Xerox 90-8010-200 - DocuMate 250 User Manual
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Xerox 90-8010-200 - DocuMate 250 User Manual

Xerox 90-8010-200 - DocuMate 250 User Manual

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Summary of Contents for Xerox 90-8010-200 - DocuMate 250

  • Page 1 DocuMate 250 scanner user's guide...
  • Page 2 DocuMate 250 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 4: Table Of Contents

    The Xerox DocuMate 250 Scanner ........
  • Page 5 Xerox DocuMate 250 Scanner Specifications ........

  • Page 6: Welcome

    Welcome Your new Xerox DocuMate 250 scanner can quickly scan stacks of color, grayscale, and black-and-white documents, up to 8.5" x 14", and place their electronic images on your computer. What’s in the Box Before starting the scanner assembly and software installation, please check the contents of the box to make sure that all parts are included.

  • Page 7: The Xerox Documate 250 Scanner

    Welcome The Xerox DocuMate 250 Scanner Input tray Paper guides One Touch button Status light Power switch USB port ADF cover release Output tray Power jack Input tray—Holds documents in the scanner. Paper guides—Adjust to fit the document width. One Touch button—Press to scan a document.

  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 250 Scanner User’s Guide—On the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. • PaperPort User’s Guide—On the Installation CD; contains detailed feature and configuration information for the PaperPort software.

  • Page 9: Installation

    Disregard any information about the software not applicable to your chosen product. Please visit our web site at www.xeroxscanners.com for the latest software updates for your Xerox DocuMate 250 scanner. • If your computer has AntiVirus or AntiSpyware software running, you may see messages during installation asking you to allow the installation to proceed.

  • Page 10: Step 1: Assemble The Scanner

    Installation Step 1: Assemble the Scanner 1. Remove all shipping tape from the top and bottom of the scanner. 2. Carefully remove the protective foam from the ADF cover release, then press the release and open the Automatic Document Feeder cover.
  • Page 11 Installation 5. Insert the pins on each side of the output tray into the holes on the scanner. 6. Flip open the extension on the output tray so it is fully extended. 7. Proceed to “Step 2: Install the Software”. DocuMate 250 Scanner User’s Guide...

  • Page 12: Step 2: Install The Software

    Installation Step 2: Install the Software The software is on the two CD’s you received with your scanner. NOTE: Please be sure to install from Disc 1 first. To install the software: 1. Start Microsoft Windows and make sure no other applications are running.
  • Page 13 Installation 3. On the Main Menu, select Install Products. ® 4. Make sure the boxes for Nuance PaperPort and Scanner Driver are checked. 5. Click Install Now. 6. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. DocuMate 250 Scanner User’s Guide...
  • Page 14 1. The Welcome to the One Touch 4.0 Setup Wizard Opens. 2. Click Next. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
  • Page 15 Installation 5. Select the option you want then click Next. • Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the One Touch 4.0 software, which provides the necessary driver software for the scanner buttons to work. It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications.
  • Page 16 Installation 7. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section, “Step 3: Connect the Power Supply” on page 12. DocuMate 250 Scanner User’s Guide...

  • Page 17: Step 3: Connect The Power Supply

    Installation Step 3: Connect the Power Supply 1. Plug the power supply into the power port on the scanner. Only use the power supply (HEG42-240200-7L made by NOTE: HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2.

  • Page 18: Step 4: Connect The Usb Cable And Turn On The Power

    Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 250 scanner connects to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective tape from the USB cable.
  • Page 19 Installation 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. The scanner’s status light is blue when the scanner and computer are communicating properly.

  • Page 20: Additional Applications Available With Your Scanner

    Installation Additional Applications Available with Your Scanner Your scanner includes free, additional applications as described in the following table. 1. Return to the disc’s Main Menu and click Install Products. 2. Select the additional applications you want to install, then click Install Now.
  • Page 21 This is not an error, please disregard this message and click OK. The Kofax VRS ® Certified ISIS driver is installed correctly when you install it with your Xerox DocuMate 250 scanner. OmniPage Pro provides precision OCR analysis, advanced layout detection, and ®...
  • Page 22 Installation 1. Click Exit Disc 1 and remove Disc 1 from the CD-ROM drive. 2. Insert Disc 2 into the CD-ROM drive. The OmniPage Pro Installation menu opens automatically. If it does not open, see the note on page 7. 3.

  • Page 23: View The User Guides

    3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the installation disc and store both discs in a safe place. That’s it! Installation is finished and your Xerox DocuMate 250 scanner is ready to scan. DocuMate 250 Scanner User’s Guide...

  • Page 24: Register Your Scanner And Check For Updates

    Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1.

  • Page 25: Scanning

    If you selected the recommended Full Install option for your scanner’s driver (see page 10), then you have several different scanning options with your Xerox DocuMate 250 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

  • Page 26: Load Documents To Scan

    Scanning Load Documents to Scan When you press the One Touch button, documents are scanned using the current scan settings. The scanned images are then sent to a software application (known as the Destination Application) or to a storage folder on your computer.

  • Page 27: Scanning From One Touch

    Scanning Scanning from One Touch One Touch is your main scanning interface for using the scanner. The One Touch button on the scanner mirrors the One Touch Button Panel on screen. Based on the recommendation installation of PaperPort and the scanner driver, your scanner is preconfigured to scan to the PaperPort application.

  • Page 28: Using The One Touch Button Panel

    Scanning Using the One Touch Button Panel The One Touch Button Panel is your on-screen set of controls for the scanner. Form the panel you can access the hardware settings for your scanner and configure the One Touch button. Click on the One Touch icon to open the panel. The Title Bar The Hardware View The Detail View...

  • Page 29: Configuring The One Touch Buttons

    Scanning Configuring the One Touch Buttons When you installed the scanner, the software configured the One Touch button with settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The One Touch properties window is where you select these 3 settings. 1.

  • Page 30: Selecting New Settings For A Button

    Scanning Selecting New Settings for a Button Click to set One Touch options. The file format of the scanned item. The settings that the scanner uses when scanning. The Destination Application. This is the application that opens when you are finished scanning.
  • Page 31 Scanning These icons next to each scan configuration indicate the scanning mode: Color Black and White Grayscale Configure Before Scan Use Configure Before Scan if you want to set the scanning NOTE: mode manually before scanning. See “Configure Before Scan” on page 46.

  • Page 32: Creating A New Scan Configuration

    Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. Click New to create a new Scan Configuration. To create a new configuration: 1.
  • Page 33 Scanning The Scan Settings Tab 1. On the Scan Configuration Properties dialog box, type a name. If the configuration Type a new name for is locked, click the the configuration. lock to unlock it. The icon becomes a key. Select the scan mode and drag the slider to set the resolution.
  • Page 34 Scanning The Page Settings Tab 1. Click the Page Settings tab to select page options. Click to toggle between inches and millimeters. Standard—Click the menu arrow and choose a page size from the list. Custom—Enter the horizontal and vertical page dimensions in the boxes.
  • Page 35 Scanning • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image Inverted Image • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. Color filter applies to Black&White or Grayscale Mode.
  • Page 36 Scanning The Advanced Settings Tab 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings.
  • Page 37 Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device.
  • Page 38 Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration.

  • Page 39: Editing Or Deleting Scan Configurations

    Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. Your scanner comes with a number of configurations pre-set at NOTE: the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations.

  • Page 40: Selecting Document And File Format Options

    Scanning Selecting Document and File Format Options The Document and File Format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button.
  • Page 41 Scanning To select a JPEG or PDF file size: 1. Select JPG or PDF as the page format, then right-click on the icon. 2. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality.
  • Page 42 Scanning To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. Example menu of the TEXT when Example menu of the TEXT format the Destination Application is when the Destination Application is Microsoft Word.
  • Page 43 Scanning Normal PDF—The .nPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in a PDF editing program. The OCR Options provide a series of selections for the OCR feature when you scan text.

  • Page 44: Selecting Options For A Button

    Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for the button, and addtional options for One Touch 4.0. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab 2.
  • Page 45 Scanning • Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing. • Sti event forwarding is for using another application’s interface for scanning. 4. Click Apply then click the Multi Function tab to see the changes. See “Setting Destination Application Properties”...

  • Page 46: Setting Destination Application Properties

    Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button PaperPort Properties These properties apply to PaperPort, and are for designating the folder to...
  • Page 47 Scanning Text Documents Properties ® These properties apply to Microsoft Word, Microsoft Excel , and other text editing applications. 1. Click in the OCR settings boxes for the options you want. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text.
  • Page 48 Scanning 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.
  • Page 49 Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. 1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders.
  • Page 50 Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. 1. Click the Browse button for Folder for storing attachments and choose a folder for your email attachments. ®...

  • Page 51: Configure Before Scan

    Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button. You can then use that interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the Destination Application already selected in the One Touch Properties window for that button.
  • Page 52 Scanning To Scan Using Configure Before Scan 1. Load the documents face down with their tops pointing into the scanner. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan.
  • Page 53 Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. •...

  • Page 54: Scanning With Optical Character Recognition (Ocr)

    Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth.

  • Page 55: Scan And Burn To A Cd

    Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. 1.

  • Page 56: Scanning With Event Forwarding

    Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application. 3.

  • Page 57: Creating An Html Web Page From Your Scanned Documents

    Scanning Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your website. 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Choose HTML as the Format. 4.

  • Page 58: Transferring Scanned Documents To Storage

    Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way.
  • Page 59 Scanning Scanning to Multiple Archive Folders When scanning to the Transfer to Storage destination, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.”...
  • Page 60 Scanning 7. Click the Storage Options tab. This is where you set the different folder locations for the new configurations. 8. Click the Browse button and select the folder you created for storing the scanned documents. 9. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts”.
  • Page 61 Scanning 12. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 13. Click OK to close the One Touch Properties window. Scan to multiple storage folders: 1.

  • Page 62: Checking The Hardware And Setting The Lamp Power Saving

    1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 250 scanner. 3. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time.

  • Page 63: Scanning With The Twain Interface

    Because the TWAIN interface is the same in most software applications, you use the instructions in this User’s Guide for scanning with your Xerox DocuMate 250 scanner. To access the TWAIN interface from other software, please refer to their user’s guides.

  • Page 64: Accessing The Twain Interface

    2. Use that application’s command to open the TWAIN interface. In PaperPort click on the toolbar Scan button then choose TWAIN: Xerox DocuMate 250 when prompted. Select Display scanner dialog box, then click on the Scan button in the scanning pane.

  • Page 65: Scanning From The Twain Interface

    Scanning with the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 250 scanner. 1. Adjust the paper guides for the width of the pages you’re scanning. 2. Insert the documents face down with their tops into the scanner.
  • Page 66 5. When scanning is complete, click Done to close the TWAIN interface. The scanned images appear in the TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort desktop. The options on the Xerox DocuMate 250 TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white.
  • Page 67 Scanning with the TWAIN Interface • Filter—The Filter is the ability of your scanner to automatically remove a color from a scanned item. The Filter option applies to Black&White or Grayscale Mode. The original with a red The scanned item with the watermark over black text.

  • Page 68: Scanning With The Wia Interface

    The Paint window opens. 2. From the File menu choose From Scanner or Camera. 3. The Scan using Xerox DocuMate 250 window opens. Use this window to select scanning options and start the scan process. DocuMate 250 Scanner User’s Guide...
  • Page 69 Scanning with the WIA Interface 4. Click the button most appropriate for the item you’re scanning. 5. Select a paper size from the Page Size list. 6. Click Preview to preview the image before scanning. The image is displayed on the right side of the window. If you preview when scanning a stack of documents, the first NOTE: page of the stack feeds through the ADF for the preview.

  • Page 70: Fine Tuning Your Scans

    Scanning with the WIA Interface Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. 1. On the scan window, click Adjust the quality of the scanned picture.

  • Page 71: Scanning With The Isis Interface

    Xerox DocuMate 250 scanner. The Scanner Selection dialog box will then open. 2. Select Xerox DocuMate 250 from the list of scanners and click OK. Your scanner is then ready to work with the QuickScan ISIS driver.

  • Page 72: Maintenance

    Maintenance Maintenance This section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time. To clean the ADF: 1.

  • Page 73: Clearing Paper Jams

    Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the ADF cover release on the top-left of the scanner body to open the Automatic Document Feeder cover.

  • Page 74: Replacing The Adf Pad Assembly

    The ADF pad may wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. See the “Xerox DocuMate 250 Scanner Parts List” on page 75 for ordering information. To replace the ADF Pad assembly: 1.

  • Page 75: Troubleshooting

    Maintenance Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner.
  • Page 76 They are interfering with the installation and One Touch options, and you need to remove those other drivers and re-install your Xerox DocuMate 250 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.

  • Page 77: Status Light Troubleshooting Codes

    An internal part in the scanner may Turn off the power to your scanner, then turn it back on Codes have malfunctioned. again. If the problem persists, re-boot your computer. If the problem still persists, contact Xerox Technical Support. DocuMate 250 Scanner User’s Guide...

  • Page 78: Uninstalling Your Scanner

    Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 250 scanner, remove the scanner software, PaperPort, or any other scanning software provided with the scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.

  • Page 79: Xerox Documate 250 Scanner Specifications

    Maintenance Xerox DocuMate 250 Scanner Specifications 600 x 1200 dpi Optical resolution 48-bit color Bit depth 8.5” x 14” Maximum item size 3.5” x 2” (Automatic Document Feeder) Minimum item size Automatic Document Feeder (ADF) Scan method ADF specifications Scanning Speed Up to 22 pages per minute @ 200 dpi B&W...

  • Page 80: Xerox Documate 250 Scanner Parts List

    Maintenance Xerox DocuMate 250 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Input Tray 57-0104-000 Output Tray 57-0105-000 ADF Pad 57-0103-000 USB Cable 35-0107-000 AC Power Cord...
  • Page 81 Maintenance DocuMate 250 Scanner User’s Guide...

  • Page 82: Notices

    Appendix A Notices It’s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness National Bank Currency...

  • Page 83: It's Illegal In Canada

    4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559.

  • Page 84: Federal Communications Commission (Fcc) For Usa

    5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of...

  • Page 85: Energy Star For The Usa

    ASK-XEROX) to determine whether this Xerox product is part of the program. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations.

  • Page 86: Index

    Index ADF pad assembly eMail 39 replace 69 eMail Properties 45 Advanced Settings Tab 31 error codes 72 Apply button 26 Excel Spreadsheet 37 Archive button 53 aspect ratio 32 Autocrop to Original 29, 61 AutoRotate image 32 Fax and Print 40 File Format 24 file format 37 full feature install 10...
  • Page 87 Index Microsoft Internet Explorer 52 saturation 31 Microsoft Outlook 45 scan Moire Patterns 29, 62 from PaperPort 58 monitor 3 Scan Configuration 24 Scan Settings Tab 28 scan with event forwarding 51 scanner components 2 Normal PDF 38 troubleshooting 70 nPDF 38 uninstall 73 Searchable PDF 37...
  • Page 88 05-0593-300...

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