Ricoh 3245 - Type Print Server Scanner Reference
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Ricoh 3245 - Type Print Server Scanner Reference

Ricoh 3245 - Type Print Server Scanner Reference

Scanner reference
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Table of Contents

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Download this manual See also: Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix

Operating Instructions

Scanner Reference

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Table of Contents
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Summary of Contents for Ricoh 3245 - Type Print Server

  • Page 1: Operating Instructions

    Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as a PDF file.
  • Page 4 ❖ ❖ ❖ ❖ Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility".

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 1 1. Getting Started Control Panel......................3 Network Scanner....................5 E-mail ......................... 5 Scan to Folder......................6 Store........................... 7 Network Delivery Scanner..................
  • Page 6 4. Storing Files Storing Files ......................45 Storage Procedure ....................46 Displaying the List of Stored Files ..............49 Viewing the List ......................50 Searching for Files ....................51 Sending Stored Files by E-mail or Scan to Folder, or Delivering ......52 Checking Stored Files from a Client Computer............53 Managing Stored Files..................
  • Page 7 When a Message Is Displayed ................88 When an Error Message Appears on the Control Panel ..........88 When an Error Message Appears on the Client Computer........94 9. Initial Scanner Setup Scanner Features....................97 Adjusting Scanner Features ................100 Settings....................... 101 Scan Settings ......................

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.

  • Page 11: Getting Started

    1. Getting Started Control Panel This illustration shows the control panel when options are installed. ABD000S { { { { Use Tools/Counter} } } } key { { { { Clear Modes} } } } key Use to change default or operation pa- Press to clear the current settings.
  • Page 12 Getting Started Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guide. Note ❒ This key is inactive while scanning or setting scanner defaults.

  • Page 13: Network Scanner

    Network Scanner Network Scanner The machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.

  • Page 14: Scan To Folder

    Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network. Reference p.31 “Sending Scan Files by Scan to Folder” ZZZ602S This machine Client computer A scan file can be sent to the FTP server A scan file that is sent from the machine folders using FTP or to the shared Win- is received in shared Windows folders.

  • Page 15: Store

    Network Scanner Store A scan file is stored on the hard disk of the machine and can be viewed, copied, deleted, or retrieved using DeskTopBinder from a client computer via a net- work. A file can be searched for using the user name or the file name. Also, oth- ers can be kept from viewing a file by setting a password for the file.

  • Page 16: Network Delivery Scanner

    Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.57 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required.

  • Page 17: Network Twain Scanner

    Network Scanner • Access the Windows folder where the file is stored via the network, and check the contents with an appropri- ate application. (E in the figure) Reference For details about DeskTopBinder, or Auto Document Link, see the respective manuals.
  • Page 18 Getting Started Note ❒ When using the machine as a network TWAIN scanner, it is not necessary to press the { { { { Scanner} } } } key on the control panel. When the TWAIN Driver be- comes active on a client computer, the display automatically switches to the following screen.

  • Page 19: Installing Software

    Installing Software Installing Software ❒ If [Cancel] is selected during instal- This section describes how to install the software supplied on the “Scan- lation, the installation will be ner Driver and Document Manage- stopped and all the remaining soft- ment Utility” CD-ROM. ware will not be installed.

  • Page 20: Desktopbinder

    Getting Started Reference Note ❒ Use Auto Run for installation. If the installer does not start au- tomatically, see p.11 “Quick In- ❒ To use the network delivery scan- stall”. ner function, you need to install B B B B the ScanRouter delivery software Click [TWAIN Driver].

  • Page 21: User Authentication

    User Authentication User Authentication When user authentication (User Code Login (Using the Control Panel) Authentication, Basic Authentication, Windows Authentication, or LDAP Follow the procedure below to log in Authentication) is set, the authentica- when Basic Authentication, Windows tion screen is displayed. Unless a val- Authentication, or LDAP Authentica- id user name and password are tion is set.

  • Page 22: Log Off (Using The Control Panel)

    Getting Started Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A A A A Press { { { { User Tools / Counter} } } } . B B B B Press [Logout].

  • Page 23: Programming E-Mail Addresses And Folders

    Programming E-mail Addresses and Folders Programming E-mail Addresses and Folders You can program e-mail addresses and folders using Address Book Manage- ment in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒...
  • Page 24 Getting Started...

  • Page 25: Sending Scan Files By E-Mail

    2. Sending Scan Files by E- mail Scan files can be sent from this machine to specified destinations using the e- mail system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

  • Page 26: E-Mail Screen

    Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .

  • Page 27: Sending Scan Files By E-Mail

    Sending Scan Files by E-mail Sending Scan Files by E-mail E E E E Make the scan settings. Procedure for Sending E-mail Reference A scan file is sent after scan settings There are two ways to specify and destinations are specified. scan settings, as described be- A A A A low:...
  • Page 28 Sending Scan Files by E-mail B To select more destinations, re- Note peat steps A A A A . ❒ Destinations in the destination list and registration numbers Note must be registered in advance ❒ To deselect a destination, press in [System Settings].
  • Page 29 Sending Scan Files by E-mail Note Manual entry of an e-mail ❒ To deselect a destination, address press [U U U U Prev.] or [T T T T Next] to A Press [Manual Input]. display the destination in the destination field, and then The soft keyboard appears.
  • Page 30 Sending Scan Files by E-mail ❒ It is necessary to differentiate ❒ Make sure that the LDAP between uppercase and low- server you want to search is ercase letters. selected and highlighted. If a server is not selected, the D Press [OK]. search is not performed and E Select a destination.
  • Page 31 Sending Scan Files by E-mail ❒ If you select [S S S S Search Options] • [Exact Match]: The names in [Program / Change / Delete which correspond to an LDAP Server] in [Administrator entered character or char- Tools] in [System Settings], you acters are targeted.
  • Page 32 Sending Scan Files by E-mail I I I I ❒ To display details about the Select the file type if necessary. destination, press [Details]. A Press [Attached File]. J Select a destination. B Press [File Type] K Press [Exit]. C Select the file type of the file. Note ❒...
  • Page 33 Sending Scan Files by E-mail ❒ To prevent misuse of a sender Using a registration number to name, we recommend you set specify a sender name protection code for that sender name.See General Settings Guide. A Press [Attach Sender's Name]. ❒...
  • Page 34 Sending Scan Files by E-mail ❒ It is necessary to differentiate Searching for a sender between uppercase and low- ercase letters. A Press [Attach Sender's Name]. E Press [OK]. F Select the sender. B Press [ Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender.
  • Page 35 Sending Scan Files by E-mail M M M M D Press [Manual Input]. Specify a subject if necessary. The soft keyboard appears. Note E Enter the subject “New prod- ❒ To specify a subject, you can se- uct appearance”. lect it from the list, enter it di- F Press [OK].

  • Page 36: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail C Select a message. ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the display panel. ❒ When placing multiple origi- nals one-by-one, place the next original.
  • Page 37 Sending Scan Files by E-mail Reference Reference p.76 “Making the Settings Relat- For details about specifying file ed to the Orientation of the information, see p.47 “Specify- Original and Scanned Sides” ing file information”. C C C C I I I I Make the scan settings.

  • Page 38: Checking The E-Mail Results

    Sending Scan Files by E-mail Checking the E-mail Results B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 “Print & Delete Scanner Journal”.

  • Page 39: Sending Scan Files By Scan To Folder

    3. Sending Scan Files by Scan to Folder Scan files can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used.

  • Page 40: Scan To Folder Screen

    Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
  • Page 41 Preparation for Sending by Scan to Folder Note ❒ When the entire list does not fit on one screen, press [U U U U ] or [T T T T ] to scroll through the list. ❒ Group destinations are denoted by this symbol (...

  • Page 42: Sending Scan Files By Scan To Folder

    Sending Scan Files by Scan to Folder Sending Scan Files by Scan to Folder Reference Procedure for Sending by p.76 “Making the Settings Relat- Scan to Folder ed to the Orientation of the Original and Scanned Sides” A scan file is sent after scan settings E E E E and destinations are specified.
  • Page 43 Sending Scan Files by Scan to Folder G G G G • Display the destination by Specify the destination folder. selecting its initial letter You can specify the destination from the title. folder in the following ways: • Display the destination by •...
  • Page 44 Sending Scan Files by Scan to Folder ❒ An IP address can also be en- Note tered if you use one of the fol- ❒ If a protection code has been lowing operating systems : set for the shared folder, a Windows 98/Me/XP/2000 screen for entering the pro- or Windows NT 4.0.
  • Page 45 Sending Scan Files by Scan to Folder Note Specifying a folder in the FTP ❒ The connection test may take server time. A Press [Enter Destination]. ❒ You may not be able to press B Press [FTP]. [Connection Test] right after pressing [Cancel] during a connection test.
  • Page 46 Sending Scan Files by Scan to Folder P Press [Connection Test]. Note ❒ For details about the maxi- mum number of characters that can be entered, see p.120 “Scan to Folder”. ❒ The following is an example of a path where the folder name is “user”...
  • Page 47 Sending Scan Files by Scan to Folder D Select the client computer that Searching for a destination folder has the destination folder. in client computers on the network A Press [Enter Destination]. Note ❒ If authentication is required for the selected computer, a log-on screen appears.
  • Page 48 Sending Scan Files by Scan to Folder E Select a destination folder. Searching for a destination folder in the destination list A Press [ F Press [Exit]. Checking selected destinations A Use the destination field at the top of the scree n to check which destinations are select- B Press [Search by Dest.

  • Page 49: Simultaneous Storage And Sending By Scan To Folder

    Sending Scan Files by Scan to Folder Note Simultaneous Storage and ❒ A scan file is given a 21-digit Sending by Scan to Folder (excluding the extension) file name which combines the You can use the Scan to Folder func- time and date the original was tion and the storage function together.
  • Page 50 Sending Scan Files by Scan to Folder C C C C I I I I Make the scan settings. Press [OK]. J J J J Press the { { { { Start} } } } key. Note ❒ There are two ways to specify scan settings, as described be- low: •...

  • Page 51: Checking The Scan To Folder Results

    Checking the Scan to Folder Results Checking the Scan to Folder Results B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 “Print & Delete Scanner Journal”.
  • Page 52 Sending Scan Files by Scan to Folder...

  • Page 53: Storing Files

    4. Storing Files Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer. Important ❒...

  • Page 54: Storage Procedure

    Storing Files Reference Storage Procedure There are two ways to specify scan settings, as described be- You can scan and store files. low: A A A A Press the { { { { Scanner} } } } key. • Configure each setting for scanning.
  • Page 55 Storing Files G G G G The File Information screen ap- Specify file information. pears. Specify a user name, file name, and password for the file. Reference For details about specifying file information, see p.47 “Specify- ing file information”. H H H H Press the { { { { Start} } } } key.
  • Page 56 Storing Files Important Specifying a file name ❒ Do not forget the password. Scan files are automatically named If you forget it, consult the SCAN0001, SCAN0002, etc. If nec- system administrator of the essary, you can change the file machine. name.

  • Page 57: Displaying The List Of Stored Files

    Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file infor- mation. To show the list of stored files, perform the following steps: Note ❒...

  • Page 58: Viewing The List

    Storing Files Viewing the List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .

  • Page 59: Searching For Files

    Displaying the List of Stored Files List of stored files Note Displays the list of stored files. ❒ The user names shown here are names that were registered on Note the [Administrator Tools] tab in ❒ The files that are stored by func- [System Settings].

  • Page 60: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering

    Storing Files C C C C B B B B Press [OK]. Select a file. The search starts, and files whose name starts with the entered string appear. Note ❒ When you select a password protected file, the Password en- try screen appears.

  • Page 61: Checking Stored Files From A Client Computer

    Displaying the List of Stored Files Reference Checking Stored Files from a For details about installing Client Computer D e s k T o p B i n d e r , s e e p . 1 2 “DeskTopBinder”. For details You can view the list of stored files about the functions of DeskTop- from a client computer using Desk-...

  • Page 62: Managing Stored Files

    Storing Files Managing Stored Files ❒ When you select a password Deleting Files protected file, the Password en- try screen appears. Enter the You can delete files that are no longer correct password, and then needed. press [OK]. When multiple files are selected, the password entry Limitation screen appears each time a pass-...
  • Page 63 Managing Stored Files B B B B Note Press [Manage / Delete File]. ❒ The user names shown here C C C C Select the file for which you want are names that were regis- to change the file information. tered on the [Administrator Tools] tab in [System Settings].
  • Page 64 Storing Files E E E E Make sure that the file informa- Changing the password tion was changed as necessary, A Press [Change Password]. and press [Exit]. B Enter a new four to eight digit number as the password using the number keys.

  • Page 65: Delivering Scan Files

    5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used.

  • Page 66: Preparation For Delivering

    Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described be- low is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required.

  • Page 67: Network Delivery Scanner Screen

    Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .

  • Page 68: Delivering Scan Files

    Delivering Scan Files Delivering Scan Files D D D D Make settings for original orien- Delivery Procedure tation, the sides scanned, and oth- er settings if necessary. A scan file is delivered after scan set- tings and destinations are specified. If Reference necessary, you can select a sender and p.76 “Making the Settings Relat-...
  • Page 69 Delivering Scan Files G G G G ❒ To deselect a destination, press Specify the destination. the destination once more, or You can specify the destination in press [U U U U Prev.] or [T T T T Next] to the following ways: display the destination in the destination field, and then...
  • Page 70 Delivering Scan Files F Select a destination. Searching for a destination A Press [ G Press [Exit]. B Press [Search Address Book]. Manual entry of a destination A Press [Manual Input]. C Press [Search by Dest. Name]. Note The soft keyboard appears. ❒...
  • Page 71 Delivering Scan Files Note Selecting a sender from the list ❒ To deselect a destination, press [U U U U Prev.] or [T T T T Next] to display A Press [Attach Sender's Name]. the destination in the desti- nation field, and then press the { { { { Clear/Stop} } } } key.
  • Page 72 Delivering Scan Files D Enter part of the sender name. Example: To enter 00006 Press the { { { { 6} } } } key, and then Note press the { { { { #} } } } key. ❒ Enter the first character or c h ara c t e r s o f t he s e nd e r name.

  • Page 73: Simultaneous Storage And Delivery

    Delivering Scan Files ❒ When a subject has been speci- ❒ When placing multiple origi- fied, this information is added nals one-by-one, place the next to the scan file. original. For details, see p.79 “Scanning Originals in Several ❒ The subjects that can be selected Times”.
  • Page 74 Delivering Scan Files Note ❒ There are two ways to specify scan settings, as described be- low: • Configure each setting for scanning. For details, see p.73 “Specifying Scan Set- tings”. • Recall registered settings. For details, see p.82 “Programs”. D D D D Select the destination.

  • Page 75: Checking The Status Of Delivery

    Checking the Status of Delivery Checking the Status of Delivery B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 “Print & Delete Scanner Journal”.
  • Page 76 Delivering Scan Files...

  • Page 77: Using The Network Twain Scanner Function

    6. Using the Network TWAIN Scanner Function This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described be- low is required.

  • Page 78: Scanning Originals

    Using the Network TWAIN Scanner Function Scanning Originals C C C C This section explains how to scan Make the scan settings. originals using the network TWAIN A On the [File] menu, point to scanner function. [Add Document], and then click Note [Scan].
  • Page 79 Scanning Originals D D D D Click [Scan] in the scanner proper- ties dialog box. When there are additional origi- nals to scan, place the originals, and then click [Continue]. When there are no more originals, click [Complete]. Note ❒ Depending on the security set- tings, a dialog box requesting your user name and password may appear when you press...
  • Page 80 Using the Network TWAIN Scanner Function...

  • Page 81: Specifying Scan Settings

    7. Configuring/Registering Scan Settings This section describes how to specify scan settings and how to configure settings according to the orientation of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A A A A Note...
  • Page 82 Configuring/Registering Scan Settings ❖ ❖ ❖ ❖ Resolution • Text / Photo For originals containing a Select the resolution from 100 mixture of text and photo- dpi, 200 dpi, 300 dpi, 400 dpi, or graphs 600 dpi. • Photo ❖ ❖ ❖ ❖ Image Density For originals containing pho- Select the image density in sev- tographs and other pictures...
  • Page 83 Specifying Scan Settings ❖ ❖ ❖ ❖ Edit Make editing settings. • Erase Border Delete the borders of the scanned original according to the width specified. If you select [Same Width], you can specify, in millimeters, a uniform width for deleting all sides (top, bottom, left, and right).

  • Page 84: Making The Settings Related To The Orientation Of The Original And Scanned Sides

    Configuring/Registering Scan Settings Making the Settings Related to the Orientation of the Original and Scanned Sides To correctly display the top/bottom One-sided original/Two-sided orientation of a scanned original on a original selection client computer, original orientation and page flow must be set when plac- A When scanning one-sided orig- ing the original.
  • Page 85 Making the Settings Related to the Orientation of the Original and Scanned Sides ❒ If you select [Divide], the set- ❒ To enable [Wait Time for Next ting made here is valid for Original(s): SADF] in [Scanner the last page of the divided Features], select [SADF].

  • Page 86: For A Network Twain Scanner

    Configuring/Registering Scan Settings Note For a Network TWAIN Scanner ❒ If the final page of a divided original is blank, you can When using the network TWAIN skip scanning that page. To scanner, make the setting using the do this, select [1 Side] in [Last TWAIN Driver.

  • Page 87: Scanning Originals In Several Times

    Scanning Originals in Several Times Scanning Originals in Several Times B B B B Originals can be divided and scanned Make settings for scanning area to form a single file using either the and original orientation. exposure glass or the ADF. When originals are divided and scanned, the machine can wait two different ways for additional originals.

  • Page 88: When A Time Limit Is Not Specified For Additional Originals

    Configuring/Registering Scan Settings C When there are additional orig- Note inals, place them within the ❒ The selected destination ap- specified time. pears while scanning the The machine starts scanning au- originals. tomatically. B When there are additional orig- inals, place them within the Note specified time, and then press ❒...
  • Page 89 Scanning Originals in Several Times B B B B Note Make settings for scanning area ❒ The selected destination appears and original orientation. while scanning the originals. Reference F F F F p.76 “Making the Settings Relat- When there are additional origi- ed to the Orientation of the nals to scan, place them and press the { { { { Start} } } } key.

  • Page 90: Programs

    Configuring/Registering Scan Settings Programs C C C C You can register frequently used set- m Register]. Press [m tings in the machine memory and re- call them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒...

  • Page 91: Recalling A Program

    Programs G G G G Press the number of the program Recalling a Program for which you changed settings or the number of a different pro- A A A A Make sure the { { { { Scanner} } } } key is se- gram in which you want to regis- lected, and then press the { { { { Pro- ter the changed settings.

  • Page 92: Changing The Program Name

    Configuring/Registering Scan Settings Changing the Program Name A A A A Make sure the { { { { Scanner} } } } key is se- lected, and then press the { { { { Pro- gram} } } } key. B B B B Press [Change Name].

  • Page 93: Troubleshooting

    8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

  • Page 94: When The Delivery Function Does Not Work

    Troubleshooting When the Delivery Function Does Not Work Problems Causes and solutions The delivery scanner func- • If the network TWAIN scanner screen appears when the ma- tion screen is not dis- chine is switched to scanner mode, press [Exit] to switch to the played.

  • Page 95: The Network Delivery Function Cannot Be Used

    If Your Machine Does Not Operate As You Want The Network Delivery Function Cannot Be Used Problems Causes and solutions The network delivery The delivery software may be an old version or a security setting function cannot be used. may be specified. Consult the machine administrator.

  • Page 96: When A Message Is Displayed

    Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if dis- played), and contact your service representative.
  • Page 97 When a Message Is Displayed Message Causes and solutions For details about the maximum Cannot send scanned data. Exceeded number of files that can be stored, max. number of files. Unable to cap- see p.121 “Store”. Reduce the ture files. number of stored files for transmis- sion or delete unnecessary stored files.
  • Page 98 Troubleshooting Message Causes and solutions For details about the maximum Exceeded max. file capacity. Delete number of files that can be stored, the unnecessary stored files. see p.121 “Store”. Reduce the number of stored files for transmis- sion or delete unnecessary stored files.
  • Page 99 When a Message Is Displayed Message Causes and solutions A network error has occurred and Exceeded time limit for LDAP server connection has failed. Try the opera- search. Check the server status. tion once more. If the message is still shown, the network may be crowd- ed.
  • Page 100 Troubleshooting Message Causes and solutions You cannot delete the password of a Selected file is currently in use. file whose status is “Waiting...” or Cannot change password. that is being edited with DeskTop- Binder. Delete the password after canceling delivery or completing ed- iting.
  • Page 101 When a Message Is Displayed Message Causes and solutions A specified destination or sender's The destination list has been updated. name was cleared when the destina- Specified destination(s) or sender's tion list in the delivery server was name has been cleared. updated.

  • Page 102: When An Error Message Appears On The Client Computer

    Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again.
  • Page 103 When a Message Is Displayed Message Causes and solutions [Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning area. [Clear Misfeed(s) in ADF.] Remove jammed originals, and place them again.
  • Page 104 Troubleshooting Message Causes and solutions [Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the com- puter or copy Winsock from the operat- ing system CD-ROM. [No response from the scanner.] • Check whether the machine is con- nected to the network correctly.

  • Page 105: Initial Scanner Setup

    9. Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connection and Setup", Network Guide.
  • Page 106 Initial Scanner Setup ❖ ❖ ❖ ❖ Destination List Settings For explanations of settings, see p.105 “Destination List Settings”. Settings Default E-mail Scan to Store Delivery TWAIN Folder ❍ ❍ ❍ Destination List Display Delivery Priority 1 Server ❍ ❍ Destination List Display E-mail Ad- Priority 2...
  • Page 107 Scanner Features ❖ ❖ ❖ ❖ Administrator Tools For explanations of settings, see p.107 “Administrator Tools”. Settings Default E-mail Scan to Store Delivery TWAIN Folder Menu Protect Level 2...

  • Page 108: Adjusting Scanner Features

    Initial Scanner Setup Adjusting Scanner Features G G G G In Scanner Features, you can make C C C C F F F F Repeat steps to make the settings for basic operations when us- necessary settings, and then click ing this machine as a scanner.

  • Page 109: Settings

    Settings Settings ❒ If [Set Wait Time] is selected, en- Scan Settings ter the wait time in seconds (3- 999) for placing additional orig- This section explains how to set the inals with the number keys. defaults for scan settings. Scanning will start if additional originals are placed and the The scan settings consist of the fol-...
  • Page 110 Initial Scanner Setup ❖ ❖ ❖ ❖ Wait Time for Next Original(s): SADF • Changing the settings such as the scan settings When dividing originals and scan- ning them separately with the • Opening the upper cover of ADF to form a single file, select [Set the ADF Wait Time] or [Continuous Wait] for •...
  • Page 111 Settings ❒ When [Off] is selected and [Auto Selecting a custom size Detect] is selected for scan size, if originals of different sizes are When selecting [Custom Size] as the placed in the ADF, the maxi- scan size, follow the procedure be- mum size will be detected as the low.
  • Page 112 Initial Scanner Setup D D D D • Original Size Enter the scan size (area) with the X1: 140-432 mm (5.5”-17.0”) number keys. Y1: 140-297 mm (5.5”-11.7”) Select and enter values for [X3] and • Scan Area [Y3], and then press the { { { { #} } } } key. X3: 10-432 mm (0.4”-17.0”) Y3: 10-297 mm (0.4”-11.7”) Keep the scan area settings within...

  • Page 113: Destination List Settings

    Settings Destination List Settings Send Settings Select the defaults for the titles and This section explains how to set the the display priority for the destina- defaults for settings such as the com- tion list in the machine and the deliv- pression level for the scan file and ery server.
  • Page 114 Initial Scanner Setup ❖ ❖ ❖ ❖ Compression (Black & White) • [Do not Print: Disable Send]: Transmission/delivery cannot Select whether or not to compress be performed when the journal black and white scan files. is full. Note ❒ The actual time required for file Note ❒...

  • Page 115: Administrator Tools

    Settings Note Note ❒ When [Multi-page: TIFF] or [Multi- ❒ If you select [Send & Store], "Send page: PDF] is selected for [File & Store" appears in [Scanner Fea- Type Priority], the image will not tures], and files are stored and be divided even if [Yes (per sent simultaneously.
  • Page 116 Initial Scanner Setup...

  • Page 117: Appendix

    10. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.
  • Page 118 Appendix ❖ ❖ ❖ ❖ When Full Colour is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table. 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi ❍ ❍ ❍ ❍...

  • Page 119: When Using As A Network Twain Scanner

    Relationship between Resolution and File Size When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net- work TWAIN scanner, see TWAIN Driver Help. ❖ ❖ ❖ ❖ When Binary, Halftone, Gray Scale, 8 colours, or 8 colours (halftone) is selected as the Colours/ Gradations The originals can be scanned using combinations marked with ❍...
  • Page 120 Appendix ❖ ❖ ❖ ❖ When 16770K colours is selected as the Colours/ Gradations The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S). 1000 1100 1200 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍...

  • Page 121: Relationship Between File Type Specified For Scanning And File Type Specified For E-Mail/File

    Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File Relationship between File Type Specified for Scanning and File Type Specified for E- mail/File The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.

  • Page 122: Placing Originals

    Appendix Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are two orientations for placing the original. See the table below. Note ❒...
  • Page 123 Placing Originals The original displayed on a computer When using the machine as a network TWAIN scanner, this is the standard orienta- tion for the TWAIN Driver. Normally, set the original this way.

  • Page 124: Scanning Documents Of Different Sizes

    Appendix Scanning Documents of Different Sizes The following table shows how originals of different sizes in a batch are scanned differently according to the setting and the position of the originals. Settings E-mail/Scan to Folder/Store/Net- TWAIN Scanner work Delivery Scanner [Mixed Sizes] is not •...

  • Page 125: Software Supplied On Cd-Rom

    Software Supplied on CD-ROM Software Supplied on CD-ROM Table of files CD-ROM Wizard for the TWAIN Driver and utilities TWAIN Driver for Windows 95/98/Me, Drivers Twain Windows XP, Windows 2000, Windows NT Utility DeskV2 DeskTopBinder Lite TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.

  • Page 126: Desktopbinder

    Appendix DeskTopBinder DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files.

  • Page 127: Specifications For Transmission/Store/Delivery Functions

    Specifications for Transmission/Store/Delivery Functions Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission E-mail Maximum Number of Characters That Can Be Title...
  • Page 128 Appendix Scan to Folder Maximum Number of Characters That Can Be Destination folder Entered for Scan to Folder path: 256 characters User name: 128 characters Password: 128 char- acters Server name: 128 characters Destination folder path: 256 characters User name: 128 characters Password: 128 char- acters...

  • Page 129: Store

    Specifications for Transmission/Store/Delivery Functions Store Maximum Number of Characters That Can Be File Name Entered for Stored File Information User Name Password 4-8 digit number Maximum Number of Stored Files That Can Be Selected at Once Maximum number of files that can be stored 2000 Maximum number of pages that can be stored 9000...

  • Page 130: Specifications

    Appendix Specifications Scan method Flatbed scanning Maximum power consumption 1500W Image sensor type Surface of exposure glass/ADF: CCD Image Sensor Back of ADF: Contact Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) (optional), and IEEE 802.11b (Wireless LAN) (optional) A3/297 ×...

  • Page 131: Index

    INDEX A.C.S. Sensitivity Level , 103 Indicators , 3 Administrator Tools , 99 , 107 Installing software , 11 {Interrupt} } } } key , 3 Background Density of ADS (Full Colour) , 103 LDAP server , 5 Login (Using the Control Panel) , 13 Log Off (Using the Control Panel) , 14 Checking the status of delivery , 67 {Check Modes} } } } key , 3...
  • Page 132 Save , 71 Scanning originals , 70 Scanning Originals in Several Times , 79 Scan Settings , 97 , 101 Scan Size , 74 Scan to Folder , 6 , 31 , 120 Scan to Folder Screen , 32 Scan Type , 73 , 74 Selecting a custom size , 103 Select Title , 105 Send Settings , 98 , 105...
  • Page 133 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
  • Page 134 GB GB B180-7518...

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