Fuji Xerox DocuPrint CM505 da User Manual
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Fuji Xerox DocuPrint CM505 da User Manual

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Summary of Contents for Fuji Xerox DocuPrint CM505 da

  • Page 1 DocuPrint CM505 da User Guide...
  • Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

  • Page 3: Table Of Contents

    Table of Contents Table of Contents Table of Contents ......................3 Before Using the Machine ..................13 Preface ........................14 Types of Manuals ...................... 15 Using This Guide ....................... 16 Organization of This Guide ................... 16 Conventions ......................16 Safety Notes ......................19 Electrical Safety ....................
  • Page 4 Ground Fault Interrupter.....................47 Energy Saver Mode....................48 Entering the Energy Saver Mode................48 Exiting the Energy Saver Mode ................48 Control Panel......................50 Screens and Buttons Displayed................53 About the [Services Home] Screen ................54 Entering Text ......................58 Copy ..........................59 Copying Procedure.....................60 Step 1 Loading Documents ...................60 Step 2 Selecting Features ..................62 Step 3 Entering a Quantity..................63 Step 4 Starting the Copy Job.................64...
  • Page 5 Table of Contents Layout Adjustment..................... 93 2 Sided Copying (Making 2 Sided Copies) ............93 Book Copying (Copying Facing Pages onto Separate Sheets) ......95 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ....... 96 Original Size (Specifying the Scan Size for the Document)........98 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..
  • Page 6 Simple Fax .......................160 Specifying a Destination Using the Numeric Keypad ..........160 Speed Dialing (Specifying a Destination Using an Address Number) ....161 Resolution (Specifying the Scanning Resolution)..........162 Original Type (Selecting the Document Type).............162 2 Sided Scanning (Transmitting 2-sided Originals) ..........163 Fax/Internet Fax .......................164 Internet Fax/Fax (Selecting Internet Fax/Fax) .............164 + Add (Sending Faxes to Multiple Recipients).............165 Specifying a Destination Using the Address Book..........165...
  • Page 7 Table of Contents On-hook (Confirming Remote Machine Response Prior to Transmission) ..203 Broadcast ........................ 205 Broadcast Send (Transmitting to Multiple Recipients) ........205 Relay Broadcast (Transmitting Documents Through a Relay Station) ....205 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).. 209 Receiving Faxes ......................
  • Page 8 Transfer Protocol (Selecting a Transfer Protocol) ..........253 Address Book (Specifying a Destination PC Using the Address Book)....254 Browse (Specifying a Destination PC by Browsing Your Network) .....255 Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard).........256 Preview (Previewing the Scanned Images during a Scan Job) ......258 Color Scanning (Selecting an Output Color)............258 2 Sided Scanning (Scanning Both Sides of a Document) ........258 Original Type (Selecting the Document Type).............258...
  • Page 9 Table of Contents Original Size (Specifying a Scan Size) ............... 275 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..276 Edge Erase (Erasing Edges and Margin Shadows in the Document) ....277 Reduce/Enlarge (Specifying a Scanning Ratio)..........279 Original Orientation (Specifying the Orientation of the Loaded Documents) ..279 E-mail Options/Filing Options ..................
  • Page 10 Media Print (Text and Photos)................315 Overview of Media Print ...................316 Supported Media and File Formats ..............316 Notes and Restrictions on Media Print ..............317 Media Print - Text .....................319 Selecting Files .....................319 [Select From List] Screen ..................320 Media Print - Photos....................321 Selecting Files .....................321 [Select From List] Screen ..................322 Selecting the Printing Options ..................323...
  • Page 11 Table of Contents Importing Using CentreWare Internet Services ..........360 Importing Using EasyOperator................362 CentreWare Internet Services ................. 364 11 Appendix ........................ 369 Glossary ........................370 Index..........................377...

  • Page 13: Before Using The Machine

    1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface .......................14 Types of Manuals ..................15 Using This Guide ..................16 Safety Notes ....................19 Regulation....................29 Environment....................

  • Page 14: Preface

    1 Before Using the Machine Preface Thank you for selecting this machine (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

  • Page 15: Types Of Manuals

    Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax. Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.

  • Page 16: Using This Guide

    1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.
  • Page 17 Using This Guide The screen images and illustrations that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.
  • Page 18 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when viewed from the front of the machine. ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation when viewed from the front of the machine.

  • Page 19: Safety Notes

    Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.

  • Page 20: Electrical Safety

    If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

  • Page 21: Machine Installation

    Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
  • Page 22 1 Before Using the Machine 1086 1090 (Unit: mm) With Finisher-AB1 (optional) 1086 1460 (Unit: mm) With Finisher-AB1 and Stand (optional) 1086 1460 (Unit: mm) Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.

  • Page 23: Operational Safety

    Safety Notes Right Right Front Left Back Left Back 10 ° 10 ° 10 ° 10 ° Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries. Always locate the output unit inside the rack under the scanning unit. To keep this product in a good performance and condition, always use it in the following environment: Temperature: 10...
  • Page 24 Never use aerosol cleaners, or it may catch fire and cause explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
  • Page 25 This is the end of the check procedure. 5) Press the <RESET> button back to the depressed position. If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a Fusing Unit or a heat roller.
  • Page 26 1 Before Using the Machine Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room. Provide proper ventilation to ensure the comfortable and safe environment.

  • Page 27: Consumable

    If you have a used waste toner container no longer needed, contact your local Fuji Xerox representative for its disposal. Keep the drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.
  • Page 28 1 Before Using the Machine...

  • Page 29: Regulation

    Regulation Regulation Radio Frequency Emissions (Class B) This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand.

  • Page 30: Environment

    1 Before Using the Machine Environment For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer needed.

  • Page 31: About License

    About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).

  • Page 32: Freebsd

    1 Before Using the Machine Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.

  • Page 33: Openldap

    About License THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS...
  • Page 34 1 Before Using the Machine Portions Copyright 1999-2005 Howard Y.H. Chu. Portions Copyright 1999-2005 Symas Corporation. Portions Copyright 1998-2003 Hallvard B. Furuseth. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved. The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission.

  • Page 35: Des

    EDICT and COMPDIC The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the searchable PDF kit option of Fuji Xerox.

  • Page 36: Cyrus Sasl

    The Japanese-English dictionaries are provided to customers on an as-is basis, and Fuji Xerox and the original supplier make no representations of warranties of any kind. Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/ edrdg/licence.html)
  • Page 37 About License 4. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)." CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE,...

  • Page 38: Legal Notice

    1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...

  • Page 39: Product Overview

    Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components.................40 Power Source .....................44 Ground Fault Interrupter ................47 Energy Saver Mode ..................48 Control Panel ....................50 About the [Services Home] Screen.............54 Entering Text ....................58...

  • Page 40: Machine Components

    2 Product Overview Machine Components This following describes machine components and their functions. Front, Side, Top, and Rear View Front View Component Function Center output tray Copies and prints are delivered here, facing down. Right hand cover Open this cover to replace the consumables or clear paper jams. Waste toner bottle Collects waste toner.
  • Page 41 Machine Components • Standard tray + Two tray module x 1 Right View Component Function Fusing unit Fuses toner on paper. Do not touch this unit as it is extremely hot. Transfer roller Transfers toner from the drum to the paper. Paper thickness lever Used for printing on envelopes.
  • Page 42 2 Product Overview Left View (Finisher-AB1 (Optional)) Component Function Finisher-AB1 Staples copies or prints. Knob Rotate the knob to clear paper jams. Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams. Left tray Stapled outputs are delivered here.
  • Page 43 Machine Components Component Function Fax kit (optional) Enables you to connect the machine to a telephone device. Test button Used for checking if the Reset button works properly. Reset button Automatically switches the machine off when a current leakage is detected.

  • Page 44: Power Source

    2 Product Overview Power Source The machine is provided with the power switch and the main power switch. Power switch To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms Main power switch Power Switch...

  • Page 45: Switching The Power Off

    Power Source Press the power switch to the [ | ] position to switch the power on. Note • The “Please wait...” message indicates that the machine is warming up. The machine is not available during warming up. • If the machine does not power on, check Reset Button the following: •The power cord is plugged in.
  • Page 46 2 Product Overview • Switch the main power off first when unplugging the power cord. Unplugging the power cord with the main power on may damage the hard disk and the memory or cause a machine malfunction. Make sure that the power is switched off. Make sure that the touch screen is blank and the <Energy Saver>...

  • Page 47: Ground Fault Interrupter

    Ground Fault Interrupter Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage of fire from occurring. Check that the ground fault interrupter works properly at least once a month.

  • Page 48: Energy Saver Mode

    2 Product Overview Energy Saver Mode The machine is equipped with the Energy Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time. The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
  • Page 49 Energy Saver Mode Setting a document in the document feeder Opening the document cover When the following device is connected to the machine and a user performs the following operation, the Low Power mode can be deactivated without pressing the <Energy Saver>...

  • Page 50: Control Panel

    2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function <Services Home> button Press this button to display the [Services Home] screen. You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine"...
  • Page 51 Control Panel Component Function <Main Power> indicator Lights up when the main power is switched on. Note • If the main power is not switched on, the machine will not be powered on even when the power is switched on. <Error>...
  • Page 52 2 Product Overview Component Function USB memory slot Insert a USB 2.0 memory device here. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 53: Screens And Buttons Displayed

    Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes being made.

  • Page 54: About The [Services Home] Screen

    2 Product Overview About the [Services Home] Screen This section describes the fields and buttons on the [Services Home] screen which is displayed by pressing the <Services Home> button. Login information field Message field Additional feature buttons Service buttons Next page Message Field Displays a message.
  • Page 55 About the [Services Home] Screen E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.232). Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to easily specify the basic copy features on a single screen.
  • Page 56 2 Product Overview Media Print - Text You can print document files (PDF, TIFF, and XML Paper Specification (XPS)) after retrieving the files from a CompactFlash card or a USB memory device. You can also print the scan data stored with the Store to USB service. For more information, refer to "Media Print - Text"...

  • Page 57: Activity Report

    About the [Services Home] Screen Activity Report You can print an Activity Report to check if a transmission is successfully completed. For information on the contents listed in the Activity Report, refer to "15 Appendix" > "Activity Report" in the Administrator Guide. Fax Receiving Mode You can specify a mode for receiving faxes.

  • Page 58: Entering Text

    2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.

  • Page 59: Copy

    3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure ..................60 Operations during Copying ................. 66 Simple Copy ....................69 Copy ......................74 Image Quality....................86 Layout Adjustment ..................93 Output Format...................107 Job Assembly ...................121...

  • Page 60: Copying Procedure

    3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................60 Step 2 Selecting Features ......................62 Step 3 Entering a Quantity ......................63 Step 4 Starting the Copy Job.......................64 Step 5 Confirming the Copy Job in Job Status ................65 Step 1 Loading Documents The following two methods are available to load documents:...

  • Page 61: Document Glass

    Copying Procedure Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again.

  • Page 62: Step 2 Selecting Features

    3 Copy Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is loaded on the document glass, the size of the document is displayed in the message field.

  • Page 63: Step 3 Entering A Quantity

    Copying Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.74) "Image Quality" (P.86) "Layout Adjustment" (P.93) "Output Format"...

  • Page 64: Step 4 Starting The Copy Job

    3 Copy Step 4 Starting the Copy Job The following describes how to start a copy job. Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Note •...

  • Page 65: Step 5 Confirming The Copy Job In Job Status

    Copying Procedure Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. Press the <Job Status> button <Job Status>...

  • Page 66: Operations During Copying

    3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job ........................66 Changing the Number of Copies....................67 Interrupting the Copy Job ......................68 Stopping the Copy Job To cancel a copy job in progress, use the following procedure.

  • Page 67: Changing The Number Of Copies

    Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure.

  • Page 68: Interrupting The Copy Job

    3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed.

  • Page 69: Simple Copy

    Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.

  • Page 70: Reduce/Enlarge (Making Enlarged/Reduced Copies)

    3 Copy Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge]. Tray 1, and Trays 2 to 4 (optional) Allows you to directly select the desired tray.

  • Page 71: Sided Copying (Making 2 Sided Copies)

    Simple Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply]. Ratios Allows you to select from preset copy ratios.

  • Page 72: Lighten/Darken (Adjusting The Copy Density)

    3 Copy Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. The copy becomes darker when you move [ ] to the left, and lighter when you move it to the right. Use [ ] and [ ] to select a density level.
  • Page 73 Simple Copy Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.

  • Page 74: Copy

    3 Copy Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies) ..............74 Paper Supply (Selecting the Paper for Copying) ................77 Output Color (Selecting the Color for Copying) ................80...
  • Page 75 Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply]. Ratios (3rd and 4th buttons) Displays preset copy ratios.
  • Page 76 3 Copy Preset % Select a copy ratio from the following options. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...

  • Page 77: Paper Supply (Selecting The Paper For Copying)

    Copy Fit Image to Paper Size X - Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper. Width: XX% Length: XX% Allows you to specify the preset reduction/enlargement ratios.
  • Page 78 3 Copy Select a paper tray. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge]. Trays (2nd to 5th trays) Allows you to directly select the desired tray.
  • Page 79 Copy Select a paper tray. Tray Allows you to select a paper tray. When [Tray 5] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper. For more information, refer to "[Tray 5] Screen" (P.79). Note •...

  • Page 80: Output Color (Selecting The Color For Copying)

    3 Copy Paper Type Select a paper type. When [Standard Size] is Selected Select [Standard Size], and from the lists displayed, select a paper size and then a paper type. Select a paper size and a paper type.. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
  • Page 81 Copy Note • If a color document is in one of the following conditions, the machine may copy the document in black and white. • The colored area is too small. • The colors are too light. In that case, change a level from the five levels which is used for the machine to recognize color.
  • Page 82 3 Copy Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and-white. Color Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black. Black &...
  • Page 83 Copy Select [Source Color]. Select [Other than Black] or [Color]. Other than Black The colors other than black will be the source colors. Color Allows you to select one or more source colors from six preset options. [Target Area Color] Screen This screen allows you to select the target color to be used in place of the source colors specified in [Source Color].
  • Page 84 3 Copy [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "5 Tools"...

  • Page 85: Sided Copying (Making 2 Sided Copies)

    Copy Select [Color]. Select any color. 2 Sided Copying (Making 2 Sided Copies) This feature is the same as [2 Sided Copying] on the [Image Quality] screen. For more information, refer to "2 Sided Copying (Making 2 Sided Copies)" (P.93). Copy Output (Specifying Finishing Options) This feature is the same as [Copy Output] on the [Output Format] screen.

  • Page 86: Image Quality

    3 Copy Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type)................86 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images).......87 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ..88 Color Effects (Selecting an Image Quality)................89 Color Balance (Adjusting Color Balance) ..................90 Color Shift (Adjusting the Color Tone) ..................92...

  • Page 87: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)

    Image Quality Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.

  • Page 88: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)

    3 Copy Select [Image Options]. Adjust options. Lighten/Darken Allows you to select from seven copy density levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the copy density lighter, and selecting a lower cell makes darker. Sharpness Allows you to select from five sharpness levels between [Sharpen] and [Soften].

  • Page 89: Color Effects (Selecting An Image Quality)

    Image Quality Set [Suppress Background] and [Contrast]. Suppress Background Scans document backgrounds with no filtering. Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the background of a document printed on white-color paper will be suppressed.

  • Page 90: Color Balance (Adjusting Color Balance)

    3 Copy Select any option. Copies with the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings at their defaults. Lively Reproduces fresher, livelier images with increased color saturation. Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters.
  • Page 91 Image Quality Select any option. Normal Always copies a document with the density balance set to "0" for four toner colors: magenta, cyan, black, and yellow. Basic Color Allows you to adjust the density level for each toner color: yellow, magenta, cyan, black. . Advanced Color Allows you to adjust the density level for each toner color (yellow, magenta, cyan, black)

  • Page 92: Color Shift (Adjusting The Color Tone)

    3 Copy Color Shift (Adjusting the Color Tone) This feature allows you to adjust the tone of the colors to be reproduced in copies, by a maximum of two levels in two directions. On the screen, the [Original Color] slider represents the color tone of the original document, and the [Copy Color] slider represents the color tone of output copies.

  • Page 93: Layout Adjustment

    Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)................93 Book Copying (Copying Facing Pages onto Separate Sheets) ..........95 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ...........
  • Page 94 3 Copy Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 2 Sided Makes a copy of a 2-sided document on both sides of paper.

  • Page 95: Book Copying (Copying Facing Pages Onto Separate Sheets)

    Layout Adjustment Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Book Copying (Copying Facing Pages onto Separate Sheets) This feature allows you to copy facing pages of a document on separate sheets of paper in page order.

  • Page 96: Sided Book Copying (Making 2 Sided Copies Of Facing

    3 Copy Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
  • Page 97 Layout Adjustment Select any option. Disables this feature. Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies. Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies.

  • Page 98: Original Size (Specifying The Scan Size For The Document)

    3 Copy [Top Page] / [Bottom Page] You can select these options when [Top Page then Bottom] is selected. Original Size (Specifying the Scan Size for the Document) This feature allows you to specify the scan size for a document. Use this feature when a document is a non-standard size, or when you want to copy a document at a size different from the original size.

  • Page 99: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    Layout Adjustment Important • When the document is loaded in the document feeder, the base point in the Y (length) direction is the center of the edge. If you specify 100 mm, the scan length will be from 50 mm above to 50 mm below the center of the document.

  • Page 100: Edge Erase (Erasing Edges And Margin Shadows Of The Document)

    3 Copy Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Edge Erase (Erasing Edges and Margin Shadows of the Document) When you copy a document with the document cover open or when you copy a book, the edges and center margin of the document may be printed as black shadows.

  • Page 101: Image Shift (Adjusting The Image Position)

    Layout Adjustment document or a booklet. You can specify values for [Top & Bottom], [Left & Right], and [Center] individually. Erase Value Allows you to specify values to erase the edges of a document. All Edges Erases the shadows of the four edges of the document according to the orientation of the loaded document.
  • Page 102 3 Copy Note • The image shift amount is set in accordance with the paper, and does not affect the setting made in [Reduce/Enlarge]. Select [Image Shift]. Select any option. Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper.
  • Page 103 Layout Adjustment [Image Shift - Side 1] Screen This screen allows you to set the image shift for Side 1. Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.

  • Page 104: Invert Image (Making Reversed Copies Of Images)

    3 Copy Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.

  • Page 105: Image Rotation (Changing The Orientation Of Images)

    Layout Adjustment Select [Original Orientation]. Select [Upright Images] or [Sideways Images] according to the orientation of the document loaded. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
  • Page 106 3 Copy Always On Automatically rotates document images so that the orientation of the images matches that of the paper. On during Auto Automatically rotates document images so that the orientation of the images matches that of the paper only when [Auto %] is selected in [Reduce/Enlarge], or when [Auto Select] is selected in [Paper Supply].

  • Page 107: Output Format

    Output Format Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)................107 Booklet Creation (Creating a Booklet)..................108 Covers (Attaching Covers to Copies)..................

  • Page 108: Booklet Creation (Creating A Booklet)

    3 Copy Booklet Creation (Creating a Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. Note •...
  • Page 109 Output Format Print on Both The first and second pages of the document are copied on both sides of the cover. 1 Sided Covers Print Outside The first and the last pages of the document is copied on the front side of the cover. Last Page on Back Cover Select this check box to copy the image of the last document page onto the last page of the copy sheets as a back cover.

  • Page 110: Covers (Attaching Covers To Copies)

    3 Copy Select [On]. Specify the number of sheets using [+] and [-] or the numeric keypad. Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. You can use different types of paper (such as colored paper and heavyweight paper) as the front and back covers of copies.

  • Page 111: Pages Per Side (Copying Multiple Pages Onto One Sheet)

    Output Format Back Cover Attaches a back cover to the copies. No back cover is attached. Blank Cover Blank sheets of paper are attached as back covers. Print on Side 1 The first page of the document is copied on the front side of the back cover. Print on Side 2 The first page of the document is copied on the back side of the back cover.

  • Page 112: Poster (Making Enlarged Copies Spread Over Multiple Sheets)

    3 Copy • Select a tray other than [Auto Select] in [Paper Supply] on the [Copy] screen. If [Auto Select] is selected in [Paper Supply], a tray specified in [Auto Paper Off] is automatically selected. Change the setting as necessary. For information on [Auto Paper Off], refer to "5 Tools" > "Copy Service Settings"...
  • Page 113 Output Format This feature allows you to create a large poster by pasting together the copies spread over multiple sheets. Copied sheets are provided with a paste margin so that they can be pasted together. The paste margin is fixed to 10 mm. Important •...

  • Page 114: Repeat Image (Making Multiple Copies On One Sheet)

    3 Copy Width - X%/Length - Y% Allows you to specify the copy ratios for the width and length in the range from 100 to 400% in 1% increments. Lock X - Y% Allows you to make the same ratio adjustment for the width and length at the same time.

  • Page 115: Preset Repeat Image (Making Multiple Copies On A Single Sheet)

    Output Format Image Layout Evenly Spaced The specified number of images are evenly arranged on the paper. Side by Side The specified number of images are arranged with no space on the paper. Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies.

  • Page 116: Transparency Options (Inserting Blank Sheets Between Transparencies)

    3 Copy Transparency Options (Inserting Blank Sheets between Transparencies) This feature allows you to insert blank separators between output transparency sheets. At the same time, you can make copies for handouts. Important • Using transparency sheets for color (with white border) may cause a malfunction or paper jam.

  • Page 117: Copy Output (Specifying Finishing Options)

    Output Format Select [More] to display the [Paper Supply - Separator] screen on which you can select a tray. Note • When you use the bypass tray, select [Tray 5] on the [Separator Tray] screen. When [Tray 5] is selected, the [Tray 5] screen is displayed. For more information, refer to "[Tray 5] Screen"...
  • Page 118 3 Copy Collated The machine outputs sheets sorted into sets that are arranged in page order. Uncollated The machine outputs the specified number of copies and sorts sheets by page. Uncollated with Separators The machine outputs copies with inserting blank sheets as a separator and sorts sheets by page.

  • Page 119: Id Card Copy (Copying Both Sides Of An Id Card)

    Output Format Paper Size and Stapling Position Finisher-AB1 1 Staple 1 Staple (Left) (Right) 7.25 x 10.5", 8.5 x 10" 8.5 x 11" 8.5 x 13" 8.5 x 14" * : The staple orientation displayed on the touch screen differs from the actual staple orientation. Outputs are stapled in the orientation shown in the above table.
  • Page 120 3 Copy • When the reduced size is specified to copy an ID card, the machine may copy the ID card in a different orientation from the original orientation depending on the magnification ratio specified. For information on the copy magnification ratio for ID Card Copy, refer to "5 Tools" >...

  • Page 121: Job Assembly

    Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ....121 Sample Job (Checking the Finished Output of the Copy)............125 Combine Original Sets (Adding Originals)................
  • Page 122 3 Copy Build Job is not applied. Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.122).
  • Page 123 Job Assembly start scanning of the document. To return to the previous screen, press the < # > button. When using a stored program for Build Job While the machine makes copies using the Build Job feature, you can use a stored program.
  • Page 124 3 Copy Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Pages per Side feature, the next stack of document is copied from Side 2 of the paper. [Segment Separators] Screen This screen allows you to insert a sheet of paper as a separator in between each stack of documents.

  • Page 125: Sample Job (Checking The Finished Output Of The Copy)

    Job Assembly When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto each side of a separator. When you load two-sheet documents, both sheets are copied onto each side of a separator.

  • Page 126: Combine Original Sets (Adding Originals)

    3 Copy [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
  • Page 127 Job Assembly Select [Combine Original Sets]. Select [On]. Disables this feature. Enables this feature. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.

  • Page 128: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)

    3 Copy Last Original Select this button to end scanning documents. Next Original Select this button when you have more documents to copy. This button is always selected when the Combine Original Sets feature is used. Start After loading the next document, select this button to scan the next document. Note •...
  • Page 129 Job Assembly Both Sides Applies the settings to both sides of the document. Side 1 Only Applies the settings to Side 1 of the document. Side 2 Only Applies the settings to Side 2 of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.

  • Page 130: Stored Programming (Calling A Stored Program For Build Job)

    3 Copy Stored Programming (Calling a Stored Program for Build Job) This feature allows you to call a stored program for Build Job. This feature is the same as "8. Stored Programming" > "Calling a Stored Program" > "Calling a Stored Program for Build Job".
  • Page 131 Job Assembly...
  • Page 132 3 Copy...
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  • Page 135 Job Assembly...
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  • Page 137 Job Assembly...
  • Page 138 3 Copy...
  • Page 139 Job Assembly...

  • Page 141: Fax

    4 Fax This chapter describes the basic operations and features for the Fax services. Fax Procedure ..................142 Operations during Faxing .................149 About Internet Fax ..................152 Simple Fax....................160 Fax/Internet Fax..................164 Layout Adjustment ..................174 Fax/Internet Fax Options ................179 More Options ....................199 Broadcast....................205 Receiving Faxes ..................213 Facsimile Information Services..............216 Note...

  • Page 142: Fax Procedure

    4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .......................142 Step 2 Selecting Features ......................144 Step 3 Specifying Destinations ....................145 Step 4 Starting the Fax Job .......................146 Step 5 Confirming the Fax Job in Job Status ................147 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 143 Fax Procedure For information on how to fax mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.175). Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder.

  • Page 144: Step 2 Selecting Features

    4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.

  • Page 145: Step 3 Specifying Destinations

    Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. The following shows the reference section for each tab. "Fax/Internet Fax" (P.164) "Layout Adjustment"...

  • Page 146: Step 4 Starting The Fax Job

    4 Fax If the same recipient was specified for several pending documents, you can send the documents with a single phone call. This feature is called Batch Send. Note that you cannot use Batch Send with Broadcast Send, Relay Broadcast, Remote Folder, and Delay Start when prior to the specified time.

  • Page 147: Step 5 Confirming The Fax Job In Job Status

    Fax Procedure • If a problem occurs, an error message appears on the touch screen. Solve the problem according to the message. If you have more documents If you have more documents to fax, select [Next Original] on the touch screen while the current document is being scanned.
  • Page 148 4 Fax Press the <Job Status> button. <Job Status> button Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • From the drop-down menu, you can select [Scan, Fax, &...

  • Page 149: Operations During Faxing

    Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job ........................ 149 Changing the Scan Settings...................... 150 Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...

  • Page 150: Changing The Scan Settings

    4 Fax Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original].
  • Page 151 Operations during Faxing For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.172), "Original Size (Specifying the Scan Size for the Original)" (P.174), or "Lighten/Darken (Adjusting Fax Density)" (P.170). Select [Save]. Press the <Start> button.

  • Page 152: About Internet Fax

    4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
  • Page 153 About Internet Fax Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. Note •...

  • Page 154: Sending Internet Fax

    4 Fax Features Unavailable for Sending Internet Fax The following features are available for regular fax transmission, but are not available for Internet Fax transmission. Starting Rate Priority Send Delay Start Cover Page Recipient Print Sets F Code Remote Folder Remote Polling Manual Send Relay Broadcast...

  • Page 155: Receiving Internet Fax

    About Internet Fax Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Important • If you specify a fax number, the data will not be sent. • To specify an e-mail address for Direct Internet Fax, use the following format: •...

  • Page 156: Useful Features

    4 Fax Printing size Internet Fax documents received on the machine are printed at the same size as the original documents of the senders. Note • When [TIFF-S] is selected for the profile, the printing size will be A4. When the loaded paper is not the same size as the sent document or when the paper tray used for printing received documents is restricted, the receiving process will be the same as that for regular faxes.
  • Page 157 About Internet Fax Select [Internet Fax]. Select any option. Enter the e-mail address of the target folder in the following format: B O X 1 2 3 @ m y h o s t . e x a m p l e . c o m BOX (fixed characters to indicate @ + host name of the Domain name of the receiving...
  • Page 158 4 Fax FAX= Fax number of /T33S= (fixed @ + host name of Domain (fixed characters) the recipient characters) and F the machine that name code (if necessary) converts and sends the received e-mail as a fax. Example Fax number ..........0312345678 F code (if necessary)........
  • Page 159 About Internet Fax • [Folder Number] and [Passcode] are required by the sender. Inform the sender of the settings. • If the fax you received is a JBIG-compressed image, and if the Internet Fax profile of the forwarding destination is set to TIFF-F, the image is converted into MH format when forwarding.

  • Page 160: Simple Fax

    4 Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes. The following shows the reference section for each feature.

  • Page 161: Speed Dialing (Specifying A Destination Using An Address Number)

    Simple Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine.

  • Page 162: Resolution (Specifying The Scanning Resolution)

    4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.

  • Page 163: Sided Scanning (Transmitting 2-Sided Originals)

    Simple Fax Photo & Text Select this option when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document. Photo Select this option when transmitting a document that contains only photos.

  • Page 164: Fax/Internet Fax

    4 Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax/Fax (Selecting Internet Fax/Fax) ................164 + Add (Sending Faxes to Multiple Recipients).................165 Specifying a Destination Using the Address Book..............165...

  • Page 165: Add (Sending Faxes To Multiple Recipients)

    Fax/Internet Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. If you specify Broadcast Send, the machine prints a Broadcast/Multi-Poll Report after the Broadcast Send operation finishes.

  • Page 166: Using The Address Book

    4 Fax Select [Address Book]. Select the item you want to set for a recipient, and select [Add]. Note • To specify multiple recipients, specify the recipients one after another. • To search fax numbers by other methods, select and switch to [List all public entries], [Retrieve fax entries using index], [List all group entries], or [Search Network] from the drop-down menu on...

  • Page 167: Speed Dialing (Specifying A Destination Using An Address Number)

    Fax/Internet Fax Go to Enter the desired speed dial number with the numeric keypad. The corresponding address appears at the top of the list. ] button Select an item of which details you want to check, and select the [ ] button.

  • Page 168: Specifying A Destination Using The Keyboard Screen

    4 Fax • An address number is always displayed in four digits. If [Auto Validation of Speed Dial Entry] is set to [Validate entry after a fixed time] in the System Administration mode, and for example when you enter "**", "0" is automatically added to the beginning of the wildcards to display "00**".

  • Page 169: Entering Specific Symbols

    Fax/Internet Fax Select [Redial List]. Select items you want to specify for a recipient, and select [Close]. Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols on the touch screen. Feature Button Function Input method Enter pause...

  • Page 170: Removing/Confirming A Recipient

    4 Fax Removing/Confirming a Recipient You can remove or confirm recipients from the pop-up menu. Select the recipient to be removed or confirmed from the selected recipients. Select any option from the pop-up menu. Remove Removes the recipient. Details Displays the [Details] screen. You can confirm recipients or address numbers. Close Menu Hides the pop-up menu.

  • Page 171: Sided Scanning (Transmitting 2-Sided Originals)

    Fax/Internet Fax 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note • The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.

  • Page 172: Original Type (Selecting The Document Type)

    4 Fax Originals Select [Head to Head] when both sides of the documents are in the same orientation. Select [Head to Toe] when the front and back sides of the documents are in opposite orientations. Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents.
  • Page 173 Fax/Internet Fax Fine (200 dpi) Select this option when transmitting documents with small text or detailed images. (Approx. 200 x 200 pels/25.4 mm) Superfine (400 dpi) Select this option when transmitting documents with fine images. (400 x 400 pels/25.4 mm) Superfine (600 dpi) Select this option when transmitting documents with extremely fine images.

  • Page 174: Layout Adjustment

    4 Fax Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)..............174 Original Size (Specifying the Scan Size for the Original) ............174 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......175 Book Faxing (Scanning Facing Pages onto Separate Sheets)...........176 Reduce/Enlarge (Specifying a Scan Ratio)................177...

  • Page 175: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    Layout Adjustment Select any option. Auto Detect Detects the document size automatically. Document Feeder Document Glass B5, A5, A5 , A4, 8.5 x 11", B5, B6, B6 , A6, A5, A5 , Auto-detectable 8.5 x 14" A4, 16K Document size Note •...

  • Page 176: Book Faxing (Scanning Facing Pages Onto Separate Sheets)

    4 Fax Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save]. Select [Mixed Size Originals]. Select [On]. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document.

  • Page 177: Reduce/Enlarge (Specifying A Scan Ratio)

    Layout Adjustment Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
  • Page 178 4 Fax Select [Reduce/Enlarge.] Select a preset ratio, or specify a value. Note • If a magnification is specified in [Reduce/ Enlarge], [Rotate 90 degrees] does not function. Variable % Specify a ratio in the range from 50 to 400% in 1% increments. To specify a value, use the numeric keypad or [+] and [-].

  • Page 179: Fax/Internet Fax Options

    Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results) ..........179 Starting Rate (Selecting a Communication Mode) ..............181 Priority Send/Delay Start (Specifying Send Priority/Send Time)..........
  • Page 180 4 Fax Note • The optional component is required to use the Read Receipts and Delivery Receipts features. For information, contact our Customer Support Center. • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. •...

  • Page 181: Starting Rate (Selecting A Communication Mode)

    Fax/Internet Fax Options Disables the Delivery Receipts feature. Enables the Delivery Receipts feature. You can check whether the Internet Fax you sent was correctly delivered to the destination folder. Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T.

  • Page 182: Priority Send/Delay Start (Specifying Send Priority/Send Time)

    4 Fax fax, or even terminate the transmission. Regardless of whether transmission is successful, you are charged for the call once the line is connected. For information on line trouble and call charges, contact your telephone company. • If you select [Forced 4800 bps], the transmission time may be longer because transmission is performed at 4800 bps or less to ensure transmission is successful.
  • Page 183 Fax/Internet Fax Options Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends. • In redial mode, the fax will be resent preferentially after the specified redial interval. •...

  • Page 184: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)

    4 Fax Select [AM] or [PM]. Set [Hours] and [Minutes]. Important • If you press the <Start> button after the specified time, the stored document will be sent at the specified time on the following day. Transmission Header Text (Adding Sender Name and Phone Number to Faxes) The Transmission Header Text feature adds the start time, sender name, recipient name, G3 ID, and number of pages onto the transmitted document.

  • Page 185: Cover Page (Transmitting Documents With A Cover Page)

    Fax/Internet Fax Options Display Header Header information is attached. Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission.
  • Page 186 4 Fax [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option. Recipient's Comment Displays the registered comments in the recipient field. Select a comment to be used. Select [None] when no comment is added to this field.

  • Page 187: Internet Fax Subject (Specifying The Internet Fax Subject)

    Fax/Internet Fax Options Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 188: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)

    4 Fax Delete Text Deletes the comment displayed on the screen. Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text"...

  • Page 189: Pages Per Side (Combining Multiple Pages Into One Sheet)

    Fax/Internet Fax Options 1 Set The remote machine will output one set of the fax document. Multiple Sets Allows you to specify the number of print sets the remote machine will output, in the range from 2 to 99 in 1 set increments. Use [+] and [-] or the numeric keypad to specify the value.
  • Page 190 4 Fax Sending to Folder (Fax Signal Method) This feature allows you to send a file directly to a folder on the remote machine. The file can be printed on the remote machine. To use this feature, you need the folder number and passcode of the remote folder.
  • Page 191 Fax/Internet Fax Options Folder Passcode Select the [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad. If a passcode is not set, leave this box blank. Secure Polling (Fax Signal Method) Select [More Options] tab to display the [More Options] screen.

  • Page 192: F Code (Using F Code Transmission)

    4 Fax Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number]. Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad. Folder Passcode Select the [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad.
  • Page 193 Fax/Internet Fax Options You can set the F Code and password for each address number. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. You can use the Relay Broadcast and Remote Relay Broadcast features with F Code transmission. For information on Relay Broadcast and Remote Relay Broadcast, refer to "Relay Broadcast (Transmitting Documents Through a Relay Station)"...
  • Page 194 4 Fax Select [On]. Select the [F Code] box, and enter an F code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
  • Page 195 Fax/Internet Fax Options Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code]. Select [On]. Select the [F Code] box, and enter the F Code using the displayed keyboard or the numeric keypad.

  • Page 196: Internet Fax Profile (Specifying Internet Fax Profiles)

    4 Fax Password Select the [Password] box, and enter the password using the numeric keypad. If a password is not set, leave this box blank. Note • You can enter up to 20 digits for the password. Keyboard Enter the F code or the password using the displayed keyboard. For information on how to enter characters, refer to "Entering Text"...

  • Page 197: Encryption (Sending Internet Fax Encrypted By S/Mime)

    Fax/Internet Fax Options TIFF-S This profile is the Internet Fax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission. Encoding method : MH Stored document size : A4 Resolution : Standard (200 x 100 dpi), Fine (200 dpi) Note •...

  • Page 198: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)

    4 Fax Digital Signature (Sending Internet Fax with a Digital Signature by S/ MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender. Note •...

  • Page 199: More Options

    More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)............. 199 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..202 On-hook (Confirming Remote Machine Response Prior to Transmission)......
  • Page 200 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the...
  • Page 201 More Options Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Format for Manual Send Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information on how to enter characters, refer to "Entering Text"...

  • Page 202: Store For Polling (Storing Files On The Machine That A Remote Machine Can Retrieve)

    4 Fax Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve) Store for Polling is a feature that store a file on your machine so that a remote machine can retrieve it from your machine. The following two methods are available for Store for Polling: Store for Free Polling and Store for Secure Polling.

  • Page 203: On-Hook (Confirming Remote Machine Response Prior To Transmission)

    More Options [Public Folder] Screen This screen allows you to print and delete files stored for Free Polling. Select the file to be printed or deleted. You can select either one file or all files. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
  • Page 204 4 Fax Select any option. Manual Receive/Manual Send Use the drop-down menu to switch between [Manual Receive] and [Manual Send]. Manual Send : Allows you to check if connection is established before sending a fax. Manual Receive : Allows you to receive a fax manually, such as Facsimile Information Services.

  • Page 205: Broadcast

    Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients)............205 Relay Broadcast (Transmitting Documents Through a Relay Station)........205 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)....... 209 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
  • Page 206 4 Fax Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
  • Page 207 • When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
  • Page 208 4 Fax Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code]. Select [On]. Select the [F Code] box, and enter the F code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Relay...

  • Page 209: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)

    • Multiple Relay Broadcast can be performed from a secondary relay station. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
  • Page 210 4 Fax For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. For information on the setting items to be registered in a primary relay station and a secondary relay station, refer to the documentations provided with them.
  • Page 211 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
  • Page 212 4 Fax Printing/not printing at the primary relay station 1: Printing at the primary relay station 0: No printing at the primary relay station Primary Relay Station ID The address number for the initiating station registered at the primary relay station When the primary relay station ID is set, the initiating station is notified of the results of the Remote Relay Broadcast.

  • Page 213: Receiving Faxes

    Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.

  • Page 214: Using Auto Receive

    4 Fax Auto Receive Reception of a fax from a remote machine begins automatically. Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax: When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
  • Page 215 Receiving Faxes Password (if necessary): the passcode of the folder to store the file in • The DTMF method is available for Remote Folder. The supported signals are numerals, "∗", and "#" only. Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder.

  • Page 216: Facsimile Information Services

    4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad or address numbers to specify the call destination, but cannot use the Address Book.
  • Page 217 Facsimile Information Services Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad or address numbers to specify the call destination, but cannot use the Address Book.
  • Page 218 4 Fax...
  • Page 219 Facsimile Information Services...

  • Page 221: Scan

    5 Scan This chapter describes the basic operations and features for the Scan services. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide. Scanning Procedure .................222 Operations during Scanning ..............229 E-mail......................232 Network Scanning..................251...

  • Page 222: Scanning Procedure

    5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents .......................222 Step 2 Selecting the Features ....................223 Step 3 Starting the Scan Job......................226 Step 4 Confirming the Scan Job in Job Status ................227 Step 5 Saving the Scanned Data ....................228 Step 1 Loading Documents The following two methods are available to load documents:...

  • Page 223: Step 2 Selecting The Features

    Scanning Procedure Important • Always close the document cover after using the document glass. The document glass automatically detects standard size documents. For non-standard size documents, enter the size on the [Original Size] screen. For information on document sizes that can be detected automatically and how to enter a non-standard document size, refer to "Original Size (Specifying a Scan Size)"...
  • Page 224 5 Scan You need to create a folder in advance. For information on how to create a folder, refer to "5 Tools" > "Setup" > "Create Folder" in the Administrator Guide. Network Scanning Scans a document using a job template created on CentreWare Internet Services. When Scan to Home is enabled and the Remote Access feature is available, the scanned data can be transferred to a different destination according to an authenticated user.
  • Page 225 Scanning Procedure The following describes how to store scanned data into a folder as an example. Press the <Services Home> button. <Services Home> button Select [Store to Folder]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a folder to save the data in.

  • Page 226: Step 3 Starting The Scan Job

    5 Scan The following shows the reference section for each service. "E-mail" (P.232) "Scan to PC" (P.253) "Store to USB" (P.261) "Store & Send Link" (P.265) "Network Scanning" (P.251) Step 3 Starting the Scan Job The following describes how to start a scan job. Press the <Start>...

  • Page 227: Step 4 Confirming The Scan Job In Job Status

    Scanning Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. <Start> button When all documents have been scanned, select [Last Original]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job.

  • Page 228: Step 5 Saving The Scanned Data

    Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.356). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.358). Import using CentreWare Internet Services Use CentreWare Internet Services.

  • Page 229: Operations During Scanning

    Operations during Scanning Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job ......................229 Previewing the Scanned Images during a Scan Job ..............230 Changing Scan Settings......................231 Stopping the Scan Job To cancel scanning a document, use the following procedure.

  • Page 230: Previewing The Scanned Images During A Scan Job

    5 Scan Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Select [Next Original].

  • Page 231: Changing Scan Settings

    Operations during Scanning After the confirmation, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Select [Next Original]. Select [Change Settings]. Set [Color Scanning], [Original Type], [Resolution], [Lighten/Darken], [Original Orientation], [2 Sided Scanning], and [Original size]. The following shows the reference section for each feature.

  • Page 232: E-Mail

    5 Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book (Specifying an E-mail Address) ................232 New Recipient (Entering an Address) ..................235 Add Me (Adding the Sender’s Address)...................236...
  • Page 233 E-mail To verify the validity of a certificate, prior settings are required. For information on the settings, refer to "5 Tools" > "Connectivity & Network Setup" > "Security Settings" > "Certificate Revocation Retrieval Settings" in the Administrator Guide. Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc].
  • Page 234 5 Scan Enter an address number using the numeric keypad to display the e-mail address at the top of the list. ] button Displays detailed information on the selected recipient. Show E-mail Address Select this check box to display only e-mail addresses in the list. When [List all public entries] is Selected Select a recipient from a list under [Name/E- mail Address].

  • Page 235: New Recipient (Entering An Address)

    E-mail [Telephone Number] is set by default. When selected, a telephone number is used for the keyword search. Custom Item 2 (Office) [Office] is set by default. When selected, an office name is used for the keyword search. Custom Item 3 (Department) [Department] is set by default.

  • Page 236: Add Me (Adding The Sender's Address)

    5 Scan Backspace Moves the cursor back to delete one character. Shift Used for entering uppercase characters. More Characters Displays symbols. Use this button to enter symbols for the e-mail address. Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc]. Select [Add Me].
  • Page 237 E-mail Remove Removes the selected recipient. Edit Displays the [Edit Recipient] screen on which you can confirm or edit the recipient. Refer to "[Edit Recipient] Screen" (P.237). Close Menu Hides the pop-up menu. [Edit Recipient] Screen This screen allows you to confirm and change the settings of the recipient. Select the item to be changed.

  • Page 238: From (Setting The Sender's Address)

    5 Scan From (Setting the Sender’s Address) Specify a sender's e-mail address. You can specify only one address as a sender's address. Note • When the Authentication feature is enabled, the e-mail address registered in user information is automatically set as a sender's address. For more information on user information, refer to "5 Tools"...

  • Page 239: Message (Entering The E-Mail Body)

    E-mail Enter a subject with up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.58). Message (Entering the E-mail Body) You can enter the e-mail body using the following procedure. Select [Message].

  • Page 240: Sided Scanning (Scanning Both Sides Of A Document)

    5 Scan Black & White Scans a document in monochrome two tones. You can select the document type in [Original Type]. Grayscale Scans a document in grayscale. Adds shades to monochrome, creating intermediate tones that change gradually. Suited to documents containing gradations that cannot be reproduced with monochrome (2-color tone).

  • Page 241: Original Type (Selecting The Document Type)

    E-mail 2 Sided Select this option to scan both sides of the document. Originals This option is displayed when [2 Sided] is selected. Head to Head Select this option when both sides of the 2-sided document are in the same orientation.

  • Page 242: File Format (Selecting A File Format For Output Data)

    5 Scan Photo Select this option when scanning photos. Note • [Photo] is not selectable when [Searchable Text] is set to [Searchable] on the [File Format] screen. File Format (Selecting a File Format for Output Data) You can select a file format for scanned data. From the menu displayed by selecting [File Format], select any option.

  • Page 243: Compression Method

    E-mail Select any option. TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages. TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning].
  • Page 244 5 Scan When [Searchable Text] is set to [Searchable], the following settings are available. When [MRC High When [MRC High Setting Item Compression] is Set Compression] is Set to [No] to [On] E-mail/ Store to Color Scanning Black & White Auto Detect, Color, Folder/ Network Auto Detect, Color,...
  • Page 245 E-mail Select the position where the signature is displayed when you select [On] in [PDF Signature]. When you select [Invisible Signature], an invisible signature is added using the certificate of the machine. Note • The certificate of the machine is used for PDF digital signature. A user certificate cannot be used for the digital signature.
  • Page 246 5 Scan Select any option. Language of the Original Allows you to select a language to identify the text on the original document. Text Compression Allows you to select whether to compress the text areas of the document when using the Searchable Text feature.
  • Page 247 E-mail 128-bit AES Encrypts the file by the 128-bit AES method. Files encrypted by this method can be ® ® opened with Adobe Acrobat 7.0 or later. Supported Version ® ® Displays the supported versions of Adobe Acrobat for encryption. File Open Password Displays the [PDF Security - File Open Password] screen.
  • Page 248 5 Scan Changes Allowed Displays the [Permissions - Changes Allowed] screen. Specify whether to allow changing the file contents, such as inserting pages or adding notes. Allow Contents Copying and Extraction Displays the [Allow Contents Copying and Extraction] screen. Specify whether to allow copying the file contents, such as text and images. Text Editing by Screen Reader Displays the [Text Editing by Screen Reader] screen.
  • Page 249 E-mail • The certificate data was obtained from an LDAP server, and the same certificate was selected redundantly. Encryption Algorithm Displays the encryption methods. Restricted Operations Select file operations to assign access privileges. When assigning access privileges, set [Full Access Password]. Open Password Displays the [DocuWorks Security - Open Password] screen.
  • Page 250 5 Scan Select this button to add the certificate as one of the certificates of persons who are allowed to open the file. Grant full access to this file Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).

  • Page 251: Network Scanning

    Network Scanning Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.

  • Page 252: Preview (Previewing The Scanned Images During A Scan Job)

    5 Scan Note • The job template "@S2HOME" is displayed only when the remote authentication is enabled, and also [Enabled] is selected in [Status] under [Properties] > [Services] > [Scan to Home] on CentreWare Internet Services. • The job template name "@S2HOME" can be changed by the system administrator from CentreWare Internet Services.

  • Page 253: Scan To Pc

    Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.

  • Page 254: Address Book (Specifying A Destination Pc Using The Address Book)

    5 Scan Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: ost name\shared name\directory name Address Book (Specifying a Destination PC Using the Address Book) You can specify the server name, the name of the user who can decrypt an encrypted file, and other information from the Address Book.

  • Page 255: Browse (Specifying A Destination Pc By Browsing Your Network)

    Scan to PC Adds a selected recipient to the [Save in] box. Save in Displays a selected recipient. Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list. ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed.

  • Page 256: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)

    5 Scan [Add to Address Book] Screen This screen allows you to register the save destination specified in [Browse], in the Address Book. Select [Add to Address Book]. Select [Save]. Address To change the address number, select [Edit] and then the desired number. Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name].
  • Page 257 Scan to PC The following are examples: For [FTP]: Server name: myhost.example.com (myhost: host name, example.com: domain name) IP address: 192.168.1.100 For [SMB]: Server name: myhost IP address: 192.168.1.100 Shared Name This option is displayed when you select [SMB] in [Transfer Protocol]. Enter a shared name.

  • Page 258: Preview (Previewing The Scanned Images During A Scan Job)

    5 Scan For workgroups: Local user (up to 32 characters) Example: Fuji-Taro Password Enter the password for the user name. Up to 32 characters are allowed. Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)"...

  • Page 259: Store To Folder

    Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...

  • Page 260: Sided Scanning (Scanning Both Sides Of A Document)

    5 Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.240). Original Type (Selecting the Document Type) You can select the type of the document.

  • Page 261: Store To Usb

    Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab.

  • Page 262: Save In (Specifying A Storage Location In The Usb Memory Device)

    5 Scan Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use. • When ejecting the medium or switching the power off/on by methods other than described in this guide.
  • Page 263 Store to USB Select [Save]. Previous Allows you to move to the upper directory. Note • This button is grayed out if there is no upper directory. Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen.

  • Page 264: Preview (Previewing The Scanned Images During A Scan Job)

    5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.239). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.

  • Page 265: Store & Send Link

    Store & Send Link Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user’s e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.

  • Page 266: Scan To (Displaying The E-Mail Address Of The Authenticated User)

    5 Scan Scan To (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure.

  • Page 267: Preview (Previewing The Scanned Images During A Scan Job)

    Store & Send Link Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.239). File Format (Selecting a File Format for Output Data) You can select a file format for output data.

  • Page 268: Advanced Settings

    5 Scan Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Photographs (Scanning a Color Photograph)................268 Image Options (Adjusting Scan Density and Image Sharpness) ..........269 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ..270...

  • Page 269: Image Options (Adjusting Scan Density And Image Sharpness)

    Advanced Settings Select [Photographs]. Select [Enhance Photographs]. Image Options (Adjusting Scan Density and Image Sharpness) This feature allows you to adjust the scan density and image sharpness. Select [Image Options]. Select any option. Lighten/Darken You can select a scan density level from seven levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the scan density lighter, and selecting a lower cell makes darker.

  • Page 270: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)

    5 Scan Image Enhancement (Erasing the Background Color of Documents/ Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper. In addition, when [Color Scanning] is set to [Color] or [Grayscale], you can adjust the contrast.

  • Page 271: Color Space (Specifying The Color Space)

    Advanced Settings Select [Shadow Suppression]. Select [Auto Suppression]. Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
  • Page 272 5 Scan • When [Device Color Space] is selected, the following image quality features are changed to their defaults: Lighten/Darken, Sharpness, Shadow Suppression, Contrast, Background Suppression • When [Color Scanning] is set to [Auto Detect], [sRGB] is applied to color pages of the documents.

  • Page 273: Layout Adjustment

    Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution)...............

  • Page 274: Sided Scanning (Scanning Both Sides Of A Document)

    5 Scan Select [Resolution]. Select any option. Important • Select either [200 dpi] or [300 dpi] when [Searchable Text] is set to [Searchable] for PDF or DocuWorks files on the [File Format] screen. 2 Sided Scanning (Scanning Both Sides of a Document) This feature is the same as [2 Sided Scanning] on the [E-mail] screen.

  • Page 275: Original Size (Specifying A Scan Size)

    Layout Adjustment Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages. Both Pages Scans both pages in page order.

  • Page 276: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    5 Scan Select any option. When you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, A5, A5 , A4, 8.5 x 11", B6, B6 , B5, A6, A5, A5 , A4,...

  • Page 277: Edge Erase (Erasing Edges And Margin Shadows In The Document)

    Layout Adjustment the specified size while keeping its orientation. For example, when an A4 landscape original is loaded and the output size is set to A5 portrait, the scanned image is reduced to A6 landscape and printed on A5 portrait paper. •...
  • Page 278 5 Scan Select [Edge Erase]. Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. Parallel Edges Allows you to adjust the edge erase amounts.

  • Page 279: Reduce/Enlarge (Specifying A Scanning Ratio)

    Layout Adjustment Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned. Note •...
  • Page 280 5 Scan When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen. Note •...

  • Page 281: E-Mail Options/Filing Options

    E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Quality/File Size (Specifying an Image Compression Ratio When Scanning)......

  • Page 282: Read Receipts (Specifying Read Receipts)

    5 Scan Select [Quality/File Size]. Select any button. Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases. High Quality The image is saved with low compression. Image quality improves, but the file size increases.

  • Page 283: Split Send (Sending In Sections)

    E-mail Options/Filing Options Select this option when you do not request read receipts. Select this option when you request read receipts. Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data.

  • Page 284: Reply To (Specifying A Reply Address)

    5 Scan When [PDF] is selected in [File Format]: pdf When [XPS] is selected in [File Format]: xps When [DocuWorks] is selected in [File Format]: xdw To set the file name Select [File Name]. Enter a file name using the displayed keyboard. For information on how to enter characters, refer to "Entering Text"...

  • Page 285: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)

    E-mail Options/Filing Options Address Book Allows you to select a reply address from the Address Book. For more information, refer to "Address Book (Specifying an E-mail Address)" (P.232). File Name Conflict (Setting the Action to be Taken for File Name Conflict) When using the Scan to PC service, you can set the action to be taken when the file name conflicts with another file stored in the destination.

  • Page 286: Encryption (Sending E-Mail Encrypted By S/Mime)

    5 Scan Encryption (Sending E-mail Encrypted by S/MIME) When using the E-mail service, you can send e-mail encrypted by S/MIME. When sending encrypted e-mail, select an e-mail address associated with a certificate that can be encrypted, from the Address Book. Note •...

  • Page 287: Meta Data

    E-mail Options/Filing Options For information on how to enter characters, refer to "Entering Text" (P.58). Meta Data You can change the values of the Document Management Field (DMF) if they are specified for a selected job template. Note • This feature is displayed only when [Network Scanning] is selected on the [Services Home] screen.

  • Page 289: Send From Folder

    6 Send from Folder This chapter describes the basic operations and features to use folders. Folder Operating Procedure ..............290 Selecting a Folder..................292 Checking/Operating Files in a Folder ............293 Checking File Details ................295 Printing Files in a Folder ................296 Configuring/Starting Job Flow..............299...

  • Page 290: Folder Operating Procedure

    6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.

  • Page 291: Step 2 Selecting A Folder

    Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "13 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide.

  • Page 292: Selecting A Folder

    6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "13 Authentication and Accounting Features"...

  • Page 293: Checking/Operating Files In A Folder

    Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected. Select a folder on the [Send from Folder] screen.

  • Page 294: Batch Print

    6 Send from Folder Important • If the power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view.

  • Page 295: Checking File Details

    Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. Select a file on the [Folder - File List] screen. Click [File Details]. Select any option.

  • Page 296: Printing Files In A Folder

    6 Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.

  • Page 297: Print Quantity

    Printing Files in a Folder For information on how to preview a file, refer to "Checking File Details" (P.295). Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file.
  • Page 298 6 Send from Folder For print files in a folder stored by specifying [Store in Remote Folder] on a print driver Original Report Stapling Report Position For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen.

  • Page 299: Configuring/Starting Job Flow

    Configuring/Starting Job Flow Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks.You can register a maximum of 200 job flows. Job flow sheets targets files stored in folders.A job flow operates files stored in a folder in either of the following ways: 1) Automatically start a job flow when a file is stored in a folder...
  • Page 300 6 Send from Folder Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option. Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.

  • Page 301: [Link Job Flow Sheet To Folder] Screen

    Configuring/Starting Job Flow [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and its job flow sheet. Note • Linking, delinking, and auto start settings can be also performed when you create a folder. Select a job flow sheet to link to.
  • Page 302 6 Send from Folder Edit/Delete Displays the [Details] screen. For more information, refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" > "Edit/Delete" in the Administrator Guide. Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation.
  • Page 303 Configuring/Starting Job Flow [Select Job Flow Sheet] Screen This screen allows you to select and execute a job flow for the selected files. Select a job flow, and select [Start]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

  • Page 304: Job Flow Restrictions

    6 Send from Folder Job Flow Restrictions A job flow sheet can be used by only one user, can be shared by multiple users, or can be used for only certain folders. Job flow restrictions may vary depending on the Authentication feature. For more information, refer to "13 Authentication and Accounting Features"...

  • Page 305: Stored Programming

    7 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. Stored Programming Overview..............306 Registering/Deleting/Renaming Stored Programs........307 Calling a Stored Program .................313...

  • Page 306: Stored Programming Overview

    7 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.

  • Page 307: Registering/Deleting/Renaming Stored Programs

    Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.308). Store Build Job Register a stored program for Build Job.

  • Page 308: Registering Stored Programs

    7 Stored Programming Refer to "Entering/Changing a Stored Program Name" (P.311). Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.311). Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.

  • Page 309: Registering Stored Programs For Build Job

    Registering/Deleting/Renaming Stored Programs - Removing or inserting a paper tray - Loading or reloading paper in the bypass tray If any of the following operations is performed after a stored program is registered, the registered stored program may not be called properly. - If the stored program has the Watermark feature and the default values of that feature are changed.

  • Page 310: Deleting Stored Programs

    7 Stored Programming Select [Store Build Job]. Note • Once a job is stored to a button, it cannot be overwritten. • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select a number to register a stored program.

  • Page 311: Entering/Changing A Stored Program Name

    Registering/Deleting/Renaming Stored Programs Note • Deleted stored programs cannot be restored. Cancel Cancels deleting the stored program. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 18 characters are allowed for a stored program's name. For information on how to enter characters, refer to "Entering Text"...
  • Page 312 7 Stored Programming Select an icon, and select [Save]. No Icon No icon is assigned to a registered stored program. Icon Select an icon according to the content of the registered stored program.

  • Page 313: Calling A Stored Program

    Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...

  • Page 314: Calling A Stored Program For Build Job

    7 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.

  • Page 315: Media Print (Text And Photos)

    8 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when a USB memory device is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 316: Overview Of Media Print

    8 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed.You can also print scanned data stored with the Store to USB service.

  • Page 317: Notes And Restrictions On Media Print

    • Use USB 2.0 compliant memory devices with the size up to 128GB only. (USB 1.1 compliant memory devices are not supported.) • The use of media recommended by Fuji Xerox is suggested. For information on recommended media, contact our Customer Support Center.
  • Page 318 8 Media Print (Text and Photos) Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter. Always back up data in a medium before use. Printing data may take from a few minutes to several tens of minutes, depending on the size and number of files in the medium.

  • Page 319: Media Print - Text

    Media Print - Text Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...

  • Page 320: [Select From List] Screen

    8 Media Print (Text and Photos) Note • Depending on the type of files stored in the medium or the directory configuration, some files may not be printed. Select From List Displays the [Select From List] screen. Refer to "[Select From List] Screen" (P.320). Select Range Use [+] and [-] to specify the range of files to be printed in [First File] and [Last File] under [Media Print - Text].

  • Page 321: Media Print - Photos

    Media Print - Photos Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Press the <Services Home>...

  • Page 322: [Select From List] Screen

    8 Media Print (Text and Photos) Selects all image data to be printed. Note • Depending on the type of files stored in the medium or the directory configuration, some files may not be printed. Select From List Displays the [Select From List] screen. Refer to "[Select From List] Screen"...

  • Page 323: Selecting The Printing Options

    Selecting the Printing Options Selecting the Printing Options You can set the printing options on the [Media Print - Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.

  • Page 324: Media Print - Text

    8 Media Print (Text and Photos) Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad. Media Print Text Output Color Color, Black & White Paper Supply Trays 1 - 5 Note •...
  • Page 325 Selecting the Printing Options Media Print - Text or Media Print - Photos before selecting the [Index Print] check box will be effective. To change these settings, deselect the [Index Print] check box, change the print settings, and then perform Index Print. The setting values return to the defaults if the machine is rebooted.

  • Page 327: Job Status

    9 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview.................328 Checking Current/Pending Jobs ...............329 Checking Completed Jobs................331 Printing and Deleting Stored Jobs ............332 Printing Pending Jobs................345 Handling Error Terminations..............346...

  • Page 328: Job Status Overview

    9 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status> button You can operate the following on the [Job Status] screen.

  • Page 329: Checking Current/Pending Jobs

    Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
  • Page 330 9 Job Status Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before. Enter a new quantity using the numeric keypad.

  • Page 331: Checking Completed Jobs

    Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.

  • Page 332: Printing And Deleting Stored Jobs

    9 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs & More] screen allows you to print or delete stored jobs. The following shows the reference section for each feature.
  • Page 333 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...

  • Page 334: Sample Set

    9 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after printing. Note •...
  • Page 335 Printing and Deleting Stored Jobs Select the user you want to check, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...

  • Page 336: Delayed Print

    9 Job Status When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.

  • Page 337: Charge Print

    Printing and Deleting Stored Jobs Refer to "When [Delete] is Selected" (P.337). Print Prints the Delayed Print job. After printing, the job is deleted. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected" (P.337). When [Delete] is Selected Select [Delete].
  • Page 338 9 Job Status For more information on how to register user IDs on the machine, refer to "5 Tools" > "Accounting" > "Create/View User Accounts" in the Administrator Guide. Note • Unlike the Private Charge Print feature, the Charge Print feature can store jobs without a user ID, such as e-mail printing and print jobs sent from ContentsBridge or CentreWare Internet Services, and can print the jobs after authenticating users.
  • Page 339 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Select any option. When printing, specify the number of print sets using the numeric keypad. Delete Deletes the Charge Print job. Refer to "When [Delete] is Selected" (P.339). Print Quantity Specify the number of print sets using the numeric keypad.

  • Page 340: Private Charge Print

    9 Job Status Print and Delete Starts printing the job. After printing, the job is deleted. Print and Save Starts printing the job. After printing, the job remains undeleted. Cancel Cancels printing the job. Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data.
  • Page 341 Printing and Deleting Stored Jobs Note • If you are authenticated as a system administrator, selecting [Private Charge Print] will display a list of authentication user IDs. Select a user ID from the list, and then select [Job List] to display a list of jobs stored for the selected user. Select the job to be printed or deleted.

  • Page 342: Public Folder

    9 Job Status When [Print] is Selected Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.

  • Page 343: Undelivered Faxes

    Printing and Deleting Stored Jobs Refer to "When [Delete] is Selected" (P.343). Print Prints the selected job stored in the public folder. Refer to "When [Print] is Selected" (P.343). When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job.
  • Page 344 9 Job Status Select any option. To re-send to the previously specified fax number, press the <Start> button. Delete This Fax Deletes the undelivered fax job. Refer to "When [Delete This Fax] is Selected" (P.344). Change Recipients Allows you to change the fax recipient and re-send the undelivered fax job. Refer to "When [Change Recipients] is Selected"...

  • Page 345: Printing Pending Jobs

    Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.

  • Page 346: Handling Error Terminations

    9 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.

  • Page 347: 10 Computer Operations

    10 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required. For more information, contact our Customer Support Center.

  • Page 348: Features Overview

    10 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.349). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.

  • Page 349: Print

    Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help.

  • Page 350: Direct Printing

    10 Computer Operations Delayed Print Temporarily stores the print data on the machine to print it at specified time. For information on how to print a Delayed Print job, refer to "Delayed Print" (P.336). Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine.

  • Page 351: Setup

    Print For information on how to set Private Charge Print, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/Private Print Settings" in the Administrator Guide. For information on how to print a Private Charge Print job, refer to "Private Charge Print" (P.340). Setup To print from your computer, your computer must have a print driver installed.

  • Page 352: E-Mail Printing

    10 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
  • Page 353 E-mail Printing • TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Language Emulations] of CentreWare Internet Services • PDF formatted attached file: Settings of PDF Direct Print when [Print Processing Mode] is set to [PDF Bridge] in PDF Direct Print.

  • Page 354: Sending Fax

    10 Computer Operations Sending Fax This section describes how to send a fax using the Direct Fax feature. The following procedure uses Windows XP WordPad as an example. The Direct Fax procedure depends on the application you use. For more information, refer to the documentation provided with the application.
  • Page 355 Sending Fax Note • Using CentreWare Internet Services, you can import a CSV format file which is created by other than the machine to the Address Book of the machine. For more information, refer to the help of CentreWare Internet Services. This feature is not available depending on the version of the CSV format file or the model of the machine.

  • Page 356: Importing Scanned Data

    10 Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. The following shows the reference section for each procedure. Importing to a TWAIN Compatible Application..............356 Importing Using Stored File Manager 3 ...................358 Importing Using CentreWare Internet Services................360 Importing Using EasyOperator ....................362...
  • Page 357 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].

  • Page 358: Importing Using Stored File Manager 3

    For information on how to install Stored File Manager 3, refer to the manual included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note...
  • Page 359 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].

  • Page 360: Importing Using Centreware Internet Services

    10 Computer Operations Changing Stored File Manager 3 Settings To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Changing the display of scanner names You can change the display of scanner names listed.
  • Page 361 Importing Scanned Data For information on an overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.364). For more information on this operation, click [Help] in the top frame to view the help. Start up the computer, and a web browser. Enter the machine's IP address or Internet address in the browser address field, and press the <Enter>...

  • Page 362: Importing Using Easyoperator

    Click [Save]. Importing Using EasyOperator When you use Fuji Xerox applications such as EasyOperator, you can import files stored in a machine’s folder to your computer without using Network Scanner Driver. The files in a folder can also be listed or displayed in thumbnail view.
  • Page 363 Importing Scanned Data Click [+] to the left of [Folder] to display the added folder. When you select the added folder, the file will be displayed in the right frame. Select [Show Thumbnail] in the [View] menu to display the file in thumbnail view. Check the thumbnails of the file to be retrieved, and select the file.

  • Page 364: Centreware Internet Services

    Selecting a feature displays its available features and information in these frames. Lower Left Frame Displays the machine information and status, and the [Refresh] button. Clicking [Refresh] updates the information. Lower Right Frame Clicking the logo opens the Fuji Xerox home page.
  • Page 365 CentreWare Internet Services Main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displaying the status of the paper trays, output trays, and consumables such as toner cartridges. Usage Counters Displays the total number of pages used for each feature and cumulative numbers.
  • Page 366 10 Computer Operations Microsoft Internet Explorer 6.0 Service Pack 2 For Windows 2000 Microsoft Internet Explorer 6.0 Service Pack 2 For Mac OS X 10.6 Safari 4 Mozilla Firefox 3.0 For Mac OS X 10.5 Mozilla Firefox 3.0 For Mac OS X 10.4 Mozilla Firefox 3.0 Safari 1.3 For Mac OS X 10.3.9...

  • Page 367: Starting Centreware Internet Services

    CentreWare Internet Services You can check the port number in a Configuration Report. For information on the Configuration Report, refer to "4 Machine Status" > "Machine Information" > "Print Reports" in the Administrator Guide. Note • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...

  • Page 369: 11 Appendix

    11 Appendix This chapter contains a glossary of terms used in this guide. Glossary....................370...

  • Page 370: Glossary

    11 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location.
  • Page 371 Glossary Term Description CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database programs. Cut Paper Standard paper sizes, such as A4 and B5. Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All>...
  • Page 372 11 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30∗ sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
  • Page 373 Glossary Term Description NV Memory A non-volatile memory, which stores the settings information of the printer even when the power is switched off. Off-hook Dialing Dialing with the receiver off the hook. On-hook Dialing Dialing with the receiver on the cradle. Optional component This refers to a product that is sold separately.
  • Page 374 11 Appendix Term Description Resolution Represents a fineness of detail that can be distinguished on an image. It is usually described in terms of the number of dots per square inch (dpi), and a higher value indicates a higher resolution (finely represented). An abbreviation of Read Only Memory.
  • Page 375 Glossary Term Description An abbreviation of Universal Naming Convention. UNC is a way to specify a path describing the location of a network resource, such as shared folders, or shared printers, on a network, Microsoft Network (SMB). The UNC syntax uses "\\" before the hostname, hostname and resource name are delimited by "\".

  • Page 377: Index

    Index Index Symbols Book Faxing ............176 Book Scanning ..........274 (Not In Use) buttons ..........51 Booklet ............... 108 + Add ..............165 Booklet Creation ........108, 349 Broadcast ............205 Numerics Broadcast Send ......... 153, 165, 209 Browse ............... 255 2 Pages Up (Simple Copy) .........
  • Page 378 control board cover ..........42 editing the Internet Fax mail contents ....187 Copies ..............94 E-mail ..............232 Copy buttons ............51 E-mail Printing ........... 350, 352 Copy Output ............117 Encryption ............286 copying both sides of an ID card .......119 <Energy Saver> button ........50 copying facing pages onto separate sheets ..95 Energy Saver mode ..........
  • Page 379 Index Lighten/Darken ........85, 88, 170 Lighten/Darken (Simple Copy) ......72 HDD extension kit ..........43 loading documents ..........222 Lock Out Printer ........... 56 <Log In/Out> button ..........50 login information field ........... 54 ID Card Copy ............ 119 Login Name ............
  • Page 380 Priority Send ............182 Private Charge Print ........340, 350 one tray module ...........40 processing documents scanned with different On-hook .............203 settings as one job ..........121 Optimize For Quick Web View ......245 Promote Job ............329 Original Orientation Proportional % ..........75, 279 ......72, 94, 99, 101, 102, 105, 112, 279 Public Folder .............
  • Page 381 Index Scan to PC ............253 Source Color ............83 scanning a color photograph ......268 specifying a destination PC by browsing your scanning both sides of a document ....240 network .............. 255 scanning different size documents specifying a destination PC using simultaneously ........
  • Page 382 Starting Rate ............181 using remote folder ..........189 <Stop> button ............50 stopping a copy job ..........66 stopping a fax job ..........149 Variable Size ............. 276 stopping a scan job ..........229 Store & Send Link ..........265 Store for Polling ..........202 Store in Remote Folder ........350 waste toner bottle ..........
  • Page 383 DocuPrint CM505 da User Guide ME5079E2-1 (Edition 1) December 2010 Fuji Xerox Co., Ltd. Copyright © 2010 by Fuji Xerox Co., Ltd.

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