Fuji Xerox DocuCentre-IV C2260 User Manual
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Fuji Xerox DocuCentre-IV C2260 User Manual

Fuji Xerox DocuCentre-IV C2260 User Manual

Docucentre-iv c2260
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Table of Contents

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Summary of Contents for Fuji Xerox DocuCentre-IV C2260

  • Page 1 DocuCentre-IV C2260 User Guide...
  • Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

  • Page 3: Table Of Contents

    Table of Contents Table of Contents Table of Contents ......................1 Before Using the Machine ..................11 Preface ........................12 Types of Manuals ...................... 13 Using This Guide ....................... 14 Organization of This Guide ................... 14 Conventions ......................15 Safety Notes ......................17 Electrical Safety ....................
  • Page 4 Energy Saver Mode....................52 Entering the Energy Saver Mode................52 Exiting the Energy Saver Mode ................53 Control Panel......................54 Screens and Buttons Displayed................57 About the [Services Home] Screen ................58 Entering Text ......................62 Installing the Tray Attachment on the Finisher-B1 .............63 Copy ..........................65 Copying Procedure.....................66 Step 1 Loading Documents ...................66 Step 2 Selecting Features ..................68 Step 3 Entering a Quantity..................69...
  • Page 5 Table of Contents Layout Adjustment....................100 2 Sided Copying (Making 2 Sided Copies) ............100 Book Copying (Copying Facing Pages onto Separate Sheets) ......102 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..... 103 Original Size (Specifying the Scan Size for the Document)........ 105 Mixed Sized Originals (Scanning Different Size Documents Simultaneously)..
  • Page 6 Receiving Internet Fax..................163 Useful Features ....................164 About Server Fax .....................167 Sending Server Fax .....................167 Simple Fax .......................169 Specifying a Destination Using the Numeric Keypad ..........169 Speed Dialing (Specifying a Destination Using an Address Number) ....170 Specifying a Destination Using a One Touch Button...........171 Resolution (Specifying the Scanning Resolution)..........171 Original Type (Selecting the Document Type).............172 2 Sided Scanning (Transmitting 2-sided Originals) ..........173...
  • Page 7 Table of Contents F Code (Using F Code Transmission) ..............205 Internet Fax Profile (Specifying Internet Fax Profiles) ........208 Encryption (Sending Internet Fax Encrypted by S/MIME) ........210 Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) ..210 More Options ......................
  • Page 8 File Format (Selecting a File Format for Output Data).........252 Network Scanning ....................260 Preview (Previewing the Scanned Images during a Scan Job) ......261 Color Scanning (Selecting an Output Color)............261 2 Sided Scanning (Scanning Both Sides of a Document) ........261 Original Type (Selecting the Document Type).............261 File Format (Selecting a File Format for Output Data).........261 Scan to PC .......................262 Transfer Protocol (Selecting a Transfer Protocol) ..........262...
  • Page 9 Table of Contents Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ......................278 Shadow Suppression (Suppressing the Document Background) ....... 279 Color Space (Specifying the Color Space) ............280 Layout Adjustment....................281 Resolution (Specifying a Scanning Resolution) ..........281 2 Sided Scanning (Scanning Both Sides of a Document)........
  • Page 10 Step 3 Confirming/Changing the Job Flow Sheet..........313 Step 4 Starting the Job Flow Sheet ..............313 Selecting/Changing a Job Flow Sheet ..............314 Stored Programming....................317 Stored Programming Overview ................318 Registering/Deleting/Renaming Stored Programs ...........319 Registering Stored Programs ................320 Notes and Restrictions on Registering Stored Programs ........321 Registering Stored Programs for Build Job ............322 Deleting Stored Programs ...................323 Entering/Changing a Stored Program Name ............323...
  • Page 11 Table of Contents Private Charge Print.................... 353 Public Folder ....................... 356 Undelivered Faxes ....................357 Printing Pending Jobs....................359 Handling Error Terminations..................360 11 Computer Operations.................... 361 Features Overview ....................362 Print ......................... 363 Print Features ..................... 363 Setup........................364 Printing........................

  • Page 13: Before Using The Machine

    1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface .......................12 Types of Manuals ..................13 Using This Guide ..................14 Safety Notes ....................17 Regulation....................28 Environment....................

  • Page 14: Preface

    1 Before Using the Machine Preface Thank you for selecting the DocuCentre-IV C2260 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

  • Page 15: Types Of Manuals

    Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax. Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.

  • Page 16: Using This Guide

    1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.

  • Page 17: Conventions

    Using This Guide Conventions The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration. The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.
  • Page 18 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF): Loading documents or paper in portrait orientation when you view the machine from the front. ,Short Edge Feed (SEF): Loading documents or paper in landscape orientation when you view the machine from the front.

  • Page 19: Safety Notes

    Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.

  • Page 20: Electrical Safety

    If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

  • Page 21: Machine Installation

    Once you notice any unusual condition, switch off the power and then the main power inside the body front cover, and unplug the power cord. Contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
  • Page 22 1 Before Using the Machine With the document cover 1548 (Unit: mm) 1089 With the duplex automatic document feeder 1548 (Unit: mm) 1089 With Finisher-A1 (optional) 1548 1039 (Unit: mm) 1159...
  • Page 23 Safety Notes With Finisher-B1 (optional) 1548 (Unit: mm) 1696 With Booklet Maker Unit for Finisher-B1 (optional) 1548 (Unit: mm) 1696 Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries. Right Right Front Back...

  • Page 24: Operational Safety

    To avoid the risk of electric shock and a fire accident, switch off the power and then the main power inside the body front cover. Unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
  • Page 25 Never use aerosol cleaners, or it may catch fire and cause explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
  • Page 26 This is the end of the check procedure. 7) Press the <RESET> button back to the depressed position. If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller.

  • Page 27: Consumable

    Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
  • Page 28 1 Before Using the Machine If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

  • Page 29: Location Of Warning And Caution Labels

    Safety Notes Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

  • Page 30: Regulation

    1 Before Using the Machine Regulation Radio Frequency Emissions (Class B) This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand.

  • Page 31: Environment

    Environment Environment For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer needed.

  • Page 32: About License

    1 Before Using the Machine About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).

  • Page 33: Freebsd

    About License Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.

  • Page 34: Openldap

    1 Before Using the Machine OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License. A copy of this license is available in the file LICENSE in the top-level directory of the distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
  • Page 35 About License Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.

  • Page 36: Des

    The Japanese-English dictionaries are provided to customers on an as-is basis, and Fuji Xerox and the original supplier make no representations of warranties of any kind. Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/ edrdg/licence.html)

  • Page 37: Cyrus Sasl

    About License Monash University License Information http://www.csse.monash.edu.au/~jwb/edrdg/licence.html Information Regarding EDICT and COMPDIC http://www.csse.monash.edu.au/~jwb/edict.html http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.

  • Page 38: Legal Notice

    1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...

  • Page 39: Product Overview

    2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components.................38 Power Source .....................46 Ground Fault Interrupter ................50 Energy Saver Mode ..................

  • Page 40: Machine Components

    2 Product Overview Machine Components The following describes machine components and their functions. 4 Tray Model Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and the touch screen. Refer to "Control Panel"...
  • Page 41 Machine Components Component Function Locking casters Used for locking the wheels of the machine. Lock these casters after moving the machine to its installation site. Tray 5 Used for loading non-standard paper, such as postcards, that cannot be loaded in Trays 1 to 4. Stylus pen holder Stores the stylus pen.
  • Page 42 Connects the USB cable of a device used to read out data, such as the connector Memory Card Reader. Important • This connector can be used only for optional components or associated products provided by Fuji Xerox. 10BASE-T/100BASE-TX Connects a network cable. connector Note •...
  • Page 43 Machine Components Component Function Drum cartridges Contains photoconductors and development units. (R1 (Black), R2 (Cyan), R3 Drum cartridges are arranged in order R1 (Black), R2 (Cyan), R3 (Magenta), R4 (Yellow)) (Magenta), R4 (Yellow) from the left as you face the machine. Important •...
  • Page 44 2 Product Overview Note • In this guide, the duplex automatic document feeder (optional) is referred to as the “document feeder” or “DADF”. Telephone line connectors LINE3 LINE2 LINE1 Name marked on Name displayed on the cover of the Function the touch screen machine Enables you to connect the machine to a telephone...
  • Page 45 Machine Components Finisher-A1 (optional) Component Function Center tray Copies or prints are delivered here. Finisher-A1 (optional) Staples copies or prints. Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams. Front cover Open this cover when replacing staples or clearing staple jams. Top cover Open this cover to clear paper jams.
  • Page 46 2 Product Overview Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.63). Booklet unit (optional) Staples creased outputs.
  • Page 47 Machine Components Component Function US 2/3 Hole Punch Kit (US Hole-punches outputs. standard) (optional) Note • The distance between the two holes made with the US 2/3 Hole 2/4 Hole Punch Kit Punch Kit (US standard) is 70 mm, which is different from the 80 (optional) mm distance made with the 2/4 Hole Punch Kit.

  • Page 48: Power Source

    2 Product Overview Power Source The machine is provided with the power switch and the main power switch. Power switch To use the machine, press the power switch Power switch to the [ | ] position to switch its power on. You can start operations after the machine warms Main power switch Main power switch...

  • Page 49: Switching The Power Off

    Power Source Switch the power off at the end of the day or when not using the machine for an extended period of time. Use also the Energy Saver feature to save power consumption while the machine is not in use. For information on the Energy Saver feature, refer to "Energy Saver Mode"...

  • Page 50: Switching The Main Power Off

    2 Product Overview Press the power switch to the [ ] position. When the Finisher-B1 (optional) is installed Important • Power off processing is performed internally on the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off.
  • Page 51 Power Source Press the main power switch to the [ position to switch the main power off. The <Main Power> indicator goes out on the control panel. Close the front cover.

  • Page 52: Ground Fault Interrupter

    2 Product Overview Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage or fire from occurring. Check that the ground fault interrupter works properly at least once a month.
  • Page 53 Ground Fault Interrupter Press the <TEST> button lightly with a sharp edge such as a pen tip. The depressed <TEST> button <RESET> button will stick out again. This is the end of the check procedure. Press the <RESET> button back to the depressed position.

  • Page 54: Energy Saver Mode

    2 Product Overview Energy Saver Mode The machine is equipped with the Energy Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time. The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.

  • Page 55: Exiting The Energy Saver Mode

    Energy Saver Mode Exiting the Energy Saver Mode The following describes how to exit the Energy Saver mode. The Energy Saver mode is exited in the following instances: Pressing the <Energy Saver> button Receiving a job Selecting [Apply] in CentreWare Internet Services When the following device is connected to the machine and a user performs the following operation, the Energy Saver mode can be deactivated without pressing the <Energy Saver>...

  • Page 56: Control Panel

    2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function <Services Home> button Press this button to display the [Services Home] screen. You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine"...
  • Page 57 Control Panel Component Function <Stop> button Press this button to stop the current copy job or communications. <Start> button Press this button to start scanning a document. <Main Power> indicator Lights up when the main power is switched on. Note •...
  • Page 58 2 Product Overview Component Function USB memory slot Insert a USB 2.0 memory device here. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center. One touch panels Contains the one touch buttons.

  • Page 59: Screens And Buttons Displayed

    Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes being made.

  • Page 60: About The [Services Home] Screen

    2 Product Overview About the [Services Home] Screen This section describes the fields and buttons on the [Services Home] screen which is displayed by pressing the <Services Home> button. Login information field Message field Additional feature buttons Service buttons Next page Message Field Displays a message.
  • Page 61 About the [Services Home] Screen E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.242). Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to easily specify the basic copy features on a single screen.
  • Page 62 2 Product Overview Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center. Media Print - Text You can print document files (PDF, TIFF, and XML Paper Specification (XPS)) after retrieving the files from a CompactFlash card or a USB memory device.

  • Page 63: Activity Report

    About the [Services Home] Screen Note • You can assign this button when [Printer Lockout] is set to [On] under [Tools] > [Common Service Settings] > [Machine Clock/Timers] and the [Allow User to Lock Out] check box is selected. For information on how to assign the feature to the button, refer to "5 Tools" > "Common Service Settings"...

  • Page 64: Entering Text

    2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.

  • Page 65: Installing The Tray Attachment On The Finisher-B1

    Installing the Tray Attachment on the Finisher-B1 Installing the Tray Attachment on the Finisher-B1 When delivering A4 or B5 paper to the finisher tray without stapling, you can stack the outputs more neatly by installing the tray attachment supplied with the finisher tray. Remove the tray attachment from the rear of the finisher tray.

  • Page 67: Copy

    3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure ..................66 Operations during Copying ................. 72 Simple Copy ....................75 Copy ......................80 Image Quality....................93 Layout Adjustment ..................100 Output Format...................114 Job Assembly ...................138...

  • Page 68: Copying Procedure

    3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................66 Step 2 Selecting Features ......................68 Step 3 Entering a Quantity ......................69 Step 4 Starting the Copy Job.......................70 Step 5 Confirming the Copy Job in Job Status ................71 Step 1 Loading Documents The following two methods are available to load documents:...

  • Page 69: Document Glass

    Copying Procedure Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again.

  • Page 70: Step 2 Selecting Features

    3 Copy Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is loaded on the document glass, the size of the document is displayed in the message field.

  • Page 71: Step 3 Entering A Quantity

    Copying Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.80) "Image Quality" (P.93) "Layout Adjustment" (P.100) "Output Format"...

  • Page 72: Step 4 Starting The Copy Job

    3 Copy Step 4 Starting the Copy Job The following describes how to start a copy job. Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Note •...

  • Page 73: Step 5 Confirming The Copy Job In Job Status

    Copying Procedure Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. Press the <Job Status> button. <Job Status>...

  • Page 74: Operations During Copying

    3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job ........................72 Changing the Number of Copies....................73 Interrupting the Copy Job ......................74 Stopping the Copy Job To cancel a copy job in progress, use the following procedure.

  • Page 75: Changing The Number Of Copies

    Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure.

  • Page 76: Interrupting The Copy Job

    3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed.

  • Page 77: Simple Copy

    Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.

  • Page 78: Reduce/Enlarge (Making Enlarged/Reduced Copies)

    3 Copy Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge]. Trays 1 to 4 Allows you to directly select the desired tray.

  • Page 79: Sided Copying (Making 2 Sided Copies)

    Simple Copy Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Tray], and copies the document to fit into the paper. Note •...

  • Page 80: Lighten/Darken (Adjusting The Copy Density)

    3 Copy Black & White Copies in black and white regardless of the colors in the original document. Color Copies in full color. Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "5 Tools"...

  • Page 81: Staple

    Simple Copy 1 Staple This feature allows you to select whether to staple copied outputs at the top left corner. The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). Available paper types are: Plain paper, Recycled paper, Reload paper, Bond paper, Heavyweight paper (106 - 169 gsm), Heavyweight Reload paper, Extra Heavyweight paper (170 - 216 gsm), Extra Heavyweight Reload paper, Extra Heavyweight Plus paper (217 - 220 gsm), Extra Heavyweight Plus Reload paper, Gloss paper (106 - 169...

  • Page 82: Copy

    3 Copy Copy This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies) ..............80 Paper Supply (Selecting the Paper for Copying) ................84 Output Color (Selecting the Color for Copying) ................87 2 Sided Copying (Making 2 Sided Copies) ................91 Copy Output (Specifying Finishing Options) ................91 Pages per Side (Copying Multiple Pages onto One Sheet)............91...
  • Page 83 Copy Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button" in the Administrator Guide.
  • Page 84 3 Copy 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
  • Page 85 Copy Width: XX% Length: XX% Allows you to specify the preset reduction/enlargement ratios. When [Calculator %] is Selected You can specify values for the length and width individually. If you specify both the original document size and the desired copy size, the copy ratios for the length and width are calculated automatically in the range from 25 to 400% according to the values that you entered.

  • Page 86: Paper Supply (Selecting The Paper For Copying)

    3 Copy Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.
  • Page 87 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray. Tray Allows you to select a paper tray. When [Tray 5] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.
  • Page 88 3 Copy Select a paper size and a paper type. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • [Auto Detect] is available only when standard sized paper is loaded. Paper Size Select from [Auto Detect], [Standard Size], and [Custom Size].

  • Page 89: Output Color (Selecting The Color For Copying)

    Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Account Limit"...
  • Page 90 3 Copy [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. Select [More]. Select the desired output color mode. Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and-white.
  • Page 91 Copy [Source Color] Screen This screen allows you to select one or more colors from your document to define them as source colors. Select [Dual Color]. Select [Source Color]. Select [Other than Black] or [Color]. Other than Black The colors other than black will be the source colors. Color Allows you to select one or more source colors from six preset options.
  • Page 92 3 Copy Select [Target Area Color]. Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options.

  • Page 93: Sided Copying (Making 2 Sided Copies)

    Copy Select [Single Color]. Select [Color]. Select any color. 2 Sided Copying (Making 2 Sided Copies) This feature is the same as [2 Sided Copying] on the [Image Quality] screen. For more information, refer to "2 Sided Copying (Making 2 Sided Copies)" (P.100). Copy Output (Specifying Finishing Options) This feature is the same as [Copy Output] on the [Output Format] screen.
  • Page 94 3 Copy Use [ ] and [ ] to select from seven density levels.

  • Page 95: Image Quality

    Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type) ................93 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)......94 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)..

  • Page 96: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)

    3 Copy Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.

  • Page 97: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)

    Image Quality Select [Image Options]. Adjust any option. Lighten/Darken Allows you to select from seven copy density levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the copy density lighter, and selecting a lower cell makes darker. Sharpness Allows you to select from five sharpness levels between [Soften] and [Sharpen].

  • Page 98: Color Effects (Selecting An Image Quality)

    3 Copy Set [Suppress Background] and [Contrast]. Suppress Background Scans document backgrounds with no filtering. Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the background of a document printed on white-color paper will be suppressed.

  • Page 99: Color Balance (Adjusting Color Balance)

    Image Quality Select any option. Copies with the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings at their defaults. Lively Reproduces fresher, livelier images with increased color saturation. Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters.
  • Page 100 3 Copy Select any option. Normal Always copies a document with the density balance set to "0" for four toner colors: magenta, cyan, black, and yellow. Basic Color Allows you to adjust the density level for each toner color: magenta, cyan, black, yellow. Advanced Color Allows you to adjust the density level for each toner color (magenta, cyan, black, yellow)

  • Page 101: Color Shift (Adjusting The Color Tone)

    Image Quality Color Shift (Adjusting the Color Tone) This feature allows you to adjust the tone of the colors to be reproduced in copies, by a maximum of two levels in two directions. On the screen, the [Original Color] slider represents the color tone of the original document, and the [Copy Color] slider represents the color tone of output copies.

  • Page 102: Layout Adjustment

    3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ................100 Book Copying (Copying Facing Pages onto Separate Sheets) ..........102 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..........103 Original Size (Specifying the Scan Size for the Document).............105 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......106...
  • Page 103 Layout Adjustment Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 2 Sided Makes a copy of a 2-sided document on both sides of paper.

  • Page 104: Book Copying (Copying Facing Pages Onto Separate Sheets)

    3 Copy Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Always select [Sideways Images] when the top of the document is placed facing the left side (horizontal text). Book Copying (Copying Facing Pages onto Separate Sheets) This feature allows you to copy facing pages of a document on separate sheets of paper in page order.

  • Page 105: Sided Book Copying (Making 2 Sided Copies Of Facing

    Layout Adjustment Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
  • Page 106 3 Copy Select any option. Disables this feature. Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies. Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies.

  • Page 107: Original Size (Specifying The Scan Size For The Document)

    Layout Adjustment Original Size (Specifying the Scan Size for the Document) This feature allows you to specify the scan size for a document. Use this feature when a document is a non-standard size, or when you want to copy a document at a size different from the original size.

  • Page 108: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)

    3 Copy Mixed Sized Originals (Scanning Different Size Documents Simultaneously) You can scan documents of various sizes simultaneously and make copies on each size or a single size of paper. To use this feature, load the documents in the document feeder.

  • Page 109: Edge Erase (Erasing Edges And Margin Shadows Of The Document)

    Layout Adjustment Edge Erase (Erasing Edges and Margin Shadows of the Document) When you copy a document with the document cover open or when you copy a book, the edges and center margin of the document may be printed as black shadows. The Edge Erase feature allows you to erase such shadows.

  • Page 110: Image Shift (Adjusting The Image Position)

    3 Copy Top & Bottom (Top/Bottom) Erases the shadows of top and bottom edges of the document according to the orientation of the loaded document. You can specify the edge width you want to erase in the range from 0 to 50 mm in 1 mm increments. Left &...
  • Page 111 Layout Adjustment Select [Image Shift]. Select any option. Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
  • Page 112 3 Copy [Image Shift - Side 1] Screen This screen allows you to set the image shift for Side 1. Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.

  • Page 113: Invert Image (Making Reversed Copies Of Images)

    Layout Adjustment Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Invert Image (Making Reversed Copies of Images) This feature allows you to reverse the left and right sides of the document image or to create a negative image of the document when making copies.

  • Page 114: Image Rotation (Changing The Orientation Of Images)

    3 Copy Select [Upright Images] or [Sideways Images] according to the orientation of the document loaded. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
  • Page 115 Layout Adjustment Rotation Direction Displays the [Image Rotation - Rotation Direction] screen. Refer to "[Image Rotation - Rotation Direction] Screen" (P.113). [Image Rotation - Rotation Direction] Screen This screen allows you to set the reference position for rotation. Select any option. Staple Position This option is displayed when the finisher is installed.

  • Page 116: Output Format

    3 Copy Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ................114 Booklet Creation (Creating a Booklet) ..................115 Covers (Attaching Covers to Copies) ..................118 Pages per Side (Copying Multiple Pages onto One Sheet)............119 Poster (Making Enlarged Copies Spread over Multiple Sheets)..........120...

  • Page 117: Booklet Creation (Creating A Booklet)

    Output Format Booklet Creation (Creating a Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the Booklet Maker Unit for Finisher-B1 (optional) is installed, you can also fold the output sheets in half, or staple the folded output sheets.
  • Page 118 3 Copy Copy Booklet You can output the copies of scanned documents as they are by specifying [Fold & Staple]. Select this option when you do not need a document to be copied in booklet page order. Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
  • Page 119 Output Format [Booklet Creation - Binding Shift] Screen This screen allows you to specify the binding shift value in the range from 0 to 50 mm in 1 mm increments. Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet.

  • Page 120: Covers (Attaching Covers To Copies)

    3 Copy Fold & Staple This option is displayed when the Booklet Maker Unit for Finisher-B1 (optional) is installed. The copies are creased in half and stapled at the center. The number of copies that can be creased and stapled is 2 to 15. Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies.

  • Page 121: Pages Per Side (Copying Multiple Pages Onto One Sheet)

    Output Format No back cover is attached. Blank Cover Blank sheets of paper are attached as back covers. Print on Side 1 The first page of the document is copied on the front side of the back cover. Print on Side 2 The first page of the document is copied on the back side of the back cover.

  • Page 122: Poster (Making Enlarged Copies Spread Over Multiple Sheets)

    3 Copy • Select a tray other than [Auto Select] in [Paper Supply] on the [Copy] screen. If [Auto Select] is selected in [Paper Supply], a tray specified in [Auto Paper Off] is automatically selected. Change the setting as necessary. For information on [Auto Paper Off], refer to "5 Tools" > "Copy Service Settings"...
  • Page 123 Output Format This feature allows you to create a large poster by pasting together the copies spread over multiple sheets. Copied sheets are provided with a paste margin so that they can be pasted together. The paste margin is fixed to 10 mm. Important •...

  • Page 124: Repeat Image (Making Multiple Copies On One Sheet)

    3 Copy Lock X - Y% Allows you to make the same ratio adjustment for the width and length at the same time. Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times.

  • Page 125: Annotations (Adding A Comment/A Date/Page Numbers To Copies)

    Output Format Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies. You can select a comment, date, and page numbers, and their print positions from preset formats. Important •...
  • Page 126 3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
  • Page 127 Output Format Note • When both [Date Stamp] and [Page Numbers] are set, or when [Force Annotation] is set, [Font Color] is set to [Black]. [Date] Screen This screen allows you to add a date onto copies. The date shows when you started copying the document.
  • Page 128 3 Copy Style 1, 2, 3 Adds page numbers only. -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-) Page 1, Page 2, Page 3 Adds page numbers, and the text "Page" before each page number. (Example: Page1, Page2) 1/N, 2/N, 3/N Adds page numbers, and the total number of pages to the right of each page number.
  • Page 129 Output Format [Apply Page Numbers To] Screen This screen allows you to specify a page range to add page numbers. Select any option. All Pages Adds page numbers to all copy pages. Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 999. Note •...
  • Page 130 3 Copy Prefix Allows you to enter prefix text with up to 16 characters, using the displayed keyboard. Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign]. When you select [Manual Assign], you can specify the number of digits to be used for page numbers in the range from 1 to 9 in 1 digit increments.

  • Page 131: Watermark (Printing Control Numbers On The Background Of Copies)

    Output Format Include Covers/Separators This option is available when you select [All Pages]. Select this check box to include covers and separators. Starting Number You can specify a starting page number in the range from 1 to 999999999 when you do not set [Number of Digits], or can specify a starting page number of up to the allowable number of digits specified in [Number of Digits].
  • Page 132 3 Copy A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 999, using [+] and [-] or the numeric keypad. Stored Watermarks Displays the [Stored Watermarks] screen. Refer to "[Stored Watermarks] Screen"...
  • Page 133 Output Format [Stored Watermarks] Screen This screen allows you to select text to print on copies. Select [On]. Select any text. No text is printed. Text is printed. Select the text to be used for watermark. You can specify text from three preset options, or text registered in the System Administration mode.

  • Page 134: Folding (Outputting Bi-Folded)

    3 Copy Folding (Outputting Bi-Folded) This feature allows you to fold copies in half, or crease in half. Important • When the Finisher-B1 is installed, do not remove output copies from the finisher tray until all the output copies have been delivered. Note •...

  • Page 135: Copy Output (Specifying Finishing Options)

    Output Format Select any option. Disables this feature. 2 Times Makes two copies of the document image on a single sheet of paper. 4 Times Makes four copies of the document image on a single sheet of paper. 8 Times Makes eight copies of the document image on a single sheet of paper.
  • Page 136 3 Copy Uncollated with Separators The machine outputs copies with inserting blank sheets as a separator and sorts sheets by page. When [Tray 5] is selected, the [Tray 5] is displayed. For more information, refer to "[Tray 5] Screen" (P.85). Separator Tray When you select [Uncollated with Separators], select the paper tray to be used for the separators.
  • Page 137 Output Format Offset Stacking This option is displayed when you select [Center Tray - Lower] for the output destination. When an optional finisher is installed, this option is displayed when you select [Right Middle Tray]. The offset is a function for slightly offsetting and outputting each paper stack to allow you to distinguish the separations.

  • Page 138: Id Card Copy (Copying Both Sides Of An Id Card)

    3 Copy Paper Size and Punching Position (Finisher-B1) 2 holes* 2 Holes 2 Holes 2 Holes (Left) (Top) (Right) A4 , B5 , 7.25 x 10.5" , 8 x 10" , 8.5 x 11" , 16K A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 15", 11 x 17", 8K *1 : For the Finisher-B1, the distance between the two holes is 70 mm with the US 2/3 Hole Punch Kit, and is 80 mm with the 2/4 Hole Punch Kit, which is normally used.
  • Page 139 Output Format Copied output Original document Original orientation Front side Front side Back side Back side Specify the orientation of the document in [Original Orientation] on the [Layout Adjustment] screen. Place the document slightly away from the top left corner of the document glass, and close the document glass.

  • Page 140: Job Assembly

    3 Copy Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ....138 Sample Job (Checking the Finished Output of the Copy) ............142 Combine Original Sets (Adding Originals) ................143 Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area).....145 Stored Programming (Calling a Stored Program for Build Job)..........147...

  • Page 141: Booklet Creation

    Job Assembly Build Job is not applied. Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.139).
  • Page 142 3 Copy Change Quantity Displays the [Build Job - Change Quantity] screen on which you can change the number of copy sets using the numeric keypad. Change Settings Displays the [Copy] screen on which you can change the settings for the next document.
  • Page 143 Job Assembly [Build Job - Chapter Start] Screen This screen allows you to set the chapter start. Select any option. The next stack of documents is copied after the previous stack. The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Multiple-Up feature, the next stack of document...

  • Page 144: Sample Job (Checking The Finished Output Of The Copy)

    3 Copy 1 Sided Side 2 Only A first page of the loaded documents is copied on the back side of a separator, and the rest of pages are copied on the paper other than a separator. When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto the back side of a separator.

  • Page 145: Combine Original Sets (Adding Originals)

    Job Assembly Select [On]. No sample set is made. A sample set is made. [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
  • Page 146 3 Copy Note • After the first original set is copied, the screen will automatically return to the previous display if the machine is left unused for the period specified in [Auto Clear]. For more information on [Auto Clear], refer to "5 Tools" > "Common Service Settings" > "Machine Clock/Timers"...

  • Page 147: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)

    Job Assembly Note • You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation. Last Original Select this button to end scanning documents. Next Original Select this button when you have more documents to copy. This button is always selected when the Combine Original Sets feature is used.
  • Page 148 3 Copy Both Sides Applies the settings to both sides of the document. Side 1 Only Applies the settings to Side 1 of the document. Side 2 Only Applies the settings to Side 2 of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.

  • Page 149: Stored Programming (Calling A Stored Program For Build Job)

    Job Assembly Stored Programming (Calling a Stored Program for Build Job) This feature allows you to call a stored program for Build Job. This feature is the same as "8 Stored Programming" > "Calling a Stored Program" > "Calling a Stored Program for Build Job".

  • Page 151: Fax

    4 Fax This chapter describes the basic operations and features for the Fax services. Fax Procedure ..................150 Operations during Faxing .................157 About Internet Fax ..................160 About Server Fax..................167 Simple Fax....................169 Fax/Internet Fax..................174 Layout Adjustment ..................186 Fax/Internet Fax Options ................192 More Options ....................211 Broadcast....................217 Receiving Faxes ..................225 Facsimile Information Services..............228...

  • Page 152: Fax Procedure

    4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .......................150 Step 2 Selecting Features ......................152 Step 3 Specifying Destinations ....................153 Step 4 Starting the Fax Job .......................155 Step 5 Confirming the Fax Job in Job Status ................156 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 153 Fax Procedure Important • To avoid paper jams, use the document glass for folded or wrinkled documents, cut-and-pasted documents, curled paper, or back carbon paper. • 2-sided scanning of lightweight paper (38 - 49 gsm) is not supported. For information on how to fax mixed sized documents, refer to "Mixed Sized Originals (Scanning Different Size Documents Simultaneously)"...

  • Page 154: Step 2 Selecting Features

    4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.

  • Page 155: Step 3 Specifying Destinations

    Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. When you press the <Energy Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
  • Page 156 4 Fax Available Not available There are two ways in which address numbers and stored programs are assigned to the one touch buttons. Select either of the following: [Type 1] The buttons 1 to 52 are used for address numbers and they correspond to the registered address numbers 0001 to 0052, while the buttons 53 and 54 are used for stored programs and they correspond to the registered stored programs 1 and 2.

  • Page 157: Step 4 Starting The Fax Job

    Fax Procedure Step 4 Starting the Fax Job The following describes how to start a fax job. Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Note •...

  • Page 158: Step 5 Confirming The Fax Job In Job Status

    4 Fax Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status> button. <Job Status> button Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

  • Page 159: Operations During Faxing

    Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job ........................ 157 Changing the Scan Settings...................... 158 Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...

  • Page 160: Changing The Scan Settings

    4 Fax Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original].
  • Page 161 Operations during Faxing Select [Save]. Press the <Start> button.

  • Page 162: About Internet Fax

    4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
  • Page 163 About Internet Fax Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. Note •...

  • Page 164: Sending Internet Fax

    4 Fax Features Unavailable for Sending Internet Fax The following features are available for regular fax transmission, but are not available for Internet Fax transmission. Starting Rate Priority Send Delay Start Cover Page Recipient Print Sets F Code Remote Folder Remote Polling Manual Send Relay Broadcast...

  • Page 165: Receiving Internet Fax

    About Internet Fax Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Important • If you specify a fax number, the data will not be sent. • To specify an e-mail address for Direct Internet Fax, use the following format: •...

  • Page 166: Useful Features

    4 Fax Note • When [TIFF-S] is selected for the profile, the printing size will be A4. When the loaded paper is not the same size as the sent document or when the paper tray used for printing received documents is restricted, the receiving process will be the same as that for regular faxes.
  • Page 167 About Internet Fax Enter the e-mail address of the target folder in the following format: B O X 1 2 3 @ m y h o s t . e x a m p l e . c o m BOX (fixed characters to indicate @ + host name of the Domain name of the receiving...
  • Page 168 4 Fax Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is canceled and the document data is deleted. Note • If the hard disk of the machine becomes full during scanning of a document, a screen appears to prompt you to select whether to send the job up to the stored pages or to cancel the job.

  • Page 169: About Server Fax

    About Server Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
  • Page 170 4 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution* Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling On-hook...

  • Page 171: Simple Fax

    Simple Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes. The following shows the reference section for each feature.

  • Page 172: Speed Dialing (Specifying A Destination Using An Address Number)

    4 Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine.

  • Page 173: Specifying A Destination Using A One Touch Button

    Simple Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0052, or 0001 to 0045. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.

  • Page 174: Original Type (Selecting The Document Type)

    4 Fax Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality. •...

  • Page 175: Sided Scanning (Transmitting 2-Sided Originals)

    Simple Fax Photo Select this option when transmitting a document that contains only photos. Note • If reduced in size, the scan documents may have stripes in their photo areas. 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission.

  • Page 176: Fax/Internet Fax

    4 Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax/Fax (Selecting Internet Fax/Fax) ................174 + Add (Sending Faxes to Multiple Recipients).................175 Specifying a Destination Using the Address Book..............176...

  • Page 177: Add (Sending Faxes To Multiple Recipients)

    Fax/Internet Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. When the Additional G3 Port Kit 2 (optional) is installed, you can use the extra lines to make multiple transmissions simultaneously with Broadcast Send.

  • Page 178: Specifying A Destination Using The Address Book

    4 Fax Specifying a Destination Using the Address Book The following describes how to use the Address Book to specify recipients. The Address Book shows the fax numbers registered in the address numbers. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry"...

  • Page 179: Speed Dialing (Specifying A Destination Using An Address Number)

    Fax/Internet Fax List all group entries Allows you to search for the pre-registered group dial numbers. Select [ ] to return to the previous screen or [ ] to move to the next screen. Select items that you want to specify for a recipient, and select [Add]. For more information on how to register groups dial numbers, refer to "5 Tools"...

  • Page 180: Specifying A Destination Using A One Touch Button

    4 Fax Target Address The Number of Target How to Enter Wildcard Numbers Addresses 01** 0100 - 0199 10** 1000 - 1099 When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry"...

  • Page 181: Specifying A Destination Using The Keyboard Screen

    Fax/Internet Fax Press a one touch button. Confirm that the recipient (fax number) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 One touch button - 18, 19 - 36, or 37 - 54) is currently opened.

  • Page 182: Specifying A Destination Using The Redial Feature

    4 Fax Specifying a Destination Using the Redial Feature You can specify recipients using the Redial feature. Important • When transmission to a certain recipient is prohibited in the System Administration mode, the [Redial list] button cannot be used. Select [Redial List]. Select items you want to specify for a recipient, and select [Close].

  • Page 183: Entering Specific Symbols

    Fax/Internet Fax Select [Shift], and enter in the following format: "<", "port number", ">", "recipient’s telephone number" The following shows the corresponding lines to each port: <1>: Line 1 <2>: Line 2 <3>: Line 3 Example when using Line 1: <1>XXXXXXXXXX Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific...

  • Page 184: Removing/Confirming A Recipient

    4 Fax Removing/Confirming a Recipient You can remove or confirm recipients from the pop-up menu. Select the recipient to be removed or confirmed from the selected recipients. Select any option from the pop-up menu. Remove Removes the recipient. Details Displays the [Details] screen. You can confirm recipients or address numbers. Close Menu Hides the pop-up menu.

  • Page 185: Sided Scanning (Transmitting 2-Sided Originals)

    Fax/Internet Fax 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note • The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.

  • Page 186: Original Type (Selecting The Document Type)

    4 Fax Note • When [2 Sided (Skip Blank Pages)] is selected, the settings change as follows: [Original Type]: [Text] [Lighten / Darken]: [Normal] [Reduce/Enlarge]: [100%] • You can switch whether to enable [2 Sided (Skip Blank Pages)] by pressing the <Energy Saver>...
  • Page 187 Fax/Internet Fax Select the resolution. Standard (200 x 100dpi) Select this option when transmitting standard documents. (Approx. 200 x 100 pels/25.4 mm) Fine (200 dpi) Select this option when transmitting documents with small text or detailed images. (Approx. 200 x 200 pels/25.4 mm) Superfine (400 dpi) Select this option when transmitting documents with fine images.

  • Page 188: Layout Adjustment

    4 Fax Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)..............186 Original Size (Specifying the Scan Size for the Original) ............186 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......187 Book Faxing (Scanning Facing Pages onto Separate Sheets)...........188 Reduce/Enlarge (Specifying a Scan Ratio)................189...

  • Page 189: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)

    Layout Adjustment Select any option. Auto Detect Detects the document size automatically. Document Feeder Document Glass B5, B5 , B4, A5, A5 , A4, B6, B5, B5 , B4, A6, A5, Auto-detectable A4 , A3, 8.5 x 11", A5 , A4, A4 , A3 Document size 8.5 x 11"...

  • Page 190: Book Faxing (Scanning Facing Pages Onto Separate Sheets)

    4 Fax Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save]. Select [Mixed Sized Originals]. Select [On]. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document.

  • Page 191: Reduce/Enlarge (Specifying A Scan Ratio)

    Layout Adjustment Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.

  • Page 192: Stamp (Adding A Stamp When Scanning A Document)

    4 Fax Variable % Specify a ratio in the range from 50 to 400% in 1% increments. To specify a value, use the numeric keypad or [+] and [-]. Preset % 100% Scans at the same size as the original. Auto % If the scan width of the document exceeds the maximum image size, the scanned image is rotated or reduced to fit the maximum size.
  • Page 193 Layout Adjustment Select [On]. No stamp is affixed. A stamp is affixed.

  • Page 194: Fax/Internet Fax Options

    4 Fax Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results)..........192 Starting Rate (Selecting a Communication Mode) ..............194 Priority Send/Delay Start (Specifying Send Priority/Send Time) ..........195 Transmission Header Text (Adding Sender Name and Phone Number to Faxes)....197 Cover Page (Transmitting Documents With a Cover Page) .............198...
  • Page 195 Fax/Internet Fax Options • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. • You can select either [Read Receipts] or [Delivery Receipts] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Internet Fax Control"...

  • Page 196: Starting Rate (Selecting A Communication Mode)

    4 Fax Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. When you use speed dialing, one touch buttons, group dial number or address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed.

  • Page 197: Priority Send/Delay Start (Specifying Send Priority/Send Time)

    Fax/Internet Fax Options Select [Starting Rate]. Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Important • In some areas, you may need to enter a pause after the telephone company ID number. Note •...
  • Page 198 4 Fax Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends. • In redial mode, the fax will be resent preferentially after the specified redial interval. •...

  • Page 199: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)

    Fax/Internet Fax Options Set [Hours] and [Minutes]. Important • If you press the <Start> button after the specified time, the stored document will be sent at the specified time on the following day. Transmission Header Text (Adding Sender Name and Phone Number to Faxes) The Transmission Header Text feature adds the start time, sender name, recipient name, G3 ID, and number of pages onto the transmitted document.

  • Page 200: Cover Page (Transmitting Documents With A Cover Page)

    4 Fax Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission. You can specify whether to attach a cover page for each address number.

  • Page 201: Internet Fax Subject (Specifying The Internet Fax Subject)

    Fax/Internet Fax Options Recipient's Comment Displays the registered comments in the recipient field. Select a comment to be used. Select [None] when no comment is added to this field. Sender's Comment Displays the registered comments in the sender field. Select a comment to be used. Select [None] when no comment is added to this field.

  • Page 202: Internet Fax Message (Editing The Internet Fax Mail Contents)

    4 Fax Select [Internet Fax Subject]. Select [Keyboard]. Enter a subject with up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.62). Note • If no subject is entered, the following will be automatically entered as a subject: [InternetFAX;<From>...

  • Page 203: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)

    Fax/Internet Fax Options For information on how to enter characters, refer to "Entering Text" (P.62). Add Comment Allows you to insert a registered comment. Select this button to display the [Add Comment] screen. Refer to "[Add Comment] Screen" (P.201). [Add Comment] Screen This screen allows you to select a comment to be added.

  • Page 204: Pages Per Side (Combining Multiple Pages Into One Sheet)

    4 Fax Pages per Side (Combining Multiple Pages into One Sheet) This feature allows you to send a fax by combining multiple pages of a document into one side of a single sheet of paper. For example, if you have a document of 12 pages, and you select [3 Pages], the machine combines the scan data into 4 pages.
  • Page 205 Fax/Internet Fax Options The retrieved file is stored in a folder on the machine. When a file is received in a folder, the <Data> indicator lights up and a Folder Report is printed. The Folder Report lists the folder number and name. Important •...
  • Page 206 4 Fax Secure Polling (Fax Signal Method) Select [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page.

  • Page 207: F Code (Using F Code Transmission)

    Fax/Internet Fax Options Format for Auto Send (DTMF Method) Select [New Recipients] on the [Fax/Internet] screen to display the keyboard on the touch screen, and enter the destination and passcode in the following format. Format for Manual Send (DTMF Method) Select [On-hook (Manual Send/Receive)] on the [More Options] screen to display the keyboard on the touch screen, and enter the destination and passcode in the following format.
  • Page 208 4 Fax Sending to Folder (F Code Method) When a folder is set on a remote machine, you can send a document directly to the folder by specifying the F code (sub-address) and password (if set up) of the folder. Obtain the F code (sub-address) and password of the remote folder in advance.
  • Page 209 Fax/Internet Fax Options Note • You can enter up to 20 digits for the password. The F code transmission is not used. The F code transmission is used. Enter the F Code. F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad.

  • Page 210: Internet Fax Profile (Specifying Internet Fax Profiles)

    4 Fax Select [F Code]. Select [On]. Select the [F Code] box, and enter the F Code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
  • Page 211 Fax/Internet Fax Options Note • The profiles that can be processed differ depending on the Internet Fax-compatible machine of the recipient. Before specifying a profile, confirm the profiles the Internet Fax-compatible machine of the recipient can process. • If inconsistency occurs between a profile, and stored document size and resolution, priority is given to the settings specified in the profile.

  • Page 212: Encryption (Sending Internet Fax Encrypted By S/Mime)

    4 Fax Stored document size : A4, B4, A3 Resolution : Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine (600 dpi) Note • When a fax is sent to a machine that does not support TIFF-J, the recipient’s machine will not be able to display or print the images.

  • Page 213: More Options

    More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)............. 211 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..213 On-hook (Confirming Remote Machine Response Prior to Transmission)......
  • Page 214 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the...

  • Page 215: Store For Polling (Storing Files On The Machine That A Remote Machine Can Retrieve)

    More Options Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Format for Manual Send Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information on how to enter characters, refer to "Entering Text"...
  • Page 216 4 Fax Select [Store for Polling]. Select any option. Disables the Store for Polling feature. Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine. Store for Secure Polling Stores a file in a private folder on the machine.

  • Page 217: On-Hook (Confirming Remote Machine Response Prior To Transmission)

    More Options Refresh Refreshes the information about files stored in the public folder. Select All Selects all files stored in the public folder. Delete Deletes the selected file. Selecting this button displays a confirmation screen. Select [Delete] on the screen to delete the file. Print Prints the selected file.
  • Page 218 4 Fax • When the line type is set to a tone line, [:] (Tone) is not displayed on the screen. If you want to send tones (or to use the touch-tone services) while using a pulse line, select [:] (Tone). More Characters Select this button to display a symbol screen, allowing you to use symbols to specify a destination.

  • Page 219: Broadcast

    Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients)............217 Relay Broadcast (Transmitting Documents Through a Relay Station)........217 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)....... 221 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.

  • Page 220: Fax Signal Method

    This is called Multiple Relay Broadcast. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
  • Page 221 Broadcast Password A pre-registered 2-digit number Note • By default, no password is set. For setting a password, contact our Customer Support Center. If a password is not set, you do not need to enter one. Relay station ID The last two digits of the initiating station address number registered at the relay station Address number An address number for the relay recipients registered at the relay station...

  • Page 222: F Code Method

    • When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.

  • Page 223: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)

    • Multiple Relay Broadcast can be performed from a secondary relay station. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
  • Page 224 4 Fax For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Where Contents Initiating Assign the relay station to an address number (0001 to 2000) to set up the Station Relay Broadcast feature.
  • Page 225 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
  • Page 226 4 Fax Select [On]. Select the [F Code] box, and enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address Directive Relay Number Number Station ID ..

  • Page 227: Receiving Faxes

    Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.

  • Page 228: Using Auto Receive

    4 Fax Auto Receive Reception of a fax from a remote machine begins automatically. Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax: When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
  • Page 229 Receiving Faxes Password (if necessary): the passcode of the folder to store the file in Note • The DTMF method is available for Remote Folder. The supported signals are numerals, "∗", and "#" only. Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder.

  • Page 230: Facsimile Information Services

    4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
  • Page 231 Facsimile Information Services Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.

  • Page 233: Scan

    5 Scan This chapter describes the basic operations and features for the Scan services. Note • The Scan services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings"...

  • Page 234: Scanning Procedure

    5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents .......................232 Step 2 Selecting the Features ....................234 Step 3 Starting the Scan Job......................237 Step 4 Confirming the Scan Job in Job Status ................238 Step 5 Saving the Scanned Data ....................238 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 235 Scanning Procedure Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • In normal occasions, load the document in the [Sideways Images] orientation. The document is displayed in the [Upright Images] orientation when viewed on a computer.

  • Page 236: Step 2 Selecting The Features

    5 Scan Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
  • Page 237 Scanning Procedure Store to USB Scans a document and saves the scanned data to a USB memory device. Store & Send Link Scans a document and temporarily saves the scanned data on the machine. The user is notified by e-mail of the URL to the location where the scanned data is stored. Then, the user can access the URL to retrieve the scanned data.
  • Page 238 5 Scan Select [Store to Folder]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a folder to save the data in. Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Store to Folder"...

  • Page 239: Step 3 Starting The Scan Job

    Scanning Procedure Step 3 Starting the Scan Job The following describes how to start a scan job. Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Note •...

  • Page 240: Step 4 Confirming The Scan Job In Job Status

    Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.370). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.372). Import using CentreWare Internet Services Use CentreWare Internet Services.

  • Page 241: Operations During Scanning

    Operations during Scanning Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job ......................239 Previewing the Scanned Images during a Scan Job ..............240 Changing Scan Settings......................241 Stopping the Scan Job To cancel scanning a document, use the following procedure.

  • Page 242: Previewing The Scanned Images During A Scan Job

    5 Scan Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Select [Next Original].

  • Page 243: Changing Scan Settings

    Operations during Scanning After the confirmation, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Select [Next Original]. Select [Change Settings]. Set [Color Scanning], [Original Type], [Resolution], [Lighten/Darken], [Original Orientation], [2 Sided Scanning], and [Original size]. The following shows the reference section for each feature.

  • Page 244: E-Mail

    5 Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book (Specifying an E-mail Address) ................242 New Recipient (Entering an Address) ..................245 Add Me (Adding the Sender’s Address)...................246...
  • Page 245 E-mail To verify the validity of a certificate, prior settings are required. For information on the settings, refer to "5 Tools" > "Connectivity & Network Setup" > "Security Settings" > "Certificate Revocation Retrieval Settings" in the Administrator Guide. Select [Address Book]. From the drop-down menu on the [Network E-mail Address Book] screen, select [List all public entries], [Search Public], or [Search...
  • Page 246 5 Scan Go to Enter an address number using the numeric keypad to display the e-mail address at the top of the list. ] button Displays detailed information on the selected recipient. Show E-mail Address Select this check box to display only e-mail addresses in the list. When [List all public entries] is Selected Select a recipient from a list under [Name/E- mail Address].

  • Page 247: New Recipient (Entering An Address)

    E-mail [Telephone Number] is set by default. When selected, a telephone number is used for the keyword search. Custom Item 2 (Office) [Office] is set by default. When selected, an office name is used for the keyword search. Custom Item 3 (Department) [Department] is set by default.

  • Page 248: Add Me (Adding The Sender's Address)

    5 Scan Shift Used for entering uppercase characters. More Characters Displays symbols. Use this button to enter symbols for the e-mail address. Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc]. Select [Add Me]. Select any option.

  • Page 249: From (Setting The Sender's Address)

    E-mail Edit Displays the [Edit Recipient] screen on which you can confirm or edit the recipient. Refer to "[Edit Recipient] Screen" (P.247). Close Menu Hides the pop-up menu. [Edit Recipient] Screen This screen allows you to confirm and change the settings of the recipient. Select the item to be changed.

  • Page 250: Subject (Setting The Subject)

    5 Scan • [From] may not be editable depending on the setting in the System Administration mode. • When you send e-mail with a digital signature, the machine’s e-mail address becomes the sender’s address. For information on a digital signature, refer to "12 Encryption and Digital Signature Settings" > "Configuration of E-mail Encryption/Digital Signature"...

  • Page 251: Preview (Previewing The Scanned Images During A Scan Job)

    E-mail Enter a message with up to 512 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.62). Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. Select the [Preview] check box.
  • Page 252 5 Scan By setting the binding style, both sides are scanned in the same orientation. From the menu displayed by selecting [2 Sided Scanning], select any option. 1 Sided Select this option to scan only one side of the document. 2 Sided (Head to Head) Select this option when both sides of the 2-sided document are in the same orientation.

  • Page 253: Original Type (Selecting The Document Type)

    E-mail When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen. Load the document in the [Sideways Images] orientation when [File Format] is set to [TIFF/JPEG Auto Select], [TIFF], or [JPEG].

  • Page 254: File Format (Selecting A File Format For Output Data)

    5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for scanned data. From the menu displayed by selecting [File Format], select any option. TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages.
  • Page 255 E-mail TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. ® ® Note • The version of PDF files is Adobe Acrobat 4.0 (PDF 1.3).
  • Page 256 5 Scan PDF Security Displays the [File Format - PDF Security] screen. Allows you to configure security on the data saved as a PDF file to prevent unauthorized access. Refer to "[File Format - PDF Security] Screen" (P.255). PDF Signature Displays the [File Format - PDF Signature] screen.
  • Page 257 E-mail Note • The certificate of the machine is used for DocuWorks digital signature. A user certificate cannot be used for the digital signature. XPS Signature Displays the [File Format - XPS Signature] screen. A visible signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.
  • Page 258 5 Scan Encryption Algorithm Allows you to specify the encryption method. 128-bit RC4 Encrypts the file by the 128-bit RC4 method. Files encrypted by this method can be ® ® opened with Adobe Acrobat 5.0 or later. Important • When the 128-bit RC4 method is used to encrypt a file, and [PDF Signature] is selected, files ®...
  • Page 259 E-mail [Security Password] allows to assign access privileges to files. The password is required to change the access privileges or to perform unauthorized operations. You can enter a password with up to 32 characters. Printing Displays the [Permissions - Printing] screen. Specify whether to allow printing the file.
  • Page 260 5 Scan Note • When you select [Full Access Password] or [Open Password] in [Digital Certificate (V4 Incompatible)], the same certificate name may be redundantly displayed in [Security Settings] of a DocuWorks document to be generated, in the following conditions. However, this does not affect the operation.
  • Page 261 E-mail Name/E-mail Address/DN Lists names and their e-mail addresses. Select this button to add the certificate as one of the certificates of persons who are allowed to open the file. Grant full access to this file Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).

  • Page 262: Network Scanning

    5 Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.

  • Page 263: Preview (Previewing The Scanned Images During A Scan Job)

    Network Scanning • The job template name "@S2HOME" can be changed by the system administrator from CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the help of CentreWare Internet Services. Go to Use the numeric keypad to enter a 3-digit job template number. The job template then appears at the top of the list.

  • Page 264: Scan To Pc

    5 Scan Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.

  • Page 265: Address Book (Specifying A Destination Pc Using The Address Book)

    Scan to PC Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: ost name\shared name\directory name Address Book (Specifying a Destination PC Using the Address Book) You can specify the server name, the name of the user who can decrypt an encrypted file, and other information from the Address Book.

  • Page 266: Browse (Specifying A Destination Pc By Browsing Your Network)

    5 Scan Save in Displays a selected recipient. Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list. ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed.

  • Page 267: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)

    Scan to PC Select [Add to Address Book]. Select [Save]. Address To change the address number, select [Edit] and then the desired number. Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name]. Note •...

  • Page 268: Preview (Previewing The Scanned Images During A Scan Job)

    5 Scan IP address: 192.168.1.100 Shared Name This option is displayed when you select [SMB] in [Transfer Protocol]. Enter a shared name. When the save location is in the DFS namespace on Windows, enter a root name. Up to 64 characters are allowed. Save in This option is displayed when you select [FTP] or [SMB] in [Transfer Protocol].

  • Page 269: Color Scanning (Selecting An Output Color)

    Scan to PC Color Scanning (Selecting an Output Color) You can set the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.249). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document.

  • Page 270: Store To Folder

    5 Scan Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...

  • Page 271: Sided Scanning (Scanning Both Sides Of A Document)

    Store to Folder 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.249). Original Type (Selecting the Document Type) You can select the type of the document.

  • Page 272: Store & Send Link

    5 Scan Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user’s e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.

  • Page 273: From (Displaying The E-Mail Address Of The Authenticated User)

    Store & Send Link From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).

  • Page 274: File Format (Selecting A File Format For Output Data)

    5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.

  • Page 275: Store To Usb

    Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab.

  • Page 276: Save In (Specifying A Storage Location In The Usb Memory Device)

    5 Scan • When receiving damage resulting from a natural calamity • We assume no responsibility for any direct and indirect damages arising from or caused by such data loss. Note • If you do not specify the file storage location, the scanned data is saved in the root directory. Save in (Specifying a Storage Location in the USB Memory Device) You can specify a file storage location in the USB memory device.

  • Page 277: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)

    Store to USB Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen. [Details] Screen This screen displays the folder directory in the USB memory device.

  • Page 278: Original Type (Selecting The Document Type)

    5 Scan By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.249). Original Type (Selecting the Document Type) You can select the type of the document. For more information, refer to "Original Type (Selecting the Document Type)"...

  • Page 279: Advanced Settings

    Advanced Settings Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Photographs (Scanning a Color Photograph) ................

  • Page 280: Image Options (Adjusting Scan Density And Image Sharpness)

    5 Scan Select [Photographs]. Select [Enhance Photographs]. Image Options (Adjusting Scan Density and Image Sharpness) This feature allows you to adjust the scan density and image sharpness. Select [Image Options]. Select any option. Lighten/Darken You can select a scan density level from seven levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the scan density lighter, and selecting a lower cell makes darker.

  • Page 281: Shadow Suppression (Suppressing The Document Background)

    Advanced Settings Select [Image Enhancement]. Set [Background Suppression] and [Contrast]. Background Suppression Scans the document backgrounds with no filtering. Auto Suppression When [Color Scanning] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Color Scanning] is set to [Color], the background of a document printed on white-color paper will be suppressed.

  • Page 282: Color Space (Specifying The Color Space)

    5 Scan Select [Auto Suppression]. Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.

  • Page 283: Layout Adjustment

    Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution)...............

  • Page 284: Sided Scanning (Scanning Both Sides Of A Document)

    5 Scan Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [Searchable Text] is set to [Searchable] for PDF or DocuWorks files on the [File Format] screen. 2 Sided Scanning (Scanning Both Sides of a Document) This feature is the same as [2 Sided Scanning] on the [E-mail] screen.

  • Page 285: Original Size (Specifying A Scan Size)

    Layout Adjustment Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages. Both Pages Scans both pages in page order. Left Page Only Scans the left page only in page order.

  • Page 286: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)

    5 Scan Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , B6, B5, B5 , B4, A6, A5, A5 , Auto-detectable A3, 8.5 x 11", 8.5 x 11"...

  • Page 287: Edge Erase (Erasing Edges And Margin Shadows In The Document)

    Layout Adjustment Select [Mixed Sized Originals]. Select any option. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Original Orientation Specify the orientation of the loaded document. When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen.
  • Page 288 5 Scan Select [Edge Erase]. Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. Parallel Edges Allows you to adjust the edge erase amounts.

  • Page 289: Reduce/Enlarge (Specifying A Scanning Ratio)

    Layout Adjustment Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Always select [Sideways Images] when the top of the document is placed facing the left side (horizontal text). Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned.

  • Page 290: Original Orientation (Specifying The Orientation Of The Loaded Documents)

    5 Scan Original Orientation (Specifying the Orientation of the Loaded Documents) This feature allows you specify the orientation of the loaded document. When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen.

  • Page 291: E-Mail Options/Filing Options

    E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature.

  • Page 292: Read Receipts (Specifying Read Receipts)

    5 Scan Select [Quality/File Size]. Select any button. Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases. High Quality The image is saved with low compression. Image quality improves, but the file size increases.

  • Page 293: Split Send (Sending In Sections)

    E-mail Options/Filing Options Select this option when you request read receipts. Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. For information on [Split Send], refer to "5 Tools"...

  • Page 294: Reply To (Specifying A Reply Address)

    5 Scan To set the file name Select [File Name]. Enter a file name using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.62). Note • When each page is saved as one file, the page number is added to the end of each file name.

  • Page 295: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)

    E-mail Options/Filing Options File Name Conflict (Setting the Action to be Taken for File Name Conflict) When using the Scan to PC service, you can set the action to be taken when the file name conflicts with another file stored in the destination. Select [File Name Conflict].

  • Page 296: Digital Signature (Sending E-Mail With A Digital Signature By S/Mime)

    5 Scan Sends e-mail without encryption. Sends e-mail with encryption. Digital Signature (Sending E-mail with a Digital Signature by S/MIME) When using the E-mail service, you can send e-mail with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.

  • Page 297: Send From Folder

    6 Send from Folder This chapter describes the basic operations and features to use folders. Folder Operating Procedure ..............296 Selecting a Folder..................298 Checking/Operating Files in a Folder ............299 Checking File Details ................301 Printing Files in a Folder ................302 Configuring/Starting Job Flow..............305...

  • Page 298: Folder Operating Procedure

    6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.

  • Page 299: Step 3 Checking/Selecting Files In A Folder

    Folder Operating Procedure Select a folder to operate on. If a passcode is set for the folder, enter the passcode and select [Confirm]. Step 3 Checking/Selecting Files in a Folder Select the display style from [List] and [Thumbnail]. Select a file to send by e-mail or to print. For information on the [File List] screen, refer to "Checking/Operating Files in a Folder"...

  • Page 300: Selecting A Folder

    6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "13 Authentication and Accounting Features"...

  • Page 301: Checking/Operating Files In A Folder

    Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected. Select a folder on the [Send from Folder] screen.
  • Page 302 6 Send from Folder Note • The orientation of an image displayed in thumbnail view depends on which orientation the document was stored in. Number of Files Displays the number of files stored in the selected folder. Select All Selects all the files in the folder. To deselect all the files, select this button again while all the files are being selected.

  • Page 303: Checking File Details

    Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file.

  • Page 304: Printing Files In A Folder

    6 Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.

  • Page 305: Batch Print

    Printing Files in a Folder Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in the selected order.
  • Page 306 6 Send from Folder For print files in a folder stored by specifying [Store in Remote Folder] on a print driver Report Original Stapling Report Position Punching Report Position For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen.

  • Page 307: Configuring/Starting Job Flow

    Configuring/Starting Job Flow Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.

  • Page 308: [Link Job Flow Sheet To Folder] Screen

    6 Send from Folder Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option. Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
  • Page 309 Configuring/Starting Job Flow Select a job flow sheet to link to. Important • Selecting [Save] without selecting a job flow sheet does not set a link. If the selected job flow sheet is already linked, the link is canceled. Note •...
  • Page 310 6 Send from Folder Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text"...

  • Page 311: Job Flow Restrictions

    Configuring/Starting Job Flow Start Executes the selected job flow sheet. Refresh Displays the updated information. Details Displays the [Details] screen. For more information, refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" > "Edit/Delete" in the Administrator Guide. Change Settings If the selected job flow sheet setting is editable, the [Change Settings] screen appears.

  • Page 313: Job Flow Sheets

    7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job Flow Procedure..................312 Selecting/Changing a Job Flow Sheet............314...

  • Page 314: Job Flow Procedure

    7 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents.

  • Page 315: Step 2 Selecting A Job Flow Sheet

    Job Flow Procedure Step 2 Selecting a Job Flow Sheet Select a job flow sheet. For more information on the [Job Flow Sheets] screen, refer to "Selecting/Changing a Job Flow Sheet" (P.314). Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings].

  • Page 316: Selecting/Changing A Job Flow Sheet

    7 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select a job flow sheet created on a network computer with CentreWare EasyOperator. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
  • Page 317 Selecting/Changing a Job Flow Sheet Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in the System Administration mode to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.
  • Page 318 7 Job Flow Sheets [Sheet Filtering] Screen This screen allows you to filter the job flow sheets displayed. Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "13 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders"...

  • Page 319: Stored Programming

    8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. Stored Programming Overview..............318 Registering/Deleting/Renaming Stored Programs........319 Calling a Stored Program .................325...

  • Page 320: Stored Programming Overview

    8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.

  • Page 321: Registering/Deleting/Renaming Stored Programs

    Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.320). Store Build Job Register a stored program for Build Job.

  • Page 322: Registering Stored Programs

    8 Stored Programming Refer to "Entering/Changing a Stored Program Name" (P.323). Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.324). Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.

  • Page 323: Notes And Restrictions On Registering Stored Programs

    Registering/Deleting/Renaming Stored Programs Press the <Start> or <Clear All> button. Note • If no name is entered for a registered stored program, the name becomes "(No Name)". For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name"...

  • Page 324: Registering Stored Programs For Build Job

    8 Stored Programming - Operations to edit e-mail addresses for the E-mail service (the pop-up menu [Keyboard], [Remove], and [Edit] displayed by selecting [Recipient(s)] or [From]). - The <Energy Saver> button A stored program registration is canceled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a pop-up window (such as a paper jam window) appears.

  • Page 325: Deleting Stored Programs

    Registering/Deleting/Renaming Stored Programs Deleting Stored Programs The following describes how to delete stored programs. Select [Delete]. Select the number to deleted. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete].

  • Page 326: Assigning/Changing Icons For Stored Programs

    8 Stored Programming Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note •...

  • Page 327: Calling A Stored Program

    Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...

  • Page 328: Calling A Stored Program For Build Job

    8 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.

  • Page 329: Media Print (Text And Photos)

    9 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when a USB memory device or the Memory Card Reader is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 330: Overview Of Media Print

    9 Media Print (Text and Photos) Overview of Media Print The installation of the Memory Card Reader (optional) allows the machine to retrieve and print image data (DCF1.0) taken with a digital camera as well as document files (PDF, TIFF, XPS, and JPEG (JFIF)). This feature is called Media Print. If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed.

  • Page 331: Notes And Restrictions On Media Print

    • Up to 900 files can be processed with Media Print. • Use media formatted with digital cameras or computers (FAT 12, 16, 32 only). • The use of media recommended by Fuji Xerox is suggested. For information on recommended media, contact our Customer Support Center.
  • Page 332 9 Media Print (Text and Photos) If the medium fails, the process is terminated within a few minutes, and an error message is displayed. Eject the medium before switching off the power. Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter.

  • Page 333: Using The Memory Card Reader

    Using the Memory Card Reader Using the Memory Card Reader Components and their Functions You can use the Memory Card Reader to retrieve data from a CompactFlash card (or a CompactFlash adapter). The following describes the components and functions of the Memory Card Reader. Note •...

  • Page 334: Ejecting The Medium

    9 Media Print (Text and Photos) Ejecting the Medium Before ejecting the medium, make sure that the Access indicator of the Memory Card Reader does not light. Important • When the Access indicator of the Memory Card Reader lights up, do not press the CompactFlash eject button, disconnect the USB cable, or switch the power off.

  • Page 335: Media Print - Text

    Media Print - Text Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...

  • Page 336: [Select From List] Screen

    9 Media Print (Text and Photos) Select All Selects all document files to be printed. Note • Depending on the type of files stored in the medium or the directory configuration, some files may not be printed. Select From List Displays the [Select From List] screen.
  • Page 337 Media Print - Text Previous Allows you to move to the upper directory. Note • This button is grayed out if there is no upper directory. Next Allows you to move to the lower directory. Note • This button is available when a folder is selected.

  • Page 338: Media Print - Photos

    9 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Press the <Services Home>...

  • Page 339: [Select From List] Screen

    Media Print - Photos Select All Selects all image data to be printed. Note • Depending on the type of files stored in the medium or the directory configuration, some files may not be printed. Select From List Displays the [Select From List] screen. Refer to "[Select From List] Screen"...

  • Page 340: Selecting The Printing Options

    9 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print - Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.

  • Page 341: Media Print - Text

    Selecting the Printing Options • The features displayed on the [Media Print - Photos] and [Advanced Settings] screens may vary depending on the combination of the optional components installed on the machine. Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad.

  • Page 342: Index Print

    9 Media Print (Text and Photos) Index Print In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. In the Media Print - Text mode, names (up to 2 lines and 100 characters), dates when files were stored in the medium, and the total number of files are printed.

  • Page 343: 10 Job Status

    10 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview.................342 Checking Current/Pending Jobs ...............343 Checking Completed Jobs................345 Printing and Deleting Stored Jobs ............346 Printing Pending Jobs................359 Handling Error Terminations..............360...

  • Page 344: Job Status Overview

    10 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status> button You can operate the following on the [Job Status] screen.

  • Page 345: Checking Current/Pending Jobs

    Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
  • Page 346 10 Job Status Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before. Enter a new quantity using the numeric keypad.

  • Page 347: Checking Completed Jobs

    Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.

  • Page 348: Printing And Deleting Stored Jobs

    10 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs & More] screen allows you to print or delete stored jobs. The following shows the reference section for each feature.
  • Page 349 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...

  • Page 350: Sample Set

    10 Job Status Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
  • Page 351 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. Select any option.

  • Page 352: Delayed Print

    10 Job Status Starts printing the job. After printing, the job is deleted. Note • After a sample set is output, the remaining sets will automatically be output if the machine is not instructed for the period specified in [Auto Job Release]. To prevent the remaining sets from being output automatically, set [Auto Job Release] to [Off].

  • Page 353: Charge Print

    Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
  • Page 354 10 Job Status • Select [According to Print Auditron] in [Receive Control], and then select [Save as Charge Print Job] in [Job Login Failure]. • Select [According to Print Auditron] or [Save as Private Charge Print Job] in [Receive Control], and then select [Save as Charge Print Job] in [Job without User ID]. For information on how to set Charge Print, refer to "5 Tools"...

  • Page 355: Private Charge Print

    Printing and Deleting Stored Jobs Print Quantity Specify the number of print sets using the numeric keypad. Print Prints the Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.353). When [Delete] is Selected Select [Delete].
  • Page 356 10 Job Status Private Print feature is suitable for authenticating and managing specific users managed by the system administrator. If received print jobs are set to be saved with Private Charge Print, the jobs are saved for each authentication user ID. Note •...
  • Page 357 Printing and Deleting Stored Jobs Select All Selects all jobs. To deselect all the jobs, select this button again. Delete Deletes the Private Charge Print job. Note • If jobs with the same user ID are all deleted, the user ID will be deleted. Refer to "When [Delete] is Selected"...

  • Page 358: Public Folder

    10 Job Status Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine. The following describes how to print or delete a job stored in a public folder. For information on how to operate public folders, refer to "Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)"...

  • Page 359: Undelivered Faxes

    Printing and Deleting Stored Jobs Cancel Cancels deleting the job. When [Print] is Selected Starts printing the job. Undelivered Faxes The following describes how to re-send or delete an undelivered fax job. Note • This feature may not appear depending on the settings in the System Administration mode. •...
  • Page 360 10 Job Status Cancel Cancels deleting the undelivered fax job. When [Change Recipients] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: Fax type Starting Rate Important •...

  • Page 361: Printing Pending Jobs

    Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.

  • Page 362: Handling Error Terminations

    10 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.

  • Page 363: 11 Computer Operations

    11 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required. For more information, contact our Customer Support Center.

  • Page 364: Features Overview

    11 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.363). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.

  • Page 365: Print

    Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help.

  • Page 366: Setup

    11 Computer Operations For information on how to print files in a folder, refer to "Printing Files in a Folder" (P.302). Direct Printing Allows you to directly send TIFF, PDF, JPEG, or XPS format files from a computer to the machine without using a print driver. For information on Direct Printing, refer to the help of CentreWare Internet Services.

  • Page 367: Printing

    Print Printing This following describes how to print documents. The printing procedure depends on the application software you use. For more information, refer to the documentation provided with the application. For more information on print features, click [Help] on the print driver screen to view the print driver's help.

  • Page 368: E-Mail Printing

    11 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
  • Page 369 E-mail Printing • TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Language Emulations] of CentreWare Internet Services • PDF formatted attached file: Settings of PDF Direct Print when [Print Processing Mode] is set to [PDF Bridge] in PDF Direct Print.

  • Page 370: Sending Fax

    Registering Destinations The following describes how to register fax destinations from the machine to another machine (DocuCentre-IV C2260) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (DocuCentre-IV C2260) to this machine.
  • Page 371 Specify the destination to save the file in. Enter the IP address or Internet address of another machine (DocuCentre-IV C2260) in the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen.

  • Page 372: Importing Scanned Data

    11 Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. The following shows the reference section for each procedure. Importing to a TWAIN Compatible Application..............370 Importing Using Stored File Manager 3 ...................372 Importing Using CentreWare Internet Services................374 Importing Using EasyOperator ....................376...
  • Page 373 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].

  • Page 374: Importing Using Stored File Manager 3

    For information on how to install Stored File Manager 3, refer to the manual included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note...
  • Page 375 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].

  • Page 376: Importing Using Centreware Internet Services

    11 Computer Operations Changing Stored File Manager 3 Settings To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Changing the display of scanner names You can change the display of scanner names listed.
  • Page 377 Importing Scanned Data For information on an overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.378). For more information on this operation, click [Help] in the top frame to view the help. Start up the computer, and a web browser. Enter the machine's IP address or Internet address in the browser address field, and press the <Enter>...

  • Page 378: Importing Using Easyoperator

    Click a file name and save a link. Importing Using EasyOperator When you use Fuji Xerox applications such as EasyOperator, you can import files stored in a machine’s folder to your computer without using Network Scanner Driver. The files in a folder can also be listed or displayed in thumbnail view.
  • Page 379 Importing Scanned Data Check the thumbnails of the file to be retrieved, and select the file. Select [Retrieve] from the [Tools] menu. Select a save destination in the [Browse For Folder] dialog box, and click [OK].

  • Page 380: Centreware Internet Services

    Displays the machine information and status, and the [Refresh] button. Clicking [Refresh] updates the information. This frame does not appear on the [Status], [Scan], [Address Book], or [Properties] screen. Lower Right Frame Displays a link to the Fuji Xerox home page.
  • Page 381 CentreWare Internet Services Main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displaying the status of the paper trays, output trays, and consumables such as toner cartridges. Linking to the copyright screen. Jobs Listing active jobs and allowing you to delete the jobs, and displaying completed jobs and error information...

  • Page 382: Browser Settings

    11 Computer Operations For Mac OS X 10.4 Mozilla Firefox 2.0 Safari 1.3 For Mac OS X 10.3.9 Mozilla Firefox 2.0 For Mac OS 9.2 Mozilla Firefox 2.0 Browser Settings Before using this service, ensure the following settings on your browser. The following describes the setting procedure for Internet Explorer 6.0 SP1.
  • Page 383 CentreWare Internet Services Enter the machine's IP address or Internet address in the browser address field, and press the <Enter> key. Note • If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the URL with the combination of the host name and the domain name.

  • Page 385: 12 Appendix

    12 Appendix This chapter contains a glossary of terms used in this guide. Glossary....................384...

  • Page 386: Glossary

    12 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location.
  • Page 387 Glossary Term Description CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database programs. Cut Paper Standard paper sizes, such as A4 and B5. Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All>...
  • Page 388 12 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30∗ sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
  • Page 389 Glossary Term Description Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on. MIME Type Multipurpose Internet Mail Extension. A method for determining what kind of data was received by e- mail.
  • Page 390 12 Appendix Term Description Remote Terminal A terminal with which you want to communicate. This is a general term for terminals such as telephones, facsimile machines and personal computers. Resolution Represents a fineness of detail that can be distinguished on an image.
  • Page 391 Glossary Term Description An abbreviation of Universal Naming Convention. UNC is a way to specify a path describing the location of a network resource, such as shared folders, or shared printers, on a network, Microsoft Networks (SMB). The UNC syntax uses "\\" before the hostname, hostname and resource name are delimited by "\".

  • Page 393: Index

    Index Index Symbols Auto Detect ..........187, 284 Auto Receive ............. 225 + Add ..............175 Numerics Background Suppression ........279 1 Staple (Simple Copy) ........79 Batch Print ............303 10BASE-T/100BASE-TX connector ....40 Black & White/Color (Simple Copy) ..... 77 2 Pages Up (Simple Copy) .........
  • Page 394 Color Balance ............97 document cover ........... 38 Color Effects ............96 document feeder ......... 66, 150, 232 Color Scanning ..........249 document feeder tray .......... 41 Color Shift ............99 document glass ....... 38, 41, 67, 151, 233 Color Space ............280 document guides ..........41 Combine Original Sets ........143 document output tray ...........
  • Page 395 Index Facsimile Information Services ..211, 215, 228 Invert Image ............111 Fax ..............174 Fax Receiving Mode ........... 61 Fax/Internet Fax ..........174 Job Assembly ............ 138 Fax/Internet Fax Options ........192 Job Flow Sheets ..........312 File Format ..........252, 272 Job Status ............
  • Page 396 making multiple copies on one sheet ....122 Paper Tray (Simple Copy) ........75 making reversed copies of images ....111 Password ........... 266, 294 Manual Receive ..........225 PDF ............252, 253 Manual Send ............215 PDF Security ............. 254 Media Print ............328 PDF Signature ...........
  • Page 397 Index Reduce/Enlarge ........80, 189, 287 selecting Internet Fax/Fax ......... 174 Reduce/Enlarge (Simple Copy) ......76 selecting the color for copying ......87 reduced copies ............ 80 selecting the document type ..93, 172, 184, 251 registering stored programs ......320 selecting the paper for copying ......
  • Page 398 specifying a name for the file to be saved ..293 stylus pen holder ..........39 Subject ............248, 271 specifying a name for the file to be sent ....291 specifying a reply address .........292 suppressing the document background .... 279 specifying a scan ratio ........189 specifying a scan size ........283 specifying a scanning ratio ........287...
  • Page 399 Index waste toner container .......... 41 Watermark ..........129, 363 XPS ..............253 XPS Signature ..........255...
  • Page 401 DocuCentre-IV C2260 User Guide ME4628E2-1 (Edition 2) November 2009 Fuji Xerox Co., Ltd. Copyright © 2009 by Fuji Xerox Co., Ltd.

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