Kyocera TASKalfa 3050ci Operation Manual
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Kyocera TASKalfa 3050ci Operation Manual

Taskalfa mfp network fax driver operation guide rev.2011.1
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Network FAX Driver
Operation Guide

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Summary of Contents for Kyocera TASKalfa 3050ci

  • Page 1 Network FAX Driver Operation Guide...

  • Page 3: About This Operation Guide

    About this Operation Guide This Operation Guide explains the settings for the Network FAX driver as well as the procedures that are required in order to use the Network FAX Transmission Function. It is recommended that you also read the corresponding Operation Guide as well.

  • Page 4: Network Fax Transmission Function

    Network FAX Transmission Function The Network FAX Transmission Function enables you to send faxes directly from your computer to receiving facsimiles. By using the Network FAX driver, you can send directly to other facsimiles – via the Fax Kit that is installed in this fax machine – fax documents that you have prepared using the software applications on your computer.

  • Page 5: Table Of Contents

    Contents About this Operation Guide............i Trademark Information .

  • Page 7: Installing The Corresponding Software

    1 Installing the Corresponding Software Installing the Network FAX Driver Turn on the power to the machine. NOTE: If the machine setup has not been completed, first set up the machine (connect cables, set up network, etc.). The machine must be recognized when installing the driver.
  • Page 8 Installing the Corresponding Software Click on Install Software. On the Installation Method page, select Custom Mode. The Discover Printing System page appears displaying Discover selected. You can use this option, or the Custom select option. With the Discover option, you can let the system find all the devices avail- able for driver installation.
  • Page 9 Installing the Corresponding Software Select Use host name for port name to use a host name for the Stan- dard TCP/IP port. If the installation wizard still displays the IP address, contact your system administrator. Click on the Next button. Proceed to step 15. Click Information button if you want to open a dialog box with details about IP Address, Host Name, Printer Model (the machine’s product name), Contact, Location, and Serial Number.
  • Page 10 Installing the Corresponding Software Select Standard TCP/IP Port and click on the Add Port... button. If Standard TCP/IP Port has been already installed, proceed to step 14. Click on the Next button. Enter the IP address of the machine in the Printer Name or IP Address field and click on the Next button.
  • Page 11 Installing the Corresponding Software On the Driver tab, check the box for FAX Driver. Click on the Next button. On the FAX Settings page, you can assign a name to the machine. This is the name that appears in Windows Printers and Faxes and in the printer list in applications.

  • Page 12: Uninstalling The Network Fax Driver

    Perform the following procedure to delete the Network FAX Driver from your computer. Click on the Start in the Task Bar and then select All Programs, Kyocera, and Uninstall Kyocera Product Library to display the Uninstall Wizard. Place a check in the check box of the driver to be deleted and click on Uninstall.

  • Page 13: Sending A Fax

    2 Sending a Fax This section contains explanations on how to send documents created on a network computer directly from that computer to the other fax machine by using the Network FAX Driver. IMPORTANT: The Network FAX Driver must be installed on the computer from which you want to send the documents.

  • Page 14: Main Transmission Functions

    Sending a Fax Main Transmission Functions (1) Delayed Fax Transmission <see page 2-9> This function enables you to have documents transmitted at a designated time. Delayed Fax Transmission can be carried out at any time within 24 hours from the time that is actually set in the fax itself. (2) Subaddress-Based Communication <see page 2-14>...
  • Page 15 Sending a Fax (3) Transmit and Print <see page 2-9> This function enables you to print out the documents at the same time as you send them by fax. (4) Attaching a Cover Page <see page 2-10> This function enables you to add a Cover Page to your transmission that includes such TTI (Transmitting Terminal Information) data as your company name, department name, your own name, your telephone or fax number as well as any comments you want to send.
  • Page 16 Sending a Fax (5) Internet fax Transmission <see page 2-5> This machine supports Internet fax. This machine can perform Internet fax transmission using the Network FAX driver. (6) User Login and Job Accounting <see page 2-10> When the fax machine is set to User Login, the Login User Name and Password must be registered in the Network FAX driver settings.

  • Page 17: Basic Transmission

    Sending a Fax Basic Transmission Use an application on your computer to create the documents to be sent. Select Print from the File menu. The print dialog box for the application that you are using will appear. Use the drop-down menu in the Name field to select the name of the machine to be used as the Network FAX.
  • Page 18 Sending a Fax The print dialog box for the application that you are using will be displayed once again. Click on the OK button. The Transmit Settings dialog box will appear. NOTE: Refer to Various Settings in the Transmit Settings Dialog Box on page 2-12 for more detailed information on the settings in the dialog box.

  • Page 19: Accessing The Printing Preferences Dialog Box

    Sending a Fax Accessing the Printing Preferences Dialog Box Perform the following procedure to display the Printing Preferences dialog box and perform Network FAX related settings. Click the Start button on the taskbar, click Control Panel, and then click View devices and printers. Right click the name of the machine to be used and then select Printing preferences from the drop-down menu.
  • Page 20 Sending a Fax Orientation radio buttons Be sure that the radio button for the desired orientation, either Portrait or Landscape, is selected. Resolution field Select the resolution quality of the original being transmitted from the drop-down list in this field. Available settings: 100 ×...

  • Page 21: Default Settings Dialog Box

    Sending a Fax Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Click the Start button on the taskbar, click Control Panel, and then click View devices and printers.
  • Page 22 Sending a Fax (2) Cover Page Tab Attach Cover Page checkbox Check the checkbox when you want to add a cover page to your transmission. NOTE: For information regarding the Cover Page registration method, refer to Cover Page Registration (Default Settings) on page 3-6. (3) Authentication Tab User Login checkbox If the fax machine is set to User Login, select either Use Specific...
  • Page 23 Sending a Fax Job Accounting checkbox If the fax machine is set to Job Accounting, select either Use Specific Account ID or Prompt for Account ID as desired. Use Specific Account ID: Enter the Account ID. Transmission will be performed using the entered Account ID. Prompt for Account ID: A screen for entering the Account ID will be displayed when attempting a transmission.

  • Page 24: Various Settings In The Transmit Settings Dialog Box

    Sending a Fax Various Settings in the Transmit Settings Dialog Box (1) Selecting a Destination from the Address Book NOTE: There are three types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt).
  • Page 25 Sending a Fax To use the Windows Address Book, select Windows Address Book. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select Internet FAX or Group from the filter's drop-down menu.
  • Page 26 Sending a Fax (2) Subaddress-Based Communication NOTE: In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box.
  • Page 27 Sending a Fax To attach and transmit a Cover Page, place a check in the check box for Attach Cover Page in the Cover Page tab. NOTE: For information regarding how to use Cover Pages, refer to Cover Page Selection (Transmission Settings) on page 3-1. (4) Optional Settings To temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (1) Sending Options Tab...
  • Page 28 Sending a Fax (5) Transmitting Terminal Information Data To temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (4) Sender Information Tab on page 2-11, click on the Sender Information tab in order to access the Sender Information tab.

  • Page 29: Transmission Control

    Sending a Fax Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
  • Page 30 Sending a Fax 2-18...

  • Page 31: Using Cover

    3 Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 32 Using Cover Pages Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Perform Steps 1 to 7 of the Basic Transmission method given on page 2- 5 to display the Transmit Settings dialog box. When selecting the destination from an Address Book, refer to (1) Selecting a Destination from the Address Book on page 2-12, select the destination, and go to Step 5.
  • Page 33 Using Cover Pages NOTE: When Attach Cover Page of the Cover Page Tab is not set, the Cover Page Confirmation screen will be displayed. To include a cover page, click on Attach Cover Page button. Add this information to the Destination List by clicking on the Add to Destination List button.

  • Page 34: Creating New Cover Page Templates

    Using Cover Pages Click on the Cover Page tab and place a check in the Attach Cover Page checkbox. Select a Cover Page template from the Cover Page Templates list. NOTE: If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
  • Page 35 Using Cover Pages Click on the Close button. Click on the Edit Message button. Enter the message to be added to the Cover Page and click on the OK button. Message: A maximum of 1,000 characters can be entered. Click on the Send button to begin the transmission.

  • Page 36: Cover Page Registration (Default Settings)

    Using Cover Pages Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 37 Using Cover Pages Click on the Close button. Click on the Edit Message button. Enter the message to be added to the Cover Page and click on the OK button. A maximum of 1,000 characters can be entered. Click on the OK button. Sender Information Registration Please register the sender information to be included on the Cover Page.

  • Page 38: Creating New Cover Page Templates

    Using Cover Pages Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template. Perform the Default Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab. Place a check in the Attach Cover Page checkbox and click on the New...
  • Page 39 Using Cover Pages Position the field box. From the Menu bar's Insert menu, select the field box to be positioned. IMPORTANT: If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off.
  • Page 40 Using Cover Pages Position the figures, textboxes, etc., to create a Cover Page. NOTE: For information regarding the operation method, refer to Help. From the Menu bar click on File and then Save As, enter the file name, and click on the Save button. Close the Edit Cover Page screen.

  • Page 41: Appendix

    4 Appendix Error Message If an error message is displayed, check the following remedy. Message Check Remedy Is the Network FAX driver for Check the product name of the This driver don't correspond to the this product used? machine and reinstall the connected model.

  • Page 42: Specifications

    Appendix Specifications Operating Environment Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T or 100BASE-TX Operating system Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008 and Windows 7 Network FAX Transmission Item Description Transmission Resolution 600 × 600dpi, 400 × 400dpi Ultra fine, 200 × 200dpi Fine, 100 ×...
  • Page 43 Appendix...
  • Page 44 First edition 2011.1...

This manual is also suitable for:

Taskalfa 3500iTaskalfa 3550ciTaskalfa 4500iTaskalfa 4550ciTaskalfa 5500iTaskalfa 5550ci ... Show all

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