Deleting Groups; Using The Recipients Table; Importing Recipient Lists; Example Recipient Csv Format - Multitech FaxFinder FF440 Administrator's Manual

Chapter 5 – Managing Users, Contacts, and Recipients

Deleting Groups

1. Click Contacts and then click either Personal Groups or Global Groups.
2. Click Delete All to permanently delete all groups listed on the page.
Click Delete for an individual group to permanently delete that entry.
3. Confirm the deletion when prompted.

Using the Recipients Table

Use the Recipients table to link one or more fax delivery options to an extension number. Each recipient entry
includes an extension number, name, and fax destinations.
A fax destination (intended recipient) can be a FaxFinder user account, printer, network share, an external
email address, or a trash bin.
To view recipients:
●
Click Fax Configuration | Inbound Routing and scroll to the bottom section.

Importing Recipient Lists

You can import recipient records a from a CSV file, if the file is formatted correctly. To enter recipients
individually, refer to Routing Inbound Faxes
If you are moving from one FaxFinder to another, you can export the recipient list in the correct format from
the old unit and import it into the new one. Otherwise, you need a properly formatted CSV file.
●
Your file must conform to the order and format
●
If any of your data has apostrophes, commas, or quote marks, enclose the data in double quotes.
●
Header rows are optional. CSV files created through the Export function include header information in the
first row.

Example Recipient CSV Format

The following example shows an optional header row. Data in your CSV file must be in the same order.
The example links five fax destinations to three extensions. This would add three entries to the Recipients
table, with the last entry having three fax destinations.
Extension Name
1001 John Doe
1002 Jane Doe
Sales
2000 Department
Sales
2000 Department
Sales
2000 Department
In this example, any fax sent to extension 2000 will be sent to both the printer and share folder, and a fax
notification will be sent to the sales@company.com email address.
42
in Chapter 2.
Destination Type Destination Value
Email jdoe@example.com
User Janie
Notify sales@example.com
Printer HPLJ3035
Share //sales_server_name/share_name/folder_name
FaxFinder x40 Administrator Guide