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Danish Interpretation Systems DCS 6000 User Manual

Digital conference system advanced speech time control version 5.3
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DCS 6000
User Manual
Digital Conference System
SW 6125 Advanced Speech Time Control
Version 5.3
Advanced Speech Time Control User Manual
Danish Interpretation Systems
DIS

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Summary of Contents for Danish Interpretation Systems DCS 6000

  • Page 1 DCS 6000 User Manual Digital Conference System SW 6125 Advanced Speech Time Control Version 5.3 Advanced Speech Time Control User Manual Danish Interpretation Systems...

  • Page 2: Table Of Contents

    Modify an existing speech time configuration ........30 Configure the group speech time overview ...65 Copyright © 2010 DIS SW 6125 Advanced Speech Time Control User Manual ver 5.3 rev A 20/07/2010 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the...

  • Page 3: Introduction

    The SW 6125 Advanced Speech Time Control software module enables the use of speech timers in a DIS DCS 6000 system in combination with the DIS SW 6000. The speech time is used to display the remaining/elapsed speech time and apply speech time limits for the meeting participants.

  • Page 4: Licensing

    Danish Interpretation Systems Advanced Speech Time Control User Manual Licensing The SW 6125 Advanced Speech Time Control module is an add-on module to the SW 6000 package. The module is under license control with only a limited amount of speech time functionality available without a license.

  • Page 5: Quick Guide

    Danish Interpretation Systems Advanced Speech Time Control User Manual Quick Guide Please notice that the Advanced Speech Time Control User Manual presupposes comprehensive knowledge of the basic operations of a standard SW 6000 system. All functionality not directly related to the Advanced Speech Time Control functionality is only briefly explained.

  • Page 6: Caa

    Danish Interpretation Systems Advanced Speech Time Control User Manual The first steps of setting up the advanced speech time control are done in the CAA. Overall, there are five steps to consider. Depending on the actual system setup, some steps may be left out. The first step is to configure the required speech time configurations according to what is needed during the meeting.

  • Page 7: Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Speech time configuration Open the CAA/Setup/Configurations/Speech Time Configuration. Delegates (All) The Delegates (All) speech time configuration is used for assigning the same speech time to all delegates. List of speech time configurations. [Delegates All –...

  • Page 8: Create A New Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Create a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button. Assign a name to the speech time configuration in the name field, select the Delegates (All) speech time configuration, and assign a speech time in the speech time...

  • Page 9: Modify An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Modify an existing speech time configuration Modify an existing Delegates (All) speech time configuration by selecting the specific configuration in the configuration list. Change the speech time in the speech time field and change the name of the speech time configuration accordingly.

  • Page 10: Remove An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list. Select the Delete button and confirm the deletion of the configuration.

  • Page 11: Delegates (User Type)

    Danish Interpretation Systems Advanced Speech Time Control User Manual Delegates (User Type) The Delegates (User Type) speech time configuration is used for assigning individual speech time to the different user types. [Delegates All – 30 sec List of speech time configurations. Delegates (User Type) Manual] [Name]...

  • Page 12: Create A New Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Create a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button. Assign a name to the speech time configuration in the name field and select the Delegates All - (User Type) speech time configuration.
  • Page 13 Danish Interpretation Systems Advanced Speech Time Control User Manual Open the user type configuration in the CAA/Setup/User Type and select the relevant user type or create a new user type and select this one. [Speech Time] Check box for enabling/disabling the use of speech time for the selected user type during an active Delegates (User Type) speech time configuration.
  • Page 14 Danish Interpretation Systems Advanced Speech Time Control User Manual Enable the Speech Time option in the User Rights window if not already enabled and change the speech time in the speech time field. The speech time can be set between 00:00:00-09:59:59. Disable the Speech Time option if the user type shall have no speech time limit.

  • Page 15: Modify An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Modify an existing speech time configuration Modify an existing Delegates (User Type) speech time configuration by selecting the specific configuration in the configuration list. Open the user type configuration in the CAA/Setup/User Type and select the relevant user type.
  • Page 16 Danish Interpretation Systems Advanced Speech Time Control User Manual [Show own Speech Time] Check box for enabling/disabling the display of the selected user type’s speech time in the selected user type’s CUA. Check box for enabling/disabling the display of all the delegates’ speech times [Show Everyones Speech Time] in the selected user type’s CUA.

  • Page 17: Remove An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration.

  • Page 18: Manual

    Danish Interpretation Systems Advanced Speech Time Control User Manual Manual The Manual speech time configuration is used for assigning manually activated speech times. This speech time configuration is unrelated to the microphone activity in the system as it is entirely controlled by the user manually enabling and disabling manual timers in the CUA.

  • Page 19: Create A New Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Create a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button. Assign a name to the speech time configuration in the name field and select the Manual speech time configuration.
  • Page 20 Danish Interpretation Systems Advanced Speech Time Control User Manual Change the labels and speech times for the 9 manual timers. Update to activate the changes. Select the Options button and change the speech time options as required. Please refer to the section ‘Options’...

  • Page 21: Modify An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Modify an existing speech time configuration Modify an existing Manual speech time configuration by selecting the specific configuration in the configuration list. Change the labels and speech times for the 9 manual timers. Update to activate the changes.

  • Page 22: Remove An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration.

  • Page 23: Group

    Danish Interpretation Systems Advanced Speech Time Control User Manual Group The Group speech time configuration is used for assigning individual speech time to the different groups. The Group speech time can be used in combination with additional timers for all delegates or user types.

  • Page 24: Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Create a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button. Assign a name to the speech time configuration in the name field and select the Group speech time configuration.
  • Page 25 Danish Interpretation Systems Advanced Speech Time Control User Manual Open the delegate information in the CAA/Tables/Delegates and add the delegates that form the groups. Update to activate the changes. Select the Add Group button. Create the required groups. Update to activate the changes.
  • Page 26 Danish Interpretation Systems Advanced Speech Time Control User Manual Assign a group to each of the delegates using the drop-down list. Return to the speech time configuration in the CAA/Setup/Configurations/ Speech Time Configuration and select the Group speech time configuration in the configuration list.
  • Page 27 Danish Interpretation Systems Advanced Speech Time Control User Manual Enable Speech Time Enabled for the groups that use speech time. Update to activate the changes. Change the speech time in the speech time field and select Apply Time to all Groups to assign the same speech time to all the groups.
  • Page 28 Danish Interpretation Systems Advanced Speech Time Control User Manual Alternatively, change the speech time separately in the Time field for all the groups. Update to activate the changes. Enable Use Additional Timers to combine group speech time with delegate speech time if required. Select Delegates (All) in order to enable the Delegate (All) speech time configuration on top of the...
  • Page 29 Danish Interpretation Systems Advanced Speech Time Control User Manual Alternatively, enable Use Additional Timers and select Delegates All – (User Type) in order to enable the Delegate (User Type) speech time configuration on top of the Group speech time if required.

  • Page 30: Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Modify an existing speech time configuration Modify an existing Group speech time configuration by selecting the specific configuration in the configuration list. Change the speech time in the speech time field and select Apply Time to all Groups to assign the same new speech time to all the groups.
  • Page 31 Danish Interpretation Systems Advanced Speech Time Control User Manual Alternatively, change the speech time separately in the Time field for all the groups. Update to activate the changes. Enable Use Additional Timers to combine group speech time with delegate speech time if required. Select Delegates (All) in order to enable the Delegate (All) speech time configuration on top of the...
  • Page 32 Danish Interpretation Systems Advanced Speech Time Control User Manual Alternatively, enable Use Additional Timers and select Delegates All – (User Type) in order to enable the Delegate (User Type) speech time configuration on top of the Group speech time if required.

  • Page 33: Remove An Existing Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration.

  • Page 34: Options

    Danish Interpretation Systems Advanced Speech Time Control User Manual Options The Options button is used for configuring the scheduling of the speech time. Update to activate the changes. [Counting Up] Radio button for selecting the speech time to count up from zero. Radio button for selecting the speech time to count down to zero.

  • Page 35: Conference

    Danish Interpretation Systems Advanced Speech Time Control User Manual Conference Open the CAA/Conference and create a conference. Assign an initial speech time configuration to the conference in the Speech Time Configuration drop-down list. This is the default speech time configuration once the conference is started.

  • Page 36: Agenda

    Danish Interpretation Systems Advanced Speech Time Control User Manual Agenda Open the CAA/Conference and create an agenda for the conference. Assign a speech time configuration to the different agenda subjects in the Speech Time Configuration column using the drop-down list if required.

  • Page 37: Delegate List Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Delegate List Configuration Open the CAA/Setup/Configurations/ Delegate List Configuration and adjust the width for the Group Speech Time and Delegate Speech Time columns to display the group/delegate speech time on the delegate lists in the CUA.

  • Page 38: Cda Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual CDA Configuration Open the CAA/Setup/Configurations/ CDA Configuration and select the Options button in the Microphone Display window. Enable Show Speech Time and Show Group to display the group/delegate speech time on the delegate lists in the CDA.

  • Page 39: Cua

    Danish Interpretation Systems Advanced Speech Time Control User Manual The next steps of applying the speech time configurations to a meeting are done in the CUA. Overall, there are two steps to consider. Depending on the actual system setup, one or both steps may be left out. The first step is to load a speech time configuration either with or without an active conference.
  • Page 40 Danish Interpretation Systems Advanced Speech Time Control User Manual Select the required speech time configuration and select Apply. Group speech time configurations are not available when there is no active conference. Observe how the speech time configuration field changes to the selected speech time configuration.
  • Page 41 Danish Interpretation Systems Advanced Speech Time Control User Manual Select the Pause Time button to pause the speech time. Select the Time Paused button to resume the speech time.

  • Page 42: Active Conference

    Danish Interpretation Systems Advanced Speech Time Control User Manual Active conference Open the CUA/Conference and start the conference. The default speech time configuration specified in the CAA/Conference is automatically loaded as the active speech time configuration. Open the CUA/Agenda and set a subject on the agenda.
  • Page 43 Danish Interpretation Systems Advanced Speech Time Control User Manual The active speech time configuration will change when an agenda subject is set with another speech time configuration. Open the CUA/Microphones or Conference menu and select the Load Timers button to change the speech time configuration.
  • Page 44 Danish Interpretation Systems Advanced Speech Time Control User Manual Select the Pause Time button to pause the speech time. Select the Time Paused button to resume the speech time.

  • Page 45: Configure An Active Speech Time Configuration

    Danish Interpretation Systems Advanced Speech Time Control User Manual Configure an active speech time configuration To configure an active speech time configuration without loading a new configuration, a speech time configuration must first of all be loaded. Please refer to the section ‘Load a speech time configuration’...
  • Page 46 Danish Interpretation Systems Advanced Speech Time Control User Manual The Set Speech Time window can be configured to open up per default in the CUA/Microphones menu. Open the CAA/Setup/User Type and check the ‘Set Timers’ default’ option for the relevant user type(s). The Set Speech Time window has different options available for the four basic speech time...

  • Page 47: Delegates (All)

    Danish Interpretation Systems Advanced Speech Time Control User Manual Delegates (All) The Delegates (All) speech time configuration enables four options for modifying the speech time: • Selected Delegate • All Delegates • All Speakers • All Speakers and Request Selected Delegate The Selected Delegate option is used for changing the speech time of a selected delegate.
  • Page 48 Danish Interpretation Systems Advanced Speech Time Control User Manual [xx:xx] Field for displaying the speech time increment value. The value can be set between 00:00-59:59. Button for decreasing the selected speech time limit/speech time increment [Decrease] value. [Increase] Button for increasing the selected speech time limit/speech time increment value.

  • Page 49: All Delegates

    Danish Interpretation Systems Advanced Speech Time Control User Manual All Delegates The All Delegates option is used for changing the speech time of all delegates. Radio button for changing the speech time for all delegates. [All Delegates] [Limit change +/-] Radio button for selecting the speech time limit.
  • Page 50 Danish Interpretation Systems Advanced Speech Time Control User Manual Select the All Delegates option. Select the Increment option and adjust the speech time increment value as required using the Decrease/Increase buttons. Select the Limit change +/- option and decrease/increase the speech time with the speech time increment value using the Decrease/Increase buttons.

  • Page 51: All Speakers

    Danish Interpretation Systems Advanced Speech Time Control User Manual All Speakers The All Speakers option is used for changing the speech time of all speakers. [All Speakers] Radio button for changing the speech time for all speakers. [Limit change +/-] Radio button for selecting the speech time limit.
  • Page 52 Danish Interpretation Systems Advanced Speech Time Control User Manual Select the Increment option and adjust the speech time increment value as required using the Decrease/Increase buttons. Select the Limit change +/- option and decrease/increase the speech time with the speech time increment value using the Decrease/Increase buttons.

  • Page 53: All Speakers And Request

    Danish Interpretation Systems Advanced Speech Time Control User Manual All Speakers and Request The All Speakers and Request option is used for changing the speech time of all speakers and requests. Radio button for changing the speech time for all speakers and requests. [All Speakers and Request] Radio button for selecting the speech time limit.
  • Page 54 Danish Interpretation Systems Advanced Speech Time Control User Manual Select the Increment option and adjust the speech time increment value as required using the Decrease/Increase buttons. Select the Limit change +/- option and decrease/increase the speech time with the speech time increment value using the Decrease/Increase buttons.

  • Page 55: Delegates (User Type)

    Danish Interpretation Systems Advanced Speech Time Control User Manual Delegates (User Type) The Delegates (User Type) speech time configuration enables one option for modifying the speech time: • Selected Delegate Selected Delegate The Selected Delegate option is used for changing the speech time of a selected delegate.
  • Page 56 Danish Interpretation Systems Advanced Speech Time Control User Manual between 00:00-59:59. [Decrease] Button for decreasing the selected speech time limit/speech time increment value. Button for increasing the selected speech time limit/speech time increment [Increase] value. Select a delegate on the Speakers list.

  • Page 57: Manual

    Danish Interpretation Systems Advanced Speech Time Control User Manual Manual The Manual speech time configuration enables nine options for modifying the speech time: • 9 manual timers 9 manual timers The Manual option is used for manually enabling/disabling one of any nine different timers for all speakers.
  • Page 58 Danish Interpretation Systems Advanced Speech Time Control User Manual Select one of the 9 timers to enable a timer for all the speakers. If there are no microphones on when the manual timer is enabled the remaining/elapsed speech time is displayed in the speech time display field in the Set Speech Time window.

  • Page 59: Group

    Danish Interpretation Systems Advanced Speech Time Control User Manual Group The Group speech time configuration enables three options for modifying the speech time: • Selected Group • Selected Group and Delegates (All) • Selected Group and Delegates (User Type) Selected Group The Selected Group option is used for changing the speech time of a selected group.
  • Page 60 Danish Interpretation Systems Advanced Speech Time Control User Manual [xx:xx] Field for displaying the speech time increment value. The value can be set between 00:00-59:59. Button for decreasing the selected speech time limit/speech time increment [Decrease] value. [Increase] Button for increasing the selected speech time limit/speech time increment value.
  • Page 61 Danish Interpretation Systems Advanced Speech Time Control User Manual Selected Group and Delegates (All) If the Group speech time configuration is combined with additional timers for Delegates (All), two speech timers will be available; the group speech timer and the speech timer for all the delegates.

  • Page 62: Selected Group And Delegates (User Type)

    Danish Interpretation Systems Advanced Speech Time Control User Manual Selected Group and Delegates (User Type) If the Group speech time configuration is combined with additional timers for Delegates (User Type), two speech timers will be available; the group speech timer and the speech timer for all the user types.

  • Page 63: Cda

    Danish Interpretation Systems Advanced Speech Time Control User Manual The final steps of setting up the speech time configurations are related to the CDA Microphones display. Overall, there are two steps to consider. Depending on the actual system setup, one or both steps may be left out.
  • Page 64 Danish Interpretation Systems Advanced Speech Time Control User Manual Enable the Show Speech Time option in the CAA/Setup/Configurations/ CDA Configuration/Microphone display Options. Please refer to the section ‘CDA Configuration’ for more information on configuring the CDA. Adjust the width of the delegate and/or group speech time columns in the CAA/Setup/Configurations/ Delegate List Configuration.

  • Page 65: Configure The Group Speech Time Overview

    Danish Interpretation Systems Advanced Speech Time Control User Manual Enable the Speech Time option and configure the speech time in the CAA/Setup/User Type if the speech time configuration is based on user types. If the No Speech Time option is enabled, the speech time of the selected user type is not shown.
  • Page 66 Danish Interpretation Systems Advanced Speech Time Control User Manual Enable the Show Group option in the CAA/Setup/Configurations/ CDA Configuration/Microphone display Options. Please refer to the section ‘CDA Configuration’ for more information on configuring the CDA.

This manual is also suitable for:

Sw 6125

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