Page 1 Océ cm4521 Printing for Professionals User’s Guide Box Operations...
Page 2: Energy Star
Thank you for choosing this machine. This User’s Guide contains details on the operations required to use the User Box functions of the cm4521, precautions on their use, and basic trouble- shooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this User’s Guide before using the machine.
Page 3: Trademarks And Registered Trademarks
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)” 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl- core@openssl.org. cm4521...
Page 4 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. cm4521...
Page 5: Netsnmp License
[including the GNU Public Licence.] NetSNMP License Part 1: CMU/UCD copyright notice: (BSD like) Copyright 1989, 1991, 1992 by Carnegie Mellon University Derivative Work - 1996, 1998-2000 Copyright 1996, 1998-2000 The Regents of the University of California All Rights Reserved cm4521...
Page 6 TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH- ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. cm4521...
Page 7 - Redistributions in binary form must reproduce the above copyright no- tice, this list of conditions and the following disclaimer in the documen- tation and/or other materials provided with the distribution. cm4521...
Page 8 TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH- ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. Part 6: Cisco/BUPTNIC copyright notice (BSD) cm4521...
Page 9 ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. All other product names mentioned are trademarks or registered trademarks of their respective companies cm4521...
Page 10: Table Of Contents
When user authentication and account track settings are not specified ................... 2-6 When only user authentication settings are specified ....2-7 When only account track settings are specified ......2-8 When user authentication and account track settings are specified, but not synchronized ............. 2-8 cm4521...
Page 11 Available operations in the File Document screen ......3-2 Checking documents saved in user boxes ........3-3 Description of File Document screen ..........3-5 Searching for a user box name ............3-6 Deleting a document .................3-8 Changing the document name ............3-10 Moving a document .................3-12 x-10 cm4521...
Page 12 Description of Use Document screen ..........5-5 Searching for a user box name ............5-5 To send a document ..............5-6 Specifying the destination ............... 5-8 Selecting from the address book ........... 5-8 Selecting from a group destination ..........5-9 cm4521 x-11...
Page 13 To print a document ..............6-10 Available transmission parameters ..........6-13 To send a document ..............6-15 Changing the text .................6-16 Encrypted PDF User Box ..............6-20 Printing ..................6-20 Deleting ..................6-22 Specifying Utility mode parameters Settings that can be specified from Utility mode ......7-2 x-12 cm4521...
Page 14 HDD Encryption Setting ............... 7-40 Format HDD ................. 7-42 Appendix Error message list ................8-2 Entering text ..................8-3 Enlarging the keyboard ..............8-5 To type text ..................8-6 List of Available Characters ............8-6 Glossary ..................... 8-7 Index Index ....................9-2 cm4521 x-13...
Page 15: About This Manual
Introduction About this manual This User’s Guide covers the cm4521 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine. For the operating procedures of Windows or Macintosh operating system and application programs, refer to the respec- tive manuals.
Page 16: Explanation Of Manual Conventions
Introduction Explanation of manual conventions cm4521 x-15...
Page 17 Introduction x-16 cm4521...
Page 18: User's Guides
User’s Guide [Box Operations] (this manual) This manual contains operating procedures for using the user boxes on the hard disk. Refer to this manual for details on saving data in user boxes, re- trieving data from user boxes and transferring data. cm4521 x-17...
Page 19 In order to use the fax functions, the optional fax kit must be purchased sep- arately. User’s Guide [Network Fax Operations] This manual contains details on the network fax functions. Refer to this man- ual for operating procedures on Internet faxing and IP address faxing. x-18 cm4521...
Page 20: Overview Of The User Box Functions
Overview of the User Box functions...
Page 21: User Box Functions
2-6. System user boxes These are boxes that were already set up when the machine was purchased. There are six types of system user boxes. For details on using the system user boxes, refer to the corresponding User’s Guide. cm4521...
Page 22 AU-201 is installed. A document can be printed after the user has logged on using authentication unit. For details, refer to the manual provided with the authentication unit. Note With this machine, 1,000 boxes can be created. The boxes can be given any number between 1 and 999,999,999. cm4521...
Page 23: Available User Box Functions
“Printing/sending a system user box docu- ment” on page 6-2 Sending a user box document “Sending a user box document” on page 5-2 Sending a system user box document “Printing/sending a system user box docu- ment” on page 6-2 cm4521...
Page 24: Organizing Documents
“Deleting a document” on page 3-8 Renaming a saved document “Changing the document name” on page 3-10 Changing the box of a saved document “Moving a document” on page 3-12 Copying a saved document to a different user “Duplicating a document” on page 3-14 cm4521...
Page 25: Specifying Settings For Using The User Box Functions
Connection from a Web browser on a computer on the network. Detail For details on registering and specifying settings for destinations, refer to the sections listed below. “Registering user boxes” on page 7-7 For details on using Web Connection, refer to the User’s Guide [Web Connection Operations]. cm4521...
Page 26: Saving Documents
Saving documents...
Page 27: Information On Saving Documents
Type in the user name and password, and then touch [Login] or press the [Access] key. With user authentication (external server authentication) Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. cm4521...
Page 28 If “Prohibited Functions When Authentication Error” in Administrator mode is set to “Mode 2” and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. cm4521...
Page 29: Registering User Boxes
“Document Name”; however, it is added automatically as part of the name when the file is transmitted. Add this part to the name according to the naming conditions of the server receiving the files, for example, when data is sent by FTP. cm4521...
Page 30 This is the extension for the specified data format. These characters do not appear beside “Document Name”; however, they are added automatically as part of the name when the file is transmitted. Note “S” appears for documents saved from the Fax/Scan mode screen or the User Box mode screen. cm4521...
Page 31: Authentication And User Boxes That Can Be Accessed
Specify the user authentication and account track settings according to the desired functions. When user authentication and account track settings are not specified Create and access Public user box Users can access all public user boxes. User boxes created by users and the administrator are public user boxes. cm4521...
Page 32: When Only User Authentication Settings Are Specified
A user box administrator can access all public user boxes and all personal user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes become public user boxes. cm4521...
Page 33: When Only Account Track Settings Are Specified
If authentication data is erased by canceling the account track settings or changing the authentication method, all group user boxes become public user boxes. When user authentication and account track settings are specified, but not synchronized Account A Account B User 1 cm4521...
Page 34 A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes and group user boxes become public user boxes. cm4521...
Page 35: When User Authentication And Account Track Settings Are Specified And Synchronized
When user authentication and account track settings are specified and synchronized Account B Account A User 1 User 2 If the account for the user was previously registered, group user boxes for accounts that the user does not belong to cannot be accessed. 2-10 cm4521...
Page 36 A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes and group user boxes become public user boxes. cm4521 2-11...
Page 37: Saving Copies In User Boxes
Basic screen settings Color × Paper × Zoom × Original > Copy Fold/Bind Center Staple/Fold Collate/Group Punch Staple Duplex/Combine Combine × Quality/Density Original Type × Density × Background Adjustment × Application Sheet/Cover/Chapter Insert Edit Color × Page Margin Stamp/Composition 2-12 cm4521...
Page 38: Saving Copy Documents
The document can be saved in the following types of user boxes. Public user boxes Personal user boxes (when user authentication settings are specified) Group user boxes (when account track settings are specified) Annotation User Box Press the [Copy] key in the control panel. Touch [Application]. cm4521 2-13...
Page 39 To type in a user box number to specify the user box, touch [Enter User Box No.]. – To save the document in the Annotation User Box, touch [System User Box], and then touch [Annotation User Box] to select the user box. 2-14 cm4521...
Page 40 % It is not necessary to enter the password when saving data, even if a password has been specified for the user box. Touch [OK]. Specify the name of the document to be saved. To change the auto- matically specified name, touch [Document Name]. cm4521 2-15...
Page 41 Detail For details on the copy settings, refer to the User’s Guide [Copy Opera- tions]. For details on printing the document saved in a user box, refer to “Print- ing a user box document” on page 4-2. 2-16 cm4521...
Page 42: Saving Scans In User Boxes
Note If a user box destination is used, the document is automatically saved with the default name. Press the [Fax/Scan] key in the control panel. The Fax/Scan mode screen appears. cm4521 2-17...
Page 43 For details on the scan and document settings, refer to the User’s Guide [Network Scanner Operations]. Load the document into the ADF or place it on the original glass. Press the [Start] key in the control panel. The document is scanned and the data is saved. 2-18 cm4521...
Page 44: Entering Destinations Directly
Administrator Settings screen, then [Security Details]) is set to “Restrict”, [Direct Input] does not appear. Press the [Fax/Scan] key in the control panel. The Fax/Scan mode screen appears. Touch [Direct Input]. Touch [User Box]. The User Box screen appears. cm4521 2-19...
Page 45 Touch the tab for the desired user box, and then select the user box. – To type in a user box number to specify the user box, touch [Enter User Box No.]. The button for the selected user box appears selected. 2-20 cm4521...
Page 46 “Broadcast Destinations”. Specify the necessary scan settings. – For details on the scan and document settings, refer to the User’s Guide [Network Scanner Operations]. Load the document into the ADF or place it on the original glass. cm4521 2-21...
Page 47: Saving In User Box Mode
Press the [User Box] key in the control panel, and then directly type in the user box destination. Documents to be saved can be used in the same way as saved scan data. Press the [User Box] key in the control panel. The User Box Operations screen appears. Touch [Save Document]. 2-22 cm4521...
Page 48 – The default name appears beside “Document Name”. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. cm4521 2-23...
Page 49 Load the document into the ADF or place it on the original glass. Touch [Start], or press the [Start] key in the control panel. Note Only one user box destination can be specified with a single transmis- sion. 2-24 cm4521...
Page 50: Saving Printouts In User Boxes
Personal user boxes (when user authentication settings are specified) Group user boxes (when account track settings are specified) Annotation User Box Saving data in a user box In the application, click “Print” on the “File” menu. Click the [Properties] button beside the printer name. cm4521 2-25...
Page 51 Saving documents From the “Output Method” list, select “Save in User Box” or “Save in User Box/Print”. In the User Settings dialog box, type the file name and box number, and then click the [OK] button. 2-26 cm4521...
Page 52 If user authentication and account track settings have been specified, click the [Authentication/Account Track] button, and then type in the user name for logging on and account information. For details, refer to the Us- er’s Guide [Print Operations]. cm4521 2-27...
Page 53: Saving Data In The Secure Print User Box
Saving documents Saving data in the Secure Print User Box In the application, click “Print” on the “File” menu. Click the [Properties] button beside the printer name. From the “Output Method” list, select “Secure Print”. 2-28 cm4521...
Page 54 Saving documents In the User Settings dialog box, type the ID and password for the con- fidential document, and then click the [OK] button. Click the [OK] button. Click the [OK] button to start printing. cm4521 2-29...
Page 55: Saving Data In The Encrypted Pdf User Box
- Saving with direct printing from Web Connection Detail For details on Direct Print, refer to the corresponding manual. For details on printing a document saved in the Encrypted PDF User Box, refer to “Encrypted PDF User Box” on page 6-20. 2-30 cm4521...
Page 56: Specifying Scan Settings
Adjust the image quality, such as the background, color p. 2-41 and sharpness. Erase Specify settings for the “Erase” function. p. 2-46 Book Scan Set the “Book Copy” function. p. 2-48 Application Specify settings for the scan size. p. 2-50 cm4521 2-31...
Page 57: Original Type
Select this setting for documents consisting of text that generally ap- pears faint. Copied Paper Select this setting for documents with an even density produced using a copier or printer. If “Text/Photo” or “Photo” is selected, the photo type can also be selected. 2-32 cm4521...
Page 58 The “Compact PDF” File Type setting and the “Text” or “Dot Matrix Orig- inal” Original Type settings cannot be selected at the same time. In the Save Document screen, touch [Scan Settings]. Touch [Original Type]. Touch the button for the image quality. cm4521 2-33...
Page 59: Simplex/Duplex
Select this setting to scan a double-sided document. Cover + 2-Sided Select this setting to scan the first page of the document as a single- sided cover page, then scan the remaining pages as double-sided. In the Save Document screen, touch [Scan Settings]. Touch [Simplex/Duplex]. 2-34 cm4521...
Page 60: Resolution
Saving documents Select the scanning type. Touch [OK], and then touch [OK] in the next screen that appears. Resolution Select the resolution for scanning. In the Save Document screen, touch [Scan Settings]. Touch [Resolution]. cm4521 2-35...
Page 61: File Type
Color setting. The possible combinations of the File Type and Color settings are shown below. Auto Color Full Color Gray Scale Black Compact PDF × TIFF JPEG × If the “PDF” or “Compact PDF” File Type setting is selected, the encryption level and stamp combination method can be specified. 2-36 cm4521...
Page 62 2-41. Note The “Compact PDF” File Type setting and the “Text” or “Dot Matrix Orig- inal” Original Type settings cannot be selected at the same time. In the Save Document screen, touch [Scan Settings]. Touch [File Type]. cm4521 2-37...
Page 63 When saving data in a user box, the page must be specified, even if “Single Page” was selected before scanning. Select the file format. – When saving data in a user box, the file format must be specified, even if the file format was selected before scanning. 2-38 cm4521...
Page 64 If “PDF” or “Compact PDF” was selected, touch [Encryption], if neces- sary. – The contents of a document saved with encryption cannot be pre- viewed. Specify the encryption settings. Touch [OK]. Select the scan setting. Touch [OK], and then touch [OK] in the next screen that appears. cm4521 2-39...
Page 65: Density
In the Save Document screen, touch [Scan Settings]. Touch [Density]. Select the density. – To adjust the density, touch [Light] or [Dark]. – To select the default setting, touch [Standard]. Touch [OK], and then touch [OK] in the next screen that appears. 2-40 cm4521...
Page 66: Separate Scan
Select this setting for documents with distinct black and white areas, such as in line drawings. Some Color settings may not be available, depending on the selected File Type setting. The possible combinations of the Color and File Type settings are shown below. cm4521 2-41...
Page 67 For details on specifying the File Type setting, refer to “File Type” on page 2-36. In the Save Document screen, touch [Scan Settings]. Touch [Quality Adjustment]. Select the color type. Touch [OK], and then touch [OK] in the next screen that appears. 2-42 cm4521...
Page 68: Background Adjustment (Quality Adjustment)
In that case, the density of the background can be ad- justed. In the Save Document screen, touch [Scan Settings]. Touch [Quality Adjustment]. Touch [Background Removal]. cm4521 2-43...
Page 69: Sharpness (Quality Adjustment)
Touch [OK], and then touch [OK] in the next screen that appears. Sharpness (Quality Adjustment) Contours, for example, the edges of text, can be emphasized when scan- ning. In the Save Document screen, touch [Scan Settings]. Touch [Quality Adjustment]. 2-44 cm4521...
Page 70 Saving documents Touch [Sharpness]. Adjust the sharpness. Touch [OK], and then touch [OK] in the next screen that appears. cm4521 2-45...
Page 71: Quality Adjustment (Erase)
Frame Erase screen (displayed from the Erase screen). In the Save Document screen, touch [Scan Settings]. Touch [Erase]. Touch [Quality Adjustment]. Select the width of the area to be erased. – To use frame erasing, touch [Yes]. 2-46 cm4521...
Page 72 To specify different widths for the top, left, right and bottom, touch the button for the desired location, and then specify a value. To cancel frame erasing, touch [None]. Touch [OK], and then touch [OK] in the next two screens that appear. cm4521 2-47...
Page 73: Book Copy (Book Scan)
If a width to be erased around the document is specified with “Frame Erase” with the “Book Copy” function, the same settings are also applied on the Frame Erase screen (displayed from the Erase screen). In the Save Document screen, touch [Scan Settings]. 2-48 cm4521...
Page 74 Saving documents Touch [Book Scan]. Touch [Book Copy]. Specify the settings for the “Book Copy” function. cm4521 2-49...
Page 75: Scan Size (Application)
Photo Size 13 × 18, 10 × 15 or 9 × 13 can be selected. Note If the “Book Copy” function was set, specify the size of the page spread. In the Save Document screen, touch [Scan Settings]. 2-50 cm4521...
Page 76 Saving documents Touch [Application]. Touch [Scan Size]. Select the desired size and orientation. – Select the orientation and size of the paper to be scanned. cm4521 2-51...
Page 77 The values can be specified in 0.1 mm increments. – Touching [Photo Size] displays the Photo Size screen. Select the orientation and size of the photo to be scanned, and then touch [OK]. Touch [OK], and then touch [OK] in the next two screens that appear. 2-52 cm4521...
Page 78: Original Settings
Select this setting to reduce the effect that dust on the left partition glass has on images when the document is loaded into the ADF. Note These functions can be used together. In the Save Document screen, touch [Original Settings]. Select settings for the Original Settings functions. cm4521 2-53...
Page 79 Touching [Binding Position] displays the Binding Position screen. Touch the button for the binding position, and then touch [OK]. – To apply the “Despeckle” setting, touch [Despeckle] to select it. Touch [OK], and then touch [OK] in the next screen that appears. 2-54 cm4521...
Page 80 Saving documents Detail The scanning speed will be reduced if the “Despeckle” setting is select- Clean the left partition glass when it becomes extremely dirty. For details, refer to the User’s Guide [Copy Operations]. cm4521 2-55...
Page 81: Checking User Box Logs
Job History list of the Job List screen. Displaying the current jobs list Press the [User Box] key in the control panel. Touch [Job Details] in the touch panel. Touch [Save]. The Current Jobs list appears on the Save tab. 2-56 cm4521...
Page 82: Displaying The Job History List
For details on the function of each key, refer to the User’s Guide [Copy Operations]. Displaying the Job History list Press the [User Box] key in the control panel. Touch [Job Details] in the touch panel. Touch [Save]. Touch [Job History]. The Job History list appears on the Save tab. cm4521 2-57...
Page 83: Contents Of Job Lists
Displays the time that the job was queued. Org. Displays the number of pages in the original document. Result (Job History list Displays the result of the operation (Job Complete, Deleted Due To Er- only) ror, Deleted by User). 2-58 cm4521...
Page 84: Organizing User Box Documents
Organizing user box documents...
Page 85: Overview Of Document Organizing
Detail Documents can be moved or copied between public user boxes, person- al user boxes and group user boxes. When organizing documents in the Secure Print User Box, the ID and password for the confidential document must be entered. cm4521...
Page 86: Checking Documents Saved In User Boxes
Touch [File Document]. From the Public, Personal or Group tab, touch the button for the de- sired user box. – The Personal tab displays only user boxes registered to the user that is logged on with user authentication. cm4521...
Page 87 The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK]. cm4521...
Page 88: Description Of File Document Screen
The following information is displayed. thumbnail of the first page is displayed. document name is displayed. The number of pages is displayed. To check various information, such as the date/time when the document was stored and the document name, touch [Detail View]. cm4521...
Page 89: Searching For A User Box Name
Touch to switch between displaying the list in ascending or descending order. Searching for a user box name The desired user box can be searched for by its name. From the screen containing a list of the user boxes, touch [Search User Box]. cm4521...
Page 90 A user box name can be searched for from the Save Document screen, Use Document screen or File Document screen. The personal user boxes and group user boxes that can be accessed when a user is logged on are also displayed. cm4521...
Page 91: Deleting A Document
From the File Document screen, select the document to be deleted. – Multiple documents can be selected. – To select all documents, touch [Select All]. – To cancel the selection of all documents, touch [Reset]. Touch [Delete]. cm4521...
Page 92 Organizing user box documents Check the document information that appeared, touch [Yes], and then touch [OK] to delete the document. The documents are deleted. cm4521...
Page 93: Changing The Document Name
Changing the document name The name of a saved document can be changed. From the File Document screen, select the document to be renamed. – A name cannot be changed if multiple documents are selected. Touch [Edit Name]. 3-10 cm4521...
Page 94 The document name is the name of the file sent by e-mail or to an FTP or SMB server. Specify a document name according to the conditions of the destination server when transmitting. The document name can also be changed when the document is trans- mitted. cm4521 3-11...
Page 95: Moving A Document
Document data that is saved in a user box can be moved to a different public user box/personal user box/group user box. Note A document cannot be moved if multiple documents are selected. From the File Document screen, select the document to be moved. Touch [Move]. 3-12 cm4521...
Page 96 Check the information, and then touch [Start]. The data is moved, and a message appears, indicating that the opera- tion was completed. Touch [OK]. Note The date and time that the document was moved is recorded under “Time Stored”. cm4521 3-13...
Page 97: Duplicating A Document
Document data that is saved in a user box can be copied to a different public user box/personal user box/group user box. Note A document cannot be copied if multiple documents are selected. From the File Document screen, select the document to be copied. Touch [Copy]. 3-14 cm4521...
Page 98 Check the information, and then touch [Start]. The data is copied, and a message appears, indicating that the opera- tion was completed. Touch [OK]. Note The date and time that the document was copied is recorded under “Time Stored”. cm4521 3-15...
Page 99: Checking Document Details
Touch this button to display the Enlarged Thumbnail View screen. For details, refer to “Preview screen operations” on page 3-19. Detail The preview screen can be displayed by touching a button in the sub dis- play area or by touching a button in the Document Details screen. 3-16 cm4521...
Page 100: Check The Details
Organizing user box documents Check the details Note Multiple documents can be selected. From the File Document screen, select the document to be checked. Touch [Document Details]. The Document Details screen appears. cm4521 3-17...
Page 101 To select multiple documents, touch [↑] and [↓] to display different screens. – To display the preview, touch [Preview]. – To perform the operation from the sub display area, touch [Preview] in the sub display area, and then touch [Detail]. After checking the document, touch [Close]. 3-18 cm4521...
Page 102: Preview Screen Operations
The image is displayed at full size in the Enlarged Thumbnail View screen. Touch [4× Zoom]. The image is displayed at a size 4 times the normal size, and the en- larged area is indicated by a green frame. cm4521 3-19...
Page 103 To select a different area to be enlarged, touch the scroll bar arrows on the right side and at the bottom of the image. – When the selection is moved to the right: – When the selection is moved down: After checking the image, touch [Close]. 3-20 cm4521...
Page 104: Printing A User Box Document
Printing a user box document...
Page 105: Overview Of Document Printing
The limitations on the operations are shown be- low. Public/person- Annotation Secure Print Encrypted PDF al/group user User Box User Box User Box boxes Print Send × × Combine × × × Bind TX × × × Document Details cm4521...
Page 106: Checking Documents Saved In User Boxes
Touch [Use Document]. From the Public, Personal or Group tab, touch the button for the de- sired user box. – The Personal tab displays only user boxes registered to the user that is logged on with user authentication. cm4521...
Page 107 The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK]. cm4521...
Page 108: Description Of Use Document Screen
File Document screen. For details, refer to “De- scription of File Document screen” on page 3-5. Searching for a user box name For details on searching for a user box name, refer to “Searching for a user box name” on page 3-6. cm4521...
Page 109: Printing
The Center Staple/Fold settings are available only if optional finisher 9821 is installed. The Punch settings are available only if the punch kit is installed on the optional finisher. For details on combining multiple documents and printing, refer to “Com- bined printing” on page 4-59. cm4521...
Page 110: To Print A Document
Printing a user box document To print a document From the Use Document screen, select the document to be printed. Under “Action”, touch [Print]. Select the print settings. cm4521...
Page 111: Changing The Number Of Copies
The number of copies can be set between 1 and 9,999. – To reset the number of copies to “1”, press the [C] (clear) key. Specifying single-sided/double-sided printing Select whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. cm4521...
Page 112: Specifying Finishing Settings
Center Staple (Center Select this setting to staple copies at two places along the center be- Staple/Fold): fore feeding them out. Center Staple & Fold (Fold/Bind) Tri-Fold (Fold/Bind): Select this setting to fold copies in three before feeding them out. cm4521...
Page 113 The paper length must be between 257 and 458 mm. In order to use a Fold/Bind setting, optional finisher 9834 must be in- stalled. In order to use a Center Staple/Fold setting, optional finisher 9821 must be installed. In the Print screen, touch [Finishing]. 4-10 cm4521...
Page 114 Touch [Sort] or [Group]. To separate the copies, touch [Yes] under “Off- set”. Select the desired Staple and Punch settings. To specify the positions of the staples and punched holes, touch [Po- sition Setting]. Touch the button for the desired position, and then touch [OK]. cm4521 4-11...
Page 115 When the “Corner” Staple setting is selected: – When the “2 Positions” Staple setting is selected: – When a Punch setting is selected: If finisher 9834 is installed, touch [Fold/Bind]. If finisher 9821 is in- stalled, touch [Center Staple/Fold]. 4-12 cm4521...
Page 116 Printing a user box document If [Fold/Bind] was touched, touch [Yes], and then select the desired folding method. If [Center Staple/Fold] was touched, touch [Yes], and then select the desired folding method. cm4521 4-13...
Page 117: Adding A Binding Margin
0.1 and 250 mm left, right, up or down, depending on the position of the binding margin. If the document is to be printed double-sided, touch [Change Back Shift] to also specify the shift on the back side of the pages. 4-14 cm4521...
Page 118 Select the desired position for the binding margin, and then use the keypad to specify the width of the binding margin. – The width of the binding margin can be specified in 0.1 mm incre- ments. – To set the binding margin to 0 mm, touch [None]. cm4521 4-15...
Page 119: Adding Cover Pages (Cover Sheet)
If “2-Sided” is selected, the last two pages of the document are printed on the back cover page. Back (Blank) Select this setting to add the back cover page after the last page of the document. 4-16 cm4521...
Page 120 If a setting for the “Cover Sheet” function is to be specified when printing a copied document, either of the following conditions must be met when saving the document in a user box. A paper tray is specified. A Cover Sheet setting is specified. In the Print screen, touch [Sheet/Cover/Chapter Insert]. cm4521 4-17...
Page 121 Printing a user box document Touch [Cover Sheet]. Select the desired cover page format. Select the paper trays loaded with the paper for the front and back cov- er pages. Touch [Paper]. 4-18 cm4521...
Page 122 Printing a user box document Select the paper tray loaded with the paper for the front or back cover page. Touch [OK], and then touch [OK] in the next screen that appears. cm4521 4-19...
Page 123: Adding Insertions (Insert Sheet)
If an odd-numbered page is specified, the back side is left blank. REPORT REPORT REPORT Detail The specified paper can be inserted at a maximum of 30 locations within a document of up to 999 pages. 4-20 cm4521...
Page 124 Touch [Insert Sheet]. Touch [Yes], and then specify the locations where the paper is to be in- serted. – Touch a button, and then use the keypad to type in the page where the paper is to be inserted. cm4521 4-21...
Page 125 Printing a user box document – To arrange the entered page numbers in order, touch [Sort]. Select the paper tray loaded with the paper for the insertions. Touch [Insert Paper]. Select the insertion method. 4-22 cm4521...
Page 126 Printing a user box document Select the paper tray loaded with the paper for the insertions, and then touch [OK]. Touch [OK], and then touch [OK] in the next screen that appears. cm4521 4-23...
Page 127: Inserting Chapter Title Pages (Chapters)
Pages, such as chapter title pages, that must be printed on the front side of the paper can be specified. Detail Pages can be specified at a maximum of 30 locations within a document of up to 999 pages. In the Print screen, touch [Sheet/Cover/Chapter Insert]. 4-24 cm4521...
Page 128 Touch [Yes], and then specify the pages to be printed on the front side of the paper. – Touch a button, and then use the keypad to type in the desired page number. – To arrange the entered page numbers in order, touch [Sort]. cm4521 4-25...
Page 129: Printing The Date/Time (Date/Time)
Select the whether or not the time is added and select its format. Pages Select the pages to be printed on (either all pages or only the front cover). Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta). 4-26 cm4521...
Page 130 Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a posi- tion is selected, it can be finely adjusted. In the Print screen, touch [Stamp/Composition]. Touch [Date/Time]. cm4521 4-27...
Page 131 Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. 4-28 cm4521...
Page 132 After specifying the settings, touch [OK]. – To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/ right direction and the up/down direction. Touch [OK]. Touch [Close]. cm4521 4-29...
Page 133: Printing Page Numbers
Insert (Blank) Do Not Print # Select this setting to not print the page number on blank insertions. Skip the Select this setting to count blank insertions as pages, Page(s) but not print the page numbers on them. 4-30 cm4521...
Page 134 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Page Number]. To insert page numbers, touch [Yes], and then specify the page number settings. cm4521 4-31...
Page 135 Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. 4-32 cm4521...
Page 136 After specifying the settings, touch [OK]. – To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/ right direction and the up/down direction. Touch [OK]. Touch [Close]. cm4521 4-33...
Page 137: Adding Preset Text Or Images (Stamp)
Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted. In the Print screen, touch [Stamp/Composition]. Touch [Stamp]. 4-34 cm4521...
Page 138 Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. cm4521 4-35...
Page 139 After specifying the settings, touch [OK]. – To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/ right direction and the up/down direction. Touch [OK]. Touch [Close]. 4-36 cm4521...
Page 140: Adding Text And Images To Prevent Copying (Copy Protect)
The paper is divided into 8 blocks for copy protection, and the items within that area can be increased. The number of areas required for each item is listed below. Item Description Required number of areas Registered Stamp One stamp cm4521 4-37...
Page 141 To perform the following operations, touch [Position]. - Changing the angle of text within the area (45 degrees, 0 degrees (none) or -45 degrees) - Inserting spaces between copy protection - Changing the printing order of copy protection - Deleting copy protection or spaces 4-38 cm4521...
Page 142 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Copy Protect]. To apply copy protection, touch [Yes], and then specify the copy pro- tection settings. cm4521 4-39...
Page 143 Touching [Date/Time] displays a screen for specifying the date/time settings. Select the information to be inserted, and then touch [OK]. – Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK]. 4-40 cm4521...
Page 144 Printing a user box document To specify detailed copy protection settings, touch [Detailed Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK]. – Text/Background Color – Density cm4521 4-41...
Page 145 Printing a user box document – Copy Protect Pattern – Text Size – Pattern Overwrite 4-42 cm4521...
Page 146 Printing a user box document – Background Pattern After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position]. cm4521 4-43...
Page 147 When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle. To change the arrangement or delete an item, touch [Change Pos./De- lete]. – The Change screen appears. 4-44 cm4521...
Page 148 To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert]. – To delete an item, select the item to be deleted. Touch [OK], and then touch [OK] in the next two screens that appear. cm4521 4-45...
Page 149: Adding Repeated Preset Text Or Images (Stamp Repeat)
Preset Stamp One stamp Date/Time Date Format Time Format Other Job Number Serial Number Distribution Control Number Detail When text is arranged at a 45-degree angle (-45-degree angle), up to four areas are needed. To insert spaces, touch [Position]. 4-46 cm4521...
Page 150 - Changing the angle of text within the area (45 degrees, 0 degrees (none) or -45 degrees) - Inserting spaces between stamps - Changing the printing order of stamps - Deleting stamps or spaces In the Print screen, touch [Stamp/Composition]. cm4521 4-47...
Page 151 To insert a repeating stamp, touch [Yes], and then specify the stamp settings. – Touching [Preset Stamp] displays a screen for specifying the preset stamp settings. Touch the button for the desired stamp type, and then touch [OK]. 4-48 cm4521...
Page 152 Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK]. To specify detailed repeating stamp settings, touch [Detail Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK]. cm4521 4-49...
Page 153 Printing a user box document – Text Color – Density – Text Size 4-50 cm4521...
Page 154 Printing a user box document – Pattern Overwrite After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position]. cm4521 4-51...
Page 155 When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle. To change the arrangement or delete an item, touch [Change Pos./De- lete]. – The Change screen appears. 4-52 cm4521...
Page 156 To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert]. – To delete an item, select the item to be deleted. Touch [OK], and then touch [OK] in the next two screens that appear. cm4521 4-53...
Page 157: Inserting A Header/Footer (Header/Footer)
1st page only). Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta). Text Size Select the size (minimum or standard) in which text is printed. In the Print screen, touch [Stamp/Composition]. 4-54 cm4521...
Page 158 Printing a user box document Touch [Header/Footer]. To print a header/footer, touch [YES], and then select the type of head- er/footer to be recalled. To check or temporarily change the selected settings, touch [Check/ Change Temporarily]. cm4521 4-55...
Page 159 Printing a user box document The Check/Change Temporarily screen appears. Under “Header Settings” or “Footer Settings”, touch [Print], and then specify the header/footer settings. – Text 4-56 cm4521...
Page 160 Printing a user box document – Date/Time – Other Specify the settings for the pages to be printed on, the text color and the text size. – Text Color cm4521 4-57...
Page 161 Printing a user box document – Text Size – To cancel the temporarily changed settings, touch [Reset]. Touch [OK], and then touch [OK] in the next screen that appears. Touch [Close]. 4-58 cm4521...
Page 162: Combined Printing
The Fold/Bind settings are available only if optional finisher 9834 is in- stalled. The Center Staple/Fold settings are available only if optional finisher 9821 is installed. The Punch settings are available only if the punch kit is installed on the optional finisher. cm4521 4-59...
Page 163: To Print A Document
Printing a user box document To print a document From the Use Document screen, select the document to be printed. Under “Action”, touch [Combine]. 4-60 cm4521...
Page 164 Printing a user box document Specify the combination order. – Select the two documents whose order is to be switched. – The documents are combined and printed in the order specified here. Touch [OK]. cm4521 4-61...
Page 165 Printing a user box document Select the print settings. Touch [Start], or press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with page 4-8. 4-62 cm4521...
Page 166: Sending A User Box Document
Sending a user box document...
Page 167: Overview Of Document Transmissions
Address search Select this method when an LDAP server is used. p. 5-19 Addresses registered on the LDAP server can be searched for the address that corresponds to the specified conditions. cm4521...
Page 168: Checking Documents Saved In User Boxes
SMB transmissions and FTP transmissions. Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box. Press the [User Box] key in the control panel. Touch [Use Document]. cm4521...
Page 169 The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK]. cm4521...
Page 170: Description Of Use Document Screen
File Document screen. For details, refer to “De- scription of File Document screen” on page 3-5. Searching for a user box name For details on searching for a user box name, refer to “Searching for a user box name” on page 3-6. cm4521...
Page 171: To Send A Document
Sending a user box document To send a document From the Use Document screen, select the document to be sent. Under “Action”, touch [Send]. Specify the destination and transmission settings. cm4521...
Page 172 Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the document name becomes the file name during transmission, consult your network administrator when specifying the document name. cm4521...
Page 173: Specifying The Destination
The index appears if “Default Address Book” (displayed by touch- ing [Custom Display Settings] on the User Settings screen, then [Fax/Scan Settings]) is set to “Index”. If “Address Type” is selected, the index of destination types is displayed. A list of registered destinations appears. cm4521...
Page 174: Selecting From A Group Destination
[Fax/Scan Settings]) must be set to “Address Type”. For details, refer to “Default Address Book” in the User’s Guide [Network Scanner Operations]. If the destination types are not displayed in the index, touch [Search], and then search for destinations in the group destination type. cm4521...
Page 175 From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [Group]. The registered group destinations appear. Touch the button for the group destination. A list of destinations registered in the group appears. 5-10 cm4521...
Page 176: Searching For A Destination
Search the addresses registered on the LDAP server for the address that corresponds to the conditions. A basic search, where a keyword is entered, and an advanced search, where multiple conditions are used to narrow down the search, are available. cm4521 5-11...
Page 177 Address search” on page 5-19. From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [Address Book], and then touch [Search]. Touch [Detail Search]. Touch [Name] or [Address] to select the search to be performed. 5-12 cm4521...
Page 178: Directly Specifying An E-Mail Destination
If “Manual Destination Input” (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to “Restrict”, [Direct Input] does not appear. From the Use Document screen, select the document to be sent, and then touch [Send]. cm4521 5-13...
Page 179 To specify additional destinations, repeat steps 2 and 3. The entered addresses appear under “Broadcast Destinations”. Note Frequently entered user names and domain names can be registered to be recalled and used again. Prefixes and suffixes must first be registered in Administrator mode. 5-14 cm4521...
Page 180: Directly Specifying An Smb Destination
From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [PC (SMB)] on the Direct Input tab. A screen appears, allowing you to type in the host name for the desti- nation and the file path. cm4521 5-15...
Page 181: Directly Specifying An Ftp Destination
Specify the path to the destination folder. Type using the keyboard that appears, and then touch [OK]. User Name Type in the user name used to log on, and then touch [OK]. Password Specify the password. Type using the keyboard that appears, and then touch [OK]. 5-16 cm4521...
Page 182 From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [FTP] on the Direct Input tab. A screen appears, allowing you to type in the host name for the desti- nation and the file path. cm4521 5-17...
Page 183 To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under “Broadcast Destinations”. To specify advanced settings, touch [Detailed Settings], and then specify the settings. Touch [OK], and then touch [OK] in the next screen that appears. 5-18 cm4521...
Page 184: Selecting A Destination With An Address Search
The position of [Address Search] can be changed from the User Settings screen. For details, refer to “Address Book Default” in the User’s Guide [Network Scanner Operations]. Touch [Address Search]. If multiple LDAP servers are specified, select the server to be searched, and then touch [ON]. cm4521 5-19...
Page 185 Select the desired search type. – When there is only one LDAP server – When there are multiple LDAP servers Specify the search conditions. – If “Search” was selected, type in the keyword to be searched for, and then touch [Start Search]. 5-20 cm4521...
Page 186 Sending a user box document – If “Advanced Search” was selected, select the search condition types and type in the text to be searched for, and then touch [Start Search]. Select the desired destination, and then touch [OK]. cm4521 5-21...
Page 187: Specifying The Transmission Settings
Print the document with the date/time, page number p. 5-30 or a stamp added. Send & Print Settings can be specified to print a document when p. 5-46 it is sent. In addition, various settings can be speci- fied when printing. 5-22 cm4521...
Page 188: File Type
Select this setting to insert the text as text. Note The date/time, page number and header/footer can be combined as text. Stamps are combined as images. In addition, the grouping of the data to be sent can be specified. cm4521 5-23...
Page 189 Touch [File Type] in a screen for selecting a destination. Select the file format. If “PDF” or “Compact PDF” was selected, touch [Encryption], if neces- sary. – The contents of a document saved with encryption cannot be pre- viewed. 5-24 cm4521...
Page 190 Sending a user box document Specify the encryption settings. To specify the stamp combination method, touch [Stamp Composi- tion]. Select the desired stamp combination method. Touch [OK]. Select the scan setting. Touch [OK]. cm4521 5-25...
Page 191: E-Mail Settings (Communication Settings)
Administrator Settings screen, then [Restrict User Access], then [Restrict Access to Job Settings]) is set to “Restrict”, the From address cannot be entered directly. Touch [Communication Settings] in a screen for selecting a destination. Touch [E-Mail Settings]. 5-26 cm4521...
Page 192: Url Notification Setting (Communication Settings)
The destinations that can be specified for “URL Notification Setting” in- clude FTP servers or SMB servers. This feature does not function during e-mail transmissions, even if a set- ting is specified. Touch [Communication Settings] in a screen for selecting a destination. Touch [URL Notification Setting]. cm4521 5-27...
Page 193: E-Mail Encryption
Settings” is set to “ON”. Select whether or not to encrypt e-mail messages that are sent. Detail For details on the S/MIME communication settings, refer to the User’s Guide [Network Scanner Operations]. Touch [Communication Settings] in a screen for selecting a destination. 5-28 cm4521...
Page 194: Digital Signature
For details on the S/MIME communication settings, refer to the User’s Guide [Network Scanner Operations]. This parameter may not be available or may be set to normally sign, de- pending on the specified S/MIME communication settings. Touch [Communication Settings] in a screen for selecting a destination. cm4521 5-29...
Page 195: Date/Time (Application)
Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted. Touch [Application] in a screen for selecting a destination. 5-30 cm4521...
Page 196 Sending a user box document Touch [Stamp/Composition]. Touch [Date/Time]. To add a date and time, touch [Yes], and then specify the date and time settings. cm4521 5-31...
Page 197 Touch the button for the desired size, and then touch [OK]. – Touching [Print Position] displays a screen for specifying the print- ing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 5-32 cm4521...
Page 198 To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/ right direction and the up/down direction. Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. cm4521 5-33...
Page 199: Page Number (Application)
Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted. Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition]. 5-34 cm4521...
Page 200 Touch [Page Number]. To add page numbers, touch [Yes], and then specify the page number settings. – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. cm4521 5-35...
Page 201 Touch the button for the desired size, and then touch [OK]. – Touching [Print Position] displays a screen for specifying the print- ing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 5-36 cm4521...
Page 202 To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/ right direction and the up/down direction. Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. cm4521 5-37...
Page 203: Stamp (Application)
Note If “File Type” is set to “PDF” or “Compact PDF”, the stamps are added as images. They cannot be added as text. Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition]. 5-38 cm4521...
Page 204 Sending a user box document Touch [Stamp]. To specify a stamp, touch [Yes], and then specify the stamp settings. – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. cm4521 5-39...
Page 205 Touch the button for the desired size, and then touch [OK]. – Touching [Print Position] displays a screen for specifying the print- ing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 5-40 cm4521...
Page 206: Inserting A Header/Footer (Header/Footer)
For details on registering headers/footers, refer to the User’s Guide [Net- work Scanner Operations]. Headers/footers use registered information that is recalled; however, the information can be checked or changed when printing. Settings can be specified for the following. cm4521 5-41...
Page 207 1st page only). Text Color Select the printing color (black, red, blue, green, yellow, cyan and ma- genta). Text Size Select the size (minimum or standard) in which text is printed. In the Application screen, touch [Stamp/Composition]. Touch [Header/Footer]. 5-42 cm4521...
Page 208 Sending a user box document To print a header/footer, touch [YES], and then select the type of head- er/footer to be recalled. To check or temporarily change the selected settings, touch [Check/ Change Temporarily]. – The Check/Change Temporarily screen appears. cm4521 5-43...
Page 209 Sending a user box document Under “Header Settings” or “Footer Settings”, touch [Print], and then specify the header/footer settings. – Text – Date/Time 5-44 cm4521...
Page 210 Sending a user box document – Others Specify the settings for the pages to be printed on, the text color and the text size. – Text Color – Text Size – To cancel the temporarily changed settings, touch [Reset]. cm4521 5-45...
Page 211: Send & Print (Application)
Select whether a single-sided or double-sided copy is to be printed. Staple Select whether or not the prints will be stapled. If they will be stapled, select the number of staples and the position. Touch [Application] in a screen for selecting a destination. Touch [Send & Print]. 5-46 cm4521...
Page 212 To print a document while sending it, touch [Yes], and then specify the desired settings. To select the staple position, touch [Corner] or [2 Position], and then touch [Position Setting]. Touch the button for the desired position, and then touch [OK]. cm4521 5-47...
Page 213 Sending a user box document Touch [OK]. Touch [Close]. 5-48 cm4521...
Page 214: Bind Tx
Description Page reference Stamp/Composition Print the document with the date/time, page p. 5-30, p. 5-34, number or a stamp added. p. 5-38 To perform a combined transmission From the Use Document screen, select the document to be sent. cm4521 5-49...
Page 215 Sending a user box document Under “Action”, touch [Bind TX]. Specify the combination order. – Select the two documents whose order is to be switched. – The documents are combined and transmitted in the order speci- fied here. 5-50 cm4521...
Page 216 Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the document name becomes the file name during transmission, consult your network administrator when specifying the document name. cm4521 5-51...
Page 217: Checking Settings Before Sending
An address that was directly typed in can also be registered. Check E-Mail Settings The e-mail settings can be checked. Touch [Check Job] in the sub display area. The Broadcast Destinations list appears. Select the desired destination from the list of registered destinations. 5-52 cm4521...
Page 218: Deleting Unnecessary Destinations
If a setting is changed, the changed destination moves to the end of the list. After checking the settings, touch [Close]. Deleting unnecessary destinations The selected destination can be deleted. Touch [Check Job] in the sub display area. The Broadcast Destinations list appears. cm4521 5-53...
Page 219 Sending a user box document Select the destination to be deleted from the list of registered destina- tions. Touch [Delete]. The destination is deleted. 5-54 cm4521...
Page 220: Printing/Sending A System User Box Document
Printing/sending a system user box document...
Page 221: Overview Of System User Boxes
Detail Documents saved in system user boxes can be deleted or the document names can be changed. For details, refer to chapter 3, “Organizing user box documents” on page 3-2. cm4521...
Page 222: Secure Print User Box
The Punch settings are available only if the punch kit is installed on the optional finisher. To print a document (Mode 1) Follow the procedure described below when “Prohibited Functions When Authentication Failed” (displayed by touching [Security Settings] on the Ad- ministrator Settings screen, then [Security Details]) is set to “Mode 1”. cm4521...
Page 223 Printing/sending a system user box document Touch [Use Document]. Touch [System User Box]. Touch [Secure Print User Box], and then touch [OK]. cm4521...
Page 224 Type in the ID for the confidential document, and then touch [OK]. Type in the password for the confidential document, and then touch [OK]. A list of the documents that can be printed is displayed. Select the document to be printed. cm4521...
Page 225: To Print A Document (Mode 2)
For details on changing the settings, refer to the descriptions starting with page 4-8. To print a document (Mode 2) Follow the procedure described below when “Prohibited Functions When Authentication Error” (displayed by touching [Security Settings] on the Ad- ministrator Settings screen, then [Security Details]) is set to “Mode 2”. cm4521...
Page 226 Printing/sending a system user box document Touch [Use Document]. Touch [System User Box]. Touch [Secure Print User Box], and then touch [OK]. cm4521...
Page 227 Type in the ID for the secured document, and then touch [OK]. A list of the documents that can be printed is displayed. Select the document to be printed and then touch [Enter Password]. Type in the password for the secured document, and then touch [OK]. cm4521...
Page 228 Printing/sending a system user box document Under “Action”, touch [Print]. Select the print settings. – For a details on changing the settings, refer to “To print a docu- ment” on page 4-7. Touch [Start], or press the [Start] key in the control panel. cm4521...
Page 229: Annotation User Box
The Fold/Bind settings are available only if optional finisher 9834 is in- stalled. The Center Staple/Fold settings are available only if optional finisher 9821 is installed. The Punch settings are available only if the punch kit is installed on the optional finisher. To print a document Touch [Use Document]. 6-10 cm4521...
Page 230 Printing/sending a system user box document Touch [System User Box]. Touch [Annotation User Box], and then touch [OK]. Select the desired box, and then touch [OK]. A list of documents appears. cm4521 6-11...
Page 231 Printing/sending a system user box document Select the document to be printed. Under “Action”, touch [Print]. Select the print settings. Touch [Start], or press the [Start] key in the control panel. 6-12 cm4521...
Page 232: Available Transmission Parameters
Address search Select this method when an LDAP server is used. p. 5-19 Addresses registered on the LDAP server can be searched for the address that corresponds to the specified conditions. cm4521 6-13...
Page 233 Settings can be specified to print a document p. 5-46 when it is sent. In addition, various settings can be specified when printing. Stamp Element The format of previously added text or distribution p. 6-16 numbers can be changed. 6-14 cm4521...
Page 234: To Send A Document
Printing/sending a system user box document To send a document In the Annotation User Box screen, select the document to be sent. Under “Action”, touch [Send]. Specify the destination and transmission settings. cm4521 6-15...
Page 235: Changing The Text
Select the density for the annotation numbers that are printed. Number Type Select the output format (number of digits) for the annotation num- bers that are printed. Print Position Select the printing position. Touch [Application] in a screen for selecting a destination. 6-16 cm4521...
Page 236 Printing/sending a system user box document Touch [Stamp Element]. The Change Text screen appears. Touch the button for the setting to be changed, and then change the setting. – Touch [Secondary Field], type in the text to be added, and then touch [OK]. cm4521 6-17...
Page 237 Touch [Date/Time], select the format for the date and time to be printed, and then touch [OK]. – Touch [Density], touch the button for the desired text density, and then touch [OK]. – Touch [Number Type], select the format for the numbering, and then touch [OK]. 6-18 cm4521...
Page 238 Printing/sending a system user box document – Touch [Print Position], select the printing position, and then touch [OK]. cm4521 6-19...
Page 239: Encrypted Pdf User Box
Documents are saved in the Encrypted PDF User Box by using Web Con- nection or Direct Print. For details on saving documents, refer to the man- ual for the corresponding software. Printing Touch [Use Document]. Touch [System User Box]. 6-20 cm4521...
Page 240 Printing/sending a system user box document Touch [Encrypted PDF User Box], and then touch [OK]. A list of documents appears. Select the document to be printed. Under “Action”, touch [Print]. cm4521 6-21...
Page 241: Deleting
Printing/sending a system user box document Type in the password, and then touch [OK]. Deleting Touch [Use Document]. Touch [System User Box]. 6-22 cm4521...
Page 242 Printing/sending a system user box document Touch [Encrypted PDF User Box], and then touch [OK]. Select the document to be deleted. Under “Action”, touch [Delete]. cm4521 6-23...
Page 243 Printing/sending a system user box document Check the message, touch [Yes] to delete the document, and then touch [OK]. 6-24 cm4521...
Page 244: Specifying Utility Mode Parameters
Specifying Utility mode parameters...
Page 245: Settings That Can Be Specified From Utility Mode
Specifying settings with the utility is convenient since text can easily be typed in from your computer instead of with the machine’s control panel. Since some settings can only be specified with Web Connection, refer to the Web Connection User’s Guide for details. cm4521...
Page 246: User Box Permissions
*1 The operations can be performed only on user boxes created by the reg- istered user. *2 User box administrators and administrators can perform operations with- out entering the password, even if a password has been set for the user box. cm4521...
Page 247: Displaying Settings Screens
Specifying Utility mode parameters Displaying settings screens Displaying the Administrator Settings screen Touch [User Box]. Press the [Utility/Coun- ter] key. cm4521...
Page 248 For details on typing in text, refer to “Entering text” on page 8-3. – To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. cm4521...
Page 249 If “Prohibited Functions When Authentication Error” is set to “Mode 2” an incorrect administrator password is entered the specified number of times, it is no longer possible to enter Administrator mode. For details on the “Prohibited Functions When Authentication Error” parameter, refer to the User’s Guide [Copy Operations]. cm4521...
Page 250: Registering User Boxes
ID and password, and touch [Login] or press [Access] key. If authentica- tion settings have not been applied, personal user boxes cannot be cre- ated. If optional fax kit CM3500210 has been installed, confidential reception settings can be specified as advanced User Box functions. cm4521...
Page 251: Registering User Boxes
If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting “Password Rules” to “Enable”. For details on the pass- word rules, refer to the User’s Guide [Copy Operations]. cm4521...
Page 252 Specifying Utility mode parameters Press the [Utility/Coun- ter] key. Touch [1 One-Touch/User Box Registration]. Touch [2 Create User Box]. The Create User Box screen appears. cm4521...
Page 253 Specifying Utility mode parameters Touch [1 Public/Personal User Box]. Touch [New]. New screen 1/2 appears. Specify the desired settings. 7-10 cm4521...
Page 254 In the screen showing the list of user boxes, registered user boxes can be edited or deleted. To change the settings, select the user box, and then touch [Edit]. To delete a user box, select the user box, and then touch [Delete]. cm4521 7-11...
Page 255: Registering Annotation User Boxes
If “Password Rules” is set to “Enable”, only a password with 8 digits can be specified. If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters 7-12 cm4521...
Page 256 Touch [3 One-Touch/User Box Registration] in the Administrator Set- tings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen” on page 7-4. Touch [2 Create User Box] in the One-Touch/User Box Registration screen. Touch [4 Annotation User Box]. cm4521 7-13...
Page 257 Specifying Utility mode parameters Touch [New]. New screen 1/3 appears. Specify the desired settings. Touch [Forward→]. New screen 2/3 appears. 7-14 cm4521...
Page 258 Specifying Utility mode parameters Specify the desired settings. The text can be specified in the corre- sponding screen. – Secondary Field – Date/Time cm4521 7-15...
Page 259 Specifying Utility mode parameters – Density – Number Type – Print Position 7-16 cm4521...
Page 260 To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. Touch [OK]. The user box is registered. cm4521 7-17...
Page 261 In the screen showing the list of user boxes, registered user boxes can be edited or deleted. To change the settings, select the user box, and then touch [Edit]. To delete a user box, select the user box, and then touch [Delete]. 7-18 cm4521...
Page 262: Maximum Number Of User Boxes
Touch [4 Maximum Number of User Boxes] in the One-Touch/User Box Registration screen. The Maximum Number of User Boxes screen appears. Select a user type, and then select a user name. The maximum number of user boxes can be specified for the selected user. cm4521 7-19...
Page 263 – To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. 7-20 cm4521...
Page 264: User Box Settings
Touch [1 System Settings] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen” on page 7-4. Touch [0 User Box Settings] in the System Settings screen. The User Box Settings screen appears. cm4521 7-21...
Page 265: Delete Unused User Box
To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. To delete the user boxes, touch [Yes]. 7-22 cm4521...
Page 266: Delete Secure Print Documents
To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. To delete the documents, touch [Yes]. cm4521 7-23...
Page 267: Auto Delete Secure Document
To specify the time setting, touch [Yes], and then select the time peri- – The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days. – To not delete the documents, touch [No]. 7-24 cm4521...
Page 268: Encrypted Pdf Delete Time
To specify the time setting, touch [Yes], and then select the time peri- – The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days. – To not delete the documents, touch [No]. cm4521 7-25...
Page 269: Document Hold Setting
Copy, Fax/Scan or User Box mode appears. Specify the desired settings. – To not delete the document when it is printed or transmitted, touch [ON]. – To delete the document when it is printed or transmitted, touch [OFF]. 7-26 cm4521...
Page 270: User Box Administrator Setting
“User box permissions” on page 7-3. Touch [2 User Box Administrator Setting] in the Security Setting screen. The User Box Administrator Setting screen appears. Select whether a user box administrator will be specified. – To prohibit it, touch [Restrict], and then touch [OK]. cm4521 7-27...
Page 271 Type in the password for the user box administrator (up to 8 charac- ters), and then touch [OK]. – For details on typing in text, refer to “Entering text” on page 8-3. A screen for retyping the password appears. 7-28 cm4521...
Page 272 If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting “Password Rules” to “Enable”. For details on the pass- word rules, refer to the User’s Guide [Copy Operations]. cm4521 7-29...
Page 273: Hdd Setting
The following data is erased when the hard disk is formatted. Program destinations Address book destinations Authentication method settings User authentication settings Account track settings User boxes User box settings Documents in user boxes Secure print user box settings Bulletin board user box settings 7-30 cm4521...
Page 274: Check Hdd Capacity
To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. The HDD Setting screen appears again. cm4521 7-31...
Page 275: Overwrite Temporary Data
If “Overwrite Priority” is selected, data overwriting with encryption of the hard disk is performed depending on whether “Mode 1” or “Mode 2” is selected. Select this setting when the format of the data written to the hard disk is considered important. 7-32 cm4521...
Page 276 – If the security kit is installed, touch [Encryption Priority] or [Over- write Priority]. Touch [OK]. – If “Encryption Priority” and “Overwrite Priority” was changed, con- tinue with step 6. The mode for overwriting temporary data is specified. cm4521 7-33...
Page 277 – To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. 7-34 cm4521...
Page 278: Overwrite All Data
Perform this operation before disposing of the machine. Before perform- ing this operation, be sure to consult with your service representative. Note The operation for Mode 1 takes approximately 40 minutes. Touch [Security Settings] in the Administrator Settings screen. cm4521 7-35...
Page 279 Follow the instructions in the screen to restart the machine. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. 7-36 cm4521...
Page 280: Hdd Lock Password
Touch [Security Settings] in the Administrator Settings screen. Touch [6 HDD Setting] in the Security Setting screen. Touch [4 HDD Lock Password] in the HDD Setting screen. cm4521 7-37...
Page 281 Type in the password (20 characters long), and then touch [OK]. – Do not specify a password that is the same character repeated 20 times. – For details on typing in text, refer to “Entering text” on page 8-3. A screen for retyping the password appears. 7-38 cm4521...
Page 282 Copy, Fax/Scan or User Box mode appears. The hard disk locking password is set. Reminder Be sure to keep the specified password in a safe place so that it will not be lost. cm4521 7-39...
Page 283: Hdd Encryption Setting
Touch [6 HDD Setting] in the Security Setting screen. Touch [HDD Encryption Setting] in the HDD Setting screen. A message appears, requesting confirmation to specify the setting. To encrypt the data, touch [Yes], and then touch [OK]. The HDD Encryption Setting screen appears. 7-40 cm4521...
Page 284 – To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. cm4521 7-41...
Page 285: Format Hdd
Touch [Security Settings] in the Administrator Settings screen. Touch [6 HDD Setting] in the Security Setting screen. Touch [Format HDD] in the HDD Setting screen. A confirmation message appears, asking whether or not to format the hard disk. 7-42 cm4521...
Page 286 Reminder When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly. cm4521 7-43...
Page 287 Specifying Utility mode parameters 7-44 cm4521...
Page 288: Appendix
Appendix...
Page 289: Error Message List
Wait until a job has been completed, or de- reached the max. allow- lete a current job. ance. Wait until a programmed job is completed. Note For details on the network settings, refer to the User’s Guide [Network Scanner Operations]. cm4521...
Page 290: Entering Text
The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen: Screen for entering the name of a custom paper size: Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). cm4521...
Page 291 Appendix cm4521...
Page 292: Enlarging The Keyboard
The keyboard is displayed enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged. Note The keyboard is used in the same way, even when it is displayed en- larged. cm4521...
Page 293: To Type Text
To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters Alphanumeric characters/ space symbols cm4521...
Page 294: Glossary
A device, such as a computer or router, used as a “gateway” to ac- cess computers not on the same LAN Density An indication of the amount of darkness in the image Density Adjustment The function that adjusts the color tones of an output device, such as a printer or monitor cm4521...
Page 295 Abbreviation for Java 2 Runtime Environment. One type of JavaVir- tual Machine (Java VM) in a program operating environment written in the object-oriented language Java, developed by Sun Microsys- tems. This is required to run applications that were created with Java. cm4521...
Page 296 This measurement indicates the number of image pixels contained within 1 inch. Preview A function that allows you to view an image before processing a print or scan job Print Job Print request transmitted from a computer to a printing device cm4521...
Page 297 The interface standard for imaging devices, such as scanners and digital cameras, and for applications, such as graphics software. In order to use a TWAIN-compliant device, the TWAIN driver is re- quired. Uninstall To delete software installed on a computer 8-10 cm4521...
Page 298 Appendix Term Definition Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Web Browser Software such as Internet Explorer and Netscape Navigator for view- ing Web pages cm4521 8-11...
Page 299 Appendix 8-12 cm4521...
Page 300: Index
Index...
Page 301 Cover Sheet ........4-16 Glossary ........... 8-7 Creating user boxes ......7-7 Group destinations ......5-9 Current Jobs list ......2-56 Group user boxes ......1-2 Date/Time ......4-26 5-30 HDD Encryption Setting ....7-40 Delete Secure Print Documents ..7-23 cm4521...
Page 302 User’s guide conventions ....x-15 Print settings ........4-6 User’s guides ......... x-17 Printing and saving ......2-25 Utility mode ........7-2 Public user boxes ......1-2 Warning explanation ...... x-15 Registered destinations ....5-8 Reminder explanation ....x-15 Resolution ........2-35 cm4521...
Page 303 Index cm4521...

Oce cm4521 User Manual

1 Overview of the User Box Functions

2 Saving Documents

3 Organizing User Box Documents

4 Printing a User Box Document

5 Sending a User Box Document

6 Printing/Sending a System User Box Document

7 Specifying Utility Mode Parameters

8 Appendix

9 Index

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