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Xerox LF8140.8145 User Manual

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Xerox Office Fax LF8140.8145
User Manual

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  Summary of Contents for Xerox LF8140.8145

  • Page 1 Xerox Office Fax LF8140.8145 User Manual...
  • Page 2 © 2010 Xerox Corporation. All rights reserved. Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the US and/or other countries and is used under li- cense. Sagemcom is an authorized Xerox licensee. Copyright protection claimed includes all forms and matters of copyrightable material and...
  • Page 3: Introduction

    Introduction Dear Customer Introduction Brand Variable With the purchase of this device, you have chosen a quality Xerox product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday. Energy Saving Mode You use the power and toner saving functions to save electricity and toner, by switching the device to power saving mode or printing in toner saving mode.
  • Page 4: About This User Manual

    About this User Manual With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user manual. Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device.
  • Page 5: Table Of Contents

    Table of Contents Introduction..............3 Dear Customer ......................... 3 About this User Manual ......................4 Safety Notes ............... 11 Introduction ........................... 11 Warning: Electrical Safety Information ..............12 Emergency Power Off ......................12 Laser Safety ..........................13 Operational Safety Information ................... 13 Maintenance ..........................
  • Page 6 Telephone Functions ..........35 Placing a Call on the Device .................... 35 Getting Outside Line ......................35 Chain Dialling ......................... 36 Insert Dialling Pause ......................36 Dialling with the Handset Replaced ................36 Calling Line Identification (CLIP) .................. 37 Missed Calls ..........................37 Telephone Book of the Device ......
  • Page 7 Sending Fax Manually ......................58 Chain Dialling ......................... 59 Eavesdropping while Connection is Established ............ 59 Sending to Multiple Recipients (= Broadcasting) ........... 59 Using Fax Templates ......................60 Fax Reception ........................60 Receiving Fax Manually ..................... 61 Receive Faxes Silently ......................61 Receiving Faxes onto USB Storage Medium ............
  • Page 8 Entering Your Telephone Number and Name ............83 Setting the Ring Tones ...................... 84 Deactivating the Button Tones ..................84 Configure Paper Settings ....................85 Set Resolution ........................85 Setting the Contrast ......................86 Setting the Brightness ......................87 Additional Scanner Options ..................... 87 Setting the Fax Reception Mode ...................
  • Page 9 Power Cycling ........................119 Problems and Possible Causes ..................120 Error Messages and Possible Causes ................ 123 13 Glossary ..............129 14 Appendix ..............137 Technical Data ........................137 Guarantee ..........................140 Regulatory Information ....................142 Product Recycling and Disposal .................. 142 RoHS and WEEE Compliance ..................
  • Page 10 10 ¦ Table of Contents...
  • Page 11: Safety Notes

    Safety Notes Introduction Read these safety notes carefully before using this product to make sure you operate the equipment safely. Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Sagemcom product and recommended supplies have been designed and tested to meet strict safety requirements.
  • Page 12: Warning: Electrical Safety Information

    Maintenance Maintenance Any operator product maintenance procedures will be described in the customer documenta- tion supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation. Cleaning Your Product Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet.
  • Page 13: Laser Safety

    Laser Safety Caution: Use of controls, adjustments or performance of procedures other than those speci- fied herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, na- tional and international agencies as a Class 1 laser product.
  • Page 14: Maintenance

    Maintenance Do not attempt any maintenance procedures that are not specifically described in the cus- tomer documentation supplied with your machine. • Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor per- formance of the equipment, and could create a dangerous condition. •...
  • Page 15: Radio Frequency Emissions

    Radio Frequency Emissions Warning: In order to allow this equipment to operate in close proximity to Industrial Scien- tific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. Changes or modifications to this equipment not specifically approved by Sagemcom may void the user’s authority to operate this equipment.
  • Page 16 · Bank notes, travel checks, payment orders · Postage stamps, tax stamps (stamped or unstamped) · Loan papers, certificates of deposit, bonds · Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax trans- missions—particularly in connection with the validity of signatures, meeting delivery dead- lines or disadvantages resulting from the loss of quality in the transmission, etc.
  • Page 17: Overview

    Overview Device Overview Document Support ‚ Document support Document Feed Slot ƒ Document feed slot Document Guide „ Document guide Panel with Display … Panel with display Document Outlet Tray † Document outlet tray Device Cover ‡ Device cover Manual Paper Feed ˆ...
  • Page 18: Connections On The Rear Side

    Scanner glass ‚ Scanner glass Toner Cartridge ƒ Toner cartridge Paper Jam Door (Print Unit) „ Paper jam door (print unit) Gerät offen nummeriert Connections on the Rear Side On/Off Switch ‚ On/Off switch Mains Cable Socket ƒ Mains cable socket Paper Jam Door (Fuser Unit) „...
  • Page 19: Panel With Display

    Panel with Display Letter Keypad 2 Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters. Special Characters 1 ;ü—Entering special characters (punctuation marks and symbols). Select the entries with [. Confirm with OK. Special Characters 2 ûü—Entering language specific special characters (special letters). Select the entries with [.
  • Page 20 LPF 5120 · 5125 · 5140 · 5145 Spaltenumbruch 20 ¦ Overview · Panel with Display...
  • Page 21: Overview Of The Menu Functions

    Overview of the Menu Functions Introduction The following functions are available on your device. There are two ways in which you can call functions. Menu Navigation Navigating in the Menu: Press OK or one of the two arrow keys [, to open the function menu.
  • Page 22: Telephone Book

    2 Printer Configure Paper Settings 20 Configure paper settings ..................... page 85 Print a List of Available Documents on USB Storage Medium 211 Print a list of available documents on USB storage medium......page 77 Print Document from USB Storage Medium 212 Print document from USB storage medium ............
  • Page 23: Lists And Reports

    8 Lists and Reports Printing List of Settings 80 Printing list of settings ......................page 95 Printing the List of Available Functions 81 Printing the List of Available Functions................page 94 Printing Fax Journal/Call Log 82 Printing Fax Journal/Call Log (LF8145)................page 94 Printing the Telephone Book 83 Printing the telephone book ....................
  • Page 24: Print Lists And Reports

    Print Lists and Reports Printing the Functions List Printing the Functions List FUNCTION LIST You can also print the function list by pressing ¨. Use [ to select . Con- firm with OK. Printing the Telephone Book Printing the Telephone Book PHONEBOOK You can also print the telephone book by pressing ¨.
  • Page 25: Initial Operation

    Initial Operation Packing Contents Device ‚ Device Starter Cartridge (Already Installed) ƒ Starter cartridge (already installed) Document support (in the paper tray) „ Document support (in the paper tray) Document outlet tray (in the paper tray) … Document outlet tray (in the paper tray) Paper Tray (Already Installed) †...
  • Page 26: Removing Packaging Material

    Removing Packaging Material Removing Packaging Material from the Device Removing Packaging Material from the Device Remove the existing tape used for transportation from the device. Verpackungsmaterial entfernen Remove the Packaging Material from the Toner Cartridge Open the device by lifting the device cover forwards DANGER! Edges on the Device Cover! Take care of the edges on the device cover.
  • Page 27 Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out of the device Remove the tape and protective paper, but do not remove the protective strip from the cartridge yet . DANGER! Escaping Toner Dust! Never open a toner cartridge.
  • Page 28 DANGER! Escaping Toner Dust! Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air. Place the toner cartridge into your device. The cartridge should snap securely into posi- tion.
  • Page 29 Please remove the protective cardboard from the paper tray before loading paper. Remove the document support and the document outlet tray from the paper tray. Removing the tape in the paper tray which was used for transportation purposes. Notice Loading Paper Adjust the paper tray to the paper and insert the paper (see also chapter Print- ing Media...
  • Page 30: Attaching The Document Support

    Attaching the Document Support Attaching the Document Support Insert the document support into the two openings in the cover. The document support should snap securely into place. Dokumentenhalter aufstecken Fold Out the Print Out Support Fold the additional printer output tray forward. CAUTION! Do Not Use the Paper Stopper with Legal Paper! Do not pull out the additional paper stopper on the print out support if you are...
  • Page 31: Attaching The Document Outlet Tray

    Printing on A5 Paper: Fold the print out support with the pulled out paper stopper back again. Attaching the Document Outlet Tray Attaching the Document Outlet Tray Insert the document outlet tray into the two openings under the operation panel. Dokumentenausgabehalter aufstecken Connecting the Telephone Handset Type 3 (mit Telefon)
  • Page 32: Connecting The Telephone Cable

    Connecting the Telephone Cable Connecting the Telephone Cable Connect the telephone cable to the device by inserting it in the socket designated with Î/ LINE (RJ-11-Connector). Insert the telephone plug into your PTT line socket. Telefonkabel anschließen Connection to an ISDN system! CAUTION! Connection to an ISDN system! You can not connect your devices directly to the digital output of the ISDN system.
  • Page 33: Initial Installation

    Switch the device on using the on/off switch on the rear. Spaltenumbruch Initial Installation Initial Installation After you connect your device to the mains voltage, the device starts. During the booting process, the lights flash. Wait until the initial installation process begins. Selecting the Language Use [ to select the desired display language.
  • Page 34: Entering Name

    Entering Name Page Header Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header). Enter the name using the keys (A—Z). Notice Enter Letters Enter capital letters by pressing and holding ú key. You can enter space using ½.
  • Page 35: Telephone Functions

    Telephone Functions Type 3 (mit Telefon) (LF8145) Connecting Additional Telephones For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Lines and Additional Devices, Page 97. Placing a Call on the Device Dial the desired number.
  • Page 36: Chain Dialling

    Incorrect Outside Line Access Code Notice Incorrect Outside Line Access Code In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press Rø...
  • Page 37: Calling Line Identification (Clip)

    Calling Line Identification (CLIP) Function is not supported in all countries and networks (Function is not supported in all countries and networks) CLIP Definition The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone line.
  • Page 38 38 ¦ Telephone Functions · Missed Calls...
  • Page 39: Telephone Book Of The Device

    Telephone Book of the Device Telephone Book Call the telephone book functions using am: You can store new entries, search for entries as well as set and edit groups. You can save up to 250 entries in the telephone book of your device.
  • Page 40: Saving Entry

    Saving Entry No Repeat Entries Notice No Repeat Entries You cannot save two entries under the same name. Press am. NEW ENTRY Use [ to select Confirm with OK. Notice Access Function You can also call the function by pressing OK, 512 and OK. Enter the name using the keys (A—Z).
  • Page 41: Edit Entry

    Notice Assigning the Standard Ring Tone Select 1, in order to assign the standard ring tone to the number. 10. Select the speed for fax transmissions to this recipient. Normally you can select the high- est speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.
  • Page 42: Delete An Entry

    Delete an Entry Press am. DELETE ENTRY Use [ to select Confirm with OK. Notice Access Function You can also call the function by pressing OK, 515 and OK. DELETE: SINGLE Use [ to select Confirm with OK. Enter the initial letters or select the entry you would like to delete with [. Confirm with OK.
  • Page 43: Printing The Telephone Book

    Printing the Telephone Book Printing List of all Entries Printing the Telephone Book Press OK, 83 and OK to print a list of all saved entries and groups in the telephone book. Printing the Telephone Book Notice Help Button PHONE- You can also print the telephone book by pressing ¨.
  • Page 44: Deleting A Group

    Edit Group Press am. MODIFY Use [ to select Confirm with OK. Notice Access Function You can also call the function by pressing OK, 514 and OK. Using [ select the group you would like to edit. Confirm with OK. If necessary, enter a new name for the group.
  • Page 45: Exporting/Importing The Telephone Book

    Exporting/Importing the Telephone Book Exporting/Importing the Telephone Book You can save your telephone book entries onto a USB storage medium or import your entries from a USB storage medium. Saving Telephone Book onto USB Storage Medium Make sure that a USB storage medium is connected to the USB host port on the front of the device.
  • Page 46 46 ¦ Telephone Book of the Device · Exporting/Importing the Telephone Book...
  • Page 47: Printer And Printing Media

    Printer and Printing Media Specifications for Print Media Introduction You can insert normal printing paper or printed documents (forms) into the paper tray. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed. Paper Tray Paper Tray Paper Sizes...
  • Page 48: Pulling Out Paper Stopper

    Pulling out Paper Stopper CAUTION! Do Not Use the Paper Stopper with Legal Paper! Do not pull out the additional paper stopper on the print out support if you are printing on Legal paper. Printing on A4 Paper: Pull out the additional paper stopper on the print out support. Printing on A5 Paper: Fold the print out support with the pulled out paper stopper back again.
  • Page 49 CAUTION! Initial Operation! Please remove the protective cardboard from the paper tray before loading pa- per and replacing the paper tray into the device. Remove the document sup- port and the document outlet tray from the paper tray. Adjust the length of the paper tray to the printer paper. Press the lock key on the base of the paper tray.
  • Page 50 Notice Loading Pre-printed Material If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page to- wards the front. CAUTION! Forms from a Laser Printer! Forms that have been printed out by a laser printer are not suitable for further printing.
  • Page 51: Load Paper Into The Manual Paper Feed

    Load Paper into the Manual Paper Feed Press OK, 202 and OK. Select the manual paper feed using [. Confirm with OK. Load the paper into the manual paper feed on the front of the device. Enclose the paper with the two side paper guides. Be sure not to enclose it so tightly that it bends.
  • Page 52: Inserting Slides And Labels

    Load Templates into the Manual Paper Feed Load Templates into the Manual Paper Feed If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face up with the top of the page facing forwards (towards the device) into the manual paper feed.
  • Page 53: Print Calendar

    Manual Duplex Printing with Manual Paper Feed: Place the input sheet face down with the top of the page facing forwards (towards the device) into the manual paper feed. Print the back side of your document. Spaltenumbruch Print Calendar Print Calendar Your device prints a weekly overview as a calendar page for you –...
  • Page 54 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies). Confirm with OK. Using [ select if you would like to print the solution. Confirm with OK. Printing the Last Game Again Press OK, 862 and OK. Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).
  • Page 55: Fax

    Send a Fax Using Standard Settings Send a Fax Using Standard Settings Your fax message will be sent using the standard settings. If you would like to adjust the set- Send tings yourself (for example resolution or contrast) for a fax transmission use function Fax Later ,page 58).
  • Page 56 Unsuitable Documents! CAUTION! Unsuitable Documents! Do not insert any documents into the device that ..are wet, have been edited with correction fluid, are soiled or have a coated surface. … that are written on with a soft pencil, with paint, chalk or charcoal. …...
  • Page 57: Dialling A Number

    Notice Set Resolution Set Resolution You can select the default resolution setting (also see chapter page 85). Dialling a Number Dialling a Number Dial the desired number. There are several ways to do this: Manual Dialling: Dial the desired number using the numeric keypad. Telephone Book Telephone book register: with the keys (A—Z) you can access entries saved in the telephone book.
  • Page 58: Sending Fax Later (= Timer Function)

    Sending Fax Later (= Timer Function) Using fax transmission from the memory This function is only available if you have set up your device in such a way that fax messages are sent from the memory (see also chapter on setting up fax messages from the memory page 89).
  • Page 59: Chain Dialling

    Start Fax Reception from Additional Telephone Notice Start Fax Reception from Additional Telephone You can start the fax reception from an additional telephone that is connected to the device by pressing *5: Chain Dialling You can combine and edit manually entered digits and saved entries, before the dialling proc- ess starts.
  • Page 60: Using Fax Templates

    Notice Cancel Process You can interrupt the process at any time, by pressing j. Notice Transmission to Multiple Recipients If your device cannot reach a recipient, the fax message is sent to the other re- cipients. After the device has called all recipients, it once again dials the num- bers that previously could not be reached.
  • Page 61: Receiving Fax Manually

    Using Service Codes Notice Delete Fax Messages Sent If there are problems with printing out saved fax messages, a service code is availa- ble (see also chapter on using service codes , page 118). Receiving Fax Manually Receiving Fax Manually Select manual fax reception under fax reception mode (see also chapter on Setting the Fax Reception Mode...
  • Page 62: Time Stamp

    Press OK, 914 and OK. Notice Access Function You can also call the function by pressing OK, 44 and OK. Use [ to select whether you would like to turn the function on or off. Confirm with OK. Time Stamp Time Stamp The device prints the date and the exact arrival time on every incoming fax received.
  • Page 63: Polling Faxes

    Enter a four-digit PIN code. Confirm with OK. Enter the code again for confirmation purposes. Confirm with OK. Switching On and Off Press OK, 4032 and OK. Enter the four-digit PIN code. Confirm with OK. Use [ to select whether you would like to turn the function on or off. Confirm with OK.
  • Page 64: Jobs

    Jobs Printing the Job List Notice Help Button COMMAND You can also obtain a print jobs list by pressing ¨. Use [ to select LIST . Confirm with OK. Introduction All messages that have just been sent, that have been prepared for polling or that are to be sent or polled at a later time are present in the jobs list.
  • Page 65: Printing A Job

    Printing a Job Press OK, 74 and OK. Using [ select the job that you would like to print out. Confirm with OK. Printing the Job List Printing the Job List Press OK, 75 and OK. The device will print out a list of all pending jobs. Printing the Job List Notice Help Button...
  • Page 66 66 ¦ Fax · Jobs...
  • Page 67: Copier

    Copier Loading Documents Specifications for Documents Specifications for Documents Width of Documents 140¦–¦218¦mm Length of Documents 128¦–¦600¦mm Paper Weight of the Documents 60¦-¦90¦g/m² Capacity 30 page (80¦g/m²) Manufacturer’s Recommendation for Op- A4 · A5 · Letter · Legal timum Operation (80¦g/m²...
  • Page 68: Make Copies Using Standard Settings

    Push the document guide inwards, so that it lies level on the documents. DEFAULT Set the desired resolution. You can choose between: (for documents without FINE SFINE special features), (for documents with small print or drawings), (for doc- PHOTO (for photos). Press f. The configured resolution uments with many details) and appears on the display.
  • Page 69: Make Copies Using The Second Profile

    Press COPY twice. The document is copied using standard settings. ECO Button Notice ECO button Press COPY and ECO to make a copy using the toner saving function. Make Copies Using the Second Profile Make Copies Using the Second Profile Save settings which you would like to use frequently in a second profile, for example in order to copy a frequently used document type (see also chapter , page 72).
  • Page 70: Make Copies Using User-Defined Settings

    Make Copies Using User-Defined Settings Make Copies Notice Make Copies You can start the copying process at any time, by pressing COPY. Press ECO to make a copy using the toner saving function. Insert the document. Press COPY. Use [ to select the desired profile. Enter the number of times you would like to copy the document (maximum of 99 copies).
  • Page 71: Make Enlarged Or Compressed Copies

    Make Enlarged or Compressed Copies Make Copies Notice Make Copies You can start the copying process at any time, by pressing COPY. Press ECO to make a copy using the toner saving function. Insert the document. Press COPY. ZOOM Use [ to select Confirm with OK.
  • Page 72: Configure Settings For Second Profile

    Insert the document. Press COPY. MOSAIC 2>1 MOSAIC 4>1 Using [ select Confirm with OK. Notice Access Function You can also access the function via the menu: a.Press OK, 14 and OK. b. Use [ to select the desired layout. ‚...
  • Page 73: Setting The Brightness

    Setting the Contrast Press OK, 1064 and OK. Set the desired contrast using [. —Reduces the contrast / typeface appears lighter (Factory settings)—Optimized adaptation for all documents —Increases the contrast / typeface appears darker (for example, documents with faint print) Confirm with OK.
  • Page 74 74 ¦ Copier · Configure Settings for Second Profile...
  • Page 75: Usb Storage Media

    USB Storage Media USB Storage Media CAUTION! Compatible USB Storage Media! Ensure that the power of a USB device does not exceed the permitted amp limit of the USB connection. You can only connect one high power device (USB 2.0) to each USB connection.
  • Page 76 Insert the documents face down into the document feeder. The lower most document will be fed in first. You can insert up to 30 documents (80¦g/m²) at a time. CAUTION! Unsuitable Documents! Note the specifications for documents and/or the notes on unsuitable docu- Loading Documents ments (see also chapter on , page 55).
  • Page 77: Print A List Of Available Documents On Usb Storage Medium

    Using [, select whether you would like to save the file as an image file or as a PDF file. Notice Select the File Format For an image file, you can select whether you would like to save the file in TIFF or JPEG format (see also chapter on Selecting File Format , page 87).
  • Page 78: Print Document From Usb Storage Medium

    PRINT LIST Using [ select from the menu or press OK, 911 and OK. The list is printed. Print a List of Available Documents on USB Storage Medium Notice Access Function You can also call the function by pressing OK, 211 and OK. Print Document from USB Storage Medium Introduction...
  • Page 79: Delete Files On Usb Storage Medium

    Press o to complete the selection. Notice Navigating in the Menu Press j to close the menu and return to the starting mode. Enter the number of times you would like to copy the document (maximum of 99 copies). Confirm with OK. Using [ select the weight of the inserted paper.
  • Page 80 Press o to complete the selection. Notice Navigating in the Menu Press j to close the menu and return to the starting mode. Confirm the deletion with OK. CAUTION! Delete Files! You cannot interrupt the deleting process. Deleted files cannot be restored. 80 ¦...
  • Page 81: Settings

    Settings Modifying the Basic Settings Notice Modifying the Basic Settings The changed settings are stored as new default settings. If you select a special func- tion for a one-time process, take care to restore the default settings or factory set- tings after that.
  • Page 82: Set Up Toner Saving Function

    Set Up Toner Saving Function Set Up Toner Saving Function You use this function to switch on the toner saving function. The print appears a little paler, thereby increasing the number of pages that you are able to print with one toner cartridge. Press ECO.
  • Page 83: Set The Time Zone

    Set the Time Zone Coordinated Universal Time (UTC) is the current standardised universal time format used. Starting from Greenwich in London (Zero Meridian), the world is split into time zones. These time zones are indicated with a deviance from UTC (in hours) for instance UTC+1 for Central European Time (CET) Set the Time Zone In countries with several time zones, you can select from preset time zones or enter the devi-...
  • Page 84: En Setting The Ring Tones

    Entering Name Press OK, 021 and OK. Enter the name using the keys (A—Z). Confirm with OK. Entering Number Press OK, 022 and OK. Enter your number. Confirm with OK. Setting the Ring Tones Selecting the Ring Tone Selecting the Ring Tone You can use this function to select the standard ring tone.
  • Page 85: Configure Paper Settings

    Configure Paper Settings Modifying the Basic Settings Notice Modifying the Basic Settings The changed settings are stored as new default settings. If you select a special func- tion for a one-time process, take care to restore the default settings or factory set- tings after that.
  • Page 86: Setting The Contrast

    Set Resolution for Fax Transmission Press OK, 4013 and OK. Select the desired resolution using [: DEFAULT —For documents without special features FINE —For texts with small print or drawings SFINE —For documents with many details PHOTO —For photos Confirm with OK. Setting the Resolution for the Copier Press OK, 103 and OK.
  • Page 87: Setting The Brightness

    Setting the Brightness Set the Level of Brightness for Scanning Press OK, 305 and OK. Using [, select the desired level of brightness: —Reproduction is lighter (Factory settings)—Optimized adaptation for all documents —Reproduction is darker Confirm with OK. Set the Level of Brightness for the Copier Press OK, 105 and OK.
  • Page 88: Manual Mode

    Manual Mode Manual Mode MANUAL Manual Mode The device will not receive faxes on its own. You can start fax reception manually, by pressing o. This setting is useful, when you want to receive faxes via a modem connected to a com- puter.
  • Page 89: Silent Fax Reception

    Silent Fax Reception Silent Fax Reception setting the number of rings Set the number of rings (see also chapter , page 84) and set the fax reception mode to fax mode (see also chapter setting the fax reception mode , page 87), in order to receive faxes without your device ringing.
  • Page 90: Additional Fax Reception Options

    Turning Page Header On/Off Page Header Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off. Press OK, 4014 and OK. Use [ to select whether you would like to turn the function on or off.
  • Page 91: Printing Multiple Copies

    Set Page Adjustment Set Page Adjustment Received faxes can automatically be adjusted to the paper format inserted. You can also en- ter a fixed value (percentage) for the paper adjustment Setting the Paper Format Notice Setting the Paper Format For automatic adjustment, the format of the inserted paper must be set correctly Setting the Paper Format (see also chapter , page 85).
  • Page 92: Locking The Device

    Locking the Device Locking the Device With the locking function, you can prevent unauthorised persons from using your device. Only after entering of the correct code will it be possible to access functions or enter numbers. The lock will turn itself on again after each use of the device. Entering the PIN Code Default Access Code Notice...
  • Page 93: Entering The Pin Code

    Lock USB Storage Medium Lock USB Storage Medium You use this function to block access to a connected USB storage medium. Press OK, 925 and OK. Enter the four-digit PIN code. Confirm with OK. Use [ to select whether you would like to turn the function on or off. Confirm with OK.
  • Page 94: Print Lists And Reports

    Print Lists and Reports Printing the Functions List Printing the Functions List Press OK, 81 and OK to print a list of all functions of your device. Printing the Functions List Notice Help Button FUNCTION You can also print the function list by pressing ¨. Use [ to select LIST .
  • Page 95 Prints the List of Settings Prints the List of Settings Press OK, 80 and OK to print a list of all settings of your device. Prints the List of Settings Notice Help Button SET- You can also obtain a list of all the settings by pressing ¨. Use [ to select TINGS .
  • Page 96 96 ¦ Settings · Print Lists and Reports...
  • Page 97: Telephone Lines And Additional Devices

    Telephone Lines and Additional Devices Selecting the Dialling Process Function is not supported in all countries and networks (Function is not supported in all countries and networks) In some countries you can set the dialling mode to pulse dialling or tone dialling (DTMF tones).
  • Page 98: Set Up Private Branch Exchange (Pabx)

    Set up Private Branch Exchange (PABX) PABX Systems Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX. Additional Telephone No Extension Notice Additional Telephone No Extension...
  • Page 99: Dsl Connection

    Notice Incorrect Outside Line Access Code In rare cases, the outside line access code may be a different number or a two- digit number. For older telephone systems, the outside line access code can be R (= Flash). Press Rø to enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.
  • Page 100: Using Additional Telephones (Easylink)

    Connection to the Telephone Line Order of Connections In order for the fax switch to function, the device must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order. Connection to the First Telephone Socket Notice Connection to the First Telephone Socket If you have multiple telephone sockets for the same telephone line, the device must...
  • Page 101: Service

    Service Disruptions Notice Troubleshooting Should disruptions occur, follow the instructions on the display and on the error re- port. Display Counter Levels Display Counter Levels You can display different counter levels of the device for your information. Display the Number of Fax Pages Sent Display the Number of Fax Pages Sent Press OK, 941 and OK.
  • Page 102: Checking The Firmware Version

    Checking the Firmware Version Press OK, 934 and twice OK. The information on the firmware version of the device is displayed. Confirm with OK. Updating Firmware Updating Firmware The firmware defines the basic functions and capabilities of your device. Sometimes also re- ferred to as the device driver.
  • Page 103: Changing The Toner Cartridge

    If the device detects the firmware file, a message appears on the display. Press o to up- date firmware. This process can take a few minutes. The devices re-boots twice. On completion of the Initial instal- procedure, the device starts the initial installation process (see also section lation , Page 33).
  • Page 104 Open the device by lifting the device cover forwards CAUTION! Do Not Open During a Print Job! Never open the cover while the device is printing. DANGER! Edges on the Device Cover! Take care of the edges on the device cover. You could injure yourself if you reach into the device from the side.
  • Page 105 DANGER! Escaping Toner Dust! Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface. Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping.
  • Page 106 Only after completely pull off the protection strip located on the left side of the car- tridge. DANGER! Escaping Toner Dust! Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air. Place the toner cartridge into your device.
  • Page 107: Fixing A Paper Jam

    Fixing a Paper Jam Introduction Your device is equipped with sensors that quickly recognises a paper jam. If trouble of this sort arises, the feeding of the printer paper is stopped immediately. Check all the following three areas for jammed paper: Paper tray/paper feed, print unit and fuser unit (see also the help below).
  • Page 108 Push the paper tray into the device all the way to the stopping point. Clearing Paper Jam in the Print Unit Open the device by lifting the device cover forwards DANGER! Edges on the Device Cover! Take care of the edges on the device cover. You could injure yourself if you reach into the device from the side.
  • Page 109 Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out of the device DANGER! Escaping Toner Dust! Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.
  • Page 110 Close the paper jam flap. Place the toner cartridge into your device. The cartridge should snap securely into posi- tion. Close the device. CAUTION! Toner Cartridge Not Inserted Correctly! If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly.
  • Page 111 Clearing Paper Jam in the Fuser Unit Open the paper jam flap on the reverse side of the device. DANGER—HEAT! Device Parts are Hot! The fuser unit and and its surroundings inside the device become hot during operation. Do not touch these parts if you have opened the device. Proceed with care when you are removing a paper jam for instance.
  • Page 112: Fixing A Document Jam

    Notice Continue Print Job Press o after the problem has been rectified to continue the print job. Press j to suppress the error message. Fixing a Document Jam Introduction If a document jam should occur in the front area: Lift the panel upwards until it snaps into position. Carefully pull the paper or document forwards until it is released.
  • Page 113: Cleaning

    Cleaning Switching Off the Device Switch the device off and disconnect from the power supply before you clean it. Switching Off the Device CAUTION! Switching off the device! Turn the device off using the on/off switch on the back before you remove the plug from the socket.
  • Page 114 Clean scanner and document feeder Introduction If lines appear on the printed pages or on the fax transmissions or documents are not prop- erly fed, you should clean the scanner and the document feeder. Lift the panel upwards until it snaps into position. DANGER! Instructions for Cleaning! Follow the instructions for cleaning, page 113.
  • Page 115: Cleaning The Led Print Head

    Close the panel. Cleaning the LED Print Head Introduction If white lines appear on the printed pages or the print quality is blurred, you should clean the LED print head. Open the device by lifting the device cover forwards CAUTION! Do Not Open During a Print Job! Never open the cover while the device is printing.
  • Page 116 Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out of the device DANGER! Escaping Toner Dust! Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.
  • Page 117: Calibrating The Scanner

    Place the toner cartridge into your device. The cartridge should snap securely into posi- tion. Close the device. CAUTION! Toner Cartridge Not Inserted Correctly! If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly. Calibrating the Scanner Calibrating the Scanner If vertical lines appear on the printed pages or on the fax messages, it is possible the scanner...
  • Page 118: Using Service Codes

    Insert a white piece of paper into the document feeder. Press OK, 931 and OK. Confirm with OK. Wait until calibration is completed and the device returns to starting mode. Using Service Codes Introduction The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.
  • Page 119: Power Cycling

    Power Cycling Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here. Switch the device off using the on/off switch on the rear. Wait at least ten seconds.
  • Page 120: Problems And Possible Causes

    Problems and Possible Causes General Information Possible Cause(s) The time and date flash on the display. You must check the time and date after a short power failure. Confirm with OK. No dial tone when lifting the headset Check the installation of the device. Check that the device is connected to the mains No fax transmission voltage.
  • Page 121 Problems with Faxing Possible Cause(s) No fax reception Check whether the manual fax reception mode is set. The device will not receive faxes on its own (page 87).. It is possible that the fax reception speed needs reducing (page 90). The call is a fax.
  • Page 122 Problems Printing or Copying Possible Cause(s) Received faxes and copies are too light. The sender’s device is not set optimally. If the copy is also too light the toner is al- most all gone and must be replaced. Use only original consumable materials. Print is out of focus Clean the LED print head above the toner Cleaning the LED...
  • Page 123: Error Messages And Possible Causes

    Error Messages and Possible Causes General Error Messages Possible Cause(s) INSERT PAPER Paper must be inserted into the manual pa- Load Paper into per feed (see also chapter the Manual Paper Feed , page 51). MEMORY FULL Fax memory full! If the fax memory is full, no fax messages can be received.
  • Page 124 General Error Messages Possible Cause(s) DEFECT TONER The toner cartridge is not inserted correctly or can not be detected. Remove the toner cartridge from the device and insert the ton- er cartridge again. If the error occurs again, the toner cartridge is damaged and must be Changing the Toner replaced (see chapter Cartridge...
  • Page 125 USB Storage Medium Error Messages Possible Cause(s) WRONG MEDIA The inserted USB storage medium cannot be accessed (no read/write access). It is possible the USB storage medium is damaged or uses an unsupported file system. The device only recognises storage media which are format- FAT16 FAT32 NTFS...
  • Page 126 Error Messages on the Transmission Re- Possible Cause(s) port Non programmed number The recipient’s number is no longer stored in the device. This can occur, for example, if you have selected the telephone book entry as a recipient for a fax message which should be sent at a later time and delete the telephone book entry before the time of transmission.
  • Page 127 Error Messages on the Transmission Re- Possible Cause(s) port QUALITY It is possible the error occurred because the recipient’s number does not support the Er- ror Correction Mode. Fax Transmission: The fax message sent was not received properly. Ask the recipient whether the transmission process needs to be repeated.
  • Page 128 128 ¦ Service · Error Messages and Possible Causes...
  • Page 129: Glossary

    Glossary Asymmetric Digital Subscriber Line (ADSL). See Digital Subscriber Line (DSL) Broadcasting see Sending to Multiple Recipients call hold See Call Toggling Call Toggling You can switch back and forth between different telephone conversations by using the R key. The inactive telephone conversation is maintained in the interim, and the other party cannot listen in.
  • Page 130 Calling Line Identification (CLIP) There are two types of Calling Line Identification Presentation (CLIP). If someone calls you, your device will show the caller’s telephone number on the display. If another caller places a call to you while you are having a telephone conversation, you will hear a tone. Your tele- phone company must offer both services and must enable them for your telephone line.
  • Page 131 Digital Subscriber Line (DSL) Data connection for private households or companies with high transmission speeds (broad- band connection) usually for connection to the Internet. Fixed network telephone lines can be used for the DSL connection. Due to the frequency range used, Internet use via DSL can be used simultaneously with the telephone line.
  • Page 132: Fax Polling

    Fax Groups Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of different groups is possi- ble; the lowest common transfer rate is selected. The determination of the speed takes place during the handshake (see Handshake).
  • Page 133: Private Branch Exchange

    International Telecommunications Union (UN organisation) Liquid Crystal Display Memory If there is no paper or toner in your device, the device will store incoming fax transmissions in its memory. Modified Huffmann (encoding process for faxes, see Encoding) Modified Modified Read (encoding process for faxes, see Encoding) Modified Read (encoding process for faxes, see Encoding) Outside Line Access Code The outside line access code is the number or letter that must be dialled before the actual...
  • Page 134 PSTN Public Switched Telephone Network Pulse Dialling A dialling process that is used in older telephone networks. You hear a clicking for each number dialled (see Tone Dialling). RJ-11 Registered Jack 11 (also called Western plug, standardised telephone plug) Scanning The reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.
  • Page 135 Transfer Speed CCITT/ITU has published international standards for the transmission of data over tele- phone lines. All short names begin with V, so these are also referred to as V standards. The most important transmission speeds for fax transmissions are: V.17—7.200 to 14.400 bps, V.21—max.
  • Page 136 136 ¦ Glossary · Warm-Up Phase...
  • Page 137: Appendix

    Appendix Technical Data Dimensions Dimensions (L¦×¦H¦×¦W) ....................390¦×¦291¦×¦390¦mm Weight Weight................................<¦8,8¦kg Mains Connection Mains Connection....................220¦–¦240¦V¦~ / 50¦–¦60¦Hz Power Consumption Power Consumption Stand-by Mode Stand-by Mode............................<¦4¦W Warm Up Phase Warm Up Phase ..........................<¦980¦W Transmission/receipt Transmission/receipt........................<¦15¦W Printing Printing ..............................<¦560¦W Recommended Ambient Recommended Ambient ........................
  • Page 138 Printer Type Class 1 LED-Laser Printer Type ..............................LED print head Emulation Emulation................................GDI Warm-Up Time Warm-Up Time ............................<¦10¦sec. Width Width ................................211¦mm Resolution Low Resolution ............................600¦x¦600¦dpi Resolution High ..............................600¦x¦1200¦dpi Speed Speed ............................24 pages/minute Memory Redial / caller list Redial / caller list ............................50 Entries Telephone Book Telephone Book...........................250 Entries...
  • Page 139 Resolution Resolution Standard Resolution Standard ..............................100¦dpi Fax Resolution Fine Fine.................................200¦dpi Resolution Super Fine Super Fine............................400¦dpi Resolution Photo Photo ..............................400¦dpi Transfer Speed Transfer Speed............................33.600¦bps Copier Type Black-and-White Type ......................Black-and-White · 256 grey tones Resolution Resolution Resolution Auto Automatic..........................200¦x¦203¦dpi Resolution Text Text ............................
  • Page 140: Guarantee

    Guarantee (Terms and Conditions for United Kingdom only) In order to supply the guarantee, you should contact your dealer or Sagemcom Helpdesk. The proof of purchase will be required. Please make usage of your equipment for the purpose for which it was designed and under normal usage conditions.
  • Page 141 – Modifications made without the written approval of Sagemcom – Unsuitable operating conditions, particularly of temperature and humidity – Repair or maintenance of the equipment by persons not authorized by Sagemcom •) Wear and tear from normal daily use of the equipment and its accessories •) Damage due to insufficient or bad packaging of equipment when returned to Sagemcom •) Usage of new versions of software without previous approval of Sagemcom •) Work on any equipment or software modified or added without the prior written consent...
  • Page 142: Regulatory Information

    Regulatory Information The CE mark applied to this product, symbolizes XEROX's declaration of conformity with the following applicable European Union Directives, as of the dates indicated: 12.12.06: Council Directive 2006/95/EC as amended. Approximation of the laws of the mem- ber states related to low voltage equipment.
  • Page 143 Please ask you retailer for information. Prior to disposal, please contact your local dealer or Xerox representative for end of life take- back information.
  • Page 144: Rohs And Weee Compliance

    Information on Disposal in Other Countries Outside the European Union These symbols are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal. Note for the Battery Symbol This wheeled bin symbol may be used in combination with a chemical symbol.
  • Page 145 Trademarks: The references mentioned in this manual are trademarks of the respective com- panies. The lack of the trademarks É and Ë does not justify the assumption that these ded- icated terminologies are free trademarks. Other product names used herein are for identifi- cation purposes only and may be trademarks of their respective owners.
  • Page 146 146 ¦ Appendix · RoHS and WEEE Compliance...
  • Page 147 Appendix · RoHS and WEEE Compliance¦ 147...
  • Page 148: Customer Information

    To benefit of the extended warranty for 36 months it is necessary to register as our customer within 30 days after purchasing this device. You can find further information: www.xeroxfax.com We hope that you will have lots of joy using your new product. Xerox Office Fax LF8140.8145 UK · INT 253221004 (A)

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