Personal Boxes - Ricoh 3245 - Type Print Server Facsimile Reference Manual

Communication Information

Personal Boxes

Preparation
Before using this function, set the
Personal Box in advance. See p.181
"Programming/changing Person-
al Boxes".
Personal Boxes
3
This function lets you set up the machine
so that incoming messages addressed to
certain users are stored in memory in-
stead of being printed out immediately.
Each user must be assigned a SUB
Code (Personal Code) that has been
designated as a Personal Box before-
hand. When the other party sends their
message, they specify the SUB Code of
the receiver. When the message is re-
ceived, it is stored in the Personal Box
with the matching SUB Code. In order
to print a received message.
This enables several individuals or
departments to share a single fax ma-
chine yet be able to differentiate be-
tween messages. Furthermore, if you
specify a receiver for the Personal Box,
instead of being stored in memory, in-
coming messages with this SUB Code
appended are forwarded directly to
the destination you specify. You can
specify a fax number, e-mail address
or IP-Fax destination as the receiver.
See p.181 "Programming/changing
Personal Boxes" for details on pro-
gramming receivers.
40
• To be able to receive messages into
a Personal Box you must inform
the sender of the SUB Code pro-
grammed for that Personal Box
and ask them to send the message
using SUB Code Transmission
with that SUB Code. See p.49 "SUB
Code".
• When messages have been re-
ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con-
fidential File Report is printed. See
p.37 "Confidential File Report".
• If a receiver is assigned, the deliv-
ered document is deleted.
• If a receiver is not assigned, print
these messages. See p.41 "Printing
Personal Box Messages".
❖ ❖ ❖ ❖ SUB Code and SEP Code
SUB Code and SEP Code are IDs
consisting of up to 20 digits, and
can include numbers, #, *, and
spaces. To use this function, you
must program a box and SUB/SEP
Code beforehand. The other party
can send messages to, and retrieve
stored messages from, this box us-
ing the code.
Note
❒ This function is not available when
you have set received documents
to be delivered to the network de-
livery server.