Ricoh fax3900l Manuals

Manuals and User Guides for Ricoh fax3900l. We have 2 Ricoh fax3900l manuals available for free PDF download: User Manual, Operating Instructions Manual

Ricoh fax3900l User Manual (530 pages)

Ricoh fax3900l: User Guide

Brand: Ricoh | Category: All in One Printer | Size: 10.94 MB

Table of Contents

16
- Operating Instructions
  9
- How to Read this Manual
  15
- Manuals for this Machine
  
  19
  - Basic Features (this Manual)
    19
  - Advanced Features
    19
- 1 Introduction
  
  21
- Part Names
  
  21
- Operation Panel
  
  23
- Symbols and Conventions Used in this Manual
  
  26
- 2 Faxing
  
  27
- Transmission Modes
  
  27
- Suitable Document Types
  
  28
- Memory Transmission and Immediate Transmission
  
  29
- Very Fine Detail Faxing
  
  34
  - Resolution
    34
- Dialing
  
  35
  - Entering Numbers Directly
    35
  - Entering Pauses
    36
  - Switching to Tone Signals
    36
  - Using Quick Dial
    36
  - Using Speed Dial
    37
  - Using Groups
    38
- Reception Modes
  
  40
  - How to Select the Reception Mode
    40
- 3 Setup
  
  41
- Initial Settings and Adjustments
  
  41
  - Initial Settings
    42
- Storing and Editing Fax Numbers
  
  45
  - Storing Quick Dial Numbers
    45
  - Editing Quick Dial Numbers
    47
  - Deleting Quick Dial Numbers
    48
  - Printing a Quick Dial Key Label
    49
  - Quick Dial Key Labels
    50
  - Storing Speed Dial Numbers
    51
  - Editing Speed Dial Numbers
    52
  - Deleting Speed Dial Numbers
    54
- Storing and Editing a Group of Fax Numbers
  
  55
  - Storing a Group of Fax Numbers
    55
  - Editing a Group
    58
  - Deleting a Group
    61
- Entering Characters
  
  64
  - Entering Symbols
    64
  - Wild Card
    64
- 4 Troubleshooting
  
  67
- Loading Paper in the Main Paper Cassette
  
  67
- Adjusting the Volume and Sounds the Machine Makes
  
  69
- If an Indicator Lights on the Operation Panel
  
  71
- Communication Problems
  
  72
- Clearing a Document Jam
  
  73
- Clearing a Copy, Fax, or Print Jam
  
  74
  - Print Delivery Tray
    74
  - Inside the Machine
    74
  - Cassette Entrance
    75
  - Upper Rear Unit
    76
- Error Messages
  
  78
- Solutions to Common Problems
  
  80
- 5 Appendix
  
  85
- Options
  
  85
- Index
  
  86
Table of Contents

96
- Manuals for this Machine
  
  99
  - Basic Features (this Manual)
    99
  - Advanced Features
    99
- Part Names
  
  101
- 1 Introduction
  
  101
- Operation Panel
  
  103
- Symbols and Conventions Used in this Manual
  
  106
- Transmission Modes
  
  107
- 2 Faxing
  
  107
- Suitable Document Types
  
  108
- Memory Transmission and Immediate Transmission
  
  109
  - Memory Transmission
    109
  - Canceling a Memory Transmission
    111
  - Immediate Transmission
    112
  - Canceling an Immediate Transmission
    113
- Very Fine Detail Faxing
  
  114
  - Resolution
    114
- Dialing
  
  115
  - Entering Numbers Directly
    115
  - Entering Pauses
    116
  - Switching to Tone Signals
    116
  - Using Quick Dial
    116
  - Using Speed Dial
    117
  - Using Groups
    118
- Reception Modes
  
  120
  - How to Select the Reception Mode
    120
  - Manual Receive
    120
- Initial Settings and Adjustments
  
  121
  - Initial Settings
    122
  - Fax Number
    123
- 3 Setup
  
  121
- Storing and Editing Fax Numbers
  
  125
  - Storing Quick Dial Numbers
    125
  - Editing Quick Dial Numbers
    127
  - Deleting Quick Dial Numbers
    128
  - Printing a Quick Dial Key Label
    129
  - Quick Dial Key Labels
    130
  - Storing Speed Dial Numbers
    131
  - Editing Speed Dial Numbers
    132
  - Deleting Speed Dial Numbers
    134
- Storing and Editing a Group of Fax Numbers
  
  135
  - Storing a Group of Fax Numbers
    135
  - Editing a Group
    138
  - Deleting a Group
    141
- Entering Characters
  
  144
  - Entering Symbols
    144
  - Wild Card
    144
- Loading Paper in the Main Paper Cassette
  
  147
- 4 Troubleshooting
  
  147
- Adjusting the Volume and Sounds the Machine Makes
  
  149
- If an Indicator Lights on the Operation Panel
  
  151
- Communication Problems
  
  152
- Clearing a Document Jam
  
  153
- Clearing a Copy, Fax, or Print Jam
  
  154
  - Print Delivery Tray
    154
  - Inside the Machine
    154
  - Cassette Entrance
    155
  - Upper Rear Unit
    156
- Error Messages
  
  158
- Solutions to Common Problems
  
  160
- 5 Appendix
  
  165
- Options
  
  165
- Index
  
  166
  - Safety Information
    179
  - Safety During Operation
    179
  - Important Safety Instructions
    181
  - Energy Star Program
    182
Table of Contents

184
- Manuals for this Machine
  191
  - Advanced Features (this Manual)
    191
  - Basic Features
    191
- 1 Transmission Options
  
  193
  - Sending at a Specific Time (Send Later)
    193
  - Personal Codes
    194
  - Fax Header Print
    195
  - Sending Confidential Messages
    196
  - Leaving a Document to be Picked up by Others (Polling Transmission)
    198
  - Calling to Request a Message (Polling Reception)
    200
  - Transfer Request
    202
    
    Specifying an End Receiver
    203
  - SUB Code Transmission
    204
  - SEP Code Polling Reception
    205
  - Mail Option
    206
- 2 Communication Information
  
  207
  - Canceling Transmission or Reception
    207
  - Printing a File List
    208
  - Printing a Stored Message
    209
  - Printing a Confidential Fax Message
    210
  - Printing a Memory-Locked Message
    211
  - Printing the Journal
    212
  - Mail Reception
    213
- 3 Other Transmission Features
  
  215
  - Handy Dialing Functions
    215
    
    Chain Dial
    215
    
    Telephone Directory
    216
    
    Redial
    217
    
    Dial Options
    218
  - On Hook Dial
    219
  - Manual Dial
    220
  - Selecting G3 or G4
    221
  - Tone Signals
    222
    
    Using the {P} (Tone) Key
    222
  - Transmission Functions
    223
    
    Stamp
    223
    
    Closed Network Transmission
    223
    
    Label Insertion
    224
    
    No Document, no Dial
    224
    
    Blank Sheet Detect
    225
  - More Transmission Functions
    226
    
    If Memory Runs out While Storing a Document
    226
    
    Checking the Transmission Result
    226
    
    Broadcasting Sequence
    227
    
    Sending a Fax Straight Away
    227
    
    Broadcasting: Checking Progress
    227
    
    Auto Redial
    227
    
    Batch Transmission
    228
    
    Dual Access
    228
    
    ECM (Error Correction Mode)
    229
    
    Parallel Memory Transmission
    229
  - Printed Reports
    230
    
    File Reserve Report (Switch 03, Bit 2)
    230
    
    Communication Result Report (Memory Transmission) (Switch 03, Bit 0)
    230
    
    Communication Failure Report (on if Communication Result Report Is Off) (Switch 03, Bit 0)
    230
    
    Transmission Result Report (Switch 03, Bit 5)
    230
    
    Report Formats
    231
- 4 Reception Features
  
  233
  - General
    233
    
    Immediate Reception
    233
    
    Memory Reception
    233
    
    Printing Documents that Have Been Received into Memory (Substitute Reception)
    234
    
    Receiving Messages in Telephone Mode
    235
  - Printing Options
    236
    
    Center Mark
    236
    
    Checkered Mark
    236
    
    TSI Print
    236
    
    CIL/TID Print
    236
    
    Reception Time
    237
    
    Two in One
    237
    
    Reverse Order Printing
    237
  - If Incoming Messages Do Not Fit on Paper
    238
    
    Breaking down Large Format Messages
    238
- 5 Copying
  
  239
- 6 Facsimile User Tools
  
  241
  - Programs
    241
    
    Storing a Program
    241
    
    Using a Program
    242
    
    Editing a Program
    242
    
    Editing the Program Name
    242
    
    Deleting a Program
    243
  - Storing an Often Used Document (Auto Document)
    244
    
    Storing an Auto Document
    244
    
    Sending an Auto Document as an Attachment
    245
    
    Editing an Auto Document
    246
    
    Editing an Auto Document Name
    246
    
    Deleting an Auto Document
    247
  - User Function Keys
    248
    
    Assigning User Function Keys
    248
    
    Using a User Function Key
    250
    
    Editing a User Function Key
    250
    
    Deleting a User Function Key
    251
  - Lists You Can Print out Yourself
    252
    
    Printing Dial Lists
    252
    
    Printing a Quick Dial Label
    252
  - Printing a Keystroke Program List
    253
  - Printing an Auto Document
    254
  - Printing a User Function Key List
    255
  - Setting the Date and Time
    256
  - Summer Time / Daylight Saving Time
    257
  - Changing the Paper Size Setting
    258
  - Selecting the Display Language
    259
- 7 Key Operator Settings
  
  261
  - Function List
    261
  - Using Key Operator Settings
    264
    
    Counters
    264
  - Resetting the PAD Counters
    265
  - Authorized Reception
    266
  - Multi-Copy Reception
    269
  - Memory Lock
    271
  - Specified Cassette
    273
  - Forwarding
    275
    
    Switching Forwarding On/Off
    275
  - Backup File Transmission
    281
  - Energy Save Timer
    283
  - User Parameters
    285
    
    Changing User Parameters and Printing a List
    285
  - Programming the Personal Codes
    290
    
    Registering Personal Codes
    290
    
    Editing a Personal Code
    291
    
    Deleting a Personal Code
    292
    
    Printing the Personal Code List
    293
    
    Restricted Access
    293
    
    ISDN Local Directory Number Routing
    294
  - ID Code
    295
    
    Registering ID Codes
    295
  - Line Type
    297
  - Select Line
    298
  - PSTN Access Number
    299
  - Transfer Report
    300
  - Isdn G3/G4
    302
    
    Storing ISDN Telephone Numbers
    303
    
    Editing ISDN Telephone Numbers
    306
    
    Deleting ISDN Telephone Numbers
    306
  - Network
    308
  - Dialup
    309
  - Key Layout
    310
  - Memory Option
    311
  - Memory File Transfer
    312
  - Margin Adjust
    313
  - RDS On/Off
    315
  - System Parameter Transmission
    316
- 8 Troubleshooting
  
  317
- 9 Maintaining Your Machine
  
  323
- 10 Installation
  
  341
  - Before Installation
    341
  - Machine Environment
    342
    
    Location
    342
    
    Installing the Optional Memory Card
    342
    
    Installing the Optional Handset
    343
  - Connecting to a Telephone Line
    344
  - Connecting the Power and Switching on
    345
  - Specifications
    347
    
    Base Machine
    347
    
    Optional Second Paper Cassette
    348
    
    Bypass Feeder
    348
    
    Document and Paper Specifications
    349
    
    Energy Saving
    350
    
    Storage Capacity
    352
  - Function List
    353
    
    Advanced Transmission Features
    353
  - Communication Information
    354
  - Fax Features
    355
  - Key Operator Tools
    357
  - Certification Label
    358
  - Index
    359
    
    Internet Fax Precautions
    368
    
    Lan Fax Features
    369
Table of Contents

370
- Overview
  
  373
- 1 Getting Ready
  
  373
- Operation Panel
  
  374
- Connecting to a LAN
  
  376
  - Connecting the LAN Cable
    376
- SMTP Reception
  
  377
- E-Mail Server Settings (by Network Administrator)
  
  378
  - E-Mail Servers that Have Been Confirmed to Work
    378
- NIC FAX Initial Settings
  
  379
- Network Settings
  
  381
  - TCP/IP Settings
    381
  - E-Mail Server Settings
    384
  - Auto Mail Reception
    388
  - Returning to the Initial Display
    388
- Installing the Applications
  
  389
  - System Requirements
    389
  - Before Starting Installation
    389
  - Installing the Applications
    390
- NIC FAX Monitor Settings
  
  395
  - Entering Administrator Mode
    395
  - Internet E-Mail Settings
    396
  - TCP/IP Settings
    397
  - Other Settings
    398
  - Monitor Settings
    399
- Setting the Administrator Mode Password
  
  400
- Transmission
  
  401
  - Confirming Reception
    404
- 2 Internet Faxing
  
  401
- Transfer Request
  
  405
  - Transfer Request by E-Mail
    406
  - Specifying Transfer Stations
    408
- Reception
  
  409
  - Automatic E-Mail Reception
    409
  - Manual E-Mail Reception
    409
  - Routing of Received Faxes
    410
  - Transfer of Received Faxes
    411
- Transferring Mail Received Via SMTP
  
  412
  - Getting Ready
    412
  - Specifying Mail Transfer
    413
- Canceling Transmission of an Internet Fax
  
  414
  - While the Document Is Being Scanned in
    414
  - After the Document Has Been Scanned in
    414
- Reports and Lists
  
  415
  - Error Mail Notification
    415
  - Error Report (Mail)
    415
  - Journal
    416
  - Personal Code List
    418
  - Transmission Result Notification Mail (Transfer Result Report)
    418
- Scanning Operation
  
  419
- Basic Transmission
  
  421
- 3 Using LAN FAX
  
  421
- Address Book
  
  424
- Printing
  
  425
- Setting LAN FAX Properties
  
  426
- Memory Option
  
  428
- Quick Dials
  
  429
  - To Register or Edit an E-Mail Address in a Quick Dial
    429
- 4 Registering E-Mail Addresses
  
  429
- User Parameters
  
  432
- Starting up and Quitting NIC FAX Monitor
  
  435
  - Starting up NIC FAX Monitor
    435
  - Quitting NIC FAX Monitor
    435
- 5 NIC FAX Monitor
  
  435
- NIC FAX Monitor Initial Screen
  
  436
- Specifying the Target Fax
  
  437
- Changing the Connection Mode
  
  438
  - Changing from User Mode to Administrator Mode
    438
  - Changing from Administrator Mode to User Mode
    438
- Memory Status
  
  439
- Journals (Transmission and Reception)
  
  441
  - Viewing the Transmission and Reception Journals
    441
- Address Book (Quick Dial, Speed Dial, Group Dial)
  
  442
  - Adding a New Quick Dial
    442
  - Adding a New Speed Dial
    444
  - Adding a New Group Dial
    445
- Adding Forwarding Station Addresses
  
  447
  - Editing Forwarding Settings
    448
- Adding Personal Codes
  
  450
- Viewing Fax Information
  
  452
- Backing up and Restoring Memory Data
  
  453
  - Backing up Memory Data
    453
  - Restoring Memory Data
    454
  - Backup Files Saved in CSV Format
    456
- Using Online Help
  
  457
  - Using Index Search
    457
  - Using Keyword Search
    457
  - Displaying Version Information
    457
- Error Messages
  
  459
  - NIC FAX Display Messages
    459
  - NIC FAX Monitor Initial Screen Messages
    461
  - NIC FAX Monitor Operation Messages
    462
  - LAN FAX Operation Messages
    467
- 6 Troubleshooting
  
  459
- 7 Appendix
  
  469
- Uninstalling NIC FAX Applications
  
  469
  - Uninstalling the NIC FAX Application, Address Book or Multidirect Print
    469
  - Uninstalling the LAN FAX Driver
    470
- Specifications
  
  471
- Received Images
  
  472
Table of Contents

485
- Index
  
  486
- Overview
  
  487
- 1 Getting Ready
  
  487
- Operation Panel
  
  488
- Internet Fax Initial Settings
  
  490
  - Dial-Up Settings
    491
- Transmission
  
  499
  - Confirming Reception
    503
- 2 Internet Faxing
  
  499
- Transfer Request
  
  504
  - Transfer Request by E-Mail
    505
  - Specifying Transfer Stations
    507
- Reception
  
  508
  - Automatic E-Mail Reception
    508
  - Manual E-Mail Reception
    508
  - Routing of Received Faxes
    510
  - Transfer of Received Faxes
    511
- Canceling Transmission of an Internet Fax
  
  512
  - While the Document Is Being Scanned in
    512
  - After the Document Has Been Scanned in
    512
- Reports and Lists
  
  513
  - Error Mail Notification
    513
  - Error Report (Mail)
    513
  - Server-Generated Error E-Mail
    513
  - Journal
    514
  - Fax Journal
    514
  - Personal Code List
    515
- Quick Dials
  
  517
  - To Register or Edit an E-Mail Address in a Quick Dial
    517
- 3 Registering E-Mail Addresses
  
  517
- User Parameters
  
  520
- Error Messages
  
  523
  - Internet Fax Display Messages
    523
- 4 Troubleshooting
  
  523

Ricoh fax3900l Operating Instructions Manual (194 pages)

Brand: Ricoh | Category: Printer | Size: 4.36 MB

Table of Contents
14
Manuals for this Machine
21
- Advanced Features (this Manual)
  21
- Basic Features
  21
1 Transmission Options

23
2 Communication Information

37
- Canceling Transmission or Reception
  37
- Printing a File List
  38
- Printing a Stored Message
  39
- Printing a Confidential Fax Message
  40
- Printing a Memory-Locked Message
  41
- Printing the Journal
  42
- Mail Reception
  43
3 Other Transmission Features

45
- Handy Dialing Functions
  45
  - Chain Dial
    45
  - Telephone Directory
    46
  - Redial
    47
  - Dial Options
    48
- On Hook Dial
  49
- Manual Dial
  50
- Selecting G3 or G4
  51
- Tone Signals
  52
  - Using the {P} (Tone) Key
    52
- Transmission Functions
  53
  - Stamp
    53
  - Closed Network Transmission
    53
  - Label Insertion
    54
  - No Document, no Dial
    54
  - Blank Sheet Detect
    55
- More Transmission Functions
  56
  - If Memory Runs out While Storing a Document
    56
  - Checking the Transmission Result
    56
  - Broadcasting Sequence
    57
  - Sending a Fax Straight Away
    57
  - Broadcasting: Checking Progress
    57
  - Auto Redial
    57
  - Batch Transmission
    58
  - Dual Access
    58
  - ECM (Error Correction Mode)
    59
  - Parallel Memory Transmission
    59
- Printed Reports
  60
4 Reception Features

63
- General
  63
- Printing Options
  66
  - Center Mark
    66
  - Checkered Mark
    66
  - TSI Print
    66
  - CIL/TID Print
    66
  - Reception Time
    67
  - Two in One
    67
  - Reverse Order Printing
    67
- If Incoming Messages Do Not Fit on Paper
  68
  - Breaking down Large Format Messages
    68
5 Copying

69
6 Facsimile User Tools

71
- Programs
  71
  - Storing a Program
    71
  - Using a Program
    72
  - Editing a Program
    72
  - Editing the Program Name
    72
  - Deleting a Program
    73
- Storing an Often Used Document (Auto Document)
  74
- User Function Keys
  78
- Lists You Can Print out Yourself
  82
  - Printing Dial Lists
    82
  - Printing a Quick Dial Label
    82
- Printing a Keystroke Program List
  83
- Printing an Auto Document
  84
- Printing a User Function Key List
  85
- Setting the Date and Time
  86
- Summer Time / Daylight Saving Time
  87
- Changing the Paper Size Setting
  88
- Selecting the Display Language
  89
7 Key Operator Settings

91
- Function List
  91
- Using Key Operator Settings
  94
  - Counters
    94
- Resetting the PAD Counters
  95
- Authorized Reception
  96
- Multi-Copy Reception
  99
- Memory Lock
  101
- Specified Cassette
  103
- Forwarding
  105
  - Switching Forwarding On/Off
    105
- Backup File Transmission
  111
- Energy Save Timer
  113
- User Parameters
  115
  - Changing User Parameters and Printing a List
    115
- Programming the Personal Codes
  120
  - Registering Personal Codes
    120
  - Editing a Personal Code
    121
  - Deleting a Personal Code
    122
  - Printing the Personal Code List
    123
  - Restricted Access
    123
  - ISDN Local Directory Number Routing
    124
- ID Code
  125
  - Registering ID Codes
    125
- Line Type
  127
- Select Line
  128
- PSTN Access Number
  129
- Transfer Report
  130
- Isdn G3/G4
  132
- Network
  138
- Dialup
  139
- Key Layout
  140
- Memory Option
  141
- Memory File Transfer
  142
- Margin Adjust
  143
- RDS On/Off
  145
- System Parameter Transmission
  146
8 Troubleshooting

147
9 Maintaining Your Machine

153
10 Installation

171
- Before Installation
  171
- Machine Environment
  172
  - Location
    172
  - Installing the Optional Memory Card
    172
  - Installing the Optional Handset
    173
- Connecting to a Telephone Line
  174
- Connecting the Power and Switching on
  175
11 Appendix

177
- Specifications
  177
  - Base Machine
    177
  - Optional Second Paper Cassette
    178
  - Bypass Feeder
    178
  - Document and Paper Specifications
    179
  - Energy Saving
    180
  - Storage Capacity
    182
- Function List
  183
  - Advanced Transmission Features
    183
- Communication Information
  184
- Fax Features
  185
- Key Operator Tools
  187
- Certification Label
  188
- Index
  189

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Ricoh fax3900l Manuals

Ricoh fax3900l User Manual (530 pages)

Table of Contents

Table of Contents

Manuals for this Machine

1 Introduction

Part Names

Operation Panel

Symbols and Conventions Used in this Manual

2 Faxing

Transmission Modes

Suitable Document Types

Memory Transmission and Immediate Transmission

Very Fine Detail Faxing

Dialing

Reception Modes

3 Setup

Initial Settings and Adjustments

Storing and Editing Fax Numbers

Storing and Editing a Group of Fax Numbers

Entering Characters

4 Troubleshooting

Loading Paper in the Main Paper Cassette

Adjusting the Volume and Sounds the Machine Makes

If an Indicator Lights on the Operation Panel

Communication Problems

Clearing a Document Jam

Clearing a Copy, Fax, or Print Jam

Error Messages

Solutions to Common Problems

5 Appendix

Options

Index

Table of Contents

Manuals for this Machine

Part Names

1 Introduction

Operation Panel

Symbols and Conventions Used in this Manual

Transmission Modes

2 Faxing

Suitable Document Types

Memory Transmission and Immediate Transmission

Very Fine Detail Faxing

Dialing

Reception Modes

Initial Settings and Adjustments

3 Setup

Storing and Editing Fax Numbers

Storing and Editing a Group of Fax Numbers

Entering Characters

Loading Paper in the Main Paper Cassette

4 Troubleshooting

Adjusting the Volume and Sounds the Machine Makes

If an Indicator Lights on the Operation Panel

Communication Problems

Clearing a Document Jam

Clearing a Copy, Fax, or Print Jam

Error Messages

Solutions to Common Problems

5 Appendix

Options

Index

Table of Contents

1 Transmission Options

2 Communication Information

3 Other Transmission Features

4 Reception Features

5 Copying

6 Facsimile User Tools

7 Key Operator Settings

8 Troubleshooting

9 Maintaining Your Machine

10 Installation

Table of Contents

Overview

1 Getting Ready

Operation Panel

Connecting to a LAN

SMTP Reception