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Canon 2235B001AA Reference Manual

Reference guide
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Table of Contents

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Before Using the
Machine
1
Document and Paper
Reference Guide
2
Copying
3
Sending and
Receiving
4
Printing and
Scanning
5
Network
6
Remote UI
7
System Manager
Settings
8
Maintenance
9
Troubleshooting
10
Appendix
11
Table of Contents
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
Index
for future reference.
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Summary of Contents for Canon 2235B001AA

  • Page 1 Back Previous Next Before Using the Machine Document and Paper Reference Guide Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Please read this guide before operating this product. How to Use This Guide After you finish reading this guide, store it in a safe place Index for future reference.
  • Page 2 Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. The machine illustration on the cover may differ slightly from your machine.
  • Page 3 Back Previous Next Before Using the Machine Things You Can Do Document and Paper Copying Select a scan mode depending on Sort copies by page order Specify a recipient with a single the type of image Sending and Receiving Printing and Scanning Image Quality Collate Copying...
  • Page 4 Back Previous Next Before Using the Machine Look up a particular recipient Receive faxes in memory without Print a document from a PC Document and Paper printing out Copying Sending and Receiving Address Book Search Memory Reception Printing → p. 4-14 →...
  • Page 5 Back Previous Next Before Using the Machine Make two-sided printouts Restrict the use of the machine Document and Paper with a password Copying Sending and Receiving Two-Sided Printing System Manager Settings → p. 5-5 → p. 8-2 Printing and Scanning Specify detailed scanning options to suit various images Network...
  • Page 6 Back Previous Next Before Using the Machine Table of Contents Document and Paper Copying Manuals for the Machine ....................... i Things You Can Do .......................... ii Sending and Receiving How to Use This Guide ........................xx Printing and Using the Top Page .......................xx Scanning Using the Chapter Topic List ...................
  • Page 7 Back Previous Next Before Using the Machine LCD (Standby Mode) ....................... 1-10 Document and Paper Copy Mode ......................... 1-10 Fax Mode ..........................1-10 Copying Scan Mode .......................... 1-10 Optional Handset ........................1-11 Sending and Receiving Maintaining the Handset ....................1-11 Printing and Toner Cartridge .........................
  • Page 8 Back Previous Next Before Using the Machine 2 Document and Paper ........................2-1 Document and Paper Document Requirements ......................2-2 Copying Scanning Area ..........................2-3 Loading Documents ........................2-4 Sending and Receiving On the Platen Glass ......................2-4 Printing and In the ADF ..........................2-5 Scanning Paper Requirements ........................2-7 Network Printable Area ..........................2-9...
  • Page 9 Back Previous Next Before Using the Machine 3 Copying .............................3-1 Document and Paper Basic Copying Method ......................3-2 Copying Scan Settings ..........................3-3 Image Quality ........................3-3 Sending and Density ............................3-3 Receiving Zoom Ratio ..........................3-4 Printing and Scanning Advanced Copy Features ......................3-6 Network Collate Copy ..........................3-6 2 on 1 Combination ......................3-7 Remote UI...
  • Page 10 Back Previous Next Before Using the Machine 4 Sending and Receiving ......................4-1 Document and Paper Basic Sending Method ......................4-4 Copying Scan Settings ..........................4-5 Image Quality ........................4-5 Sending and Density ............................4-5 Receiving Printing and Storing/Editing Address Book ....................4-6 Scanning Storing/Editing One-Touch Speed Dialing Keys/ Network Coded Speed Dialing Codes ...................4-7 Storing/Editing Recipients for Group Dialing ............4-9...
  • Page 11 Back Previous Next Before Using the Machine Manual Sending ........................4-16 Document and Paper Advanced Sending Features ....................4-17 Broadcasting ........................4-17 Copying PC Faxing ............................. 4-18 Sending and Receiving Fax Dialing Features ........................ 4-19 Printing and Dialing Through a Switchboard .................. 4-19 Scanning Switching Temporarily to Tone Dialing ..............
  • Page 12 Back Previous Next Before Using the Machine Receiving Features ........................4-26 Document and Paper FaxTel: Optional Settings ....................4-26 Telstra FaxStream. Duet (Only for Australia) ............4-27 Copying Telecom FaxAbility (Only for New Zealand) ............4-27 Manual Reception ......................4-28 Sending and Memory Reception ......................

  • Page 13: Table Of Contents

    Back Previous Next Before Using the Machine 5 Printing and Scanning ......................5-1 Document and Paper Printing Documents ........................5-2 Copying Advanced Printing Features ....................5-3 Collate Printing ........................5-3 Sending and 2 on 1 Combination ......................5-4 Receiving Two-Sided Printing ......................5-5 Printing and Scanning Scanning to a Computer (USB connection only) .............5-6 Network Canceling Scan Jobs ........................5-7...
  • Page 14 Back Previous Next Before Using the Machine 6 Network .............................6-1 Document and Paper System Requirements ........................6-3 Printing or Sending a Fax from a Computer ..............6-3 Copying Basic Network Settings ......................6-4 Sending and IP Address Setting .......................6-4 Receiving Interface Settings ........................6-6 Printing and Scanning Communication Environment Setup ................6-7...
  • Page 15 Back Previous Next Before Using the Machine Checking Network Settings ....................6-18 Document and Paper Machine Management ......................6-19 Machine Management Using Web Browser (Remote UI) ........6-19 Copying Machine Management Using NetSpot Device Installer ........6-19 Sending and Receiving 7 Remote UI ..........................7-1 Printing and Scanning...
  • Page 16 Back Previous Next Before Using the Machine Customizing System Settings ....................7-13 Document and Paper Customizing System Information ................7-13 Import/Export Function ......................7-16 Copying Saving the Address Book ....................7-16 Sending and Loading an Address Book ..................... 7-17 Receiving Device Custom Settings ......................
  • Page 17 Back Previous Next Before Using the Machine 9 Maintenance ..........................9-1 Document and Paper Cleaning the Machine .......................9-2 Exterior ...........................9-2 Copying Interior ............................9-3 Sending and Fuser Roller ..........................9-7 Receiving Scanning area ........................9-8 Printing and Replacing the Toner Cartridge .................... 9-11 Scanning Redistributing Toner .......................
  • Page 18 Back Previous Next Before Using the Machine LCD Messages ..........................10-14 Document and Paper Error Codes ..........................10-20 Copying If <LOAD CORRECT PAPER> is displayed ...............10-22 Re-loading the Paper ....................10-22 Sending and Changing the Paper Size Setting ................10-22 Receiving Printing and General Problems ........................10-24 Scanning Paper Feeding Problems......................10-26 Network...
  • Page 19 Back Previous Next Before Using the Machine If a Power Failure Occurs......................10-46 Document and Paper If You Cannot Solve a Problem ..................10-47 Copying 11 Appendix ..........................11-1 Sending and Receiving Machine Settings ........................11-3 Printing and Printing USER DATA LIST ....................11-3 Scanning Accessing the Setting Menu ..................
  • Page 20 Back Previous Next Before Using the Machine ADJUST./CLEANING .......................11-17 Document and Paper REPORT SETTINGS......................11-18 SYSTEM SETTINGS ......................11-20 Copying Summary of Reports and Lists...................11-26 Sending and Printing Reports Automatically ..................11-27 Receiving TX REPORT ........................11-27 Printing and RX REPORT ........................11-28 Scanning ACTIVITY REPORT ......................11-29 Network Printing Reports and Lists Manually................11-30 Remote UI...
  • Page 21 Back Previous Next Before Using the Machine How to Use This Guide Document and Paper Using the Top Page Copying Sending and Receiving Printing and Scanning Back Previous Next Before Using the Machine Network Document and Paper Reference Guide Copying Sending and Remote UI Recieving...
  • Page 22 Back Previous Next Before Using the Machine Using the Chapter Topic List Document and Paper Copying Sending and Back Previous Next Receiving Before Using the Machine 1 Before Using the Machine Document and Paper Printing and Scanning Copying Machine Components ..................1-3 Sending and Operation Panel ....................1-6 Receiving...
  • Page 23 Back Previous Next Before Using the Machine The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Document and Paper Copying Indicates a warning that may lead to death or serious injury if not observed. Sending and Explains how to avoid actions that could injure you or damage your machine.
  • Page 24 Copyright Scanning Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, Network or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
  • Page 25 Back Previous Next Before Using the Machine 1 Before Using the Machine Document and Paper Copying Machine Components ..................1-3 Sending and Operation Panel ....................1-6 Receiving Main Operation Panel ..............1-6 Printing and Scanning Fax Operation Panel ..............1-9 Network LCD (Standby Mode) ..................1-10 Copy Mode ..................
  • Page 26 Back Previous Next Before Using the Machine Toner Cartridge ....................1-12 Document and Paper Maintaining the Toner Cartridge ......... 1-13 Checking the Toner Level ............1-14 Copying Telephone Line Setting ..................1-15 Sending and Receiving Setting the Telephone Line Type ......... 1-15 Printing and Timer Settings ....................1-16 Scanning...
  • Page 27 Back Previous Next Before Using the Machine Machine Components Document and Paper ADF ( Automatic Document Feeder) Copying Holds documents and feeds them automatically into the scanning area. Slide guides Sending and Adjust to the width of the document. Receiving Document feeder tray Printing and Holds documents.
  • Page 28 Back Previous Next Before Using the Machine Scanning area Scans documents from the ADF. Document and Paper Platen glass Place documents. Copying Output tray extension Extends for the output tray. Paper stopper Sending and Prevents the paper from falling off the output tray. Receiving Open the paper stopper from its original position for A4 paper.
  • Page 29 Back Previous Next Before Using the Machine Ethernet port Connect the network cable. Document and Paper USB port Connect the USB (Universal Serial Bus) cable. Copying Rear cover Open this cover when clearing paper jams. Power socket Sending and Connect the power cord. Receiving Telephone line jack Connect the telephone cable.

  • Page 30: Main Operation Panel

    Back Previous Next Before Using the Machine Operation Panel Document and Paper Copying Main Operation Panel Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings [System Monitor] key Maintenance [FAX] key Press to check fax transmission, print, copy, or report output Press to switch to the Fax mode.
  • Page 31 Back Previous Next Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network [Enlarge/Reduce] key Error indicator Remote UI Press to enlarge or reduce copy ratio. Flashes when an error has occurred. [Density] key Processing/Data indicator Press to adjust the density for copy or documents you send.
  • Page 32 Back Previous Next Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network [Tone] key ] key Remote UI Press to switch from rotary pulse to tone dialing. Press to decrease the value for various settings. Also press to [Clear] key see the previous item in the menu.

  • Page 33: Fax Operation Panel

    Back Previous Next Before Using the Machine Fax Operation Panel Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI [Hook] key [Address Book] key Press when you want to dial without lifting up the optional Press to search pre-registered recipients under one-touch handset or the handset of the external telephone.

  • Page 34: Copy Mode

    Back Previous Next Before Using the Machine LCD (Standby Mode) Document and Paper Copying Copy Mode Scan Mode S C A N N I N G M O D E Sending and Receiving 1 0 0 % Printing and T E X T / P H O T O Scanning –...

  • Page 35: Maintaining The Handset

    If you want to use the machine as a telephone and a fax Copying machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line. Sending and...
  • Page 36 Back Previous Next Before Using the Machine Toner Cartridge Document and Paper The lifetime of the Canon genuine starter toner cartridge which Model Supported Canon Copying Type Print Yield comes with the machine is approximately 1,000 pages, the Name Genuine Cartridge...
  • Page 37 Back Previous Next Before Using the Machine Always hold the toner cartridge by its handle to avoid Maintaining the Toner Cartridge touching the drum protective shutter. Document and Paper Keep the toner cartridge away from computer screens, Do not stand the toner cartridge on end, and do not turn it disk drives, and floppy disks.
  • Page 38 Back Previous Next Before Using the Machine Toner low Checking the Toner Level Document and Paper T O N E R G A U G E You can check the amount of toner remaining in the toner cartridge 1 0 0 % by pressing the [Toner Gauge] key.
  • Page 39 Back Previous Next Before Using the Machine Telephone Line Setting Document and Paper Copying Setting the Telephone Line Type Press [ ] or [ ] to select the telephone line type, then press [OK]. The default setting is <TOUCH TONE>. Sending and <TOUCH TONE>: Tone dialing Receiving...
  • Page 40 Back Previous Next Before Using the Machine Timer Settings Document and Paper Copying Setting the Sleep Mode Press [Stop/Reset] to return to the standby mode. When the machine remains idle for a certain period of time, it Sending and automatically enters the Sleep mode. Receiving The default settings are <ON>...
  • Page 41 Back Previous Next Before Using the Machine Setting the Daylight Saving Time Press [ ] or [ ] to select <MONTH>, then Document and Paper press [OK]. In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” Press [ ] or [ ] to select the month, then...
  • Page 42 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <MONTH>, then Document and Paper press [OK]. Press [ ] or [ ] to select the month, then Copying press [OK]. Press [ ] or [ ] to select <WEEK>, then press Sending and [OK].
  • Page 43 Back Previous Next Before Using the Machine 2 Document and Paper Document and Paper Copying Document Requirements .................2-2 Sending and Scanning Area ....................2-3 Receiving Loading Documents ..................2-4 Printing and Scanning On the Platen Glass ..............2-4 Network In the ADF ..................2-5 Paper Requirements ..................2-7 Remote UI Printable Area ....................2-9...
  • Page 44 Back Previous Next Before Using the Machine Document Requirements Document and Paper Platen Glass Do not place the document on the platen glass or in the ADF Copying until the glue, ink or correction fluid on the document is Type –...
  • Page 45 Back Previous Next Before Using the Machine Scanning Area Document and Paper Make sure your document’s text and graphics fall within the Copying shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
  • Page 46 Back Previous Next Before Using the Machine Loading Documents Document and Paper Copying On the Platen Glass Align the document with the appropriate paper size marks. Lift up the ADF. Sending and Receiving Printing and Scanning Network Remote UI If your document does not match any of the paper size marks, align the center of your document with the arrow mark.
  • Page 47 Back Previous Next Before Using the Machine In the ADF Gently close the ADF. Document and Paper Fan the document stack and even the edges. Copying Sending and Receiving Printing and The document is ready for scanning. Scanning Network Adjust the slide guides to the width of the –...
  • Page 48 Back Previous Next Before Using the Machine Neatly place the documents face up in the Document and Paper document feeder tray. Copying Sending and Receiving Printing and Scanning The document is ready for scanning. Network – Do not add or remove documents while they are being scanned. –...
  • Page 49 Back Previous Next Before Using the Machine Paper Requirements Document and Paper Paper cassette Multi-purpose tray To prevent paper jams, do not use any of the following: Copying Size A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, – Wrinkled or creased paper (W x L) ISO-C5 (162 x 229 mm)), Oficio, Brazil-Oficio, Mexico- –...
  • Page 50 Sending and Store paper at 18°C–24°C, 40%–60% relative humidity. Receiving Use only the transparencies designed for laser printers. Printing and Canon recommends you to use Canon type transparencies Scanning with this machine. Network Remote UI System Manager Settings...
  • Page 51 Back Previous Next Before Using the Machine Printable Area Document and Paper The shaded area indicates the approximate printable area of Copying A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. Sending and Receiving Printing and...
  • Page 52 Back Previous Next Before Using the Machine Loading Paper Document and Paper To load paper in the paper cassette, see “Set Up the Machine,” in Spread the paper guides a little wider than the Copying the Starter Guide. actual paper width. Into the Multi-Purpose Tray Sending and Receiving...
  • Page 53 Back Previous Next Before Using the Machine When setting an envelope, gently insert the When setting paper, gently insert the paper into envelope into the multi-purpose tray with the Document and Paper the multi-purpose tray with the print side up. print side up and the right edge (i.e., closer to the stamp) first.
  • Page 54 Back Previous Next Before Using the Machine Slide the paper guides so that they fit to both Document and Paper sides of the paper. Copying Sending and Receiving Printing and Scanning Network If the paper guides do not fit the size of the paper, the print quality may be deteriorated.
  • Page 55 Back Previous Next Before Using the Machine Setting Paper Size and Type Document and Paper The default setting is <A4> and <PLAIN PAPER>. When you Press [ ] or [ ] to select the paper size, then Copying place other sizes and/or types of paper, follow this procedure to press [OK].
  • Page 56 Back Previous Next Before Using the Machine Press [ ] or [ ] to select the paper type, then Document and Paper press [OK]. You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L>* for Plain paper (64 g/m to 90 Copying <HEAVY PAPER>...

  • Page 57: Before Using The Machine

    Back Previous Next Before Using the Machine 3 Copying Document and Paper Copying Basic Copying Method ..................3-2 Sending and Scan Settings ....................3-3 Receiving Image Quality ................3-3 Printing and Scanning Density .....................3-3 Network Zoom Ratio ..................3-4 Advanced Copy Features .................3-6 Remote UI Collate Copy ...................3-6 System Manager 2 on 1 Combination ..............3-7...
  • Page 58 Back Previous Next Before Using the Machine Basic Copying Method Document and Paper Follow this procedure to make a copy. Copying Set documents. Place the document on the platen glass or load it in the ADF. Sending and For documents you can copy, see “Document Requirements, ” on p.
  • Page 59 Back Previous Next Before Using the Machine Scan Settings Document and Paper Before pressing [Start] to begin copying, you can adjust the Density Copying settings to better suit the document to be scanned. These You can adjust the density to the most appropriate level for the settings return to the default values if the machine remains idle document either automatically or manually.
  • Page 60 Back Previous Next Before Using the Machine Adjusting Manually Zoom Ratio Document and Paper The default setting is <100%>. Press [COPY]. Preset Zoom Copying Press [Density] repeatedly to select the manual You can enlarge or reduce documents from one standard paper size mode.
  • Page 61 Back Previous Next Before Using the Machine Zoom Designation Document and Paper You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Copying Press [COPY]. Sending and Press [Enlarge/Reduce] twice. Receiving Enter the copy ratio with the numeric keys, then Printing and...
  • Page 62 Back Previous Next Before Using the Machine Advanced Copy Features Document and Paper Copying Collate Copy Press [Start]. When the documents are loaded in the ADF, collate copying starts You can copy documents collated into sets arranged in page order. Sending and and no further operation is required.
  • Page 63 Back Previous Next Before Using the Machine 2 on 1 Combination Use the numeric keys to enter the desired copy Document and Paper quantity (1 to 99). 2 on 1 combination automatically reduces two-page document to fit on the selected paper size. This feature can be used together with Press [Start].
  • Page 64 Back Previous Next Before Using the Machine Two-Sided Copy Document and Paper Two-sided copying enables you to make two-sided copies from Paper used to make two-sided copies must conform to the following specifications: one-sided documents. This feature can be used together with both –...
  • Page 65 Back Previous Next Before Using the Machine Use the numeric keys to enter the desired copy Document and Paper quantity (1 to 99). Press [Start]. Copying When you set the document on the platen glass, press [Start] for each page. When scanning is complete, press [OK]. Sending and Receiving –...
  • Page 66 Back Previous Next Before Using the Machine Canceling Copy Jobs Document and Paper Follow this procedure to cancel an outgoing job. Copying Press [Stop/Reset]. When the <CANCEL COPYING?> message Sending and appears, press [ ] to select <YES>. Receiving C A N C E L C O P Y I N G ? Printing and <...

  • Page 67: Sending And Receiving

    Back Previous Next Before Using the Machine 4 Sending and Receiving Document and Paper Copying Basic Sending Method ..................4-4 Sending and Scan Settings ....................4-5 Receiving Image Quality ................4-5 Printing and Scanning Density .....................4-5 Network Storing/Editing Address Book .................4-6 Storing/Editing One-Touch Speed Dialing Keys/ Remote UI Coded Speed Dialing Codes ............4-7 Storing/Editing Recipients for Group Dialing ....4-9...
  • Page 68 Back Previous Next Before Using the Machine Manual Sending .....................4-16 Document and Paper Advanced Sending Features ................4-17 Copying Broadcasting ................4-17 PC Faxing......................4-18 Sending and Receiving Fax Dialing Features ..................4-19 Printing and Dialing Through a Switchboard ........... 4-19 Scanning Switching Temporarily to Tone Dialing ......4-20 Network Redialing ..................
  • Page 69 Back Previous Next Before Using the Machine Receiving Features ..................4-26 Document and Paper FaxTel: Optional Settings ............4-26 Telstra FaxStream. Duet (Only for Australia) ....4-27 Copying Telecom FaxAbility (Only for New Zealand) ....4-27 Sending and Manual Reception ..............4-28 Receiving Memory Reception ..............
  • Page 70 Back Previous Next Before Using the Machine Basic Sending Method Document and Paper Follow this procedure to send faxes. Copying Set documents. Place the first page on the platen glass if you are not using the ADF. Sending and Press [FAX]. Receiving If you want to adjust the image quality and density, see “Scan Printing and...
  • Page 71 Back Previous Next Before Using the Machine Scan Settings Document and Paper You can adjust the image quality and density of the document Density Copying you send. The higher image quality you set, the better the The default setting is (5). output will be, but the longer the transmission will take.

  • Page 72: Storing/Editing Address Book

    Back Previous Next Before Using the Machine Storing/Editing Address Book Document and Paper This machine provides you with various ways to specify the fax/ Using Address Book Key (p. 4-14) Copying telephone numbers besides using the numeric keys. You can You can specify fax/telephone numbers by pressing [Address Book] register fax/telephone numbers to the Address Book.
  • Page 73 Back Previous Next Before Using the Machine Storing/Editing One-Touch Speed Dialing Enter the recipient name (max. 20 letters, Document and Paper Keys/Coded Speed Dialing Codes including spaces) with the numeric keys, then press [OK]. Registering One-Touch Speed Dialing Keys/Coded Copying N A M E [ A ] Speed Dialing Codes...
  • Page 74 Back Previous Next Before Using the Machine Deleting One-Touch Speed Dialing Keys/ Coded Press [ ] or [ ] to select <1-TOUCH SPD Speed Dialing Codes Document and Paper DIAL> or <CODED DIAL>, then press [OK]. Press [ ] or [ ] to select the one-touch Copying Press [Additional Functions].

  • Page 75: Storing/Editing Recipients For Group Dialing

    Back Previous Next Before Using the Machine Press and hold [Clear] to delete the entire entry, Press [ ] or [ ] to select an empty one-touch Document and Paper then press [OK]. speed dialing key that you want to set as the group dialing, then press [OK].
  • Page 76 Back Previous Next Before Using the Machine Deleting Recipients from Group Press [Stop/Reset] to return to the standby Document and Paper mode. Press [Additional Functions]. Adding New Recipients to Group Copying Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
  • Page 77 Back Previous Next Before Using the Machine Changing Group Name Deleting Group Dialing Document and Paper Press [Additional Functions]. Press [Additional Functions]. Copying Press [ ] or [ ] to select <ADDRESS BOOK Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

  • Page 78: Specifying Recipients

    Back Previous Next Before Using the Machine Specifying Recipients Document and Paper Follow the procedure below to send documents to registered Press the desired one-touch speed dialing key Copying recipients. (01 to 07). If you pressed a wrong key, press [Stop/Reset] and try again. Using One-Touch Speed Dialing Keys Sending and Receiving...
  • Page 79 Back Previous Next Before Using the Machine Using Coded Speed Dialing Codes Enter the desired two-digit code (00 to 99) with Document and Paper the numeric keys. You can specify up to 100 recipients using coded speed dialing codes. = 0 1 2 X X X X X X X Copying [ * 0 1 ] C A N O N To use this feature, you must register recipients in coded speed dialing...

  • Page 80: Group Dialing

    Back Previous Next Before Using the Machine Group Dialing Using Address Book Key Document and Paper Address book dialing enables you to search for a particular recipient registered in the machine. This is useful when you forget which one- touch speed dialing key or coded speed dialing code the recipient To use this feature, you must register recipients in a group dialing Copying you want is registered under.
  • Page 81 Back Previous Next Before Using the Machine Press [ ] or [ ] to find the required Press [ ] or [ ] to select <SEARCH>, then Document and Paper recipient. press [OK]. – The recipients are listed in the order of one-touch speed dialing Use the numeric keys to enter up to 10 first keys (01 to 07), and coded speed dialing codes (00 to 99).
  • Page 82 Back Previous Next Before Using the Machine Manual Sending Document and Paper Use manual sending when you want to talk to the recipient Press [ Hook] or pick up the optional handset or Copying before sending a document, or if the recipient does not have a handset of your external telephone.

  • Page 83: Advanced Sending Features

    Back Previous Next Before Using the Machine Advanced Sending Features Document and Paper The machine provides the broadcasting feature as an Press [ ] or [ ] to select <BROADCAST>, Copying additional fax mode. then press [OK]. Specify the recipient(s), then press [OK]. Broadcasting Sending and Use the numeric keys, one touch speed dialing keys, coded speed...
  • Page 84 OS. Network From an open document on an application, click [File] → [Print]. Remote UI Select the fax icon ([Canon MF4200 Series (FAX)]), then click [Print] or [OK]. System Manager Specify the name and fax number in [Sending Settings Settings], then click [Add to Recipient List].
  • Page 85 Back Previous Next Before Using the Machine Fax Dialing Features Document and Paper Copying Dialing Through a Switchboard Use the numeric keys to enter the prefix number (up to 20 digits), then press [OK]. If your machine is connected to a PBX, register the [R] key so you Sending and can easily access the outside line.
  • Page 86 Back Previous Next Before Using the Machine Dialing using the [R] Key Switching Temporarily to Tone Dialing Document and Paper If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline Set documents.

  • Page 87: Redialing

    Back Previous Next Before Using the Machine Redialing Use the numeric keys to dial the required Document and Paper information service. Redialing can be done manually or automatically. For automatic redialing, you can set how many times the machine redials and the When the recorded message of the information time between redials.
  • Page 88 Back Previous Next Before Using the Machine Redialing Automatically Press [ ] or [ ] to select the number of Document and Paper redials the machine will make, then press [OK]. The default settings are as follows: – AUTO REDIAL: <ON> R E D I A L T I M E S Copying...

  • Page 89: Checking Dialing Line

    Back Previous Next Before Using the Machine Checking Dialing Line Dialing an Overseas Number (With Pauses) Document and Paper Checking dialing line function enables you to configure the setting When you dial or register an overseas number, you may need to on whether to check for a dial tone.
  • Page 90 Back Previous Next Before Using the Machine Use the numeric keys to dial the country code, Document and Paper the area code, and the fax/telephone number of the recipient. Copying If necessary, press [Redial/Pause] to enter a pause at the end of the number. The letter <P>...

  • Page 91: Machine

    Back Previous Next Before Using the Machine Basic Receiving Method Document and Paper Follow this procedure to set the machine for receiving faxes. Press [ ] or [ ] to select the receive mode, Copying The default setting is <FaxOnly>. then press [OK].

  • Page 92: Document And Paper

    Back Previous Next Before Using the Machine Receiving Features Document and Paper You can set the fax receive mode to suit your needs, set the For <RING START TIME>, use [ ], [ ], or the Copying machine to receive fax documents into memory (memory lock), numeric keys to specify the duration (4 to 30 and use the external telephone connected to the machine to seconds) for which the machine attempts to...

  • Page 93: Copying

    Back Previous Next Before Using the Machine When You Hear the Fax Call Ring Pattern (Triple Ring) Telstra FaxStream. Duet (Only for Document and Paper Australia) After the machine rings, it receives the document automatically. In Australia, Telstra offers the FaxStream. Duet capability. If you Telecom FaxAbility (Only for New Zealand) subscribe to this service, your line is assigned two numbers: one for Copying...

  • Page 94: Sending And

    Back Previous Next Before Using the Machine Manual Reception Memory Reception Document and Paper When you select <MANUAL> in <RX MODE>, follow the procedure The machine automatically receives faxes in memory when printing below to receive a fax. is disabled under certain conditions (e.g., toner or paper has run out).

  • Page 95: Printing And Scanning

    Back Previous Next Before Using the Machine Memory Lock Reception Press [ ] or [ ] to select <ON>, then press Document and Paper [OK]. You can set the machine to store all documents in memory without automatically printing them. The default setting is <OFF>.

  • Page 96: Network

    Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ON>, then press Confirm that <MEMORY LOCK> is displayed, Document and Paper [OK]. then press [OK]. For <MEM. RX START TIME>, use the numeric Use the numeric keys to enter the memory lock Copying keys to enter the start time (in 24-hour format), reception password, then press [OK].

  • Page 97: Remote Ui

    Back Previous Next Before Using the Machine Registering Remote Reception ID Receiving a Fax Remotely Document and Paper Follow this procedure if you want to change the default remote When you receive a call, pick up the external reception ID of 25. Copying telephone.

  • Page 98: System Manager Settings

    Back Previous Next Before Using the Machine Selecting the Receive Mode for Printing Reception Restriction Document and Paper You can select whether the machine stores all received pages in You can reject incoming faxes from the senders who do not the memory before printing them out or prints each page as it is transmit their fax numbers to your machine.

  • Page 99: Maintenance

    Back Previous Next Before Using the Machine Printing Received Documents Received Image Reduction Document and Paper The machine provides the following printing features: two-sided You can print received documents in a reduced size. printing and received image reduction. The default setting is <ON>. Copying Two-Sided Printing Press [Additional Functions].

  • Page 100: Troubleshooting

    Back Previous Next Before Using the Machine Press [ ] or [ ] to select desired setting, Document and Paper then press [OK]. <ON>: Reduces the documents automatically depending on the length of the documents. Copying <OFF>: Prints documents on a paper without reducing the size. <CUT>: Cuts off the end of a document that does not fit on one page up to 24 mm.

  • Page 101: Appendix

    Back Previous Next Before Using the Machine Canceling TX/RX Jobs Document and Paper Follow the procedure below to cancel an ongoing job (sending Copying or receiving). Press [Stop/Reset]. Sending and When the <CANCEL DURING TX/RX?> message Receiving appears, press [ ] to select <YES>.

  • Page 102: Checking And Deleting Jobs

    Back Previous Next Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to view the transmission and Checking and Deleting Sending Copying reception results, monitor the status of the send jobs currently Documents Stored in Memory being processed.

  • Page 103: Printing And Scanning

    Back Previous Next Before Using the Machine 5 Printing and Scanning Document and Paper Copying Printing Documents ..................5-2 Sending and Advanced Printing Features ................5-3 Receiving Collate Printing ................5-3 Printing and Scanning 2 on 1 Combination ..............5-4 Network Two-Sided Printing ..............5-5 Scanning to a Computer (USB connection only) ..........5-6 Remote UI Canceling Scan Jobs ..................5-7...

  • Page 104: Printing Documents

    Network From an open document on an application, click [File] → [Print]. Remote UI Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then click System Manager [Preferences] or [Properties] to open the dialog Settings box. Maintenance After finished setting, click [OK].

  • Page 105: Advanced Printing Features

    From an open document on an application, click Scanning [File] → [Print]. Network Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog Remote UI box. System Manager Settings...

  • Page 106: On 1 Combination

    From an open document on an application, click Remote UI [File] → [Print]. Select the printer icon for the machine System Manager Settings ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog Maintenance box. Troubleshooting Appendix...

  • Page 107: Two-Sided Printing

    Document and Paper [File] → [Print]. Two-sided printing enables you to make two-sided printouts. Select the printer icon for the machine Copying ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog box. Sending and Receiving Click the [Finishing] tab.
  • Page 108 Back Previous Next Before Using the Machine Scanning to a Computer (USB connection only) Document and Paper Follow this procedure to scan a document to your computer. Copying Make sure that the scanner driver is installed. To check if the driver is installed, see “Software Settings with Computer,”...

  • Page 109: Canceling Scan Jobs

    Back Previous Next Before Using the Machine Canceling Scan Jobs Document and Paper Follow the procedure below to cancel an ongoing scan job. Copying Canceling Scan Jobs to a Computer Sending and Press [Stop/Reset]. Receiving Printing and Click [OK] on the computer screen. Scanning Network Remote UI...

  • Page 110: Checking And Deleting Print Jobs

    Back Previous Next Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the print Press [ ] to select <YES>. Copying jobs currently being processed. If you do not want to cancel the job, press [ ] to select <NO>.
  • Page 111 Back Previous Next Before Using the Machine 6 Network Document and Paper Copying System Requirements ..................6-3 Printing or Sending a Fax from a Computer .......6-3 Sending and Receiving Basic Network Settings ..................6-4 Printing and Scanning IP Address Setting ................6-4 Network Interface Settings .................6-6 Communication Environment Setup ........6-7 Remote UI...
  • Page 112 Back Previous Next Before Using the Machine Additional Network Settings .................6-15 Document and Paper TCP/IP Settings ................6-15 Startup Time Settings .............. 6-17 Copying Checking Network Settings ................6-18 Sending and Receiving Machine Management ...................6-19 Printing and Machine Management Using Web Browser Scanning (Remote UI) .................

  • Page 113: System Requirements

    Back Previous Next Before Using the Machine System Requirements Document and Paper This section describes the system environments with which the Computers Copying machine is compatible. – Windows; IBM PC/compatibles Printing or Sending a Fax from a Computer Sending and Protocol Receiving The following system environments are compatible when printing...

  • Page 114: Basic Network Settings

    Any of the following can be used to specify the settings. Press [ ] or [ ] to select <NETWORK – Machine’s operation panel (Additional Functions menu) – NetSpot Device Installer (Canon utility software included in the SETTINGS>, then press [OK]. Troubleshooting User Software CD) Appendix Table of Contents Index...

  • Page 115: Press [Ok]

    Back Previous Next Before Using the Machine Press [ ] or [ ] to select <TCP/IP SETTINGS>, Use the numeric keys to enter the subnet mask, Document and Paper then press [OK]. then press [OK]. Press [ ] or [ ] to select <IP ADDRESS S U B N E T M A S K...

  • Page 116: Interface Settings

    Back Previous Next Before Using the Machine Interface Settings Press [ ] or [ ] to select the desired Document and Paper detection method, then press [OK]. Ethernet Driver <AUTO>: Automatically determines the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/100BaseTX). Skip to Copying step 11.

  • Page 117: Communication Environment Setup

    Back Previous Next Before Using the Machine Communication Environment Setup Press [ ] or [ ] to select the desired Ethernet Document and Paper connection type, then press [OK]. To set up a configuration for communication between the machine <100 BASE-TX>: Establishes a 100Base-TX network connection. and computers on your network, use the following procedure.
  • Page 118 Remote UI Press [ ] or [ ] to select <SNMP SETTINGS>, then press [OK]. If you want to use a Canon printer driver or utility, select <ON> for <USE SNMP>. System Manager Press [ ] or [ ] to select <SNMP WRITABLE...
  • Page 119 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ON>, then press Document and Paper [OK]. If you need to specify <SNMP WRITABLE 2>, Copying press [ ] or [ ] to select <SNMP SETTINGS>, then press [OK].

  • Page 120: Setting Up A Computer For Printing/Sending A Fax

    ] or [ ] to select <NETWORK – Machine’s operation panel (Additional Functions menu) Maintenance – NetSpot Device Installer (Canon utility software included in the SETTINGS>, then press [OK]. User Software CD) Press [ ] or [ ] to select <TCP/IP SETTINGS>, Troubleshooting then press [OK].

  • Page 121: Machine Connection Method (Lpd/Raw)

    Back Previous Next Before Using the Machine Machine Connection Method (LPD/Raw) Press [ ] or [ ] to select <LPD PRINT>, then Document and Paper press [OK]. Connecting to a TCP/IP Network: Press [ ] or [ ] to select <ON> or <OFF>, All computers that use the machine must have TCP/IP client Copying then press [OK].
  • Page 122 Back Previous Next Before Using the Machine Open the printer properties dialog box. Open the [Printer Ports] dialog box by clicking Document and Paper [Add Port]. – For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound]. –...
  • Page 123 You can specify a print queue in [Queue Name]. The following three follow the instructions on the screen to search again, or click print queues are available: [Standard] → click [Canon Network Printing Device with P9100] from LP: The machine prints according to its spool settings. Normally Copying the pull-down list →...

  • Page 124: Print Server Settings

    Back Previous Next Before Using the Machine Print Server Settings Select [Share this printer] (Windows 2000: Document and Paper [Shared as]) and enter a share name. If Windows 2000/XP/Server 2003/Vista is on your network, the following procedure enables you to set up a print server for more If this machine is shared with users running efficient management of network printers.

  • Page 125: Additional Network Settings

    Back Previous Next Before Using the Machine Additional Network Settings Document and Paper Depending on your network environment, additional network Press [ ] or [ ] to select <NETWORK Copying settings may be required. SETTINGS>, then press [OK]. Press [ ] or [ ] to select <TCP/IP SETTINGS>, Sending and...
  • Page 126 Back Previous Next Before Using the Machine Port Number Settings Use the numeric keys to enter the port number, Document and Paper then press [OK]. Depending on your network environment, you can change the port number for each protocol. Press [Stop/Reset] to return to the standby Copying mode.

  • Page 127: Startup Time Settings

    Back Previous Next Before Using the Machine Startup Time Settings Use [ ], [ ], or numeric keys to set the time Document and Paper period required to delay the startup of network If you connect the machine to a switching hub, it may not be able communications for the machine, then press to connect to a network even though your network settings are set [OK].
  • Page 128 Back Previous Next Before Using the Machine Checking Network Settings Document and Paper You can check the current network settings as follows. Copying Press [Additional Functions]. Press [ ] or [ ] to select <SYSTEM Sending and Receiving SETTINGS>, then press [OK]. If the System Password has been set, enter the System Password Printing and using the numeric keys, then press [OK].
  • Page 129 NetSpot Device Installer is utility software for specifying the initial – Web browser (Remote UI) Sending and settings of Canon devices connected to a network. Available on the Receiving – NetSpot Device Installer (Canon utility software included in CD-ROM, installing NetSpot Device Installer enables network users the User Software CD) to quickly and easily specify the initial settings of network devices.
  • Page 130 Back Previous Next Before Using the Machine 7 Remote UI Document and Paper Copying System Requirements ..................7-3 Sending and Using the Remote UI ..................7-4 Receiving Starting the Remote UI ..............7-4 Printing and Scanning Displaying Device Status and Information ............7-6 Network Job Management ....................7-7 Managing Print Jobs ..............7-7 Remote UI...
  • Page 131 Back Previous Next Before Using the Machine Import/Export Function .................7-16 Document and Paper Saving the Address Book ............7-16 Loading an Address Book ............7-17 Copying Device Custom Settings .................7-19 Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting...

  • Page 132: Back Previous

    Back Previous Next Before Using the Machine System Requirements Document and Paper The Remote UI has been confirmed to work in the following Copying system environments. Sending and – Microsoft Windows 2000 Professional Receiving – Microsoft Windows XP Printing and Scanning –...

  • Page 133: Settings, " On P

    Back Previous Next Before Using the Machine Using the Remote UI Document and Paper The Remote UI software enables you to access and manage the Enter the required information. Copying machine connected to a network using a web browser. – For [Administrator Mode], enter the System Manager password if required.
  • Page 134 Back Previous Next Before Using the Machine Displays the current status of the machine, Click [OK]. etc. Document and Paper [Device] - [Status] page is displayed when you logon the Remote UI. Takes you to the Remote UI top page. Copying Displays the online help for the Remote UI.
  • Page 135 Back Previous Next Before Using the Machine Displaying Device Status and Information Document and Paper You can view the current status of the machine and also [Status] Displays the current status of the Copying information about the administrator in charge of the machine, machine and any error messages.
  • Page 136 Back Previous Next Before Using the Machine Job Management Document and Paper The Remote UI enables you to manage print jobs. It also Click [Job Status] → select [Print Job] from the Copying enables you to view the sending and receiving results of fax menu that appears under [Job Status].
  • Page 137 Back Previous Next Before Using the Machine Viewing the Activity Log To delete a print job, click [Delete] next to the Document and Paper desired job. The Remote UI enables you to view the [Transmissions] of send jobs. The [Transmissions] shows up to 25 recent transactions. Copying Click [Job Status] →...
  • Page 138 Back Previous Next Before Using the Machine Managing the Address Book Document and Paper The Remote UI enables you to view and modify the Address To view/ edit the registered addresses: Copying Book data. Click the number or the name to display the current address information.
  • Page 139 Back Previous Next Before Using the Machine To edit the information, click [Edit] → make the necessary changes Click [Edit]. on the Change Address screen → click [OK]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI Select [Fax] or [Group] from the drop-down list, press [Select] →...
  • Page 140 Back Previous Next Before Using the Machine For group dialing, select [Group] from the drop-down list, press Make sure that the registered addresses are displayed in [Members [Select] → enter a group name in [Group Name] → click [Address List] → click [OK]. Document and Paper Book] under [Members List].
  • Page 141 Back Previous Next Before Using the Machine To delete the registered addresses: Document and Paper Select the check box next to the number to delete → click [Delete]. Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager You cannot recover the address once it is deleted.
  • Page 142 Back Previous Next Before Using the Machine Customizing System Settings Document and Paper Copying Customizing System Information Enter the necessary information → click [OK]. The Remote UI enables you to specify the machine’s system Sending and settings. Receiving Printing and You can also access the system settings from the operation panel of the Scanning machine.
  • Page 143 Back Previous Next Before Using the Machine To restrict the Send Function: To set the System Manager password: Document and Paper Click [Restrict the Send Function]. Click [Register Password]. Copying Sending and Receiving Printing and Scanning Network Remote UI Select the necessary settings → click [OK]. Specify the necessary fields →...
  • Page 144 Back Previous Next Before Using the Machine Set Password: Select this check box to set the Document and Paper System Manager password. System Manager Enter a number (seven digits Password: maximum). Copying Confirm: Enter the password again. If the number you enter here is different from the number entered for Sending and [System Manager Password], an...
  • Page 145 Back Previous Next Before Using the Machine Import/Export Function Document and Paper The Remote UI enables you to save the Address Book data in Saving the Address Book Copying your computer or load address book into the machine from You can store the Address Book as a file in your computer. saved files.
  • Page 146 Back Previous Next Before Using the Machine Loading an Address Book Click [Start Export]. Document and Paper You can load address books into the machine from saved files. Copying – When you register the contents of a new file, the currently registered addresses are overwritten by the new address list.
  • Page 147 Back Previous Next Before Using the Machine Click [Import...]. Click [Browse] → select the file to import → click Document and Paper [OK]. Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Do not import any files while the machine is executing other jobs. Maintenance Troubleshooting Appendix...
  • Page 148 Back Previous Next Before Using the Machine Device Custom Settings Document and Paper The Remote UI enables you to edit the machine’s custom Specify all the necessary fields → click [OK]. Copying settings. Sending and You can also access these setting menus from the Operation Panel of the Receiving machine.
  • Page 149 Back Previous Next Before Using the Machine 8 System Manager Settings Document and Paper Copying Specifying the System Manager Settings ............8-2 Sending and Restricting Access to Destinations ..............8-3 Receiving Confirming Entered Fax Numbers .........8-3 Printing and Scanning Restricting Redial .................8-4 Network Remote UI System Manager...
  • Page 150 Back Previous Next Before Using the Machine Specifying the System Manager Settings Document and Paper You can set a password for the System Manager. Once the Use the numeric keys to enter a number, then Copying System Password is set, restrictions can be placed on storing or press [OK].
  • Page 151 Back Previous Next Before Using the Machine Restricting Access to Destinations Document and Paper You can set whether to confirm entered fax numbers and Press [ ] or [ ] to select <CONFIRM FAX Copying restrict the use of [Redial/Pause]. NO.>, then press [OK].
  • Page 152 Back Previous Next Before Using the Machine Restricting Redial Document and Paper You can specify whether or not to allow using [Redial/Pause]. The default setting is <OFF>. Copying Press [Additional Functions]. Press [ ] or [ ] to select <SYSTEM Sending and SETTINGS>, then press [OK].
  • Page 153 Back Previous Next Before Using the Machine 9 Maintenance Document and Paper Copying Cleaning the Machine ..................9-2 Exterior .....................9-2 Sending and Receiving Interior .....................9-3 Printing and Fuser Roller ..................9-7 Scanning Scanning area ................9-8 Network Replacing the Toner Cartridge ..............9-11 Remote UI Redistributing Toner ..............

  • Page 154: Cleaning The Machine

    Back Previous Next Before Using the Machine Cleaning the Machine Document and Paper Exterior Note the following before cleaning your machine: Copying – Make sure no document is stored in memory, then turn off the Turn off the main power switch and disconnect main power switch and disconnect the power cord.

  • Page 155: Interior

    Back Previous Next Before Using the Machine Interior Lift the scanning platform (A) until it is locked. Document and Paper (You will hear an audible “click.”) Clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. Copying Turn off the main power switch and disconnect the power cord.
  • Page 156 Back Previous Next Before Using the Machine Open the toner cover. Document and Paper – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They become very hot during use. – To avoid exposing the toner cartridge to light, place it in its Copying protective bag or wrap it in a thick cloth.
  • Page 157 Back Previous Next Before Using the Machine Use a clean, soft, dry, lint-free cloth to remove Hold the toner cartridge by its handle (A). Document and Paper any toner or paper debris from the machine’s interior. Copying – Do not touch the fixing assembly (A) as it becomes very hot Sending and during use.
  • Page 158 Back Previous Next Before Using the Machine Push the toner cartridge to make sure it is Lower the scanning platform. Document and Paper properly set in the machine. Copying Sending and Receiving Printing and Scanning Network Hold the grip (A) on the right front side of the –...

  • Page 159: Fuser Roller

    Back Previous Next Before Using the Machine Fuser Roller Load a sheet of blank A4 paper in the multi- Document and Paper purpose tray. If black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure.

  • Page 160: Scanning Area

    Back Previous Next Before Using the Machine Scanning area Clean the platen glass and the underside of the Document and Paper ADF with a cloth dampened with water. Then, Keep the scanning area clean to avoid dirty copies or faxes to be wipe the area with a soft, dry cloth.
  • Page 161 Back Previous Next Before Using the Machine Clean the rollers (A) inside the ADF with a cloth Document and Paper dampened with water. Then wipe the area with a If your documents have black streaks or appear dirty after copying soft, dry cloth.
  • Page 162 Back Previous Next Before Using the Machine Close the ADF cover. Document and Paper Copying Sending and Receiving Printing and Scanning Be careful not to get your fingers caught. Network Reconnect the power cord and turn on the main power switch. Remote UI System Manager Settings...

  • Page 163: Replacing The Toner Cartridge

    Back Previous Next Before Using the Machine Replacing the Toner Cartridge Document and Paper When the toner is running low, the message <TONER LOW/ Redistributing Toner Copying PREPARE NEW TONER> appears on the LCD. We recommend that you prepare a new toner cartridge for future replacement Hold the front side of the operation panel with with ease.
  • Page 164 Back Previous Next Before Using the Machine Hold the grip (A) on the right front side of the Remove the toner cartridge. Document and Paper toner cover. Copying Sending and Receiving Printing and Scanning Open the toner cover. Network Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact”...
  • Page 165 Back Previous Next Before Using the Machine Hold the toner cartridge by its handle (A). Insert the toner cartridge so that the protrusion Document and Paper on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 166 Back Previous Next Before Using the Machine Hold the grip (A) on the right front side of the Lower the scanning platform. Document and Paper toner cover. Copying Sending and Receiving Printing and Scanning Close the toner cover. Network – Be careful not to get your fingers caught.

  • Page 167: Replacing The Toner Cartridge With A New One

    Back Previous Next Before Using the Machine Replacing the Toner Cartridge with a New Hold the grip (A) on the right front side of the Document and Paper toner cover. Hold the front side of the operation panel with Copying your hands.
  • Page 168 Back Previous Next Before Using the Machine Remove the toner cartridge. Document and Paper Do not open the drum protective shutter (A). Copying Sending and Receiving Printing and Scanning Remove the new toner cartridge from the Network protective bag. Remote UI System Manager Settings Maintenance...
  • Page 169 Back Previous Next Before Using the Machine Gently rock the toner cartridge several times to Document and Paper evenly distribute toner inside. Copying Sending and Receiving Printing and – If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner.
  • Page 170 Back Previous Next Before Using the Machine Hold the toner cartridge by its handle (A). Insert the toner cartridge so that the protrusion Document and Paper on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 171 Back Previous Next Before Using the Machine Hold the grip (A) on the right front side of the Lower the scanning platform. Document and Paper toner cover. Copying Sending and Receiving Printing and Scanning Close the toner cover. Network – Be careful not to get your fingers caught.

  • Page 172: Transporting The Machine

    Back Previous Next Before Using the Machine Transporting the Machine Document and Paper Follow this procedure to avoid vibration damage to the Hold the front side of the operation panel with Copying machine when transporting it over a long distance. your hands.
  • Page 173 Back Previous Next Before Using the Machine Hold the grip (A) on the right front side of the Remove the toner cartridge. Document and Paper toner cover. Copying Sending and Receiving Printing and Scanning Open the toner cover. Network – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
  • Page 174 Back Previous Next Before Using the Machine Hold the grip (A) on the right front side of the Lower the scanning platform. Document and Paper toner cover. Copying Sending and Receiving Printing and Scanning Close the toner cover. Network Be careful not to get your fingers caught. Remove the dust cover from the paper cassette.
  • Page 175 Back Previous Next Before Using the Machine Open the front panel of the paper cassette. Remove the paper cassette by lifting up the Document and Paper front-end of the paper cassette and pulling it forward. Copying Sending and Receiving Printing and Scanning Remove the paper from the paper cassette.
  • Page 176 Back Previous Next Before Using the Machine Make sure all the covers are closed. Document and Paper Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration Copying below. Sending and Receiving Printing and Scanning Network...
  • Page 177 Back Previous Next Before Using the Machine 10 Troubleshooting Document and Paper Copying Clearing Jams....................10-3 Document Jams ................. 10-4 Sending and Receiving Paper Jams ................... 10-6 Printing and Scanning LCD Messages ....................10-14 Network Error Codes ....................10-20 If <LOAD CORRECT PAPER> is displayed ........... 10-22 Remote UI Re-loading the Paper .............10-22 System Manager...
  • Page 178 Back Previous Next Before Using the Machine Fax Problems ....................10-27 Document and Paper Sending Problems..............10-27 Receiving Problems ..............10-31 Copying Copying Problems ..................10-37 Sending and Receiving Printing Problems ..................10-40 Printing and Telephone Problems ................... 10-43 Scanning Network Network Problems ..................10-44 If a Power Failure Occurs ................
  • Page 179 Warm water will set the toner. System Manager Do not force a jammed document or paper out of the machine. Contact Settings your local authorized Canon dealer or the Canon help line for assistance if needed. Maintenance Troubleshooting...
  • Page 180 Back Previous Next Before Using the Machine Document Jams Hold both sides of any jammed documents and Document and Paper gently pull them out. When <CHECK DOCUMENT> appears on the LCD display, remove a jammed document from the ADF. Copying Open the ADF cover.
  • Page 181 Back Previous Next Before Using the Machine Open the ADF and then hold both sides of any Document and Paper jammed documents and gently pull them out. Copying Sending and Receiving Printing and Scanning Close the ADF. Network Remote UI System Manager Settings Maintenance...
  • Page 182 Back Previous Next Before Using the Machine Paper Jams Hold the grip (A) on the right front side of the Document and Paper toner cover. When < PAPER JAM> or <PAPER JAM/OPEN REAR COVER> appears on the LCD display, remove jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if Copying necessary.
  • Page 183 Back Previous Next Before Using the Machine Remove the toner cartridge from the machine. Document and Paper Copying Sending and Receiving Printing and Scanning – Do not touch the fixing assembly (A) as it becomes very hot during use. Network –...
  • Page 184 Back Previous Next Before Using the Machine Gently pull the jammed paper between the Hold the toner cartridge by its handle (A). Document and Paper fixing assembly (A) and transfer roller (B) until the leading edge emerges from the machine. Copying Sending and Receiving...
  • Page 185 Back Previous Next Before Using the Machine Insert the toner cartridge so that the protrusion Hold the grip (A) on the right front side of the Document and Paper on the right side of the toner cartridge (A) fits toner cover. into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 186 Back Previous Next Before Using the Machine Lower the scanning platform. Remove the dust cover from the paper cassette. Document and Paper Copying Sending and Receiving Printing and Scanning Open the front panel of the paper cassette. Network – Be careful not to get your fingers caught. –...
  • Page 187 Back Previous Next Before Using the Machine – When feeding paper from the multi-purpose tray: Remove the paper in the paper cassette. Document and Paper Copying Sending and Receiving Printing and Load the paper into the paper cassette. Scanning Hold both sides of the jammed paper and slowly Network pull it out in the direction of the arrow.
  • Page 188 Back Previous Next Before Using the Machine Close the front panel of the paper cassette. Open the rear cover. Document and Paper This operation is required only when <OPEN REAR COVER> appears on the LCD display. Copying Sending and Receiving Printing and Scanning Set the dust cover on the paper cassette.
  • Page 189 Back Previous Next Before Using the Machine Hold both sides of the jammed paper and gently Close the rear cover. Document and Paper pull it out upward. This operation is required only when <OPEN REAR COVER> appears on the LCD display. This operation is required only when <OPEN REAR COVER>...

  • Page 190: Lcd Messages

    Back Previous Next Before Using the Machine LCD Messages Document and Paper See the following when the LCD displays error and status Copying messages. CANNOT PRINT RX DATA AVAILABLE MEMORY Sending and Description The machine temporarily received the fax in Receiving memory because an error of some kind has Description...
  • Page 191 Back Previous Next Before Using the Machine CHANGE REG’D SIZE CLOSE COVER Document and Paper → PAPER SETTINGS TONER COVER Description The paper size is not appropriate for your print Description The toner cover is not closed completely. jobs. Copying Action Check the toner cover, and make sure that it is Action...
  • Page 192 Back Previous Next Before Using the Machine LOAD CORRECT PAPER Action Load paper correctly. Then press [OK] when Document and Paper using the paper cassette. Description The size of the paper in the paper cassette or For report or list, set the paper size to, <A4>, multi-purpose tray is different from that of the <OFICIO>, <BRAZIL-OFICIO>, <MEXICO- paper specified in <CASSETTE>...
  • Page 193 Back Previous Next Before Using the Machine MEMORY FULL NOT AVAILABLE Document and Paper Description The machine is full of jobs. Description You pressed the one-touch speed dialing key that has already been registered, when you are Action Print, send, or delete any documents stored in registering group dialing.
  • Page 194 Appendix than 5 seconds, then turn it on again. If the message persists, turn off the main power switch, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. Table of Contents Index 10-18...
  • Page 195 Back Previous Next Before Using the Machine WRONG PASSWORD Document and Paper Description The memory lock reception password or system password you entered is incorrect. Copying Action Enter the correct password. For details, see ”Memory Lock Reception” on p. 4-29 or “Specifying the System Manager Sending and Settings,”...

  • Page 196: Error Codes

    Back Previous Next Before Using the Machine Error Codes Document and Paper An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. Copying Sending and Receiving Printing and Scanning Network For details on reports, see “Printing Reports Automatically, ”...
  • Page 197 Back Previous Next Before Using the Machine 00A0 0071 Document and Paper Description Transmission was manually canceled on the Description The machine’s memory is full. machine. Action Print, send, or delete any documents stored in Copying Action Resend the document if necessary. memory.

  • Page 198: If Is Displayed

    Back Previous Next Before Using the Machine If <LOAD CORRECT PAPER> is displayed Document and Paper Changing the Paper Size Setting When <LOAD CORRECT PAPER> appears on the LCD display, the Copying size of the paper in the paper cassette or multi-purpose tray is different from that of the paper specified in <CASSETTE>...
  • Page 199 Back Previous Next Before Using the Machine Press [Stop/Reset] to return to the standby Document and Paper mode. Now ready to copy your document. For a fax job or report printing, go to step 7. Copying Press [OK] to resume the job. No further operation is required.

  • Page 200: General Problems

    Error indicator will turn off, and the LCD will return Turn on the main power switch. to the standby mode. If the Alarm indicator remains Maintenance flashing, unplug the machine, and contact your local authorized Canon dealer or the Canon help line. Troubleshooting Appendix Table of Contents Index...
  • Page 201 Back Previous Next Before Using the Machine Nothing appears in the LCD. Document and Paper Is the power cord plugged in securely? Copying Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip Sending and is plugged in and turned on.

  • Page 202: Paper Feeding Problems

    Back Previous Next Before Using the Machine Paper Feeding Problems Document and Paper Copying Paper does not feed properly. Are different types of paper loaded in the machine? Is the paper loaded correctly? Sending and Load only one type of paper. Receiving Make sure the paper is correctly loaded.

  • Page 203: Fax Problems

    Back Previous Next Before Using the Machine Fax Problems Document and Paper Copying Sending Problems Is the document loaded correctly? Sending and Make sure the document is correctly loaded. (See Cannot send a fax. Receiving “Loading Documents, ” on p. 2-4.) Did you just turn on the main power switch? Printing and Make sure the scanning platform and rear cover are...
  • Page 204 Back Previous Next Before Using the Machine Is the machine in the Sleep mode? Is the telephone cable connected properly? Document and Paper The machine does not scan documents if it is in the Make sure the cable is connected properly. (See Sleep mode.
  • Page 205 Back Previous Next Before Using the Machine Did the recipient’s machine answer within 35 Memory fills up immediately when you try to send. Document and Paper seconds (after all automatic redialing attempts)? Are you sending with the resolution set to <SUPER Ask the recipient to check the machine.
  • Page 206 Back Previous Next Before Using the Machine Faxes sent from the machine are spotted or dirty. Sending of documents is too slow. Document and Paper Is the recipient’s machine working properly? Is the resolution set to <FINE>, <PHOTO> or <SUPER FINE>? Copying Check the machine by making a copy.

  • Page 207: Receiving Problems

    Back Previous Next Before Using the Machine Entering the fax number is required again after pressing [Start]. Are documents stored in memory, leaving little or Document and Paper no memory available? Is <CONFIRM FAX NO.> set to <ON>? Print, send, or delete any documents stored in Copying memory.
  • Page 208 Back Previous Next Before Using the Machine No automatic switching between telephone and fax calls. Has an error occurred during reception? Document and Paper Is the machine set to switch automatically between Check the LCD for an error message. (See “LCD telephone and fax calls? Messages, ”...
  • Page 209 Back Previous Next Before Using the Machine Did you hang up the external telephone before Is the correct type of paper loaded in the machine? Document and Paper pressing [Start] or dialing the remote reception ID? Make sure you load paper that meets the Always press [Start] or dial the remote reception ID requirements for use.
  • Page 210 Back Previous Next Before Using the Machine Is the toner cartridge installed properly? Is the toner low or unevenly distributed? Document and Paper Make sure the toner cartridge is installed properly. Redistribute the toner inside the toner cartridge. If (See “Set Up the Machine, ” in the Starter Guide.) the problem persists, replace the toner cartridge.
  • Page 211 Back Previous Next Before Using the Machine Is the toner low or unevenly distributed? Receiving of documents is too slow. Document and Paper Redistribute the toner inside the toner cartridge. If Is the resolution of the sender’s machine set the problem persists, replace the toner cartridge. (See higher? Copying “Replacing the Toner Cartridge, ”...
  • Page 212 Back Previous Next Before Using the Machine Errors occur frequently while receiving. Document and Paper Are the telephone lines in poor condition, or do you have a bad connection? Copying Check if there is a device nearby that interferes with signal reception (e.g., microwave oven).

  • Page 213: Copying Problems

    Back Previous Next Before Using the Machine Copying Problems Document and Paper Copying Blank paper comes out from the machine. Copy is too light or has uneven density. Have you removed the plastic seal from the toner Is the toner low or unevenly distributed? Sending and cartridge? Receiving...
  • Page 214 Back Previous Next Before Using the Machine Paper jams occur. Copy is not clear. Document and Paper Make sure the scanning platform and rear cover are Is the correct type of paper loaded in the machine? fully closed. (See “Paper Jams, ” on p. 10-6.) Copying Make sure you load paper that meets the Is the paper loaded correctly?
  • Page 215 Back Previous Next Before Using the Machine The alarm sounds or <MEMORY FULL> appears in the LCD when Document and Paper making copies. Is the machine’s memory full? Copying Check remaining memory. (See “Checking Remaining Memory, ” on p. 11-31.) Sending and Receiving Printing and...

  • Page 216: Printing Problems

    Back Previous Next Before Using the Machine Printing Problems Document and Paper Copying Blank paper comes out from the machine. Printout is too light or has uneven density. Have you removed the plastic seal from the toner Is the toner low or unevenly distributed? Sending and cartridge? Receiving...
  • Page 217 Back Previous Next Before Using the Machine Paper jams occur. Printout is not clear. Document and Paper Make sure the scanning platform and rear cover are Is the correct type of paper loaded in the machine? fully closed. (See “Paper Jams, ” on p. 10-6.) Copying Make sure you load paper that meets the Is the paper loaded correctly?
  • Page 218 Back Previous Next Before Using the Machine Are the printer driver settings (Paper Size, Output For Windows 2000/XP/Server 2003/Vista: Document and Paper Size) correct? 1. Double-click the icon of the printer you installed. – For Windows Vista Make sure that the printer driver settings (Paper Size, Click [Start] on the Windows task bar →...

  • Page 219: Telephone Problems

    Back Previous Next Before Using the Machine Telephone Problems Document and Paper Copying Cannot dial. Telephone disconnects while you are talking. Is the telephone cable connected properly? Is the telephone cable connected properly? Sending and Receiving Make sure the cable is connected properly. (See Make sure the cable is connected properly.

  • Page 220: Network Problems

    Back Previous Next Before Using the Machine Network Problems Document and Paper Copying Unable to print from a TCP/IP network. Is the name of the file being printed too long? Rename the file with a shorter name. Normally LPR (or Are the machine and cable properly connected? Sending and the Microsoft TCP/IP Printer, if you are using Windows...
  • Page 221 Back Previous Next Before Using the Machine Is the computer that is printing properly set up? Document and Paper Make sure the proper printer driver is installed. (See “Software Settings with Computer, ” in the Starter Copying Guide.) Make sure the correct machine is set as the output Sending and destination for the computer that is printing in Receiving...
  • Page 222 Back Previous Next Before Using the Machine If a Power Failure Occurs Document and Paper If a power failure occurs, machine functions will be limited as Copying follows: – Depending on your telephone, you may not be able to make telephone calls.
  • Page 223 System Manager main power switch immediately, disconnect the power cord, and contact Settings your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself. Maintenance Attempting to repair the machine yourself may void the limited warranty.

  • Page 224: Address Book Set

    Back Previous Next Before Using the Machine 11 Appendix Document and Paper Copying Machine Settings ....................11-3 Printing USER DATA LIST ............11-3 Sending and Receiving Accessing the Setting Menu ..........11-3 Printing and Scanning Setting Menu ....................11-5 Network PAPER SETTINGS ................ 11-5 VOLUME CONTROL ..............

  • Page 225: Adjust./Cleaning

    Back Previous Next Before Using the Machine TIMER SETTINGS ..............11-16 Document and Paper ADJUST./CLEANING ..............11-17 REPORT SETTINGS ..............11-18 Copying SYSTEM SETTINGS ..............11-20 Sending and Receiving Summary of Reports and Lists ..............11-26 Printing and Printing Reports Automatically ..............11-27 Scanning TX REPORT .................11-27 Network RX REPORT .................11-28...
  • Page 226 Back Previous Next Before Using the Machine Machine Settings Document and Paper You can adjust the machine settings from the Setting Menu Accessing the Setting Menu Copying to customize the way the machine works. To see the list of the current settings, print out USER DATA LIST.
  • Page 227 Back Previous Next Before Using the Machine Press [ ] or [ ] to select a submenu, then Document and Paper press [OK]. Copying For details on the submenu, see “Setting Menu, ” on p. 11-5. To register the settings or go to a submenu item, Sending and press [OK].
  • Page 228 Back Previous Next Before Using the Machine Setting Menu Document and Paper The default settings are indicated in bold text. Copying Depending on the country of purchase, some default values may vary and some settings may not be available. Sending and Receiving PAPER SETTINGS Setting Item...
  • Page 229 Back Previous Next Before Using the Machine VOLUME CONTROL Document and Paper Setting Item Description 1. MONITOR VOLUME Sets the volume for monitor tone during the fax transmission. Copying (0 - 3 (2)) 2. CALLING TONE Sets the volume of the ring produced when the machine detects a call. (0 - 3 (2)) Sending and Receiving...
  • Page 230 Back Previous Next Before Using the Machine BROADCAST Document and Paper Setting Item Description 1. BROADCAST Registers recipients for broadcasting. A maximum of 123 recipients can be specified at the same Copying time. (See “Broadcasting” on p. 4-17.) COMMON SETTINGS Sending and Receiving Setting Item...

  • Page 231: Image Quality

    Back Previous Next Before Using the Machine COPY SETTINGS Document and Paper Setting Item Description 1. STANDARD SETTINGS Sets the default setting for copying. Copying 1. IMAGE QUALITY Sets the document type for copying. – TEXT/PHOTO Sending and – TEXT Receiving –...
  • Page 232 Back Previous Next Before Using the Machine FAX SETTINGS Document and Paper Setting Item Description 1. RX MODE Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Starter Guide.) Copying – FaxOnly – AnsMode – NET SWITCH Sending and –...
  • Page 233 Back Previous Next Before Using the Machine FAX SETTINGS Document and Paper 5. STANDARD SETTINGS Sets the default setting for faxing. 1. DENSITY Sets the default density for faxing (1-9 (5)). Copying 2. IMAGE QUALITY Sets the default image quality for faxing. –...
  • Page 234 Back Previous Next Before Using the Machine FAX SETTINGS Document and Paper 4. RX SETTINGS Sets the reception features. 1. FAX/TEL OPT. SET Sets the optional items in the <FaxTel> mode. (See “FaxTel: Optional Settings,” on p. 4-26.) Copying RING START TIME Sets the time the machine takes to check whether a call is a fax or a voice call.
  • Page 235 Back Previous Next Before Using the Machine FAX SETTINGS Document and Paper 3. REMOTE RX Sets whether to use remote receiving. (See “Remote Reception,” on p. 4-30.) The machine enables remote receiving. Copying REMOTE RX ID You can dial a code on remote extension to start receiving a document. A combination of two characters using 0 to 9.
  • Page 236 Back Previous Next Before Using the Machine FAX SETTINGS Document and Paper 5. PRINTER SETTINGS Sets the printer functions. 1. RX REDUCTION Sets whether to reduce or truncate the image when a faxed page is larger than the size of paper Copying loaded.
  • Page 237 Back Previous Next Before Using the Machine ADDRESS BOOK SET. Document and Paper Setting Item Description 1. 1-TOUCH SPD DIAL Registers recipients on one-touch speed dialing keys. Up to 7 recipients can be registered. (See Copying “Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes,” on p. 4-7.) NAME Registers the recipient’s name (max.
  • Page 238 Back Previous Next Before Using the Machine PRINTER SETTINGS Document and Paper Setting Item Description 1. ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the Copying computer. Sets the error time out period. (5SEC–300SEC (15SEC)) Sending and The error time out is off.
  • Page 239 Back Previous Next Before Using the Machine TIMER SETTINGS Document and Paper Setting Item Description 1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) Copying 2. DATE TYPE SELECT Sets the date format. –...
  • Page 240 Back Previous Next Before Using the Machine ADJUST./CLEANING Document and Paper Setting Item Description 1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 9-7.) Copying 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports.
  • Page 241 Back Previous Next Before Using the Machine REPORT SETTINGS Document and Paper Setting Item Description 1. SETTINGS Sets the report functions. (See “Printing Reports Automatically,” on p. 11-27.) Copying 1. TX REPORT Sets whether the transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs.
  • Page 242 Back Previous Next Before Using the Machine REPORT SETTINGS Document and Paper 2. LIST PRINT Prints reports/lists. 1. TX REPORT Prints the fax transmission report manually. Copying 2. RX REPORT Prints the fax reception report manually. 3. ACTIVITY REPORT Prints the fax transaction report manually. Sending and Receiving 4.
  • Page 243 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper Setting Item Description 1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <SYSTEM SETTINGS>. Once the Copying system password is set, they must be entered every time you access the <SYSTEM SETTINGS> menu.
  • Page 244 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 5. LPD PRINT Sets whether to use LPD as the print application. – – Copying 6. RAW PRINT Sets whether to use RAW as the print application. Sending and Enables to use RAW.
  • Page 245 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 2. SNMP SETTINGS Sets detailed information about SNMP. 1. USE SNMP Sets whether to activate SNMP. Copying – – Sending and 2. COMMUNITY NAME 1 Sets SNMP community name 1 (default: public). Receiving 3.
  • Page 246 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 3. ETHERNET DRIVER Specifies the type of network connection. 1. AUTO DETECT Selects the detection method of Ethernet driver. Copying AUTO Sets the machine to determine the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/100Base-TX) automatically.
  • Page 247 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 3. COMMUNICATIONS Specifies the fax settings. 1. MEMORY LOCK Sets whether to receive and store all documents in memory and not to print automatically. (See Copying “Memory Lock Reception,” on p. 4-29.) Disables memory lock reception.
  • Page 248 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 4. ACCESS TO DEST. Sets restriction of the access to destinations. 1. RESTRICT REDIAL Sets whether to disable the redial function of the [Redial/Pause] key. Copying – – Sending and 2.
  • Page 249 Back Previous Next Before Using the Machine Summary of Reports and Lists Document and Paper The machine can generate the following reports and lists. Copying Report/List Description 1-TOUCH LIST Lists the names and fax numbers of recipients registered under one-touch speed dialing keys. Sending and Receiving CODED DIAL LIST...
  • Page 250 Back Previous Next Before Using the Machine Printing Reports Automatically Document and Paper Report Items TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to Copying print automatically. The following items are displayed in the Transmission Report: TX REPORT JOB NO.: Job number Sending and Receiving...
  • Page 251 Back Previous Next Before Using the Machine RX REPORT Report Items Document and Paper The default setting is <OUTPUT NO>. The following items are displayed in the Reception Report: Press [Additional Functions]. JOB NO.: Job number Copying Press [ ] or [ ] to select <REPORT MODE: Mode of transaction (G3 or ECM) SETTINGS>, then press [OK].
  • Page 252 Back Previous Next Before Using the Machine ACTIVITY REPORT Report Items Document and Paper The default setting is <OUTPUT YES>. The following items are displayed in the Activity Report: Press [Additional Functions]. NO.: Transaction number (01 to 60) Copying Press [ ] or [ ] to select <REPORT JOB NO.: Job number...
  • Page 253 Back Previous Next Before Using the Machine Printing Reports and Lists Manually Document and Paper You can print the following reports and lists manually. Press [Additional Functions]. Copying – TX REPORT Press [ ] or [ ] to select <REPORT –...
  • Page 254 Back Previous Next Before Using the Machine Checking Remaining Memory Document and Paper You can check the remaining memory according to the status of Copying the machine. Press [System Monitor]. Sending and Press [ ] or [ ] to select <AVAILABLE Receiving MEMORY>, then press [OK] to confirm the Printing and...
  • Page 255 Back Previous Next Before Using the Machine Glossary Document and Paper Numeric ASCII code Copying ASCII (American Standard Code for Information Interchange) is 10Base-T a set of standardized codes used to represent letters, numbers, Sending and The Ethernet standard supporting data transfer rates a maximum of punctuation marks, a few symbols, and control characters.
  • Page 256 Back Previous Next Before Using the Machine BOOTP Community Name BOOTstrap Protocol. A protocol that enables a client machine to An identification keyword for SNMP (Simple Network Management Document and Paper automatically obtain network setup information from a server over a Protocol).
  • Page 257 Back Previous Next Before Using the Machine DNS server Domain Name System server. A server which maintains a database Document and Paper that translates the domain names of Internet servers, such as www. w3.org, into Internet Protocol (IP) addresses, such as “18.176.0.26”. Error Correction Mode.
  • Page 258 Images in HP-GL/2 are represented Copying lines. as vector graphics. Vector objects describe an image in terms of geometric shapes, such as lines and polygons, and fills. HP-GL/2 is supported by your Canon machine. Sending and HTTP Receiving G3, Group 3 fax machine Hypertext Transfer Protocol.
  • Page 259 Back Previous Next Before Using the Machine Internet Protocol (IP) The underlying set of networking rules that describes how data is Line Printer Remote. A UNIX command used to print a file via a TCP/IP Document and Paper transmitted across the Internet. Internet Protocol allows data from network.
  • Page 260 Back Previous Next Before Using the Machine Document and Paper NetSpot Paper feed Network management software that enables the setup and Refers to guiding a sheet of paper into the machine’s paper path. management of multiple printers connected to a network from Copying Paper feeder one central location.
  • Page 261 Back Previous Next Before Using the Machine Proxy server Receiving A server that provides a cache of files available on remote servers Receiving transmission is also defined as RX or Reception. The Document and Paper that are slow or expensive to access. The term “proxy server” normally machine can be customized to receive fax documents in several refers to a World Wide Web server that, on receiving a URL, tries to ways.
  • Page 262 Many functions that are done physically at the Sending documents is also defined as TX or Transmit. The machine Canon machine’s operation panel can be done via software at a can scan and send documents via fax. Copying...
  • Page 263 Back Previous Next Before Using the Machine Subnet A portion of a network, which may be a physically independent Document and Paper TCP/IP network segment, that shares a network address with other portions of the network, and is distinguished by a subnet number. Acronym for Transmission Control Protocol/Internet Protocol.
  • Page 264 Back Previous Next Before Using the Machine Document and Paper Uniform Resource Locator. A standard way of specifying the location of an object, usually a web page, on the Internet. The URL for a web Copying page would look something like this: “http://www.w3.org/default.html”.

  • Page 265: Copy Mode

    Back Previous Next Before Using the Machine Index Document and Paper Copying Symbols & Numerics AnsMode 4-25 Clearing jams 10-3 Document jams 10-4 1-TOUCH LIST 11-26 Automatic document feeder 1-3 Paper jams 10-6 2-Sided key 1-6 Sending and Clear key 1-8 Receiving 2 on 1 combination 3-7, 5-4 Coded Dial key 1-9, 4-13...

  • Page 266: Fax Mode

    Back Previous Next Before Using the Machine Density Import/Export function Copying 3-3 About the Import/Export function 7-16 Document and Paper Fax dialing features 4-19 Sending 4-5 Exporting the Address Book 7-16 FAX key 1-6 Importing the Address Book 7-17 Density key 1-7 FAX MODE 1-10 Copying Device button 7-5...

  • Page 267: Paper Requirements

    Back Previous Next Before Using the Machine Maintaining the toner cartridge 1-13 Processing/Data indicator 1-7 Document and Paper Page top button 7-5 Maintenance 9-1 Pulse dialing 4-20 Manual reception 4-28 Paper Jams 10-6 Manual sending 4-16 Copying Loading 2-10 Rear cover 1-5 MEMORY DATA LIST 11-26 Printable area 2-9 Received image reduction 4-33...

  • Page 268: Scan Mode

    Back Previous Next Before Using the Machine Setting up a computer for printing/sending a fax Toner cartridge 1-12 6-10 Checking the toner level 1-14 Document and Paper SCAN key 1-6 Maintaining 1-13 Sleep mode 1-16 Scan mode 1-10 Redistributing 9-11 Slide guides 1-3, 2-5 Scanning 5-1 Replacing 9-15...

  • Page 269: Zoom Ratio

    Back Previous Next Before Using the Machine Document and Paper View Settings key 1-6 VOLUME CONTROL 11-6 Copying Zoom ratio Preset zoom 3-4 Sending and Zoom designation 3-5 Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index...
  • Page 270 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan Sending and CANON U.S.A., INC. Receiving One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. Printing and 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada Scanning CANON EUROPA N.V.

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