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Basic Operation Guide

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
What Can I Do with This Machine?
Before Using the Machine
Document and Paper
Copying
Sending Faxes
Receiving Documents
Printing
Scanning
PC Faxing
Remote UI
Maintenance
Troubleshooting
Machine Settings
Appendix

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Table of Contents

   Related Manuals for Canon ImageClass MF 4270

   Summary of Contents for Canon ImageClass MF 4270

  • Page 1: Basic Operation Guide

    What Can I Do with This Machine? Basic Operation Guide Before Using the Machine Document and Paper Copying Sending Faxes Receiving Documents Printing Scanning PC Faxing Remote UI Maintenance Troubleshooting Machine Settings Appendix Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2: Manuals For The Machine

    Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon. The machine illustration on the cover may differ slightly from your machine.
  • Page 3: What Can I Do With This Machine

    What Can I Do with This Machine? Copy Features Select a scan mode depending on the type of image Image Quality → p. 3-4 Adjust the density level of scanned images Density → p. 3-5 Enlarge or reduce copied images Zoom Ratio →...
  • Page 4 Make two-sided copies Two-Sided Copy → p. 3-14 Copy two documents on one sheet 2 on 1 Combination → p. 3-12...
  • Page 5: Fax Features

    Fax Features Specify a recipient with a single key One-Touch Speed Dialing Keys → p. 4-22 Specify a recipient with a two-digit code Coded Speed Dialing Codes → p. 4-24 Specify multiple recipients as a group Group Dialing → p. 4-26 Look up a particular recipient Address Book Search →...
  • Page 6 Redial when the line is busy Redialing → Reference Guide Send documents to multiple recipients Broadcasting → Reference Guide Receive faxes in memory without printing out Memory Reception → Reference Guide Reject faxes without their numbers Reception Restriction → Reference Guide Send a fax from a PC PC Faxing →...
  • Page 7: Printer Feature

    Printer Feature Print a document from a PC Printing → p. 6-2 Sort printouts by page order Collate Printing → p. 6-4 Print two pages on one sheet 2 on 1 Combination → p. 6-5 Make two-sided printouts Two-Sided Printing →...
  • Page 8 Scanner Feature (USB connection only) Specify detailed scanning options to suit various images Scanning → Scanner Driver Guide Remote UI Feature Access and manage the machine from a PC Remote UI → Reference Guide...
  • Page 9: System Manager Settings

    System Manager Settings Restrict the use of the machine with a password System Manager Settings → Reference Guide viii...
  • Page 10: Table Of Contents

    Contents Manuals for the Machine ................i What Can I Do with This Machine? ............ii Copy Features ...................ii Fax Features ....................iv Printer Feature ..................vi Scanner Feature (USB connection only) ........vii Remote UI Feature .................vii System Manager Settings ..............viii Contents ....................ix How to Use This Guide ...............xvii Symbols Used in This Manual ............
  • Page 11 LCD (Standby Mode) ................1-9 Copy Mode .....................1-9 Fax Mode ....................1-9 Scan Mode ....................1-9 Optional Handset ................1-10 Maintaining the Handset ............... 1-10 Toner Cartridge ................1-11 Maintaining the Toner Cartridge ..........1-12 Checking the Toner Level............... 1-14 Telephone Line Setting ..............1-15 Setting the Telephone Line Type ..........
  • Page 12 Loading Paper ................... 2-12 Into the Multi-Purpose Tray............2-12 Setting Paper Size and Type ............2-15 3 Copying ................... 3-1 Basic Copying Method ............... 3-2 Scan Settings ..................3-4 Image Quality ..................3-4 Density .....................3-5 Zoom Ratio .....................3-7 Collate Copy ..................3-10 2 on 1 Combination ................
  • Page 13 Storing/Editing Address Book ............4-6 Storing/Editing One-Touch Speed Dialing Keys/ Coded Speed Dialing Codes ............4-7 Storing/Editing Recipients for Group Dialing ......4-13 Specifying Recipients ............... 4-22 Using One-Touch Speed Dialing Keys ........4-22 Using Coded Speed Dialing Codes..........4-24 Group Dialing ..................4-26 Using Address Book Key ..............
  • Page 14 6 Printing .................... 6-1 Printing Documents ................6-2 Collate Printing ................... 6-4 2 on 1 Combination ................6-5 Two-Sided Printing ................6-6 Checking and Deleting Print Jobs ............. 6-7 Checking and Deleting Print Jobs ..........6-7 7 Scanning ..................7-1 Scanning to a Computer (USB connection only) ......7-2 Canceling Scan Jobs ................
  • Page 15 10 Maintenance ................10-1 Cleaning the Machine ..............10-2 Exterior ....................10-2 Interior ....................10-3 Fuser Roller ..................10-7 Scanning area ..................10-8 Replacing the Toner Cartridge ............10-10 Redistributing Toner ..............10-11 Replacing the Toner Cartridge with a New One ....10-14 Transporting the Machine .............
  • Page 16 12 Machine Settings ................ 12-1 Machine Settings ................12-2 Printing USER DATA LIST ..............12-2 Accessing the Setting Menu ............12-4 Setting Menu ..................12-6 PAPER SETTINGS ................12-6 VOLUME CONTROL................12-7 BROADCAST ..................12-7 COMMON SETTINGS ................ 12-8 COPY SETTINGS ................. 12-9 FAX SETTINGS ...................12-10 ADDRESS BOOK SET.
  • Page 17 13 Appendix ..................13-1 Specifications ................... 13-2 General ....................13-2 Copier ....................13-3 Printer ....................13-4 Facsimile ....................13-4 Telephone .................... 13-6 Index ....................13-7...
  • Page 18: How To Use This Guide

    How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not observed. Explains how to avoid actions that could injure you or damage your machine.
  • Page 19: Legal Notices

    The standards and logos are uniform among participating nations. Trademarks Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc. Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or other countries.
  • Page 20: Copyright

    Copyright Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
  • Page 22: Before Using The Machine

    Before Using the Machine Machine Components ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-2 Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-5 Main Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-5 Fax Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8 LCD (Standby Mode) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-9 Copy Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9 Fax Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9 Scan Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9 Optional Handset ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-10 Maintaining the Handset ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10 Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 23: Machine Components

    Machine Components ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjust to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Operation panel Controls the machine. Output tray Receives copies, prints and faxes.
  • Page 24 Scanning area Scans documents from the ADF. Platen glass Place documents. Output tray extension Extends the output tray. Paper stopper Prevents the paper from falling off the output tray. Open the paper stopper from its original position for A4 paper. Slide guides for multi-purpose tray Adjust to the width of the paper.
  • Page 25 Ethernet port Connect the network cable. USB port Connect the USB (Universal Serial Bus) cable. Rear cover Open this cover when clearing paper jams. Power socket Connect the power cord. Telephone line jack Connect the telephone cable. External device jack Connect an external device.
  • Page 26: Operation Panel

    Operation Panel Main Operation Panel [System Monitor] key [SCAN] key Press to check fax transmission, print, copy, or Press to switch to the Scan mode. report output status. [Additional Functions] key [View Settings] key Press to select or cancel the modes in Press to confirm settings of the copy function.
  • Page 27 Processing/Data indicator [Image Quality] key Flashes while sending or receiving faxes. Lights Press to select image quality for copy or fax. when the machine has waiting jobs and stores [Collate/2 on 1] key the data in memory. Press to collate copies, or press to set 2 on 1 copying.
  • Page 28 ] key [Clear] key Press to decrease the value for various settings. Press to clear entered alphanumeric characters. Also press to see the previous item in the menu. ] key LCD display Press to increase the value for various settings. Displays messages and prompts during Also press to see the next item in the menu.
  • Page 29: Fax Operation Panel

    Fax Operation Panel [Hook] key [Address Book] key Press when you want to dial without lifting Press to search pre-registered recipients under up the optional handset or the handset of the one-touch speed dialing keys, coded speed external telephone. dialing codes by name. [Redial/Pause] key [R] key Press to redial the last dialed number when fax...
  • Page 30: Lcd (standby Mode)

    LCD (Standby Mode) Copy Mode Scan Mode S C A N N I N G M O D E 1 0 0 % T E X T / P H O T O Zoom ratio Paper size Quantity Density Image quality Fax Mode 3 1 / 1 2 2 0 0 7...
  • Page 31: Optional Handset

    If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line. For how to install the handset, see “Before FAX Setting,” in the Starter Guide.
  • Page 32: Toner Cartridge

    Toner Cartridge The lifetime of the Canon genuine starter toner cartridge which comes with the machine is approximately 1,000 pages, the Canon genuine replacement toner cartridge is approximately 2,000 pages. The page counts are on the basis of “ISO/IEC 19752”* when printing A4 size paper with the default print density setting. The level of toner consumption varies depending on the type of documents printed.
  • Page 33: Maintaining The Toner Cartridge

    Maintaining the Toner Cartridge Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes.
  • Page 34 If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it comes in contact with your skin, rinse with cold water using soap. If you feel an irritation on your skin or inhale the powder, consult a doctor immediately. When removing the toner cartridge from the machine, make sure to remove it carefully.
  • Page 35: Checking The Toner Level

    Checking the Toner Level You can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] key. The toner level is displayed in the LCD at four levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced.
  • Page 36: Telephone Line Setting

    Telephone Line Setting Setting the Telephone Line Type The default setting is <TOUCH TONE>. Press [Additional Functions]. Press [ ] or [ ] to select < FAX SETTINGS>, then press [OK]. Press [ ] or [ ] to select < USER SETTINGS>, then press [OK]. 1-15...
  • Page 37 Press [ ] or [ ] to select <TEL LINE TYPE>, then press [OK]. Press [ ] or [ ] to select the telephone line type, then press [OK]. <TOUCH TONE>: Tone dialing <ROTARY PULSE>: Pulse dialing If you do not know the type of telephone line you use, contact your local telephone company. Press [Stop/Reset] to return to the standby mode.
  • Page 38: Timer Settings

    Timer Settings Setting the Sleep Mode When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. The default settings are <ON> and <5MIN.>. Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <AUTO SLEEP>, then press [OK].
  • Page 39 Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys. The default setting is 5 minutes. Press [Stop/Reset] to return to standby mode.
  • Page 40: Setting The Daylight Saving Time

    Setting the Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” The default setting is <ON>. Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <DAYLIGHT SV.TIME>, then press [OK].
  • Page 41 Press [ ] or [ ] to select <MONTH>, then press [OK]. Press [ ] or [ ] to select the month, then press [OK]. Press [ ] or [ ] to select <WEEK>, then press [OK]. Press [ ] or [ ] to select the week, then press [OK].
  • Page 42 Press [ ] or [ ] to select <DAY>, then press [OK]. Press [ ] or [ ] to select the day, then press [OK]. Press [Additional Functions]. Press [ ] or [ ] to select <END DATE/TIME>, then press [OK]. Press [ ] or [ ] to select <MONTH>, then press [OK].
  • Page 43 Press [ ] or [ ] to select the month, then press [OK]. Press [ ] or [ ] to select <WEEK>, then press [OK]. Press [ ] or [ ] to select the week, then press [OK]. Press [ ] or [ ] to select <DAY>, then press [OK].
  • Page 44: Document And Paper

    Document and Paper Document Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-2 Scanning Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-4 Loading Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-5 On the Platen Glass ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-5 In the ADF ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-7 Paper Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-9 Printable Area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-11 Loading Paper ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-12 Into the Multi-Purpose Tray ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-12 Setting Paper Size and Type ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-15...
  • Page 45: Document Requirements

    Document Requirements Platen Glass Type – Plain paper Plain paper (Multipage documents of – Thick documents the same size, thickness and weight or – Photographs one page documents.) – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper* , transparencies* , etc.)
  • Page 46 Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completely dry. To prevent document jams in the ADF, do not use any of the following: –...
  • Page 47: Scanning Area

    Scanning Area Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
  • Page 48: Loading Documents

    Loading Documents On the Platen Glass Lift up the ADF. Place your document face down.
  • Page 49 Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Gently close the ADF. The document is ready for scanning. –...
  • Page 50: In The Adf

    In the ADF Fan the document stack and even the edges. Adjust the slide guides to the width of the documents.
  • Page 51 Neatly place the documents face up in the document feeder tray. The document is ready for scanning. – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
  • Page 52: Paper Requirements

    Paper Requirements Paper cassette Multi-purpose tray Size (W x L) A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5 (162 x 229 mm)), Oficio, Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR, Government-LGL, Foolscap, LTR, LGL, 76 x 127 to 216 x 356 mm Weight 60 to 163 g/m Quantity...
  • Page 53 Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. Store paper at 18°C–24°C, 40%–60% relative humidity. Use only the transparencies designed for laser printers. Canon recommends you to use Canon type transparencies with this machine. 2-10...
  • Page 54: Printable Area

    Printable Area The shaded area indicates the approximate printable area of A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2-11...
  • Page 55: Loading Paper

    Loading Paper To load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide. Into the Multi-Purpose Tray Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-purpose tray. –...
  • Page 56 When setting paper, gently insert the paper into the multi-purpose tray with the print side up. When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose tray. When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side up and the right edge (i.e., closer to the stamp) first.
  • Page 57 Slide the paper guides so that they fit to both sides of the paper. If the paper guides do not fit the size of the paper, the print quality may be deteriorated. Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type, ”...
  • Page 58: Setting Paper Size And Type

    Setting Paper Size and Type The default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose tray except for selecting the paper cassette or multi-purpose tray in step 3 and 6.
  • Page 59 Press [ ] or [ ] to select <PAPER SIZE>, then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK]. You can select from the following paper sizes: <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL- OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <GOVERNMENT-LETTER>, <GOVERNMENT-LEGAL>, <FOOLSCAP>, <LTR>, <LGL>...
  • Page 60 Press [ ] or [ ] to select <PAPER TYPE>, then press [OK]. If you have selected <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL> or <ISO-C5> for the paper size in step 5, <PAPER TYPE> is not displayed. Skip to step 9. Press [ ] or [ ] to select the paper type, then press [OK].
  • Page 61 2-18...
  • Page 62: Copying

    Copying Basic Copying Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-2 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-4 Image Quality ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-4 Density ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-5 Zoom Ratio ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-7 Collate Copy ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-10 2 on 1 Combination ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-12 Two-Sided Copy ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-14 Canceling Copy Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-16...
  • Page 63: Basic Copying Method

    Basic Copying Method Follow this procedure to make a copy. Set a Document Enter the Copy Mode Place the document on the platen Press [COPY] glass or load it in the ADF. The COPY indicator lights up and the machine enters the copy standby mode.
  • Page 64 Enter the Copy Quantity Start Copying Use the numeric keys to enter the Press [Start]. desired copy quantity (1 to 99). 1 0 0 % T E X T / P H O T O You enter a wrong number: You want to cancel copying: Press [Clear], and enter a new number.
  • Page 65: Scan Settings

    Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the machine remains idle for a certain period of time or if you press [Stop/Reset]. Image Quality The default setting is <TEXT/PHOTO>.
  • Page 66: Density

    Density You can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is <MANUAL> (5). Adjusting Automatically Press [COPY]. Press [Density] repeatedly to select <AUTO>, then press [OK]. The image quality is automatically set to <TEXT>.
  • Page 67: Adjusting Manually

    Adjusting Manually Press [COPY]. Press [Density] repeatedly to select the manual mode. Press [ ] or [ ] to adjust the copy density, then press [OK]. D E N S I T Y - L T D K + ]: to make dark documents lighter ]: to make light documents darker –...
  • Page 68: Zoom Ratio

    Zoom Ratio The default setting is <100%>. Preset Zoom You can enlarge or reduce documents from one standard paper size to another. Press [COPY]. Press [Enlarge/Reduce].
  • Page 69 Press [ ] or [ ] to select the copy ratio, then press [OK]. – 200% MAX. 141% A5 → A4 – 122% A5 → B5 – – 115% B5 → A4 86% A4 → B5 – – – – 50% MIN.
  • Page 70: Zoom Designation

    Zoom Designation You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Press [COPY]. Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK]. Z O O M 5 0 - 2 0 0 % 1 0 0 %...
  • Page 71: Collate Copy

    Collate Copy You can copy documents collated into sets arranged in page order. This feature can be used together with both “Two-Sided Copy” (see p. 3-14) and “2 on 1 Combination” (see p. 3-12). Set documents. Place the first page on the platen glass if you are not using the ADF. Press [COPY].
  • Page 72 Use the numeric keys to enter the desired copy quantity (1 to 99). Press [Start]. When the documents are loaded in the ADF, collate copying starts and no further operation is required. Place the next page of the document on the platen glass, then press [Start]. Repeat this step to scan all pages.
  • Page 73: On 1 Combination

    2 on 1 Combination 2 on 1 combination automatically reduces two-page document to fit on the selected paper size. This feature can be used together with both “Collate Copy” (see p. 3-10) and “Two-Sided Copy” (see p. 3-14). Set documents. Place the first page on the platen glass if you are not using the ADF.
  • Page 74 Use the numeric keys to enter the desired copy quantity (1 to 99). Press [Start]. When you set the document on the platen glass, press [Start] for each page. When scanning is complete, press [OK]. – If you press [OK] without scanning the second page, only the first page will be printed on the left side of the paper.
  • Page 75: Two-sided Copy

    Two-Sided Copy Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “Collate Copy” (see p. 3-10) and “2 on 1 Combination” (see p. 3-12). Paper used to make two-sided copies must conform to the following specifications: –...
  • Page 76 Press [ ] or [ ] to select <BOOK TYPE> or <CALENDAR TYPE>, then press [OK]. <BOOK TYPE>: The front and back sides of the copy will have the same top-bottom orientation. <CALENDAR TYPE>: The front and back sides of the copy will have opposite top-bottom orientations. For the landscape oriented documents, the front and back sides of the copy will have the opposite top- bottom orientation when <BOOK TYPE>...
  • Page 77: Canceling Copy Jobs

    Canceling Copy Jobs Follow the procedures to cancel an outgoing job. Press [Stop/Reset]. When the <CANCEL COPYING?> message appears, press [ ] to select <YES>. C A N C E L C O P Y I N G ? < Y E S >...
  • Page 78: Sending Faxes

    Sending Faxes Basic Sending Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-2 Scan Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-4 Image Quality ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-4 Density ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-5 Storing/Editing Address Book ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-6 Storing/Editing One-Touch Speed Dialing Keys/ Coded Speed Dialing Codes ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-7 Storing/Editing Recipients for Group Dialing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-13 Specifying Recipients ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-22 Using One-Touch Speed Dialing Keys ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-22 Using Coded Speed Dialing Codes ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-24 Group Dialing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-26...
  • Page 79: Basic Sending Method

    Basic Sending Method Follow this procedure to send faxes. For advanced sending features, see Chapter 4, “Sending and Receiving,” in the Reference Guide. Set a Document Enter the Fax Mode Place the document on the platen Press [FAX]. glass or load it in the ADF. The FAX indicator lights up and the machine enters the fax standby mode.
  • Page 80 Enter the Fax Number Send the Document Enter the fax number with the Press [Start]. numeric keys. When you set the document on the platen glass, press [Start] for each document. When scanning is complete, You can also specify the fax number with one-touch press [OK] to start dialing.
  • Page 81: Scan Settings

    Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Image Quality The default setting is <STANDARD>. Press [FAX].
  • Page 82: Density

    Density The default setting is (5). Press [FAX]. Press [Density]. Press [ ] or [ ] to adjust the density, then press [OK]. D E N S I T Y - L T D K + ]: to make dark documents lighter. ]: to make light documents darker.
  • Page 83: Storing/editing Address Book

    Storing/Editing Address Book This machine provides you with various ways to specify the fax/telephone numbers besides using the numeric keys. You can register fax/telephone numbers to the Address Book. Once you have registered fax/telephone numbers using these functions, you can specify the fax/telephone numbers by simply pressing one or a combination of keys: Using One-Touch Speed Dialing Key (p.
  • Page 84: Storing/editing One-touch Speed Dialing Keys/coded Speed Dialing Codes

    Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes Registering One-Touch Speed Dialing Keys/Coded Speed Dialing Codes Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED DIAL>, then press [OK].
  • Page 85 Enter the recipient’s name (max. 20 letters, including spaces) with the numeric keys, then press [OK]. N A M E [ A ] C a n Enter the fax/telephone number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y...
  • Page 86 Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED DIAL>, then press [OK].
  • Page 87 Press [ ] repeatedly to go to the character you want to change, then press [Clear]. To delete the entire entry, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. Press [ ] repeatedly to go to the wrong digit, then press [Clear] to delete it. To delete the entire entry, press and hold [Clear].
  • Page 88 Deleting One-Touch Speed Dialing Keys/Coded Speed Dialing Codes Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED DIAL>, then press [OK].
  • Page 89 Press [OK]. Press and hold [Clear] to delete the entire entry, then press [OK]. If you delete the fax/telephone number, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode. 4-12...
  • Page 90: Storing/editing Recipients For Group Dialing

    Storing/Editing Recipients for Group Dialing The recipients must be registered in one-touch speed dialing keys or coded speed dialing codes beforehand. Registering Recipients for Group Dialing Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
  • Page 91 Enter the group name (max. 20 letters, including spaces) with the numeric keys, then press [OK]. To register another group, repeat the procedure from step 4. N A M E [ A ] C a n o n G r o u p Select the recipients you want to register in the group (max.
  • Page 92 Adding New Recipients to Group Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK].
  • Page 93 Deleting Recipients from Group Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK]. You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
  • Page 94 Press [ ] or [ ] to display the recipient you want to delete from the group, then press [Clear]. Repeat this step if you want to delete another recipient. Press [OK]. Press [Stop/Reset] to return to the standby mode. 4-17...
  • Page 95: Changing Group Name

    Changing Group Name Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK]. You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
  • Page 96 Press [ ] repeatedly to go to the character you want to change, then press [Clear]. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. Press [OK]. Press [Stop/Reset] to return to the standby mode. 4-19...
  • Page 97: Deleting Group Dialing

    Deleting Group Dialing Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to delete, then press [OK]. You can specify a group to delete by pressing the corresponding one-touch speed dialing key.
  • Page 98 Press [Clear] repeatedly until all recipients are deleted, then press [OK]. When you delete all recipients, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode. 4-21...
  • Page 99: Specifying Recipients

    Specifying Recipients Follow the procedure below to send documents to registered recipients. Using One-Touch Speed Dialing Keys To use this feature, you must register recipients in one touch speed dialing keys beforehand. (See “Storing/ Editing Address Book,” on p. 4-6.) Set documents.
  • Page 100 Press the desired one-touch speed dialing key (01 to 07). If you pressed a wrong key, press [Stop/Reset] and try again. = 0 1 2 3 X X X X X X [ 0 5 ] C A N O N U S A Press [Start].
  • Page 101: Using Coded Speed Dialing Codes

    Using Coded Speed Dialing Codes You can specify up to 100 recipients using coded speed dialing codes. To use this feature, you must register recipients in coded speed dialing codes beforehand. (See “Storing/Editing Address Book,” on p. 4-6.) Set documents. Place the first page on the platen glass if you are not using the ADF.
  • Page 102 Enter the desired two-digit code (00 to 99) with the numeric keys. = 0 1 2 X X X X X X X [ * 0 1 ] C A N O N If you entered a wrong code, press [Stop/Reset], then try again from step 3. Press [Start].
  • Page 103: Group Dialing

    Group Dialing To use this feature, you must register recipients in a group dialing beforehand. (See “Storing/Editing Address Book,” on p. 4-6.) Set documents. Place the first page on the platen glass if you are not using the ADF. Press [FAX]. If you want to adjust the image quality and density, see “Scan Settings, ”...
  • Page 104 Press the one-touch speed dialing key under which the desired group dialing is registered. If you pressed a wrong key, press [Stop/Reset], and perform step 3 again. Press [Start]. When you set the documents on the platen glass, press [Start] for each document. When scanning is complete, press [OK] to start sending.
  • Page 105: Using Address Book Key

    Using Address Book Key Address book dialing enables you to search for a particular recipient registered in the machine. This is useful when you forget which one-touch speed dialing key or coded speed dialing the recipient you want is registered under. You can either go through all the recipients registered in the machine (LIST), or look up a particular one by their name (SEARCH).
  • Page 106 Press [ ] or [ ] to select <LIST>, then press [OK]. Press [ ] or [ ] to find the required recipient. – The recipients are listed in the order of one-touch speed dialing keys (01 to 07), and coded speed dialing codes (00 to 99).
  • Page 107: Set Documents

    Looking Up a Recipient Set documents. Place the first page on the platen glass if you are not using the ADF. Press [FAX]. If you want to adjust the image quality and density, see “Scan Settings, ” on p. 4-4. Press [Address Book].
  • Page 108 Press [ ] or [ ] to select <SEARCH>, then press [OK]. Use the numeric keys to enter up to 10 first characters of the recipient’s name, then press [OK]. S E A R C H [ A ] C A N O N –...
  • Page 109: Manual Sending

    Manual Sending Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. – You cannot use the platen glass for manual sending. –...
  • Page 110 Press [Hook] or pick up the optional handset or handset of your external telephone. If you press [Hook], you can temporarily adjust the monitor tone volume with [ ] and [ Dial the recipient's fax/telephone number. Make sure to confirm the dial tone before entering a fax/telephone number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
  • Page 111 Talk through the handset to the recipient. If you press [Hook] in step 4, you can pick up the handset when you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 8. Ask the recipient to set their fax machine to receive faxes.
  • Page 112: Canceling Tx Jobs

    Canceling TX Jobs Follow the procedure below to cancel an ongoing fax job. Press [Stop/Reset]. When the <CANCEL DURING TX/RX?> message appears, press [ ] to select <YES>. C A N C E L D U R I N G T X / R X ? <...
  • Page 113: Checking And Deleting Tx Jobs

    Checking and Deleting TX Jobs System monitor enables you to view the transmission results, monitor the status of the send jobs currently being processed. Checking Transmission Results Press [System Monitor]. Press [ ] or [ ] to select <TX/RX LOG>, then press [OK]. Press [ ] or [ ] to view the required transmission result.
  • Page 114: Checking And Deleting Fax Documents Stored In Memory

    Checking and Deleting Fax Documents Stored in Memory Press [System Monitor]. Press [ ] or [ ] to select <TX STATUS>, then press [OK]. Press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 4. Otherwise, press [Stop/Reset] to return to the standby mode. Press [ ] or [ ] to select the desired job, then press [OK].
  • Page 115 4-38...
  • Page 116: Receiving Documents

    Receiving Documents Basic Receiving Method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-2 Canceling RX Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-4 Checking Reception Results ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-5...
  • Page 117: Basic Receiving Method

    Basic Receiving Method Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 4, “Sending and Receiving,” in the Reference Guide. Any data stored in the memory, including received fax documents, will be deleted if you turn off the main power switch of the machine.
  • Page 118: Standby Mode

    Select the Receive Mode Exit the Setting Menu Press [ ] or [ ] to select the Press [Stop/Reset] to return to the standby mode. receive mode, then press [OK]. <FaxOnly>: Answers all calls as faxes. <AnsMode>: Receives faxes automatically and records voice messages.
  • Page 119: Canceling Rx Jobs

    Canceling RX Jobs Follow the procedure below to cancel an ongoing receive job. Press [Stop/Reset]. When the <CANCEL DURING TX/RX?> message appears, press [ ] to select <YES>. C A N C E L D U R I N G T X / R X ? <...
  • Page 120: Checking Reception Results

    Checking Reception Results System monitor enables you to view the reception result. Press [System Monitor]. Press [ ] or [ ] to select <TX/RX LOG>, then press [OK]. Press [ ] or [ ] to view the required reception result. Press [Stop/Reset] to return to the standby mode.
  • Page 122: Printing

    Printing Printing Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-2 Collate Printing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-4 2 on 1 Combination ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-5 Two-Sided Printing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-6 Checking and Deleting Print Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-7 Checking and Deleting Print Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 6-7...
  • Page 123: Printing Documents

    Start the Print Command Select the Printer From an open document on an Select the printer icon for the application, click [File] → [Print]. machine ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog box.
  • Page 124 Adjust Preferences Print the Document After finished setting, click [OK]. Click [Print] or [OK]. You want to cancel printing: See Chapter 5, “Printing and Scanning,” in the Reference Guide.
  • Page 125: Collate Printing

    3-page document, the print order is 1, 2, 3, 1, 2, 3, and so on. From an open document on an application, click [File] → [Print]. Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog box.
  • Page 126: On 1 Combination

    2 on 1 combination automatically reduces two documents to fit on the selected paper size. From an open document on an application, click [File] → [Print]. Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog box.
  • Page 127: Two-sided Printing

    Two-sided printing enables you to make two-sided printouts. From an open document on an application, click [File] → [Print]. Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog box.
  • Page 128: Checking And Deleting Print Jobs

    Checking and Deleting Print Jobs System monitor enables you to monitor the status of the print jobs currently being processed. Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all print jobs are erased from the memory. Checking and Deleting Print Jobs Press [System Monitor].
  • Page 129 Press [ ] or [ ] to select the desired job, then press [OK]. Press [ ] to select <YES>. If you do not want to cancel the job, press [ ] to select <NO>. Press [Stop/Reset] to return to the standby mode.
  • Page 130: Scanning

    Scanning Scanning to a Computer (USB connection only) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-2 Canceling Scan Jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-4 Canceling Scan Jobs to a Computer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-4...
  • Page 131: Scanning To A Computer (usb Connection Only)

    Scanning to a Computer (USB connection only) Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. To check if the driver is installed, see “Software Settings with Computer,” in the Starter Guide. For details on scanner driver settings, see the Scanner Driver Guide (in the User Software CD).
  • Page 132 Set Scan Function Start Scanning Start MF Toolbox, then select the scan Press [Start]. format. The mark will be displayed above the button you select. You want to cancel scanning: Press [Stop/Reset] on the operation panel, then click [OK] on the computer screen.
  • Page 133: Canceling Scan Jobs

    Canceling Scan Jobs Follow the procedure below to cancel an ongoing scan job. Canceling Scan Jobs to a Computer Press [Stop/Reset]. Click [OK] on the computer screen.
  • Page 134: Pc Faxing

    PC Faxing PC Faxing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8-2...
  • Page 135: Pc Faxing

    How to display the print screen or items on the screen may vary depending on your application and/or OS. Start the Print Command Select the Fax From an open document on an Select the fax icon ([Canon MF4200 application, click [File] → [Print]. Series (FAX)]), then click [Print] or [OK].
  • Page 136 Set the Recipient Send the Document Specify the name and fax number in Click [OK] in the Fax Sending Settings. [Sending Settings], then click [Add to Recipient List]. You want to send a fax with a cover You want to cancel sending a fax: sheet: See Chapter 4, “Sending and Receiving,”...
  • Page 138: Remote Ui

    Remote UI Remote UI ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9-2...
  • Page 139 Remote UI Follow this procedure for Remote UI management. For details, see Chapter 7, “Remote UI,” in the Reference Guide. Prepare the Network Startup Set up the machine for use in a Start the web browser, enter the IP network, then connect the machine address of the machine, then press and the PC to your network router or [Enter] on the keyboard.
  • Page 140 Log on Operate the Machine Select the user mode, then click [OK]. Now you can manage the machine on the web browser. For details, see Chapter 7, “Remote UI,” in the Reference If no password is set, you can log on without entering Guide.
  • Page 142: Maintenance

    Maintenance Cleaning the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-2 Exterior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-2 Interior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-3 Fuser Roller ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-7 Scanning area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-8 Replacing the Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-10 Redistributing Toner ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-11 Replacing the Toner Cartridge with a New One ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-14 Transporting the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-19...
  • Page 143: Cleaning The Machine

    Cleaning the Machine Exterior Note the following before cleaning your machine: – Make sure no document is stored in Turn off the main power switch memory, then turn off the main power and disconnect the power cord. switch and disconnect the power cord. –...
  • Page 144: Interior

    Interior Lift the scanning platform (A) Clean the machine’s print area periodically until it is locked. (You will hear an to prevent toner powder and paper dust audible “click.”) from accumulating inside. Turn off the main power switch and disconnect the power cord. Hold the front side of the operation panel with your hands.
  • Page 145: Remove The Toner Cartridge

    Open the toner cover. Remove the toner cartridge. – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They become very hot during use. – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
  • Page 146 Use a clean, soft, dry, lint-free Insert the toner cartridge so that cloth to remove any toner or paper the protrusion on the right side of debris from the machine’s interior. the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down –...
  • Page 147 Hold the grip (A) on the right front Lower the scanning platform. side of the toner cover. Close the toner cover. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close.
  • Page 148: Fuser Roller

    Fuser Roller Load a sheet of blank A4 paper in If black streaks appear with printing, the the multi-purpose tray. fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced.
  • Page 149: Scanning Area

    Scanning area Clean the platen glass and the Keep the scanning area clean to avoid dirty underside of the ADF with a cloth copies or faxes to be sent. dampened with water. Then wipe the area with a soft, dry cloth. Platen glass Open the ADF.
  • Page 150 Clean the rollers (A) inside the ADF If your documents have black streaks or with a cloth dampened with water. appear dirty after copying them using the Then wipe the area with a soft, dry ADF, this may be caused by pencil lead cloth.
  • Page 151: Replacing The Toner Cartridge

    Replacing the Toner Cartridge When the toner is running low, the message <TONER LOW/PREPARE – When <CONT. PRINTING> is set to <ON>, the printed documents may be light or blurred because NEW TONER> appears on the LCD. We of lack of toner. The data is erased when the recommend that you prepare a new documents are printed out, so you can not print the toner cartridge for future replacement...
  • Page 152: Redistributing Toner

    Redistributing Toner Hold the grip (A) on the right front side of the toner cover. Hold the front side of the operation panel with your hands. Open the toner cover. Lift the scanning platform (A) until it is locked. (You will hear an audible “click.”) 10-11...
  • Page 153 Remove the toner cartridge. Hold the toner cartridge by its handle (A). Hold the toner cartridge by its handle (A). Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” Do not open the drum protective shutter on.
  • Page 154 Insert the toner cartridge so that Hold the grip (A) on the right front the protrusion on the right side of side of the toner cover. the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 155: Replacing The Toner Cartridge With A New One

    Replacing the Toner Cartridge Lower the scanning platform. with a New One Hold the front side of the operation panel with your hands. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close.
  • Page 156 Hold the grip (A) on the right front Remove the toner cartridge. side of the toner cover. Remove the new toner cartridge Open the toner cover. from the protective bag. Save the protective bag. You may need it later when you remove the toner cartridge from the machine.
  • Page 157 Place the toner cartridge on a flat surface and pull the seal completely out. Do not open the drum protective shutter (A). Gently rock the toner cartridge several times to evenly distribute toner inside. Do not pull the seal out at an angle. –...
  • Page 158 Hold the toner cartridge by its Insert the toner cartridge so that handle (A). the protrusion on the right side of the toner cartridge (A) fits into the Hold the toner cartridge by its handle (A). guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 159 Hold the grip (A) on the right front Lower the scanning platform. side of the toner cover. Close the toner cover. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close.
  • Page 160: Transporting The Machine

    Transporting the Machine Follow this procedure to avoid Hold the front side of the vibration damage to the machine when operation panel with your hands. transporting it over a long distance. Turn off the main power switch. Disconnect the power cord and all the cables from the back of the machine.
  • Page 161 Hold the grip (A) on the right front Remove the toner cartridge. side of the toner cover. Open the toner cover. – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. –...
  • Page 162 Hold the grip (A) on the right front Lower the scanning platform. side of the toner cover. Close the toner cover. Be careful not to get your fingers caught. Remove the dust cover from the paper cassette. 10-21...
  • Page 163 Open the front panel of the paper Remove the paper cassette by cassette. lifting up the front-end of the paper cassette and pulling it forward. Remove the paper from the paper cassette. Detach the Document feeder tray. 10-22...
  • Page 164 Make sure all the covers are closed. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below. – Do not lift the machine by any of its attachments. Dropping the machine can cause personal injury.
  • Page 165 10-24...
  • Page 166: Troubleshooting

    Troubleshooting Clearing Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-2 Document Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-3 Paper Jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-4 LCD Messages ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-12 Error Codes ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-19 If <LOAD CORRECT PAPER> is displayed ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-21 Re-loading the Paper ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-21 Changing the Paper Size Setting ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-22 If a Power Failure Occurs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-24 If You Cannot Solve a Problem ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 167: Clearing Jams

    Do not force a jammed document or paper out of the machine. Contact your local authorized Canon dealer the following if you experience repeated or the Canon help line for assistance if needed. paper jams: – Fan and tap the paper stack on a flat surface before loading it in the machine.
  • Page 168: Document Jams

    Document Jams Hold both sides of any jammed When <CHECK DOCUMENT> appears on the documents and gently pull them LCD display, remove a jammed document out. from the ADF. Open the ADF cover. Close the ADF cover. Hold both sides of any jammed documents and gently pull them out straight upward.
  • Page 169: Paper Jams

    Paper Jams Open the ADF and then hold both When <PAPER JAM> or <PAPER JAM/LIFT sides of any jammed documents PANEL TO OPEN> appears on the LCD and gently pull them out. display, remove jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if necessary.
  • Page 170 Hold the grip (A) on the right front Remove the toner cartridge from side of the toner cover. the machine. Open the toner cover. – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They become very hot during use.
  • Page 171 Gently pull the jammed paper between the fixing assembly (A) and transfer roller (B) until the leading edge emerges from the machine. – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the machine.
  • Page 172 Hold the toner cartridge by its Insert the toner cartridge so that handle (A). the protrusion on the right side of the toner cartridge (A) fits into the Hold the toner cartridge by its handle (A). guide (B) located on the right side of the machine and slide it down parallel to the guide.
  • Page 173 Hold the grip (A) on the right front Lower the scanning platform. side of the toner cover. Close the toner cover. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close.
  • Page 174 Open the front panel of the paper Hold both sides of the jammed cassette. paper and slowly pull it out in the direction of the arrow. – When feeding paper from the paper cassette: Remove the paper in the paper –...
  • Page 175 Load the paper into the paper Set the dust cover on the paper cassette. cassette. Open the rear cover. This operation is required only when <OPEN Close the front panel of the paper REAR COVER> appears on the LCD display. cassette.
  • Page 176 Hold both sides of the jammed Close the rear cover. paper and gently pull it out This operation is required only when <OPEN REAR COVER> appears on the LCD display. upward. This operation is required only when <OPEN REAR COVER> appears on the LCD display. Be careful not to get your fingers caught.
  • Page 177: Lcd Messages

    LCD Messages See the table below when the LCD displays error and status messages. Message Description Action AVAILABLE MEMORY This message shows the If you need more space, wait percentage of the memory for the machine to send any currently available. documents in memory.
  • Page 178 Message Description Action CHANGE REG’D SIZE The paper size is not – To print reports or received data, set the <CASSETTE> →PAPER SETTINGS appropriate for your print jobs. paper size to <A4>, <OFICIO>, <BRAZIL- OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <GOVERNMENT- LETTER>, <GOVERNMENT- LEGAL>, <FOOLSCAP>, <LTR>, or <LGL>.
  • Page 179 Message Description Action CHECK DOCUMENT A document jam may have Remove the jammed occurred in the ADF. document. CLOSE COVER The toner cover is not closed Check the toner cover, and TONER COVER completely. make sure that it is completely closed.
  • Page 180 Message Description Action LOAD PAPER – No paper is loaded in the – Load paper correctly. Then paper cassette or multi- press [OK] when using the purpose tray when copying paper cassette. or printing. – No paper is loaded in the –...
  • Page 181 Message Description Action MEMORY FULL – The machine is full of jobs. – Print, send, or delete any documents stored in memory. – Divide the document stack or data into a few parts and try again one by one. – Send the document with low resolution.
  • Page 182 Message Description Action NOT AVAILABLE – You pressed the one-touch Register the one-touch speed speed dialing key that has dialing key that is not used. already been registered, when you are registering group dialing. – You selected the group dialing that has already been registered, when you are registering a one-touch speed dialing key.
  • Page 183 Canon dealer or the Canon help line. WRONG PASSWORD The memory lock reception Enter the correct password. password or system password For details, Chapter 4, “Sending...
  • Page 184: Error Codes

    Error Codes An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. For details on reports, see Chapter 11, “Appendix, ” in the Reference Guide. See the table below for individual error codes. Error Code Description Action...
  • Page 185 Error Code Description Action 0080 The recipient’s machine did not Resend the document. Ask the other respond within 35 seconds. party to check their machine. If you are making an overseas call, add a pause to the number. 008D The recipient’s machine has run out Ask the recipient to make sure that of paper.
  • Page 186: If Is Displayed

    If <LOAD CORRECT PAPER> is displayed When <LOAD CORRECT PAPER> appears on the LCD display, the size of the paper in the paper cassette or multipurpose tray is different from that of the paper specified in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu. You need to load the correct size paper or change the paper size in <CASSETTE>...
  • Page 187: Changing The Paper Size Setting

    Changing the Paper Size Setting Press [Additional Functions]. If <LOAD CORRECT PAPER> appears during a copy job, you cannot access the paper size setting through [Additional Functions]. In this case, cancel the job first, then press [Additional Functions] and change the paper size setting. For instructions on how to cancel copy jobs, see “Canceling Copy Jobs,” on p.
  • Page 188 Press [ ] or [ ] to select the paper size same as paper loaded into the machine, then press [OK]. Press [Stop/Reset] to return to the standby mode. Now ready to copy your document. For a fax job or report printing, go to step 7. Press [OK] to resume the job.
  • Page 189: If A Power Failure Occurs

    If a Power Failure Occurs If a power failure occurs, machine functions will be limited as follows: – Depending on your telephone, you may not be able to make telephone calls. You can receive telephone calls from the optional handset or telephone connected to the –...
  • Page 190: If You Cannot Solve A Problem

    If the machine makes strange noises, emits smoke or odd odor, turn off the main power switch immediately, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself.
  • Page 191 11-26...
  • Page 192: Machine Settings

    Machine Settings Machine Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-2 Printing USER DATA LIST ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-2 Accessing the Setting Menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-4 Setting Menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-6 PAPER SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-6 VOLUME CONTROL ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-7 BROADCAST ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-7 COMMON SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-8 COPY SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-9 FAX SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-10 ADDRESS BOOK SET. ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-14 PRINTER SETTINGS ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...
  • Page 193: Printing User Data List

    Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER DATA LIST. Printing USER DATA LIST Press [Additional Functions]. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
  • Page 194 Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. Press [ ] or [ ] to select <USER DATA LIST>, then press [OK]. Printing starts, and the screen automatically returns to the standby mode. 12-3...
  • Page 195: Accessing The Setting Menu

    Accessing the Setting Menu Press [Additional Functions]. Press [ ] or [ ] to select the menu you want to access, then press [OK]. <PAPER SETTINGS> <VOLUME CONTROL> <BROADCAST> <COMMON SETTINGS> <COPY SETTINGS> <FAX SETTINGS> <ADDRESS BOOK SET.> <PRINTER SETTINGS> <TIMER SETTINGS>...
  • Page 196 Press [ ] or [ ] to select a submenu, then press [OK]. For details on the submenu, see “Setting Menu,” on p. 12-6. To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to standby mode. –...
  • Page 197: Setting Menu

    Setting Menu The default settings are indicated in bold text. Depending on the country of purchase, some default values may vary and some settings may not be available. PAPER SETTINGS Setting Item Description 1. CASSETTE Sets the paper size and type on the paper cassette. (See “Setting Paper Size and Type,”...
  • Page 198: Volume Control

    VOLUME CONTROL Setting Item Description 1. MONITOR VOLUME Sets the volume for monitor tone during the fax transmission. 0–3 (2) 2. CALLING TONE Sets the volume of the ring produced when the machine detects a call. 0–3 (2) 3. ENTRY TONE Beeps when pressing the keys on the operation panel.
  • Page 199: Common Settings

    COMMON SETTINGS Setting Item Description 1. INITIAL FUNCTION Selects which standby display appears when turning on the power. COPY – – – SCAN 2. TONER SAVER MODE Sets whether to reduce toner consumption. – – * This function is not effective for print jobs. 3.
  • Page 200: Copy Settings

    COPY SETTINGS Setting Item Description 1. STANDARD SETTINGS Sets the default setting for copying. 1. IMAGE QUALITY Sets the document type for copying. TEXT/PHOTO – – TEXT – PHOTO – TEXT/PHOTO+ 2. DENSITY Sets the density for copying. – MANUAL (1–9 (5)) –...
  • Page 201: Fax Settings

    FAX SETTINGS Setting Item Description 1. RX MODE Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Starter Guide.) FaxOnly – – AnsMode – NET SWITCH – FaxTel – MANUAL 2. USER SETTINGS Specifies the basic operation settings in the fax mode. 1.
  • Page 202 FAX SETTINGS 3. TX SETTINGS Sets the transmission features. 1. AUTO REDIAL Sets whether to redial automatically when the other line is busy or a transmission error occurs. (See Chapter 4, “Sending and Receiving,” in the Reference Guide.) Customizes the redial operation. REDIAL TIMES Sets the number of retries.
  • Page 203 FAX SETTINGS 2. INCOMING RING Sets whether or not to activate the ring alert of the optional handset or external telephone if <RX MODE> is set to <FaxOnly>. Selecting <ON> allows you to learn the fax reception and answer voice calls if you pick up the optional handset or external telephone while it is ringing.
  • Page 204 FAX SETTINGS 5. RX TERMINAL ID Sets whether to insert the machine’s fax number and the sender information on received faxes. – – 6. RX RESTRICTION You can reject faxes from senders with no fax/telephone number in their sender information. (See Chapter 4, “Sending and Receiving,”...
  • Page 205: Address Book Set

    ADDRESS BOOK SET. Setting Item Description 1. 1-TOUCH SPD DIAL Registers recipients on one-touch speed dialing keys. Up to 7 recipients can be registered. (See “Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes,” on p. 4-7.) NAME Registers the recipient’s name (max. 20 characters, including spaces).
  • Page 206: Printer Settings

    PRINTER SETTINGS Setting Item Description 1. ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer. Sets the error time out period. (5SEC–300SEC (15SEC)) The error time out is off. TIMER SETTINGS Setting Item Description...
  • Page 207: Adjust./cleaning

    ADJUST./CLEANING Setting Item Description 1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 10-7.) 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports. When this setting is set to <ON>, the density of printouts may become light.
  • Page 208: Report Settings

    REPORT SETTINGS Setting Item Description 1. SETTINGS Sets the report functions. (See Chapter 11, “Appendix,” in the Reference Guide.) 1. TX REPORT Sets whether the transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs. OUTPUT NO No report is printed.
  • Page 209: System Settings

    SYSTEM SETTINGS Setting Item Description 1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <SYSTEM SETTINGS>. Once the system password is set, they must be entered every time you access the <SYSTEM SETTINGS> menu. 1. SYSTEM PASSWORD Sets the system manager password (seven digits).
  • Page 210 SYSTEM SETTINGS 7. USE HTTP Sets whether to activate HTTP (Hyper Text Transfer Protocol) for the Remote UI. – – 8. PORT NO. SET. Sets the port number settings. 0~65535 (default: 515) 1. LPD 0~65535 (default: 9100) 2. RAW 0~65535 (default: 80) 3.
  • Page 211 SYSTEM SETTINGS 3. ETHERNET DRIVER Specifies the type of network connection. 1. AUTO DETECT Selects the detection method of Ethernet driver. AUTO Sets the machine to determine the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/100Base-TX) automatically. MANUAL Sets the communication mode and Ethernet type manually. 1.
  • Page 212 SYSTEM SETTINGS 3. COMMUNICATIONS Specifies the fax settings. 1. MEMORY LOCK Sets whether to receive and store all documents in memory and not to print automatically. (See Chapter 4, “Sending and Receiving,” in the Reference Guide.) Disables memory lock reception. Enables memory lock reception.
  • Page 213 12-22...
  • Page 214: Appendix

    Appendix Specifications ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-2 General ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-2 Copier ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-3 Printer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4 Facsimile ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4 Telephone ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-6 Index ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-7...
  • Page 215: Specifications

    Specifications General Type Personal Desktop Power Source 220-240 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) Power Consumption Max: Less than 770 W Warm-up Time Less than 10.0 sec.* (temperature: 20°C, humidity: 65%; from when the main power switch is turned on until standby display appears) Warm-up time may differ depending on the condition...
  • Page 216: Copier

    General Environmental Temperature: 7.5°C–35°C Humidity: 5%–90% RH Conditions Display Languages ENGLISH / GERMAN / FRENCH / SPANISH / ITALIAN / SWEDISH / NORWEGIAN / DUTCH / FINNISH / DANISH / PORTUGUESE / CZECH / SLOVENE / HUNGARIAN / RUSSIAN / TURKISH / POLISH Acceptable Documents »...
  • Page 217: Printer

    Printer Printing Method Indirect electrostatic method (On-demand fixing) Paper Handling – Paper cassette: 250 sheets (Height: max. 25 mm) – Multi-purpose tray: 1 sheet Paper Delivery 100 sheets (64 to 80 g/m Print Speed See “Copy Speed, ” on p. 13-3. Printing Resolution 600 dpi x 600 dpi Number of Tones...
  • Page 218 Facsimile Fax Resolution STANDARD: 8 pels/mm x 3.85 lines/mm FINE: 8 pels/mm x 7.7 lines/mm PHOTO: 8 pels/mm x 7.7 lines/mm SUPER FINE: 8 pels/mm x 15.4 lines/mm Dialing – Speed dialing One-touch speed dialing (7 recipients) Coded dialing (100 recipients) Group dialing (7 x 50 recipients) Address Book dialing (with Address Book key) –...
  • Page 219: Telephone

    Telephone Connection – Optional handset – External telephone/external telephone with built in answering machine/data modem The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. Based on ITU-T Standard Chart No. 1, MMR standard mode. Specifications are subject to change without notice.
  • Page 220: Index

    Index Symbols & Numerics 2-Sided key 1-5 Canceling Copy job 3-16 2 on 1 combination 3-12, 6-5 RX job 5-4 Scan jobs 7-4 TX job 4-35 A4 2-9 Checking Accessing the setting menu 12-4 Documents stored in memory 4-37 Print job 6-7 Additional Functions key 1-5 Transmission result 4-36 Address Book...
  • Page 221 Collate copy 3-10 Document and paper 2-1 Collate print 6-4 Document delivery tray 1-2 COMMON SETTINGS 12-8 Document feeder tray 1-2 Components 1-2 Document requirements 2-2 Copy features ii Documents stored in memory Checking 4-37 Copying 3-1 Deleting 4-37 Copy job Dust cover 1-3 Canceling 3-16 COPY key 1-5...
  • Page 222 Group dialing Adding recipient 4-15 Display 1-7 Changing name 4-18 Messages 11-12 Deleting group 4-20 Standby mode 1-9 Deleting recipient 4-16 Loading Registering group 4-13 Document 2-5 Using 4-26 Envelopes 2-12 Paper 2-12 Handset 1-10 Hook key 1-8, 4-33 Machine components 1-2 Machine settings 12-1 Main operation panel 1-5 If a power failure occurs 11-24...
  • Page 223 Power socket 1-4 OK key 1-7 Printable area 2-11 One-Touch keys 1-8 Printer feature vi one-touch speed dialing keys PRINTER SETTINGS 12-15 Registering 4-7 Printing 6-1 Using 4-22 Printing USER DATA LIST 12-2 Operation panel 1-2, 1-5 Print job Fax operation panel 1-8 Checking 6-7 Main operation panel 1-5 Deleting 6-7...
  • Page 224 Scanning 7-1 Specifications Copier 13-3 Scanning area 1-3, 2-4 Facsimile 13-4 Scanning documents General 13-2 Computer 7-2 Printer 13-4 Scanning platform 1-3 Telephone 13-6 Scan settings Specifying recipients 4-22 Copying 3-4 Standby mode Fax 4-4 Copy 1-9 Sending/Receiving features iv Fax 1-9 Scan 1-9 Sending documents 4-1...
  • Page 225 Toner cartridge 1-11 Checking the toner level 1-14 Maintaining 1-12 Redistributing 10-11 Replacing 10-14 Toner Gauge key 1-7 Toner level 1-14 Transporting the machine 10-19 Troubleshooting 11-1 Two-sided copying 3-14 Two-sided Printing 6-6 USB port 1-4 USER DATA LIST Printing 12-2 Using Address Book key 4-28 Coded speed dialing codes 4-24...
  • Page 226 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

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