Embedded Web Server RX Accessing Embedded Web Server RX (page 2-60). Select [Device Information/Remote Operation] > [Remote Operation]. Click [Start] button. NOTE •...

  • Page 568: Responding To Messages

    Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to the following: Display for Device Information (page 2-21) Reference Message...
  • Page 569 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Box is not found. — The specified box cannot be — found. Job is canceled. Select [End]. Box limit exceeded. Is [End] displayed on the The specified box is full, and no —...
  • Page 570 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot duplex print Did you select a paper size/type If the selected paper is not page 6-59 on this paper. that cannot be duplex printed? changed and [Continue] is selected, duplex is released. Cannot duplex print Select the available paper.
  • Page 571 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot read data in ― In registration process, the ID ― this ID card. card information was not read correctly. Hold again the ID card over the ID card reading part. If the same message still appears, the ID card may not be compatible...
  • Page 572 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Check the toner — Open the main unit front cover ― container. and remove the toner container. Shake carefully and replace. NOTE If you select [Open Toner Container Cover], you can open the Toner Container Cover that you closed accidentally.
  • Page 573 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Failed to send via Is the machine and the PC to Check the network and SMB page 2-6 SMB. which the scanned image is to settings. be sent connected to the •...
  • Page 574 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Hard Disk error. — An error has occurred on the — hard disk. Job is canceled. Select [End]. The error cords are as follows. 01: The amount of data that can be saved at once has been exceeded.
  • Page 575 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Job Accounting Is the acceptable printing count The printing count exceeded the — restriction restricted by Job Accounting acceptable count restricted by exceeded. exceeded? Job Accounting. Cannot print any more. The job is canceled. Select [End].
  • Page 576 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Memory is full. — The memory is full and the job — cannot be continued. Select [Continue] to print the scanned pages. The print job cannot be processed completely. Select [Cancel] to cancel the job. —...
  • Page 577 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Printing System error. — An error has occurred on page 10-47 Printing System. Refer to Responding to Printing System Error for the error code and corrective actions. Printing System error. Select [Status/Job Cancel] key. An error has occurred on page 10-47 Press Status/Job...
  • Page 578 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Scanner memory is — Scanning cannot be performed — full. due to insufficient memory of the scanner. Follow the instructions on the screen. Scheduled sending — The number of jobs has —...
  • Page 579 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page SSD error. — An error has occurred on the — SSD. Job is canceled. Select [End]. The error cords are as follows. 01: The amount of data that can be saved at once has been exceeded.
  • Page 580 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page The cover is open. Is there any cover which is Close the cover indicated on the ― open? screen. The device cannot be Are ten handheld devices Cancel a connection to a page 8-53 connected because connected simultaneously?
  • Page 581 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Toner [C][M][Y][K] is — It is almost time to replace the — low. (Replace when toner container. Obtain a new empty.) toner container. Toner type mismatch. Does the type of toner you have Please install correct toner.
  • Page 582 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Warning for high ― Print quality may be ― temperature. Adjust deteriorated. Adjust the the room temperature. temperature and the humidity of your room. Warning for low — Print quality may be —...
  • Page 583 Troubleshooting > Troubleshooting Responding to Send Error Error Reference Message Corrective Actions Code Page 1101 Failed to send the e-mail. Check the host name of the SMTP server on the page 2-63 Embedded Web Server RX. Failed to send i-FAX. Failed to send via FTP.
  • Page 584 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 1104 Failed to send the e-mail. Check the e-mail address. page 5-24 NOTE If the address is rejected by the domain, you cannot send the email. Failed to send i-FAX. Check the i-FAX address.
  • Page 585 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 2101 Failed to send via SMB. Check the network and SMB settings. — • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. •...
  • Page 586 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 3201 Failed to send the e-mail. Check the SMTP user authentication method of — the recipient. Failed to send i-FAX. 4801 Job is canceled. Press [End]. Turn the power switch off and back on. If this —...

  • Page 587: Adjustment/Maintenance

    Troubleshooting > Adjustment/Maintenance Adjustment/Maintenance Overview of Adjustment/Maintenance If there is an image problem and the message to run adjustment or maintenance menu appears, run Adjustment/ Maintenance in the system menu. The table below lists the item you can carry out. Item Description Reference Page...

  • Page 588: Color Registration Procedure

    Troubleshooting > Adjustment/Maintenance Color Registration Procedure When first installing the machine or moving it to a new location, color drift during printing may occur. Use this function to correct the color position of each of cyan, magenta and yellow to resolve color drift. Auto registration and manual registration are available for Color Registration.
  • Page 589 Troubleshooting > Adjustment/Maintenance Chart Example Perform the color registration. As shown in the illustration, place the printed side down on the platen with the edge with the arrows toward the back. Select [Start] to scan the chart. When scanning is finished, color printing position correction starts. When color printing position correction ends, select [OK].
  • Page 590 Troubleshooting > Adjustment/Maintenance Manual Correction Load paper. IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the cassettes. Loading in Cassette 1 (page 3-4) •...
  • Page 591 Troubleshooting > Adjustment/Maintenance Chart Example Enter the appropriate value. Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts H-1 to H-5, read the values from H-1 to H-5.

  • Page 592: Tone Curve Adjustment

    Troubleshooting > Adjustment/Maintenance Tone Curve Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the printed output tone may differ from the original. Perform this function to ensure consistency with the original tone. Before executing Tone Curve Adjustment, execute calibration.

  • Page 593: Drum Refresh

    Troubleshooting > Adjustment/Maintenance Adjust the tone curve. Select [Start]. A pattern is printed. Check that the number "1" is printed at the bottom of the pattern. As shown in the illustration, place the printed side down on the platen with the edge with the arrows toward the back.

  • Page 594: Calibration

    Troubleshooting > Adjustment/Maintenance Calibration Calibrate the device to ensure correct toner overlapping and consistency with the original tone. Display the screen. [Home] key > [...] > [System Menu] > [Adjustment/Maintenance] > "Image Adjustment" [Calibration] Perform the calibration. Select [Start]. "Calibration" begins. NOTE When correct toner overlapping is not ensured even after performing calibration, refer to the following:...

  • Page 595: Clearing Paper Jams

    Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, printing stops and the location at which the paper jam has occurred and the following message appear on the touch panel. "Paper Jam." Refer to these procedures to remove the jammed paper. Jam Location Indicators 1 Shows the location of a paper jam.
  • Page 596 Troubleshooting > Clearing Paper Jams If a paper jam occurs, the location of the jam will be displayed on the touch panel as well as the clearing instructions. 10-60...
  • Page 597 Troubleshooting > Clearing Paper Jams Paper Jam Location Indicator Paper Jam Location Reference Page Cassette 1 page 10-62 Cassette 2 page 10-65 Cassette 3 (500-sheet×2) page 10-68 Cassette 3 (1,500-sheet×1) page 10-70 Cassette 4 (500-sheet×2) page 10-68 Cassette 4 (1,500-sheet×2) page 10-72 Cassette 5 (Side Feeder) page 10-75...
  • Page 598 Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 1 Here, we'll explain the procedures for cassette 1, as an example. CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 599 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Return the cover to the original position. Pull Cassette 1 out toward you until it stops. Remove any jammed paper. 10-63...
  • Page 600 Troubleshooting > Clearing Paper Jams NOTE To remove paper which is difficult to get access to, the cassette can be removed. Push Cassette 1 back in. If the optional side feeder is installed, return the side feeder to the original position. 10-64...
  • Page 601 Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 2 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. If the optional side feeder is installed, detach the side feeder.
  • Page 602 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Return the cover to the original position. Pull Cassette 2 out toward you until it stops. Remove any jammed paper. 10-66...
  • Page 603 Troubleshooting > Clearing Paper Jams NOTE To remove paper which is difficult to get access to, the cassette can be removed. Push Cassette 2 back in. If the optional side feeder is installed, return the side feeder to the original position. 10-67...
  • Page 604 Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 3 and 4 (500-sheet×2) See the explanation for Cassette 3 below. CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 605 Troubleshooting > Clearing Paper Jams Pull Cassette 3 out toward you until it stops. Remove any jammed paper. NOTE To remove paper which is difficult to get access to, the cassette can be removed. Push Right Cover 2 and Cassette 3 back in. 10-69...

  • Page 606: Remove Any Jammed Paper In Cassette 1

    Troubleshooting > Clearing Paper Jams If the optional side feeder is installed, return the side feeder to the original position. Remove any jammed paper in Cassette 3 (1,500-sheet×2) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 607 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Pull Cassette 3 out toward you until it stops. Remove any jammed paper. Push Right Cover 2 and Cassette 3 back in. 10-71...

  • Page 608: Remove Any Jammed Paper In Cassette 2

    Troubleshooting > Clearing Paper Jams If the optional side feeder is installed, return the side feeder to the original position. Remove any jammed paper in Cassette 4 (1,500-sheet×2) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 609 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Pull Cassette 3 out toward you until it stops. Pull Cassette 4 out toward you until it stops. Pull out paper feed unit (B1). 10-73...
  • Page 610 Troubleshooting > Clearing Paper Jams Open cover (B2). Remove any jammed paper. Push paper feed unit, Cassette 3 and Cassette 4 back in. Return the cover to the original position. 10-74...

  • Page 611: Remove Any Jammed Paper In Cassette 5 (Side Feeder)

    Troubleshooting > Clearing Paper Jams If the optional side feeder is installed, return the side feeder to the original position. Remove any jammed paper in Cassette 5 (Side Feeder) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 612 Troubleshooting > Clearing Paper Jams Pull Cassette 5 out toward you until it stops. Remove any jammed paper. Return the Cassette 5 and side feeder to the original position. 10-76...

  • Page 613: Remove Any Jammed Paper In The Multipurpose Tray

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Multipurpose Tray CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 614 Troubleshooting > Clearing Paper Jams Remove any jammed paper in Right Cover 1 CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. If the optional side feeder is installed, detach the side feeder. Open Right Cover 1.
  • Page 615 Troubleshooting > Clearing Paper Jams Open the paper feed unit cover (A1). Remove any jammed paper. Open the fuser cover (A2). Remove any jammed paper. 10-79...
  • Page 616 Troubleshooting > Clearing Paper Jams Open the cover (A3). Remove any jammed paper. Lift the cover (A4). Remove any jammed paper. 10-80...
  • Page 617 Troubleshooting > Clearing Paper Jams Lift the duplex unit (A5). Remove any jammed paper. Remove the paper from the paper ejector. Return the cover to the original position. 10-81...
  • Page 618 Troubleshooting > Clearing Paper Jams If the optional side feeder is installed, return the side feeder to the original position. 10-82...
  • Page 619 Troubleshooting > Clearing Paper Jams Remove any jammed paper in Right Cover 2 (500-sheet×2) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

  • Page 620: Remove Any Jammed Paper In Right Cover 1

    Troubleshooting > Clearing Paper Jams If the optional side feeder is installed, return the side feeder to the original position. Remove any jammed paper in Right Cover 2 (1,500-sheet×2) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 621 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Return the cover to the original position. If the optional side feeder is installed, return the side feeder to the original position. 10-85...

  • Page 622: Remove Any Jammed Paper In The Bridge Unit

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Bridge Unit CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

  • Page 623: Remove Any Jammed Paper In The Mailbox

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Mailbox CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Open the mailbox cover.

  • Page 624: Remove Any Jammed Paper In The Inner Finisher

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Inner Finisher CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

  • Page 625: Remove Any Jammed Paper In The Document Processor (Reverse Automatic)

    Troubleshooting > Clearing Paper Jams Return the unit to the original position. Remove any jammed paper in the Document Processor (Reverse Automatic) CAUTION If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 626 Troubleshooting > Clearing Paper Jams Turn dial (C1) to remove any jammed paper. Open reverse unit (C2) and remove any jammed paper. Turn dial (C1) to remove any jammed paper. Return the cover to the original position. 10-90...

  • Page 627: Remove Any Jammed Paper In The Document Processor (Dual Scan)

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Document Processor (Dual Scan) CAUTION If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Remove the originals from the Original Table.

  • Page 628: Remove Any Jammed Paper In The 1,000-Sheet Finisher

    Troubleshooting > Clearing Paper Jams Return the cover to the original position. Remove any jammed paper in the 1,000-Sheet Finisher CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 629 Troubleshooting > Clearing Paper Jams Open the conveyor guide (D2). Remove any jammed paper. Return the conveyor guide (D2) to the original position. Open the finisher front cover. 10-93...
  • Page 630 Troubleshooting > Clearing Paper Jams Open the conveyor guide (D1). Remove any jammed paper. Return the conveyor guide (D1) to the original position. Return the covers to the original position. 10-94...

  • Page 631: Remove Any Jammed Paper In The 4,000-Sheet Finisher (Inner)

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the 4,000-sheet Finisher (Inner) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

  • Page 632: Remove Any Jammed Paper In The 4,000-Sheet Finisher (Tray A)

    Troubleshooting > Clearing Paper Jams Return the conveyor guide (D1) to the original position. Return the cover to the original position. Remove any jammed paper in the 4,000-sheet Finisher (Tray A) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 633 Troubleshooting > Clearing Paper Jams Open the finisher front cover 1. Open the conveyor guide (D6). Remove any jammed paper. Return the conveyor guide (D6) to the original position. 10-97...
  • Page 634 Troubleshooting > Clearing Paper Jams Open the conveyor guide (D4). Turn knob (D5). Remove any jammed paper. Return the conveyor guide (D4) to the original position. 10-98...
  • Page 635 Troubleshooting > Clearing Paper Jams Open the conveyor guide (D1). Remove any jammed paper. Return the conveyor guide (D1) to the original position. Return the cover to the original position. 10-99...

  • Page 636: Remove Any Jammed Paper In The 4,000-Sheet Finisher (Tray B)

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the 4,000-sheet Finisher (Tray B) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 637 Troubleshooting > Clearing Paper Jams Turn knob (D3). Remove any jammed paper. Return the conveyor guide (D2) to the original position. Open the conveyor guide (D1). 10-101...
  • Page 638 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Return the conveyor guide (D1) to the original position. Return the cover to the original position. 10-102...

  • Page 639: Remove Any Jammed Paper In The Folding Unit (4,000-Sheet Finisher)

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Folding Unit (4,000-sheet Finisher) CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 640 Troubleshooting > Clearing Paper Jams Return the conveyor guide (D7) to the original position. Open the conveyor guide (D8). Remove any jammed paper. Return the conveyor guide (D8) to the original position. 10-104...
  • Page 641 Troubleshooting > Clearing Paper Jams Remove paper from inside the finisher. Return the covers to the original position. Lift the folding tray. Remove any jammed paper. 10-105...
  • Page 642 Troubleshooting > Clearing Paper Jams Press the release lever to pull the folding unit out. Open the folding unit left cover. Turn dial (D9). Remove any jammed paper. 10-106...
  • Page 643 Troubleshooting > Clearing Paper Jams Return the folding unit left cover to the original position. Open the folding unit top cover. Turn dial (D9). Remove any jammed paper. 10-107...

  • Page 644: Remove Any Jammed Paper In The Folding Tray (4,000-Sheet Finisher)

    Troubleshooting > Clearing Paper Jams Return the folding unit top cover to the original position. Return the folding unit to the original position. Remove any jammed paper in the Folding Tray (4,000-sheet Finisher) CAUTION • Do not reuse jammed papers. •...
  • Page 645 Troubleshooting > Clearing Paper Jams Press the release lever to pull the folding unit out. Open the folding unit left cover. Turn dial (D9). Remove any jammed paper. 10-109...
  • Page 646 Troubleshooting > Clearing Paper Jams Return the folding unit left cover to the original position. Open the folding unit top cover. Turn dial (D9). Remove any jammed paper. 10-110...
  • Page 647 Troubleshooting > Clearing Paper Jams Return the folding unit top cover to the original position. Return the folding unit to the original position. Open the finisher front cover 1 and 2. Remove paper from inside the finisher. 10-111...
  • Page 648 Troubleshooting > Clearing Paper Jams Return the covers to the original position. 10-112...

  • Page 649: Clearing A Staple Jam

    Troubleshooting > Clearing a Staple Jam Clearing a Staple Jam Clearing a staple jam of the Inner Finisher Open the inner finisher unit. Remove any jammed paper. Open the staple cover. 10-113...
  • Page 650 Troubleshooting > Clearing a Staple Jam Remove the Staple Cartridge Holder. Remove the jammed staple. Install the Staple Cartridge Holder. Return the staple cover to the original position. 10-114...

  • Page 651: Clearing A Staple Jam Of The 1,000-Sheet Finisher

    Troubleshooting > Clearing a Staple Jam Return the unit to the original position. Clearing a staple jam of the 1,000-Sheet Finisher Open the finisher top cover. Open the conveyor guide (D2). Remove any jammed paper. 10-115...
  • Page 652 Troubleshooting > Clearing a Staple Jam Return the conveyor guide (D2) to the original position. Open the finisher front cover. Open the conveyor guide (D1). Remove any jammed paper. 10-116...
  • Page 653 Troubleshooting > Clearing a Staple Jam Return the conveyor guide (D1) to the original position. Remove the Staple Cartridge Holder. Remove the jammed staple. Install the Staple Cartridge Holder. 10-117...

  • Page 654: Clearing A Staple Jam Of The 4,000-Sheet Finisher

    Troubleshooting > Clearing a Staple Jam Return the covers to the original position. Clearing a staple jam of the 4,000-sheet Finisher Open the finisher front cover 1. Open the conveyor guide (D4). Turn knob (D5). 10-118...
  • Page 655 Troubleshooting > Clearing a Staple Jam Remove any jammed paper. Return the conveyor guide (D4) to the original position. Remove the Staple Cartridge Holder (A). Remove the jammed staple. 10-119...

  • Page 656: Clearing A Staple Jam Of The Folding Unit (4,000-Sheet Finisher)

    Troubleshooting > Clearing a Staple Jam Install the Staple Cartridge Holder (A). Return the cover to the original position. Clearing a Staple Jam of the Folding Unit (4,000-sheet Finisher) Open the finisher front cover 1 and 2. 10-120...
  • Page 657 Troubleshooting > Clearing a Staple Jam Remove paper from inside the finisher. Remove the Staple Cartridge Holder (B) or (C). Remove the jammed staple. Install the Staple Cartridge Holder (B) or (C). 10-121...
  • Page 658 Troubleshooting > Clearing a Staple Jam Return the covers to the original position. Lift the folding tray. Remove any jammed paper. Press the release lever to pull the folding unit out. 10-122...
  • Page 659 Troubleshooting > Clearing a Staple Jam Open the folding unit left cover. Turn dial (D9). Remove any jammed paper. Return the folding unit left cover to the original position. 10-123...
  • Page 660 Troubleshooting > Clearing a Staple Jam Open the folding unit top cover. Turn dial (D9). Remove any jammed paper. Return the folding unit top cover to the original position. 10-124...
  • Page 661 Troubleshooting > Clearing a Staple Jam Return the folding unit to the original position. 10-125...

  • Page 662: 11 Appendix

    Inner Shift Tray ............................. 11-33 Banner Tray ............................11-34 Backing up your data ............................11-35 Backing up your data using KYOCERA Net Viewer ................11-35 Backing up your data using Command Center ..................11-35 Backing up your date using USB Drive ....................11-35 Functions List of Security Quick Setup ......................

  • Page 663: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (1) DP-7140 (1) DP-7150 (1) DP-7170 (1) DP-7160 (2) MT-730(B) (1) PLATEN COVER TYPE E (14) PH-7A, (13) PH-7100, PH-7C, PH-7D PH-7120, PH-7130 (12) DF-7100 (11) JS-7100...
  • Page 664 Appendix > Optional Equipment (17) Keyboard Holder 10 (15) NK-7120 (16) DT-730(B) (18) FAX System 12 (23) Card Authentication Kit(B) (19) IB-50 (21) IB-37/IB-38 Software option (20) IB-51 (24) Internet FAX Kit(A) (22) HD-15/HD-16 (25) UG-33 (26) UG-34 (27) Scan Extension Kit(A) (28) Data Security Kit 10 (29) USB Keyboard 11-3...
  • Page 665 Appendix > Optional Equipment (1) DP-7170 "Document Processor (Dual Scan with Skewed, Multifeed and Staple Detection)" DP-7160 "Document Processor (Dual Scan)" DP-7150 "Document Processor (Reverse Automatic)" DP-7140 "Document Processor (Reverse Automatic)" PLATEN COVER TYPE E "Original Cover" Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to the following: Loading Originals in the Document Processor (page 5-3) When the document processor is not used, please use the PLATEN COVER TYPE E.
  • Page 666 Appendix > Optional Equipment (9) Banner Guide 10 "Banner Tray" This tray enables continuous feeding of banner paper. Up to 10 sheets of banner paper can be loaded. To attach the tray and load paper, refer to the following: Using the Banner Tray (Option) (page 4-12) (10) JS-7110 "Inner Shift Tray"...
  • Page 667 Appendix > Optional Equipment (19) IB-50 "Network Interface Kit" The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. This kit supports traditional protocols such as AppleTalk, Netware and so on. It also supports only the least functions in the standard utilities. IB-50 User's Manual (20) IB-51 "Wireless Network Interface Kit"...
  • Page 668 Appendix > Optional Equipment (28) Data Security Kit 10 "Data Security Kit" If you use IPsec protocol (required by the U.S. Department of Defense), you will be able to perform encryption using the FIPS140-2 compliant encryption module. (29) USB Keyboard "USB Keyboard" A USB keyboard can be used to enter information into the text fields on the operation panel.

  • Page 669: Applications

    [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select the desired application > [Activate]...
  • Page 670 [Login]. For this, you need to login as an administrator or as a user with privileges to carry out this setting. The factory default login user name and login password are set as shown below. Login User Name: 2508ci: 2500, 3508ci: 3500 Login Password: 2508ci: 2500, 3508ci: 3500 Select [ ] (information icon) for the application whose detailed information you want to check.

  • Page 671: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [System Menu/Counter] key, [Device Settings], [Keyboard] and then [Keyboard Layout] to choose the desired layout.
  • Page 672 Appendix > Character Entry Method Upper-case Letter Entry Screen Select the Shift key. Enter a name Enter a user name Number/Symbol Entry Screen Select [?123]. Enter a name Enter a name Enter a user name Enter a user name 11-11...

  • Page 673: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List #1' for an example. Enter 'List', (space). Enter a user name Enter a user name 1, 3 To switch between upper case and lower case, select the Shift key. Enter '#' and '1'.

  • Page 674: Paper

    Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to the following: Specifications (page 11-21) Basic Paper Specifications...

  • Page 675: Choosing The Appropriate Paper

    Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
  • Page 676 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers. Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
  • Page 677 Appendix > Paper Paper Sizes that can be Used with This Machine Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°...

  • Page 678: Special Paper

    Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper • Letterhead • Colored paper •...
  • Page 679 Appendix > Paper Label Be sure to feed labels from the multipurpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
  • Page 680 Appendix > Paper Hagaki (Cardstock) Burrs Burrs Before loading Hagaki (Cardstock) into the multipurpose tray, fan them and align the edges. If the Hagaki (Cardstock) paper is curled, straighten it before loading. Printing onto curled Hagaki (Cardstock) may cause jams. Use unfolded Oufuku hagaki (Return postcard) (available at post offices).
  • Page 681 Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications. Basic Paper Specifications (page 11-13) The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.

  • Page 682: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. NOTE For more information on using the FAX, refer to the following: FAX Operation Guide Machine Item Description Type Desktop Printing Method Electrophotography by semiconductor laser Paper Weight Cassette 52 to 300 g/m Multipurpose...
  • Page 683 602 × 665 × 790 mm (without Document Processor) Weight 2508ci: Approx. 196.3 lb/Approx. 90 kg (without toner container) 3508ci: Approx. 196.3 lb/Approx. 90 kg (without toner container) Space Required (W × D) 36.23" × 26.19" (Using multipurpose tray) 920 × 665 mm...
  • Page 684 Appendix > Specifications Item Description The power consumption of the The information is available at the website below. product in networked standby (If http://www.triumph-adler.com/C125713A00471CCE/direct/environment all network ports are connected.) http://www.triumph-adler.de/C125713A00471CCE/direct/umwelt http://www.utax.de/C12571260052E282/direct/umwelt-energieverbrauch- sicherheit http://www.utax.de/C12571260052E282/direct/environment Options Optional Equipment (page 11-2) *1 Up to upper limit height line in the cassette. *2 When two optional interface are installed, a fax line can not be installed.

  • Page 685: Copy Functions

    A6-R 17 sheets/min 17 sheets/min First Copy Black and White 2508ci 6.4 seconds or less Time (A4, 3508ci 5.3 seconds or less place on the platen, feed from Cassette) Color 2508ci 8.5 seconds or less 3508ci 7.0 seconds or less...

  • Page 686: Printer Functions

    Other than the above size, specifications are the same as those of Copy Speed. First Print Black and White 2508ci 7.0 seconds or less Time (A4, 3508ci 5.9 seconds or less feed from Color 2508ci 9.2 seconds or less Cassette) 3508ci 7.7 seconds or less Resolution 4800 dpi equivalent ×...

  • Page 687: Scanner Functions

    (A4 landscape, 300 dpi, Image quality: Text/Photo original) 2508ci 1-sided B/W 100 Images/min Color 100 Images/min 2-sided B/W 200 Images/min Color 200 Images/min 3508ci 1-sided B/W 100 Images/min Color 100 Images/min 2-sided B/W 200 Images/min Color 200 Images/min Interface Ethernet (1000 BASE-T/100 BASE-TX/10 BASE-T)

  • Page 688: Document Processor

    Appendix > Specifications Document Processor Description Item Document Processor Document Processor (Automatic 2-Sided) (Dual scan DP) Type DP-7140 DP-7150 DP-7160 DP-7170 (Skewed, Multifeed and Staple Detection) Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: A3/Ledger Maximum: A3/Ledger 11.69"...

  • Page 689: Paper Feeder (500-Sheet×2)

    Appendix > Specifications Paper Feeder (500-sheet×2) Item Description Paper Supply Method Friction roller feeder No. Sheets: 500, 80 g/m , 2 cassettes Paper Size A3, A4, A5, A6, B4, B5, B6, 216×340 mm, SRA3, Ledger, Letter, Legal, Statement, Executive, 12×18", Oficio II, Folio, 8K, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Kakugata 2, Youkei 4, Youkei 2, Nagagata 3, Custom (98 ×...

  • Page 690: Inner Finisher

    Appendix > Specifications Inner Finisher Item Description Number of Trays 1 tray Paper Size (80 g/m A3, B4, 216×340 mm, SRA3, Ledger, Legal, 12×18", Oficio II, Folio, 8K, Envelope C4: 250 sheets Finisher tray (no stapling) A4-R, A4, A5-R, A5, A6, B5-R, B5, B6, Letter-R, Letter, Statement, Executive, 16K-R, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6 3/4, Envelope Monarch, Envelope DL, Envelope C5, Hagaki (Cardstock), Oufuku hagaki (Return postcard), Youkei 4, Youkei 2: 500 sheets...

  • Page 691: 1,000-Sheet Finisher

    Appendix > Specifications 1,000-sheet Finisher Item Description Number of Trays 1 tray Paper Size Finisher tray A3, A5-R, B4, B5-R, B6-R, 216×340 mm, SRA3, Ledger, Legal, Statement-R, (80 g/m (Non-stapling) Executive, 12×18", Oficio II, Folio, 8K, 16K-R: 500 sheets A4-R, A4, B5, Letter-R, Letter, 16K: 1,000 sheets Supported Paper Weight Stapling: 90 g/m or less...

  • Page 692: 4,000-Sheet Finisher

    Appendix > Specifications 4,000-sheet Finisher Item Description Number of Trays 2 trays Paper Tray A (Non-Stapling) A3, B4, B5-R, 216×340 mm, SRA3, Ledger, Legal, Executive, 12×18", Size Oficio II, Folio, 8K: 1,500 sheets (80 g/m A4-R, A4, B5, Letter-R, Letter, 16K-R, 16K: 4,000 sheets A5-R, B6-R, Statement-R: 500 sheets Tray B A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, 216×340 mm, SRA3,...

  • Page 693: Mailbox (For 4,000-Sheet Finisher)

    Appendix > Specifications Mailbox (For 4,000-sheet Finisher) Item Description Number of Trays 7 trays Paper Size A3, B4, Ledger, Legal, 8K: 50 sheets (80 g/m A4-R, A4, A5-R, B5-R, B5, 216×340 mm, Letter-R, Letter, Statement-R, Executive, Oficio II, Folio, 16K-R, 16K: 100 sheets Dimensions (W ×...

  • Page 694: Job Separator Tray

    Appendix > Specifications Job Separator Tray Item Description Number of Trays 1 tray Maximum Sheets 100 Sheets (80 g/m Paper Size A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, 216×340 mm, SRA3, Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 12×18", Oficio II, Folio, 8K, 16K-R, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki (Cardstock), Oufuku hagaki (Return postcard), Youkei 4, Youkei 2, Custom (98 ×...

  • Page 695: Banner Tray

    Appendix > Specifications Banner Tray Item Description Max. number of sheets 10 sheets (Multipurpose tray) Paper length 210 to 304.8 mm (8.26" to 12") Paper width Max. 1,220.0 mm (48.03") Paper Type Paper weight: 136 to 163 g/m Paper type: Heavy 2 Dimensions (W ×...

  • Page 696: Backing Up Your Data

    To prevent erasing data, make regular backups as follows. Backing up your data using KYOCERA Net Viewer Use KYOCERA Net Viewer to save the following data registered in this machine to your PC regularly. • System Settings •...

  • Page 697: Functions List Of Security Quick Setup

    Appendix > Functions List of Security Quick Setup Functions List of Security Quick Setup The functions configured in each level of Security Quick Setup are as follows. After selecting the security level, configure the security function according to your operating environment. Item Security Quick Setup Level 1...
  • Page 698 Appendix > Functions List of Security Quick Setup Item Security Quick Setup Level 1 Level 2 Level 3 IPv6 Settings DNS over TLS Auto (Wireless Certificate Auto Validity Period Validity Period Validity Period Network) Verification Hash SHA2(256/384) SHA2(256/384) SHA2(256/384) Send Protocols: Certificate Auto Validity Period Validity Period...
  • Page 699 Appendix > Functions List of Security Quick Setup Item Security Quick Setup Level 1 Level 2 Level 3 Send Protocols FTP Client (Transmission) WSD Scan DSM Scan eSCL eSCL over SSL Other Protocols SNMPv1/v2c SNMPv3 HTTP HTTPS Enhanced WSD Enhanced WSD (SSL) LDAP LLTD REST...
  • Page 700 Appendix > Functions List of Security Quick Setup Item Security Quick Setup Level 1 Level 2 Level 3 Job Status/Job Display Jobs Detail Show All Show All Hide All (Display only Logs Settings Status when Administrator) Display Jobs Log Show All Show All Hide All (Display only when Administrator)

  • Page 701: Glossary

    Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. The angle of the touch panel is adjustable. Apple Talk AppleTalk offers file sharing and printer sharing and it also enables you to utilize application software that is on another computer on the same AppleTalk network.
  • Page 702 Appendix > Glossary DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client computers because it relieves individual clients including printers from the IP address being assigned.
  • Page 703 KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multipurpose (MP) Tray The paper supply tray on the front side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki (Cardstock), transparencies, or labels.
  • Page 704 Appendix > Glossary Printer Driver The software to enable you to print data created on any application software. The printer driver for the machine is downloaded from our website. Install the printer driver on the computer connected to the machine. RA (Stateless) The IPv6 router communicates (transmits) information such as the global address prefix using ICMPv6.
  • Page 705 Appendix > Glossary TWAIN (Technology Without An Interesting Name) A technical specification for connecting scanners, digital cameras, and other image equipment to computers. The TWAIN compatible devices enable you to process image data on any relevant application software. TWAIN is adopted on a large amount of graphic software (e.g.

  • Page 706: Index

    Index Canceled before Sending 8-25 Card Authentication Kit 11-6 Cassette Loading Envelopes or Cardstock 3-10 Numerics Loading Paper 3-4, 1,000-Sheet Finisher 10-115 Cassette 1 1,000-sheet Finisher 11-4 Cassette 1 (to 4) Settings 8-13 2-sided/Book Original 6-82 Cassette 2 3,000-Sheet Finisher Cassette 3 Manual Staple 5-76...
  • Page 707 Cover 6-62 Prevent Bleed-through (Send/Store) 8-35 Custom Box 11-40 Primary OCR Language 8-36 Deleting Documents 5-67 Repeat Copy 8-34 Editing and Deleting Custom Box 5-59 Reserve Next Priority 8-34 Printing Documents 5-61 Scan Resolution 8-35 Send 5-63 Skip Blank Page (Copy) 8-33 Storing Documents 5-60, 5-62...
  • Page 708 Display Brightness 8-10 E-mail Subject/Body 6-92 Display Settings 8-10 Email Subject/Body Default Screen 8-10 Default 8-36 Display Brightness 8-10 Email/Folder 8-25 Quick Setup Registration (Box Print) 8-10 Embedded Web Server RX 2-59 Quick Setup Registration (Copy) 8-10 Emulation 11-41 Quick Setup Registration (Send) 8-10 Selection 8-46...
  • Page 709 8-40 Functions List of Security Quick Setup 11-36 Favorites 5-11 Deleting 5-13 Editing 5-13 Recalling 5-12 Glossary 11-40 Registering 5-12 Google Cloud Print 4-16 8-25 Grayscale 11-41 Fax Communication Report 8-27 Group Authorization Settings 9-18 FAX Kit 11-5 Group Authorization 9-18 FAX RX Result Report 8-25...
  • Page 710 Laser Scanner Cleaning 8-85, 10-58 Job Accounting/Authentication Sharpness Adjustment 8-83 Authentication Security Tone Curve Adjustment 8-84, 10-56 Job Accounting 9-33 Image Preview at DP Jam 8-22 Unknown User Settings 9-52 Image Repeat 6-69 User Login Inner Finisher 10-113 Job Box 11-42 Inner Tray Deletion of Job Retention...
  • Page 711 Manual Staple 5-76, 8-51 OHP Backing Sheet 6-80 Margin 6-51 One Touch Key Default 8-34 Adding 3-43 Margin/Centering 6-51 Editing and Deleting 3-44 Media Type Setting 8-16 Operation Assist 8-20 Memo Page 6-66 Clear Settings after Job Started 8-20 Memory Diagnostics 8-85 Orientation Confirmation 8-20...
  • Page 712 Original Table Jam Location Indicators 10-59 Original Width Guides Mailbox 10-87 Original/Scan Settings 8-11 Multipurpose Tray 10-77 Auto Detect Original Size 8-11 Right Cover 1 10-78 Custom Original Size 8-12 Right Cover 2 (1,500-sheet×2) 10-84 Prevent Light Reflection 8-12 Right Cover 2 (500-sheet×2) 10-83 Outline font 11-42...
  • Page 713 Print setting 1,000-Sheet Finisher 10-11 Printing Job Terminator 8-48 4,000-Sheet Finisher 10-12 Resolution 8-48 Inner Finisher 10-9 Toner Save Level (EcoPrint) 8-46 Reserve Next Priority 8-34 User Name 8-47 Resolution 6-91, 8-48, 11-24, 11-25 Wide A4 8-48 Resource Saving - Paper 1-10 Printer Driver 11-43...
  • Page 714 Sharpness 6-43 Staple/Punch 6-30 Sharpness Adjustment 8-83 Status Monitor 4-23 Shortcuts Accessing 4-23 Adding 5-17 Exiting 4-23 Editing and Deleting Shortcuts 5-18 Notification Settings 4-26 Show Paper Setup Message 8-17 Status Page 11-43 Show Power Off Message 8-10 Status/Job Cancel Side Feeder (3,000-sheet) 11-4 Storing Size...
  • Page 715 Transparencies 11-17 White space 6-66 Trapping 6-45 11-44 Default 8-34 Setting WIA Driver 2-55 Tray 1 to 7 Wide A4 8-48 Tray A Wi-Fi Tray B Settings 2-34, 8-53 Troubleshooting 10-22 Wi-Fi Direct TWAIN 11-44 Printing 4-17 Setting TWAIN Driver 2-53 Settings 2-38, 8-52...
  • Page 717 TA Triumph-Adler GmbH Haus 5, Deelbögenkamp 4c, 22297 Hamburg, 2021.2 Germany 2XCGEEN001...

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