Page 1 3500i TASKalfa 4500i 5500i OPERATION GUIDE...
Page 2: Included Guides
Introduction Thank you for your purchase of 3500i/4500i/5500i. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.
Page 3: Safety Conventions In This Guide
Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 4: Table Of Contents
Contents Contents Quick Guide ..............vi Menu Map .
Page 5 Contents Original Size ..............4-2 Paper Selection.
Page 6 Contents Border Erase............. . . 6-26 File Name Entry .
Page 7 Contents Management User Login Setting ............10-2 Job Accounting Setting .
Page 8: Quick Guide
Quick Guide Be sure to read Legal and Safety Information before using this machine. Administrator tasks To make copies To print Simply press the Start key to make You can print via a network or print copies. You can also fine-tune the a PDF file directly from USB It copies.
Page 9: To Send Documents
Administrator tasks To send documents You can send scanned images via a network. Or, you can also store scanned images in USB memory. It sends. Send to Send Saving What Folder Documents to you want (SMB) USB Memory E-mail to do Connecting Cables Plug in the USB Network Setup (LAN Cable Connection)
Page 10 Administrator tasks To send a FAX As well as sending a FAX via telephone lines, you can also send a FAX via a network. NOTE: For more information on setting up and sending a FAX, refer to the FAX System It faxes.
Page 11: Menu Map
Menu Map (The names displayed on the touch panel are used here. These may differ from the referenced titles.) Org./Paper/Finishing Original Size (page 4-2) Paper Selection (page 4-3) Mixed Size Originals (page 4-6) Original Orientation (page 4-9) Fold (page 4-11) Collate/Offset (page 3-14) Staple/Punch Staple...
Page 12 Advanced Setup Continuous Scan (page 4-37) Auto Image Rotation (page 4-38) Negative Image (page 4-38) Mirror Image (page 4-39) Job Finish Notice (page 4-40) File Name Entry (page 4-42) Priority Override (page 4-42) Repeat Copy (page 4-43) DP Read Action (page 4-44) Program (page 3-55) Destination Address Book (page 3-39)
Page 13 Advanced Setup Zoom (page 6-6) Centering (page 6-7) Border Erase (page 6-26) FAX Delayed Transmission (refer to Fax Operation Guide) Continuous Scan (page 6-24) Job Finish Notice (page 6-35) File Name Entry (page 6-28) E-mail Subject/Body (page 6-29) i-FAX Subject/Body (refer to Fax Operation Guide) FAX Direct Transmission (refer to Fax Operation Guide)
Page 14 Border Erase (page 6-26) Continuous Scan (page 6-24) Job Finish Notice (page 6-35) File Name Entry (page 6-28) Open Print Functions Paper Selection (page 4-3) Collate/Offset (page 3-14) Staple/Punch Staple (page 3-18) Punch (page 3-20) Paper Output (page 4-13) Combine (page 4-14) Margin/Centering (page 4-16) Booklet (page 4-20) Duplex (page 3-12)
Page 15 Functions Sending Size (page 6-4) File Format (page 6-14) FAX TX Resolution (refer to Fax Operation Guide) Centering (page 6-7) FAX Delayed Transmission (refer to Fax Operation Guide) Job Finish Notice (page 6-35) File Name Entry (page 6-28) E-mail Subject/Body (page 6-29) i-FAX Subject/Body (refer to Fax Operation...
Page 16 (page 7-14) Job Box Private Print/Stored Job (page 7-15) Quick Copy/Proof and Hold (page 7-18) Repeat Copy (page 7-20) Form for Form Overlay Removable Store File Functions Original Size (page 6-2) Memory Mixed Size Originals (page 6-8) 2-sided/Book Original (page 6-11) Original Orientation (page 6-12) Storing Size (page 7-4) Prevent Bleed-thru (page 6-25)
Page 17 Text Stamp (page 4-30) Bates Stamp (page 4-31) Encrypted PDF Password (page 7-23) JPEG/TIFF Print (page 7-23) XPS Fit to Page (page 7-23) (refer to Fax Operation Guide) FAX Box Program (page 3-55) Printing Jobs (page 8-3) Sending Jobs (page 8-5) Storing Jobs (page 8-6) Device/Communication (page 8-14) Paper/Supplies (page 8-13)
Page 18 Error Handling Duplexing Error (page 9-13) Finishing Error (page 9-13) No Staple Error (page 9-13) Finishing Pages Exceeded (page 9-13) Punch Waste Full Error (page 9-14) Paper Mismatch Error (page 9-14) Inserted Paper Mismatch (page 9-14) Paper Jam before Staple (page 9-14) Paper Output (page 9-15) Orientation Confirmation (page 9-16) Function Defaults...
Page 19 Image Quality (File Format) (page 9-24) Collate/Offset (page 9-25) JPEG/TIFF Print (page 9-25) XPS Fit to Page (page 9-26) Continuous Scan (page 9-26) PDF/A (page 9-26) File Name Entry (page 9-27) E-mail Subject/Body (page 9-27) Repeat Copy (page 9-28) DP Read Action (page 9-28) USB Keyboard Type (page 9-29) System Stamp (page 9-29) Manual Staple (page 9-38)
Page 20 FAX (refer to Fax Operation Guide) Printer Emulation (page 9-54) EcoPrint (page 9-56) Toner SaveLevel(EcoPrint) (page 9-56) Override A4/Letter (page 9-56) Duplex (page 9-57) Copies (page 9-57) Orientation (page 9-58) Form Feed Timeout (page 9-58) LF Action (page 9-59) CR Action (page 9-59) Job Name (page 9-59) User Name (page 9-60) Paper Feed Mode (page 9-60)
Page 21 POP3 Security (User 1) (page 9-100) POP3 Security (User 2) (page 9-100) POP3 Security (User 3) (page 9-100) IPSec (page 9-100) LAN Interface (page 9-101) Restart Network (page 9-101) Restart Entire Device (page 9-89) Interface Block USB Host (page 9-102) Setting USB Device (page 9-102) Optional Interface 1 (page 9-102)
Page 22: User Login Setting
System Initialization (page 9-67) Display Brightness (page 9-68) Silent Mode (page 9-68) Auto Color Correction (page 9-68) Tone Curve Adjustment (page 9-68) Drum Refresh1 (page 9-69) Drum Refresh2 (page 9-70) Calibration Cycle (page 9-70) Calibration (page 9-71) Developer Refresh (page 9-71) Report Print Report Status Page (page 9-61)
Page 23: Job Accounting Setting
Guest Guest Authorization Set. Authorization (page 10-12) Guest Property (page 10-13) Obtain NW User Property (page 10-15) Simple Login Simple Login Settings (page 10-17) Simple Login Key (page 10-17) Job Accounting Job Accounting (page 10-20) Setting Print Accounting Report (page 10-32) Total Job Accounting (page 10-29) Each Job Accounting (page 10-29) Accounting List (page 10-22)
Page 24: Environment
Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) • Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Use coated paper at a temperature of 80.6 °F (27°C) or less and a humidity of 60% or less.
Page 25 Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 26: Laser Safety (Europe)
Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Page 27: Machine
SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.
Page 28: Safety Instructions Regarding The Disconnection Of Power
Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
Page 29 (1) year, or 300,000 copies/prints from date of installation, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
Page 30: Legal Restriction On Copying/Scanning
Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by law. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned. •...
Page 31: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information ................xxx • Regarding Trade Names..............xxx • Energy Saving Control Function ............. xxxvii • Automatic 2-Sided Copy Function ..........xxxvii •...
Page 32: Legal Information
Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. Regarding Trade Names • PRESCRIBE and KPDL are trademarks of Kyocera Corporation. • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A.
Page 33: Open Ssl License
GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/ lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceramita.com/gpl/.
Page 34: Original Ssleay License
Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;...
Page 35 Monotype Imaging License Agreement Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
Page 36: Knopflerfish License
Knopflerfish License This product includes software developed by the Knopflerfish Project. http://www.knopflerfish.org Copyright 2003-2010 The Knopflerfish Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 37 “Work” shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below). “Derivative Works”...
Page 38 You may add Your own copyright statement to Your modifications and may provide additional or different license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated in this License.
Page 39: Energy Saving Control Function
Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
Page 40: About This Operation Guide
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning.
Page 41: Conventions In This Guide
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed Ready to copy is displayed.
Page 42: Originals And Paper Sizes
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
Page 43: Part Names
1 Part Names This chapter identifies the machine parts and operation panel keys. • Operation Panel ..................1-2 • Machine ....................1-4...
Page 44: Operation Panel
Part Names Operation Panel Displays the Status/Job Cancel screen. Displays the Copy screen. Switches the touch panel display to enlarged display in the Copy screen or Send screen. Displays help guidance. Returns settings to their default states. Displays the System Menu. Displays number of sheets printed and number of...
Page 45 Part Names Clears entered numbers and characters. Pauses the printing job in progress. Puts the machine into Low Power Mode. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Lit when the machine's main power is on. Numeric keys.
Page 46: Machine
Part Names Machine Original Cover (Option) Mailbox (Option) Front Cover Document Finisher (Option) Cassette 1 to 5 (Cassette 3 to 5 are Options) • 5-a: Cassette 1 • 5-b: Cassette 2 • 5-c: Cassette 3 • 5-d: Cassette 4 • 5-e: Cassette 5 •...
Page 47 Part Names Network Interface Connector Waste Toner Tray USB Port (A2) Toner Container Release Lever USB Interface Connector (B1) Option Interface Original Size Indicator Plates Slit Glass Toner Container (Black) Document Processor (Option) Platen Clip Holder Operation Panel Handles Release button Waste Toner Box Cleaning Brush...
Page 48 Part Names Paper Length Guide (Paper Width Guide) Lock Inner Tray USB Port (A1) Right Cover 1 Lever Right Cover 1 Main Power Switch Paper Width Adjusting Tab Handle Right Cover 2 Lever Right Cover 2 Paper Width Guide Support Tray Section of the Multi Purpose Tray Multi Purpose Tray Right Cover 3 Lever Right Cover 3...
Page 49: Preparation Before Use
2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading paper and originals. • Check the Accessories ...............2-2 • Determining the Connection Method and Preparing Cables....2-3 •...
Page 50: Check The Accessories
Preparation before Use Check the Accessories Check that the following accessories are included. • Safety Guide • Quick Guide • DVD (Product Library) • CD-ROM (TWAIN compatible application)* * This accessory is not included in some countries and regions. Documents Contained in the Included DVD The following documents are contained in the included DVD (Product Library).
Page 51: Determining The Connection Method And Preparing Cables
Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T) Command Center RX...
Page 52: Preparing Necessary Cables
Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner Network interface LAN (10BASE-T or /Network FAX* 100BASE-TX, 1000BASE-T Shielded)
Page 53: Connecting Cables
Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator, the processing indicator and the memory indicator are off.
Page 54: Connecting Usb Cable
Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator, the processing indicator and the memory indicator are off.
Page 55: Power On/Off
Preparation before Use Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Press the Power key. When the main power indicator is off... Open the main power switch cover and turn the main power switch on. NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.
Page 56: Power Off
Preparation before Use Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key, the processing indicator and the memory indicator are off before turning off the main power switch. If you will not switch of the main power switch, refer to Low Power Mode and Auto Low Power Mode on page 2-9, and Sleep and Auto Sleep on page 2-10.
Page 57: Low Power Mode And Auto Low Power Mode
Preparation before Use Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators.
Page 58: Sleep And Auto Sleep
Preparation before Use Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the touch panel remains unlit.
Page 59: Switching The Language For Display [Language]
Preparation before Use Switching the Language for Display [Language] Select the language displayed on the touch panel. Use the procedure below to select the language. Press the System Menu key. Press [Common Settings] and then [Change] of Language. Press the key for the language you want to use. Common Settings - Language Set the language to use for the touch panel display.
Page 60: Setting Date And Time
Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message.
Page 61: Network Setup (Lan Cable Connection)
Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures.
Page 62 Preparation before Use Check if all the address entries are correct and press [OK]. After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON. For detailed information on restarting the network, refer to Restart Network on page 9-101.
Page 63: Appletalk Setup
Preparation before Use Auto-IP Settings Select whether or not to use Auto-IP. The default setting is On. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network and then [Next] of TCP/IP Setting. Press [Change] of TCP/IP. Press [On] and then press [OK].
Page 64: Installing Software
Preparation before Use Installing Software Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC. The following softwares are supported: •...
Page 65 Preparation before Use Click View License Agreement and read the License Agreement. Click Accept. Click Install Software. Click Express Mode. Select the print system to be installed and click Next. NOTE: If the print system detection window appears and the installer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload.
Page 66 Preparation before Use Customize the print system name if the print system is connected via a network and click Next. Click Install. NOTE: If the Windows security window appears, click Install this driver software anyway. A message appears saying that the printer has been installed successfully.
Page 67: Installing Printer Driver In Macintosh
Double-click either OS X 10.2 and 10.3 Only, OS X 10.4 Only or OS X 10.4 or higher depending on your Mac OS version. Double-click Kyocera OS X vx.x. Install the printer driver as directed by the instructions in the installation software.
Page 68 Preparation before Use Next, specify the print settings. If an IP or AppleTalk connection is used, the settings below are required. If a USB connection is used, the machine is automatically recognized and connected. Open System Preferences and click Print & Fax. Click the plus symbol (+).
Page 69 Preparation before Use Select the options available for the machine and click Continue The selected machine is added. 2-21...
Page 70: Setting Twain Driver
Setting TWAIN Driver Register this machine to the TWAIN Driver. Select the Start Button of the Windows display, All Programs, Kyocera and then TWAIN Driver Setting. TWAIN Driver screen appears. Click Add. Enter the machine name in the Name field.
Page 71: Setting Wia Driver
Preparation before Use Setting WIA Driver Register this machine to the WIA Driver. The following explanation assumes that Windows 7 is being used. Click the Windows Start button and enter Scanner in Program and File Search. Click Show scanners and cameras in the search list. The Scanners and Cameras screen appears.
Page 72: Command Center Rx (Settings For E-Mail)
Preparation before Use Command Center RX (Settings for E-mail) Command Center RX is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. NOTE: Here, information on the FAX settings has been omitted.
Page 73: E-Mail Setting
Preparation before Use E-mail Setting Specifying the SMTP settings allows you to send images scanned with this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images scanned with this machine as E-mail attachments, check the following: •...
Page 74 Preparation before Use Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item Description SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
Page 75: Loading Paper
Preparation before Use Loading Paper Paper can be loaded in the two standard cassettes and the multi purpose tray. Paper feeders are also available as an option (refer to Optional Equipment on Appendix-2). For the paper feed methods for each cassette, refer to the page below. Cassette Name Page...
Page 76: Loading Paper In The Cassettes
Preparation before Use Loading Paper in the Cassettes The standard cassettes The 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette 1 and 2 hold up to 500 sheets of plain paper (80 g/m ) (or up to 550 sheets of 64 g/m plain paper).
Page 77 Preparation before Use Press the (Paper Width Guide) Lock to release the lock. Grasp the paper width adjusting tab and move the paper width guides to fit the paper. Align the paper flush against the right side of the cassette. After removing new paper from its packaging, fan the paper before loading it in the cassette.
Page 78 Preparation before Use Press the (Paper Width Guide) Lock to lock. Insert the indication on the sheet so as to match the size and type of paper to be placed. (The indication is printed on both sides of the sheet.) NOTE: Fold the sheet in half and use with the side you want to display as the front side.
Page 79 Preparation before Use The Large Capacity Feeder (1,500-sheet x 2) (Option) The Optional cassettes will each hold plain paper, recycled paper or color paper. The Large Capacity Feeder (1,500-sheet x 2) holds up to 3,000 sheets (1,500-sheet x 2) of plain paper (80 g/m ) (or up to 3,500 sheets (1,750-sheet x 2) of 64 g/m plain paper).
Page 80 Preparation before Use With the bottom of the cassette pressed all the way down, press the hook on the side of the Paper Size Guide (B) to release it and pull out the Paper Size Guide (B). Paper Size Guide (B) Adjust the Paper Size Guide (B) to the paper size.
Page 81 Preparation before Use Insert the paper into the cassette. After removing new paper from its packaging, fan the paper before loading it in the cassette. (Refer to Before Loading Paper on page 2-27) IMPORTANT: • Before loading the paper, be sure that it is not curled or folded.
Page 82 Preparation before Use Side Feeder (3,000-sheet) (Option) The optional side feeder hold up to 3,000 sheets of plain paper (80 g/m ). The following paper sizes are supported: A4, B5, Letter. Pull the cassette out toward you until it stops and insert the paper into the cassette.
Page 83: Loading Paper In The Multi Purpose Tray
Preparation before Use Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 150sheets of A4 or smaller plain paper (80 g/m ) (or up to 165 sheets of 64 g/m plain paper) or up to 50 sheets of plain paper (80 g/m ) (or up to 55 sheets of 64 g/m plain paper) lager than A4.
Page 84 Preparation before Use Adjust the paper width guides to the width of the paper. After removing new paper from its packaging, fan the paper before loading it in the multi-purpose tray. (Refer to Before Loading Paper on page 2-27) Insert the paper along the paper width guides into the tray until it stops.
Page 85: Loading Envelopes
Preparation before Use Loading Envelopes Up to 10 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Monarch 3 7/8"×7 1/2" Envelope #10 (Commercial #10) 4 1/8"×9 1/2" Envelope #9 (Commercial #9) 3 7/8"×8 7/8"...
Page 86 Preparation before Use Insert along the paper width guide all the way in as shown. When you load envelopes or cardstock in the multi purpose tray Close Load envelopes with the print side facing down. the flap. e.g.) When printing the address. Portrait Landscape Return...
Page 87 Preparation before Use Specifying Paper Size and Media (Cassette Setting) The default paper size setting for cassettes 1 and 2, for the multi purpose tray and for the optional paper feeder (cassettes 3 to 5) is [Auto], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting.
Page 88 Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting. Cassette Setting, select one of [Cassette 1] to [Cassette 5] and press [Next]. Then press [Change] of Paper Size. NOTE: [Cassette 3] to [Cassette 5] are shown when the optional paper feeder is installed.
Page 89 Preparation before Use Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type. Item Description Paper...
Page 90 Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting, and then [Change] of Paper Size. For automatic detection of the paper size, press Common Settings - Paper Size [Auto] and select [Metric] or [Inch] as the unit.
Page 91: Loading Originals
Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Open the platen Cover or the optional document processor.
Page 92 Preparation before Use  Original size indicator plates (Inch models) (Metric models) Close the platen Cover or the optional document processor. IMPORTANT: Do not push the platen cover forcefully when you close it. Excessive pressure may crack the platen glass. CAUTION: Do not leave the platen cover or the optional document processor open as there is a danger...
Page 93: Loading Originals In The Document Processor
Preparation before Use Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Part Names of the Document Processor (1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table...
Page 94 Preparation before Use How to Load Originals IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam. Adjust the original width guides. Place the originals.
Page 95 Preparation before Use Original placement indicator The original placement indicator is lit or unlit depending on how originals are placed. Indications and their status are as follows. • Green lit: Original is placed properly. • Green blinking: Original is not placed properly. Remove and place again.
Page 96 Preparation before Use 2-48...
Page 97: Basic Operation
3 Basic Operation This chapter explains the following operations. • Login/Logout ..................3-2 • Enter key and Quick No. Search key ..........3-4 • Touch Panel Display ................3-5 • Original Preview..................3-6 • Copying....................3-7 • Sending.....................3-22 • Confirmation Screen of Destinations ..........3-28 • Preparation for sending a document to a PC........3-29 •...
Page 98: Login/Logout
Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.
Page 99 Basic Operation Simple Login If this screen is displayed during operations, select a user and log in. Select the user to login. NOTE: If a login password is required, an input screen will be displayed. For details, refer to the Simple Login on page 10-17. Keyboard Login Status...
Page 100: Enter Key And Quick No. Search Key
Basic Operation Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol (...
Page 101: Touch Panel Display
Basic Operation Touch Panel Display Display for Originals and Paper The touch panel displays the selected paper source and output tray. Press Start key to start printing. Copies Press [Cancel] to change settings. Original Copy Image Shortcut 1 position Output tray Shortcut 2 Paper...
Page 102: Original Preview
Basic Operation Original Preview You can display a preview image of the scanned document on the panel. NOTE: To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking Document Details on page 3-48. The procedure described here is for copying a single-page original. The procedure for previewing scanned originals is explained below.
Page 103: Copying
Basic Operation Copying Follow the steps as below for basic copying. Press the Copy key. NOTE: If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. Place the originals on the platen or in the optional document processor.
Page 104 Basic Operation Density Use this procedure to adjust the density when copying. You can adjust density using 7 or 13 levels. The procedure for adjusting the density of copies is explained below. Press the Copy key. Place the originals on the platen. Set the original on the platen and press [Image Quality] ->...
Page 105: Original Image
Basic Operation Original Image Select image quality suited to the type of original. The table below shows the quality options. Image Quality Option Description Original Image Original Type Printer Output For mixed text and photo documents printed on this machine originally. Text+Photo Book/Magazine For mixed text and photos printed in a...
Page 106 Basic Operation Zoom Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image Ledger: 129 % suitably to the selected paper size. Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
Page 107 Basic Operation XY Zoom Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%. The procedure for using zoom copying is explained below. Press the Copy key. Place the originals on the platen. Set the original on the platen and press [Layout/ Edit] ->...
Page 108 Basic Operation Duplex Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
Page 109 Basic Operation Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. • Binding Left: Originals with facing pages are Original Copy copied from left to right. • Binding Right: Originals with facing pages are copied from right to left.
Page 110 Basic Operation If you choose [2-sided>>1-sided], Copies [2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided], select the binding edge of the Duplex Original 1-sided originals of Original. >>1-sided 1-sided >>2-sided Binding Binding Press [Original Orientation] to select orientation of Left/Right 2-sided >>1-sided the originals, either [Top Edge on Top] or [Top Edge 2-sided on Left].
Page 111 Basic Operation With Document Finisher When you use offsetting, printed copies are segregated after each set of copies (or after each page). NOTE: The optional document finisher is required. The paper sizes supported in Offset are A3, B4, A4, B5, Letter, Legal, Ledger, Oficio II, 8k, 16k, 216×340mm, Folio.
Page 112: Reserve Next
Basic Operation Reserve Next This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to page 9-42).
Page 113: Interrupt Copy
Basic Operation Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE: If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically canceled and printing resumes.
Page 114 Basic Operation Staple Use this feature to staple your finished copies. NOTE: Stapling requires the optional document finisher. Note also that saddle stitching (center stapling) requires the folding unit. For details on paper sizes and numbers of sheets that can be stapled, refer to 1,000-sheet Finisher (Option) on page Appendix-26 or 4,000-sheet Finisher (Option) on page Appendix-27.
Page 115: Mixed Size Stapling
Basic Operation Follow the steps as below for stapling. Press the Copy key. Place the originals on the platen. NOTE: When performing Mixed Size Stapling, refer to Mixed Size Originals on page 4-6. Press [Org./Paper/Finishing] and then [Staple/ Punch]. Select the staple position. Copies Staple/Punch NOTE:...
Page 116 Basic Operation Punch Punch holes in sets of finished copies in preparation for binding. NOTE: Requires the optional document finisher and punching unit. For details on paper sizes that can be punched, refer to Hole Punch Unit (Option) on page Appendix-27. The orientations of the original and corresponding punch positions are as follows.
Page 117: Basic Operation
Basic Operation Follow the steps as below for punching. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing]and then press [Staple/Punch]. Select the type of hole punching. Copies Press [Original Orientation] to choose orientation of Staple/Punch 2 staples Staple the originals, either [Top Edge on Top] or [Top Edge Left...
Page 118: Sending
Basic Operation Sending This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.
Page 119: Destination List
Basic Operation Send as E-mail (E-mail Addr Entry) Sends a scanned original image as an E-mail attachment. NOTE: Access the Command Center RX beforehand and specify the settings required for sending e-mail. For details, see Command Center RX (Settings for E-mail) on page 2-24. Press the Send key.
Page 120 Basic Operation NOTE: When selecting [On] for Entry Check for New Destination (page 9-44), the confirmation screen appears. Enter the same destination again and press [OK]. When selecting [On] for Destination Check before Send (page 9-43), the confirmation screen appears after pressing the Start key.
Page 121 Basic Operation Enter host name, path, login user name and login Destination password. Press the key of each item to first Enter Destination. display the entry screen. Folder Path Entry Host Name To search for a folder on a PC on the network, Path press [Search SMB Host] or [Windows Network].
Page 122 Basic Operation Data to be entered are as follows. NOTE: You will be unable to send the data if you forget your login user name or login password. Contact your administrator and check your login user name or login password. For send to folder (SMB) Item Data to be entered...
Page 123 Basic Operation Press [Next Dest.] and repeat steps 4 to 6 to specify the destination. You can specify a combined total of up to 10 FTP and SMB destination folders. NOTE: When [Add to Addr Book] is displayed, the entry is registered in the Address Book. Press [OK] to register the entry in the destination list.
Page 124: Confirmation Screen Of Destinations
Basic Operation Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (page 9-43), the confirmation screen of destinations appears after pressing the Start key. Follow the steps below to confirm the destinations. Press [ ] or [ ] to confirm every destination.
Page 125: Preparation For Sending A Document To A Pc
Basic Operation Preparation for sending a document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other versions of Windows.
Page 126 Basic Operation Checking what to enter for [Login User Name] Check the domain name and user name for logging onto Windows. From the Start menu, select All Programs (or Programs), Accessories and then Command Prompt. The Command Prompt window appears. At the Command Prompt, enter "net config workstation"...
Page 127 Basic Operation Creating a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE: If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group. 1 From the Start menu, select Control Panel, Appearance and Personalization, and then Folder Options.
Page 128 Basic Operation Select the Share this folder checkbox and click the Permissions button. The Permissions for scannerdata dialog box appears. In Windows XP, select Share this folder and click the Permissions button. Click the Add button. Enter the user name in the text box and click the OK button.
Page 129 Basic Operation Select the entered user, select the Change and Read permissions, and click the OK button. In Windows XP, go to step 8. NOTE: "Everyone" gives sharing permission to everyone on the network. To strengthen security, it is recommended that you select Everyone and remove the Read permission checkmark. Click the OK button in the Advanced Sharing screen to close the screen.
Page 130 Basic Operation Checking the [Path] Check the share name of the shared folder that will be the destination for the document. Enter "\\pc4050" in "Program and File Search" in the Start menu. The Search Results screen opens. In Windows XP, click Search in the Start menu, select All files and folders, and search for the destination computer to which the file will be sent.
Page 131 Basic Operation Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission. NOTE: Log on to Windows with administrator privileges. Checking file and printer sharing From the Start menu, select Control Panel, System and Security, and Allow a program through Windows Firewall.
Page 132 Basic Operation Adding a port From the Start menu, select Control Panel, System and Security, and Check firewall status. Click Advanced settings. Click Inbound Rules. Click New Rule. Select Port and click Next. 3-36...
Page 133 Basic Operation Select TCP, select Specific local ports, enter "139", and click Next. Select Allow the connection and click Next. Make sure all checkboxes are selected and click Next. 3-37...
Page 134 Basic Operation Enter "Scan to SMB" in "Name" and click Finish. NOTE: In Windows XP or Windows Vista, follow the procedure below to set the port. 1 From the Start menu, select Control Panel, System and Security (or Security Center), and then Check Firewall Status) (or Windows Firewall).
Page 135: Specifying Destination
Basic Operation Specifying Destination When specifying destination, choose from the Address Book or use the One Touch Keys. NOTE: You can set the machine up so that the address book screen appears when you press the Send key. For details, refer to Default Screen on page 9-45. When the optional fax kit has been installed, you can specify the fax destination.
Page 136 Basic Operation Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Address Book Addr Book Address Book Sort Name Dest. Type Name Detail 0001 ABCD abcd@efg.com Search(Name) 0002 TUVW tuvw@xyz.com...
Page 137: One Touch Key
Basic Operation One Touch Key Select the destination using the One Touch Keys. Destination In the basic screen for sending, press the One Touch Destination Detail Address Book ABCD abcd@efg.com Keys where the destination is registered. E-mail TUVW 192.168.188.120 Addr Entry Group1 Group1 Folder Path...
Page 138: Using The Document Box
Basic Operation Using the Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Document Box contains four types of component boxes which provide the following functions. Custom Box...page 7-2 Custom Box is a component box which you can create within the Document Box and store data for later retrieval.
Page 139 Basic Operation The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.
Page 140: Basic Operation For Document Box
Basic Operation Basic Operation for Document Box This section explains basic operations for document boxes, using examples where tasks are carried out with custom boxes. NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-49.
Page 141 Basic Operation Custom Box List The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. You can manipulate the list in a range of ways, as shown below. Listing the boxes by name in Listing the boxes by owner in Listing the boxes by number in alphabetical order.
Page 142: Document List
Basic Operation Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by name Listing the documents by time of update in Listing the documents by size in in alphabetical order.
Page 143: Document Box Screen
Basic Operation Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Press [Add/Edit Box] in the box list screen. Highlight the box whose details you wish to check Document Box/Removable Memory - Add/Edit Box or edit and press [Detail/Edit]. Name Owner Used...
Page 144: Previewing Documents/Checking Document Details
Basic Operation Previewing Documents/Checking Document Details You can use this function to preview the documents stored in a document box or display the document details for checking. Use the procedure below. Select (highlight) a document to preview and then press [Preview] or [Detail]. Preview the document or check the document details.
Page 145: User Privileges
Basic Operation User Privileges When user login administration is enabled, accessibility to the Document Box components will vary depending on the given user privilege. Accessibilities vary depending on user privilege as follows: Access level Administrator User Accessibility Creating a box Changing box owner Operation Deleting a box...
Page 146 Basic Operation Password Entry Requirement When user login administration is enabled, requirement of a password differs depending on the level of privileges as follows: Administrator: The administrator is not required to enter a password to gain access to any box. User: The user is required to enter a password to gain access to a box which is protected by a password.
Page 147: Canceling Jobs
Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs Stop You can also cancel jobs by pressing the key. Printing jobs Press the Stop key with the copy screen or send screen displayed.
Page 148: Quick Setup Screen
Basic Operation Quick Setup Screen In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key is first pressed after power-on), important and generally often used functions are registered from among the versatile functions of this machine.
Page 149: Changing Registration
Basic Operation Functions Available for Function Default Registration Registration Document Document 1: Color Selection • Color Selection Storage 2: Resolution • Resolution 3: Density • Density 4: 2-sided/Book Original • 2-sided/Book Original 5: Original Orientation • Original Orientation 6: Original Image •...
Page 150 Basic Operation Press [Key 3] here as the key to set replacement Copy - Original Image location. Add Original Image to the Quick Setup screen. Press [OK]. A confirmation screen appears. Press [Yes]. The Original Image Quality function will be newly registered.
Page 151: Program
Basic Operation Program By registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. The programs below have been preregistered. The registered contents can be re-registered for easier use in your environment.
Page 152: Recalling Programs
Basic Operation Recalling Programs Use the procedure below to recall a registered program. If the Program key is pressed Press the Program key. Press [Recall] and press the key corresponding to the program number (01 to 50) to recall. Press the Quick No.
Page 153: Registering Shortcuts (Copy, Send, And Document Box Settings)
Basic Operation Registering Shortcuts (Copy, Send, and Document Box Settings) Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, sending functions, and functions set for document box.
Page 154: Using The Internet Browser
Basic Operation Using the Internet Browser This section explains how to use the Internet browser. NOTE: To use the internet browser, internet browser must be set to [On] in Internet Browser Setting on page 9-84. Launching and Exiting the Browser Use the procedure below to launch and exit the Internet browser.
Page 155 Title bar Close Displays the page title. Closes the Internet browser and returns you to the application list screen. KYOCERA MITA Scroll bars These allow you to scroll the displayed page up, down, left and right by pressing [ ], [...
Page 156: Using Weekly Timer
Basic Operation Using Weekly Timer "Weekly Timer" is installed on the machine as a standard application. Weekly Timer allows you to store machine on/off times for each day of the week and set the machine to automatically turn on and off at those times. IMPORTANT: On/off using Weekly Timer puts the machine in the same state (sleep) as when the power key is pressed on the operation panel.
Page 157: Checking Counter
Basic Operation Checking Counter Press the Counter key to check the number of sheets printed and scanned. For details, refer to Checking and Printing Counter on Counter page 10-33. Printed Pages Copy Printer Total Black&White: 1000 Scanned Pages Copy Others Total Originals: 1000...
Page 158 Basic Operation 3-62...
Page 159: Copying Functions
4 Copying Functions This chapter explains the functions available for copying. • Original Size..................4-2 • Paper Selection...................4-3 • Mixed Size Originals ................4-6 • Original Orientation ................4-9 • Fold ....................4-11 • Paper Output..................4-13 • Combine....................4-14 • Margin/Centering ................4-16 • Border Erase..................4-18 •...
Page 160: Original Size
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Standard Have the size of original Inch models: Auto, Ledger, Legal, Letter, Letter-R, Sizes 1 detected automatically, or Statement, Statement-R, Oficio II and 11×15"...
Page 161: Original Size
Copying Functions If [Size Entry] is selected, press [+] or [-] to specify Copies the horizontal size (X) and the vertical size (Y). Press [# Keys] to enter the size directly using the Original Size (50 - 432) Standard numeric keys. Sizes 1 Standard Sizes 2...
Page 162: Selecting The Multi Purpose Tray
Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. How to Category Item Sizes Select Paper Standard Choose from Inch models: Ledger, Legal, Letter, Letter-R, Size Sizes 1 the standard...
Page 163 Copying Functions Use the procedure below to select the paper size and media type. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing], [Paper Selection] and then [Media Type]. Press [Standard Sizes 1 ], [Standard Sizes 2 ], Copies [Others] or [Size Entry] to select the paper size.
Page 164: Mixed Size Originals
Copying Functions Mixed Size Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Page 165 Copying Functions Originals of Different Widths (Available for metric models only) Place all originals of different widths. The supported combinations of originals are as follows. NOTE: When mixing the original sizes as using the following combination: A4-R, B5-R, and Folio, make sure to set the System Menu key ->...
Page 166: Selecting How To Copy Originals
Copying Functions Selecting How to Copy Originals Select whether you wish to create individual copies on different size paper matching the original sizes or to produce all copies on the same size paper. NOTE: This function is available regardless of whether originals have the same width or not. The table below shows the finished document sizes for the different original size options.
Page 167: Original Orientation
Copying Functions Original Orientation Select the original orientation to use the following functions. • Zoom (XY Zoom) • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling/Punch (optional feature) •...
Page 168 Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Original Orientation]. Select [Top Edge on Top] or [Top Edge on Left] as Copies the way the original is oriented.
Page 169: Fold
Copying Functions Fold You can fold finished copies. NOTE: Folding requires the optional 4,000 sheet document finisher and the folding unit. For details on paper sizes and numbers of sheets that can be folded, refer to Center-Folding Unit (Option) on page Appendix-28.
Page 170 Copying Functions The procedure for using fold copying is explained below. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Fold]. Select the fold method. Copies Fold NOTE: To use saddle stitching, press [Bi-Fold] and Staple then [Saddle Stitch].
Page 171: Paper Output
Copying Functions Paper Output You can use the procedure below to select an output destination such as the optional document finisher for your copies. NOTE: Optional output destinations include the job separator, 1,000 sheet document finisher, 4,000 sheet document finisher, and mailbox. The table below shows the available output destinations.
Page 172: Combine
Copying Functions Combine This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, Ledger, Legal, Oficio II, 216×340mm Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
Page 173 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE:...
Page 174: Margin/Centering
Copying Functions The procedure for using Combine mode copying is explained below. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Combine]. Press [2 in 1] or [4 in 1], and choose the page layout Copies of Layout.
Page 175 Copying Functions Use the procedure below to make copies with margins. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Margin/Centering]. Press [Margin] to select the copy with margin. Copies Use [+] or [–] to enter the margins for Left/Right and Margin/Centering Left/Right (-18 - +18)
Page 176: Border Erase
Copying Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the...
Page 177: Border Erase To Back Page
Copying Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting Page as the front page Do Not Erase...
Page 178: Booklet
Copying Functions Booklet The Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the multi purpose tray.
Page 179 Copying Functions The procedure for using Booklet copying is explained below. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Booklet]. Press [1-sided>>Booklet] to produce a booklet Copies from single-sided originals. Booklet Press [2-sided>>Booklet] to produce a booklet Original Binding from two-sided originals.
Page 180: Cover
Copying Functions Cover Add a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray.
Page 181: Form Overlay
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already Density registered in the machine's memory. :30% Forms Original...
Page 182: Page #
Copying Functions Page # Number multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. Select Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle or Bottom Right as the page numbering position.
Page 183 Copying Functions Select the numbering format from [-1-], [P.1] or Copies [1/n]. Page # Position Select the page numbering position. Auto Left Middle Right Last Page Bottom Bottom Bottom To start page numbering from a page other than the Left Middle Right Auto...
Page 184: Memo Page
Copying Functions Memo Page Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 216×340mm, Letter, Letter-R, Statement-R, Folio, 8K, 16K and 16K-R.
Page 185: Types Of Page Boundary Lines
Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted Borders (Cropmark) Use the procedures below to insert page boundary lines on your copies. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Memo Page].
Page 186: Image Repeat
Copying Functions Image Repeat Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Image Repeat Copies the original image multiple times onto 1 sheet at a specified magnification. You can also specify how much of the original is repeatedly copied.
Page 187 Copying Functions Press [+] or [–] to input the area of the original to be repeated. With metric models, you can enter the border width directly using the numeric keys after pressing [#- Keys]. Y1: Length from top left of platen to top edge of repeat area X1: Length from Height from top left of platen to left edge of repeat area...
Page 188: Text Stamp
Copying Functions Text Stamp When making copies, you can print a text stamp on copy output. NOTE: The optional Expansion Memory is required. This cannot be set when Text Stamp is set in the system settings. For details, see Printing Jobs on page 9-30. The items that may be configured are as follows.
Page 189: Bates Stamp
Copying Functions Press [Position] and select the position of the text stamp. Press [Font] and select font and display settings for the text stamp. Press [Original Orientation] to choose the orientation of the originals, either [Top Edge on Top] or [Top Edge on Left]. Then press [OK]. Press [OK].
Page 190 Copying Functions Press [On]. Copies Press [Date], [User Name], [Serial Number], Bates Stamp Stamp [Numbering], [Text 1], or [Text 2], and set additional [Date] information to be printed in the stamp. Date User Name Serial Number Delete Numbering Text 1 Text 2 If you selected [Text 1] or [Text 2], press [Change] below it and enter the text string to be printed.
Page 191: Ecoprint
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Press the Copy key. Place the originals on the platen.
Page 192: Sharpness
Copying Functions Sharpness Adjust the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire* patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Blur].
Page 193: Background Density Adj
Copying Functions Background Density Adj. Remove dark background from originals, such as newspapers. The smaller the number becomes lighter the background becomes. If the ground color is obtrusive, select [Auto]. If [Auto] does not remove the ground color, select [Manual] and adjust the density of the ground color.
Page 194: Prevent Bleed-Thru
Copying Functions Prevent Bleed-thru Hide background colors and image bleed-through when scanning thin originals. The procedure for using prevent bleed-thru copying is explained below. Press the Copy key. Place the originals on the platen. Press [Image Quality] and then press [Prevent Bleed-thru].
Page 195: Continuous Scan
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Finish Scan].
Page 196: Auto Image Rotation
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 9-22. The procedure for making copies using Auto Image Rotation is explained below.
Page 197: Mirror Image
Copying Functions Mirror Image Copies the mirrored image of the original. Use the procedure below to make mirror image copies. Press the Copy key. Place the originals on the platen. Press [Advanced Setup] and then [Mirror Image]. Press [On] to select Mirror Image. Press [OK].
Page 198: Job Finish Notice
Copying Functions Job Finish Notice Sends a notice by e-mail when a job is completed. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish. NOTE: The user’s PC should be configured in advance so that E-mail can be used.
Page 199 Copying Functions To directly enter the E-mail address, press Copies [Address Entry]. Press [E-mail Address], enter the address and press [OK]. Job Finish Notice Press [OK]. E-mail Address Address Book Press the Start key to start copying. Upon Address Entry completion of the job, an E-mail notice is sent to the selected destination.
Page 200: File Name Entry
Copying Functions File Name Entry Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job.
Page 201: Repeat Copy
Copying Functions Repeat Copy Enables additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Page 202: Dp Read Action
Copying Functions Maximum Number of Repeat Copy Jobs Retained You can use the procedure below to change the maximum number of copy jobs that can be retained in the document box. Use the procedure below to change the maximum number of copy jobs retained. Press the System Menu key.
Page 203: Printing
5 Printing This chapter explains the functions available for printing. For details on Using the Document Box, refer to the Chapter 7 - Document Box. • Printing - Printing from Applications............5-2 • Using a Job Box..................5-6...
Page 204: Printing - Printing From Applications
Printing Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library). Create a document using an application. Click File and select Print in the application.
Page 205 Printing Printer driver print settings screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the DVD. Description Quick Print Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.
Page 206 Printing Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. Click the ? button in the upper right corner of the screen and then click the item you want to know about.
Page 207 Printing Banner printing When a document length from 470.1 mm (18.51") to a maximum of 1220.0 mm (48") is specified for printing, the print job is treated as long document printing. When you execute printing in this case, a message appears on the machine's operation panel.
Page 208: Using A Job Box
Printing Using a Job Box The Job Box stores print data in the machine's Document Box (HDD) for later printing from the operation panel as needed. Private Print Private Print stores the print data which is printed by using the printer driver to send data as a Private Print. In Private Printing, you can specify that a job is not printed until you release the job at the operation panel.
Page 209: Job Storage
Printing Job Storage Job storage is a Job storage (e-MPS) option that lets you store a print job permanently on the hard disk for printing later. You also have the option of protecting the print job from unauthorized printing by using an access code.
Page 210 Printing...
Page 211: Sending Functions
6 Sending Functions This chapter explains the functions available for sending originals. • Original Size..................6-2 • Sending Size..................6-4 • Zoom....................6-6 • Centering ....................6-7 • Mixed Size Originals ................6-8 • 2-sided/Book Original................6-11 • Original Orientation ................6-12 • File Format..................6-14 • File Separation..................6-15 •...
Page 212: Original Size
Sending Functions Original Size Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original sizes Item Detail Size...
Page 213 Sending Functions Use the procedure below to select the original size when sending scanned images. Press the Send key. Place the originals on the platen. Press [Org./Sending Data Format] and then [Original Size]. Press [Standard Sizes 1], [Standard Sizes 2], Destination [Others], or [Size Entry] to select the original size.
Page 214: Sending Size
Sending Functions Sending Size Select the sending size (the size of image to be sent). The table below lists the sizes. Item Detail Size Standard Select from Same Inch models: Same as Original Size, Ledger, Sizes 1 as Original Size or Legal, Letter, Statement, Oficio II, 11×15"...
Page 215 Sending Functions Use the procedure below to select the size for transmission when sending scanned images. Press the Send Key. Place the originals on the platen. Press [Org./Sending Data Format] and then [Sending Size]. Press [Standard Sizes 1], [Standard Sizes 2], or Destination [Others] to select the sending size.
Page 216: Zoom
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size. NOTE: When zooming in or out, see Sending Size on page 6-4 when selecting the sending size.
Page 217: Centering
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.
Page 218: Mixed Size Originals
Sending Functions Mixed Size Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Originals of the Same Width When the original widths are the same, the combinations of originals that can be placed are as follows.
Page 219 Sending Functions Originals of Different Widths (Available for metric models only) The combinations of originals of different sizes that can be placed together are as follows. NOTE: When mixing the original sizes as using the following combination: A4-R, B5-R, and Folio, make sure to set the System Menu key ->...
Page 220 Sending Functions Use the procedure below to send mixed size originals as a batch. Press the Send key. Place the original into the document processor. IMPORTANT: When placing originals of different width, arrange the originals so that their left sides and top sides are aligned, and place the originals in alignment with the far width guide.
Page 221: 2-Sided/Book Original
Sending Functions 2-sided/Book Original Select the type and binding of the original depending on the original. The table below lists the binding directions for each original type. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such Book...
Page 222: Original Orientation
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of the original . To use the functions below, select the orientation in which the original is set on the platen. •...
Page 223 Sending Functions Use the procedure below to select the orientation when placing the originals on the platen for sending. Press the Send key. Place the originals on the platen. Press [Org./Sending Data Format] and then [Original Orientation]. Select original orientation from [Top Edge on Top] Destination and [Top Edge on Left].
Page 224: File Format
Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. Adjustable range of image File Format Color mode quality PDF* 1 Low Quality (High Comp.) to Auto Color (Color/Grayscale), Auto 5 High Quality (Low Comp.) Color (Color/Black and White), Full Color, Grayscale, Black and White...
Page 225: File Separation
Sending Functions Use the procedures below to select the file format for transmission. Press the Send key. Place the originals on the platen. Press [Org./Sending Data Format] and then [File Format]. Select the file format from [PDF], [TIFF], [JPEG], Destination [XPS], and [High Comp.
Page 226: Pdf Encryption Functions
Sending Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. The items you can restrict the access level with are as follows. Item Value Detail...
Page 227 Sending Functions Restrict the access level of the PDF file. Press [ File Format - Detail of Printing Allowed to select the item (the scope of limit). The item to be displayed differs according to Printing Allowed Not Allowed the version of Acrobat selected in Compatibility in Changes Allowed Not Allowed step 4.
Page 228: Original Image
Sending Functions The table below shows the available settings. Item Detail Disable Prohibit the copying of text and objects on the PDF file. Enable Can copy text and objects on the PDF file. Press [OK] three times to return to Orig./Sending Data Format.
Page 229: Density
Sending Functions Density Use the procedure below to adjust the density when scanning the originals. You can adjust density using 13 levels. The procedures for adjusting the density is explained below. Press the Send key. Place the originals on the platen. Press [Color/Image Quality] and then [Density].
Page 230: Scan Resolution
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
Page 231: Sharpness
Sending Functions Sharpness Select the sharpness of the image outline. The table below shows the available settings. Item Detail Sharpen Emphasize the image outline. Blur Blur the image outline. Can weaken a Moire effect (grids appearing as wavelike patterns when scanning printed photos). Text/Fine Line Normal Make letters and lines appear sharper.
Page 232: Background Density Adj
Sending Functions Background Density Adj. Remove dark background from originals, such as newspapers. The smaller the number becomes lighter the background becomes.If the ground color is obtrusive, select [Auto]. If [Auto] does not remove the ground color, select [Manual] and adjust the density of the ground color. Use the procedure below to set the background density when sending scanned images.
Page 233: Color Selection
Sending Functions Color Selection This feature allows you to select the color mode used for scanning when sending images. You can select from Auto Color (Color/Gray), Auto Color (Color/B & W), Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images. Press the Send key.
Page 234: Continuous Scan
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [Finish Scan].
Page 235: Prevent Bleed-Thru
Sending Functions Prevent Bleed-thru Hide background colors and image bleed-through when scanning thin originals. Use the procedure below to set the prevent bleed-thru when sending scanned images. Press the Send key. Place the originals on the platen. Press [Color/Image Quality] and then press [Prevent Bleed-thru].
Page 236: Border Erase
Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book...
Page 237 Sending Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting as the Page front page Do Not Erase...
Page 238: File Name Entry
Sending Functions File Name Entry This setting allows you to assign a document name to scanned images. A job number and the date and time can be added. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Press the Send key.
Page 239: E-Mail Subject/Body
Sending Functions E-mail Subject/Body When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [E-mail Subject/ Body].
Page 240: Wsd Scan
Installing Driver Software (for Windows 7) Click Start and then Network in the computer. Right-click the machine’s icon (Kyocera: XXX:XXX) and then click Install. NOTE: If the User Account Control window appears, click Continue.
Page 241 Sending Functions Select the destination computer and press [OK]. WSD Scan - Selecting Computer Select the destination computer and press [OK]. Press [Reload] to reload the computer list. Computer Name Reload You can view information on the selected computer pc000101 by pressing [Detail].
Page 242: Scanning Using Twain
Sending Functions Scanning using TWAIN This section explains how to scan an original using TWAIN. The machine’s TWAIN/WIA can be used for two types of scanning: scanning a document placed in the machine, and scanning a document that has been stored in a custom box.
Page 243 Sending Functions Item Detail Configuration This is used to check current settings and store frequently used settings. When the Configuration button is clicked, a setting screen opens with buttons for Details, Add current configuration, and Delete selected configuration. Details Current settings can be checked. Add current Save current settings with a name and comment.
Page 244 Sending Functions Set how to display the document data. Click the Setting button to select each item. Item Detail View Change the display in the Document List field to List or Thumbnails. Delete After scanning the document data, delete the data from the Custom Box. Invert Invert the document data color to start scanning.
Page 245: Job Finish Notice
Sending Functions Job Finish Notice Sends a notice by e-mail when a job is completed. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish. NOTE: The user’s PC should be configured in advance so that E-mail can be used.
Page 246: Send And Print
Sending Functions Send and Print When you send originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Send and Print].
Page 247: Ftp Encrypted Tx
Sending Functions FTP Encrypted TX This allows you to encrypt documents when you send them. If you select [On] in this option, you can then select the encryption method in the basic send screen. Use the procedure below to scan and send originals as encrypted files. Press the Send Key.
Page 248: Text Stamp
Sending Functions Text Stamp When sending, you can display a text stamp on the originals. NOTE: The optional Expansion Memory is required. This cannot be set when Text Stamp is set in the system settings. For details, see Sending Jobs on page 9-32. The items that may be configured are as follows.
Page 249: Bates Stamp
Sending Functions Press [Font] and select font and display settings for the text stamp. Press [Original Orientation] to choose the orientation of the originals, either [Top Edge on Top] or [Top Edge on Left]. Then press [OK]. Press [OK]. Specify the destination, and press the Start key to start sending.
Page 250 Sending Functions Use the procedure below to specify the Bates Stamp settings. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then press [Bates Stamp]. Press [On]. Copies Press [Date], [User Name], [Serial Number], Bates Stamp Stamp [Numbering], [Text 1], or [Text 2], and set additional [Date]...
Page 251: Color Type
Sending Functions Color Type This sets the color type when you send color documents. The table below shows the available settings. Item Detail Send color document in RGB. sRGB Match the color reproduction space between sRGB compatible systems. Selecting RGB displays the color profile values set on the machine. Press System Menu key.
Page 252: Scanning With Fmu Connection
Sending Functions Scanning with FMU Connection "FMU Connection" is installed on the machine as a standard application. FMU Connection can be used to scan an original according to the settings configured with "File Management Utility" on the provided DVD, and save the image data and scanning information on a specified server or in a specified folder.
Page 253: Document Box
7 Document Box This chapter explains the typical procedure for utilizing Document Box. • Using a Custom Box ................7-2 • Job Box .....................7-14 • Printing Documents Stored in Removable USB Memory....7-22 • Saving Documents to USB Memory (Scan to USB) ......7-24 •...
Page 254: Using A Custom Box
Document Box Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-49. Creating a New Custom Box (Add/Edit Box) Use the procedure below to create a new box in the user box.
Page 255 Document Box Item Detail Auto File Deletion Automatically deletes stored documents after a set period of time. Press [On] to enable automatic deletion and then use [+] and [-] or the numeric keys to enter the number of days for which documents are stored. You can enter any number between 1 and 31 day(s).
Page 256 Document Box Storing Documents (Store File) The procedure for storing documents in a custom box is explained below. Press the Document Box key. Place the originals in the document processor or on the platen. Press [Custom Box], select the box where the document will be stored and then press [Store File].
Page 257: Printing Documents (Print)
Document Box Printing Documents (Print) The procedure for printing documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to print and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 258 Document Box Document print features The features below can be selected when printing a document. • Paper Selection (page 4-3) • Cover (page 4-22) • Fold (page 4-11) • Collate/Offset (page 3-14) • Form Overlay (page 7-9) • Text Stamp (page 4-30) •...
Page 259: Sending Documents (Send)
Document Box Sending Documents (Send) The procedure for sending documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to send and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 260 Document Box Document send features The features below can be selected when sending a document. • Sending Size (page 6-4) • i-FAX Subject/Body • Original Image (page 6-18) (refer to Fax Operation Guide) • File Format (page 6-14) • FTP Encrypted TX (page 6-37) •...
Page 261: Form Overlay From Custom Boxes (Form Overlay)
Document Box Form Overlay from Custom Boxes (Form Overlay) This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes and then print the results. NOTE: The optional Expansion Memory is required. Use the procedure below. Press the Document Box key.
Page 262: Editing Documents
Document Box Editing Documents This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine. Moving a Document / Copying a Document (Move/Copy) The procedure for moving or copying documents is explained below.
Page 263 Document Box To copy or move the document to a custom box, select the destination box. Move to Custom Box To copy the document to USB memory, select the Select the destination box and press [Move]. destination folder and press [Next]. If necessary, Document set the saved file size and the file format, etc.
Page 264 Document Box Arrange the documents into the order in which they Join are to be joined. Confirm the order of documents to combine. Highlight the document you want to rearrange and File Name Date and Time Size press [Up] or [Down] to move it to the correct place 2008101010574501 2010/10/10 09:40 21 MB...
Page 265: Deleting Documents
Document Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to delete and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 266: Job Box
Document Box Job Box Private Print/Stored Job Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private Print/Stored Job box.
Page 267: Quick Copy/Proof And Hold
Document Box Deleting a Document You can delete documents stored in a Private Print/Stored Job box. Use the procedure below to delete a document. Press the Document Box key. Press [Job Box]. Select [Private Print/Stored Job] and press [Open]. Select the creator of the document and press [Open].
Page 268: Printing A Document
Document Box Press [Document Box/Removable Memory], [Next] of Job Box, then [Change] of Quick Copy Job Retention. Press [+] or [–] to enter the maximum number of Document Box/Removable Memory - Quick Copy Job Retention stored jobs. You can enter any number between 0 Set the maximum number of quick copy/proof print jobs to retain.
Page 269: Document Box
Document Box Specify the number of prints as desired. Press [Start Print] to start printing. Deleting a Document You can delete documents stored in the Quick Copy/Proof and Hold box. Use the procedure below to delete a document. Press the Document Box key. Press [Job Box], [Quick Copy/Proof and Hold], then [Open].
Page 270: Printing A Document
Document Box Repeat Copy Repeat Copy Job Retention To maintain free space on the hard disk, you can set the maximum number of stored jobs. Use the procedure below to specify the maximum number of stored jobs. Press the System Menu key. Press [Document Box/Removable Memory], [Next] of Job Box, [Change] of Repeat Copy Job Retention.
Page 271 Document Box Deletion of Job Retention This setting specifies that documents, such as Private Printing, Quick Copying, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. The table below shows the available settings.
Page 272: Form For Form Overlay
Document Box Form for Form Overlay Storing a Form You can store forms to be used for the form overlay in the Form for Form Overlay box. One page can be registered in one form. Use the procedure below to store a form. Press the Document Box key.
Page 273: Document Box
Document Box Deleting a Form Stored You can delete the form stored in the Form for Form Overlay box. Use the procedure below to delete a form. Press the Document Box key. Press [Job Box]. Select [Form for Form Overlay] and press [Open]. Select the form to delete and press [Delete].
Page 274: Printing Documents Stored In Removable Usb Memory
Document Box Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: •...
Page 275 Document Box Select the file to be printed and press [Print]. Removable Memory Name Date and Time Size Document 2010/10/10 09:30 Document 2010/10/10 09:40 001/999 Document 2010/10/10 09:50 Memory Document 2010/10/10 10:00 Information Remove Document 2010/10/10 10:05 Memory Print Delete Detail Open Store File...
Page 276: Saving Documents To Usb Memory (Scan To Usb)
Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. NOTE: The maximum number of the storable files is 100.
Page 277 Document Box Select the folder where the file will be stored and press [Open]. The machine will display the top 3 folder levels, including the root folder. Press [Store File]. Removable Memory Name Date and Time Size Document 2010/10/10 09:30 Document 2010/10/10 09:40 001/999...
Page 278: Removing Usb Memory
Document Box Removing USB Memory Remove the USB memory. IMPORTANT: Be sure to follow the proper procedure to avoid damaging the data or USB memory. Press the Document Box key. Press [Removable Memory]. Press [Remove Memory]. Removable Memory Name Date and Time Size Document 2010/10/10 09:30...
Page 279: Status / Job Cancel
8 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication.
Page 280: Checking Job Status
Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting status of jobs are displayed as a list on the touch panel in three different screens - Printing Jobs, Sending Jobs, and Storing Jobs.
Page 281: Details Of The Status Screens
Status / Job Cancel Details of the Status Screens The items and keys displayed on the status screens are as follows. For information on how to display the Status screen, see Displaying Status Screens on page 8-2. Printing Jobs Status Status Job Type Job No.
Page 282 Status / Job Cancel Item / Key Detail ] of Job Type Sorts by specific type of job [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. [Cancel] Select the job to be canceled from the list, and press this key. [Priority Override] Select the job to be overridden, and press this key.
Page 283 Status / Job Cancel Sending Jobs Status Scheduled Job Status Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 abc@def.com InProcess Cancel Priority Detail Override Device/ Printing Jobs Sending Jobs Storing Jobs Paper/Supplies Communication 10/10/2010 10:10 Status The table below lists the items displayed in the Sending Jobs Status screen.
Page 284: Storing Jobs
Status / Job Cancel Storing Jobs Status Status Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 doc20070225144758 InProcess Cancel Detail Device/ Printing Jobs Sending Jobs Storing Jobs Paper/Supplies Communication Status 10/10/2010 10:10 The table below lists the items displayed in the Storing Jobs Status screen. Display / Key Details Job No.
Page 285: Checking The Detailed Information Of Jobs
Status / Job Cancel Checking the Detailed Information of Jobs Check the detailed information of each job. Use the procedure below to check a job's information. Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs], or [Storing Jobs]. To check the scheduled transmission, press [Sending Jobs] and then [Scheduled Job].
Page 286 Status / Job Cancel Status/Destination is displayed when address is Detail Job No.: 000081 selected. Press [Detail] to display the list. Job Type Press [ ] or [ ], select a destination and press Type Destination Status [Detail]. Information on the selected job is displayed for doc20070404131415 Sending checking.
Page 287: Checking Job History
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by Command Center RX or KMnet Viewer from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.
Page 288: Checking The Detailed Information Of Histories
Status / Job Cancel Checking the Detailed Information of Histories Check the detailed information of each history. Display of the detailed information of Job Finish history Use the procedure below to check the job finish history. Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log].
Page 289: Pause And Resumption Of Jobs
Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Press the Status/Job Cancel key. Press [Pause All Print Jobs] on the Printing Jobs Status Status screen.
Page 290: Priority Override For Waiting Jobs
Status / Job Cancel Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. The procedure for using Priority Override is explained below. Press the Status/Job Cancel key. Press [Printing Jobs]. Select the job to be given priority, and press Status [Priority Override].
Page 291: Checking The Remaining Amount Of Toner And Paper (Paper/Supplies)
Status / Job Cancel Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Check the remaining amount of toner, paper, and staples on the touch panel. Use the procedure below to check the remaining amounts. Press the Status/Job Cancel key. Press [Paper/Supplies].Check the remaining Status amount of toner and the status of the waste toner...
Page 292: Device/Communication
Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Displaying Device/Communication Screen The procedure for using the Device/Communication screen is explained below. Press the Status/Job Cancel key.
Page 293: Configuring The Devices
Status / Job Cancel Configuring the Devices Status Scanner Hard Disk Ready. Overwriting... Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 FAX Port 2 Dialing... Receiving... Line Off Manual RX Line Off i-FAX Check New FAX Printing Jobs Sending Jobs Storing Jobs Device/...
Page 294: Removing The Usb Memory
Status / Job Cancel Removing the USB Memory There is a way to remove the USB memory safely. Use the procedure below to remove the USB memory. Press the Status/Job Cancel key. Press [Device/Communication] > [Remove] in Status Removable Memory. Scanner Hard Disk Ready.
Page 295 9 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ................9-2 • Copy....................9-40 • Send....................9-43 • Document Box/Removable Memory ..........9-52 • Printer ....................9-54 • Report ....................9-61 •...
Page 296: Common Settings
Default Setting (System Menu) Common Settings Common settings include; • Language …9-2 • Default Screen …9-3 • Sound …9-4 • Original/Paper Settings …9-4 • Measurement …9-12 • Error Handling …9-13 • Paper Output …9-15 • Orientation Confirmation …9-16 • Function Defaults …9-16 •...
Page 297: Default Setting (System Menu)
Default Setting (System Menu) Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. The table below lists the available screens. Item Description Copy The Copy screen (the screen shown when the Copy key is pressed) appears.
Page 298: Original/Paper Settings
Default Setting (System Menu) Sound Set options for buzzer sound during the machine operations. The table below lists the buzzer types and their settings and details. Item Value Description Volume 0 (Mute), 1 (Minimum) to Set the buzzer volume level. 5 (Maximum) Key Confirmation Off, On...
Page 299 Default Setting (System Menu) Up to four custom original sizes can be added. Use the procedure below to set a custom original size. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings and then [Next] of Custom Original Size. Press [Change] of any one of Custom 1 to Custom 4, on which you wish to register the size.
Page 300 Default Setting (System Menu) Paper Size and Media Type Setup for Cassettes (Cassette Setting) Select paper sizes and media types for Cassette 1, 2 and optional paper feeders (Cassette 3 to 5). The available paper sizes and media types are shown in the table below. Item Description Paper...
Page 301 Default Setting (System Menu) Paper Size and Media Type Setup for Multi Purpose Tray (MP Tray Setting) Select the sizes and media types for the multi purpose tray. Set up frequently-used sizes and media types before use. The available paper sizes and media types are shown in the table below. Item Description Paper...
Page 302 Default Setting (System Menu) Press [Change] of Media Type to select the media type and press [OK]. Media Type Setting Select the weight for each media type. The options for the media type and weight of paper are as follows. Paper types and weights Y: Available N: Not available Paper...
Page 303 Default Setting (System Menu) For Custom 1-8, settings for duplex printing and media type name can be changed. Item Description Duplex Prohibit Duplex printing not allowed. Permit Duplex printing allowed. Name Change names for Custom 1-8. Names should be not more than 15 characters.
Page 304 Default Setting (System Menu) Use the procedure below to select the default paper source. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings and then [Change] of Default Paper Source. Select a paper cassette for the default setting. Press [OK].
Page 305 Default Setting (System Menu) Paper Source for Cover Select the paper source for cover paper from Cassette 1-5 or Multi Purpose Tray. Covers are used for Booklet (see page 4-20) and Cover (see page 4-22) modes. NOTE: [Cassette 3] to [Cassette 5] are displayed when the following options are installed. [Cassette 3]: When a paper feeder (500-sheet x 2) or large capacity paper feeder (1500-sheet x 2) is installed [Cassette 4]: When a paper feeder (500-sheet x 2) or large capacity paper feeder (1,500-sheet x 2) is installed [Cassette 5]: When a side feeder (3,000-sheet) is installed...
Page 306 Default Setting (System Menu) If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on Letterhead Original Paper Finished Cassette Multi Purpose Tray Original Paper Finished Cassette Multi Purpose Tray NOTE: When loading cover paper in a cassette or multi purpose tray, load the face, on which printing is supposed to be done, upward.
Page 307: Error Handling
Default Setting (System Menu) Error Handling Select whether to cancel or continue the job when an error has occurred. The possible errors and what to do for the errors are as follows. Duplexing Error Select what to do when duplex printing is not possible for the selected paper sizes and media types. Item Description 1-sided...
Page 308 Default Setting (System Menu) Punch Waste Full Error Select what to do when the punch waste box becomes full during printing. Item Description Ignore Printing continues without punching. Display Error Error message to cancel printing is displayed. NOTE: This setting is displayed when an optional 4,000-sheet finisher and a hole punch unit are installed. Paper Mismatch Error Select what to do when the selected paper size or type does not match paper size or type loaded in the specified paper source while printing from the computer by specifying the cassette or multi-purpose tray.
Page 309 Default Setting (System Menu) Paper Output Select the output tray respectively for copy jobs, print jobs from Custom Box, computers, and FAX RX data. The options are as follows. Output Tray Descriptions Inner Tray* Delivery on the Inner Tray of the machine. Tray A, Tray B, Tray C Delivery to trays A - C of the optional 4,000-sheet finisher.
Page 310: Orientation Confirmation
Default Setting (System Menu) Orientation Confirmation Select whether to display a screen for selecting the orientation of the originals to be placed on the platen when using the following functions. (For more information, refer to page 4-9 for Original Orientation.) •...
Page 311 Default Setting (System Menu) Original Image (Copy) Select the default original document type for copying. The available default settings are shown below. Item Description Text+Photo (Printer) For mixed text and photo documents printed on this machine originally. Text+Photo (Magazine) For mixed text and photos printed in a magazine, etc. Photo (Printer) For photos printed on this machine originally.
Page 312 Default Setting (System Menu) Scan Resolution Select the default scanning resolution. The options are 600x600dpi, 400x400dpi Ultra Fine, 300x300dpi, 200x400dpi Super Fine, 200x200dpi Fine, 200x100dpi Normal. Use the procedure below to select the default resolution setting. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of Scan Resolution.
Page 313 Default Setting (System Menu) NOTE: Refer to page 6-14 for file formats. Use the procedure below to select the default file format. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of File Format. Select the default file format.
Page 314 Default Setting (System Menu) BackgrndDens.(Send/Store) Select the default background density for sending and storing in a document box. The available default settings are shown below. Item Description Do not adjust background density. Auto Set to auto adjustment. Manual (Darker 5) Set to (Darker 5) in manual adjustment.
Page 315 Default Setting (System Menu) Use the procedure below to select the default Prevent Bleed(Send/Store). Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults, [ ] and then [Change] of Prevent Bleed(Send/ Store). Set the default Prevent Bleed(Send/Store). Press [OK].
Page 316 Default Setting (System Menu) Border Erase to Back Page Select the Border Erase Method for Back Page of a sheet. The table below shows the available settings. Item Description Same as Front Page Border Erase performed in the same setting as the front page Do Not Erase No Border Erase performed on the back page NOTE:...
Page 317 Default Setting (System Menu) NOTE: Refer to page 4-38 for Auto Image Rotation. Use the procedure below to set the default Auto Image Rotation settings. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults, [ ] and then [Change] of Auto Image Rotation.
Page 318 Default Setting (System Menu) High Comp. PDF Image Select the default quality setting for high compressed PDF files. The table below shows the available settings. Item Description Compression Ratio Priority Compression Ratio is given priority with smaller file size. Standard Standard quality Quality Priority Image quality is given priority with larger file size.
Page 319 Default Setting (System Menu) Collate/Offset Set the defaults for Collate/Offset. The table below shows the available settings. Item Description Collate Collate not performed. Collate performed. Offset Offset not performed. Each Set Offset performed. (If [Off] is selected of Collate, it is (Each Page) performed [Each Page].) NOTE:...
Page 320 Default Setting (System Menu) XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file. Use the procedure below to set the default XPS Fit to Page settings. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults.
Page 321 Default Setting (System Menu) File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. NOTE: Refer to page 4-42 and page 6-28 for name entry. Use the procedure below to set the default file name.
Page 322 Default Setting (System Menu) Repeat Copy Select the Repeat Copy default. The options are as follows. The table below shows the available settings. Item Description No Repeat Copy is performed. Repeat Copy is performed. NOTE: This setting is not displayed when the optional Data Security Kit is installed or the Repeat Copy job is set to 0.
Page 323: System Stamp
Default Setting (System Menu) USB Keyboard Type Set the type of USB keyboard that is connected. Press the System Menu key. Press [Common Settings], [ ] and [Change] of USB Keyboard Type. Select [US-English], [US-English with Euro], [French] or [German]. Press [OK].
Page 324 Default Setting (System Menu) Font (Bates Stamp) When a bates stamp is used, set the font sizes that can be set. Use the procedure below to set a Font (Bates Stamp). Press the System Menu key. Press [Common Settings] > [ ] >...
Page 325 Default Setting (System Menu) Press [Stamp Method] and set the stamp method for the text stamp. The following settings can be selected. Item Description Each Print Page Stamp on each printed page. Each Original Page Stamp each page of the document. Press [Position] and set the position of the printed text stamp.
Page 326 Default Setting (System Menu) Edit Bates Stamp Set the default Bates Stamp. Use the procedure below to set an Edit Bates Stamp Press the System Menu key. Press [Common Settings] > [ ] > [Next] in System Stamp > [Next] in Printing Jobs > [Change] in Edit Bates Stamp Set the bates stamp to print.
Page 327 Default Setting (System Menu) Text Stamp Select whether or not a text stamp is used. Use the procedure below to set a Text Stamp. Press the System Menu key. Press [Common Settings] > [ ] > [Next] in System Stamp > [Next] in Sending Jobs > [Change] in Text Stamp.
Page 328 Default Setting (System Menu) Bates Stamp Select whether or not to set a Bates Stamp. Use the procedure below to set a Bates Stamp. Press the System Menu key. Press [Common Settings] > [ ] > [Next] in System Stamp > [Next] in Sending Jobs > [Change] in Bates Stamp.
Page 329 Default Setting (System Menu) Press [Font] and select font and display settings for the Bates Stamp to be printed. The following settings can be selected. Item Description Size Set the font size of the Bates Stamp to be printed. Style Set the font style of the Bates Stamp to be printed.
Page 330 Default Setting (System Menu) Press [Position] and set the position of the printed text stamp. Positions that can be selected are [Top Left], [Top Middle], [Top Right], [Middle Left], [Center], [Middle Right], [Bottom Left], [Bottom Middle], and [Bottom Right]. Press [Font] and set font and display settings for the printed text stamp. The following settings can be selected.
Page 331 Default Setting (System Menu) Edit Bates Stamp Set the default Bates Stamp. Use the procedure below to set an Edit Bates Stamp Press the System Menu key. Press [Common Settings] > [ ] > [Next] in System Stamp > [Next] in Storing Jobs > [Change] in Edit Bates Stamp Set the bates stamp to print.
Page 332: Manual Staple
Default Setting (System Menu) Manual Staple The following settings can be configured in the manual staple settings. • Manual Staple • Staple Position NOTE: When a 4,000-sheet finisher is not installed, these settings cannot be configured. Manual Staple Select whether or not to set the setting for Manual Staple. The table below shows the available settings. Item Description Manual stapling cannot be used.
Page 333: Customize Status Display
Default Setting (System Menu) Customize Status Display Set the items that appear in the print job status screen. The table below shows the available settings. Item Description Job Name Display the job name. User Name Display the user name. Printed Pages x Display the number of pages of the print job and number of copies.
Page 334: Copy
Default Setting (System Menu) Copy The following settings are available for copying functions. • Paper Selection …9-40 • Auto Paper Selection …9-41 • Auto % Priority …9-41 • Reserve Next Priority …9-42 • Preset Limit …9-42 • Quick Setup Registration …9-42 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 335: Auto Paper Selection
Default Setting (System Menu) Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. The table below shows the available settings. Item Description Most Suitable Size Select paper based on the current zoom and the size of the original. Same as Original Size Select paper that matches the size of the original, regardless the zoom.
Page 336: Reserve Next Priority
Default Setting (System Menu) Reserve Next Priority Select the operation of the reserve copy and interrupt copy functions and for canceling jobs. Use the procedure below to select the default Reserve Next Priority setting. Press the System Menu key. Press [Copy] and [Change] of Reserve Next Priority. Select the default for [Off] or [On].
Page 337: Dest. Check Before Send
Default Setting (System Menu) Send The sending settings allow you to specify the following sending function options. • Quick Setup Registration …9-43 • Dest. Check before Send …9-43 • Color Type …9-44 • Entry Check for New Dest. …9-44 • Default Screen …9-45 •...
Page 338: Entry Check For New Dest
Default Setting (System Menu) Color Type Set the color type when you send color documents. The table below shows the available settings. Item Description Send color documents in RGB. sRGB Allows you to match the color space for machines that support sRGB. Selecting RGB displays the color profile values set on the machine.
Page 339: Send And Forward
Default Setting (System Menu) Default Screen Use this procedure to set the default screen displayed when you press the Send key. The table below shows the available settings. Item Detail Destination Displays the destination screen when the Send key is pressed (screen for sending).
Page 340 Default Setting (System Menu) Destination Set the address to which transmission copies are to be forwarded. Use the procedure below to set the default Destination. Press the System Menu key. Press [Send] > [Next] of Send and Forward > [Change] of Destination. To specify the forwarding destination from the address book, press [Address Book].
Page 341 Default Setting (System Menu) To search for and register a folder on a PC on the network, press [Search SMB Host] or [Windows Network]. If you pressed [Search SMB Host], enter the "Domain/Workgroup" and "Host Name" to search the PCs on the network.
Page 342 Default Setting (System Menu) Scan Resolution The resolution of forwarded copies can be set. The options are 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, 600x600dpi. NOTE: Jobs sent by Network FAX are sent in the same resolution as the resolution for fax transmission. Use the procedure below to set the default Scan Resolution.
Page 343 Default Setting (System Menu) Use the procedure below to set the default File Format. Press the System Menu key. Press [Send] > [Next] of Send and Forward > [Change] of File Format. Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
Page 344 Default Setting (System Menu) Press [Detail]. Restrict the access level of the PDF file. Press [ ] of Printing Allowed to select the item (the scope of limit). The item to be displayed differs according to the version of Acrobat selected in Compatibility in step 4. The table below shows the available settings.
Page 345 Default Setting (System Menu) Use the procedure below to set the default for File Separation. Press the System Menu key. Press [Send] > [Next] of Send and Forward > [Change] of File Separation. Press [Off] or [Each Page] to set File Separation. Press [OK].
Page 346: Document Box/Removable Memory
Default Setting (System Menu) Document Box/Removable Memory The following settings are available for Document Box. • Custom Box …9-52 • Default Setting …9-52 • Job Box …9-52 • Quick Setup Registration …9-53 Custom Box Creates a new box, edits a box, or checks details of a box in the custom box, or deletes a box from the custom box.
Page 347 Default Setting (System Menu) Quick Setup Registration Select the Storing in Box, Sending from Box, Printing from Box functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. The options are as follows.
Page 348: Printer
Default Setting (System Menu) Printer Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. • Emulation …9-54 • EcoPrint …9-56 • Toner SaveLevel(EcoPrint) …9-56 •...
Page 349 Default Setting (System Menu) Use the procedure below to select the alternative emulation. Press the System Menu Key. Press [Printer] > [Change] of Emulation > [KPDL(Auto)] > [Alt Emulation]. Select the desired alternative emulation and then press [OK]. Press [OK]. Setting of KPDL error report When an error has occurred during printing in KPDL emulation mode, set whether or not the error report is output.
Page 350: Toner Savelevel(Ecoprint)
Default Setting (System Menu) EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where lighter printing is not a problem. Use the procedure below to specify the EcoPrint setting. Press the System Menu key. Press [Printer] and [Change] of EcoPrint. Press [Off] or [On].
Page 351 Default Setting (System Menu) Duplex Select the binding orientation for duplex mode. The table below shows the available settings. Item Description Finish 1-sided No duplex mode 2-sided Bind Longer edge bound LongEdge 2-sided Bind Shorter edge bound ShortEdge Use the procedure below to select a duplex setting. Press the System Menu key.
Page 352: Form Feed Timeout
Default Setting (System Menu) Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. Press the System Menu key. Press [Printer] and [Change] of Orientation. Press [Portrait] or [Landscape]. Press [OK].
Page 353: Job Name
Default Setting (System Menu) LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). The table below shows the available settings. Item Description LF Only Only line feed performed. LF and CR Line feed and character return performed.
Page 354: User Name
Default Setting (System Menu) User Name Set whether the user name set in the printer driver is displayed. Use the procedure below to set the User Name. Press the System Menu key. Press [Printer], [ ] and [Change] of User Name. Select [Off] or [On].
Page 355: Report
Default Setting (System Menu) Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Print Report Printable reports are as follows.
Page 356: Send Result Report
Default Setting (System Menu) Network Status Check the information including firmware version, network address and protocol. Network Status Page Firmware Version Service Status More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose.
Page 357: Sending Log History
Default Setting (System Menu) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. Press the System Menu key. Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of Canceled before Sending.
Page 358 Default Setting (System Menu) Send Log History You can also send the log history to the specified destinations manually. Use the procedure below to send the log history manually. Press the System Menu key. Press [Report], [Next] of Sending Log History and then [Start] of Send Log History. When the confirmation screen appears, press [Yes].
Page 359: Adjustment/Maintenance
Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Density Adjustment …9-65 • Background Density Adj. …9-66 • Correcting Black Lines …9-67 • System Initialization …9-67 • Display Brightness …9-68 • Silent Mode …9-68 • Auto Color Correction...9-68 •...
Page 360 Default Setting (System Menu) Background Density Adj. Adjust the density used when the background of documents is automatically adjusted. Use the procedure below to set the Background Density Adj.. Copy (Auto) Press the System Menu key. Press [ ], [Adjustment/Maintenance] and then [Next] of Background Density Adj.. Press [Change] of Copy (Auto).
Page 361: Correcting Black Lines
Default Setting (System Menu) Correcting Black Lines Correct fine lines (streaks caused by contamination), which may appear on the image, when the optional document processor is used. Paper feed (streaks caused direction by contamination) The table below shows the available settings. Item Description No correction performed.
Page 362: Display Brightness
Default Setting (System Menu) Display Brightness Set the brightness of the touch panel. Use the procedure below to adjust the display brightness. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and then [Change] of Display Brightness. Press [1] - [4] (Darker- Lighter) to adjust brightness. Press [OK].
Page 363: Drum Refresh
Default Setting (System Menu) Use the procedure below for normal adjustment. Press the System Menu key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of Tone Curve Adjustment. Press [Start]. A pattern is printed. Check that the number "1" is printed at the bottom of the pattern. As shown in the illustration, place the printed side down on the platen with the edge with the arrows toward the back.
Page 364: Calibration Cycle
Default Setting (System Menu) Drum Refresh2 Use this mode when white spots appear on images. Takes about 90 seconds. When you run [Drum Refresh 2], the machine makes a vibrating sound for about 90 seconds until drum refreshing is completed. The toner soiling on the ejected paper is normal and does not indicate a fault. NOTE: Drum Refresh2 cannot be performed while printing.
Page 365: Developer Refresh
Default Setting (System Menu) Calibration Calibrate the device to ensure consistency with the original grayscale. If you find that the grayscale is not improved by this calibration, use tone curve adjustment (see page 9-68). Press the System Menu key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of Calibration.
Page 366: Date/Timer
Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …9-72 • Date Format …9-72 • Time Zone …9-73 • Auto Panel Reset …9-73 • Low Power Timer …9-74 • Auto Sleep …9-74 • Error Clear Timer …9-75 • Interrupt Clear Timer …9-76 •...
Page 367: Time Zone
Default Setting (System Menu) Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time difference. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Time Zone. Select the location.
Page 368: Auto Sleep
Default Setting (System Menu) Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds). NOTE: If you select [Off] for Auto Panel Reset, the time display does not appear. Use the procedure below to set the reset time.
Page 369: Auto Error Clear
Default Setting (System Menu) Sleep Timer Set the amount of time to wait before Auto Sleep. Options are between 1 and 240 minutes (every one minute). NOTE: If you select [Off] for Auto Sleep, the time display does not appear. Use the procedure below to set the Auto Sleep time.
Page 370: Interrupt Clear Timer
Default Setting (System Menu) Interrupt Clear Timer Set the period after which the machine reverts to Normal mode when it has been set to Interrupt Copy mode and then left unused. Any period between 5 and 495 seconds (in five-second increments) can be set. The procedure for setting the interrupt clear timer is explained below.
Page 371: Edit Destination (Address Book/Adding One Touch Keys)
Default Setting (System Menu) Edit Destination (Address Book/Adding One Touch Keys) Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination (Address Book) Add a new destination to the Address Book.
Page 372 Default Setting (System Menu) E-mail Address Press [Change] of E-mail Address, enter the E-mail address and press [OK].The table below explains the items to be entered. NOTE: Refer to the Character Entry Method on page Appendix-9 for details on entering characters. The Folder (FTP) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK].
Page 373 Default Setting (System Menu) The Folder (SMB) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK]. The table below explains the items to be entered. Max. No. of Item Description Characters...
Page 374 Default Setting (System Menu) Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE: Before adding a group in the Address Book, the contacts to be included in the group must be added first.
Page 375: Editing A Destination
Default Setting (System Menu) Editing a Destination Edit/delete the destinations (Contacts) you added to the Address Book. Use the procedure below to edit a destination. Press the System Menu key. Press [Edit Destination] and then [Add/Edit] of Address Book. Select a destination or group to edit. NOTE: Destinations can be sorted or searched by destination name or address number.
Page 376 Default Setting (System Menu) Select a One Touch Key number (0001 to 1000) for the destination. Pressing Quick No. Search key or [No.] enables direct entry of a One Touch Key number. Select a One Touch Key with no registered destination. Press [Add/Edit].
Page 377: Narrow Down
Default Setting (System Menu) Sort Select the default sort setting of the address for the address book. The table below shows the available settings. Item Detail Displays the destination list in order of the registered number. Name Displays the destination list in order of the registered name. Use the procedure below to specify the Sort settings.
Page 378: Internet
Default Setting (System Menu) Internet This procedure sets up the Internet browser application. You can specify the following Internet browser settings. • Internet Browser Setting • Browser Preferences • Proxy Settings Internet Browser Setting This selects whether or not the Internet browser is used. Use the procedure below to specify the Internet browser setting.
Page 379: Proxy Settings
Default Setting (System Menu) To set the text size, press [Change] of Text Size, select [Large], [Medium] or [Small] as the text size and then press [OK]. To set the display mode, press [Change] of Display Mode, select [Normal], [Just-Fit Rendering] or [Smart- Fit Rendering] as the display mode and then press [OK].
Page 380: Application
Default Setting (System Menu) Application You can install and use applications that will make your day-to-day use of this machine more efficient. Installing Applications You can install new applications. Use the procedure below to install an application. Insert the USB memory containing the application to be installed into the USB Port (A1). NOTE: If Removable Memory was recognized.
Page 381: Activating/Deactivating Application
Default Setting (System Menu) Activating/Deactivating Application To use an application, set the application to Activate. Use the procedure below to start using an application. Press the System Menu key. Press [ ] and then [Application]. NOTE: If the user authentication screen appears, enter your login user name and password and then press [Login].
Page 382: Deleting Applications
Default Setting (System Menu) Deleting Applications Use the procedure below to delete an installed application. CAUTION: Always exit the application to be deleted before deleting the application. (Refer to Activating/ Deactivating Application on page 9-87.) Press the System Menu key. Press [ ] and then [Application].
Page 383: System Initialization
Default Setting (System Menu) System Initialization Initialize the hard disk installed on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in the Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Data Security Kit is installed.
Page 384: Network
Default Setting (System Menu) Network The following network settings are available. • Host Name …9-90 • TCP/IP …9-90 • TCP/IP (IPv4) Setup …9-91 • TCP/IP (IPv6) Setup …9-92 • Protocol Detail …9-94 • NetWare …9-95 • AppleTalk …9-95 • WSD Scan …9-96 •...
Page 385 Default Setting (System Menu) TCP/IP (IPv4) Setup Set up TCP/IP (IPv4) to connect to the Windows network. Set the IP addresses, subnet masks, and gateway addresses. The default settings are "TCP/IP Protocol: On, DHCP: On, Bonjour: Off, Auto-IP: On". This section explains the Bonjour Settings procedures. For other TCP/IP (IPv4) settings, refer to the TCP/IP (IPv4) Setup (by Entering IP Addresses) on page 2-13.
Page 386 Default Setting (System Menu) TCP/IP (IPv6) Setup Set up TCP/IP (IPv6) to connect to the network. The default settings are "TCP/IP Protocol: On, TCP/IP (IPv6): Off. IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON.
Page 387 Default Setting (System Menu) RA (Stateless) Settings Select whether or not to use RA (Stateless). The RA (Stateless) settings are available when selecting [On] for TCP/IP (IPv6). The default setting is On. IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON.
Page 388: Protocol Detail
Default Setting (System Menu) Protocol Detail The table below lists the network related function settings. The network related functions are available when TCP/IP is On. Default Restarting Item Description Setting the System* NetBEUI Selects whether or not to receive documents using NetBEUI.
Page 389 Default Setting (System Menu) IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON. For detailed information on restarting the network, refer to Restart Network on page 9-101. Use the procedure below. The following procedure is an example for specifying the SMTP (E-mail TX) settings.
Page 390: Wsd Print
Default Setting (System Menu) WSD Scan Select whether or not to use WSD Scan. The default setting is On. IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON. For detailed information on restarting the network, refer to Restart Network on page 9-101. Use the procedure below.
Page 391: Secure Protocol
Default Setting (System Menu) Enhanced WSD (SSL) Set whether to use our proprietary web services over SSL. SSL must be set to "On" in SSL on page 9-97. The default setting is On. IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON.
Page 392 Default Setting (System Menu) IPP Security Select the IPP security level. This setup is available when SSL is On. The default setting is IPP or IPP over SSL. NOTE: IPP must be set to [On] in Protocol Detail on page 9-94. IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON.
Page 393 Default Setting (System Menu) LDAP Security Select the type of encryption according to the type of security employed by the LDAP server. This setup is available when SSL is On. The default setting is Off. NOTE: LDAP must be set to [On] in Protocol Detail on page 9-94. The table below shows the available settings.
Page 394 Default Setting (System Menu) POP3 Security (User 1) Set the protocol that can be used on the POP3 port. This setup is available when SSL is On. The default setting is Off. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network, [Next] of Secure Protocol, and then [Change] of POP3 Security (User 1).
Page 395 Default Setting (System Menu) LAN Interface Specify the settings for the LAN interface to be used. The default setting is Auto. IMPORTANT: After changing the setting, restart the network from the system menu, or turn the machine OFF and then ON. For detailed information on restarting the network, refer to Restart Network on page 9-101. Use the procedure below.
Page 396: Interface Block Setting
Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host • USB Device •...
Page 397: Security Level
Default Setting (System Menu) Security Level The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. Document Guard When the optional Printed Document Guard Kit is installed, the machine prevents the unauthorized copying and/ or transmission of documents that contain important confidential or personal information.
Page 398 Default Setting (System Menu) Limitations: - Scanning speed will be limited to the speed of scanning 600 dpi image. (Printing speed will not be limited.) - FAX transmission will be limited to the memory transmission. Note: - The Printed Document Guard Kit can not fully prevent a leak of information. We do not guarantee any loss incurred while using this feature or if a malfunction occurs with this feature.
Page 399: Data Security
Default Setting (System Menu) Data Security Settings related to data stored in the machine's hard disk and memory can be configured. Data Sanitization All address information registered in the machine and image data saved in the machine will be erased. NOTE: About 8 hours are required to complete this processing, depending on the amount of data.
Page 400: Hard Disk Initialization
Default Setting (System Menu) The procedure is as follows. Press the System Menu key. Press [System], [Next] of Data Security and then [Next] of Data Sanitization. NOTE: If the user authentication screen is displayed, enter your login user name and password, and press [Login].
Page 401: Optional Function
Default Setting (System Menu) Optional Function You can use the optional applications installed on this machine. Application The applications listed below are installed on this machine. You can use these applications for a limited period on a trial basis. • Printed Document Guard Kit This prevents the unauthorized copying and/or transmission of documents that contain important confidential or personal information.
Page 402: Accessibility Display (Enlarged Touch Panel Display)
Default Setting (System Menu) Checking Application Details Use the procedure below to check the details of an application. Press the System Menu key. Press [System] and then [Next] of Optional Function. NOTE: If the user authentication screen appears, enter your login user name and password and then press [Login].
Page 403: 10 Management
10 Management This chapter explains the following operations. • User Login Setting ................10-2 • Job Accounting Setting ..............10-20 10-1...
Page 404: User Login Setting
Management User Login Setting User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
Page 405 Management Select [Local Authentication] or [Network User Login/Job Accounting - User Login Authentication]. Select [Off] to disable user login User login administration. Select authentication method. administration. Server Type Domain If you select [Network Authentication], enter the Default Domain NTLM Local Add/Edit host name (62 characters or less) and domain Authentication...
Page 406 Management Press [Login Password]. Press [# keys] to enter the login data using the numeric keys. Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number of pages scanned by pressing [Check Counter].
Page 407 Management Adding a User (Local User List) This adds a new user. You can add Up to 1,000 users (including the default login user name). The table below explains the user information to be registered. Item Description User Name* Enter the name displayed on the user list (up to 32 characters). Login User Name* Enter the login user name to login (up to 64 characters).
Page 408 Management NOTE: By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator User Name: DeviceAdmin Login User Name: 35 ppm model : 3500, 45 ppm model : 4500, 55 ppm model : 5500 Login Password: 35 ppm model : 3500, 45 ppm model : 4500, 55 ppm model : 5500 Access Level:...
Page 409 Management Enter the login password and press [OK]. Press [Confirm Password]. Enter the same login password to confirm and press [OK]. Press [OK]. Press [Change] of Access Level. Select the user access privilege and press [OK]. Press [Change] of Account Name. Select the account and press [OK].
Page 410: Changing User Properties
Management Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege. NOTE: To change the user information of the machine administrator, you must log in with machine administrator authority.
Page 411: Local Authorization
Management Deleting a user Press [Delete]. Press [Yes] on the screen to confirm deletion. The selected user will be deleted. NOTE: The default user with administrator rights cannot be deleted. For a user without administrator rights who logs in (User Property) These users can partially change their own user properties including user name, login password, and E-mail address.
Page 412: Unknown Id Job
Management Unknown ID Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.
Page 413 Management Group List Register the groups that are restricted the machine usage. Up to 20 groups can be individually registered. Other users and groups belong to Others. The table below explains the group information to be registered. Item Description Group ID* Enter the ID displayed on the group list (between 1 and 4294967295).
Page 414: Guest Authorization Set
Management Press [Change] of Group ID. Group: Group ID: Group Name: Change Change Enter the group ID and press [OK]. Access Level: Change Print Restriction: Change Press [Change] of Group Name. Copy Restriction: Change Enter the group name and press [OK]. NOTE: Refer to the Character Entry Method on Send Restriction:...
Page 415 Management Select [On] or [Off]. User Login/Job Accounting - Guest Authorization Use the guest authorization. Press [OK]. Cancel 10/10/2010 10:10 Status NOTE: If the guest authentication setting is enabled, the authentication/logout key must be pressed when logging in. In the guest user default settings, only monochrome copying can be used. If you wish to use a different function, log in as a user who can use that function, or change the settings in the guest properties.
Page 416 Management Use the procedure below. Press the System Menu key. Press [User Login/Job Accounting]. If the user authentication screen appears, enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User (Local User List) on page 10-5 for the default login user name and password.
Page 417: Obtain Nw User Property
Management Obtain NW User Property Set the required information to obtain the network user property from the LDAP server.The user name and e-mail address obtained with this setting is shown in the user information, the status confirmation screen, and the header of e-mail. NOTE: To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the authentication method in User Login on page 10-2.
Page 418 Management Press [Next] of User Login Setting, [Change] of Obtain NW User Property. Press [On]. User Login/Job Accounting - Obtain NW User Property Get the network user information. Press [Server Name]. LDAP Server Information: Simple Server Name 192.181.11.11 Enter the LDAP server name or the IP address and Authenticat Type Port:...
Page 419: Simple Login Settings
Management Simple Login Settings Simple login makes it possible to log in by simply selecting a user. The user must be previously registered. NOTE: For user registration, refer to Adding a User (Local User List) on page 10-5. To use Simple Login, User Login Administration must be enabled in User Login on page 10-2. If the guest authentication setting is enabled, Simple login cannot be enabled.
Page 420 Management Press [Next] of User Login Setting, [Next] of Simple User Login/Job Accounting - Simple Login Key Login Settings, and then [Next] of Simple Login Add or edit the Simple Login key. Key. Press [Add/Edit]. Add/Edit Delete Detail Close Status 10/10/2010 10:10 Press [Change] in Display Name, enter the user Simple Login Key:...
Page 421 Management Specifying the user from network users Press [Login User Name] and [Login Simple Login Key: - User Password], enter the information of the user Enter login user name and password. to be registered, and press [OK]. If you are specifying a user for whom a domain is set Domain: domain 1...
Page 422: Job Accounting Setting
Management Job Accounting Setting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. •...
Page 423 Management Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout. Login In the screen below, enter the account ID using the numeric keys and press [Login]. Enter the account ID.
Page 424: Adding An Account (Accounting List)
Management Adding an Account (Accounting List) This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load.
Page 425: Managing Accounts
Management Managing Accounts This changes the registered account information or deletes the account. Use the procedure below to manage accounts. Press the System Menu key. Press [User Login/Job Accounting]. If the user authentication screen appears, enter your login user name and password and then press [Login].
Page 426: Restricting The Use Of The Machine
Management Copy/Printer Count You can select how the copying and printing page counts are shown - either the total of both or each of copying and printing individually. The selection may influence restriction on the count and count method. Refer to Restricting the Use of the Machine on page 10-24, Counting the Number of Pages Printed on page 10-28 and Print Accounting Report on page 10-32 for details.
Page 427 Management  [Total] selected for Copy/Printer Count Item Detail Print Restriction (Total) Limits the total number of sheets used for copying and printing. Scan Restriction (Others) Limits the number of sheets scanned (excludes copying). FAX TX Restriction Limits the number of sheets sent by fax. This is displayed when the optional fax kit is installed.
Page 428: Apply Limit
Management Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Description Immediately * Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.
Page 429 Management Available Settings  [Split] selected for Copy/Printer Count Item Detail Copy Restriction (Total) Sets the default restriction on the number of sheets used for copying. Print Restriction (Total) Sets the default restriction on the number of sheets used forprinting. Scan Restriction (Others) Sets the default restriction on the number of sheets used for scanning (excludes copying).
Page 430: Counting The Number Of Pages Printed
Management Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows.
Page 431: Total Job Accounting
Management Total Job Accounting This counts the number of pages for all accounts and resets the counts for those accounts together at the same time. Use the procedure below to check and reset the counter. Press the System Menu key. Press [User Login/Job Accounting].
Page 432: Count By Paper Size
Management Select the account to check the count. User Login/Job Accounting - Each Job Accounting Maintain a separate counter for each account (department). Sort Name NOTE: Select [Name] or [ID] from the Sort pull-down Account Name Account ID menu to sort the account names. 06 Account 00006000 Search(Name)
Page 433 Management Select the paper size. User Login/Job Accounting - Paper Size 1 Select the paper sizes and types to count. Press [Media Type] to specify media type. Select the media type and press [OK]. Folio Press [Close]. Ledger Legal Plain Letter Statement Media Type...
Page 434: Print Accounting Report
Management Print Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copy/Printer Count ACCOUNT.REPORT Firmware Version For the count by paper size, the report will be printed by size.
Page 435 Management Unknown ID Job The behavior of the machine when it receives a job from an unknown account ID (i.e. unsent ID) can be specified. Refer to Unknown ID Job on page 10-10 for details. Checking and Printing Counter Press the Counter key to check the number of sheets Counter printed and scanned.
Page 436 Management 10-34...
Page 437: 11 Maintenance
11 Maintenance This chapter describes cleaning and toner replacement. • Regular Maintenance................11-2 • Cleaning..................11-15 11-1...
Page 438: Regular Maintenance
Maintenance Regular Maintenance Toner Container Replacement When toner runs low, "Toner is running out" appears in the touch panel. Make sure you have a new toner container available for replacement. When the touch panel displays Toner is empty., replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below.
Page 439 Maintenance Remove the toner container and insert it into the provided plastic disposal bag. Remove the new toner container from the box. Place a cushioning material on a flat surface, hold the toner container vertically on the material, and tap the upper part of the container about 5 times. Invert the toner container so that the other end is up, and hit in the same way.
Page 440 Maintenance Shake the toner container in a wide vertical curve- like motion about 5 times as shown. Hold the toner container with both hands and gently push it all the way in. After pushing the toner container all the way in, turn the toner container release lever to the horizontal position.
Page 441: Waste Toner Box Replacement
Maintenance Waste Toner Box Replacement When "Waste toner box almost full" appears in the touch panel, make sure you have a new waste toner box available for replacement. When the touch panel shows “Check waste toner box.”, immediately replace the waste toner box. CAUTION: Do not attempt to incinerate the toner container or the waste toner box.
Page 442 Maintenance Insert into the provided plastic disposal bag. Gently remove the new waste toner box from its packaging and open the cap. Install a new waste toner box. 11-6...
Page 443 Maintenance Press the specified position to close the waste toner tray. When the tray reaches the correct position, it locks in place with a clicking sound. Close the front cover. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Page 444: Replacing Staples
Maintenance Replacing Staples A staple cartridge is installed in the optional 1,000-sheet finisher, 4,000-sheet finisher, and center-fold unit. If a message displays indicating that staples have run out, the staple cartridge holder need to be replenished with staples. NOTE: If the Staple Unit runs out of staples, contact your service representative or the place of purchase. Follow the steps below to refill staples.
Page 445 Maintenance Insert the new staple cartridge into the staple cartridge holder. Re-install the staple cartridge holder. The staple cartridge holder will click into place when it has been inserted correctly. Close the front cover. 11-9...
Page 446 Maintenance 4,000-sheet Finisher (Option) The 4,000-sheet finisher contains staple cartridge holder A. The optional folding unit contains staple cartridge holders B and C. The refill procedure for staple cartridge holders B and C are the same as for staple cartridge holder A. Refilling Staple Cartridge Holder A NOTE: See page 11-11 to refill staple cartridge holder B/C of the optional folding unit.
Page 447 Maintenance Insert the new staple cartridge into the staple cartridge holder. Re-install the staple cartridge holder. The staple cartridge holder will click into place when it has been inserted correctly. Close the front cover 1. Refilling Staple Cartridge Holders B/C (Option) Follow the steps below to refill staples for the optional folding unit.
Page 448 Maintenance Open the stopper and remove the empty staple cartridge. NOTE: The staple cartridge can only be removed when it contains no more staples. Insert the new staple cartridge into the staple cartridge holder and close the stopper. Re-install the staple cartridge holder. When re-installing, align the triangle marks on the staple cartridge holder and the staple unit.
Page 449 Maintenance 1,000-sheet Finisher (Option) Open the front cover. Grasp the punch waste box handle and remove the box from the Document Finisher. NOTE: Take care not to spill the waste hole punch scraps when removing the container. Dispose of the hole punch scraps appropriately. Re-install the punch waste box.
Page 450 Maintenance 4,000-sheet Finisher (Option) Open the front cover 1. Grasp the punch waste box handle and remove the box from the Document Finisher. NOTE: Take care not to spill the waste hole punch scraps when removing the container. Dispose of the hole punch scraps appropriately. Re-install the punch waste box.
Page 451: Cleaning
Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Platen Cover / Glass Platen Wipe the backside of the platen cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 452 Maintenance Slit Glass/Dual scanning area If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with the supplied cleaning cloth. The message Clean the slit glass. may be displayed if the slit glass requires cleaning.
Page 453 Maintenance Wipe the white guide (b) on the document processor. If you are using the dual scan document processor, open the top cover of the document processor and wipe the glass (scanning unit). Wipe the white roller. Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment.
Page 454: Conveying Guide
Maintenance Conveying Guide Clean the conveyor guide regularly (at least monthly) to ensure optimum output quality. IMPORTANT: Wipe the slit glasses with the dry accessory cloth. Do not use water,soap or solvents for cleaning. Do not touch the photoconductor drum. Pull out cassette 1 and remove the cloth from the cleaning cloth compartment.
Page 455 Maintenance Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. Open the front cover. Remove the cleaning brush (blue colored). Pull up the lever and open the right cover 1. As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator.
Page 456 Maintenance Press the specified position of the right cover 1 to close. Put away the cleaning brush and close the front cover. 11-20...
Page 457: 12 Troubleshooting
12 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions .................12-2 • Responding when Error Messages...........12-7 • Clearing Paper Jams ..............12-21 12-1...
Page 458: Solving Malfunctions
Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints Corrective Actions...
Page 459 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are too dark. Have you changed the Select appropriate density level. density? 9-65 — Run [Calibration]. 9-71 — Run [Drum Refresh1]. 9-69 — Run [Developer Refresh]. 9-71 Copies have a moire Is the original a printed Set the image quality to [Printer pattern (dots grouped photograph?
Page 460 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Paper often jams. Is the paper loaded Load the paper correctly. 2-28 correctly? — Change the orientation in which the paper is positioned. 2-28 2-35 Is the paper of the supported Remove the paper, turn it over, and 2-28 type? Is it in good condition? reload it.
Page 461 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page When displaying an Have you selected Select a scan resolution other than — image sent from the 200×100dpi Normal or 200×100dpi Normal or 200×400dpi machine on the PC, an 200×400dpi Super Fine for Super Fine when sending an image size is shrunk the scan resolution?
Page 462 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot send via SMB. Is the network cable Connect the correct network cable connected? securely. Have the network settings for Configure the TCP/IP settings 9-90 the equipment been properly. configured properly? Have the folder sharing Check sharing settings and access 3-24 settings been configured...
Page 463: Responding When Error Messages
Troubleshooting Responding when Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Alphanumeric Reference Error Message Checkpoints Corrective Actions Page Acceptable fold count Is the acceptable number of Press [Continue] to print using Fold 4-11 exceeded.
Page 464 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Cannot duplex print Did you select a paper size/ If the selected paper is not changed 3-12 on this paper.* type that cannot be duplex and [Continue] is pressed, duplex is printed? released.
Page 465 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Cannot punch at the Have you selected a If the selected paper is not changed 3-20 specified position. position that cannot be and [Continue] is pressed, punch is punched? released. Select the available paper. Press [Continue] to print.
Page 466 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Check the main unit Is the main unit right tray Open the main unit right tray. — right tray. closed? Is the acceptable storage Remove the paper. Printing then — capacity exceeded? resumes.
Page 467 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Hard Disk error. — An error has occurred on the hard — disk. Job is canceled. Press [End]. The possible error codes and their descriptions are as follows. 01: The amount of data that can be saved at once has been exceeded.
Page 468 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page KPDL error.* — PostScript error has occurred. — The job is canceled. Press [End]. Machine failure. — Internal error has occurred. Make a — note of the error code displayed on the touch panel. Call service. Mailbox tray is full of Is the acceptable storage Remove the paper.
Page 469 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Please select at least Did you select an item in the Select an item. ― one item. item selection screen? Removable memory Is writing to a removable An error occurred in the removable —...
Page 470 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Removable memory — This job is canceled. Press [End]. — is full.* Insufficient free space in the removable memory. Delete unneeded files. Replace all originals — Remove originals from the document 2-45 and press [Continue].
Page 471 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page The cover is open. Is there any cover which is Close the cover indicated on the — open? touch panel. The folding tray is — Set the folding tray. — open. The folding unit is —...
Page 472 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Warning for high — Adjust the temperature and the — temperature. Adjust humidity of your room. the room temperature. Warning for low — Adjust the temperature and the — temperature. Adjust humidity of your room. the room temperature.
Page 473: Responding To Send Error
Troubleshooting Responding to Send Error When an error occurs during transmission, Send Error appears. Check the error code and error message below, and follow the corresponding corrective actions. Error Error Message Corrective Actions Reference Page Code 1101 Failed to send the e-mail. Check the host name of the SMTP 2-25 server on the Command Center RX.
Page 474 Troubleshooting Error Error Message Corrective Actions Reference Page Code 1104 Failed to send the e-mail. Check the e-mail address. 3-23 NOTE: If the address is rejected by the domain, you cannot send the e- mail. Failed to send i-FAX. Check the i-FAX address. FAX System (V) Operation Guide NOTE:...
Page 475 Troubleshooting Error Error Message Corrective Actions Reference Page Code 2102 Failed to send via FTP. Check the following of the FTP — server. 2103 - Is FTP available? - The server is not operating properly. Check the network. - The network cable is connected. - The hub is not operating properly.
Page 476 Troubleshooting Error Error Message Corrective Actions Reference Page Code 0007 — Turn the main power switch off and — back on. If this error occurs several 4201 times, make a note of the displayed 4701 error code and contact your service 5101 representative.
Page 477: Clearing Paper Jams
Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Jam. and the machine will stop. Refer to these Paper jam. procedures to remove the jammed paper. 1. Remove the paper from the paper ejector. 2.
Page 478 Troubleshooting After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page that was printing when the jam occurred. Precautions with Paper Jams • Do not reuse jammed papers. •...
Page 479 Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely. Press the specified position to close right cover 1. Cassette 2 Follow the steps below to clear paper jams in cassette 2. Open right cover 3.
Page 480: Optional Cassettes 3 And
Troubleshooting Pull out cassette 2. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 2 back in place securely. Close right cover 3. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder. Paper Feeder (500-sheet x 2) If you are using the optional side feeder, pull up the release lever and separate the side feeder from the...
Page 481 Troubleshooting Open right cover 4. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Pull out the cassette in use. Remove the jammed paper. Push the cassette back in place securely. Close right cover 4. 12-25...
Page 482 Troubleshooting Large Capacity Feeder (1,500-sheet x 2) If you are using the optional side feeder, pull up the release lever and separate the side feeder from the multifunction machine. Open right cover 4. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Page 483 Troubleshooting Remove the jammed paper. Pull out the paper feed unit (B1). Open the paper feed unit cover (B2) and remove the jammed paper. Close the paper feed unit cover (B2) and push the paper feed unit all the way back in. Push the cassette back in place securely.
Page 484: Multi Purpose Tray
Troubleshooting Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Remove all sheets of paper from the multi purpose tray. If paper is jammed inside, pull the paper toward you to remove. Pull up right cover 1 lever and open the right cover 1. Remove the jammed paper.
Page 485 Troubleshooting Press the specified position to close right cover 1. Inside the Right Covers 1, 3 and 4 Follow the steps below to clear paper jams inside right cover 1, 3 or 4 when using the optional paper feeder. Remove all sheets of paper from the multi purpose tray.
Page 486 Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. If you are using the optional document finisher, follow step on page 12-39 to remove jammed paper in the optional bridge unit. Close the right cover. 12-30...
Page 487: Duplex Unit
Troubleshooting Duplex unit Follow the steps below to clear paper jams in the duplex unit. Pull up right cover 1 lever and open the right cover 1. Remove the jammed paper. Press the specified position to close left cover 1. 12-31...
Page 488 Troubleshooting Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. Pull up right cover 1 lever and open the right cover 1. Remove the jammed paper. Press the specified position to close right cover 1. Open the right cover 2.
Page 489 Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Close the right cover 2. Pull out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Page 490: Fixing Unit
Troubleshooting Fixing unit Follow the steps below to clear paper jams in the fixing unit. Pull up right cover 1 lever and open the right cover 1. Remove the jammed paper. Open the fuser cover. CAUTION: The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.
Page 491: Optional Document Processor
Troubleshooting If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. Push the fuser cover back in place, and press the specified position to close right cover 1. Optional Document Processor Follow the steps below to clear paper jams in the optional document processor or document processor (Dual scan DP).
Page 492 Troubleshooting Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. If the original tears, remove every loose scrap from inside the machine.
Page 493 Troubleshooting Optional Job Separator Follow the steps below to clear paper jams in the optional job separator. Inner Job Separator If jammed paper is seen through the paper ejection slot of the inner job separator, pull it toward your side to remove it. If the paper tears, remove every loose scrap from inside the machine.
Page 494 Troubleshooting Press the indicated position to close right cover 1. Right Job Separator If jammed paper is seen through the paper ejection slot of the right job separator, pull it toward your side to remove it. If the paper tears, remove every loose scrap from inside the machine.
Page 495: Bridge Unit (Option)
Troubleshooting Bridge Unit (Option) If a paper jam occurs in the optional bridge unit, follow the steps below to remove the jam. Pull out the relay unit. Open the relay unit cover and remove the jammed paper. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Page 496 Troubleshooting 1,000-sheet Finisher (Option) If a paper jam occurs in the optional 1,000-sheet finisher, follow the steps below to remove the jam. If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. Open the front cover.
Page 497 Troubleshooting Turn the conveyor knob to the left to feed the paper along to enable easy removal. Close the open feed guides, and close the top and front covers. 4,000-sheet Finisher (Option) If a paper jam occurs in the optional 4,000-sheet finisher, follow the steps below to remove the jam. Coupling Section Open the front cover 1.
Page 498 Troubleshooting Tray A If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. Open the front cover 1. Open the conveyor guide (D6) and remove the jammed paper. Close the conveyor guide (D6). Open the conveyor guide (D4) and remove the jammed paper.
Page 499 Troubleshooting NOTE: If it is difficult to remove the jammed paper, turn feed knob D3 until the jammed paper is in a location where it is easy to remove. Close the conveyor guide (D4) and front cover 1. Tray B If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it.
Page 500 Troubleshooting Turn the conveyor knob (D3) to the left to feed the paper along to enable easy removal. Close the conveyor guide (D2) and front cover 1. Tray C Open the upper left cover. Remove the jammed paper. Close the upper left cover. 12-44...
Page 501 Troubleshooting Conveyor / Inner Tray Open the front cover 1. Open the conveyor guide (D2). Turn the conveyor knob (D3) to the left to feed the paper along to enable easy removal. Follow step 2 onward on page 12-42 to remove jammed paper.
Page 502 Troubleshooting Center-Folding Unit (Option) Ejection Section Lift up the folding tray and remove any jammed paper. Push the folding unit release lever and pull out the folding unit. Press the release lever, open the left cover of the center fold unit, and remove the jammed paper. Turn feed knob D9 until the jammed paper is in a location where it is easy to remove.
Page 503 Troubleshooting Conveyor Section Open the front cover 1 and 2. Open the conveyor guide (D7) and remove the jammed paper. Turn feed knob D5 until the jammed paper is in a location where it is easy to remove. If there is no paper jam in the conveyor guide (D7), proceed to the following step.
Page 504 Troubleshooting Cassette 5 (Option) If a paper jam occurs in cassette 5 when you are using the optional side feeder (3,000-sheet), follow the steps below to remove the jam. Pull up the release lever and separate the side feeder from the multifunction machine. Remove the paper from the connection port.
Page 505: Clearing A Staple Jam
Troubleshooting Clearing a Staple Jam If a message indicating a staple jam is displayed on the machine’s operation panel, remove the jammed staples. Follow the steps below to remove jammed staples. 1,000-sheet Finisher Open the front cover. Remove the staple cartridge holder. Open the cover plate (A) of the staple cartridge holder and remove any jammed staples.
Page 506 Troubleshooting Re-install the staple cartridge holder. The staple cartridge holder will click into place when it has been inserted correctly. Close the front cover. 4,000-sheet Finisher Staple cartridge holder A Open the front cover 1. Remove the staple cartridge holder A. Open the cover plate (A) of the staple cartridge holder A and remove any jammed staples.
Page 507 Troubleshooting Close the cover (A) plate of the staple cartridge holder into its original position. Re-install the staple cartridge holder. The staple cartridge holder will click into place when it has been inserted correctly. Close the front cover 1. Staple cartridge holder B/C Follow the steps below to remove jammed staples from the optional folding unit.
Page 508 Troubleshooting Open the cover plate (B) of the staple cartridge holder and remove any jammed staples. Close the cover (B) plate of the staple cartridge holder into its original position. Re-install the staple cartridge holder. When re-installing, align the triangle marks on the staple cartridge holder and the staple unit.
Page 509: Appendix
Appendix • Optional Equipment ...............Appendix-2 • Character Entry Method............Appendix-9 • Paper ...................Appendix-12 • Specifications ...............Appendix-20 • Glossary................Appendix-30 Appendix-1...
Page 510: Optional Equipment
Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Document Processor Document Processor (Dual scan DP) Mailbox Right Job Separator Platen Cover Inner Job Separator 4,000-sheet Finisher Hole Punch Unit Side Feeder (3,000-sheet) 1,000-sheet Finisher Hole Punch Unit Paper Feeder Large Capacity Feeder...
Page 511 Expansion Memory FAX Kit Key Counter Expansion Memory Gigabit Ethernet Board Document Table Appendix-3...
Page 512: Document Processor
Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-45. Paper Feeder (500-sheet x2) Two additional cassettes identical to the printer’s cassette can be installed in the printer. Paper capacity and loading method are the same as the standard cassettes.
Page 513 Use the buttons on the stapling control section of the Finisher (optional) for manual stapling. Stapling position Stapling position Stapling lamps button button / lamp Press the stapling position button on the stapling control section. The shutter of the paper exit area is opened and this equipment enters into the manual staple mode. Press the stapling position button to select the stapling position (Back / Front / 2 Points...
Page 514: Folding Unit
Folding Unit Folds printed output at the center or in tri-fold to enable the creation of simple booklets. Installs on the 4,000- sheet finisher. Inner Job Separator Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data.
Page 515: Expansion Memory
FAX Kit By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer. When two FAX kits are installed, the units can be connected to two different telephone lines which will enable quicker message transmission to a number of recipients.
Page 516: Document Table
USB Keyboard A USB keyboard can be used to enter information into the text fields on the operation panel. A special mount is also available to install the keyboard on the MFP. Please contact your dealer or service representative for information on keyboards that are compatible with your MFP before you purchase one.
Page 517: Character Entry Method
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: Keyboard Layout QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu key, [Common Settings] and then [Change] of Keyboard Layout to choose the desired layout.
Page 518 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry. [OK] Press to finalize entry and return to the screen before the entry. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace...
Page 519: Entering Characters
Entering Characters Follow the steps shown below to enter List A-1 for example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case...
Page 520: Paper
Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes 1 Supported types Supported paper sizes No. of sheets Plain paper (60 to 220 g/m A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, 550 (64 g/m Recycled paper (60 to 256 g/m Legal, Oficio II, 12 ×...
Page 521: Basic Paper Specifications
Supported types Supported paper sizes No. of sheets Envelopes Envelope DL, Envelope C5, Envelope C4, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Monarch, ISO B5, Youkei 2, Youkei 4 Other sizes: Portrait - 3 7/8 to 11 5/8" or 98 to 297 mm Landscape - 5 7/8 to 17"...
Page 522: Choosing The Appropriate Paper
Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 523 Multi Purpose Tray Cassette or Multi Purpose Tray Size Entry (98 × 148 to 297 × 432 mm) 8K (273 × 394 mm) 16K (273 × 197 mm) 16K-R (197 × 273 mm) 216 × 340 mm Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams.
Page 524: Special Paper
Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
Page 525 When using these paper and media, choose those that are designed specifically for copiers or page printers (such as laser printers). Use the multi purpose tray for transparencies, thick paper, envelopes, cardstocks, and label paper. Choosing Special Paper Although special paper that meets the following requirements can be used with the machine, print quality will vary considerably due to differences in the construction and quality of special paper.
Page 526 Storing envelopes for a long period may cause them to become wrinkled. Thus, keep the package sealed until you are ready to use them. Keep the following points in mind. Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off.
Page 527 Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before completing output. Allowed Not allowed Top sheet Carrier sheet Use label paper that conforms to the following specifications. Item Specifications Top sheet weight...
Page 528: Specifications
Specifications IMPORTANT: Specifications are subject to change without notice. Machine Item Description Type Desktop Printing Method Electrophotography by semiconductor laser Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: 12 × 18"/ Original Feed System Fixed Paper Weight Cassette 1, 2 60 to 220 g/m Multi Purpose 60 to 300 g/m...
Page 529 Item Description First Print Black and 35 ppm model: 5.6seconds or less Time White 45 ppm model: 4.7 seconds or less (A4, feed from 55 ppm model: 4.3 seconds or less Cassette) Warm-up Time Power on 35 ppm model: 23 seconds or less (22°C/71.6°F, 45 ppm model: 23 seconds or less 60%)
Page 530 Item Description Interface Standard USB Interface Connector: 1 (USB Hi-Speed) USBPort: 2 (Hi-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) Option Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) Fax: 2 A maximum of two interface options can be installed. Only one network interface can be installed.
Page 531 Scanner Item Description System requirements CPU: 600Mhz or higher RAM: 128MB or more Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format TIFF, JPEG, XPS, PDF (MMR/JPEG compression), PDF (high compression) Scanning Speed 35 ppm model...
Page 532 Document Processor (Option) Description Item Document Processor Document Processor (Dual scan DP) Original Feed Automatic feed Method Supported Sheet originals Original Types Paper Size Maximum: Ledger/A3 Minimum: Statement-R/A5-R Paper Weight 1-sided: 45 to 160 g/m 1-sided: 35 to 220 g/m 2-sided: 50 to 120 g/m 2-sided: 50 to 220 g/m Loading Capacity...
Page 533 Large Capacity Feeder (1,500-sheet x 2) (Option) Item Description Paper Supply Feed & reverse roller method (No. Sheets: 3,000 (80 g/m )/No. Sheets: 3,500 (64 g/ Method Paper Size A4, B5, Letter Supported Paper Paper weight: 60 - 256 g/m Media types: standard, recycled, Thick Dimensions 23 35/64 ×...
Page 534 1,000-sheet Finisher (Option) Item Description Number of Trays 2 tray Paper Tray A A3, B4, Ledger, Legal, Oficio II, 12 × 18", 8K: 500 sheets Size (Non- A4, A4-R, B5, B5-R, Letter, Letter-R, 16K: 1,000 sheets stapling) (80 g/ Tray B A3, B4, A4, A4-R, B5, B5 (ISO), B5-R, A5-R, A6, B6-R, Letter, Letter-R, Ledger, Legal, Oficio II, 12 ×...
Page 535 4,000-sheet Finisher (Option) Item Description Number of Trays 3 trays Paper Tray A A3, B4, B5-R, Ledger, Legal, 8K: 1,500 sheets Size (Non- A4, A4-R, B5, Letter, Letter-R, 16K, 16K-R, Folio: 4,000 sheets* Stapling) A5, B6, Statement-R: 500 sheets (80 g/ Tray B A4, A4-R, B5, B5-R, A5, A5-R, Folio, Ledger, Legal, 12 ×...
Page 536 Mailbox (Option) Item Description Number of Trays Paper Size A3, B4, Ledger, Legal: 50 sheets A4, A4-R, B5, B5-R, A5-R, Letter, Letter-R, 216 × 340 mm, Exective, Folio, 8K, 16K, (80 g/m 16K-R, Statement-R, Oficio II: 100 sheets Dimensions 20 1/16 × 15 3/4 × 18 1/2" 510 mm ×...
Page 537 Inner Job Separator (Option) Item Description Number of Trays 1 tray Maximum Sheets 30 sheets (80 g/m Paper Size A3, B4, A4, A4-R, B5, B5-R, A5-R, Legal, Oficio II, Letter, Letter-R, Executive, Statement-R, Folio, 8K, 16K, 16K-R, 216 × 340mm Paper Type Paper weight: 60 - 256 g/m Paper type: Plain, Preprinted, Bond, Rough, Recycled, Letterhead, Color (Colour),...
Page 538: Glossary
Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network.
Page 539 DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client computers because it relieves individual clients including printers from the IP address being assigned.
Page 540 HTTP authentication mechanisms along with SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels.
Page 541 RA(Stateless) The IPv6 router communicates (transmits) information such as the global address prefix using ICMPv6. This information is the Router Advertisement (RA). ICMPv6 stands for Internet Control Message Protocol, and is a IPv6 standard defined in the RFC 2463 "Internet Control Message Protocol (ICMPv6) for the Internet Protocol Version 6 (IPv6) Specification".
Page 542 USB (Universal Serial Bus)2.0 A USB interface standard for Hi-Speed USB 2.0. The maximum transfer rate is 480 Mbps. This machine is equipped with USB 2.0 for high-speed data transfer. WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices.This function replaces what TWAIN used to do.
Page 543: Index
Index Index Symbols AppleTalk Appendix-30 Setup 2-15 (Paper Width Guide) Lock 1-6 Applications Installing Applications 9-86 Numerics Launching Applications 9-87 Authorization Rules 1,000-sheet Finisher Appendix-4 Copy Restriction 10-13 Staple Jam 12-49 Fax TX Restriction 10-13 1,000-sheet Finisher (Option) Print Restriction 10-13 Paper Jams 12-40 Send Restriction 10-13 2-sided/Book Original 6-11...
Page 544 Index Cassette Orientation Confirmation 9-16 Loading Paper 2-28 Original/Paper Settings 9-4 Paper Size and Media Type 9-6 Paper Output 9-15 Cassette 1 to 7 1-4 Sound 9-4 Cassette 5 (Option) System Stamp 9-29 Paper Jams 12-48 USB Keyboard Type 9-29 Center-Folding Unit (Option) Connecting Paper Jams 12-46...
Page 545 Index Join Documents 7-11 Original Image (Copy) 9-17 Move Documents 7-10 Original Image (Send/Store) 9-17 Printing Documents 7-5 Original Orientation 9-16 Sending Documents 7-7 PDF/A 9-26 Storing Documents 7-4 Prevent Bleed(Send/Store) 9-20 User Privileges 3-49 Prevent Bleed-thru (Copy) 9-20 Repeat Copy 9-28 Scan Resolution 9-18 Toner SaveLevel(EcoPrint) 9-23 XPS Fit to Page 9-26...
Page 546 Index What is Document Box? 3-42 Error Handling Document Finisher 1-4 Duplexing Error 9-13 Document Processor 1-5, Appendix-4, Finished Pages Exceeded 9-13 Appendix-24 Finishing Error 9-13 How to Load Originals 2-46 Inserted Paper Mismatch 9-14 Loading Originals 2-45 No Staple Error 9-13 Not Supported Originals 2-45 Paper Jam before Staple 9-14 Part Names 2-45...
Page 547 Index Help Screen 3-61 Checking History 8-9 Checking what to enter for 3-29 Checking Status 8-2 Host Name 9-90 Detailed Information 8-7 HTTP Detailed Information of Histories 8-10 Protocol Detail 9-94 Details of the Status Screens 8-3 HTTP Security Displaying History Screen 8-9 Setup 9-98 Displaying Status Screens 8-2 HTTPS...
Page 548 Index LDAP Security Setup 9-99 Negative Image 4-38 Legal Information NetBEUI Appendix-32 Local Authorization Protocol Detail 9-94 Copy Restriction 10-5 NetWare Appendix-32 Fax TX Restriction 10-5 Setup 9-95 Print Restriction 10-5 Network Send Restriction 10-5 Enhanced WSD 9-96 Storing Restr. in Box 10-5 Enhanced WSD (SSL) 9-97 Storing Restr.
Page 549 Index FAX Kit Appendix-7 Size Selection 4-2, 6-2 Folding Unit Appendix-6 Gigabit Ethernet Board Appendix-7 Inner Job Separator Appendix-6 Internet Fax Kit (A) Appendix-7 Page # 4-24 Key Counter Appendix-6 Paper Large Capacity Feeder (1,500-sheet x Appropriate Paper Appendix-14 2) Appendix-4 Auto Selection 9-10 Mailbox Appendix-5 Before Loading 2-27...
Page 550 Index Paper Width Adjusting Tab 1-6 KIR 9-60 Paper Width Guide 1-6 LF Action 9-59 Paper Width Guides 2-29 Orientation 9-58 Part Names 1-1 Override A4/Letter 9-56 PDF/A Appendix-32 Paper Feed Mode 9-60 Platen 1-5 Toner SaveLevel(EcoPrint) 9-56 Placing Originals 2-43 User Name 9-60 Platen Cover Printing 5-2...
Page 551 Index Reserve Next 3-16 FTP Encrypted TX 9-51 Reserve Next Priority 9-42 Scan Resolution 9-48 Resolution Appendix-22 Send Log History Restart Network 9-101 Sending Log History 9-64 Right Cover 1 1-6 Send to Folder Right Cover 1 Lever 1-6 Sending 3-24 Right Cover 2 1-6 Sending 9-43 Right Cover 2 Lever 1-6...
Page 552 Index SNMP Common Settings 9-2 Protocol Detail 9-94 Copy 9-40 SNMPv3 Date/Timer 9-72 Protocol Detail 9-94 Document Box/Removable Memory 9- Solving Malfunctions 12-2 Specifications Appendix-20 Edit Destination 9-77 1,000-sheet Finisher Appendix-26 Internet 9-84 4,000-sheet Finisher Appendix-27 Network 9-90 Center-Folding Unit Appendix-28 Printer 9-54 Document Processor Appendix-24 Report 9-61...
Page 553 Index USB Interface 2-4 Waste Toner Tray 1-5 USB Interface Connector (B1) 1-5 Weekly Timer 3-60 USB Keyboard Appendix-8 WIA Appendix-34 USB Memory WSD Print Printing Documents 7-22 Setup 9-96 Removing 7-26 WSD Scan 6-30 Saving Documents 7-24 Setup 9-96 USB Port (A1) 1-6 USB Port (A2) 1-5 User Login Administration...
Page 554 Index Index-12...
Page 555 We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
Page 558 Rev.1 2011.4 2LHKMEN101...

This manual is also suitable for:

Taskalfa 4500i Taskalfa 5500i

Kyocera TASKalfa 3500i Operation Manual

Table of Contents

Legal and Safety Information

2 Preparation before Use

3 Basic Operation

4 Copying Functions

6 Sending Functions

7 Document Box

8 Status / Job Cancel

Default Setting (System Menu)

Default Setting

10 Management

11 Maintenance

12 Troubleshooting

Appendix

Quick Links

Chapters

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Summary of Contents for Kyocera TASKalfa 3500i