Preventing Data Leaks Due To Unauthorized Transmission; Restrictions On Destinations - Ricoh Aficio MP W3600 Operating Instructions Manual

Preventing Information Leaks
Preventing Data Leaks Due to Unauthorized
Transmission
If user authentication is specified, the user who has logged on will be designated
as the sender to prevent data from being sent by an unauthorized person mas-
querading as the user.
You can also limit the direct entry of destinations to prevent files from being sent
to destinations not registered in the address book.
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Restrictions on Destinations

This can be specified by the user administrator.
Make the setting to disable the direct entry of e-mail addresses under the scan-
ner function.
By making this setting, the destinations can be restricted to addresses registered
in the address book.
If you set [Restrict Use of Destinations] to [On], you can prohibit users from directly
entering telephone numbers, e-mail addresses, or Folder Path in order to send
files. If you set [Restrict Use of Destinations] to [Off], [Restrict Adding of User Destina-
tions] appears. In [Restrict Adding of User Destinations], you can restrict users from
registering data in the address book.
If you set [Restrict Adding of User Destinations] to [Off], users can directly enter des-
tination e-mail addresses and Folder Path in [Program Dest.] on the scanner
screen. If you set [Restrict Adding of User Destinations] to [On], users can specify des-
tinations directly, but cannot use [Program Dest.] to register data in the address
book. When this setting is made, only the user administrator can change the ad-
dress book.
For details, see p.153 "Changing the Extended Security Functions".
Preparation
For details about logging on and logging off with administrator authentica-
tion, see p.25 "Logging on Using Administrator Authentication", p.28 "Log-
ging off Using Administrator Authentication".
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