Page 1 Canon FAX-L2000/L2000IP Facsimile Guide...
Page 3: Manuals For The Machine
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
Page 4: How This Manual Is Organized
Includes the specifications of the machine, the type of documents you can scan, the glossary, and the index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 5: Table Of Contents
Contents Preface ............xi How to Use This Manual.
Page 6 Chapter 2 Using Speed Dialing Read This Before Entering Telephone Numbers ......2-2 Entering Pauses for Dialing ........2-2 Adjusting the Length of a Pause .
Page 7 Redialing When the Line Is Busy........3-21 What Is Automatic Redialing?.
Page 8 Chapter 7 Using Confidential Mailboxes Setting Up and Using the Confidential Mailbox Feature ....7-2 Creating a Confidential Mailbox ........7-2 Changing Confidential Mailbox Settings .
Page 9 Erasing a Document from Memory ........9-22 Deleting a Document with the Delete File Key .
Page 10 Chapter 12 Printing Reports and Lists Printing the Speed Dialing Lists ........12-2 Printing the User’s Data List .
Page 11: Preface
Preface Thank you for purchasing the Canon FAX-L2000/L2000IP. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 12: Illustrations Used In This Manual
28.8 Kbps modem speeds or slower, depending on telephone line conditions. Trademarks Canon, the Canon logo and RAPID Fusing System are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners. Copyright Copyright 2002 by Canon Inc.
Page 13: Disclaimers
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
Page 15 Before You Start Using This Machine CHAPTER This chapter explains what you should know before using this machine for faxing, and its main features. Main Features ............. 1-2 Operation Panel Parts and Functions .
Page 16: Main Features
33.6 Kbps, more than double the rate of older G3 fax models. SEND UHQ (Ultra High Quality) Image Canon’s ultra high quality image processing produces excellent reproductions of the documents you send and copy. Quality Images!
Page 17 Automatic Dialing Includes one-touch and coded speed dialing, directory dialing, group dialing, and access code dialing which enables you to send the same document to several destinations by pressing a single key or just a few keys. One-Touch Speed Dial 1 2 8 Coded Speed Dial Variety of Send and Receive Features...
Page 18 Delayed Sending Scan a document into memory and set the machine to send the document at a later time. This enables you to take advantage of holiday or late night telephone rates. Delayed sending Dual Access Even while you are sending or receiving a document, you can continue to use the machine to register information or record documents into memory.
Page 19: Operation Panel Parts And Functions
Operation Panel Parts and Functions This section provides you with the names and functions of the operation panel keys, and explains all the parts on the operation panel. One-Touch Panels Closed On Line Job Alarm Menu PRT.Message Item Value Shift Enter / Cancel Ultra Fine Super Fine...
Page 20 Enables the machine to act as a copier, so the machine. For details, see the PCL you can copy a document. Printer Guide. For the FAX-L2000, the k Speaker Volume Switch installation of the optional FAX-L2000 Adjusts the speaker’s volume.
Page 21 u Directory x LCD Display Enables you to search for fax/telephone Displays messages and prompts during numbers by the name under which they are operation. It also displays selections, text, registered for speed dialing, and then use numbers, and names when registering the number for dialing.
Page 22: One-Touch Panels Opened
One-Touch Panels Opened Data Delayed Advanced Registration Transmission Communication Memory Memory Reception Transfer Reference Report Stamp (Option) Pause Tone Selector Return Subaddress Password Space Delete a Data Registration e Memory Reference Starts data registration for speed dialing, Performs operations with documents sender information, and other important currently stored in memory, including settings for sending and receiving.
Page 23 Direct Sending mode. If you want to use the Press to enter a paragraph break when optional stamp feature, call your local entering e-mail text. authorized Canon dealer, and request the installation of the Stamp feature. l Space r Transfer...
Page 24: Using The Menus And Operation Panel Keys
Using the Menus and Operation Panel Keys This section provides a brief overview on how to use the operation panel keys to open menus, make selections, and register data. General Guidelines for Registering Information Always keep these points in mind while you are using the menus: •...
Page 25: Open A Menu And Select An Item
Press [ ] or [ ] to display the name of the desired menu title. There are eight Additional Functions menu items for Data Registration. ADDITIONAL FUNCTIONS ADDITIONAL FUNCTIONS 1.SYSTEM SETTINGS 8.PRINT LISTS NOTE • Displaying menu names with [ ] or [ ] is rotational. If you press [ ] with the last menu name displayed, the display rotates to the first menu name.
Page 26: Entering Names For Registration
Entering Names for Registration When you come to a step that requires entering a name for data registration, follow the procedure below. In a display that requires a name entry, the letter or number in the upper right corner of the LCD display tells you the entry mode.
Page 27: Correcting A Mistake
If the next letter you want to enter is under a different key, just press that key to move the cursor to the right, and enter the first letter of that group. For example, if you want to enter the word <Canon>: Press b until you see an upper case <C>...
Page 28: Operation Panel Key Summary Table
Operation Panel Key Summary Table When you come to a step where you must enter a number or name for data registration — in this section, or any part of this manual and the Reference Guide — refer to the table below. To see some of the keys described below, you may have to open all three one-touch speed dialing panels.
Page 29: Registering The Sender Information (Tx Terminal Id)
By now you have all had a chance to become familiar with your new By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical Canon fax units and are ready to set up a reliable, economical to set the prefix for communications network that offers many exciting features.
Page 30: Registering The Current Date And Time
NOTE • For documents that you receive, you can turn ‘ON’ the RX PAGE FOOTER feature which displays the date, time received, transaction number, and page number in the lower right corner of the document. (See “RX (Receive) Settings”, on p. 11-16.) 31/12 2002 TUE 03:57 [TR/RX NO 5015] Registering the Current Date and Time...
Page 31: Registering The Machine's Telephone Number And Unit Name
Press [OK]. The message <DATA ENTRY OK> appears on the LCD display for a few seconds. Press (Stop) to return to the Standby mode. Registering the Machine’s Telephone Number and Unit Name Follow this procedure to register the number of your own machine, and register your name or company’s name.
Page 32 Press [ ] or [ ] until <1.TEL LINE SETTINGS> appears press [OK]. USER SETTINGS TEL LINE SETTINGS 1.TEL LINE SETTINGS 1.USER TEL NO. Press [ ] or [ ] until <1.USER TEL NO.> appears press [OK]. TEL LINE SETTINGS USER TEL NO.
Page 33 Press ( ) on the numeric keypad to switch the entry mode. For more details, see “Entering Names for Registration”, on p. 1-12. CANON DIV. The message <DATA ENTRY OK> appears on the LCD display for a few seconds. Press (Stop) to return to the Standby mode.
Page 34: Checking And Setting The Telephone Line
Checking and Setting the Telephone Line If you are not sure what type of telephone line you have, check with your local telephone company. To operate the machine, you must know if the machine is connected to a tone or rotary pulse line.
Page 35 Press [ ] or [ ] until <2.TEL LINE TYPE > appears press [OK]. TEL LINE SETTINGS TEL LINE TYPE 2.TEL LINE TYPE TOUCH TONE Press [ ] or [ ] to select <TOUCH TONE> or <ROTARY PULSE> press [OK]. TEL LINE TYPE TEL LINE SETTINGS ROTARY PULSE...
Page 36 Press (Stop) to return to the Standby mode. 1-22 Checking and Setting the Telephone Line...
Page 37: Registering Sender's Names
Registering Sender’s Names Registering alternative sender’s names is optional, but you may want to register sender’s names if many people are using the machine. If each user registers his or her personal name as a sender’s name, they can enter their sender’s name to replace the unit’s name printed at the top of the documents they send.
Page 38 Press [ ] or [ ] until <3.SENDER NAME> appears press [OK]. USER SETTINGS SENDER NAME 3.SENDER NAME Press [ ] or [ ] to display a number (01 to 99) where you want to register the sender’s name press [OK]. You can also use the numeric keys to enter the number.
Page 39 If you want to set personal settings for the sender’s name you are registering, press [ ] or [ ] until <2.PERSONAL SETTINGS> appears press [OK]. In the PERSONAL SETTINGS menu, you can set the sender’s fax number and e-mail account. SENDER NAME PERSONAL SETTINGS 2.PERSONAL SETTINGS...
Page 40: Changing Or Erasing A Sender's Name
If you want to register another sender’s name, press [Data Data Registration Registration] twice repeat the procedure from step 6. Press (Stop) to return to the Standby mode. Changing or Erasing a Sender’s Name Repeat steps 1 to 5 of “Registering Sender’s Names”, on p. 1-23. Press [ ] or [ ] to display the name you want to edit or delete press [OK].
Page 41 To delete the sender’s name: Press (Clear). When you are finished making changes, press [OK]. If you changed the sender’s name, the message <DATA ENTRY OK> appears on the LCD display for a few seconds. If you deleted the sender’s name, the message <ERASING END> appears on the LCD display for a few seconds.
Page 42 1-28 Registering Sender’s Names...
Page 43 Using Speed Dialing CHAPTER This chapter introduces some basic dialing features, then shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, and Access Code Dialing. Directory dialing is also described in this chapter, and enables you to locate a number for dialing by searching a directory of names and numbers registered in the machine for speed dialing.
Page 44: Read This Before Entering Telephone Numbers
The outside number must also be registered with the fax number. The switching system may also require that you insert a pause after the outside number. For further assistance, contact your local authorized Canon dealer, or your local telephone company.
Page 45: Adjusting The Length Of A Pause
To enter a pause at the end of a number, press [Pause] [OK]. Pause The pause at the end of a number appears as an uppercase <P>. TEL NUMBER ENTRY TEL=03p123 4567P_ NOTE • Keep in mind these important points about pauses: - A pause entered within a number (p) is two seconds long.* - You can add consecutive pauses (pp) by pressing [Pause].
Page 46 Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS 1.USER SETTINGS Press [ ] or [ ] until <3.TX SETTINGS> appears press [OK]. FAX SETTINGS TX SETTINGS 3.TX SETTINGS 1.ECM TX Press [ ] or [ ] until <2.PAUSE TIME>...
Page 47: Dialing Through A Switchboard
Dialing Through a Switchboard Registering the Access Type and Outside Line Access Number Under the R Key A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then dial the number of the party you are calling.
Page 48 Press [ ] or [ ] until <8.R-KEY SETTING> appears press [OK]. USER SETTINGS R-KEY SETTING 8.R-KEY SETTING PSTN Press [ ] or [ ] until <PBX> appears press [OK]. R-KEY SETTING HOOKING Press [ ] or [ ] to select the access line type for the switching system press [OK].
Page 49: Dialing Through A Switchboard Using The R Key
Dialing Through a Switchboard Using the R Follow the procedure below to dial through a switchboard using the R key. Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine”, on p. 3-3. DOCUMENT READY NOTE •...
Page 50: What Is Speed Dialing
What Is Speed Dialing? Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. The four methods of speed dialing include: One-Touch Speed Dialing One-touch speed dialing enables you to start a document transmission by pressing only one key.
Page 51: Setting Up One-Touch Speed Dialing
Setting Up One-Touch Speed Dialing One-touch speed dialing enables you to dial a number and send a document at the press of one key. You can register up to 72 fax numbers, one for every one-touch speed dialing key on the operation panel.
Page 52 NOTE • If the Network Kit (optional for the FAX-L2000) is installed on your machine, the following display appears when you press (OK). Press (OK) again to start registration. 1-TOUCH SPD DIAL 1.TEL# REGISTRATION Press [ ] or [ ] until the one-touch speed dialing key’s number that you want to register appears press [OK].
Page 53 [OK]. For more information on how to enter names, see “Entering Names for Registration”, on p. 1-12. TEL# REGISTRATION CANON U.S.A. NY 3.OPTIONAL SETTING The message <DATA ENTRY OK> appears on the LCD display for a few seconds. This completes the minimum settings for registering a one-touch speed dialing key.
Page 54 If you do not want to perform this setting, proceed to step 14. OPTIONAL SETTING ACCESS CODE 1.ACCESS CODE NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the telephone number you are registering for one-touch speed dialing.
Page 55 Enter the time in 24-hour notation using the numeric keys (e.g., 1:00 p.m. as 13:00) press [OK]. TX TIME SETTNG TX TIME SETTNG 00:30 The message <DATA ENTRY OK> appears on the LCD display for a few seconds. NOTE • If you want to clear the time you have set, press (Clear) (OK).
Page 56 The TX TYPE menu includes these items: Setting Description REGULAR TX Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting <REGULAR TX>. CONFIDENTIAL TX Designates the transaction as a transmission to a confidential mailbox.
Page 57 If you experience transmission errors during long distance sending, and want to change the long distance setting, press [ ] or [ ] until <4.INTERNATIONAL> appears press [OK]. If you do not want to perform this setting, proceed to step 22. OPTIONAL SETTING INTERNATIONAL 4.INTERNATIONAL...
Page 58 [OK]. If you do not want to perform this setting, proceed to step 28. OPTIONAL SETTING SENDER NAME 7.SENDER NAME 00:CANON DIV. Press [ ] or [ ] to select a sender name press [OK]. SENDER NAME TEL# REGISTRATION 02:L.SMITH...
Page 59 After you register a number for one-touch speed dialing, make sure you write the name of the other party on a destination label, and adhere it to the one-touch speed dialing panel below the number of the one-touch speed dialing key where the number is registered.
Page 60: Setting Up Coded Speed Dialing
Setting Up Coded Speed Dialing Coded speed dialing enables you to dial a number and send a document by pressing four keys. You can register up to 128 fax numbers for coded speed dialing. In addition to the telephone number and name of the other party, you can set the timer for the transmission, and enter other important settings identical to those for one-touch speed dialing.
Page 61 NOTE • If the Network Kit (optional for the FAX-L2000) is installed on your machine, the following display appears when you press (OK). Press (OK) again to start registration. CODED SPD DIAL 1.TEL# REGISTRATION Press (Coded Dial) enter a three digit code (000 to 127) using the numeric keys press [OK].
Page 62 [OK]. For more information on how to enter names, see “Entering Names for Registration”, on p. 1-12. TEL# REGISTRATION CANON CANADA 3.OPTIONAL SETTING The message <DATA ENTRY OK> appears on the LCD display for a few seconds. This completes the minimum settings for registering a coded speed dialing code.
Page 63 NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the telephone number you are registering for coded speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key.
Page 64 NOTE • If you want to clear the time you have set, press (Clear) (OK). • If you want to set another time, repeat the procedure from step 15. • To end this procedure and return to the Standby mode, press (Stop).
Page 65 The TX TYPE menu includes these items: Setting Description REGULAR TX Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting <REGULAR TX>. CONFIDENTIAL TX Designates the transaction as a transmission to a confidential mailbox.
Page 66 If you experience transmission errors during long distance sending, and want to change the long distance setting, press [ ] or [ ] until <4.INTERNATIONAL> appears press [OK]. If you do not want to perform this setting, proceed to step 22. OPTIONAL SETTING INTERNATIONAL 4.INTERNATIONAL...
Page 67 [OK]. If you do not want to perform this setting, proceed to step 28. OPTIONAL SETTING SENDER NAME 7.SENDER NAME 00:CANON DIV. Press [ ] or [ ] to select a sender name press [OK]. SENDER NAME TEL# REGISTRATION 02:L.SMITH...
Page 68: Setting Up Group Dialing
Setting Up Group Dialing Group dialing enables you to register several telephone numbers for one-touch speed dialing or for coded speed dialing so you can dial a large group of numbers by pressing a one-touch speed dialing key, or by pressing (Coded Dial), followed by a three digit code.
Page 69 Specify an empty one-touch speed dialing key or coded speed dialing code that you want to set as the group dial press [OK]. GROUP DIAL GROUP DIAL 1.DSTN TEL/ID To specify a one-touch speed dialing key, press [ ] or [ ] to scroll through the number display, or close the appropriate one-touch speed dialing panel press the one-touch speed dialing key you want to specify.
Page 70 [OK]. For more information on how to enter names, see “Entering Names for Registration”, on p. 1-12. GROUP DIAL CANON GROUP A 3.OPTIONAL SETTING The message <DATA ENTRY OK> appears on the LCD display for a few seconds. This completes the minimum settings for registering a group dial.
Page 71 If you want to set an access code, press [ ] or [ ] until <1.ACCESS CODE> appears press [OK]. If you do not want to perform this setting, proceed to step 15. OPTIONAL SETTING ACCESS CODE 1.ACCESS CODE NOTE •...
Page 72 Enter the time in 24-hour notation using the numeric keys (e.g., 1:00 p.m. as 13:00) press [OK]. TX TIME SETTNG TX TIME SETTNG 00:30 The message <DATA ENTRY OK> appears on the LCD display for a few seconds. NOTE • If you want to clear the time you have set, press (Clear) (OK).
Page 73: Setting Up The Access Code Key
Setting Up the Access Code Key Follow the procedure below to assign an access code (from two to five digits) to represent a fax number. You can assign the access code key to [#] or any one-touch speed dialing key. Also, you can set the number of characters used for an access code.
Page 74 Press [ ] or [ ] until <5.ACCESS CODE> appears press [OK]. SYSTEM SETTINGS ACCESS CODE 5.ACCESS CODE DO NOT USE Press [ ] or [ ] to display <USE> press [OK]. ACCESS CODE ACCESS CODE 1.ACCESS CODE KEY Press [ ] or [ ] until <1.ACCESS CODE KEY> appears press [OK].
Page 75 NOTE • If you have already set access codes when registering telephone numbers for one-touch speed dialing keys, coded speed dialing codes, or group dialing, you cannot open the NO OF CHARACTERS menu. If you want to change the number of characters for an access code, turn ‘OFF’...
Page 76: Using Speed Dialing
If you do not see the number of the key you want, open the first or second one- touch speed dialing panel to see more keys. TEL= 123 4567 10 CANON U.S.A.NY After five seconds, the machine starts to send the document. 2-34 Using Speed Dialing...
Page 77 If you are using Direct Sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling then transmitting the document. The number being dialed, name of the other party, and transaction number of the document are also displayed. TRANSMIT 0003 SCANNING...
Page 78: Using Coded Speed Dialing
After five seconds, the machine starts to send the document. TEL= 123 4567 012 CANON CANADA If you are using Direct Sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling, then transmitting the document.
Page 79: Using Group Dialing
NOTE • To start scanning immediately, press (Start). Otherwise, the machine waits five seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “TX (Send) Settings”, on p. 11-13.) • The machine does not start dialing until you place your documents for sending. If you dial the code before you place your documents, the machine prompts you to set your documents.
Page 80 The group dial name appears on the LCD display. After ten seconds, the machine starts to send the document. TEL=GROUP DIAL 07 CANON GROUP A The transaction number and page numbers of the document are also displayed during scanning. TRANSMIT...
Page 81 • If you want to cancel the transmission after you press a one-touch speed dialing key or enter a coded speed dialing code under which a group is registered, press (Stop). Using Speed Dialing 2-39...
Page 82: Using Access Code Dialing
If you have set the access code key to ‘OTHER’, press the corresponding program one-touch key. Enter the access code (from two to five digits) using the numeric keys. TEL= After five seconds, the machine starts to send the document. TEL= 123 4567 10 CANON U.S.A.NY 2-40 Using Speed Dialing...
Page 83 The transaction number and page numbers of the document are also displayed during scanning. TRANSMIT 0009 SCANNING P.001 If you are using Direct Sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling, then transmitting the document.
Page 84: Using Directory Dialing
Using Directory Dialing Follow this procedure to look up the other party’s name and retrieve the number for dialing. This feature is convenient when you know the other party’s name, but cannot recall the one- touch speed dialing key, the code for coded speed dialing, or group dialing where the number is registered.
Page 85 Press [ ] or [ ] to scroll through the other names press [OK]. TEL= 0123123123 SOUTHWEST 03 SOUTHWEST NOTE • The names for one-touch speed dialing numbers are prefixed with two digits, and the names for coded speed dialing numbers are prefixed with an asterisk ( ) and three digits.
Page 86 2-44 Using Directory Dialing...
Page 87 Sending Documents CHAPTER This chapter describes the fundamental procedures for dialing and sending documents. We also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password. Setting a Document for Sending.
Page 88: Setting A Document For Sending
Setting a Document for Sending This section explains how to place your documents on the machine. Preparing the Document Follow these simple guidelines to check your document before you set your document on the machine for scanning. IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan”, on p.
Page 89: Setting The Document On The Machine
Setting the Document on the Machine You can set a stack of up to 50 letter or A4 size pages into the document feeder for scanning. Place your document face up in the document feeder tray. If the document is too long for the document feeder tray, pull out the document extension tray.
Page 90: Adjusting The Scan Settings
(See Chapter 7, “Troubleshooting,” in the Reference Guide.) Adjusting the Scan Settings Canon’s original UHQ (Ultra High Quality) imaging technology enables you to send documents that are very close to the quality of the original document. For best results, adjust the scan settings for special documents before sending.
Page 91 Press the appropriate key underneath the indicators repeatedly to illuminate the desired scan setting. Ultra Fine Super Fine Darker Fine Standard Text Standard Lighter Text/Photo Resolution Contrast Document Type [Resolution]: Adjusts the resolution for documents with fine text and thin lines.
Page 92: Selecting A Sender's Name
Selecting a Sender’s Name Follow this procedure to select one of the registered sender’s names. Sender’s names are selected by pressing [TTI Selector]. NOTE • This setting is optional. If you do not select a sender’s name before sending a document, the registered unit’s name is printed at the top of the document in the sender information area.
Page 93 Press [ ] or [ ] until the desired sender’s name appears on the LCD display press [OK]. You can also press [TTI Selector] repeatedly to search for the desired sender’s name. Continue the procedure for sending the document. Selecting a Sender’s Name...
Page 94: Using Regular Dialing
Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number with the keys on the numeric keypad, just like you would when dialing a telephone number. This is called “regular dialing.” NOTE •...
Page 95: Cancel Sending A Document
Cancel Sending a Document Follow this procedure to cancel a transmission in progress. Press (Stop). If you are using Direct Sending, an alarm sounds, and the transmission is canceled immediately. Press [OK]. STOP KEY PRESSED PRESS OK KEY If you are using Memory Sending, the following message is displayed: CANCEL DURING TX/RX? YES=( ) NO=(#)
Page 96: Checking/Canceling Fax Jobs
Checking/Canceling Fax Jobs Flow of Checking Operations Follow the procedure below to check the detailed information about a fax transaction. This feature is convenient when you want to check the status of a transaction without printing an Activity Report. Press [Monitor]. Monitor FAX MONITOR 1.
Page 97: Canceling With The Stop Key
Press (Stop) to return to the Standby mode. Canceling with the Stop key Press (Stop). If you press [Stop] during scanning: STOP KEY PRESSED PRESS OK KEY Press [OK]. The scanning stops and the job will be canceled. If there is only one job being processed: Press [ ].
Page 98: Canceling A Job From The Monitor Screen
Press [ ]. If you do not want to cancel the job, press (#). CANCEL DURING TX/RX? YES=( ) NO=(#) The selected job will be canceled. NOTE • You cannot select multiple jobs and cancel them all at once. • When canceling multiple jobs, select and cancel one by one. Canceling a Job from the Monitor Screen You can cancel a fax job during sending.
Page 99: Dialing Long Distance With Regular Dialing
Dialing Long Distance with Regular Dialing Follow this procedure to dial a long distance number and send a document using regular dialing. NOTE • To take advantage of the speed dialing features, register frequently dialed long distance numbers under one-touch speed dialing keys or coded speed dialing codes. (See “Setting Up One-Touch Speed Dialing”, on p.
Page 100 10 seconds. (See “Entering Pauses for Dialing”, on p. 2-2.) For details about the location and necessary length of the pause, contact your local telephone company or local authorized Canon dealer. • If you have pressed (Hook) or picked up the handset in step 2, you cannot insert pauses when you dial using regular dialing.
Page 101: Overview Of Sending Methods
Overview of Sending Methods This section briefly describes the methods and advantages of the three main sending methods: Memory Sending, Direct Sending, and Manual Sending. Memory Sending Memory Sending enables you to scan and send your documents fast, allowing you to get your documents back quickly so you do not have to spend so much time standing around the machine.
Page 102: Messages Displayed After Pressing The Start Key
Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, group dialing, or directory dialing. (See “Using Regular Dialing”, on p. 3-8, “Using Speed Dialing”, on p. 2-34, or “Using Directory Dialing”, on p. 2-42.) NOTE •...
Page 103: Direct Sending
Direct Sending The machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending, but because this method bypasses the memory, you can send a document ahead of other documents stored in memory. SEND NOTE •...
Page 104 Other Party’s Fax Number 123 4567 DIALING Transaction Number TX/RX NO. 0012 CANON CANADA Other Party’s Name ECM TX P.001 NOTE • When sending a small-sized document, such as a document of STMT size paper, the document may remain in the automatic document feeder after sending. As a result, this document might be sent again with the next sender’s document.
Page 105: Manual Sending
Manual Sending Manual Sending enables you to talk to the other party before you send the document. This method is useful if the operator of the other fax machine must manually prepare the fax machine to receive your document. NOTE •...
Page 106 NOTE • If you notice that you made a mistake while the machine is dialing the number, press (Stop) to return to the Standby mode start again. When you hear the other party answer the call, pick up the handset and talk. If you hear a high pitched tone, instead of the other party’s voice, the machine is ready to receive your document.
Page 107: Redialing When The Line Is Busy
Redialing When the Line Is Busy If the other party’s line is busy or there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called “Automatic Redialing.” What Is Automatic Redialing? After the initial dialing attempt, the machine waits two minutes, and tries to dial again.
Page 108: Setting Up Redialing
Setting Up Redialing Follow this procedure to modify these redialing features: • The number of times the machine attempts to redial. • The length of the time interval that the machine waits between redialing attempts. • Whether to perform automatic redialing when a transmission error occurs. Open all three one-touch speed dialing panels.
Page 109 Press [ ] or [ ] to display <ON> press [OK]. If you select ‘OFF’, press [OK] proceed to step 8. In this case, redialing is not attempted after the first dialing attempt fails. AUTO REDIAL AUTO REDIAL 1.REDIAL TIMES Press [ ] or [ ] to display the desired Auto Redial setting press [OK].
Page 110 The AUTO REDIAL menu includes the following items: Setting Description 1. REDIAL TIMES Sets the number of times the machine attempts to dial a number before it cancels the transaction automatically. Even if the machine is set to redial several times, it will redial only once if there is no dial tone or ring back tone during the first attempt.
Page 111: Sequential Broadcasting To More Than One Location
Sequential Broadcasting to More Than One Location Follow this procedure to scan the documents once and send them to several locations. With this sending method, called “Sequential Broadcasting,” you can send the same document to a maximum of 210 locations. NOTE •...
Page 112 (from two to five digits) using the numeric keys. TEL= 0333333333 01 CANON U.S.A. NY To use regular dialing: Dial the desired number using the numeric keys press [OK] after each number you enter. You can dial up to 10 destinations.
Page 113 NOTE • You must dial the second destination within five seconds of dialing the first destination. All subsequent destinations must be specified within 10 seconds of each other. • If you wait longer than the timeout interval before specifying the next destination, the machine starts scanning the documents.
Page 114: Sending Documents At A Preset Time
Sending Documents at a Preset Time Follow this procedure to set a time for sending documents. This feature is called “Delayed Sending” or “Timer Sending.” Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. NOTE •...
Page 115 2-34 or “Using Directory Dialing”, on p. 2-42.) TEL= TEL= 123 4567 10 CANON U.S.A.NY NOTE • When entering a number using regular dialing, if you see that you have entered an incorrect digit, press [Delete] to delete the rightmost digit enter the correct digit.
Page 116 Press [OK]. The machine scans the documents and stores them into memory. DELAYED TX 0018 SCANNING P.001 NOTE • The machine holds the documents in memory until the specified time arrives for the documents to be sent. Then, the machine sends the documents to the destinations you specified.
Page 117: Sending A Document With A Subaddress/Password
Sending a Document with a Subaddress/Password You can send documents with ITU-T standard subaddresses and passwords. In order for a transaction to succeed, the subaddresses and passwords on the sending and receiving fax machine must match. You can use two methods to send a document with an ITU-T subaddress and password: •...
Page 118: Subaddress/Password Sending With The Operation Panel Keys
NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings”, on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name”, on p. 3-6.) Specify the destinations using the one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing telephone numbers registered for subaddress/password...
Page 119 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine”, on p. 3-3. DOCUMENT READY NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings”, on p.
Page 120 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys press [OK]. SUBADDRESS TEL= 111 2345 02 JOHN BARRISTER If you want to enter a password, press [Password]. Password PASSWORD NOTE • You must press [Password] within five seconds of pressing (OK) in step 4.
Page 121 Receiving Documents CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically or manually. To use the Manual Receive mode, it is required to install the optional handset kit or connect an extension telephone to answer telephone calls. Receiving Documents Automatically .
Page 122: Receiving Documents Automatically
Receiving Documents Automatically After you take your machine out of the box and set it up, it is set to receive documents automatically. Use the Automatic Receive mode for a machine on a dedicated telephone line that you do not need for telephone voice communication. Setting the Automatic Receive Mode Check the LCD display.
Page 123 NOTE • If you see any other error messages, take note of the message, then look it up on the “List of LCD Display Messages”, on p. 13-8. Receiving Documents Automatically...
Page 124: Receiving Documents Manually
Receiving Documents Manually When you receive documents manually, you can monitor all incoming calls yourself by picking up the handset every time the machine rings. If you pick up the handset and determine the call is from a person, start your conversation. If you hear a slow beep tone, this means the call is a fax transmission.
Page 125 Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS 1.USER SETTINGS Press [ ] or [ ] until <4.RX SETTINGS> appears press [OK]. FAX SETTINGS RX SETTINGS 4.RX SETTINGS 1.ECM RX Press [ ] or [ ] until <2.RECEIVE MODE>...
Page 126: Receiving A Document Manually With An Extension Telephone
Press (Start) to start receiving the document hang up the handset by placing it back on the handset cradle. The machine starts to receive the document. NOTE • The machine makes a beeping sound if the handset is not completely on its handset cradle.
Page 127: Changing The Remote Receive Id
If you hear a slow beep tone, dial 25 (the Remote Receive ID) on the extension telephone hang up. The machine starts receiving the document. NOTE • You can change the number for the Remote Receive ID (from 00 to 99), or turn the feature ‘OFF’.
Page 128 Press [ ] or [ ] to display <ON> press [OK]. If you want to turn OFF the remote receiving feature, select ‘OFF’ proceed to step 8. REMOTE RX REMOTE RX ID Enter a new number for the ID (00 to 99) using the numeric keys press [OK].
Page 129: Cancel Receiving A Document
Cancel Receiving a Document Follow this procedure to cancel receiving a document. Visually check the In Use/Memory lamp to confirm that a document is being received. When the machine is receiving a document, the In Use/Memory lamp flashes green. Press (Stop) to cancel the reception.
Page 130 4-10 Cancel Receiving a Document...
Page 131 Using the Machine as a Copier CHAPTER This chapter describes all the settings and procedures for using the machine as a copier. Preparing the Document ........... . 5-2 Setting the Document on the Machine .
Page 132: Preparing The Document
Preparing the Document Follow these simple guidelines to check your document before you set the document on the machine for copying. IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan”, on p. 14-4.) •...
Page 133: Setting The Document On The Machine
Setting the Document on the Machine You can set a stack of up to 50 letter or A4 size pages into the machine for copying. Place your documents face up in the document feeder tray. If the documents are too long for the document feeder tray, pull out the document extension tray.
Page 134 IMPORTANT • Do not set the document guides so tight against the sides of the document, that the document bends. Make sure the documents are below the load limit marks for A4/ LTR sizes. Insert the documents fully into the feeder until the leading edges of the documents stop.
Page 135: Adjusting The Scan Settings
Adjusting the Scan Settings Canon’s original UHQ (Ultra High Quality) imaging technology enables you to make copies that are very close to the quality of the original document. For best results, adjust the scan settings for special documents before copying.
Page 136: Making Copies
Making Copies Follow this procedure to use the machine as a copier. Place your documents on the machine. For details on how to place your documents, see “Setting the Document on the Machine”, on p. 5-3. Press (Copy). COPY CASSETTE Specify the document settings.
Page 137 Enter the number of copies (01 to 99) using the numeric keys. COPY CASSETTE 1 NOTE • If you make a mistake and want to enter a different copy quantity, press (Clear). Press (Start). Copying starts. SCANNING COPY NO. 0011 Making Copies...
Page 138: Checking/Canceling Copy Jobs
Checking/Canceling Copy Jobs Flow of Checking Operations If you press [Monitor], the job status display appears. You can check the status of copy jobs on the display. Press [Monitor]. Monitor FAX MONITOR 1. FAX Press [ ] or [ ] to display <2. COPY> press [OK].
Page 139: Canceling With The Stop Key
Canceling with the Stop Key Press (Stop). If you press [Stop] during scanning: STOP KEY PRESSED PRESS OK KEY Press [OK]. The scanning stops and the job will be canceled. If there is only one job being processed: Press [ ]. If you do not want to cancel the job, press (#).
Page 140: Canceling From The Monitor Screen
Press [ ]. If you do not want to cancel the job, press (#). CANCEL COPYING? YES=( ) NO=(#) The selected job will be canceled. NOTE • You cannot select multiple jobs and cancel them all at once. • When canceling multiple jobs, select and cancel one by one. Canceling from the Monitor Screen You can cancel a job during printing or while it is waiting to be processed.
Page 141 Using a Relay Network CHAPTER This chapter shows you how to relay documents and how to have documents relayed for you. You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another fax machine and have the documents relayed for you.
Page 142: What Is Relay Broadcasting
What Is Relay Broadcasting? In a relay broadcast, the originator fax machine sends a document over a long distance to another fax machine called the “relay unit.” After the relay unit receives your document, it automatically sends the document to several other fax machines in the local area. In this way, you can send a document to several fax machines in the same locality with only one long distance transmission.
Page 143: Setting Up And Using A Standard Relay Unit
Setting Up and Using a Standard Relay Unit This section shows you how to set up and manage a relay network with the standard relay features provided in the machine. Before you set up your machine to relay documents from the originator fax machine, confirm the following points: •...
Page 144 Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS 1.USER SETTINGS Press [ ] or [ ] until <6.FILE SETTINGS> appears press [OK]. FAX SETTINGS FILE SETTINGS 6.FILE SETTINGS 1.CONFIDNTL MAILBOX Press [ ] or [ ] until <2.RELAY TX GROUP>...
Page 145 Enter the sender’s (originator’s) telephone number using one-touch or coded speed dialing. 3. MAIL ADDRESS(To) See the Sending Guide. For the FAX-L2000, the installation of the optional Network Kit is necessary to access these items. 4. RX PASSWORD 20 digits ( , #, spaces)
Page 146 Setting Description 6. PRINT RX DOC. If your machine is the relay unit, this setting determines if your machine prints a copy of every document that it relays. OFF* Your machine will not print a copy of every document it relays to other fax machines.
Page 147: Changing The Relay Broadcast Settings
Press (Stop) to return to the Standby mode. Changing the Relay Broadcast Settings Follow this procedure to change the relay broadcast settings. NOTE • If you want to add to the list of fax machines that receive relay broadcasts from your machine, make sure that the numbers you want to add are registered for one-touch or coded speed dialing.
Page 148 Enter the two digit relay group number that you want to change using the numeric keys press [OK]. You can also press [ ] or [ ] to select a relay group number. CHANGE DATA CHANGE DATA SET RLY TX GROUP# 01 PASSWORD The prompt <PASSWORD>...
Page 149: Deleting The Relay Group
Deleting the Relay Group Follow this procedure to delete the relay group and all of its settings. Open all three one-touch speed dialing panels press [Data Registration] [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. If necessary, see steps 1 to 3 of “Setting Your Machine as a Relay Unit,” on p. Data Registration 6-3.
Page 150 Enter the password (up to seven digits) using the numeric keys press [OK]. DELETE FILE DELETE FILE PASSWORD FILE DELETED The relay group is deleted. Press (Stop) to return to the Standby mode. NOTE • If the relay has been set for Timer Sending and the document is still in the memory, you cannot delete the relay group until the document has been sent.
Page 151: Sending A Document To A Relay Unit For Relay Broadcasting
Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a document to a relay unit. NOTE • In this procedure, your machine is the originator. Before Sending a Document to Another Machine for Relay Broadcasting Confirm the following points on your machine: •...
Page 152: Sending A Document To A Relay Unit With Speed Dialing
• Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents they are to relay. • The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.
Page 153 Regular Dialing”, on p. 3-8, “Using Speed Dialing”, on p. 2-34, or “Using Directory Dialing”, on p. 2-42.) TEL= 123456 SUBADDRESS 01 CANON Enter the ITU-T subaddress required to start the relay broadcast on the other party’s fax machine using the numeric keys press [OK].
Page 154 If an ITU-T password is required to start the relay broadcast, Password press [Password]. Otherwise, proceed to step 8. PASSWORD NOTE • You must press [Password] within five seconds of pressing (OK) in step 5. If you wait longer than the timeout interval before pressing [Password], the machine starts scanning the document.
Page 155 Using Confidential Mailboxes CHAPTER This chapter shows you how to send and receive confidential documents. A confidential document is a document that does not print as soon as it is received. The receiving party must use a password to unlock their mailbox in order to print the document. Confidential sending and receiving is used for documents that you want only the person with the correct password to read.
Page 156: Setting Up And Using The Confidential Mailbox Feature
Setting Up and Using the Confidential Mailbox Feature This section shows you how to create your own mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Creating a Confidential Mailbox Follow this procedure to create a private mailbox in order to hold confidential documents protected with a password.
Page 157 Press [ ] or [ ] until <1.SETUP FILE> appears press [OK]. CONFIDNTL MAILBOX SETUP FILE 1.SETUP FILE SET BOX # Enter a two digit confidential mailbox number (from 00 to 99) using the numeric keys press [OK]. You can also press [ ] or [ ] to select a confidential mailbox number. SETUP FILE SETUP FILE SET BOX #...
Page 158 Enter a password (up to seven digits) using the numeric keys press [OK]. PASSWORD SETUP FILE 1234567 3.SUBADDRESS NOTE • This password protects the confidential mailbox settings from unauthorized access. The next time you want to open your confidential mailbox or the CHANGE DATA menu to view the settings or make any changes, you have to enter this password.
Page 159 Enter an ITU-T password (up to 20 digits, including , #, and spaces) using the numeric keys press [OK]. RX PASSWORD SETUP FILE 1234567890 5.# OF RX COPIES NOTE • This setting is optional. If you set a password, confidential documents sent to you must include this password.
Page 160: Changing Confidential Mailbox Settings
Changing Confidential Mailbox Settings Follow this procedure to change the settings for a confidential mailbox. To open a confidential mailbox, and to view and change the settings, you must know the confidential mailbox number and password. Open all three one-touch speed dialing panels press [Data Registration] [ ] or [ ] until <3.FAX SETTINGS>...
Page 161 Enter the password (up to seven digits) protecting access to the confidential mailbox using the numeric keys press [OK]. If you have not previously set a password, proceed to step 6. CHANGE DATA CHANGE DATA PASSWORD 1.FILE NAME Press [ ] or [ ] to display the setting you want to change press [OK].
Page 162: Deleting A Confidential Mailbox
Deleting a Confidential Mailbox Follow this procedure to delete a confidential mailbox. Open all three one-touch speed dialing panels press [Data Registration] [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. If necessary, see steps 1 to 3 of “Creating a Confidential Mailbox”, on p. 7-2. Data Registration Press [ ] or [ ] until <6.FILE SETTINGS>...
Page 163 Enter the password (up to seven digits) protecting access to the confidential mailbox you want to delete using the numeric keys press [OK]. If you have not previously set a password, proceed to step 6. DELETE FILE DELETE FILE PASSWORD FILE DELETED The confidential mailbox is deleted.
Page 164: Receiving A Confidential Document
Receiving a Confidential Document When the machine receives a confidential document with a subaddress and/or password that matches the subaddress/password settings for your confidential mailbox, the document is stored inside the mailbox. After the machine receives a document in your confidential mailbox, it displays a message and prints a report unless this feature has been turned ‘OFF’.
Page 165 Press [ ] or [ ] to display <CONFIDENTIAL> press [OK]. EX. TRANSMIT CONFID. TX/RX CONFIDENTIAL 1.CONFIDENTIAL TX Press [ ] or [ ] until <2.CONFIDENTIAL RX> appears press [OK]. CONFID. TX/RX CONFIDENTIAL RX 2.CONFIDENTIAL RX SET BOX # Enter a two digit mailbox number (from 00 to 99) using the numeric keys press [OK].
Page 166: Sending A Confidential Document
• Contact the other party and ask for the ITU-T subaddress and password they are using for receiving confidential documents. • The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.
Page 167: Sending A Confidential Document With The Advanced Communication Key
Sending a Confidential Document with the Advanced Communication Key Note these points about sending a confidential document to a confidential mailbox. • You can dial only one telephone number. • You cannot use one-touch or coded speed dialing number that is set for any other type of transmission but ‘REGULAR TX.’...
Page 168 Directory Dialing”, on p. 2-42.) TEL= 123 4567 SUBADDRESS 10 CANON U.S.A.NY NOTE • You can dial only one number. • You can select only the one-touch speed dialing key or coded speed dialing code whose transmission mode is set to ‘REGULAR TX’.
Page 169 [OK]. PASSWORD TEL= 123 4567 1234567 10 CANON U.S.A.NY NOTE • You must enter the correct password, including , #, and spaces, set on the other party’s machine. Otherwise, the other party’s machine cannot receive your documents. Press (Start).
Page 170 7-16 Sending a Confidential Document...
Page 171 Using Polling CHAPTER This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the office at the same time. What Is Polling? ............8-2 Before You Use Polling Receiving .
Page 172: What Is Polling
• If the other party’s fax machine does not support ITU-T subaddress/password transactions, you can ask them to set the polling ID to ‘255’ or ‘1111 1111’ binary when the other party’s fax machine is a Canon fax machine. What Is Polling?
Page 173: Polling Other Fax Machines To Receive A Document
Regular Dialing”, on p. 3-8, “Using Speed Dialing”, on p. 2-34, or “Using Directory Dialing”, on p. 2-42.) If you use regular dialing, make sure you press (OK) after you dial the number. TEL= TEL= 123 4567 10 CANON U.S.A.NY Polling Other Fax Machines to Receive a Document...
Page 174 ITU-T subaddress/password set, proceed to step 9. Subaddress TEL= 123 4567 SUBADDRESS 10 CANON U.S.A.NY NOTE • You must press [Subaddress] within five seconds of pressing (OK). If you wait longer than the timeout interval before pressing [Subaddress], the machine starts dialing the number.
Page 175: Polling To Receive At A Preset Time
Enter the ITU-T password using the numeric keys press [OK]. PASSWORD TEL= 123 4567 1234567890 10 CANON U.S.A.NY NOTE • You must enter the correct password, including , #, and spaces, set on the other party’s machine. Otherwise, your machine cannot receive the document. Press (Start).
Page 176 • When you set up the speed dialing settings, turn ‘ON’ the OPTIONAL SETTING feature, and select ‘TX TYPE’. Select ‘POLLING RX’, and set the subaddress and password for the speed dialing key or code. (See “Setting Up One-Touch Speed Dialing”, on p. 2-9, or “Setting Up Coded Speed Dialing”, on p.
Page 177 Press [ ] or [ ] until <1.SETUP FILE> appears press [OK]. PRESET POLLING SETUP FILE 1.SETUP FILE SET BOX # Enter a two digit preset polling box number (from 00 to 99) using the numeric keys press [OK]. You can also press [ ] or [ ] to select a preset polling box number. SETUP FILE SETUP FILE SET BOX #...
Page 178 Enter a password (up to seven digits) using the numeric keys press [OK]. PASSWORD SETUP FILE 1234567 3.SELECT LOCATIONS NOTE • This password protects your preset polling box settings from unauthorized access. To change these settings later, you will have to enter this password. •...
Page 179 To set preset polling for everyday: Press [OK] twice. START TIME EVERYDAY EVERYDAY Press [ ] or [ ] to display an empty setting column press [OK]. EVERYDAY EVERYDAY Enter the time to poll other fax machines using the numeric keys press [OK].
Page 180: Changing The Preset Polling Settings
Press [ ] or [ ] to display an empty setting column press [OK]. Enter the time for your machine to poll other fax machines using the numeric keys press [OK]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). 11:00 The message <DATA ENTRY OK>...
Page 181 Press [ ] or [ ] until <6.FILE SETTINGS> appears press [OK] [ ] or [ ] until <3.PRESET POLLING> appears press [OK]. If necessary, see steps 4 and 5 of “Polling to Receive at a Preset Time”, on p. 8-5. Press [ ] or [ ] until <2.CHANGE DATA>...
Page 182: Deleting A Preset Polling Box
NOTE • To change the password, you have to first enter the old password (it is not displayed as you enter it) press (OK) enter a new password (it is displayed as you enter it) press (OK). When you are finished making changes, press (Stop) to return to the Standby mode.
Page 183 Enter the two digit number of the preset polling box you want to delete using the numeric keys press [OK]. You can also press [ ] or [ ] to select the preset polling box number. DELETE FILE DELETE FILE SET BOX # PASSWORD Enter the password (up to seven digits) using the numeric keys...
Page 184: Setting Up Polling Sending
Setting Up Polling Sending This section shows you how to set up your machine to store and hold a document until it is polled by another fax machine to send it. Before You Can Be Polled to Send Before you set up your polling box, contact the parties who are going to poll your machine to receive documents and confirm the following points: •...
Page 185 Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS 1.USER SETTINGS Press [ ] or [ ] until <6.FILE SETTINGS> appears press [OK]. FAX SETTINGS FILE SETTINGS 6.FILE SETTINGS 1.CONFIDNTL MAILBOX Press [ ] or [ ] until <4.POLLING BOX>...
Page 186 Enter a file name for the polling box (up to 24 characters including spaces) using the numeric keys press [OK]. SETUP FILE CANON TOKYO 2.PASSWORD The message <DATA ENTRY OK> appears on the LCD display for a few seconds. If you want to set a password to protect the polling box, press [ ] or [ ] until <2.PASSWORD>...
Page 187 Press [ ] or [ ] until <3.SUBADDRESS> appears press [OK]. SETUP FILE SUBADDRESS 3.SUBADDRESS Enter an ITU-T subaddress (up to 20 digits, including , #, and spaces) using the numeric keys press [OK]. SUBADDRESS SETUP FILE 1234567890 4.TX PASSWORD NOTE •...
Page 188: Scanning A Document Into The Memory For Polling Sending
Press [ ] or [ ] until <5.ERASE AFTER TX> appears press [OK]. SETUP FILE ERASE AFTER TX 5.ERASE AFTER TX Press [ ] or [ ] to display <ON> or <OFF> press [OK]. <ON>: The document in the polling box is erased after it is sent in response to a polling request from another fax machine.
Page 189 [OK]. POLLING SENDER NAME SET BOX # CANON DIV. If you want to select a sender’s name, press [TTI Selector] Selector or [ ] until you see the sender’s name you want to use. If you do not want to select a sender’s name, proceed to the next step.
Page 190: Changing The Polling Box Settings
Changing the Polling Box Settings Follow this procedure to change the settings of the polling box setup file. Open all three one-touch speed dialing panels press [Data Registration] [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. If necessary, see steps 1 to 3 of “Setting Up a Polling Box”, on p. 8-14. Data Registration Press [ ] or [ ] until <6.FILE SETTINGS>...
Page 191: Deleting A Polling Box
Press [ ] or [ ] to display the setting you want to change press [OK]. To change the settings for an item, follow the same procedure you used for the initial setup of the polling box. (See “Setting Up a Polling Box”, on p. 8-14.) CHANGE DATA 1.FILE NAME NOTE...
Page 192 Press [ ] or [ ] until <3.DELETE FILE> appears press [OK]. POLLING BOX DELETE FILE 3.DELETE FILE SET BOX # Enter the two digit number of the polling box you want to delete using the numeric keys press [OK]. You can also press [ ] or [ ] to select the polling box number.
Page 193 Special Sending/ Receiving Features CHAPTER This chapter describes some additional features for sending and receiving documents. Transferring Documents ........... . 9-2 Before You Setup Document Transfer .
Page 194: Transferring Documents
Transferring Documents The Transfer mode tells the machine to receive documents, and then transfer them automatically to a fax machine at your home or at another work site. The day and time for the machine to switch to the Transfer mode can be preset. This feature is especially convenient for receiving important documents from a country several time zones away from your country.
Page 195: Setting Up The Machine For Document Transfer
Setting Up the Machine for Document Transfer Follow the procedure below to create a file in order for the machine to automatically transfer documents to a selected location. Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS>...
Page 196 Press [ ] or [ ] to display the setting you want press [OK]. The SETUP FILE menu includes the following items: Setting Description 1. FILE NAME Enter a file name up to 24 characters long. Then, press [OK]. 2. SELECT LOCATIONS Select the numbers of the fax machines where you want to transfer your documents.
Page 197 Setting Description 5. TIME SETUP Sets the time for the machine to enter and leave the Transfer mode. If you do not set the timer, you can still switch the Transfer mode ON/OFF manually. 1. START TIME Sets a specified time for the machine to automatically start the transfer operation.
Page 198: Turning The Transfer Mode On And Off
Turning the Transfer Mode ON and OFF You can use this procedure to move the machine in and out of the Transfer mode, as long as the timer has not been set to switch the machine in and out of the Transfer mode automatically. However, even if the timer has been set, you can still use this procedure to manually put the machine into the Transfer mode before the timer does it automatically.
Page 199: Changing The Transfer Settings
If you have registered a password, enter your password (up to seven digits) using the numeric keys press [OK]. PASSWORD FAX 31/12 2002 18:08 AUTO The Transfer mode is turned ‘OFF’, and the machine returns to the Standby mode. Changing the Transfer Settings Follow this procedure to change settings in the transfer setup file.
Page 200 Enter the password (up to seven digits) protecting the transfer setup file using the numeric keys press [OK]. CHANGE DATA CHANGE DATA PASSWORD 1.FILE NAME Press [ ] or [ ] to display the desired setting that you want to change press [OK].
Page 201: Canceling The Transfer Settings
Canceling the Transfer Settings Follow this procedure to delete the transfer setup file and cancel the transfer settings. Open all three one-touch speed dialing panels press [Data Registration] [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. If necessary, see steps 1 to 3 of “Setting Up the Machine for Document Data Registration Transfer”, on p.
Page 202: Using Memory Lock
Using Memory Lock Normally, a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called “Memory Lock.” You may want to turn Memory Lock ‘ON’...
Page 203 Press [ ] or [ ] until <7.SYSTEM SETTINGS> appears press [OK]. FAX SETTINGS SYSTEM SETTINGS 7.SYSTEM SETTINGS 1.MEMORY LOCK RX If the prompt <SYSTEM SETTINGS PASSWORD> is displayed, enter the System Administrator’s password using the numeric keys press (OK). Press [ ] or [ ] until <1.MEMORY LOCK RX>...
Page 204 Setting Description 2. REPORT Sets the machine to print reports. This setting affects only reports that print automatically, such as activity reports for sending and receiving, and Activity Management Reports. OUTPUT NO* No report prints while in the Memory Lock mode. OUTPUT YES A report prints while the machine is in the Memory Lock mode.
Page 205: Turning Memory Lock On
Turning Memory Lock ON Follow this procedure to put the machine in the Memory Lock mode if the Memory Lock mode timer has not been set, or if you want to put the machine in the Memory Lock mode before the timer activates the Memory Lock mode.
Page 206: Turning Memory Lock Off And Printing Documents
Turning Memory Lock OFF and Printing Documents Follow this procedure to turn the Memory Lock ‘OFF’ and print the documents received in memory. NOTE • If the timer is set for the Memory Lock mode, the machine enters and leaves the Memory Lock mode automatically at the specified times.
Page 207: When The Machine Displays
When the Machine Displays <RECEIVED IN MEMORY> If paper or toner runs out while you are receiving a document or the machine detects that the output tray is full, the machine automatically stores the unprinted pages of the document in memory and displays this message: RECEIVED IN MEMORY Check the LCD display messages.

Page 208 • If the memory becomes full, you cannot receive the remaining pages. Contact the other party and ask them to send the document again. • The FAX-L2000/L2000IP can store up to approximately 500 A4 size pages (based on Canon FAX Standard Chart No.1, Standard Mode) in memory. With the optional memory kit, the FAX-L2000/L2000IP can receive up to approximately 1,500 pages in memory.
Page 209: Printing A Memory List
Printing a Memory List Follow this procedure to print a list of all documents currently stored in memory. 31/12 2002 13:01 FAX 833 4423 WORLD ESTATE, INC. DOCUMENT MEMORY LIST TX/RX NO MODE DESTINATION TEL/ID PGS. SET TIME ST. TIME SENDER NAME 0011 DELAYED TX...
Page 210: Printing A Document In Memory
Printing a Document in Memory Follow this procedure to print a document in memory. NOTE • To select a document for printing, you must know its transaction number. You may want to print a memory list for reference. (See “Printing a Memory List”, on p. 9-17.) Open all three one-touch speed dialing panels press [Memory Reference].
Page 211 Press [ ] to print only the first page of a document with multiple pages, or press [#] to print the entire document. PRINT DOCUMENT TX/RX NO. 0012 Printing starts. Press (Stop) to return to the Standby mode. Printing a Document in Memory 9-19...
Page 212: Sending A Document In Memory To A Different Destination
Sending a Document in Memory to a Different Destination Follow this procedure to send a document stored in memory to another destination. NOTE • To select a document for sending, you must know its transaction number. You may want to print a memory list for reference.
Page 213 LCD display. You can also use the numeric keys to select a sender’s name. SENDER NAME 06 CANON:J.SMITH Press [OK]. The machine sends the document to the number you dialed. Sending a Document in Memory to a Different Destination...
Page 214: Erasing A Document From Memory
Erasing a Document from Memory Follow this procedure to erase a document from memory. To delete a document from memory, you can use [Delete File] or [Memory Reference]. NOTE • To select a document for deletion, you must know its transaction number. You may want to print a memory list for reference.
Page 215: Deleting A Document With The Memory Reference Key
Press [ ] to delete the selected document. If you do not want to delete the selected document, press (#). After you press [ ], the document is erased. Press (Stop) to return to the Standby mode. Deleting a Document with the Memory Reference Key Open all three one-touch speed dialing panels press [Memory...
Page 216 Enter the password (up to seven digits) using the numeric keys press [OK]. If you have not previously set a password for the document stored in memory, proceed to step 5. DELETE DOCUMENT OK TO DELETE? PASSWORD YES=( ) NO=(#) Press [ ] to delete the selected document.
Page 217: What Happens To The Memory After A Power Failure
What Happens to the Memory After a Power Failure? If power to the machine is lost due to a power failure, or if the machine is accidentally disconnected, a built-in battery keeps a trickle of current supplied to the memory so all of the documents currently stored in memory can be saved for up to 12 hours.
Page 218 • If the backup battery cannot preserve data even after you plug in the power source and the machine is left ON for one day (24 hours), call your local authorized Canon dealer, and have the backup battery replaced. 9-26...
Page 219 Other Special Features CHAPTER This chapter describes some convenient features that you may want to use in daily operations. Using the Telephone ............10-2 Tone Dialing on a Pulse Line.
Page 220: Using The Telephone
Using the Telephone Follow this procedure to use the telephone for voice communication if you have installed the optional handset kit. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.) Pick up the handset, or press (Hook).
Page 221: Tone Dialing On A Pulse Line
Tone Dialing on a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse line, follow this procedure to temporarily set the machine for tone dialing. Press (Hook).
Page 222 Enter the numbers requested by the information service using the numeric keys. 10-4 Tone Dialing on a Pulse Line...
Page 223: Setting Up The Program One-Touch Key
Setting Up the Program One-Touch The program one-touch key feature enables you to register a setting so you can perform a routine procedure by pressing only one key. Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS>...
Page 224 Press [ ] or [ ] until the number of the one-touch speed dialing key under which you want to assign a function appears press [OK]. You must select a one-touch speed dialing key in which no telephone number has been registered. PROG 1-TOUCH KEY PROG 1-TOUCH KEY DO NOT USE...
Page 225 Setting Description RELAY Sets the one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced Communication], and selecting <RELAY TX>. Whenever you want to use the Relay Transmission feature, press the one- touch speed dialing key set for this feature.
Page 226: Setting Up And Using The Optional Stamp Feature
Setting Up and Using the Optional Stamp Feature If the optional stamp feature is provided on your machine, you can set the machine to stamp the front, lower left corner of every page you scan for sending. Setting Up the Stamp Feature Follow this procedure to set up the stamp feature.
Page 227: Setting Up The Stamp Action
Press [ ] or [ ] until <4.FAX DEFAULT> appears press [OK]. SYSTEM SETTINGS FAX DEFAULT 4.FAX DEFAULT 1.RESOLUTION Press [ ] or [ ] until <5.TX STAMP> appears press [OK]. FAX DEFAULT TX STAMP 5.TX STAMP TX STAMP OFF NOTE •...
Page 228 Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS 1.USER SETTINGS Press [ ] or [ ] until <3.TX SETTINGS> appears press [OK]. FAX SETTINGS TX SETTINGS 3.TX SETTINGS 1.ECM TX Press [ ] or [ ] until <6.STAMP ACTION>...
Page 229: Turning The Stamp Feature On/Off
Turning the Stamp Feature ON/OFF If you have set TX STAMP to ‘TX STAMP ON’, documents are stamped according to the setting made in the STAMP ACTION menu. Follow the procedure below to temporarily turn ‘OFF’ the TX STAMP feature. Place your documents on the machine.
Page 230: How The Machine Operates With Default Settings
How the Machine Operates with Default Settings There are many minor features that you can change to customize the operation of the machine. Some of these features are listed in the table below. The description in the third column is a description of the default setting.
Page 231 Feature Menu Item Description of Default ECM Sending/ ECM TX The machine is set to conduct all transactions using Receiving ECM RX ECM (Error Correction Mode). If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM ‘OFF’.
Page 232 Feature Menu Item Description of Default Redialing AUTO REDIAL If the other party’s line is busy, the machine is set to perform two redialing attempts within two minutes. You can increase the number of redialing attempts and the length of the time interval between attempts. (See “TX (Send) Settings”, on p.
Page 233 Summary of Important Settings CHAPTER This chapter contains a comprehensive list of all the settings you can perform using the FAX SETTINGS menu. The settings that determine how the machine operates are called user data settings. These important settings can be switched ‘ON’ and ‘OFF’ to customize the operation of the machine. Opening the Additional Functions Menu .
Page 234: Opening The Additional Functions Menu
Opening the Additional Functions Menu Follow this procedure to display the user data settings. Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK] to display the next menu.
Page 235: Summary Of User Data Settings
(See “System Settings”, on p. 11-28.) 8.LAN SETTINGS See the Sending Guide. For the FAX-L2000, the installation of the optional Network Kit is necessary to access these items. Summary of User Data Settings 11-3...
Page 236: User Settings
User Settings Follow this procedure to set the user settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 237 2. MAIL ACCOUNT See the Sending Guide. For the FAX-L2000, the installation of the optional Network Kit is necessary to access these items. An asterisk (*) indicates the default setting. TOUCH TONE is the default in the U.K., Australia, New Zealand, and Singapore.
Page 238 Prefixes the number with the abbreviation 'TEL'. Printing of the TX terminal ID is turned OFF. 2. I-FAX For deteils about I-Fax, see the Sending Guide. For the FAX-L2000, the installation of the optional Network Kit is necessary to access these items.
Page 239 Setting Item Description 3. FTP For deteils about FTP, see the Sending Guide. For the FAX-L2000, the installation of the optional Network Kit is necessary to access these items. The TX terminal ID will be included in the document that is scanned and uploaded to an FTP server.
Page 240 Setting Item Description 6. CONFIDENTIAL Set a one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced Communication], and selecting <CONFIDENTIAL>. Whenever you want to use the Confidential Mailbox feature, press the one-touch speed dialing key set for this feature.
Page 241 Setting Item Description 7. OFFHOOK ALARM Turn the Off Hook alarm ‘OFF’ or ‘ON’, which alerts you if the optional handset is not in the handset cradle. The Off Hook alarm sounds if the optional handset or extension telephone is left off the hook. No Off Hook alarm sounds when the optional handset or extension telephone is not in the handset cradle.
Page 242: Report Settings
Report Settings Follow this procedure to set the report settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 243 Press (Stop) to return to the Standby mode. Setting Item Description 1. TX REPORT Prints a transmission report. (See “Activity Reports”, on p. 12-11.) PRINT ERROR ONLY* Prints a report only if an error occurs. REPORT WITH TX IMAGE Only available for ‘PRINT ERROR ONLY’ or ‘OUTPUT YES’. Prints the first page of the document to remind you of what it contains.
Page 244 Setting Item Description 4. ACTIVITY REPORT Prints an Activity Management Report. (See “Printing the Activity Management Report”, on p. 12-9.) 1. AUTO PRINT* Prints an activity report after every 40 transactions. Prints an activity report after the 40th transaction is complete. Prints no activity report after the 40th transaction is complete.
Page 245: Tx (Send) Settings
TX (Send) Settings Follow this procedure to set the TX settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 246 Setting Item Description 1. ECM TX Turns ECM (Error Correction Mode) for transmission ‘OFF’ and ‘ON’. This switch does not affect the settings for one-touch or coded speed dialing. (See “Using Speed Dialing”, on p. 2-34.) All transmissions are sent in the ECM if the other party’s fax machine supports ECM.
Page 247 Setting Item Description 5. TIME OUT Sets the interval between dialing (entering phone numbers) when sending to more than one destination. (See “Sequential Broadcasting to More Than One Location”, on p. 3-25.) The machine scans the document in five or ten seconds after you enter the telephone number.
Page 248: Rx (Receive) Settings
RX (Receive) Settings Follow this procedure to set the RX settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 249 Press (Stop) to return to the Standby mode. Setting Item Description 1. ECM RX Turns ECM (Error Correction Mode) for receiving ‘OFF’ and ‘ON’. This switch does not affect the settings for one-touch or coded speed dialing. (See “Using Speed Dialing”, on p. 2-34.) All receptions are received in the ECM if the other party’s machine supports ECM.
Page 250: Printer Settings
Printer Settings Follow this procedure to set the printer settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 251 Press (Stop) to return to the Standby mode. Setting Item Description 1. # OF RX COPIES Select the number of copies (from 01 to 99) of received documents you want to print. The default setting is ‘01COPIES’ *. 2. SELECT CASSETTE Select how you want oversized documents to be divided when the paper cassette is loaded with a smaller paper size.
Page 252 Setting Item Description 3. RX REDUCTION Receives document images at a reduced size. Turns ON image reduction. 1. RX REDUCTION AUTO SELECTION* The machine automatically reduces the image to the selected paper size. FIXED REDUCTION You set the reduction percentage (75%, 90%*, 95%, or 97%). 2.
Page 253: File Settings
File Settings Follow this procedure to set the file settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 254 Press (Stop) to return to the Standby mode. Setting Item Description 1. CONFIDNTL MAILBOX Sets up a confidential mailbox. (See “Setting Up and Using the Confidential Mailbox Feature”, on p. 7-2.) 1. SETUP FILE Sets up a confidential mailbox. SET BOX # 00-99 Create a two digit confidential mailbox number.
Page 255 Enter the telephone number of your machine. 3. MAIL ADDRESS (To) See the Sending Guide. For the FAX-L2000, the installation of the optional Network Kit is necessary to access these items. 4. RX PASSWORD Enter an ITU-T password (up to 20 digits).
Page 256 Setting Item Description 9. TX START TIME Sets the machine to hold the document from the originator, and then relay it at a specified time. Use 24-hour notation to set up to five times for transmission. 10.RELAY B’CAST Turns ‘ON’ and ‘OFF’ relay broadcasting temporarily. In order for relay broadcasting to occur, this setting must be ‘ON’.
Page 257 Setting Item Description 2. CHANGE DATA Change the settings for the preset polling box. SET BOX # Enter the number of the preset polling box you want to change. PASSWORD Enter the password protecting the preset polling box settings. You can now change any of the settings listed above in 1.SETUP FILE. 3.
Page 258 Setting Item Description 3. DELETE FILE Delete the polling box and all of its settings. SET BOX # Enter the number of the polling box you want to delete. PASSWORD Enter the password protecting the polling box settings you want to delete.
Page 259 Setting Item Description 6. PRINT RX DOC. Sets the machine that transfers documents to print a copy of every document it transfers. Received and transferred documents are not printed. A copy of every document received and transferred is printed. # OF RX COPIES From 01 to 99 COPIES;...
Page 260: System Settings
System Settings Follow this procedure to set the system settings. Setting Procedure Open all three one-touch speed dialing panels. Press [Data Registration]. Data Registration ADDITIONAL FUNCTIONS 1.PAPER SETTINGS Press [ ] or [ ] until <3.FAX SETTINGS> appears press [OK]. ADDITIONAL FUNCTIONS FAX SETTINGS 3.FAX SETTINGS...
Page 261 Press [ ] or [ ] to display the item you want to set or change press [OK]. SYSTEM SETTINGS 1.MEMORY LOCK RX For more information on the available System Settings, see the table below. Press (Stop) to return to the Standby mode. Setting Item Description SYSTEM SETTINGS PASSWORD Enter the system settings password protecting the system settings.
Page 262 Setting Item Description 3. TIME SETUP Sets a time for the machine to start the memory receiving operation. OFF* The timer for starting and ending the memory receiving operation is turned ‘OFF’. The timer for starting and ending the memory receiving operation is turned ‘ON’.
Page 263 Setting Item Description 4. FAX DEFAULT Sets the machine’s standard mode which the machine resumes when (Stop) is pressed, the Auto Clear function is initiated, or the machine finishes scanning documents. You can change the standard settings, such as the scanning resolution, density, image quality, transmission mode, and the optional TX stamp feature.
Page 264 Setting Item Description 5. ACCESS CODE Sets the use of an access code to represent a fax number. The access code dialing feature is turned ‘ON’. 1. ACCESS CODE KEY Sets the key to initiate access code dialing. USING # KEY* Press [#] to initiate access code dialing.
Page 265 Printing Reports and Lists CHAPTER This chapter shows you how to print lists and reports. You can print lists of telephone numbers and transmission settings registered in the machine, as well as print reports about document transactions. Before printing report and lists, load A4 or LTR size paper (or larger) in the paper cassette or on the MP tray.
Page 266: Printing The Speed Dialing Lists
Printing the Speed Dialing Lists Follow this procedure to print the speed dialing lists. You can print two types of one-touch or coded speed dialing lists: a standard list or a detailed list. One-Touch Speed Dialing List Example: Sorted output by destination ID 31/12 2002 10:32 FAX 833 4423 WORLD ESTATE, INC.
Page 267: Group Dial List
One-Touch Speed Dialing List (Detail) 31/12 2002 11:48 FAX 833 4423 WORLD ESTATE, INC. I-TOUCH (DETAIL) [ 01] RECIPIENT ADDRESS 889 344 222 DESTINATION ID CANON U.S.A. NY INTERNATIONAL DOMESTIC TX SPEED 33600bps TX TYPE REGULAR TX ACCESS CODE [ 02...
Page 268: Access Code List
Access Code List 31/12 2002 10:32 FAX 833 4423 WORLD ESTATE, INC. ACCESS CODE LIST RECIPIENT ADDRESS DESTINATION ID TX TYPE #111 732 2233 ADAM BOOKS,CPA REGULAR TX #112 761 1298 JOHN BARRISTER REGULAR TX #113 1 516 911 4411 NATALIE SMITH REGULAR TX #114...
Page 269 <1-TOUCH LIST>: Prints the standard list of all one-touch speed dialing keys and numbers registered in the machine. <CODED DIAL LIST>: Prints the standard list of all coded speed dialing codes and numbers registered in the machine. <1-TOUCH (DETAIL)>: Prints a detailed list of all one-touch speed dialing keys and numbers registered in the machine in a stacked format.
Page 270: Printing The User's Data List
Printing the User’s Data List Follow this procedure to print a comprehensive list of the current user data settings. User’s Data List 31/12 2002 13:36 FAX 833 4423 WORLD ESTATE, INC. USER’S DATA LIST 01. PAPER SETTINGS MP TRAY MP PAPER SIZE CASSETTE 1 CASSETTE 2 PAPER TYPE...
Page 271 Press [OK] to start printing. PRINTING REPORT Printing starts. Printing the User’s Data List 12-7...
Page 272: Reports
Reports Reports contain information about past fax transactions. The Activity Report or the Activity Management Report prints a list of the past 40 transactions, and other reports report information about transactions as they occur. Here is a summary of some of the abbreviations used in activity reports: ST.
Page 273: Printing The Activity Management Report
Printing the Activity Management Report Follow this procedure to print a list of the previous 40 transactions on your machine. Activity Management Report 31/12 2002 15:14 FAX 833 4423 WORLD ESTATE, INC. ACTIVITY REPORT DEPT. ID:0001234 ST. TIME DESTINATION TEL/ID MODE PGS.
Page 274 NOTE • You can set up the following additional features using the ACTIVITY REPORT setting from the REPORT SETTINGS menu. (See “Report Settings”, on p. 11-10.) • Turn the automatic printing feature of the Activity Management Report ‘OFF’. • Set the machine to print an Activity Management Report at the same time everyday. Department ID Report If you set up Department ID Management, and the activity report feature is turned ON, transactions are listed by department in the Department ID report shown below.
Page 275: Activity Reports
Activity Reports The following reports show information about transmissions as they occur: For details about setting up these activity reports to print or turning the settings OFF, see “Report Settings”, on p. 11-10. Error Report (TX) The machine is set to print a report if an error occurs during sending. This is the default setting for the report settings.
Page 276 By now you have all had a chance to become familiar with your new By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical Canon fax units and are ready to set up a reliable, economical communications network that offers many exciting features.
Page 277 Multi-Transaction Report If the transmission was a sequential broadcast, then a Multi-Transaction Report is printed. 31/12 2002 14:05 FAX 833 4423 WORLD ESTATE, INC. MULTI TX/RX REPORT TX/RX NO 0013 PGS. TX/RX INCOMPLETE 02]761 1298 JOHN BARRISTER TRANSACTION OK 01]732 2233 ADAM BOOK,CPA 03]1 914 438 3619 SEYMOUR GREEN...
Page 278: Relay Broadcast Report
Confidential Receive Report When the machine receives a confidential document, it displays a message, and prints a report. RECEIVED IN MAILBOX 31/12 2002 13:34 FAX 833 4423 WORLD ESTATE, INC. CONFID. RX REPORT CONFIDENTL MAILBOX # CONFID. MAILBOX NAME TR/RX NO 5003 RECIPIENT ADDRESS 0311111111...
Page 279: Cancel Report Printing
Cancel Report Printing Follow the procedure below to cancel the report printing using the CANCEL REPORT item from the REPORT menu. Open all three one-touch speed dialing panels. Press [Report]. Report REPORT 1.ACTIVITY REPORT Press [ ] or [ ] until <6.CANCEL REPORT> appears press [OK].
Page 280: Memory Lists
Memory Lists Memory lists report information about what information is stored in the memory at the current time. Confidential Mailbox List Follow this procedure to print a list of all the confidential mailboxes registered in the machine. This list also shows you which confidential mailboxes are currently holding documents. NOTE •...
Page 281: Document Memory List
Document Memory List Follow this procedure to print a Document Memory List for all documents currently stored in the memory. Open all three one-touch speed dialing panels press [Report]. REPORT 1.ACTIVITY REPORT Report Press [ ] or [ ] until <4.DOC. MEMORY LIST> appears press [OK].
Page 282 12-18 Memory Lists...
Page 283 Troubleshooting CHAPTER This chapter describes the procedures for taking corrective action in the event that errors or trouble occurs. Error Code Table (Listed by Number)......... 13-2 List of LCD Display Messages .
Page 284: Error Code Table (Listed By Number)
Error Code Table (Listed by Number) Errors in reports are recorded as numbers because there is not enough space to print a detailed description of the error in the report. When errors are recorded in reports, note the error code number, and check it against the table below to learn more about what caused the error and how to remedy it.
Page 285 Make sure the subaddress/password matches the settings on the other party’s fax machine. If the other party’s fax machine is a Canon fax machine and can set a polling ID, request that the other party set their polling ID to ‘255’ decimal or ‘1111 1111’...
Page 286 Make sure the subaddress/password matches the settings on the other party’s fax machine. If the other party’s fax machine is a Canon fax machine and can set a polling ID, request that the other party set their polling ID to ‘255’ decimal or ‘1111 1111’...
Page 287 #0033 Cause You have attempted to send a confidential document to a fax machine that does not support the use of an ITU-T subaddress. Remedy Send the document without confidential settings, or send the document to a fax machine that supports the use of ITU-T subaddresses. #0034 Cause You sent a confidential document to another fax machine, but it was rejected.
Page 288 #0080 Cause The other party’s fax machine does not support receiving a document with an ITU-T subaddress. Remedy Call the other party, and confirm whether their fax machine supports ITU-T subaddress receiving. If their machine does not support ITU-T subaddress receiving, try sending the document again without a subaddress.
Page 289 Store the documents again, start a new operation, or leave the machine in the Standby mode. ##0322 to ##0330 Cause A fatal error has occurred. Remedy Contact your local authorized Canon dealer where you purchased your Canon product for assistance. Error Code Table (Listed by Number) 13-7...
Page 290: List Of Lcd Display Messages
UPS (Uninterruptable Power Source), disconnect the power cord, and plug it into an AC outlet. If the message remains on the LCD display and the machine does not return to the Standby mode, call your local authorized Canon dealer.
Page 291 CHECK PRINTER COVER Cause The printer cover is not completely closed. Remedy Check the printer cover, and make sure that it is completely closed. Make sure a toner cartridge is installed, and resting properly underneath the printer cover. DOCUMENT TOO LONG Cause The document is longer than 1 meter.
Page 292 Remedy 3 Check the contents of the memory. If there are unnecessary documents stored in memory, delete them. (See “Erasing a Document from Memory”, on p. 9-22.) Remedy 4 If you tried to send a document with the ‘Ultra Fine’, ‘Super Fine’, or ‘Text/Photo’ document setting, try using the Direct Sending method, or set the resolution to ‘Fine’, or ‘Text’, and send the document using Memory Sending.
Page 293 Remedy 1 If you have forgotten where the desired telephone number is registered, use directory dialing. (See “Using Directory Dialing”, on p. 2-42.) Remedy 2 You can also print a list of all numbers registered for speed dialing. (See “Printing the Speed Dialing Lists”, on p.
Page 294 An error has occurred in the telephone line or in your machine. Remedy 1 Start the procedure from the beginning. Remedy 2 If the problem persists, call your local authorized Canon dealer for service. STOP KEY PRESSED/PRESS OK KEY Cause You pressed (Stop) to cancel the current transaction.
Page 295: When Trouble Occurs
When Trouble Occurs If an error occurs during sending or receiving, or there is malfunction in the machine, check the following causes and remedies. Sending Documents Cannot send document after dialing. Cause 1 The documents are not correctly set in the ADF (Automatic Document Feeder). Remedy Remove the documents, and set them correctly on the machine.
Page 296 Cause 2 You have a lot of documents stored in memory. Remedy Delete the documents you do not need from the memory. (See “Erasing a Document from Memory”, on p. 9-22.) Documents are streaked with lines after they print on the other fax machine. Cause The scanning glass on your machine is not clean.
Page 297 Remedy The relay group must be set up correctly on the relay unit, and the relay unit must tell you the subaddress and password. If the relay unit has set an ITU-T password, then you must send the document with the correct subaddress and password.
Page 298 If the other party’s fax machine does not support ITU-T subaddresses/ passwords, use polling box #00. If the other party’s machine is a Canon machine and can set a polling ID, ask them to set the polling ID to ‘255’ decimal or ‘1111 1111’...
Page 299: Receiving Documents
Receiving Documents Cannot receive documents automatically. Cause <MAN.> is displayed. Remedy Set RECEIVE MODE to ‘AUTO RX’ from the RX SETTINGS menu. (See Chapter 4, “Receiving Documents.”) Cannot receive documents manually. Cause 1 There is a document set in the ADF (Automatic Document Feeder). Remedy You cannot receive if there is a document set in the Automatic Document Feeder.
Page 300: Copying Documents
Contact the other party and confirm that you are using the correct ITU-T subaddress and password. If the other party’s fax machine is a Canon fax machine and can set a polling ID, ask them to check their polling ID and set the polling ID to ‘255’...
Page 301: Other Troubles
The copied document is reduced. Cause The document feed guides are not snug against the sides of the document you are copying. Remedy Make sure that the document feed guides are both against the sides of the document in the document feeder tray before you start copying. (See “Setting the Document on the Machine”, on p.
Page 302 Cannot get faxes from information services. Cause Your machine is connected to a rotary pulse telephone line. Remedy Even if your machine is connected to a rotary pulse telephone line, you can still get faxes from information services that require tone dialing. Open all three one- touch speed dialing panels press [Tone].
Page 303 Appendix CHAPTER This chapter describes the specifications of the machine, the type of documents you can scan, the glossary, and the index. Specifications ............14-2 Operation .
Page 304: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Operation Item Specification Fax Printing Speed Approximately 18 PPM (A4) Scanning Method Solid state electronic scanning by contact image sensor Recording (Printing) Method Laser beam electronic circuit Print Resolution 1200 dpi x 1200 dpi Applicable Lines...
Page 305: Telephone Features
Telephone Features Optional telephone handset Extension telephone hookup Remote reception by extension telephone Tone key Redial key Pause key R key Fax Features Item Specification Transmitting Sequential broadcasting Confidential sending Relay broadcasting Password/subaddress sending Polling sending Delayed sending Receiving Remote reception Memory lock reception Polling reception Timer polling (Preset polling)
Page 306: Documents You Can Scan
Documents You Can Scan Follow these guidelines if you need exact information about the dimensions of the types of documents you can scan. Document Media to Avoid Avoid trying to scan wrinkled or creased paper, carbon or carbon backed paper, curled paper, coated paper, torn paper, onion skin or other very thin paper.
Page 307: Document Size
Document Size Make sure the documents you feed into the machine are within the dimensions shown below. For documents that are larger or smaller than these recommended limits, reduce them or enlarge them on a copy machine, then send the copy. Minimum Document Size Maximum Document Size 279 mm...
Page 308: Scanning Area
Scanning Area The shaded areas in the illustration below show the parts of the document page that are not scanned by the machine. Before you send a document, make sure the document margins are wider than the margins shown below. max.
Page 309: Glossary
Glossary Access code dialing Access code dialing enables you to start a document transmission by pressing [#] (or another key depending on your setting) followed by an access code you register with the one-touch or coded speed dialing numbers. Activity report Journal of transactions, both sent and received.
Page 310 CCITT/ITU-T Formally known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has been replaced by the International Telecommunications Unit- Telecommunications Sector (ITU-T), a committee created to set international standards for telecommunications. Coded speed dialing Enables you to automatically dial a facsimile number by pressing only four keys, (Coded Dial) and a three digit code.
Page 311 Default The machine is programmed at the factory with settings that we recommend. These are known as factory default settings. You can customize your machine by programming settings other than the factory default settings. For details, see “How the Machine Operates with Default Settings”, on p.
Page 312 Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control. Document feeder tray The document feeder tray can hold 50 sheets of letter or A4 size paper, or 20 legal, 11"...
Page 313 Stands for Error Correction Mode. Reduces system and line errors when sending or receiving from another fax machine with ECM capability. When there is noise on the telephone line, a distortion or blank area can occur in the document received by the other party.
Page 314 The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or your local telephone company for further information if you experience problems with long distance dialing.
Page 315 Manual sending Use manual sending when you have installed the optional handset kit or connected an extension telephone and you have to speak to the other party before you send the document. You may have to do this to send transmissions to older fax machines. Place the document on the machine, then dial the number.
Page 316 Multitransaction Also called multiple transmission or sequential broadcast. This term refers to scanning a document once and sending it to more than one location. You can send a single document to a maximum of 210 destinations. Noise A general term applied to a number of problems that adversely affect the operation of telephone lines used for modem and fax communication.
Page 317 Pause time When registering long distance numbers, you sometimes have to insert a pause either within or after the number. The location of the pause and pause time depend on the system. Pauses entered within a number are two seconds long, and pauses at the end of a number are 10 seconds.
Page 318 Reduction mode The machine’s automatic feature that slightly reduces the received image to allow room at the top of the page for the sender’s ID information. You can also reduce the size of large incoming documents using the <RX REDUCTION> option. Registering A process by which you place fax or telephone numbers and names in the machine’s memory for automatic dialing, so that you can save time dialing frequently called...
Page 319 Reports This is a list of reports printed by the facsimile: • Activity Management Report (TX or RX): You can set the machine to print a report every time you send or receive a document. You can also set the machine to print part of the document on the report to remind you of the content of the document.
Page 320 Resolution The density of dots for an output device like a fax, scanner, or printer. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles, as well as a better match to traditional typeface designs.
Page 321 However, you can change the pause time to suit your PBX or telephone system. Before adjusting the pause time, check with your local authorized Canon dealer or your local telephone company about the correct pause time to use for your telephone system.
Page 322 Touch tone A touch tone or tone dial telephone is dialed by pressing keys that send tones of varying pitch to the telephone switching system. Transaction number When a document is scanned into or received in memory, it is assigned a transaction number (TX/RX).
Page 323 Stands for Ultra High Quality Image. This enables you to send documents that are very close to the quality of the original. Ultra Fine This key increases the clarity of documents you send. The lamp shows you the current setting. It is eight times the standard resolution. Urgent document Use direct sending to send an urgent document ahead of documents in the memory waiting to be sent.
Page 324: Index
Index Symbols # OF RX COPIES ........11-19 canceling +..............1-8 fax jobs ............3-12 receiving document........4-9 sending document ........3-9 Clear ............... 1-6 Coded Dial ..........1-6, 2-36 coded speed dial list ........12-2 coded speed dial list (detail) ......12-3 ACCESS CODE..........
Page 325 confidential receive report....7-10, 12-14 document CONFIDENTIAL RX ........7-11 preparing..........3-2, 5-2 CONFIDENTIAL TX......2-14, 2-23 setting ........3-2, 3-3, 5-3, 5-5 Contrast ............1-7 document feeder tray ....... 3-3, 5-3 setting for copying ........5-5 document guides........3-3, 5-3 setting for sending ........
Page 326 FILE SETTINGS KEYPAD VOLUME ........10-12 accessing..........11-21 menu 11-22, 11-23, 11-24, 11-25, 11-26, 11-27 LCD display............. 1-7 LCD display messages ......... 13-8 glossary ............14-7 lists..............12-1 Group Dial List load limit marks ........3-4, 5-4 printing............12-2 long distance dialing sample ............
Page 327 PGS.............. 12-8 PHONE NO. CHECK ........11-30 Polling ............ 8-3, 8-19 numeric keypad polling............8-1, 8-2 entering text/numbers........ 1-12 POLLING BOX........8-15, 11-25 summary............ 1-14 polling box canceling............ 8-21 changing ............ 8-20 scanning document........8-18 setting ............8-14 polling receiving ........8-2, 8-3 preset polling ..........
Page 328 registering information ........1-10 correcting........... 1-13 menu key summary table ......1-14 scan settings ........... 3-4 regular dialing ..........3-8 scanning area ..........14-6 long distance dialing ........3-13 search using ............3-8 name/number from directory...... 2-42 REGULAR TX........2-14, 2-23 SELECT CASSETTE .......
Page 329 TEL LINE TYPE......... 10-14, 11-5 Ultra High Quality (UHQ) imaging TEL REGISTRATION ....2-9, 2-18, 2-26 technology .......... 3-4, 5-5 telephone ............10-2 UNIT NAME ......1-18, 10-14, 11-5 telephone line UNIT TELEPHONE #........11-5 checking ............ 1-20 USER DATA LIST......... 12-6 setting ............
Page 330 14-28 Index...

This manual is also suitable for:

Fax-l2000ip

Canon FAX-L2000 Facsimile Manual

Chapter 12 Printing Reports and Lists

Chapter 13 Troubleshooting

Chapter 14 Appendix

Preface

How to Use this Manual

Chapter 1 Before You Start Using this Machine

Main Features

Operation Panel Parts and Functions

Using the Menus and Operation Panel Keys

Registering the Sender Information (TX TERMINAL ID)

Checking and Setting the Telephone Line

Registering Sender's Names

Chapter 2 Using Speed Dialing

Read this before Entering Telephone Numbers

Dialing through a Switchboard

What Is Speed Dialing

Setting up One-Touch Speed Dialing

Setting up Coded Speed Dialing

Setting up Group Dialing

Setting up the Access Code Key

Using Speed Dialing

Using Directory Dialing

Chapter 3 Sending Documents

Setting a Document for Sending

Selecting a Sender's Name

Using Regular Dialing

Cancel Sending a Document

Checking/Canceling Fax Jobs

Dialing Long Distance with Regular Dialing

Overview of Sending Methods

Redialing When the Line Is Busy

Sequential Broadcasting to more than One Location

Sending Documents at a Preset Time

Sending a Document with a Subaddress/Password

Chapter 4 Receiving Documents

Receiving Documents Automatically

Receiving Documents Manually

Cancel Receiving a Document

Chapter 5 Using the Machine as a Copier

Preparing the Document

Setting the Document on the Machine

Adjusting the Scan Settings

Making Copies

Checking/Canceling Copy Jobs

Chapter 6 Using a Relay Network

What Is Relay Broadcasting

Setting up and Using a Standard Relay Unit

Sending a Document to a Relay Unit for Relay Broadcasting

Chapter 7 Using Confidential Mailboxes

Setting up and Using the Confidential Mailbox Feature

Sending a Confidential Document

Chapter 8 Using Polling

What Is Polling

Polling Other Fax Machines to Receive a Document

Setting up Polling Sending

Chapter 9 Special Sending/Receiving Features

Transferring Documents

Using Memory Lock

When the Machine Displays <RECEIVED in MEMORY

Printing a Memory List

Printing a Document in Memory

Sending a Document in Memory to a Different Destination

Erasing a Document from Memory

What Happens to the Memory after a Power Failure

Chapter 10 Other Special Features

Using the Telephone

Tone Dialing on a Pulse Line

Setting up the Program One-Touch Key

Setting up and Using the Optional Stamp Feature

How the Machine Operates with Default Settings

Chapter 11 Summary of Important Settings

Opening the Additional Functions Menu

Summary of User Data Settings

User Settings

Report Settings

TX (Send) Settings

RX (Receive) Settings

Printer Settings

File Settings