Lanier LD225 Fax Manual
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Lanier LD225 Fax Manual

Fax option type 3030
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See also: Function Manual , Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in the "General Settings Guide" before using the machine.
FAX Option Type 3030
Transmission Mode
1
2
Checking and Canceling Transmission Files
Communication Information
3
Other Transmission Features
4
Reception Features
5
6
Fax via Computer
Simplifying the Operation
7
Facsimile Features
8
9
Administrator Setting
Solving Operation Problems
10
Appendix
11

Operating Instructions

Facsimile Reference
<Advanced Features>

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Summary of Contents for Lanier LD225

  • Page 1: Operating Instructions

    FAX Option Type 3030 Operating Instructions Facsimile Reference <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Fax via Computer Simplifying the Operation Facsimile Features Administrator Setting Solving Operation Problems Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide”...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
  • Page 4 ❖ Scanner Reference (PDF file - CD-ROM 1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”. •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Functions ..................2 1. Transmission Mode Sending at a Specific Time (Send Later) ............. 3 Sender Settings...................... 5 Priority Transmission .................... 8 Confidential Transmission..................
  • Page 6 Information Boxes ....................42 Information Boxes ....................42 Storing Documents in Information Boxes..............42 Printing Information Box Documents................44 Deleting Information Box Documents...............45 4. Other Transmission Features Handy Dialing Functions..................47 Chain Dial.........................47 (Example) 01133-1-555333...................47 Redial ........................47 Advanced Features....................49 SUB Code ........................49 SID Code .......................50 SEP Code ........................50 PWD Code......................52 Transfer Request .....................52...
  • Page 7 5. Reception Features Reception......................83 Immediate Reception ....................83 Memory Reception ....................84 Substitute Reception ....................85 Receiving documents unconditionally ..............85 Receiving documents according to parameter-specified settings ......86 Reception Functions ................... 87 Transfer Station......................87 Transfer Result Report ..................88 Transfer Result Report (transfer request by e-mail) ..........89 Forwarding Received Documents ................90 Routing Received Documents with SUB Code ............91 Transferring Received Documents................92...
  • Page 8 Setting LAN-Fax Driver Properties.................110 Setting print properties ..................110 Making Settings for Option Configuration............111 Basic Transmission ....................112 Specifying options ....................115 Confirming transmission results by e-mail............117 LAN-Fax Result Report ..................118 Printing and Saving ....................118 Editing Address Book.....................118 Editing Fax Cover Sheets ..................120 Creating a cover sheet ..................120 Attaching a created cover sheet ................
  • Page 9 9. Administrator Setting Administrator Tools List ...................155 Using Administrator Settings ................157 Programming, Changing, and Deleting Standard Messages .........157 Storing, Changing, and Deleting an Auto Document ..........158 Deleting an Auto Document.................159 Programming, Changing and Deleting a Scan Size..........160 Deleting a scan size .................... 161 Printing Journal ......................
  • Page 10 10.Solving Operation Problems If an Error Report Is Printed................201 Turning Off the Main Power / In the Event of Power Failure......202 If an Error Occurs While Using Internet Fax ........... 203 Error Mail Notification.....................203 Error Report (E-Mail)....................203 Server-Generated Error E-mail ................203 11.Appendix Connecting the Machine to a Telephone Line and Telephone ......

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine without following the instruc- tions under this symbol.

  • Page 12: Names Of Major Functions

    Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet Fax • Internet Fax (by specifying an IP address) → IP-Fax...

  • Page 13: Transmission Mode

    1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct Note the machine to delay transmission of ❒ You can specify up to 23 hours and your fax document until a specified 59 minutes. later time.
  • Page 14 Transmission Mode Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒ Press [Economy Time] to specify the economy time. ❒ When entering numbers small- er than 10, add a zero at the be- ginning.

  • Page 15: Sender Settings

    Sender Settings Sender Settings This function tells receivers the fax Place the original, and then select sender's identity. the scan settings you require. If the sender's e-mail address is regis- Reference tered in the destination list, the send- er can receive transmission results by p.15 “Placing Originals”, Fac- simile Reference <Basic Features>...
  • Page 16 Transmission Mode Note Confirming transmission results ❒ If a destination protection code by e-mail is set, the entry screen appears. Enter the protection code for If the sender's e-mail address is destination using the number registered you can specify whether keys, and then press [OK].
  • Page 17 Sender Settings Press [OK]. The display returns to that of step Note ❒ The selected sender's name ap- pears above [Sender Settings]. The sender name is displayed in up to 14 characters, followed by an ellipsis (. . . ). Press [OK].

  • Page 18: Priority Transmission

    Transmission Mode Priority Transmission Documents you send with Memory Place the original, and then select Transmission are sent in the order the scan settings you require. they are scanned. Therefore, if several documents are queued in memory, Reference the next document will not be sent p.15 “Placing Originals”, Fac- immediately.

  • Page 19: Confidential Transmission

    Confidential Transmission Confidential Transmission If you want to limit who views your Note document, use this function. The doc- ❒ It is recommended that you program ument is stored in memory at the oth- the Confidential ID in this machine er end and not printed until an ID is beforehand.
  • Page 20 Transmission Mode Specify the destination, and then Default ID press the {Start} key. A Check that [Default ID] is select- Note ed, and then press [OK]. ❒ You can cancel the transmission Note setup for Confidential Transmission. ❒ To cancel Confidential Trans- See p.19 “Canceling a Transmis- sion”.

  • Page 21: Polling Transmission

    Polling Transmission Polling Transmission ❖ ID Override Transmission Use Polling Transmission to leave an original in the machine memory for You must enter an Override Poll- others to pick up. The document is ing ID unique to the transmission. sent when the other party calls you This ID overrides the ID stored in the machine.
  • Page 22 Transmission Mode ❒ Polling Transmission Clear Report Free Polling Transmission allows you to verify Polling Trans- mission has taken place. See p.13 A Check that [Free Polling TX] is se- “Polling Transmission Clear Re- lected. port”. ❒ You can program one of the Quick Default ID Transmission Operation keys with operations for this function.

  • Page 23: Polling Transmission Clear Report

    Polling Transmission Press [OK]. Polling Transmission Clear “pppppppppp” ap- Report pears. The type of Polling Transmission is This report allows you to verify Poll- shown above the highlighted [Poll- ing Transmission has taken place. ing TX]. If E-mail TX Results is programmed in a Quick Operation key, you can have Press [OK].

  • Page 24: Polling Reception

    Transmission Mode Polling Reception ❖ ID Override Polling Reception Use this function to poll a document from another machine. You can also You must enter an Override Polling ID poll documents from many machines unique to this transmission. This ID with only one operation (use Groups overrides the one stored in this machine.
  • Page 25 Polling Reception Press [Transmission Mode]. ID Override Polling Reception A Select [ID Override Polling Recep- tion]. B Specify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F], and then press [OK]. Press [Polling RX]. Depending on which method you are using, select one of the follow- ing procedures:...

  • Page 26: Polling Reception Reserve Report

    Transmission Mode ❒ You can display a destination with Polling Reception Reserve the User Parameters. See p.167 “Us- er Parameters” (switch 04, bit 4). Report ❒ You can display a sender name with This report is printed after Polling Re- the User Parameters.

  • Page 27: Checking And Canceling Transmission Files

    2. Checking and Canceling Transmission Files After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

  • Page 28: Displaying Confirmation Of Transmission

    Checking and Canceling Transmission Files Displaying Confirmation of Transmission Press [Change / Stop TX File]. Press [Check / Change Settings]. Select a file to check. Note ❒ If multiple destinations were spec- ified, only the destination select- ed first appears. ❒...

  • Page 29: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission You can cancel transmission of a file Select a file whose transmission you while the file is being sent, stored in want to cancel. memory, or fails to transmit. All the scanned data is deleted from memory. You can cancel a file for Memory Transmission.

  • Page 30: Deleting A Destination

    Checking and Canceling Transmission Files Deleting a Destination You can delete destinations. Press [Change] for the destination you want to delete. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled. Press [Change / Stop TX File].

  • Page 31: Adding A Destination

    Adding a Destination Adding a Destination Note Press [Add]. ❒ A destination cannot be added us- ing a destination list. Press [Change / Stop TX File]. Note ❒ Pressing switches the des- tination between fax number, Internet Fax address and IP-Fax Press [Check / Change Settings].

  • Page 32: Changing Other Options

    Checking and Canceling Transmission Files Changing Other Options Press [Change TX Time]. Changing the Transmission Time You can change the transmission time specified with Send Later. See p.3 “Send- ing at a Specific Time (Send Later)”. You can also delete the transmission time.

  • Page 33: Changing The Smtp Server Setting

    Changing Other Options Press [Change]. Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. See p.70 “Bypassing the SMTP Server”, Facsimile Reference <Basic Features>. Press [Change / Stop TX File]. Press [SMTP].

  • Page 34: Printing A File

    Checking and Canceling Transmission Files Printing a File If you want to check the contents of a Select the file you want to print. file that is stored in memory and not yet sent, use this procedure to print it out.

  • Page 35: Resending A File

    Resending a File Resending a File Machine memory stores documents Select the file you want to resend. that could not be successfully trans- “TX failed” is displayed for files mitted using Memory Transmission. that could not be sent. Use this procedure to resend these documents.

  • Page 36: Printing A List Of Files In Memory (Print Tx File List)

    Checking and Canceling Transmission Files Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out Press the {Start} key. which files are stored in memory and what their file numbers are. Knowing Note the file number can be useful (for ex- ❒...

  • Page 37: Communication Information

    3. Communication Information Printing the Journal The Journal contains information Note about the last 50 communications ❒ The sender name column of the Jour- (maximum) made by your machine. It nal is useful when you need to pro- is printed automatically after every 50 gram a special sender.
  • Page 38 Communication Information Select a printing mode. Printing per User A Select [Print per User]. B Select a user. A Select [All]. Note ❒ Press [Cancel] if the user is not Print per File No. registered. The display returns to that of step A Select [Print per File No.].

  • Page 39: Journal

    Printing the Journal Journal ADJ102S Printing date Other end Shows the date and time the report was ❖ For fax destinations printed. • Shows the name (for display) pro- Programmed Fax Header grammed by the other end. Shows the sender name programmed for •...
  • Page 40 Communication Information ❖ For Internet Fax destinations Communication time At time of transmission, it shows the Shows time taken for transmissions or re- e-mail address or name programmed ceptions. in the destination list. At time of re- Number of pages ception, it shows the e-mail address of the sender.

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can browse a part of the Journal Check the transmission results. on the display. Note ❒ Only the transmission result of the last 200 communications (receptions and transmissions) are shown.

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Journal Check the reception results. on the display. Note ❒ Only the reception result of the last 200 communications (receptions and transmissions) are shown. ❒...

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- Check the memory status. ry of current memory usage. Items shown are the percentage of free mem- ory space, the number of received con- fidential documents, the number of files to be sent, the number of Memo- ry Lock files and the number of re- ceived documents to be printed.

  • Page 44: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)

    Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) The optional HDD and printer/scanner unit are required. You can print documents that are received Printing Received and Stored and stored on the hard disk. You can also delete unwanted documents. Documents Use the following procedure to print documents saved on the hard disk.

  • Page 45: Deleting Received And Stored Documents

    Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) Select a file to be printed, and then Press [Information]. press [Print]. Press [Print / Delete Stored RX File]. Note Select a file to be deleted, and then ❒ To cancel printing, press [Cancel]. press [Delete].

  • Page 46: Printing A Confidential Document

    Communication Information Printing a Confidential Document This function is designed to prevent Confirm that the Confidential File unauthorized users from reading indicator is lit. your documents. If someone sends you a document using Confidential Transmission, it is stored in memory but not automatically printed.

  • Page 47: Confidential File Report

    Printing a Confidential Document Note Confidential File Report ❒ You must enter the Confidential ID programmed in this machine, When this function is turned on, this if the received file has no Confi- report is printed whenever your ma- dential ID. chine receives a confidential docu- ❒...

  • Page 48: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock ❒ You can also apply a Memory Lock This is a security function designed to prevent unauthorized users from to documents that come only from reading your documents. If Memory certain senders. See p.175 “Program- Lock is switched on, all received doc- ming/Changing Special Senders”.
  • Page 49 Printing a File Received with Memory Lock Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. Note ❒ If the Memory Lock ID does not match, the message “ Speci- fied code does not corre- spond to programmed Memory ”...

  • Page 50: Personal Boxes

    Communication Information Personal Boxes For details about the SUB Code, see Preparation p.181 “Box Settings”. Before using this function, set the Personal Box in advance. See p.182 “Programming/changing Person- al Boxes”. Personal Boxes This function lets you set up the ma- chine so that incoming documents addressed to certain users are stored in memory instead of being printed...

  • Page 51: Printing Personal Box Documents

    Personal Boxes When a password is required Printing Personal Box Documents The display appears, when the se- lected Personal Box password is Follow these steps to print a docu- set in advance. ment received into a Personal Box. Note Note ❒...

  • Page 52: Information Boxes

    Communication Information Information Boxes • When an SEP Code Polling Recep- Preparation tion request is made by another Before using this function, set the party, the SEP Code they specify is Information Box in advance. See matched against the SEP Codes p.185 “Programming/changing programmed in that Information Information Boxes”.
  • Page 53 Information Boxes Press [Store / Delete / Print Information Place the original, and then select Box File]. the scan settings you require. Select the box in which you want to store the file. Note ❒ You can also select the following settings: Note •...

  • Page 54: Printing Information Box Documents

    Communication Information When a password is required Printing Information Box Documents A Enter the password, and then press [OK]. Follow these steps to print a docu- ment stored in an Information Box. Press [Information]. Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then Press [Store / Delete / Print Information...

  • Page 55: Deleting Information Box Documents

    Information Boxes When a password is required Deleting Information Box Documents A Enter the password, and then press [OK]. Follow these steps to delete a file stored in an Information Box. Press [Information]. Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then Press [Store / Delete / Print Information...
  • Page 56 Communication Information...

  • Page 57: Other Transmission Features

    4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine stores the last 10 desti- phone number from various parts, nations specified in each transmission some of which may be stored in Des- method.
  • Page 58 Other Transmission Features Place the original, and then select the scan settings you require. Press the {Pause/Redial} key. Select the destination you want to redial to. Note ❒ When the date and time the origi- nal was scanned appears as a key, select by pressing it.

  • Page 59: Advanced Features

    Advanced Features Advanced Features Place the original, and then select SUB Code the scan settings you require. Normally you can only use Confidential Reference Transmission to send documents to p.15 “Placing Originals”, Fac- fax machines of the same manufactur- simile Reference <Basic Features> er that have the Confidential Recep- p.34 “Scan Settings”, Facsimile tion function.

  • Page 60: Sid Code

    Other Transmission Features To enter a password, press [Pass- SEP Code word (SID)]. Normally you can only use Polling Enter the password with the number Reception to receive faxes from ma- keys, and then press [OK]. chines that have the Polling Reception function and the same manufacturer.
  • Page 61 Advanced Features Enter the fax number of a destina- Press [Transmission Mode]. tion or an IP-Fax destination. Press [Adv. Features]. Press [Polling RX]. Press [Default ID / Free Polling RX], Press [SEP Code]. and then press [OK]. Press [RX SEP Code]. Enter a SEP Code, and then press [OK].

  • Page 62: Pwd Code

    Other Transmission Features PWD Code Transfer Request There are times you may want to use Transfer Request allows fax machines a password when receiving faxes by that have this function to automati- polling using the SEP Code function. cally transfer incoming documents to If you receive a document from a ma- multiple fax destinations.
  • Page 63 Advanced Features Preparation Note ❒ You can specify up to 500 Transfer Before you can use this function, you must make the following prep- Stations in a Transfer Request. arations: ❒ You can have up to 30 End Receivers • Program each Transfer Station per Transfer Station.
  • Page 64 Other Transmission Features ❒ When using a Transfer Request Press [Adv. Features]. by e-mail, originals are sent at A4 width. Originals larger than A4 are reduced to A4 width. If the receiver is in compliance with the T.37 full mode, origi- nals are sent at the width speci- fied in the Address Book.

  • Page 65: With Transfer Requests Set In The System Settings Menu

    Advanced Features Press [Exit]. Destination List A Select [q Quick Dial]. B Enter the registration number of the destination list where the Receiving Station is stored. For example, to select the regis- tration number stored in Quick Dial 01 of the Transfer Station, enter: {0} {1}.

  • Page 66: Setting Multistep Transfer

    Other Transmission Features -Setting Multistep Transfer Program a Transfer Station in a desti- nation list. When receiving a Transfer Request that specifies the same Re- ceiving Station as programmed in the destination list, this machine sends a Transfer Request to the programmed Transfer Station.

  • Page 67: On Hook Dial

    On Hook Dial On Hook Dial The On Hook Dial function allows Dial. you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Limitation ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
  • Page 68 Other Transmission Features -External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before pressing the {Start} key, pick up the external tele- phone and tell the receiver you want to send a fax document (ask them to switch to facsimile mode).

  • Page 69: Manual Dial

    Manual Dial Manual Dial The optional handset or an external telephone is required. Pick up the optional handset or the Dial. handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax docu- ment.

  • Page 70: Changing The Line Port

    Other Transmission Features Changing the Line Port The optional extra G3 interface unit is required. ❖ Multi-port When the extra G3 interface unit is in- stalled, you can connect to a maxi- When the extra G3 interface unit is mum of three ports. installed, communications can take place simultaneously through Note...
  • Page 71 Changing the Line Port Press [Select Line]. Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. Press [Exit].

  • Page 72: Sub Transmission Mode

    Other Transmission Features Sub Transmission Mode Place the original on the exposure Book Fax glass, and then select the scan set- tings you require. Use to send book originals from the exposure glass. Pages are scanned in Reference the following order. p.15 “Placing Originals”, Fac- simile Reference <Basic Features>...

  • Page 73: Two-Sided Transmission (Double-Sided Transmission)

    Sub Transmission Mode Select [From First Page] or [From Two-Sided Transmission Second Page], and then press [OK]. (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note ❒ Originals placed on the exposure glass cannot be sent. The selected original size is shown ❒...
  • Page 74 Other Transmission Features Press [2 Sided Original]. Specify the original position. Check the orientation of the placed document, and then press GHPY030E See p.79 “Transmission with Im- age Rotation” ❒ This function is only available with Memory Transmission. Note ❒ This function is only available with ❒...

  • Page 75: Standard Message Stamp

    Sub Transmission Mode Specify the transmission mode from Standard Message Stamp [2 Sided from 1st Page] or [1 Sided for 1st Page], and then press [OK]. Use this function to stamp a standard message at the top of the first original sent.

  • Page 76: Sending An Auto Document

    Other Transmission Features Note Select the standard message to be ❒ You can attach one Auto Document stamped, and then press [OK]. to each transmission. ❒ You can store up to 6 Auto Documents. See p.158 “Storing, Changing, and Deleting an Auto Document”. ❒...

  • Page 77: Printing Documents Stored As Auto Documents

    Sub Transmission Mode Press [Sub TX Mode]. Printing documents stored as Auto Documents This function is used for printing doc- uments stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files. Press [Sub TX Mode].

  • Page 78: Sending A Stored File

    Other Transmission Features Note Press [Cancel]. ❒ Received fax documents are stored Note and categorized as stored received ❒ You can also send Auto Docu- files. See p.34 “Printing/Deleting ments. See p.66 “Sending an Received and Stored Documents Auto Document”. (Print/Delete Stored RX File)”.
  • Page 79 Sub Transmission Mode ❒ The machine can send a total of Specifying documents from the 1,000 pages in one operation. file list ❒ The specified documents are sent with the scan settings made when A Press [UPrev.] or [TNext] to dis- they were stored.

  • Page 80: Printing Stored Documents

    Other Transmission Features When you want to add your originals Specifying documents by file to stored documents and send name them all at once, press [ROrigi. + A Select [Search by File Name]. Stored File] or [Stored file + R Origi.]. B Enter the name of the document When sending only stored docu- ments, proceed to step...
  • Page 81 Sub Transmission Mode Press [Sub TX Mode]. Selecting a document from file list A Select the file. Note ❒ Press [UPrev.] or [TNext] to display the document to be sent. Specifying a document from the User Name Press [Select Stored File]. A Select [Search by User Name].
  • Page 82 Other Transmission Features Press [Print File] or [Print 1st Page]. Specifying a document from the file name When [Print File] is pressed, the ma- chine prints all the pages. When A Press [Search by File Name]. [Print 1st Page] is pressed, the ma- chine prints only the first page.

  • Page 83: Stamp

    Sub Transmission Mode ❒ A paper jam during Parallel Mem- Stamp ory Transmission may cause the transmission to fail even if stamp- The optional ADF is required. ing is performed. ❒ You cannot turn the Stamp function When sending a fax document using on or off while an original is being the ADF, the machine can stamp a cir- scanned.

  • Page 84: Fax Header Print

    Other Transmission Features Fax Header Print Label Insertion When the Fax Header is set to “On”, With this function you can have the the stored name is printed on the re- receiver's name printed on the docu- ceiver's paper. ment that is received at the other end. You can store two Fax Headers;...

  • Page 85: Reduced Image Transmission

    Sub Transmission Mode Important Reduced Image Transmission ❒ If you turn this function off, the Using this function, your document is scale of the original is maintained sent at a reduced size (93%) with a and some parts of the image may blank margin on the left.

  • Page 86: Selecting Transmission Options For A Single Transmission

    Other Transmission Features Note Selecting transmission options for a ❒ To close the option settings, pro- single transmission ceed to step ❒ To cancel the option settings, press Place the original, and then select [Cancel]. the scan settings you require. Reference Programming the Fax Header p.15 “Placing Originals”, Fac-...
  • Page 87 Sub Transmission Mode Programming the Default ID Transmission A Press [On] for Default ID TX. Note ❒ Press [Off] if you do not want to use ID transmission. Press [OK] twice. Specify the destination, and then press the {Start} key.

  • Page 88: More Transmission Functions

    Other Transmission Features More Transmission Functions Limitation If Memory Runs Out While ❒ Standard Memory Transmission is Storing an Original used instead of Parallel Memory Transmission in the following cases: If you run out of memory while stor- • When the line is busy and could ing an original (free space reaches not be connected to 0%), the message “...

  • Page 89: Automatic Redial

    More Transmission Functions Automatic Redial Dual Access If a fax document could not be sent The machine can scan other docu- because the line was busy or an error ments into memory even while send- occurred during transmission, the line ing a fax document from memory, is switched to another at five-minute in- receiving a document into memory,...

  • Page 90: Simultaneous Broadcast

    Other Transmission Features Simultaneous Broadcast JBIG Transmission The optional extra G3 interface unit is re- If you use JBIG (Joint Bi-level Image quired. Experts Group) compression, you can send photographic originals faster The Standard Broadcast function than with other methods of compres- sends faxes one at a time to multiple sion.

  • Page 91: Transmitting Journal By E-Mail

    More Transmission Functions Journal by e-mail Transmitting Journal by E-mail If the setting is made so that the Jour- Preparation nal is transmitted as an e-mail, it is To transmit the Journal by e-mail, transmitted to the e-mail address of it is necessary to make settings with an administrator.

  • Page 92: Printed Reports

    Other Transmission Features Printed Reports Note Memory Storage Report ❒ You can select whether the Com- munication Failure Report and This report is printed after an original Transfer Result Report are auto- is stored in memory. It helps you re- matically printed using the User view the contents and the destina- Parameters.

  • Page 93: Reception Features

    5. Reception Features Reception Note Immediate Reception ❒ The machine may not be able to re- ceive fax documents when free Each page of a fax document is print- memory space is low. ed as soon as it is received. This meth- ❒...

  • Page 94: Memory Reception

    Reception Features Limitation Memory Reception ❒ The machine may not be able to re- ceive fax documents when free The machine waits until all pages of memory space is low. the document have been received into memory before printing it. Note ❒...

  • Page 95: Substitute Reception

    Reception Substitute Reception In Substitute Reception, a received fax document is stored in memory instead of being printed. Substitute Reception gets used when the machine cannot print any fax documents. Fax documents received using Substitute Reception are au- tomatically printed when the condition which caused the machine to use Substi- tute Reception is rectified.

  • Page 96: Receiving Documents According To Parameter-Specified Settings

    Reception Features Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters. See p.167 “User Parameters” (switch 05, bit 2,1). Problems Causes Solutions...

  • Page 97: Reception Functions

    Reception Functions Reception Functions Preparation Transfer Station This machine can receive forward- ing requests by e-mail. Before you Transfer Stations allow you to expand can use this function, you must the standard functions of your fax make the following preparations. machine to set up complex networks.

  • Page 98: Transfer Result Report

    Reception Features ❒ If the Requesting Party specified a Transfer Result Report destination fax number, Internet Fax destination and IP-Fax desti- Preparation nation programmed in Transfer Station as the End Receiver, this Program the Requesting Party fax machine sends the document to number into a Destination key in the destination according to the the Transfer Station (this machine)

  • Page 99: Transfer Result Report (Transfer Request By E-Mail)

    Reception Functions Transfer Result Report (transfer request by e-mail) When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Re- questing Party after completing all transmissions to the specified Trans- fer Stations. If the Administrator's e- mail address is programmed, the Transfer Result Report e-mail is for- warded to that address.

  • Page 100: Forwarding Received Documents

    Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.

  • Page 101: Routing Received Documents With Sub Code

    Reception Functions Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes, and if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e- mail address, the received document is routed to that destination as e-mail.

  • Page 102: Transferring Received Documents

    Reception Features Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. When e-mail addresses are programmed in the Transfer Station as receivers, re- ceived documents are sent in an e-mail format to the receivers.

  • Page 103: Smtp Reception Using Internet Fax

    Reception Functions SMTP Reception Using Internet Fax You can set this machine to SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines as well.

  • Page 104: Routing E-Mail Received Via Smtp

    Reception Features Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to single or group destinations programmed in the destination list. AJC010S Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...
  • Page 105 Reception Functions -Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...

  • Page 106: Jbig Reception

    Reception Features JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. It allows you to receive docu- ments sent in the JBIG format through JBIG Transmission.

  • Page 107: Printing Options

    Printing Options Printing Options Print Completion Beep Center Mark When this function is turned on, the When this function is enabled, marks machine beeps to let you know when are printed halfway down the left a received document is printed. side and at the top center of each page received.

  • Page 108: Reception Time

    Reception Features Limitation Reception Time ❒ To use this function, all pages of the received document must be of You can have the date, time, and file the same size—inform the sending number printed at the bottom of the party of this beforehand if neces- document when it is received.

  • Page 109: 180-Degree Rotation Printing

    Printing Options Note Multi-Copy Reception ❒ Printouts may vary depending on how the sender sets the originals. If you switch this function on, multi- ❒ You can select to have documents ple copies of each incoming fax docu- only from selected senders printed ment is printed.

  • Page 110: Image Rotation

    Reception Features Image Rotation Combine Two Originals If you have set paper in the standard When two documents of the same tray K, incoming fax documents are size and orientation are received con- automatically rotated to fit onto the secutively, they are printed on a sin- paper.

  • Page 111: Page Separation And Length Reduction

    Printing Options Limitation Page Separation and Length ❒ This function does not work with doc- Reduction uments larger than A5K, B5 JISK, A4K, 8 "×11"K or 8 "×5 "K. If the size of a received document is When A5K, B5 JISK, A4K, longer than the paper loaded in the "×11"K or 8 "×5...

  • Page 112: Reverse Order Printing

    Reception Features Reverse Order Printing Page Reduction Normally, pages of the received doc- If you receive a document that is longer ument are printed and stacked on the than the paper in the tray, the ma- tray in the order they are received. If chine usually prints it on two pages.

  • Page 113: Tsi Print (Transmitting Subscriber Identification Print)

    Printing Options TSI Print (Transmitting If There Is No Paper of the Subscriber Identification Print) Correct Size Usually the sender's Fax Header is If there is no paper in the machine printed on received documents. If the that matches the size of a received sender has not programmed their Fax document, the machine will choose a Header, you will not be able to identi-...

  • Page 114: Setting Priority Trays

    Reception Features Setting priority trays Just size printing With the same size of paper loaded If you enable this function, received into multiple trays, you can make the documents are printed on the sheet machine use one tray for one function that has the highest priority.

  • Page 115: Having Incoming Documents Printed On Paper From The Bypass Tray

    Printing Options ❒ Print area depends on optional ex- Having incoming documents printed on pansion memory, resolution, and paper from the bypass tray vertical length of originals. ❒ If you use this function, Image Rotation You can print documents sent from and 180-Degree Rotating Printing are Specified Senders on paper from the not possible.

  • Page 116: Where Incoming Documents Are Delivered - Output Tray

    Reception Features Where Incoming Documents Are Delivered - Output Tray Specifying Tray for Lines Tray Shift The optional extra G3 interface unit is re- The optional finisher or shift sort tray quired. unit is required. You can specify the document feeding When the optional finisher unit is se- tray for each port (telephone, Internet lected for fax output, you can use the...

  • Page 117: Fax Via Computer

    6. Fax via Computer Sending Fax Documents from Computers The optional HDD and printer/scanner unit are required. Using computers connected to the machine through parallel ports (optional), IEEE 1394 (IP Over 1394) ports (optional), LANs, wireless LANs (optional), or USB 2.0 you can fax documents, created using Windows applications, to other fax machines over a telephone line.

  • Page 118: Before Use

    Fax via Computer Auto run program Before Use With Windows 95/98/Me, Windows To use these features, a LAN-Fax Driv- 2000/XP, Windows Server 2003 and Win- er must be installed on your computer. dows NT 4.0, the installers for various drivers Use the LAN-Fax Driver included on and utilities launch automatically as Auto the printer CD-ROM.

  • Page 119: Installing Individual Applications

    Sending Fax Documents from Computers Select the [LAN-Fax Driver] check box, Installing individual applications and then click [Next]. Preparation Confirm that the [Printer Name:<LAN- Before installing the above appli- Fax M7>] check box is selected, and cations, install SmartDeviceMonitor then click [Continue]. for Client.

  • Page 120: Address Book

    Fax via Computer ❖ Operating environment Setting LAN-Fax Driver • Computer Properties PC/AT compatible • Operating systems Microsoft Windows 95/98/Me Note ❒ If your operating system is Win- Microsoft Windows 2000/XP Microsoft Windows Server 2003 dows NT 4.0, Windows 2000/XP, Microsoft Windows NT 4.0 or Windows Server 2003, log on using an account that has Admin-...

  • Page 121: Making Settings For Option Configuration

    Sending Fax Documents from Computers Set the print properties. Making Settings for Option Configuration When using Windows 95/98/Me Make settings for optional units in- A Click the [Paper] tab. stalled in this machine. B Set the following properties. Note ❒ If the options on this machine are •...

  • Page 122: Basic Transmission

    Fax via Computer Limitation ❒ When using SmartDeviceMonitor -[Accessories] tab for Client, you cannot send docu- The [Accessories] tab contains the fol- ments to this machine using more lowing items besides option configu- than one LAN-Fax at the same time. ration items.
  • Page 123 Sending Fax Documents from Computers C The machine's address is displayed C Select [Contact] or [Group] in the in the [Device Address] field on [Name:] dropdown menu as the the [Address Book] tab. On the display format. [Specify Destination] tab, enter Note the registration number of the ❒...
  • Page 124 Fax via Computer Reference Specifying a destination by p.39 “Entering a Fax Num- directly entering a fax number, ber”, Facsimile Reference <Ba- Internet Fax destination, or IP- sic Features> Fax destination p.41 “Entering an E-mail Ad- A Click the [Specify Destination] tab. dress”, Facsimile Reference <Basic Features>...

  • Page 125: Specifying Options

    Sending Fax Documents from Computers Specify necessary options. To print a sender stamp Reference A Select the [Print Fax Header] check p.115 “Specifying options”. box. p.117 “Confirming transmission B Click [Send]. results by e-mail”. To attach a cover sheet Click [Send]. A Select the [Attach a Cover Sheet] Note ❒...
  • Page 126 Fax via Computer Saving as files To store the fax document on the Document Server You can save the fax document in A Select the [Send to Document Serv- TIFF format. er] check box, and then enter a Note user name, file name, and pass- ❒...

  • Page 127: Confirming Transmission Results By E-Mail

    Sending Fax Documents from Computers Note Note ❒ When data is transmitted from the ❒ You can confirm transmission results LAN-Fax Driver via the “SmartDe- using the E-mail TX Results function viceMonitor for Client” port, the and the Communication Result Report. “...

  • Page 128: Lan-Fax Result Report

    Fax via Computer LAN-Fax Result Report If “Email TX results” is set to “Notify”, if there be any insufficient configurations in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN- Fax Result Report is printed.
  • Page 129 Sending Fax Documents from Computers Edit an existing destination or pro- Editing programmed destinations gram a new one. A Select the destination you want Note to edit so it is highlighted in ❒ You can use files created in CSV the list.

  • Page 130: Editing Fax Cover Sheets

    Fax via Computer -Using the machine's Address -Managing facsimile functions Book data in the destination using SmartDeviceMonitor for list of the LAN-Fax Admin You can save information about fax You can check information about this destinations registered to this machine machine's fax functions using a com- in a personal computer as a CSV file puter and save files on a computer us-...

  • Page 131: Attaching A Created Cover Sheet

    Sending Fax Documents from Computers Note Select the type of information from ❒ Cover sheet data is stored in its own [To:]. format (using “fcp” as its exten- Note sion) ❒ You can select [Use Address Book], On the [Start] menu, point to [Pro- [To Whom It May Concern], [Edit grams], [LAN-Fax Utilities], and then Names], or [(None)].

  • Page 132: Lan-Fax Operation Messages

    Fax via Computer LAN-Fax Operation Messages Message Causes and Solutions Check the network connection. Cannot access the print- er. Click [retry] to send Check that the power is turned on. the data again. The number of destinations specified exceeds the maxi- The number of entries in mum possible.

  • Page 133: Viewing Fax Information Using A Web Browser

    Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser The optional HDD and printer/scanner unit are required. You can view received fax documents Viewing, Printing, and Deleting and their lists or print these docu- ments using a Web Image Monitor on Received Fax Documents a network computer.

  • Page 134: Printing Fax Information Using A Web Browser

    Fax via Computer Click the Property icon of the de- Printing fax information using a Web sired fax document. browser Note Start a Web browser. ❒ To view a list of the fax docu- ments, select the thumbnail dis- Enter the machine's IP address in play, detail display, or icon display.

  • Page 135: Deleting Fax Information Using A Web Browser

    Viewing Fax Information Using a Web Browser Deleting fax information using a Web Programming Destination browser Information from Web Browser Start a Web browser. If the receiving machine is compliant with T.37 full mode Internet Fax, you Enter the machine's IP address in can program the receiver's properties the [Address] field.
  • Page 136 Fax via Computer E Click [OK] in the upper-right of To edit machine properties the screen. already programmed The Address Book is displayed. A Click the radio button to the left Note of the machine you want to ❒ To cancel the setting, click [Can- modify, and then click [Change].

  • Page 137: Delivering Files Received By Fax

    Delivering Files Received by Fax Delivering Files Received by Fax The optional HDD and printer/scanner unit are required. ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer.
  • Page 138 Fax via Computer...

  • Page 139: Simplifying The Operation

    7. Simplifying the Operation Programs If you regularly send documents to a Note particular destination or transmit us- ❒ The maximum number of programs ing the same functions, you can save you can register is 100. repetitive keypad operations by reg- ❒...

  • Page 140: Registering A Priority Function Using A Program

    Simplifying the Operation Make sure that the machine is in Enter the program name, and then facsimile mode and the standby press [OK]. display is shown. The standby display appears. Note Note ❒ If the standby display is not shown, ❒...

  • Page 141: Changing A Program Name

    Programs Changing a program name Deleting a Program Make sure that the machine is in fac- Make sure that the machine is in fac- simile mode and the standby display simile mode and the standby display is shown. is shown. Note Note ❒...

  • Page 142: Using A Program

    Simplifying the Operation Press the {Start} key. Using a Program The fax number and specified time are shown on the display, and the Note machine starts to scan the original. ❒ Using the program causes the pre- Transmission starts at the specified vious settings to be cleared.

  • Page 143: Using The Document Server

    Using the Document Server Using the Document Server The optional HDD is required. The Document Server can store docu- Note ments from various applications. ❒ Stored documents are not deleted The documents that are stored using even if there is a power failure, or the facsimile function are available to the main power switch is turned transmit by facsimile.

  • Page 144: Storing A Document

    Simplifying the Operation Press [Store File]. Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ File names Scanned documents are automatical- ly assigned names like “FAX0001” or “FAX0002”. See p.135 “Setting a file name”.
  • Page 145 Using the Document Server Programming a user name Setting a file name A Press [File Name]. Note ❒ Set a user name from those pro- grammed in the user code. User code is programmed in System Settings. See “Registering a New User Code”, General Set- tings Guide.

  • Page 146: Changing Stored Document Information

    Simplifying the Operation B Enter a password using the number Changing Stored Document keys, and then press [#]. Information You can change the file name, user name, and password of stored documents. To change a stored document, delete the document you no longer need, and then reprogram the new docu- ment.
  • Page 147 Using the Document Server C Enter the new user name, and If you select a document for which then press [OK]. a password is set, enter the pass- word, and then press [OK]. Note ❒ Press the title word keys to When a selected file does not have a password, proceed to step switch between titles.

  • Page 148: Deleting A Stored Document

    Simplifying the Operation Changing the password Deleting a Stored Document A Press [Change Password]. Use this function to delete stored documents. B Press upper [Change]. Note C Enter a new password using the ❒ You can program one of the Quick number keys, and then press Operation keys with operations for [#].

  • Page 149: Managing Documents Saved In The Document Server From A Computer

    Using the Document Server With a programmed password Using DeskTopBinder A Enter a password using the number Fax documents saved in the Docu- ment Server can be viewed and con- keys, and then press [OK]. trolled from a network computer with DeskTopBinder installed.

  • Page 150: Using A Web Browser

    Simplifying the Operation Using a Web browser Fax documents saved in the Document Server can be viewed using a Web Im- age Monitor on a network computer. These fax documents can also be downloaded to the computer's hard disk. See p.123 “Viewing Fax Infor- mation Using a Web Browser”.

  • Page 151: Facsimile Features

    8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
  • Page 152 Facsimile Features ❖ Reception Settings Description Reference Allows you to switch the following reception p.147 “Reception Settings” functions on or off: • Switch Reception Mode • Authorized RX p.176 “Authorized RX (Authorized Recep- tion)” • Forwarding p.176 “Forwarding” • RX File Print Qty p.177 “Reception File Print Qty”...
  • Page 153 Function List ❖ Administrator Tools Description Reference • Program / Change / Delete Standard p.155 “Administrator Setting” Message • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal • Transmission Page Count •...

  • Page 154: Accessing User Tools (Facsimile Features)

    Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- Select the item that you want to cording to the operations to be fre- change. quently performed. The corresponding setting display Note appears. ❒ The machine allows you to change Reference the facsimile defaults in a mode p.141 “Function List”...

  • Page 155: General Settings/Adjustment

    Accessing User Tools (Facsimile Features) ❖ Change Initial Mode General Settings/Adjustment Use this function to select whether contents registered in program ❖ Memory / Immed. Transmission Switch No.1 are to be used as the initial settings after the power is turned Use this function to specify the on or the {Clear Modes} key is pressed: Transmission Mode for document...
  • Page 156 Facsimile Features ❖ TX Stamp Priority ❖ Quick Operation Key Use this function to press a TX stamp. Frequently used functions pro- grammed as Quick Operation keys • On are shown on the menu immedi- • Off ately after the power is turned on. The Quick Operation keys can be ❖...

  • Page 157: Reception Settings

    Accessing User Tools (Facsimile Features) ❖ RX File Print Qty (Reception File Print A Select the Quick Operation Key Quantity) you want to program. Specify the number of copies to be B Select the function you want to printed for each fax document re- program to the Quick Opera- ceived.

  • Page 158: E-Mail Settings

    Facsimile Features ❖ Specify Tray for Lines ❖ Checkered Mark Specify a paper tray for each line Specify whether or not a checkered (telephone, Internet Fax, IP-Fax). mark is to be printed on the first page of received fax documents. •...
  • Page 159 Accessing User Tools (Facsimile Features) When an authorized e-mail ad- Note dress is set, e-mail received from ❒ When e-mail exceeds the maxi- addresses that do not match the mum file size, an Error Report is authorized address is discarded, output, and the e-mail is deleted.

  • Page 160: Ip-Fax Settings

    Facsimile Features ❖ Enable SIP IP-Fax Settings Specify whether or not SIP is used for IP-Fax transmission. Make settings to use IP-Fax. • On • Off Set H.323 for the gatekeeper, SIP for SIP server, and gateway for gateway ❖ H.323 Settings access if necessary.

  • Page 161: Configuring The H.323 Gatekeeper

    Accessing User Tools (Facsimile Features) Configuring the H.323 gatekeeper Configuring the SIP server Note Note ❒ If you select “On” using the User ❒ If you select “On” using the User Parameters, you can use the gate- Parameters, you can use the SIP keeper server.

  • Page 162: Registering Or Changing A Gateway

    Facsimile Features Enter the IP address and SIP user Press [Change] for [Prefix]. name, and then press [OK]. The screen returns to that of step Enter the Prefix using the number keys, and then press [OK]. Press [OK]. Registering or changing a gateway Press [Program / Change / Delete Gate- way].

  • Page 163: Deleting A Gateway

    Accessing User Tools (Facsimile Features) Select a protocol. Deleting a gateway Press [Program / Change / Delete Gate- way]. Press [Change] for Gateway Address. Press [Delete], and then select a gateway to delete. Enter the gateway address, and then press [OK]. The screen returns to that of step Press [Delete] on the confirmation message.
  • Page 164 Facsimile Features...

  • Page 165: Administrator Setting

    9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
  • Page 166 Administrator Setting Function name Description Reference Box Setting By using SUB and SEP Codes p.181 “Box Settings” with these functions, you can send documents to another party's box, and retrieve docu- ments stored in boxes. Transfer Report Before using Transfer Re- p.192 “Transfer Report”...

  • Page 167: Using Administrator Settings

    Using Administrator Settings Using Administrator Settings Programming or changing Programming, Changing, and standard messages Deleting Standard Messages A Check [Program / Change] is select- Use this function to program stan- dard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings.

  • Page 168: Storing, Changing, And Deleting An Auto Document

    Administrator Setting B Press [Delete]. Press the {User Tools/Counter} key. Note ❒ To delete another message, re- peat from step A. ❒ To cancel a deletion, press [Do not Delete]. The display returns to that of step A. Press [Exit]. Press the {User Tools/Counter} key.

  • Page 169: Deleting An Auto Document

    Using Administrator Settings Press the {Start} key. Changing a file The machine starts to scan and A Check [Program / Change] is se- completes scanning. lected. Note B Select the file you want to change. ❒ To cancel scanning, press [Stop The “...

  • Page 170: Programming, Changing And Deleting A Scan Size

    Administrator Setting Press the {User Tools/Counter} key. Press [Delete], and then select the file you want to delete. Press [Delete]. Press [Facsimile Features]. Note Press [Administrator Tools]. ❒ To cancel deleting, press [Do not Delete]. The display returns to Press [Program / Change / Delete Scan that of step Size].

  • Page 171: Deleting A Scan Size

    Using Administrator Settings Press the {User Tools/Counter} key. Note ❒ Each time you press [mm] or The standby display appears. [inch], the units switch between “mm” and “inch”. If you enter a Deleting a scan size length and change the units by pressing [mm] or [inch], the Press the {User Tools/Counter} key.

  • Page 172: Printing Journal

    Administrator Setting After checking the display, press Printing Journal [Exit]. The Journal allows you to check a Press the {User Tools/Counter} key. maximum of the last 50 communica- The standby display appears. tions (receptions and transmissions) performed by the machine. You can print the Journal using the Informa- Forwarding tion menu.

  • Page 173: Programming An End Receiver

    Using Administrator Settings Note Programming an End Receiver ❒ A fax number, e-mail address, IP- Fax destination, and folder can be Press the {User Tools/Counter} key. set as the forwarding destination. ❒ Even when [On] is selected for “For- warding” in “Reception Settings”, if [Off] is selected for the forward- ing destination in this function, only printing is performed, not for-...

  • Page 174: Quitting The Forwarding Function

    Administrator Setting Specify an End Receiver using the Quitting the forwarding function destination list, and then press [OK]. Press the {User Tools/Counter} key. The receiver name is shown to the right of [Receiver]. Note Press [Facsimile Features]. ❒ Press the button on the right of the display to switch the desti- Press [Administrator Tools].

  • Page 175: Forwarding Mark

    Using Administrator Settings Limitation Forwarding Mark ❒ This function is not available with You can print a Forwarding Mark on Internet Fax. receiver's documents that have been Note forwarded. ❒ To store incoming documents from The receiver can distinguish between Special Senders only in Memory forwarded and normally received Lock, program each sender with...

  • Page 176: Ecm (Error Correction Mode)

    Administrator Setting Select [On] or [Off], and then press ECM (Error Correction Mode) [OK]. If part of a transmission fails because of a line problem, the lost data is auto- matically resent. For this function to work, the other machine must have ECM.

  • Page 177: User Parameters

    Using Administrator Settings User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”...
  • Page 178 Administrator Setting Switch Item 0 Automatic printing of the Confidential File Report 1 Automatic printing of Com- munication Failure Report and Transfer Result Report 4 Indicates the parties 5 Include sender's name on re- ports 7 Include a portion of the image on reports 0 Receive Service Call (SC) Possible (Substi-...
  • Page 179 Using Administrator Settings Switch Item 0 Print documents received Immediate print- When turning on with Auto Power-On Recep- ing (On) the operation tion (Night Printing mode) switch (Off) 1 Long Document Transmis- sion (Well Log) 2 Batch Transmission 3 Reset when function changed 2 Whether you need to press Not necessary Necessary...
  • Page 180 Administrator Setting Switch Item 0 Print results of sending Re- Off (print only ception Notice Request mes- when an error oc- sage curs) 1 Respond to e-mail reception acknowledgment request 3 File format for files forward- TIFF ed to folder destinations 4 Transmit Journal by E-mail 6 Display Network error Display (On)

  • Page 181: Changing The User Parameters

    Using Administrator Settings Select the bit number you want to Changing the User Parameters change. Preparation Access to some User Parameter Settings requires installation of op- tional equipment, or that other set- tings be made beforehand. Important ❒ It is recommended that you print and keep a User Parameter list when When the bit number is pressed, you program or change a User Pa-...

  • Page 182: Printing The User Parameter List

    Administrator Setting Printing the User Parameter List Special Senders to Treat Differently Print this list to see the current User Parameter settings. However, only By programming particular senders items of importance or often-used in advance, you can set the following items are included in the list.

  • Page 183: Authorized Reception

    Using Administrator Settings ❖ Using Full matching ❒ You cannot use the following func- tions with Internet Fax receptions. Destination to be Number of • Authorized RX programmed programmed (Own Name) identifications • Reception File Print Qty NEW YORK • Memory Lock BRANCH Note HONG KONG...

  • Page 184: Forwarding

    Administrator Setting ❒ You can select to receive only from ❒ Set folder destinations using the programmed senders or receive only Address Book Management func- from senders other than those pro- tion under System Settings. See grammed in User Parameters. See “Registering Folders”, General Set- p.167 “User Parameters”...

  • Page 185: Memory Lock

    Using Administrator Settings Note Memory Lock ❒ If the machine receives a document Use this function to store incoming that has a different size from the pa- documents from programmed send- per in the specified tray, the machine ers (Special Senders) in memory with- prints it after splitting it or minimiz- out printing them.
  • Page 186 Administrator Setting Enter a destination name, and then Authorized RX (Authorized press [OK]. Reception) Enter a destination name using A Select [Authorized RX]. Own Name or Own Fax Number. B Press [On] or [Off], and then press Reference [OK]. “Entering Text”, General Set- tings Guide Note ❒...
  • Page 187 Using Administrator Settings Limitation Reception File Print Qty ❒ One forward destination can A Select [Reception File Print Qty]. be registered for each Special Sender. To register two or more B Press [Number of Sets]. forward destinations, use group destinations. However a maximum of 500 parties can be specified in a group.

  • Page 188: Programming Initial Set Up Of A Special Sender

    Administrator Setting Press [Exit]. Print 2 Sided Press the {User Tools/Counter} key. A Select [Print 2 Sided]. The standby display appears. B Select [On] or [Off], and then press [OK]. Programming Initial Set Up of a Special Note Sender ❒ Selecting [Same as Basic Set- tings] will result in the same Use this function to program “Initial setting made for “2 Sided Print”...
  • Page 189 Using Administrator Settings Select the function you want to Programming Bypass Tray Paper program. Size A Press [Bypass Tray Paper Size]. You can select a size from [Auto Detect], [Standard Size], or [Cus- tom Size]. If you select [Auto Detect], pro- ceed to steps B and G.

  • Page 190: Deleting A Special Sender

    Administrator Setting D Make sure that [Vertical] is select- Note ❒ You can specify a horizontal E Enter the vertical size of the pa- size from 148 mm (5.9") to per using the number keys, and 600 mm (23.7"). You cannot then press [#].

  • Page 191: Printing The Special Sender List

    Using Administrator Settings Press [Delete]. Box Settings Note The following functions are for deliv- ❒ To cancel deleting a special sender, ery and transfer of documents: press [Do not Delete]. The display • Personal Box returns to that of step •...

  • Page 192: Programming/Changing Personal Boxes

    Administrator Setting ❒ You can edit boxes in the same Note way you program them. However, ❒ The combined total of items that boxes that are being used cannot can be stored using the Personal be edited. Box, Information Box, and Trans- ❒...
  • Page 193 Using Administrator Settings Select a box to program. Programming a password When programming a new box, A Press [Password]. press [*Not Programmed]. B Enter a password, and then press [OK]. Note ❒ To change a box already programmed, Note press it and proceed to step ❒...

  • Page 194: Deleting Personal Boxes

    Administrator Setting Programming an End Receiver Deleting Personal Boxes A Press [Receiver]. This section describes how to delete Personal Boxes. B Select a destination using the destination list, and then press Limitation [OK]. ❒ If documents were programmed in the box, you cannot delete the box. Press the {User Tools/Counter} key.

  • Page 195: Programming/Changing Information Boxes

    Using Administrator Settings • Password (optional) With a programmed password Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, A Enter a password using the number and spaces (the first character can- keys, and then press [OK]. not be a space).
  • Page 196 Administrator Setting Select the box to program. Press [Password]. When programming a new box, Note press [*Not Programmed]. ❒ If you do not want to program a password, proceed to step Enter a password, and then press [OK]. Note ❒ To change a box already pro- grammed, press it, and then pro- ceed to step .

  • Page 197: Deleting Information Boxes

    Using Administrator Settings Press [Exit]. Press [Delete], and then select the box you want to delete. Press the {User Tools/Counter} key. The standby display appears. Deleting Information Boxes This section describes how to delete Information Boxes. Limitation ❒ If documents are stored in the box, you cannot delete the box.

  • Page 198: Programming/Changing Transfer Boxes

    Administrator Setting • Password (optional) Programming/changing Transfer Boxes Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, This function turns the machine into a and spaces (the first character can- fax relay station. Documents sent not be a space).
  • Page 199 Using Administrator Settings ❒ If you delete a destination specified as a Press [Transfer Box]. reception destination using the destina- tion list, the settings of the reception Enter a Box name, and then press destination are also deleted, so they [OK].

  • Page 200: Deleting Transfer Boxes

    Administrator Setting C Re-enter the password, and then Note press [OK]. ❒ You can change the display to the fax destination, Inter- net fax destination, and IP- Fax destination using the button on the right side of the display. ❒ A reception station can also be registered as a group des- tination.

  • Page 201: Printing The Box List

    Using Administrator Settings Press [Box Setting]. Printing the Box List Press [Delete], and then select the Use the following procedure to print box you want to delete. a list showing the currently programmed Personal Boxes, Information Boxes, and Transfer Boxes. Press the {User Tools/Counter} key.

  • Page 202: Transfer Report

    Administrator Setting Specify the fax number. Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line that is connected to their own machine. See p.52 “Trans- fer Request”.

  • Page 203: Programming A Polling Id

    Using Administrator Settings Press the {User Tools/Counter} key. Programming a Polling ID Program a Polling ID to use the Trans- fer Request, Transfer Station, Default ID Polling Transmission, and Default ID Polling Reception functions. When you use ID Transmission, program the same ID as the one programmed on the sender's machine.

  • Page 204: Programming A Memory Lock Id

    Administrator Setting Note Enter an ID using the number keys, ❒ Register a four-digit number us- and then press [OK]. ing 0 through 9 and A through F (expect for 0000 and FFFF). ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try again.

  • Page 205: Storing Or Printing Received Documents

    Using Administrator Settings Press the {User Tools/Counter} key. Storing or Printing Received Documents The optional HDD and printer/scanner unit are required. Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as im- ages to a computer using a Web Im- Press [Facsimile Features].

  • Page 206: Reception Report E-Mail

    Administrator Setting ❒ Received confidential documents are Select [Print] or [Store], and then press stored in memory. Use the Print [OK]. Confidential RX File function to print them. ❒ With [Store] selected, more memo- ry space is used as the number of saved documents increases.

  • Page 207: Setting A User For Viewing Received And Stored Documents

    Using Administrator Settings Press the {User Tools/Counter} key. Setting a User for Viewing Received and Stored Documents The administrator can be specified for managing documents stored on the machine after fax documents are re- ceived. To specify the administrator, enter the administrator user code for managing documents using Web Im- age Monitor or DeskTopBinder Lite/Pro- Press [Facsimile Features].

  • Page 208: Menu Protection Settings

    Administrator Setting Check the selected user, and then Folder Transfer Result Report press [OK]. You can set whether the Folder Trans- fer Result Report is transmitted to the specified e-mail address, when fold- ers are programmed as the forward- ing destinations to which documents are sent from all senders or Special Senders.

  • Page 209: Folder Transfer Result Report By E-Mail

    Using Administrator Settings To send the Folder Transfer Result Folder Transfer Result Report by e-mail Report, press [E-mail]. When forwarding is completed, if documents are sent from all senders or Special Senders, this report is sent to the e-mail address set as the desti- nation for notification.
  • Page 210 Administrator Setting...

  • Page 211: Solving Operation Problems

    10. Solving Operation Problems If an Error Report Is Printed An Error Report is printed if a docu- ment cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the tele- phone line. If an error occurs during transmission, resend the original.

  • Page 212: Turning Off The Main Power / In The Event Of Power Failure

    Solving Operation Problems Turning Off the Main Power / In the Event of Power Failure ❒ Make sure that 100% is shown on R CAUTION: the display before you unplug the • When you disconnect the power machine. If a lower value is shown, plug from the wall outlet, always some data is currently present in pull the plug (not the cable).

  • Page 213: If An Error Occurs While Using Internet Fax

    If an Error Occurs While Using Internet Fax If an Error Occurs While Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified.
  • Page 214 Solving Operation Problems...

  • Page 215: 11. Appendix

    11. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunica- tion line cord.

  • Page 216: Selecting The Line Type

    Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Tools”. See p.194 “Selecting Dial/Push Phone”.

  • Page 217: Connecting The Optional Handset Or An External Telephone

    Connecting the Machine to a Telephone Line and Telephone Connecting the Optional Handset or an External Telephone You can connect the optional handset or an external telephone to the machine. You can use it for telephone calls. Note ❒ Some external telephones may not be connected or may suffer reduced func- tionality.

  • Page 218: Optional Equipment

    Appendix Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.216 “Maxi- mum Values”.

  • Page 219: Specifications

    Specifications Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm·200 × 100 dpi (Standard character), 8 × 7.7/mm·200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character: optional expansion memory required), 16 × 15.4/mm·400 × 400 dpi (Super Fine character: optional expansion memory required) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution...
  • Page 220 Appendix ❖ Internet Fax Transmission and Reception Network LAN : Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) Transmit function E-mail 200 × 100 dpi (Standard character), Scan line density 200 × 200 dpi (Detail character), 200 ×...
  • Page 221 Specifications ❖ IP-Fax Transmission and Reception Network LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) 8 × 3.85 mm·200 × 100 dpi (Standard character), Scan line density 8 × 7.7 mm, 200 × 200 dpi (Detail character), 8 ×...

  • Page 222: Compatible Machines

    Appendix Compatible Machines This machine is compatible to machines having the following specifications. Communication protocols • Transmission SMTP • Reception POP3, SMTP, IMAP4 E-mail format • Format MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) Data format •...

  • Page 223: Paper Size And Scanned Area

    Specifications -Paper size and scanned area ❖ Exposure Glass ❖ ADF Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17"...
  • Page 224 Appendix ❒ The machine detects paper sizes in the following ways: • When you place an original in the ADF, an original wider than about 264 mm (10.4") is scanned as A3, 11"×17" size. An original narrower than about 230 mm (9.1") is sent as 8 "×11"...

  • Page 225: Original Sizes Difficult To Detect

    Specifications Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table •...

  • Page 226: Maximum Values

    Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Standard Expansion memory (Optional) Memory (with optional) 4 MB 28 MB...

  • Page 227: Index

    INDEX Change Initial Mode , 145 Change / Stop TX File , 18 180-degree rotation printing , 99 Change TX Time , 22 1 Sided for 1st Page , 65 Changing a program name , 131 2 Sided from 1st Page , 65 Changing other options , 22 2 Sided Original , 64 Changing stored document information , 136...
  • Page 228 Deleting a destination , 20 Forwarding received documents , 90 Deleting a gateway , 153 Free Polling Transmission , 11 , 12 Deleting a program , 131 Free Polling TX , 12 Deleting a stored document , 138 From First Page , 63 Deleting Information Box documents , 45 From Second Page , 63 Delivering files received by fax , 127...
  • Page 229 Other transmission features , 47 Output Tray , 106 Label Insertion , 74 LAN-Fax Cover Sheet Editor , 110 LAN-Fax Driver , 109 Page Reduction , 102 LAN-Fax operation messages , 122 Page Separation and Length Reduction , 101 LAN-Fax properties, setting , 110 Paper Tray , 147 , 178 LAN-Fax Result Report , 118 Parallel Memory Transmission , 78...
  • Page 230 Printing documents stored as Reception , 83 Auto Documents , 67 Reception features , 83 Printing Information Box documents , 44 Reception File Print Quantity , 147 Printing options , 97 Reception functions , 87 Printing Personal Box documents , 41 Reception Reverse Printing , 147 Printing stored documents , 70 Reception Settings , 147...
  • Page 231 Send Later , 3 SEP Code , 50 Telephone line , 205 Server-generated error e-mail , 203 Text Size Priority , 145 Setting a user for viewing received and Top to Bottom , 64 stored documents , 197 Top to Top , 64 Setting LAN-Fax Driver properties , 110 Transfer Boxes , 188 Setting print properties , 110...
  • Page 232 User Name , 135 Web Image Monitor Programming destination information , 125 User Parameter List , 167 Viewing, printing, and deleting received User Parameters , 167 fax documents , 123 User Tools/Counter key , 144 , 157 Where incoming documents are Using administrator settings , 157 delivered - output tray , 106 Using a program , 132...
  • Page 233 MEMO...
  • Page 234 MEMO B766-8511...
  • Page 235 Copyright © 2005...
  • Page 236 Printed in Japan EN USA B766-8511 B7668511...

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