Ricoh Aficio MP 2000 Scanner Reference
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Ricoh Aficio MP 2000 Scanner Reference

Printer/scanner unit
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See also: Troubleshooting Manual , Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Printer/Scanner Unit
Sending Scan Files by E-mail
1
Sending Scan Files by Scan to Folder
2
Delivering Scan Files
3
Using the Network TWAIN Scanner Function
4
Various Scan Settings
5
Appendix
6
Type 2000

Operating Instructions

Scanner Reference

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Table of Contents
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Summary of Contents for Ricoh Aficio MP 2000

  • Page 1: Operating Instructions

    Printer/Scanner Unit Type 2000 Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Delivering Scan Files Using the Network TWAIN Scanner Function Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................2 Symbols ........................2 Names of Major Options ....................2 About the Scanner Functions................3 Display ........................4 Reading the Display and Using Keys.................4 Confirmation Displays ....................5 Scanner Features....................7 1.
  • Page 6 3. Delivering Scan Files Before Delivering Scan Files ................71 Delivering Scan Files ....................71 Preparation for Delivering ..................72 Installing DeskTopBinder Lite from Provided CD-ROM ...........73 Network Delivery Scanner Screen ................74 Basic Delivery Procedure..................76 Specifying Delivery Destinations ...............79 Selecting a Destination Using a Quick Dial Key............79 Selecting a Destination Registered in the Destination List of the Delivery Server ...80 4.

  • Page 7: Notice

    Notice ❖ Declaration of Conformity Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2000 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.

  • Page 8: How To Read This Manual

    How to Read This Manual This section describes how to read this manual through symbols used. Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes.

  • Page 9: About The Scanner Functions

    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scan files There are several methods you can use to send captured data as files to com- puters.

  • Page 10: Display

    Display This section explains the display, keys, and the two confirmation displays - Check Destination and File Status. You can find explanations about the E-mail screen, Scan to Folder screen, or Net- work Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", and "Network Delivery Scanner Screen".

  • Page 11: Confirmation Displays

    Confirmation Displays This section explains the two confirmation displays - Check Dest. and File Sta- tus. Check Destination This section explains about displayed items and how to display the Check Dest. screen. Use the Check Dest. screen to check the details of e-mail, Scan to folder, or deliv- ery destinations.
  • Page 12 File Status This section explains the items that appear on the screen and how to display File Status. Use the File Status screen to check e-mail, Scan to Folder, and delivery results. Press the {Job Information} key to display File Status. ❖...

  • Page 13: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools/Counter} key. For details about setting methods, see General Settings Guide. ❖ Scan Settings Items Description Default Scan Settings Allows you to specify the default resolution and scan size.

  • Page 14: Administrator Tools

    ❖ Send Settings Items Description TWAIN Standby Time Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scan- ning is in progress. File Type Priority Allows you to specify the default file format of scan files.

  • Page 15: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 16: Preparation For Sending By E-Mail

    Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- mail. Connect the machine to the network. Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b).

  • Page 17: E-Mail Screen

    Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. ❖ Main screen ZZZ601S ❖ When a destination is entered manually ZZZ602S ❖ When a group is selected for destination ZZZ603S...
  • Page 18 Sending Scan Files by E-mail E-mail icon [Options] Indicates that the E-mail screen is dis- Press to make the scan settings and spec- played. ify formats of files you want to send. Destination field [Add Dest] Displays a selected destination. If multi- When selecting multiple destinations af- ple destinations are selected, press the ter a manual entry of an e-mail address,...

  • Page 19: Basic Procedure For Sending E-Mail

    Basic Procedure for Sending E-mail Basic Procedure for Sending E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the Network Delivery Scanner or Scan to Folder screen is displayed, press [ ] to switch to the E-mail screen.
  • Page 20 Sending Scan Files by E-mail If necessary, select [Attach Subject] under [Options] to specify the e-mail subject. For details, see "Specifying the Subject". If necessary, specify the resolution and orientation of the original under [Options]. For details, see "Specifying Send Options". Press the {Start} key.

  • Page 21: Specifying E-Mail Destinations

    Specifying E-mail Destinations Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select a destination registered to a Quick Dial key • Select a destination from the machine’s address book •...

  • Page 22: Selecting A Destination Registered In The Machine's Address Book

    Sending Scan Files by E-mail Selecting a Destination Registered in the Machine's Address Book This section explains how to select a destination from the machine’s address book. Important ❒ To use this function, you must register destinations in [System Settings] in ad- vance.
  • Page 23 Specifying E-mail Destinations Press the {U} or {T} key to select the destination from the list, and then press the {V} key. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. Press the {OK} key.
  • Page 24 Sending Scan Files by E-mail Press the {U} or {T} key to select [Search by Registration No.], and then press the {OK} key. Use the number keys to enter the three-digit number assigned to the desti- nation, and then press the {OK} key. Example: To enter 003 Press the {3} key, and then press the {OK} key.
  • Page 25 Specifying E-mail Destinations Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. Press the {Search Destination} key. ZZZ610S The illustration is an example. The actual appearance may be different. Select [Search by Name], and then press the {OK} key.
  • Page 26 Sending Scan Files by E-mail Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press the {Search Destination} key. On the screen, select [Search Address Book], and then press the {OK} key.
  • Page 27 Specifying E-mail Destinations Enter the beginning of the e-mail address, and then press the {OK} key twice. Destinations that match the search conditions are displayed. Press the {U} or {T} key to select the destination, and then press the {V} key.

  • Page 28: Manual Entry Of An E-Mail Address

    Sending Scan Files by E-mail Manual Entry of an E-mail Address This section explains how to enter an e-mail address manually. Press [Manual]. Enter the e-mail address. Press the {OK} key. Note ❒ Depending on the security settings, [Manual] may not be displayed. For de- tails, consult the administrator.

  • Page 29: Searching For A Destination In The Ldap Server

    Specifying E-mail Destinations Searching for a Destination in the LDAP Server You can search the LDAP server for an address and then specify that address as an e-mail destination. Important ❒ To use this function, you must connect an LDAP server to the network. ❒...
  • Page 30 Sending Scan Files by E-mail Select [Advanced Search], and then press the {OK} key. Specify the search conditions. The following example uses fuzzy search by destination name. Select [Name], and then press the {OK} key. Enter a part of the destination name. Search can be by surname or first name, depending on the LDAP server's set- tings.
  • Page 31 Specifying E-mail Destinations Press [Search]. Destinations that match the search conditions are displayed. Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Press the {OK} key.

  • Page 32: Registering A Manually-Entered E-Mail Address In The Address Book

    Sending Scan Files by E-mail • [Last Word]: The names which end with the entered character or characters are targeted. Example) To find "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or char- acters are targeted. Example) To find "ABC", enter "ABC".
  • Page 33 Specifying E-mail Destinations Press [Details] and [Reg. No.] to specify registration information. After you have made all settings, press the {OK} key. For details about specifying registration information, see General Settings Guide. Press the {Escape} key. Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete the registration.

  • Page 34: Specifying The Sender

    Sending Scan Files by E-mail Specifying the Sender This section explains how to specify the e-mail sender. To send e-mails, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 35: Selecting A Sender Registered To A Quick Dial Key

    Specifying the Sender Selecting a Sender Registered to a Quick Dial Key This section explains how to select a sender registered to a Quick Dial key. For details about how to register e-mail senders to Quick Dial keys, see General Settings Guide.

  • Page 36: Selecting A Sender From The List

    Sending Scan Files by E-mail Selecting a Sender from the List This section explains how to select a sender from the machine's address book list. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key. ZZZ610S The illustration is an example.
  • Page 37 Specifying the Sender Press the {U} or {T} key to select the sender, and then press the {V} key. The check box on the left side of the selected sender is selected. To cancel a selected sender, press the {U} or {T} key to select the target send- er, and then press the {W} key.

  • Page 38: Using A Registration Number To Specify A Sender Name

    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by senders in the ma- chine's address book. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key.
  • Page 39 Specifying the Sender Use the number keys to enter the three-digit number assigned to the send- er, and then press the {OK} key. Example: To enter 001 Press the {1} key, and then press the {OK} key. Press the {V} key. The check box on the left side of the selected sender is selected.

  • Page 40: Searching For A Sender By Name

    Sending Scan Files by E-mail Searching for a Sender by Name This section explains how to search by name for a sender in the machine's ad- dress book. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key. ZZZ610S The illustration is an example.
  • Page 41 Specifying the Sender Press the {U} or {T} key to select the sender, and then press the {V} key. The check box on the left side of the selected sender is selected. Press the {OK} key. Press the {OK} key. "Programmed"...

  • Page 42: Searching For A Sender By E-Mail Address

    Sending Scan Files by E-mail Searching for a Sender by E-mail Address This section explains how to search by e-mail address for a sender in the ma- chine's address book. Press [Options]. Select [Sender's Name], and then press the {OK} key. Press the {Search Destination} key.
  • Page 43 Specifying the Sender Enter the beginning of the sender's e-mail address, and then press the {OK} key twice. Destinations that match the search conditions are displayed. Press the {U} or {T} key to select the destination, and then press the {V} key.

  • Page 44: Setting The Return Receipt Function

    Sending Scan Files by E-mail Setting the Return Receipt Function This section explains how to set the Return Receipt function. If you set [Return Receipt], the selected sender will receive e-mail notification when the e-mail recipient opens his/her e-mail. Press [Options]. Press the {U} or {T} key to select [Return Receipt], and then press the {OK} key.

  • Page 45: Specifying The Subject

    Specifying the Subject Specifying the Subject This section explains how to specify the e-mail subject. Press [Options]. Press the {U} or {T} key to select [Attach Subject], and then press the {OK} key. Enter the subject, and then press the {OK} key. "Programmed"...
  • Page 46 Sending Scan Files by E-mail...

  • Page 47: Sending Scan Files By Scan To Folder

    2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Scan Files by Scan to Folder This section explains the necessary preparations and the procedure for sending scan files by Scan to Folder.
  • Page 48 Sending Scan Files by Scan to Folder Sending scan files to an FTP server ZZZ510S This machine Client computer You can send scan files to FTP server You can browse scanned files saved to an folders. FTP server from a client computer. You need to have an FTP client program on To send scan files to FTP server folders, the computer to connect to an FTP server.
  • Page 49 Before Sending Scan Files by Scan to Folder Sending scan files to NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download images, a computer must ers. To send scan files to NetWare fold- be running the NetWare client and be ers, use the NCP protocol.

  • Page 50: Preparation For Sending By Scan To Folder

    Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder This section explains the preparation and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. ❒...

  • Page 51: Registering Destination Folders In The Address Book

    Before Sending Scan Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the ad- dress book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups. Note ❒...
  • Page 52 Sending Scan Files by Scan to Folder ❖ When a group is selected for destination ZZZ606S Scan to Folder icon [Dest.:] Indicates that the Scan to Folder screen is When specifying a destination that is not displayed. registered, press [Dest.:], and then enter the path to the destination using the Destination field Quick Dial keys.

  • Page 53: Basic Procedure For Sending By Scan To Folder

    Basic Procedure for Sending by Scan to Folder Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the Network Delivery Scanner or E-mail screen is displayed, press ] key to switch to the Scan to Folder screen.
  • Page 54 Sending Scan Files by Scan to Folder If you still have originals to send, place them on the machine, and then press the {Start} key. Repeat this step until all originals are scanned. After all originals are scanned, press the {q} key. Transmission starts.

  • Page 55: Specifying Scan To Folder Destinations

    Specifying Scan to Folder Destinations Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered to a Quick Dial key •...

  • Page 56: Selecting A Destination Registered In The Machine's Address Book

    Sending Scan Files by Scan to Folder Selecting a Destination Registered in the Machine's Address Book This section explains how to select a destination from the machine’s address book. Important ❒ To use this function, you must register destinations in [System Settings] in advance. There are four methods of selecting a destination that is registered in the ma- chine's address book: •...
  • Page 57 Specifying Scan to Folder Destinations Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. Press the {OK} key.
  • Page 58 Sending Scan Files by Scan to Folder Press the {U} or {T} key to select [Search by Registration No.], and then press the {OK} key. Using the number keys, enter the three-digit registration number assigned to the destination, and then press the {OK} key. Example: To enter 002 Press the {2} key, and then press the {OK} key.
  • Page 59 Specifying Scan to Folder Destinations Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. Press the {Search Destination} key. ZZZ610S The illustration is an example. The actual appearance may be different. Select [Search by Name], and then press the {OK} key.
  • Page 60 Sending Scan Files by Scan to Folder Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. Search for a destination by folder path Use the following procedure to search by folder path for a destination in the ma- chine's address book.
  • Page 61 Specifying Scan to Folder Destinations Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the selected destination is selected. Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results.

  • Page 62: Sending Scan Files To A Shared Folder On The Network

    Sending Scan Files by Scan to Folder Sending Scan Files to a Shared Folder on the Network This section explains how to specify the destination when sending files to a shared network folder. Important ❒ You must create a shared folder on the client computer in advance. You can create the shared folder under Windows98/Me/2000/XP, WindowsNT4.0, Windows Server 2003, and Mac OS X.
  • Page 63 Specifying Scan to Folder Destinations Enter the path to the destination folder, and then press the {OK} key. The following is an example of a path where the folder name is “user” and the computer name is “desk01”: \\desk01\user. Instead of specifying the destination using its computer name, you can also use its IPv4 address.
  • Page 64 Sending Scan Files by Scan to Folder Press the {OK} key. Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears.
  • Page 65 Specifying Scan to Folder Destinations Specify the path by browsing to a destination folder Use the following procedure to specify a destination folder path by browsing computers on the network. Press [Dest.:]. Select [SMB], and then press the {OK} key. Press [Browse Network], and then press the {OK} key.
  • Page 66 Sending Scan Files by Scan to Folder A login screen appears if authentication is required. Enter a user name and password used to log on to the client computer, and then press the {OK} key. Select the destination folder, and then press [Apply]. If you cannot find the destination folder, press the {U} or {T} key.
  • Page 67 Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒...

  • Page 68: Path On Ftp Server

    Sending Scan Files by Scan to Folder Sending Scan Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server. Directly enter the path for the folder on the FTP Server You can enter the path to an FTP server manually. Press [Dest.:].
  • Page 69 Specifying Scan to Folder Destinations Enter the password, and then press the {OK} key. Enter the path to the destination folder, and then press the {OK} key. The following is an example of a path where the sub folder name is “lib” and the folder name is “user”: user\lib.

  • Page 70: Sending Scan Files To Netware Server

    Sending Scan Files by Scan to Folder Reference p.69 “Registering the Path to the Selected Destination in the Address Book” Sending Scan Files to NetWare Server This section explains how to specify destinations when sending files to NetWare server. The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment.
  • Page 71 Specifying Scan to Folder Destinations Select [Manual Entry], and then press the {OK} key. Enter the destination folder path, and then press the {OK} key. If you set the connection type to [NDS], the NDS tree name is “tree”, the name of the context including the volume is “context”, the volume name is “vol- ume”, and the folder name is “folder”, the path will be \\tree\volume.con- text\folder”.
  • Page 72 Sending Scan Files by Scan to Folder Check the test result, and then press [Exit]. Press the {OK} key. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ You can connect only to folders that you have the read privileges for. ❒...
  • Page 73 Specifying Scan to Folder Destinations Specify the path by browsing to a destination folder Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. Press [Dest.:]. Select [NCP], and then press the {OK} key. Select the connection type, and then press the {OK} key.
  • Page 74 Sending Scan Files by Scan to Folder A login screen appears if authentication is required. Enter a user name and password, and then press the {OK} key. Select a context or volume that contains the required destination folder, and then press the {OK} key. A list of destination folders appears.

  • Page 75: Registering The Path To The Selected Destination In The Address Book

    Specifying Scan to Folder Destinations ❒ If the language used for the NDS tree or by the NetWare Bindery server differs from that used by the machine, file names in the NDS tree or on the NetWare Bindery server might appear garbled. ❒...
  • Page 76 Sending Scan Files by Scan to Folder Enter the name, and then press the {OK} key. Press [Details] and [Reg. No.] to specify registration information. After you have made all settings, press the {OK} key. Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete registration.

  • Page 77: Delivering Scan Files

    3. Delivering Scan Files The ScanRouter delivery software enables you to deliver scan files by various methods. Before Delivering Scan Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed.

  • Page 78: Preparation For Delivering

    Delivering Scan Files Preparation for Delivering This section explains the preparation and settings for delivering scan files. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 79: Installing Desktopbinder Lite From Provided Cd-Rom

    Before Delivering Scan Files Installing DeskTopBinder Lite from Provided CD-ROM This section explains how to use the supplied "Scanner Driver and Utilities" CD- ROM to install DeskTopBinder Lite on a client computer. To view or receive files delivered to in-trays, you must first install DeskTop- Binder Lite on the client computer.

  • Page 80: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. ❖ Main screen ZZZ607S ❖ When a destination is entered manually ZZZ608S Network Delivery Scanner icon [Manual] Indicates that the Network Delivery To send a file by e-mail via the delivery Scanner screen is displayed.
  • Page 81 Before Delivering Scan Files [Add Dest] [EditDest] When selecting multiple destinations af- When changing an e-mail address that ter a manual entry of an e-mail address, has been entered, press [EditDest], and press [Add Dest], and then enter the e-mail then enter the new e-mail address.

  • Page 82: Basic Delivery Procedure

    Delivering Scan Files Basic Delivery Procedure This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
  • Page 83 Basic Delivery Procedure If necessary, select [Sender's Name] under [Options], and then specify the sender. The sender you specify appears in the subject line of e-mail that is sent via the delivery server. Select the sender from the destinations registered on the de- livery server.
  • Page 84 Delivering Scan Files ❒ To enable the Return Receipt function, it is necessary to make the settings to send e-mail by SMTP with ScanRouter delivery software. For details about how to specify this setting, see the manuals supplied with the Scan- Router delivery software.

  • Page 85: Specifying Delivery Destinations

    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. You can select delivery destinations registered in the “Destination List” of the delivery server by any of the following methods: • Select a destination using the Quick Dial keys •...

  • Page 86: Selecting A Destination Registered In The Destination List Of The Delivery Server

    Delivering Scan Files Selecting a Destination Registered in the Destination List of the Delivery Server This section explains how to select a destination registered in the delivery serv- er's Destination List. There are four methods of selecting a destination that is registered in the deliv- ery server's Destination List: •...
  • Page 87 Specifying Delivery Destinations Press the {OK} key. Note ❒ To cancel a selected destination, press the key to select the target destina- tion, and then press the {W} key. ❒ Depending on the security settings, some destinations may not appear in the destination list.
  • Page 88 Delivering Scan Files Using the number keys, enter the three-digit registration number assigned to the destination, and then press the {OK} key. Example: To enter 003 Press the {3} key, and then press the {OK} key. Press the {V} key. The check box on the left side of the selected destination is selected.
  • Page 89 Specifying Delivery Destinations Select [Search by Name], and then press the {OK} key. Enter the beginning of the destination name, and then press the {OK} key twice. Press the {U} or {T} key to select the destination, and then press the {V} key.
  • Page 90 Delivering Scan Files Searching for a destination by comment Use the following procedure to search by comment for a destination in the de- livery server's Destination List. The Search by Comment function searches for a destination using the comment (one of the registration items required by the ScanRouter delivery software) as a keyword.

  • Page 91: Using The Network Twain Scanner Function

    4. Using the Network TWAIN Scanner Function You can use this machine to scan originals into a client computer over the net- work. When Using as a TWAIN Scanner This section explains the necessary preparations and the procedure for using the network TWAIN scanner.

  • Page 92: Outline Of The Twain Scanner Function

    Using the Network TWAIN Scanner Function Outline of the TWAIN Scanner Function This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple com- puters. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it.

  • Page 93: Preparation For Using The Network Twain Scanner

    When Using as a TWAIN Scanner Preparation for Using the Network TWAIN Scanner This section explains the preparation and settings for using the network TWAIN scanner function. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must be installed on the client computer. DeskTopBinder Lite is on the supplied CD-ROM.

  • Page 94: Installing Twain Driver From Provided Cd-Rom

    Using the Network TWAIN Scanner Function Installing TWAIN Driver from Provided CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied “Scanner Driver and Utilities” CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer.

  • Page 95: Basic Procedure For Scanning Files Using Twain Scanner

    Basic Procedure for Scanning Files Using TWAIN Scanner Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, and the TWAIN driver must be installed on the client computer.
  • Page 96 Using the Network TWAIN Scanner Function Enter the document name, and then click [OK]. The DeskTopBinder viewer closes and the image is stored in DeskTopBinder Lite. Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it.

  • Page 97: Various Scan Settings

    5. Various Scan Settings This section describes various scan settings. Specifying Send Options This section describes procedure for specifying send options. Note ❒ For details about setting [Sender's Name], [Attach Subject], and [Return Receipt], see chapter 1 "Sending Scan Files by E-mail". Reference p.9 “Sending Scan Files by E-mail”...

  • Page 98: Original Orientation

    Various Scan Settings Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Options]. Press the {U} or {T} key to select [Original Orientation], and then press the {OK} key. Select for the same orientation as the original, and then press the {OK} key.
  • Page 99 Specifying Send Options Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖...

  • Page 100: Original Setting

    Various Scan Settings Original Setting This section explains the settings for scanning one-sided or two-sided originals. Important ❒ This function is not available unless ARDF is installed. Press [Options]. Press the {U} or {T} key to select [Original Setting], and then press the {OK} key.

  • Page 101: Scan Size

    Specifying Send Options Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size 11 × 17L, 8 ×...
  • Page 102 Various Scan Settings Relationship of Original of Mixed Sizes and Scan Size This section explains differences you need to be aware of when scanning origi- nals of the same width but different length (such as 11" × 17" L & 11" × 8 ") using the original position setting and size.
  • Page 103 Specifying Send Options ❖ Placing an original on the exposure glass ALO032S Vertical Horizontal Press [Options]. Press the {U} or {T} key to select [Scan Size], and then press the {OK} key. Press the {U} or {T} key to select [Custom Size], and then press the {OK} key. Using the number keys, enter the horizontal width, and then press the {OK} key or {q} key.
  • Page 104 Various Scan Settings Using the number keys, enter the vertical length, and then press the {OK} or {q} key. "Programmed" appears, and then the Send Options screen reappears. Press the {Escape} key. How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom Size.

  • Page 105: Mixed Sizes

    Specifying Send Options ❖ Original Orientation is [ Placing an original in the ADF ALO029S Placing an original on the exposure glass Align the original vertically and then place it face down. ALO030S Reference p.92 “Original Orientation” Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but differ- ent length.

  • Page 106: Stamp

    Various Scan Settings Press the {Escape} key. Note ❒ To set originals of the same width and different length at the same time, set them according to the chart below. AMW012S ❒ The following combinations of original sizes are available: 11 "...
  • Page 107 Specifying Send Options Press [Options]. Press the {U} or {T} key to select [Stamp], and then press the {OK} key. Select [On], and then press the {OK} key. "Programmed" appears, and then the Send Options screen reappears. Press the {Escape} key. Note ❒...

  • Page 108: File Type

    Various Scan Settings File Type This section explains the procedure for selecting a file type. Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. You can select one of the following file types: •...

  • Page 109: Pdf Security Encryption

    Specifying Send Options PDF Security Encryption This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF file Set a password to protect a PDF file. Only users who have the password can open the PDF file.
  • Page 110 Various Scan Settings Enter a password, and then press the {OK} key. The password entered here will be required to open the PDF file. Enter the password again, and then press the {OK} key. "Programmed" appears, and then the PDF Security Encryption screen reap- pears.

  • Page 111: Pdf Security Permissions

    Specifying Send Options Select [Encryption level], and then press the {OK} key. Select [40 bit] or [128 bit], and then press the {OK} key. "Programmed" appears, and then the PDF Security Encryption screen reap- pears. Press the {Escape} key twice. Note ❒...
  • Page 112 Various Scan Settings Press the {U} or {T} key to select [PDF Security Permissions], and then press the {OK} key. Select [Master Password], and then press the {OK} key. Select [On], and then press the {OK} key. The password entry screen appears. Enter a password, and then press the {OK} key.
  • Page 113 Specifying Send Options Select [Permissions], and then press the {OK} key. Change the PDF security settings. You can specify the following security settings: • Print permission: [Prohibit], [Permit All] and [Permit Low Resolution Only]. • Editing permission: [Prohibit] or [Permit]. •...

  • Page 114: Selecting Original Type

    Various Scan Settings Selecting Original Type This section explains how to select an original type. Press the {Original} key to select an original type. Specify the details of the selected original type using [Original Type Setting] under [Scanner Features]. For details about [Original Type Setting], see General Settings Guide.

  • Page 115: Adjusting Image Density

    Adjusting Image Density Adjusting Image Density This section explains how to specify the scanning density. There are five levels of scanning density. Press the {Lighter} or {Darker} key to adjust the density. ARO009S The density indicator " " moves one place per button push.

  • Page 116: Scan Settings When Using Twain Scanner

    Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen.

  • Page 117: When Scanning Originals Of Mixed Sizes Using Twain Scanner

    Scan Settings When Using Twain Scanner ❖ ADF/ARDF Original Orientation TWAIN Scanner Control Dialog Box Key top edge of original placed first top edge touches rear of ADF/ARDF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
  • Page 118 Various Scan Settings...

  • Page 119: Appendix

    6. Appendix This appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned.
  • Page 120 Appendix ❖ When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner All combinations up to A3/11" × 17" and 600 dpi can be scanned. ❖ When Using as a Network TWAIN Scanner The originals can be scanned using combinations marked with in the table if the original orientation is L.

  • Page 121: Software Supplied On Cd-Rom

    Software Supplied on CD-ROM Software Supplied on CD-ROM This section explains the applications on the supplied "Scanner Driver and Util- ities" CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.

  • Page 122: Desktopbinder Lite

    Appendix DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files created with applications, and existing scan files.
  • Page 123 Software Supplied on CD-ROM ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. •...

  • Page 124: Values Of Various Set Items For Transmission/Delivery Function

    Appendix Values of Various Set Items for Transmission/Delivery Function This section explains the values of various transmission/delivery function set- tings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 125 Values of Various Set Items for Transmission/Delivery Function Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac-...

  • Page 126: The Network Delivery Function

    Appendix The Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- ters ters Number of e-mail address char- 128 alphanumeric charac- acters ters...

  • Page 127: Specifications

    Specifications Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/ Scan to Folder/ Net- work Delivery Scanner function: 43 page/min (Original size: A4K, Original type: Text , Res- olution: 200dpi, Compression: On, ITU-T No.1 chart, 1-side scanning) Scanning speed differs depending on the fol-...

  • Page 128: Index

    INDEX Address book Image Density registering e-mail address Install registering folder path I/O device ARDF Attach Subject Job Information Auto Document Feeder Auto-run program LDAP server Bindery Browse Network Manual Entry E-mail address path to a destination folder CD-ROM Mixed Sizes DeskTopBinder Lite TWAIN driver Check destination...
  • Page 129 Specifying the sender destination list Quick Dial key Quick Dial key Specifying the subject Stamp Subject Registration number Symbol Resolution Resolution and scan size Return Receipt Transmission TWAIN driver TWAIN scanner Scanner driver Scanner Features Administrator Tools Destination List settings Value of set item for sending e-mail Scan Settings Values for set items of Scan to Folder...
  • Page 130 B843-7663...
  • Page 131 Trademarks ® ® ® Adobe , PostScript , and Acrobat are trademarks of Adobe Systems Incorporated. ® Pentium is a registered trademark of Intel Corporation. ® NetWare is a registered trademark of Novell, inc. ® ® ® Microsoft , Windows , and Windows NT are registered trademarks of Microsoft Corporation.
  • Page 132 EN USA B843-7663...

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