Xerox DOCUMATE 252 User Manual page 37

Scanning
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Because JPG image files can be reduced in size, the JPG format is
often used for images on web pages, or if file size might be a
problem when electronically sending the files. JPG files are
reduced in size by lowering their image quality, and you can select
the degree of quality for your scanned images from the JPG page
format icon.
The PDF format is often used to create images of text pages. You
may want to select PDF as the page format when scanning text
pages that do not require OCR processing or other processing.
The PDF format is also used to put multi-page documents on web
sites as pdf-readable files. As with the JPG option, the PDF format
can be reduced in size or quality.
To select a JPG or PDF file size:
1. Select JPG or PDF as the page format.
2. Right-click on the JPG or PDF icon.
A menu appears.
3. Choose the file size/image quality option for your scanned
images.
Minimize Size—Smallest file size, lowest image quality.
Normal—Medium file size, some loss of image quality.
Maximum Quality—Largest file size, no loss of image quality.
Your selection pertains only to the button currently selected on
the OneTouch Properties window. Other buttons that have JPG
or PDF selected as the Page Format are not affected, so you
can set the JPG or PDF file size/image quality independently
for each button.
4. Click OK or Apply on the OneTouch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an
automatic step for scanning. Therefore, when you scan a
document with the text format selected, the text portions of the
document are automatically converted to editable text. See
"Scanning with Optical Character Recognition (OCR)" on page 44.
DocuMate 252 Scanner User's Guide