Adobe 22020807 Using Manual
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Adobe 22020807 Using Manual

Adobe 22020807 Using Manual

User guide
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Table of Contents

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Summary of Contents for Adobe 22020807

  • Page 1 USING ADOBE ® ACROBAT 9 PRO ®...
  • Page 2 This user guide is licensed for use under the terms of the Creative Commons Attribution Non-Commercial 3.0 License. This License allows users to copy, distribute, and transmit the user guide for noncommercial purposes only so long as (1) proper attribution to Adobe is given as the owner of the user guide; and (2) any reuse or distribution of the user guide contains a notice that use of the user guide is governed by these terms.

  • Page 3: Table Of Contents

    ....................64 Using the Adobe PDF printer .
  • Page 4 ................233 Securing documents with Adobe LiveCycle Rights Management ES .
  • Page 5 USING ACROBAT 9 PRO Contents Setting up a presentation ................... . 333 Document properties and metadata .
  • Page 6 USING ACROBAT 9 PRO Contents PDF/X-, PDF/A-, and PDF/E-compliant files ................482 Automating document analysis .

  • Page 7: Chapter 1: Getting Started

    If you postpone registration, you can register at any time by choosing Help > Registration. Adobe Product Improvement Program (Windows) After you have used your Adobe software a certain number of times, a dialog box will appear, asking you whether you would like to participate in the Adobe Product Improvement Program.

  • Page 8: Help And Support

    The sites searched by the default Community Help search engine are hand-selected and reviewed for quality by Adobe and Adobe Community Experts. Adobe experts also work to ensure that the top search results include a mixture of different kinds of content, including results from online product Help.

  • Page 9: Services, Downloads, And Extras

    The Help menu within the product opens local Help, a subset of the content available in online product Help. Because local Help is not as complete or up-to-date as online product Help, Adobe recommends that you use the PDF version of product Help if you want to stay off-line.

  • Page 10: What's New

    Extras The installation disc contains a variety of extras to help you make the most of your Adobe software. Some extras are installed on your computer during the setup process; others are located on the disc.
  • Page 11 Use Acrobat.com for shared reviews using Acrobat or Adobe Reader. When finished, participants publish comments or submit responses to Acrobat.com. When using Acrobat.com for shared reviews, you can also allow reviewers to open and share the PDF in a live chat session.

  • Page 12: Getting Started Tutorials

    Add comments to videos frame, so that when you view the comments, they appear in the context in which they were made. You can also enable Acrobat Standard and Adobe Reader users to add comments to videos. See “Add comments to videos”...
  • Page 13 Create PDF Creating PDFs using Acrobat PDFMaker (Windows) Convert your business documents to Adobe PDF with a single click. Acrobat PDFMaker simplifies the process of converting documents to PDF in several business applications, including Microsoft Office applications and Lotus Notes. When you install Acrobat, it adds PDFMaker controls to compatible applications automatically.
  • Page 14 Create the PDF. Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar or, in Microsoft Office 2007, click the Create PDF button on the Acrobat ribbon. You can automatically email the PDF or send it out for a review, using other commands in the Adobe PDF menu.
  • Page 15 If you’re hosting the PDF on your own server, select the type of server and enter its path. If you’re hosting the PDF on Acrobat.com, enter your Adobe ID. If you don’t have an Adobe ID, click Create Adobe ID to create one within Acrobat.
  • Page 16 Create and save the document you want to discuss in live collaboration. If it’s not already a PDF, convert it to PDF using Adobe PDF printer, Acrobat PDFMaker (Windows), or the Create PDF commands in Acrobat. Open the PDF you want to discuss in Acrobat.
  • Page 17 Getting started Choose File > Collaborate > Send & Collaborate Live. Log on to Acrobat.com, if prompted. If you don’t have an Adobe ID, create one. Use the Send and Collaborate Live wizard to start a live chat session. Invite participants.
  • Page 18 PDF attachment or clicking the URL in the invitation. After participants log in with their Adobe ID and password or join as a guest, they can double-click the PDF to open it. Watching participants join the session Share pages.
  • Page 19 You can scan a paper form directly into Acrobat (choose File > Create PDF > From Scanner). You can also convert any electronic document to PDF using Acrobat PDFMaker, the Adobe PDF printer, or the Create PDF commands in Acrobat.
  • Page 20 USING ACROBAT 9 PRO Getting started The Create Or Edit Form wizard creates form fields automatically. Evaluate the form fields Acrobat created. Acrobat lists the form fields it created in the Fields pane. Scroll through the document to see whether Acrobat missed any fields or created any extra fields.

  • Page 21: Pdf Portfolios

    USING ACROBAT 9 PRO Getting started Click Show All Properties in the field name dialog box if you want to make other changes. You can change the field appearance, set a text field to accept multiple lines of text, create a label for users, or set other properties. To edit a field, make sure you’re in Form mode, and then double-click the field.
  • Page 22 USING ACROBAT 9 PRO Getting started Selecting files for a PDF Portfolio When you add a file to the PDF Portfolio, a copy of the original document is included. If the document isn’t a PDF, anyone who receives the PDF Portfolio may have to install the native application to preview that particular document.
  • Page 23 USING ACROBAT 9 PRO Getting started To add a header, click Add Welcome & Header in the Edit PDF Portfolio pane, click Header, and then select a template. Each template contains an image placeholder, a text placeholder, or both. Click an image placeholder to replace it with a GIF, JPEG, or PNG file.
  • Page 24 USING ACROBAT 9 PRO Getting started To add a welcome page, click Welcome Page in the Edit PDF Portfolio pane. Select a template, and then click a placeholder to replace it with your text, image, or SWF file. Select a color scheme. You can further customize a PDF Portfolio by selecting which colors to use for text, backgrounds, and the cards that display component data.
  • Page 25 USING ACROBAT 9 PRO Getting started Security Signing a document electronically Like a handwritten signature, a digital signature is uniquely yours. Acrobat includes features to keep your digital signature secure. Unlike traditional signatures, digital signatures can contain additional information, such as the date and time of signature and the reason for signing.
  • Page 26 USING ACROBAT 9 PRO Getting started To create an appearance, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). Select Security on the left, and then click New in the Digital Signatures section. Give the signature appearance a short, descriptive title that you’ll recognize when you’re signing a document.
  • Page 27 USING ACROBAT 9 PRO Getting started Choose a signature appearance when signing a document. In the Sign Document dialog box, select an appearance, and then add any information it requires, such as the location or the reason for signing. Enter a password if your digital ID requires it. Click Sign. Give the document a new name so that you can change the original PDF without invalidating the signature, and click Save.

  • Page 28: Chapter 2: Workspace

    Work area basics View the work area Adobe® Acrobat® 9 Pro opens in two different ways: as a stand-alone application, and in a web browser. The associated work areas differ in small but important ways. The work area for the stand-alone application includes a document pane and a navigation pane. The document pane displays Adobe®...
  • Page 29 USING ACROBAT 9 PRO Workspace More Help topics “View the PDF Portfolio work area” on page 113 “Document message bar” on page 24 Opening PDFs You can open a PDF in many ways: from within the Acrobat application, from your email application, from your file system, or on a network from within a web browser.

  • Page 30: Set Preferences

    USING ACROBAT 9 PRO Workspace Document message bar The document message bar appears only in certain types of PDFs. Typically, you see this area when you open a PDF form, a PDF that has been sent to you for review, a PDF with special rights or security restrictions, or a PDF that is compliant with PDF/A, PDF/E, or PDF/X standards.

  • Page 31: Customizing The Work Area

    Drag the following files from the Users/[Username]/Library/Preferences folder to the Desktop: • Acrobat WebCapture Cookies • com.adobe.Acrobat.Pro.plist or com.adobe.Acrobat.Pro_x86_9.0.plist • Acrobat Distiller Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller) • The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor Settings.csf) Restart Acrobat If the problem recurs after you re-create the Acrobat preferences files, then the problem isn’t related to preferences...
  • Page 32 USING ACROBAT 9 PRO Workspace Acrobat also has numerous context-sensitive menus. These menus appear when you right-click an element in the work area or PDF that has such a menu associated with it. A context menu displays commands that relate to the item or area that you clicked.
  • Page 33 USING ACROBAT 9 PRO Workspace Note: If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs. More Help topics “Open or close reading mode” on page 34 Show or hide toolbars •...
  • Page 34 USING ACROBAT 9 PRO Workspace Lock or unlock the toolbar area Locking the toolbars prevents any rearrangement of the toolbar area, so all grabber bars disappear when the toolbar area is locked. Locking does not affect the positions of any floating toolbars. ❖...
  • Page 35 USING ACROBAT 9 PRO Workspace Show or hide the navigation pane The navigation pane is an area of the work space that can display different navigation panels. Typically, these panels act like a table of contents, with items you can click to jump to a specific place in the document. For example, the Pages panel contains thumbnail images of each page;...

  • Page 36: Viewing Pdf Pages

    USING ACROBAT 9 PRO Workspace • Choose View > Navigation Panels > [panel name]. Dock or float navigation panels • To float a panel that is docked in the navigation pane, drag the panel button into the document pane. • To dock a floating panel, drag the tab to the navigation pane. •...
  • Page 37 USING ACROBAT 9 PRO Workspace Open a PDF from the desktop or within another application ❖ Do one of the following: • To open a PDF attached to an email message, open the message and double-click the PDF icon. • To open a PDF linked to an open web page, click the PDF file link. The PDF usually opens in the web browser. •...
  • Page 38 USING ACROBAT 9 PRO Workspace • Choose View > Go To > [location]. • Choose View > Go To > Page, type the page number in the Go To Page dialog box and then click OK. • Press the Page Up and Page Down keys on the keyboard. Jump to a specific page ❖...
  • Page 39 USING ACROBAT 9 PRO Workspace Use page thumbnails to jump to specific pages Page thumbnails provide miniature previews of document pages. You can use thumbnails in the Pages panel to change the display of pages and to go to other pages. The red page-view box in the page thumbnail indicates which area of the page appears.
  • Page 40 USING ACROBAT 9 PRO Workspace Note: Unless a link was created in Acrobat using the Link tool, you must have the Create Links From URLs option selected in the General preferences for a link to work correctly. Choose the Select tool Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger.
  • Page 41 Note: Having multiple versions of Acrobat or Adobe Reader installed on the same computer can prevent you from viewing PDFs in a web browser. Examples include Acrobat 8 with Adobe Reader 9, or Acrobat 7 with Reader 8, and so on. Try deselecting the Display PDF In Browser option in Internet Preferences in one program, and selecting the option in the other program.
  • Page 42 USING ACROBAT 9 PRO Workspace Choose a connection speed from the menu. This setting is also used by the multimedia plug-in. Connection Speed Click to open the Internet or network connection dialog box or panel for your Internet Settings [or Network Settings] computer.
  • Page 43 USING ACROBAT 9 PRO Workspace Select the Document Description that best describes the documents you are comparing, and click OK. Once the two documents are analyzed, a results document appears with the Compare panel open. The new document is shown with annotations indicating the changes. The first page shows a summary of the comparison results. From the Compare pane, do any of the following, as needed: •...
  • Page 44 Shows a minimal navigation toolbar regardless of the document settings. Show Navigation Bar Lets you page through an Adobe PDF document Left Click To Go Forward One Page; Right Click To Go Back One Page by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys.
  • Page 45 Controls the print preview display in the Print dialog box. Deselecting this Show Page Thumbnails In Print Dialog option speeds up the preview. Enables Adobe® PostScript® XObjects in the PDF file to be emitted when Emit Passthrough PostScript When Printing that PDF file is printed to a PostScript printer.
  • Page 46 Determines whether the application startup screen appears each time the application starts. Show Splash Screen Ensures that only Adobe-certified third-party plug-ins are loaded. The notation Currently Use Only Certified Plug-Ins in Certified Mode indicates either Yes or No depending on its status.

  • Page 47: Adjusting Pdf Views

    USING ACROBAT 9 PRO Workspace Page Content And Information Displays large images. If your system is slow to display image-intensive pages, deselect this option. Show Large Images When deselected, turns off animation effects, which improves performance. Use Smooth Zooming (Windows only) Displays any art, trim, or bleed boxes defined for a document.
  • Page 48 USING ACROBAT 9 PRO Workspace • Actual Size displays the page at 100% magnification. • Fit Width adjusts the magnification so that the PDF fills the document pane horizontally. • Fit Page adjusts the magnification so that one page fills the document pane vertically. •...
  • Page 49 USING ACROBAT 9 PRO Workspace • Enter a value in the zoom text box, or click the plus or minus buttons to increase or decrease the magnification by preset levels. Change the magnification with the Loupe tool Choose Tools > Select & Zoom> Loupe, or select the Loupe tool on the Select &...
  • Page 50 USING ACROBAT 9 PRO Workspace A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane. Change the default magnification In the Preferences dialog box under Categories, select Page Display. Open the Zoom pop-up menu and choose a default magnification level. Display off-screen areas of a magnified page When you zoom in to a high magnification, you may be able to see only part of a page.
  • Page 51 USING ACROBAT 9 PRO Workspace Single Page, Single Page Continuous, Two-Up, Two-Up Continuous page layouts Set the page layout of an open PDF • To see only one page at a time, choose View > Page Display > Single Page. •...
  • Page 52 USING ACROBAT 9 PRO Workspace Use split-window view You can view a PDF with the document pane divided into two panes (Split command) or four panes (Spreadsheet Split command). With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane.

  • Page 53: Grids, Guides, And Measurements

    USING ACROBAT 9 PRO Workspace Display PDFs in Line Weights view The Line Weights view displays lines with the weights defined in the PDF. When Line Weights view is off, it applies a constant stroke width (1 pixel) to lines, regardless of zoom. When you print the document, the stroke will print at the true width.
  • Page 54 USING ACROBAT 9 PRO Workspace Show or hide guides ❖ Choose View > Guides. Move or delete ruler guides ❖ Click the guide to select it, and then drag it to a new location, or press Delete. To delete all guides, right-click in the ruler area and choose Clear All Guides or Clear Guides On Page.
  • Page 55 USING ACROBAT 9 PRO Workspace • To snap the measurement to the endpoint of a line, select Snap To Endpoints • To snap the measurement to the midpoint of a line, select Snap To Midpoints • To snap the measurement to the intersection of multiple lines, select Snap To Intersections •...

  • Page 56: Organizer

    USING ACROBAT 9 PRO Workspace Specifies the length of the line leader that appears on one side of the Default Leader Length (Distance Tool only) measurement points. Specifies the length of the leader extension that appears Default Leader Extension Above Line (Distance Tool only) above the measurement line.
  • Page 57 USING ACROBAT 9 PRO Workspace Organizer window in Windows A. Categories pane B. Files pane C. Pages pane Categories pane The categories pane of the Organizer window is divided vertically into sections that contain categories. These items can help you locate and organize PDFs that reside on your computer, on a network, and on the web. Contains subcategories that list all the PDFs that you’ve opened during a specified period of time.
  • Page 58 USING ACROBAT 9 PRO Workspace Files pane The files pane in the Organizer window lists the PDFs that are within the subcategory or folder selected in the categories pane; each PDF listing shows the filename, modification date, page number, file size, location, and a thumbnail image of the first page.
  • Page 59 USING ACROBAT 9 PRO Workspace Sort the files pane list If necessary, select a subcategory or folder in the categories pane to display PDFs in the files pane. In the files pane, do any of the following: • To sort the list of PDF files according to a particular property, choose a property from the Sort By menu. •...

  • Page 60: Maintaining The Software

    USING ACROBAT 9 PRO Workspace To remove a folder or hard drive from the list of Favorite Places, right-click the item, and choose Remove [folder name] From Favorite Places. Expand views in the Categories pane Items in the Categories pane can be expanded and collapsed so that you can see more of the structure. When you select a date category, folder, or collection, all PDFs in that item are listed in the pages pane.
  • Page 61 Press the Shift key immediately after starting Acrobat. Adobe Digital Editions Use the free Adobe® Digital Editions software to read and organize eBooks and other publications. Digital Editions is a separate web-based rich internet application (RIA) that replaces the eBooks features in previous versions of Acrobat.

  • Page 62: Non-English Languages

    Asian Language Support options under Create Adobe PDF and View Adobe PDF. PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF files. You can control whether Asian fonts are embedded.

  • Page 63: Acrobat In Mac Os

    PDFMaker PDFMaker is not available for Mac OS. However, you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Adobe PDF from the Printer menu. More Help topics “Keyboard shortcuts”...

  • Page 64: Chapter 3: Creating Pdfs

    If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe® Acrobat® 9 Pro. Similarly, if Acrobat is already open, you don’t have to open the authoring application to convert a file to PDF.
  • Page 65 Within Microsoft Outlook or Lotus Notes, by clicking Acrobat PDFMaker toolbar buttons. PDFMaker (Windows only) Or by choosing commands in the Adobe PDF menu (Outlook) or the Actions menu (Lotus Notes). Within the email application, in the Print dialog box. Creates a PDF (not a PDF Portfolio).

  • Page 66: Creating Simple Pdfs With Acrobat

    Open command Within Acrobat, by choosing From File. Create PDF menu Within the authoring application, in the Print dialog box. Adobe PDF printer On the desktop or in a folder, by right-clicking. Context menu Balancing PDF file size and quality You can select various settings to ensure that your PDF has the best balance between file size, resolution, conformity to specific standards, and other factors.
  • Page 67 USING ACROBAT 9 PRO Creating PDFs When naming a PDF that’s intended for electronic distribution, limit the filename to eight characters (with no spaces) and include the .pdf extension. This action ensures that email programs or network servers don’t truncate the filename and that the PDF opens as expected.
  • Page 68 Adobe InDesign or Microsoft Word. Note: The PDF Editor can make changes in text only with PDFs created from blank pages. To add a blank page to a PDF created by another method, create a blank document in another application and convert that file to PDF.
  • Page 69 Choose File > Save As. Select the same filename and location. When a message appears asking if you want to overwrite the existing file, click OK. You can also quickly enable Fast Web View in entire folders of Adobe PDF files by using a batch sequence. See “Run a predefined batch sequence”...

  • Page 70: Scan Documents To Pdf

    In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat from the list of registered applications.
  • Page 71 USING ACROBAT 9 PRO Creating PDFs If prompted to scan more pages, select Scan More Pages or Scan Is Complete, and click OK. Optimize a scanned PDF Open a PDF created from a scanned document. Choose Document > Optimize Scanned PDF. Select options in the dialog box, and click OK.
  • Page 72 USING ACROBAT 9 PRO Creating PDFs Drag the slider to set the balance point between file size and quality. Click Options to Small Size/High Quality customize optimization with specific settings for file compression and filtering. Select this option to convert text images in the PDF to searchable and selectable text. This Make Searchable (Run OCR) option applies optical character recognition (OCR) and font and page recognition to the text images and converts them to normal text.
  • Page 73 USING ACROBAT 9 PRO Creating PDFs When scanning black-and-white or monotone images, select one of the following: Monochrome • Applies the JBIG2 compression method to black-and-white input pages. Settings of 0.95 or higher use the JBIG2 lossless method; at lower settings, text is highly compressed. Text pages typically are 60% smaller than CCITT Group 4 compressed pages, but processing is slow.
  • Page 74 USING ACROBAT 9 PRO Creating PDFs • Pages scanned in 24-bit color, 300 dpi, at 8-1/2–by-11 in. (21.59-by-27.94 cm) result in large images (25 MB) before compression. Your system may require 50 MB of virtual memory or more to scan the image. At 600 dpi, both scanning and processing typically are about four times slower than at 300 dpi.

  • Page 75: Using The Adobe Pdf Printer

    Create PDFs by printing to file In many authoring applications, you can use the Print command with the Adobe PDF printer to convert your file to PDF. Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF, without manually starting Distiller.
  • Page 76 Do one of the following, depending on which version of Mac OS X you are using: • (Mac OS X v10.6 Snow Leopard) Choose Save As Adobe PDF from the PDF menu at the bottom of the dialog box. • (Mac OS X v10.5 and earlier) Choose Adobe PDF from the Printer menu. Then choose PDF Options from the pop- up menu beneath the Presets menu (it may show Copies &...
  • Page 77 Click the tabs, and select options as needed. Reassign the port that the Adobe PDF printer uses Quit Distiller if it is running, and allow all queued jobs to the Adobe PDF printer to complete. Open the Printers window from the Start menu.
  • Page 78 Delete a folder and reassign the Adobe PDF printer to the default port Quit Distiller if it is running, and allow a few minutes for all queued jobs to Adobe PDF to complete. Open the Printers window from the Start menu.

  • Page 79: Creating Pdfs With Pdfmaker (Windows)

    Creating PDFs • In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties button. (In some applications, you may need to click Setup in the Print dialog box to open the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)
  • Page 80 You can then address and complete the message and either send it or save it as a draft. Attach a file as PDF (Outlook) In the Outlook email Message window, click the Attach As Adobe PDF button. Last updated 9/30/2011...

  • Page 81: View Pdfmaker Conversion Settings

    USING ACROBAT 9 PRO Creating PDFs Note: If the Attach As PDF button isn’t visible, choose Adobe PDF > Change Conversion Settings, and then select Show Attach As Adobe PDF Buttons. This option is not available in Outlook 2007. Select a file to attach, and click Open.
  • Page 82 Adds document information from the Properties dialog box of the source file. This Convert Document Information setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box. Note: The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options.
  • Page 83 The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Help menu.
  • Page 84 Choose Adobe PDF > Convert To Adobe PDF. You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running.
  • Page 85 Select a location and name for the migrated PDF Portfolio, and click Save. (The default naming adds _Portfolio to the existing filename, such as renaming an archive called Inbox.pdf as Inbox_Portfolio.pdf.) When the conversion process is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
  • Page 86 • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) From the Acrobat ribbon, click Mail Merge.
  • Page 87 Convert Multiple Reports. You can select individual reports that you want to include, and click Add Report(s). When all of the reports that you want to convert appear in the Reports In Adobe PDF list, click Convert to start creating the PDF.
  • Page 88 Settings. (For information about a setting, place the pointer over the setting to display a tool tip below.) If you want to convert each page in the Visio file to a bookmarked page in the PDF file, choose Adobe PDF >...
  • Page 89 When selected, this dialog box appears during the conversion process. Always Show This Dialog During Conversion Locate and select the AutoCAD file. If the Adobe PDF Settings For Autodesk AutoCAD Documents dialog box appears, specify the settings as needed, and click OK. Last updated 9/30/2011...
  • Page 90 When converting individual AutoCAD files, you don't usually need to change page size and plotting settings. PDFMaker uses the appropriate layout page size and plotting information to create a correctly sized PDF file. To change the PDF conversion settings, choose Adobe PDF > Change Conversion Settings in AutoCAD. Do one of the following: •...
  • Page 91 Click Convert, specify a filename and location, and then click Save. Convert AutoCAD files in batches Choose Adobe PDF > Batch Conversion. Specify your preferences for layers, page size, plot style, and output PDFs. Click Conversion Settings to specify the Acrobat PDFMaker settings.
  • Page 92 Attachments When selected, always converts individual messages as Output Adobe PDF Portfolio When Creating A New PDF File component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF. When selected, excludes mail folder names from PDFs.
  • Page 93 [Convert Selected Messages and Convert Selected Folders] menus can list recently created PDFs to append. This option specifies the maximum number of PDFs to list in the menus. If selected, the Attach As Adobe PDF button appears in the Outlook email Show “Attach As Adobe PDF” Buttons message window.

  • Page 94: Converting Web Pages To Pdf

    When you convert a web page to PDF, the HTML file and all associated files—such as JPEG images, Adobe FLA files, cascading style sheets, text files, image maps, and forms—are included in the conversion process.
  • Page 95 Using the Convert menu on the Adobe PDF toolbar, do one of the following: Note: If you don’t see the Adobe PDF toolbar in Internet Explorer, choose View > Toolbars > Adobe PDF. • To create a PDF from the currently open web page, choose Convert Web Page To PDF. Then select a location, type a filename, and click Save.
  • Page 96 Right-click on the selected content and choose one of the following: • To create a new PDF, choose Convert To Adobe PDF. Then select a name and location for the PDF. • To append the selected content to another PDF, choose Append To Existing PDF. Then locate and select the PDF to which the selection will be added.
  • Page 97 USING ACROBAT 9 PRO Creating PDFs To change the number of levels in the website to convert, expand Capture Multiple Levels. Enter the number of levels to include, or select Get Entire Site to include all levels from the website. Note: Some websites have hundreds or even thousands of pages.
  • Page 98 PDFs. Do one of the following: • From Internet Explorer, in the Adobe PDF toolbar, choose Convert > Preferences. • From Acrobat, choose File > Create PDF > From Web Page, and then click Settings. On the General tab, select options under Conversion Settings and PDF Settings, as needed. Click the Settings button to see additional options for the selected File Type.

  • Page 99: Creating Pdfs With Acrobat Distiller

    USING ACROBAT 9 PRO Creating PDFs HTML Conversion Settings This dialog box opens when you select HTML on the General tab of the Web Page Conversion Settings dialog box and then click the Settings button. Lets you specify the following options: Input Encoding •...
  • Page 100 Creating PDFs Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window To convert PostScript files automatically, set up a watched folder in Distiller.
  • Page 101 If you want to fine-tune the creation of the PDF with Distiller parameters or pdfmark operators, first create a PostScript file and then convert that file to PDF. For more information about the Adobe Acrobat 9 SDK, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en...
  • Page 102 Set Adobe PDF conversion settings for the folders: • To edit the Adobe PDF settings to be applied to a folder, select the folder, click Edit Settings, and edit the Adobe PDF settings. Click OK to save it to the watched folder as folder.joboptions.

  • Page 103: Adobe Pdf Conversion Settings

    Do one of the following: • Start Acrobat Distiller. • In an Adobe Creative Suite® application, choose File > Print, select Adobe PDF as the target printer, and click Properties. • (Windows) In Office 2007 applications, choose Acrobat > Preferences.
  • Page 104 Or, ask for a .joboptions file with the recommended settings. You sometimes must customize the Adobe PDF settings for a particular provider and then provide a .joboptions file of your own. Creates accessible PDF files that include tags, hyperlinks, Rich Content PDF (Acrobat Pro and Pro Extended) bookmarks, interactive elements, and layers.
  • Page 105 • (Windows) In the Acrobat PDFMaker dialog box, click Advanced Settings in the Settings tab. Note: In Windows, you can switch to a different preset from within the Adobe PDF Settings dialog box. To do this, select Show All Settings at the bottom left and then select a preset from the list on the left.
  • Page 106 Repeat step 2 as needed, and then click Cancel to close the Remove Adobe PDF Settings dialog box. Adobe PDF settings The Adobe PDF Settings dialog box in Acrobat Distiller contains panels of options that you can select to customize your PDF output.
  • Page 107 USING ACROBAT 9 PRO Creating PDFs Specifies which pages to convert to PDF. Pages Embeds a thumbnail preview for each page in the PDF, increasing the file size. Deselect this setting Embed Thumbnails when users of Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF.
  • Page 108 PDF. You can embed OpenType®, TrueType, and PostScript fonts. Fonts that have license restrictions are listed with a lock icon . If you select a font that has a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box.
  • Page 109 Choose a profile to define the color space of all grayscale images in files. The default ICC profile for gray Gray images is Adobe Gray - 20% Dot Gain. Choose None to prevent grayscale images from being converted. • Choose a profile to define the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is recognized by many output devices.
  • Page 110 Converts blends to smooth shades for Acrobat 4.0 and later, improving quality Convert Gradients To Smooth Shades and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand®, CorelDraw, QuarkXPress, and Microsoft PowerPoint. Reduces the amount of control points used to build curves in CAD drawings, which Convert Smooth Lines To Curves results in smaller PDFs and faster on-screen rendering.
  • Page 111 PostScript code that you want to have executed at the beginning or end of every PostScript job being converted. Sample Prologue.ps and Epilogue.ps files are located in (Windows) /Documents and Settings/All Users/Application Data/Adobe/Adobe PDF/Distiller/Data, (Vista) /Users/All Users/Adobe/Adobe PDF/Distiller/Data, or (Mac OS)/Library/Application Support/Adobe/Adobe PDF/Distiller/Data.
  • Page 112 The bleed box is always as large as or larger than the enclosed trim box. This option uses the units specified on the General panel of the Adobe PDF Settings dialog box.
  • Page 113 Share custom PDF settings You can save and reuse your own Adobe PDF preset definitions. You can also share a custom preset by sending a copy of the resulting file to other users. Those users can then add it to the Distiller applications installed on their own computers.
  • Page 114 USING ACROBAT 9 PRO Creating PDFs • In Acrobat Distiller, choose Settings > Add Adobe PDF Settings, browse to the copied .joboptions file, select it, and click Open. The settings file appears as the selected option in the Default Settings menu.
  • Page 115 Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe implementation of the ZIP filter is derived from the zlib package of Jean-loup Gailly and Mark Adler, whose generous assistance we gratefully acknowledge.

  • Page 116: Fonts

    You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing.
  • Page 117 Note: If a font cannot be substituted, the text appears as bullets, and Acrobat displays an error message. Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF to find the exact spelling of the name.

  • Page 118: Chapter 4: Pdf Portfolios And Combined Pdfs

    PDFs In Adobe® Acrobat® 9 Pro, you can easily create complex Adobe PDFs that include different types of files. You can package multiple files of various types into a PDF Portfolio, in which each file appears separately and has its own pagination.
  • Page 119 For videos on PDF Portfolios, see the following resources: • Getting started tutorial: “PDF Portfolios” on page 15 • Creating and securing PDF Portfolios: www.adobe.com/go/lrvid4201_a9 • Creating a business PDF Portfolio: www.adobe.com/go/lrvid4204_a9 • Articles, tutorials, and tips about PDF Portfolios: http://acrobatusers.com/ •...
  • Page 120 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs PDF Portfolio work area A. PDF Portfolio toolbar B. Component folders and documents More Help topics “Search a PDF Portfolio” on page 353 View and edit components of a PDF Portfolio You can sort and preview component files in a PDF Portfolio, as well as open, edit, and save component files in their native application.
  • Page 121 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs View file details When you open a PDF Portfolio, the component files are arranged in a layout specified by the PDF Portfolio author. To view a detailed list of the component files, in the PDF Portfolio toolbar, click the File Details button .
  • Page 122 More Help topics “Convert email messages to PDFs” on page 77 “Save a PDF” on page 135 “Adobe PDF conversion settings” on page 97 Create a PDF Portfolio ❖ Choose File > Create PDF Portfolio. Add files to a PDF Portfolio ❖...
  • Page 123 Revolve layout allows readers to page through the document thumbnails one at a time. You can also create your own custom layouts. For details, see the document on customizing navigators at www.adobe.com/go/learn_acr_custom_layout_en. From an open PDF Portfolio, choose File > Modify PDF Portfolio > Edit Portfolio.
  • Page 124 PDF Portfolio toolbar, choose Share Portfolio On Acrobat.com. If prompted, enter your Adobe ID and password, or create an ID if you don’t have one. As needed, click Share More Files to add additional files. You can share many types of files on Acrobat.com, not just PDF files.

  • Page 125: Other Options For Combining Files

    USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Adds document security to a PDF Portfolio or to component PDFs within a PDF Secure Portfolio With Password Portfolio. For more information, see “Securing documents with passwords” on page 231. Note: Other security features are also available for PDF Portfolios and component files in PDF Portfolios. For more information, see “Security”...
  • Page 126 A status dialog box shows the progress of the file conversions. Some source applications start and close automatically. More Help topics “Convert email messages to PDFs” on page 77 “Adobe PDF conversion settings” on page 97 File Size settings Reduces large images to screen resolution and compresses, using low-quality JPEG. Suitable for on- Smaller File Size screen display, email, and the Internet.

  • Page 127: Adding Unifying Page Elements

    USING ACROBAT 9 PRO PDF Portfolios and combined PDFs In the Insert Pages dialog box, specify where to insert the selection (before or after the first or last page, or a designated page). Click OK. To leave the original PDF intact as a separate file, choose Save As, and type a new name for the merged PDF. Placing PDFs as linked files in other documents You can incorporate PDFs into other types of files that support Object Linking and Embedding (OLE), such as InDesign®...
  • Page 128 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs To specify the pages on which the header and footer appear, click the Page Range Options button. Then specify a page range and choose a Subset option, as needed. Examine the results in the Preview area, using the Preview Page option to see different pages of the PDF. (Optional) To save these header and footer settings for future use, click Save Settings at the top of the dialog box.
  • Page 129 Note: Bates numbering is unavailable for protected or encrypted files and some forms. For a video on using Bates numbering in a PDF Portfolio, see http://blogs.adobe.com/acrolaw/. Add Bates numbering When designating documents for Bates numbering, you can add PDFs, PDF Portfolios, and any non-PDF files that can be converted to PDF.
  • Page 130 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs • In Suffix, type any text to appear after the Bates number. Note: For court cases involving large numbers of pages, enter a higher value in Number Of Digits. Do not use the # character in the Prefix or Suffix text.
  • Page 131 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Before and after adding a background Add, replace, or edit a background, with an open document Choose Document > Background > Add/Replace. Note: If a message appears, telling you that the current document already has a background, click Replace Background. If you apply the new background to a limited range of pages, the old background remains unchanged on pages outside that range.
  • Page 132 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs In the dialog box, click Add Files, choose Add Files, and then select the files. You can also add files or folders by dragging them into the dialog box. Click OK to close the Add Background dialog box. Follow steps 2 through 4 in the procedure for adding, replacing, or editing a background with an open document.
  • Page 133 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Before and after adding a watermark Add or replace a watermark, with an open document Choose Document > Watermark > Add. (Optional) To apply the watermark selectively to individual pages, click Page Range Options. Then specify a page range and choose a Subset option, as needed.
  • Page 134 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs (Optional) Click Appearance Options and specify the following options: • To specify when the watermark appears, select or deselect Show When Printing and Show When Displaying On Screen. • To control variations in a PDF with pages of varying sizes, select or deselect Keep Position And Size Of Watermark Text Constant When Printing On Different Page Sizes.
  • Page 135 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Cropping does not reduce file size because information is merely hidden, not discarded. When you prepare a PDF for printing, you can change the Art, Trim, and Bleed areas for a PDF page in the Crop dialog box.

  • Page 136: Rearranging Pages In A Pdf

    USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Defines the clipping path when the page is printed professionally to allow for paper trimming and folding. BleedBox Printing marks may fall outside the bleed area. Locks the proportions of the crop so that all margins are the same distance. Constrain Proportions Crops the page to the artwork boundary.
  • Page 137 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs In the Extract Pages dialog box, do one or more of the following before you click OK: • To remove the extracted pages from the original document, select Delete Pages After Extracting. •...
  • Page 138 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs More Help topics “Insert one PDF into another” on page 120 “About tags, accessibility, reading order, and reflow” on page 272 Move or copy a page within a PDF, using page thumbnails Click the Pages button to open the Pages panel, and select one or more page thumbnails.
  • Page 139 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Delete pages, using the Delete command Note: You cannot undo the Delete command. Choose Document > Delete Pages. Enter the page range to be deleted, and click OK. You cannot delete all pages; at least one page must remain in the document. If you select Use Logical Page Numbers in the Page Display panel of the Preferences dialog box, you can enter a page number in parentheses to delete the logical equivalent of the page number.
  • Page 140 USING ACROBAT 9 PRO PDF Portfolios and combined PDFs Renumber pages The page numbers on the document pages do not always match the page numbers that appear below the page thumbnails and in the Page Navigation toolbar. Pages are numbered with integers, starting with page 1 for the first page of the document.

  • Page 141: Chapter 5: Saving And Exporting Pdfs

    Chapter 5: Saving and exporting PDFs You can save your changes to an Adobe® PDF or PDF Portfolio in the original PDF or in a copy of the PDF. You can also save individual PDFs to other file formats, including text, XML, HTML, and Microsoft Word. Saving a PDF in text format allows you to use the content with a screen reader, screen magnifier, or other assistive technology.
  • Page 142 USING ACROBAT 9 PRO Saving and exporting PDFs About the Autosave feature The Autosave feature guards against losing your work in case of a power failure by incrementally, and at regular intervals, saving file changes to a specified location. The original file is not modified. Instead, Acrobat creates an autosave file of changes, which includes all the changes you made to the open file since the last automatic save.

  • Page 143: Exporting Pdfs To Other File Formats

    Choose Document > Reduce File Size. Select the version compatibility that you need. If you’re certain that all your users use Acrobat 9 or Adobe Reader 9, limiting compatibility to the latest version can further reduce file size. Note: If you select Acrobat 4.0 And Later, and the document contains transparency, the transparency is flattened.
  • Page 144 PostScript or EPS files. Acrobat Default provides a starting point and reference for creating all types of PostScript and restores all default settings for the conversion. Adobe PDF 7.0 is compatible with most devices. This option is available only for PostScript (PS) format.
  • Page 145 USING ACROBAT 9 PRO Saving and exporting PDFs HTML or XML options When you export a PDF file to HTML or XML format, any images in PDF are converted to JPEG format. Refers to the binary values, based on international standards, used to represent the text characters. UTF-8 Encoding is a Unicode representation of characters using one or more 8-bit bytes per character;...
  • Page 146 USING ACROBAT 9 PRO Saving and exporting PDFs Specifies the type of color management to be applied to the output file and whether to embed RGB/CMYK/Grayscale an ICC profile. Note: If you use the Save As or Export All Images command on a PDF that contains JPEG and JPEG 2000 images, and export the content to JPEG or JPEG 2000 format, the resulting image may look different when opened in Acrobat.
  • Page 147 USING ACROBAT 9 PRO Saving and exporting PDFs Note: Higher resolutions, such as 2400 ppi, are suitable only for small page sizes (up to 6.826 inches or 173.380 millimeters). Convert PDFs to Word, RTF, or other text formats Use the Export command to convert a PDF to Microsoft Word format, or Rich Text Format (RTF), a standard for exchanging content between text-editing applications.

  • Page 148: Reusing Pdf Content

    USING ACROBAT 9 PRO Saving and exporting PDFs Note: You can export raster images, but not vector objects. Choose Advanced > Document Processing > Export All Images. In the Export All Images As dialog box, choose a file format for the images. By default, exported image files use the source filename.
  • Page 149 USING ACROBAT 9 PRO Saving and exporting PDFs Select all the text on a page Choose View > Page Display > Single Page. Do one of the following: • Choose Edit > Select All. • Click four times in the text. This method selects all the text on the page regardless of the page layout. Note: If you choose any other page layout, all the text in the document is selected.
  • Page 150 USING ACROBAT 9 PRO Saving and exporting PDFs If you cannot select an image because of overlapping text, open the Preferences dialog box, and under Categories, select General. Then select Make Select Tool Select Images Before Text. Using the Select tool , do one of the following: •...

  • Page 151: Chapter 6: Collaboration

    Chapter 6: Collaboration You can conduct reviews for many types of content by distributing an Adobe® PDF version of the source document for others to review. Reviewers add their comments to the PDF using commenting and markup tools. In shared reviews, reviewers can publish their comments in a shared workspace, and view and reply to the comments of other reviewers.
  • Page 152 Acrobat 9 is required to initiate a Collaborate Live session. Acrobat 9 or Adobe Reader® 9 is required to participate in a Collaborate Live session.
  • Page 153 Collaborate in online meetings Adobe ConnectNow is a personal web-conference tool that you can use to conduct real-time meetings on your desktop. Attendees join the meeting by logging in to a web-based meeting space from their own computers. In a ConnectNow online meeting, you can share your desktop, use live chat, share online whiteboards, and use many other collaboration features.

  • Page 154: Preparing For A Pdf Review

    USING ACROBAT 9 PRO Collaboration When selected, sends you a copy of your initiating email Copy Me When I Send An Email Invitation Using Acrobat.com for shared documents, Collaborate Live sessions, shared reviews, and form distributions. Preparing for a PDF review About managed PDF reviews In a managed review, you use a wizard to set up your review, specify the document location, and invite participants.
  • Page 155 USING ACROBAT 9 PRO Collaboration Note: Acrobat 9 is required to initiate shared reviews on Acrobat.com. Acrobat 9 or Reader 9 is required to participate in shared reviews on Acrobat.com. For shared reviews that are not on Acrobat.com, Acrobat 8 or higher, or Reader 8 or higher is required to view other reviewer comments.
  • Page 156 (for example, if you send a PDF directly in email), you can still enable commenting rights: open the PDF and choose Comments > Enable For Commenting And Analysis In Adobe Reader. Note: If you enable commenting for Reader in a digitally signed document, the signature is invalidated.

  • Page 157: Starting A Review

    You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Office 2007 applications, choose Acrobat > Create And Send For Review.
  • Page 158 A copy of the shared review file, named [original filename]_review.pdf, is created in the same folder as the original file you specified for the review. For a video on starting a shared review, see www.adobe.com/go/lrvid4202_a9. More Help topics “Save the PDF with comments”...

  • Page 159: Participating In A Pdf Review

    In your email application, open the PDF by clicking the URL or double-clicking the attachment (PDF or FDF). Do one or more of the following, if prompted: • Log in to Acrobat.com with your Adobe ID and password. • Click Connect in the Shared Review dialog box.
  • Page 160 USING ACROBAT 9 PRO Collaboration Add comments to the PDF using tools in the Comment & Markup toolbar. To delete a comment, select it and press Delete. (You can delete only comments that you made.) Do all of the following that apply: •...
  • Page 161 USING ACROBAT 9 PRO Collaboration To view new comments in a shared review, you must have access to Acrobat.com or be able to connect to the network where the comment server is located. If you can’t connect, check the server status in the Tracker to determine the cause of the problem.

  • Page 162: Tracking And Managing Pdf Reviews

    USING ACROBAT 9 PRO Collaboration • In Reader, choose View > Tracker. In the Tracker, double-click the PDF. Add new comments or edit existing comments. If you need to delete a comment, select it, and press Delete. (You can delete only comments that you made.) Deleted comments are removed from the online PDF the next time comments are synchronized.
  • Page 163 USING ACROBAT 9 PRO Collaboration Latest Updates The Latest Updates panel provides a summary of the latest changes in shared reviews, form files, and servers. If you have no active reviews or forms, this panel provides instructions and links for creating managed reviews, creating forms, and distributing forms.
  • Page 164 USING ACROBAT 9 PRO Collaboration Save the PDF with comments You can save a copy of the review PDF that contains all the comments that reviewers have published or that you’ve imported (merged). If the PDF is in a shared review, you can save an archive copy. The copy is no longer connected to the shared review, and you can edit both content and comments in it.
  • Page 165 USING ACROBAT 9 PRO Collaboration More Help topics “Start a shared review” on page 151 Send a message During a review, you may want to contact other reviewers or send them a reminder of their approaching deadline. In the Tracker, select the PDF, and click Email All Reviewers. In the email message, make changes as needed to the To and Subject boxes or in the body of the email message, and then click Send.

  • Page 166: Commenting

    USING ACROBAT 9 PRO Collaboration Commenting Commenting and markup tools overview Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You use commenting and markup tools (View > Toolbars > Comment & Markup) to add comments. Comments are notes and drawings that communicate ideas or provide feedback for PDFs.
  • Page 167 For more information about using Acrobat commenting tools, see these resources: • Commenting tools: www.layersmagazine.com/acrobat-comments.html • Collaboration and Commenting forum: acrobatusers.com/forums/aucbb/ • Video on using commenting tools: www.adobe.com/go/lrvid4202_a9 • Annotating a PDF File: www.uwec.edu/Help/acrobat8.htm More Help topics “Show and hide toolbar elements” on page 28 “Add tags to...
  • Page 168 USING ACROBAT 9 PRO Collaboration Specifies that pop-up notes associated with comments, and icons for note, audio, and file Print Notes And Pop-ups attachments, print exactly as they appear on the page. Instead of selecting this option, you can print comment text in various layouts by choosing File > Print, and clicking Summarize Comments.
  • Page 169 USING ACROBAT 9 PRO Collaboration Properties toolbar A. With note icon selected B. With pop-up text selected Change a comment’s look and set it as the default After you create a comment, choose Properties from the Options menu of the pop-up note. In the Properties dialog box, do any of the following, and then click Close: •...
  • Page 170 USING ACROBAT 9 PRO Collaboration Use the Sticky Note tool to add a text message in a pop-up note. A. Comment & Markup toolbar B. Sticky Note tool C. Close button D. Options menu E. Text message Add a sticky note comment Do one of the following: •...
  • Page 171 USING ACROBAT 9 PRO Collaboration You can use text edit comments in a PDF to indicate where text should be edited in the source file. Text edit comments do not change the actual text in the PDF. Instead, they indicate which text should be deleted, inserted, or replaced in the source file from which the PDF was created.
  • Page 172 USING ACROBAT 9 PRO Collaboration Click between the words or characters where you want to insert text. Do any of the following: • Type the text you want to insert. • To indicate that a new paragraph should be added, press Enter, and then close the pop-up note without adding text. The paragraph insertion caret appears.
  • Page 173 USING ACROBAT 9 PRO Collaboration You apply a stamp to a PDF in much the same way you apply a rubber stamp to a paper document. You can choose from a list of predefined stamps, or you can create your own stamps. Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box, allowing you to indicate name, date, and time information on the stamp.
  • Page 174 You can create custom stamps from a number of different formats, including (but not limited to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. In Reader, create Custom stamp allows only PDF format.
  • Page 175 USING ACROBAT 9 PRO Collaboration To specify the line width, color, and other properties before you draw, right-click the drawing tool, choose Properties, and set the desired options in the Properties dialog box. Draw in the PDF: • To create a cloud or polygon shape, click to create the start point, move the pointer, and click to create each segment.
  • Page 176 USING ACROBAT 9 PRO Collaboration Another way to add a text box is simply to paste copied text into the PDF. Text font and size are based on the system default settings. Note: You can add comments to Japanese, Chinese, and Korean text with the Text Box tool, but you must have the Asian- language resource files installed.
  • Page 177 USING ACROBAT 9 PRO Collaboration You can also paste a block of text by selecting and copying the text in any application, selecting the Hand tool in Acrobat, and choosing Edit > Paste. Add a callout Choose Tools > Comment & Markup > Callout tool Click once to set the location of the end point, and click again to set the location of the text box.
  • Page 178 You can use the Paste Clipboard Image As Stamp tool to add images to a PDF. You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image.

  • Page 179: Managing Comments

    USING ACROBAT 9 PRO Collaboration More Help topics “Copy images” on page 143 Managing comments View comments The Comments list displays all the comments in a PDF, and it provides a toolbar with common options, such as sorting, filtering, deleting, and replying to comments. The Comments button in the navigation pane opens the Comments list.
  • Page 180 USING ACROBAT 9 PRO Collaboration Show or hide comments You can hide or show comments based on type, reviewer (author), status, or checked state. Hiding comments is also called filtering. Filtering affects the appearance of comments in both the document window and the Comments list. When you print or summarize comments, you can specify whether hidden comments are printed or summarized.
  • Page 181 USING ACROBAT 9 PRO Collaboration Choose Reply from the Options menu. Type your reply in the box that appears. Reply in the Comments list Click the Comments button in the navigation pane. Select a comment in the Comments list. Click the Reply button Type your reply in the box that appears.
  • Page 182 USING ACROBAT 9 PRO Collaboration Page layout options for comment summaries A. Document and comments with connector lines on single page B. Document and comments with connector lines on separate pages C. Comments only D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied.

  • Page 183: Importing And Exporting Comments

    USING ACROBAT 9 PRO Collaboration Delete comments You cannot delete other reviewers’ comments in a shared review, nor can you delete locked comments. If you add comments to a PDF and then publish your comments, you can’t delete those comments. To delete all of the comments in a PDF, use the Examine Document feature.
  • Page 184 USING ACROBAT 9 PRO Collaboration Comments can be imported from a PDF document. You can also import comments from a Forms Data Format (FDF) file or an XFDF file, which is an XML-based FDF file. You cannot open and view FDF files or XFDF files on their own. In the document that you want to receive comments, do one of the following: •...
  • Page 185 Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. Read the instructions, and click OK. In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and click Continue: Imports all comments.
  • Page 186 Imports comments that are checked. Show By Checked State All imported comments appear in the Adobe Acrobat Markups layer as custom objects that you can edit, filter, or delete. To modify an imported comment (change the status, add a check mark, or modify text), right-click the comment, choose Acrobat Comments, and then choose an option.

  • Page 187: Approval Workflows

    USING ACROBAT 9 PRO Collaboration Approval workflows About approval workflows In Acrobat (Traditional Chinese, Simplified Chinese, Japanese, and Korean only), you can send PDFs as email attachments for others to approve. When participants open an approval request in Acrobat (all languages), they can approve the PDF by adding a digital identity stamp.
  • Page 188 USING ACROBAT 9 PRO Collaboration • To complete the approval process, click the Final Approval button in the document message bar. In the Complete Final Approval dialog box, specify whether to send an approval notification from the Final Approval Method menu. If you send a notification, type an email address in the To box, add addresses for other recipients as appropriate, and click Send.

  • Page 189: Chapter 7: Forms

    Chapter 7: Forms You can fill in forms using either Adobe® Acrobat® 9 Pro or the free Adobe Reader®. You can create static or interactive forms in Acrobat or Adobe LiveCycle® Designer ES (included with Acrobat Pro or Acrobat Pro Extended for Microsoft®...
  • Page 190 Hides the forms document message bar by default whenever a PDF form Always Hide Forms Document Message Bar is opened in Adobe Reader unless the document message bar has a Submit Form button. If the message bar has a Submit Form button, you can’t hide the message bar.

  • Page 191: Creating And Distributing Forms

    USING ACROBAT 9 PRO Forms Highlight Color Displays a black outline around a form field when you place the pointer over it. Show Border Hover Color For Fields Opens a color picker for selecting the color of highlighted form fields. The highlight appears Fields Highlight Color when the Highlight Fields button on the document message bar is clicked.
  • Page 192 Let the user type text, such as name, address, or phone number. Text fields Adobe Acrobat PDF form A. Digital signature field B. Combo box C. Text fields D. Forms document message bar E. Check boxes F. Radio buttons G. List box H.
  • Page 193 Note: You can click the FormsCentral.adobe.com link directly below the option to skip the rest of the wizard and go directly to the service. Once you sign up for an account or sign in with an existing Adobe ID account, you can start creating online forms using your web browser.
  • Page 194 Limitations on saving filled-in forms locally Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended each allow Adobe Reader 8 or later users to fill in and save PDF forms locally. The use of the Reader Extensions capability for local saving of PDF forms (called extended...
  • Page 195 Reader unless additional usage rights are added to the PDF. You can use the Acrobat Software Development Kit (SDK) to customize Acrobat. For more information on this SDK, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only). Create form fields In Acrobat, you create a form field by choosing one of the form tools.
  • Page 196 USING ACROBAT 9 PRO Forms Copy a form field You can create copies of a form field on a single page of a PDF form. You can also copy a form field and paste it onto other pages. When you create duplicate form fields, replicas of the original field are added to one or more other pages. They are always in the same position on each page as the original.
  • Page 197 USING ACROBAT 9 PRO Forms • To duplicate the form field on a limited range of pages, click the From button, and type the start and ending pages on which you want the form field to appear. Note: Including or not including the page on which the form field originally appears doesn’t affect the duplication process. Including that page won’t create a second copy on top of the original one, and not including it won’t remove the original form field.
  • Page 198 USING ACROBAT 9 PRO Forms Move individual form fields You can move form fields by simply dragging them. For greater precision in less time, you can use special features that align them with each other, adjust the spacing between them, and center them on the page. Using the Select Object tool, select one or more form fields that you want to move.
  • Page 199 The form receiver can use Adobe Acrobat Capture® to collect TIFF images from the fax Forms faxed to a fax server server and place them in an Adobe LiveCycle Barcoded Forms Decoder watched folder, if the receiver owns those products.
  • Page 200 JavaScript and a familiarity with Acrobat-specific JavaScript. For more information, see Developing Acrobat® Applications Using JavaScript™ on www.adobe.com/go/learn_acr_javascript_en (PDF, English only). For information about basic JavaScript, refer to any of the many resources available on that subject.
  • Page 201 • In the Options tab, click the Custom button and enter lower values for Error Correction Level and Y/X Ratio. • In the Options tab, select Compress Data Before Encoding To Barcode, but only if you are using an Adobe software decoder (available separately).
  • Page 202 However, you can’t customize the tab order manually. More Help topics “Create forms using Acrobat” on page 187 “Make Adobe PDF forms accessible” on page 295 Set tabbing order in edit mode If you are not in form editing mode, choose Forms > Add Or Edit Fields.

  • Page 203: Form Fields Behavior

    Note: If you don’t know the email addresses of your recipients, enter your own email address. The system sends you a link to the form, which you can email to recipients as desired. For tutorials and videos on creating and distributing forms, see these resources: • Complete forms workflow: http://tv.adobe.com/#vi+f1495v1626 • Form Submit/E-mail Demystified: http://www.acrobatusers.com/tutorials/form-submit-e-mail-demystified • Distribute forms using Acrobat.com: http://www.layersmagazine.com/distributing-forms-with-acrobatcom.html...
  • Page 204 USING ACROBAT 9 PRO Forms More Help topics “Setting action buttons” on page 207 Modify form field properties You can access Acrobat form field properties only when you are in editing mode (by choosing Forms > Add Or Edit Fields). You can change the properties for multiple form fields at a time. Open the Properties dialog box using one of the following methods: •...
  • Page 205 Note: If you are planning to decode the barcode using a handheld laser scanner, avoid creating barcodes wider than 4 inches (10.2 cm). Taller and narrower barcodes generally work better with handheld scanners. Barcode height and width will not be an issue if you are using an Adobe barcode decoder (available separately). •...
  • Page 206 USING ACROBAT 9 PRO Forms marks, poor print quality, degradation caused by fax transmission, or folds in the document. This option is available for PDF417 and QR Code barcodes. Enables you to save your custom barcode selections in a file. You can then export the file Manage Barcode Parameters and make it available to other form authors in your organization.

  • Page 207: Radio Buttons

    USING ACROBAT 9 PRO Forms Radio buttons Create a group of radio buttons if you want the user to select only one choice among a set of choices. All of the radio buttons in a group share the same Name but each button has a different Button Value. Specifies the shape of the marker that appears inside the button when the user selects it: Check, Circle Button Style (the default), Cross, Diamond, Square, or Star.
  • Page 208 USING ACROBAT 9 PRO Forms Actions tab for form field properties Actions properties specify any actions that you want to associate with the form field, such as jumping to a specific page or playing a media clip. The Actions tab appears for all types of form fields and includes the following options: Specifies the user action that initiates an action: Mouse Up, Mouse Down, Mouse Enter, Mouse Exit, Select Trigger On Focus, or On Blur.
  • Page 209 USING ACROBAT 9 PRO Forms Acrobat automatically performs all assigned field calculations when you are creating and testing your form fields. For convenience while you work, you can turn off automatic calculation in the forms preferences. Signed tab for form field properties The Signed tab is available only in the Digital Signature Properties dialog box.
  • Page 210 USING ACROBAT 9 PRO Forms Time List includes display variations where h stands for the hour on a 12-hour clock, H stands for the hour on a 24-hour clock, MM stands for minutes, ss stands for the seconds, and tt stands for AM or PM. Special For a five-digit U.S.
  • Page 211 Custom Keystroke Script dialog box in which you can write and add new scripts. To get the JavaScript for Acrobat API Reference, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_javascript_en (PDF, English only). Validation tab for form field properties The Validation tab appears only in the Text Field Properties and Combo Box Properties dialog boxes. Validation properties restrict entries to specified ranges, values, or characters, ensuring that users enter the appropriate data for a specified form field.
  • Page 212 USING ACROBAT 9 PRO Forms http://www.adobe.com/formscatalog/thisform.pdf A type of barcode, with the URL reference below Manage custom barcode settings You can save, reuse, and share a set of custom settings for barcode parameters, to apply them when you create new barcode form fields.

  • Page 213: Setting Action Buttons

    USING ACROBAT 9 PRO Forms Redefine form field property defaults After you change properties for a specific type of form field, you can set those properties as the default set for that type. For example, you can create a check box, change its properties, and then save the properties as the default values. If necessary, choose Forms >...
  • Page 214 Internet address or \\[server]\[folder]\[subfolder]\ for a location on a local network. • To collect form data as attachments to email, type mailto: followed by the email address. For example, mailto:nobody@adobe.com. Select options for Export Format, Field Selection, and Date Options, and click OK.
  • Page 215 USING ACROBAT 9 PRO Forms Making buttons change appearance A button can have a label, an icon, or both. You can change how the button appears in each mouse state (Up, Down, and Rollover). For example, you could create a button that has a “Home” label until the pointer is moved over the button, when it might have a “Click to return to Home page”...
  • Page 216 USING ACROBAT 9 PRO Forms Specifies appearances for the Up, Down, and Rollover states of the mouse. Select an option under State, and then Push specify a label or icon option: Determines what the button looks like when the mouse button isn’t clicked. Determines what the button looks like when the mouse is clicked on the button, but before it’s released.

  • Page 217: Publishing Interactive Web Forms

    Before you make your forms web-ready, make sure that your form-field names match those set in the CGI application. Important: CGI scripts must be built outside Acrobat, and their creation is not covered by the Adobe Acrobat product. Add submit functionality Use the Submit A Form action to send form data to an email address or to a web server by specifying a URL.
  • Page 218 PDF The Complete Document FDF option, it is useful for preserving digital signatures. Note: If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format option. Exports all form fields even if the form fields do not contain values.
  • Page 219 Note: The Import Form Data action searches for the data file from which to import data in different locations in Windows than on Mac OS. In Windows, the Import Form Data action searches the Acrobat or Adobe Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders that are in the PATH statement.

  • Page 220: Using Quickbooks Data In Forms (Windows)

    QuickBooks. You then collect the data from the submitted forms and import it into your QuickBooks company file. Adobe tests with and supports the QuickBooks features in Acrobat 9 Pro and Acrobat 9 Pro Extended with the following QuickBooks products: QuickBooks Pro 2007 and 2008, and QuickBooks Premier Editions 2007 and 2008.

  • Page 221: Collecting And Managing Form Data

    Select a QuickBooks form template. By default, the Acrobat installation adds QuickBooks templates in \Program Files\Adobe\Acrobat 9.0\Acrobat\QuickBooksTemplates\ENU. Use Designer ES to edit the form as needed. To open the LiveCycle Designer ES Help, choose Help > Adobe LiveCycle Designer Help. Click the following links for information on basic editing tasks:...
  • Page 222 USING ACROBAT 9 PRO Forms Repeat the previous step as many times as necessary to add more returned forms. After you click OK, the data from the selected forms is added to the response file. Each returned form appears as a component file of a PDF Portfolio.
  • Page 223 USING ACROBAT 9 PRO Forms Export form data You can save the information in a completed PDF form as a data file in another file format. Later, you can reuse the data to fill in the form again or another form with the same fields and field names. In Acrobat, open the completed form file.

  • Page 224: Filling In Forms

    USING ACROBAT 9 PRO Forms More Help topics “Tracker overview” on page 156 “Distribute (send) forms to recipients” on page 196 Filling in forms Is the form fillable? Not all forms are fillable. Sometimes form creators don’t convert their PDFs to interactive fillable forms. Or, they intentionally design a form that you can fill in only by hand.
  • Page 225 USING ACROBAT 9 PRO Forms Fill in flat forms The Typewriter tool provides a simple solution for filling out forms without interactive fields, called flat forms. The text you add with the Typewriter tool is a form of commenting, and appears in the Comments list (Comments > Show Comments List).
  • Page 226 To remove an entry from the Auto-Complete memory, such as a misspelled entry that you found and corrected later, edit the list in the preferences. Enable the Auto-Complete option Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). Select Forms on the left. Under Auto-Complete, choose Basic or Advanced from the menu.
  • Page 227 • To save the completed form, choose File > Save As and rename the file. • To allow Reader users to save the data they typed, choose Advanced > Extend Forms Fill In & Save in Adobe Reader. For limitations on saving filled-in forms locally, see “Enable Reader users to save form...
  • Page 228 USING ACROBAT 9 PRO Forms Clear unsaved form entries ❖ Choose File > Revert. Sample forms Patti Sokol, of Sokol Consulting, created two sample forms to show the differences between a flat form and an interactive form. Click here to see a flat form.

  • Page 229: Chapter 8: Security

    Chapter 8: Security You can use passwords to restrict users from opening, printing, and editing Adobe PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them. If you want to save security settings for later use, you can create a security policy that stores security settings.
  • Page 230 If a PDF tries to access a blacklisted JavaScript, a message appears in the yellow document message bar below the toolbar area. The type of message depends on your version of Acrobat or Reader, recent updates from Adobe, and any fine-tuning by enterprise administrators.

  • Page 231: Enhanced Security

    “Security alerts” on page 223.) Important: Acrobat and Reader 9.3 and 8.2 enable enhanced security by default. Adobe recommends that you enable enhanced security if it is not already enabled, and that you bypass restrictions only for trusted content. For a detailed list of restricted actions when enhanced security is enabled, see the enhanced security warnings at “Security...
  • Page 232 • Folders If you have many files that you trust, it can be more practical to place them into one privileged PDF folder. • Host Enter the name of the root URL only. For example, you can enter www.adobe.com, but not www.adobe.com/products.
  • Page 233 Allows Acrobat to automatically download trust settings from Load Trusted Root Certificates From An Adobe Server an Adobe server. When selected, prompts the user when new root certificates are downloaded from Adobe. Click Ask Before Installing Update Now to check for and install new root certificates immediately.
  • Page 234 USING ACROBAT 9 PRO Security Sign a document When a document is sent to you that requires your signature, you can sign it with an existing digital ID. Or, create a new digital ID for that document. Open the document and do one of the following: •...

  • Page 235: Choosing A Security Method

    By adding security to documents, you can limit viewing, editing, printing, and other options to only the specified users. You can choose if you want the users to have the required password, a digital ID, or access to Adobe LiveCycle® Rights Management ES.
  • Page 236 The following security options aren’t available in FIPS mode: • Applying password-based security policies to documents. You can use public key certificates or Adobe LiveCycle Rights Management ES to secure the document, but you cannot use password encryption to secure the document.

  • Page 237: Securing Documents With Passwords

    All Adobe products enforce the restrictions set by the permissions password. However, if third-party products do not support or respect these settings, document recipients are able to bypass some or all of the restrictions you set.
  • Page 238 USING ACROBAT 9 PRO Security To allow recipients to copy PDF content to another document, select Enable Copying Of Text, Images, And Other Content. Click OK. At the prompt to confirm each password, retype the appropriate password in the box and click OK. Password security options You can set the following options when you create a PDF or when you apply password protection to a PDF.

  • Page 239: Securing Documents With Certificates

    USING ACROBAT 9 PRO Security Defines which editing actions are allowed in the PDF document. Changes Allowed • Prevents users from changing the document that are listed in the Changes Allowed menu, such as filling in None form fields and adding comments. •...
  • Page 240 The encryption algorithm and key size are version specific. Recipients must have the corresponding version (or later) of Acrobat or Reader to decrypt and read the document. • If you select 128-bit AES, recipients must have Adobe Acrobat 7.0 or later or Adobe Reader 7.0 or later to open the document.
  • Page 241 Windows certificate store. A certificate store often contains numerous certificates issued by different certification authorities. For complete information on sharing certificates, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en.
  • Page 242 USING ACROBAT 9 PRO Security More Help topics “Encrypt a PDF with a certificate” on page 234 Request a certificate from another user Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader, choose Document > Manage Trusted Identities. Click Request Contact.
  • Page 243 USING ACROBAT 9 PRO Security In the Import Contact Settings dialog box, specify trust options, and click OK. Import a certificate If you have a certificate that is already in your file system, you can import it into Acrobat for use with PDF files. To import certificates, find out where they are stored (the filename and path).
  • Page 244 (The fingerprint refers to the MD5 digest and SHA1 digest values.) You can check certificate information for your own digital ID files or for ID files that you import. For more information about verifying certificates, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en.
  • Page 245 By developing a storage area for trusted certificates, you or a member of your workgroup can facilitate the use of encryption in the workgroup. For more information about directory servers, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en.

  • Page 246: Securing Documents With Adobe Livecycle Rights Management Es

    • To send the file as an email attachment, type an email address in the To box, click Next, and then click Finish. More Help topics “Export security settings” on page 246 Securing documents with Adobe LiveCycle Rights Management ES Last updated 9/30/2011...

  • Page 247: Setting Up Security Policies

    • Organizational policies are especially useful if you want others to have access to PDFs for a limited time. Adobe LiveCycle Rights Management ES policies are stored on a server, and users must have access to the server to use them.
  • Page 248 The policies for password and certificate security can be stored on a local computer. Security policies created by using Adobe LiveCycle Rights Management ES are stored on a server, so you can audit actions and change security settings dynamically. You can use Adobe LiveCycle Rights Management ES if your company has licensed the software and made it available to you.
  • Page 249 “Securing documents with certificates” on page 233 “Securing documents with passwords” on page 231 “Securing documents with Adobe LiveCycle Rights Management ES” on page 240 Create a password policy In Acrobat, choose Advanced > Security > Manage Security Policies. Click New.
  • Page 250 Create a user security policy with Adobe LiveCycle Rights Management ES If you have access to Adobe LiveCycle Rights Management ES, you can restrict document access and rights of individuals registered with the server. When you create a user policy using Adobe LiveCycle Rights Management ES, you’re redirected to the Adobe LiveCycle Rights Management ES web page.
  • Page 251 Only the policy administrator can edit or remove organizational policies. For details on editing security policies, click the Secure button in the Tasks toolbar, and choose Adobe LiveCycle Rights Management > Manage My Account. Then click Help in the upper-right corner.
  • Page 252 To restrict access to a policy-protected PDF that you made available to a group of users, you can revoke the document. Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF and log in to Adobe LiveCycle Rights Management ES.

  • Page 253: Creating Or Obtaining Digital Ids

    Because the certificate authority is responsible for verifying your identity to others, choose one that is trusted by major companies doing business on the Internet. See the Adobe website for information about Adobe security partners that offer digital IDs and other security solutions.
  • Page 254 USING ACROBAT 9 PRO Security More Help topics “Sharing certificates with others” on page 235 “Smart cards and hardware tokens” on page 249 Register a digital ID Register your digital ID in Acrobat before you can use it. If you have a digital ID file that doesn’t appear in your list of digital IDs, you can search for the missing digital ID file.
  • Page 255 USING ACROBAT 9 PRO Security (Optional) To use Unicode values for extended characters, select Enable Unicode Support, and then specify Unicode values in the appropriate boxes. Choose an option from the Key Algorithm menu. The 2048-bit RSA option offers more security than 1024-bit RSA, but 1024-bit RSA is more universally compatible.
  • Page 256 USING ACROBAT 9 PRO Security Specify the default digital ID To avoid being prompted to select a digital ID each time your sign or certify a PDF, you can select a default digital ID. Do one of the following: • In Acrobat, choose Advanced > Security Settings. •...
  • Page 257 USING ACROBAT 9 PRO Security Note: You can delete only self-signed digital IDs that you created in Acrobat. Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. Select Digital IDs on the left, and then select the digital ID to remove. Click Remove ID, and then click OK.

  • Page 258: Removing Sensitive Content

    USING ACROBAT 9 PRO Security Removing sensitive content Preparing PDFs for distribution Before you distribute a PDF, you may want to examine the document for sensitive content or private information that can trace the document to you. Such information may be hidden or not immediately apparent. For example, if you created the PDF, the document metadata likely lists your name as the author.
  • Page 259 Note: When you remove checked items, additional items are automatically removed from the document: digital signatures; document information added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents.
  • Page 260 Choose File > Save, and specify a filename and location. If you don’t want to overwrite the original file, save the file to a different name, location, or both. For information on using the redaction tools in legal situations, see http://blogs.adobe.com/acrolaw/. Search and redact words Use the Search And Redact tool to find and remove words or phrases in one or more PDFs that contain searchable text.
  • Page 261 USING ACROBAT 9 PRO Security In the search results, click the plus sign (+) next to the document name to see all occurrences of the word or phrase. Then, select the occurrences you want to mark for redaction: • To select all occurrences in the list, click Check All. •...
  • Page 262 USING ACROBAT 9 PRO Security Resizes custom text to fit within the redacted area. When selected, this option Auto-Size Text To Fit Redaction Region overrides the Font Size setting for the overlay text. Displays custom text in the selected color, which you can change by clicking the color swatch. Font Color Fills the redacted area with as many instances of the custom text as needed, without changing the Repeat Overlay Text...

  • Page 263: Chapter 9: Digital Signatures

    Changes to the document are shown in the Signatures panel. To sign a document, you must obtain a digital ID or create a self-signed digital ID in Adobe Acrobat®. The digital ID contains a private key and a certificate (or public key). The private key is used to add the digital signature, and the certificate that you share with people who use it to validate your signature.
  • Page 264 These options are only available if you selected them using the Advanced Preferences section of the Preferences dialog box (Security > Advanced Preferences > Creation tab). For more information, see Adobe Acrobat 9 Digital Signature Appearances (PDF) at www.adobe.com/go/learn_acr_security_en.
  • Page 265 USING ACROBAT 9 PRO Digital signatures More Help topics “Enable right-to-left languages” on page 56 Set signing preferences Open the Preferences dialog box, and then select Security on the left. Click Advanced Preferences, and then click the Creation tab. (Optional) If you are planning to use a third party plug-in as your default signing method, make sure it is installed. Choose the default method for signing documents.

  • Page 266: Signing Pdfs

    Silanis and the Communication Intelligence Corporation (CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs...
  • Page 267 Signatures pane of the document. Note: To allow Reader users to sign documents using either type of signature, choose Advanced > Extend Features in Adobe Reader. Sign a PDF with a digital signature For best results, use Preview Document mode to add your signature. See “Sign in Preview Document...
  • Page 268 Note: The Lock Document After Signing option is not available if there are additional unsigned signature fields or if the document is managed with Adobe LiveCycle® Workflow server. If you selected advanced digital signature preferences, do any of the following based on the options you selected in...
  • Page 269 • Disable or remove content that could modify the document or compromise its integrity, such as JavaScripts, actions, or embedded media. • If you intend for others to sign the document using Adobe Reader, enable usage rights to let Adobe Reader users add a digital signature (choose Advanced > Extend Features In Adobe Reader).
  • Page 270 USING ACROBAT 9 PRO Digital signatures Certify a PDF When you certify a PDF, you indicate that you approve of its contents. You also specify the types of changes that are permitted for the document to remain certified. For example, suppose that a government agency creates a form with signature fields.

  • Page 271: Validating Signatures

    If the signature status is invalid, contact the signer about the problem. For more information about signature warnings and valid and invalid signatures, see the Digital Signature User Guide (PDF) at www.adobe.com/go/learn_acr_security_en. More Help topics “Verify information on a certificate”...
  • Page 272 The PDF creator must enable usage rights for Reader users (Advanced > Extend Features In Adobe Reader). Note: Embedding timestamp information requires a properly configured timestamp server. In addition, the signature validation time must be set to Secure Time (Preferences >...
  • Page 273 USING ACROBAT 9 PRO Digital signatures Choose Add Verification Information. The command is unavailable if the signature is invalid, or signed with a self-signed certificate. Set signature verification preferences Open the Preferences dialog box, and select Security on the left. To automatically validate all signatures in a PDF when you open the document, select Verify Signatures When The Document Is Opened.
  • Page 274 USING ACROBAT 9 PRO Digital signatures Verify signatures in the Signatures panel. Display the Signatures panel ❖ Choose View > Navigation Panels > Signatures, or click the Signature Panel button in the document message bar. You can right-click a signature field in the Signatures panel to do most signature-related tasks, including adding, clearing, and validating signatures.
  • Page 275 USING ACROBAT 9 PRO Digital signatures View previous versions of a signed document Each time a document is signed, a signed version of the PDF is saved with the PDF. Each version is saved as append- only and the original cannot be modified. All signatures and their corresponding versions can be accessed from the Signatures panel.

  • Page 276: Chapter 10: Accessibility, Tags, And Reflow

    A document or application is accessible if it can be used by people with disabilities—such as mobility impairments, blindness, and low vision. Accessibility features in Adobe Acrobat, Adobe Reader®, and Adobe Portable Document Format (PDF) enable people with disabilities to use PDF documents, with or without screen readers, screen magnifiers, and braille printers.
  • Page 277 PDF documents and forms accessible. For more information about accessibility features, see these online resources: • Acrobat 9 accessibility, overview, new features, and FAQ: www.adobe.com/accessibility/products/acrobat/ • Information and news about accessibility in Adobe products: blogs.adobe.com/accessibility/pdf/ • Creating accessible PDF documents: www.adobe.com/accessibility •...
  • Page 278 USING ACROBAT 9 PRO Accessibility, tags, and reflow Document language Specifying the document language in a PDF enables some screen readers to switch to the appropriate language. Security that doesn’t interfere with assistive software Some authors of PDFs restrict users from printing, copying, extracting, adding comments to, or editing text. The text of an accessible PDF must be available to a screen reader.

  • Page 279: Checking The Accessibility Of Pdfs

    PDF in detail. Note: The accessibility checker tools can help to identify areas of documents that may be in conflict with the Adobe interpretation of the accessibility guidelines referenced in the application and its documentation. However, these tools don’t check documents against all accessibility criteria, including those in such referenced guidelines, and Adobe doesn’t...
  • Page 280 You may be able to use a screen reader with this document if your assistive technology product is registered with Adobe as a Trusted Agent. Contact your assistive technology product vendor.
  • Page 281 The set of accessibility criteria to check. For the Section 508 and W3C guidelines, the options area includes a Name Browse button that links to the website for the respective guidelines. Select Adobe PDF to choose from options for the Adobe PDF accessibility standard: •...

  • Page 282: Reading Pdfs With Reflow And Accessibility Features

    The names shown for some preferences in the Accessibility Setup Assistant are different from the names for the same preferences shown in the Preferences dialog box. Acrobat Help uses the names shown in the Preferences dialog box. For more information about accessibility features, see www.adobe.com/accessibility. Set accessibility preferences with the Accessibility Setup Assistant Start the Accessibility Setup Assistant by doing one of the following: •...
  • Page 283 USING ACROBAT 9 PRO Accessibility, tags, and reflow When selected, shows PDF Portfolio components in a platform control Always Show Portfolios In Platform Control arrangement, which is more accessible. Accessibility preferences in Documents panel When deselected, this preference disables the auto-save Automatically Save Document Changes To Temporary File action.
  • Page 284 USING ACROBAT 9 PRO Accessibility, tags, and reflow • Delivers text in the order in which it was recorded in the print stream. This Use Reading Order In Raw Print Stream method is faster than Infer Reading Order From Document. This method analyzes text only; form fields are ignored and tables aren’t recognized as such.
  • Page 285 When you open Acrobat within a web browser, keyboard commands are mapped to the web browser first. Consequently, some keyboard shortcuts are not available in Acrobat or are available only after you shift the focus to the PDF. For information about accessibility features, see www.adobe.com/accessibility. More Help topics “Keys for navigating a PDF”...
  • Page 286 USING ACROBAT 9 PRO Accessibility, tags, and reflow Save as accessible text for a braille printer Note: This document uses the term “braille printer” to refer to any device that is used to convert accessible text to a form that can be used by a person with blindness or low vision. You can save a PDF as accessible text to print on a braille printer.
  • Page 287 See the documentation for your assistive software or device. Or, contact the vendor for more information about system requirements, compatibility requirements, and instructions for using this software or device with Acrobat. For more information about using screen readers, see www.adobe.com/accessibility/pdfs/accessing-pdf-sr.pdf. Read a PDF with Read Out Loud The Read Out Loud feature reads aloud the text in a PDF, including the text in comments and alternate text descriptions for images and fillable fields.

  • Page 288: Creating Accessible Pdfs

    USING ACROBAT 9 PRO Accessibility, tags, and reflow Do one of the following: • Choose View > Read Out Loud > Read This Page Only. • Choose View > Read Out Loud > Read To End Of Document. Read PDF form fields out loud In the Reading panel of the Preferences dialog box, select Read Form Fields in the Read Out Loud Options section.
  • Page 289 “Creating a tagged PDF from an authoring application” on page 285. Note: If you intend to design PDF forms, use Adobe LiveCycle® Designer, which is dedicated to the design of interactive and static forms. LiveCycle Designer adds structure tags to forms, improving accessibility.
  • Page 290 To tag a PDF in Acrobat, use the Add Tags To Document command. This command works on any untagged PDF, such as one created with Adobe PDF Printer. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.
  • Page 291 • In Acrobat, choose File > Create PDF > From Web Page, enter the web page address, and then click Settings. • In Microsoft Internet Explorer, in the Adobe PDF toolbar, click the down arrow on the Convert button and choose Preferences.
  • Page 292 PDFs” on page 119. About tools for creating accessible PDF forms Adobe offers several tools for the creation of accessible PDF forms: Use one of these applications to open untagged or tagged PDF Acrobat Pro, Acrobat Pro Extended, Acrobat Standard forms (except PDF forms that are created from LiveCycle Designer) to add fillable form fields, such as text boxes, check boxes, and buttons.

  • Page 293: Making Existing Pdfs Accessible

    USING ACROBAT 9 PRO Accessibility, tags, and reflow 1. Design the form for accessibility. Forms tend to have relatively complex layouts compared to documents that have a simple, single-column structure. The success that an application has in analyzing and tagging a form depends largely on the original formatting and layout of a document, and the types of fields that it uses.

  • Page 294: About The Add Tags Report

    USING ACROBAT 9 PRO Accessibility, tags, and reflow About the Add Tags Report If Acrobat encounters potential problems while running the Add Tags To Document command, the Add Tags Report opens in the navigation pane. The report lists potential problems by page, provides a navigational link to each problem, and offers suggestions for fixing them.
  • Page 295 USING ACROBAT 9 PRO Accessibility, tags, and reflow Tips for using the TouchUp Reading Order tool • Save the document (or a copy of it) before you use the TouchUp Reading Order tool. You can’t use Undo to reverse changes made with this tool, so reverting to a saved document is the only way to undo such a change. •...
  • Page 296 USING ACROBAT 9 PRO Accessibility, tags, and reflow Available in the menu that appears when you right-click a highlighted table. Allows the user to Edit Table Summary add or edit a text description about the table properties that is read by a screen reader or other assistive technology. Check and correct reading order You can quickly check the reading order of tagged PDFs by using the TouchUp Reading Order tool.
  • Page 297 USING ACROBAT 9 PRO Accessibility, tags, and reflow Change the reading order by dragging on the page Select the TouchUp Reading Order tool. In the TouchUp Reading Order dialog box, select Show Page Content Order. In the document pane, place the pointer over the number for the highlighted region you want to move, and drag it to where you want it to be read.
  • Page 298 USING ACROBAT 9 PRO Accessibility, tags, and reflow Do one of the following: • To add content to the current selection, Shift-click the content you want to add. The pointer changes to include a plus sign (+). • To remove content from the current selection, Ctrl-click the content you want to remove. The pointer changes to include a minus sign (-).
  • Page 299 USING ACROBAT 9 PRO Accessibility, tags, and reflow Edit tags for figures and tables You can use the TouchUp Reading Order tool to add and edit tags and alternate text for figures and tables. Apply a figure tag You can select an element and define it as a figure by using the TouchUp Reading Order tool. Once you define it as a figure, you can add alternate text to describe the figure.

  • Page 300: Remove Or Replace Document Structure Tags

    Remove or replace document structure tags If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure. If the document contains mostly text, you can select a page and then remove headings, tables, and other elements to create a cleaner, simpler tagging structure.
  • Page 301 PDF. Note: If you tagged the Adobe PDF during conversion from an authoring application, the links and URLs in the document are probably already active and included in the tag tree so that they are accessible to screen readers. You probably don’t have to do this task unless you want to add more links.
  • Page 302 If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.

  • Page 303: Editing Document Structure With The Content And Tags Tabs

    Because you can damage a PDF by editing content objects, make sure that you’re familiar with PDF structure before you change anything. For comprehensive information about PDF structure, see the PDF Reference Sixth Edition: Adobe Portable Document Format Version 1.7, on the PDF reference page (English only) of the Adobe website.
  • Page 304 Note: For more information on logical structures, refer to the PDF Reference Sixth Edition: Adobe Portable Document Format Version 1.7, on the PDF reference page (English only) of the Adobe website.

  • Page 305: Change The Element Type

    USING ACROBAT 9 PRO Accessibility, tags, and reflow Move a tag In the Tags tab, expand the Tags root to view all tags. Select the Tag icon of the element that you want to move. Do one of the following: •...

  • Page 306: Add Alternate Text And Supplementary Information To Tags

    Screen readers can read the URLs of web links out loud, but adding meaningful alternate text to links can help users immensely. For example, by adding alternate text you can have a screen reader tell a user to “go to the Acrobat accessibility page of adobe.com” rather than “go to http://www.adobe.com/products/acrobat/solutionsacc.html.” You add alternate text to the tag of a link.

  • Page 307: Create A New Child Tag

    USING ACROBAT 9 PRO Accessibility, tags, and reflow Add alternate text for an abbreviated term In the Tags panel, locate the abbreviated term by doing one of the following: • Expand the tag tree as needed to see the elements that contain the abbreviation. •...
  • Page 308 Note: You can view and edit the role map of a PDF by choosing Options > Edit Role Map in the Tags tab. The standard Adobe element tag types are available in the New Tag dialog box. They are also available in the TouchUp Properties dialog box in Acrobat Pro or Acrobat Pro Extended.
  • Page 309 USING ACROBAT 9 PRO Accessibility, tags, and reflow Block-level elements are page elements that consist of text laid out in paragraph-like forms. Block-level elements are part of a document’s logical structure. Such elements are further classified as container elements, heading and paragraph elements, label and list elements, special text elements, and table elements.
  • Page 310 USING ACROBAT 9 PRO Accessibility, tags, and reflow Table elements Table elements are special elements for structuring tables. Table element. A two-dimensional arrangement of data or text cells that contains table row elements as child Table elements and may have a caption element as its first or last child element. Table row element.

  • Page 311: Chapter 11: Editing Pdfs

    It’s a fact that Adobe® PDF is unlike other document formats, in which you can freely copy, paste, and move text and images on a page. Instead, consider a PDF as a snapshot of your original file. Use Adobe® Acrobat® 9 Pro to touch up and enhance the file for readability and distribution, and reserve more substantial revisions for your source application.
  • Page 312 USING ACROBAT 9 PRO Editing PDFs More Help topics “PostScript options” on page 420 Create page thumbnails ❖ Click the Pages button on the left. Page thumbnails appear in the navigation pane. This process may require several seconds, particularly in larger documents.
  • Page 313 PDF, another document, or a web page. Bookmarks can also perform actions, such as executing a menu item or submitting a form. For more information on creating bookmarks, see these online resources: • Creating bookmarks in Adobe Acrobat: http://www.sokolconsulting.com/swf/abt_bkmks/index.htm • Bookmarks and initial view options in Acrobat 9: http://www.sokolconsulting.com/pdfs/tips/abt9_bkmrks.pdf...
  • Page 314 USING ACROBAT 9 PRO Editing PDFs Choose New Bookmark from the options menu Type or edit the name of the new bookmark. Edit a bookmark In Acrobat, you can change a bookmark’s attributes at any time. More Help topics “Action types”...
  • Page 315 USING ACROBAT 9 PRO Editing PDFs Create a bookmark hierarchy You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this hierarchical list as desired. Nest one or more bookmarks Select the bookmark or range of bookmarks you want to nest.

  • Page 316: Links And Attachments

    If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it. Many desktop publishing applications, such as Adobe InDesign® and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks.
  • Page 317 USING ACROBAT 9 PRO Editing PDFs Note: If the filename is too long to fit in the text box, the middle of the name is truncated. Provide the URL of the destination web page. Open A Web Page Click Next to open the Link Properties dialog box. In this dialog box, you can set any action, such as Custom Link reading an article, or executing a menu command, to be associated with the link.
  • Page 318 USING ACROBAT 9 PRO Editing PDFs Note: The link properties in the Create Link dialog box apply to all new links that you create until you change the properties. To reuse the appearance settings for a link, right-click the link whose properties you want to use as the default, and choose Use Current Appearance As New Default.
  • Page 319 USING ACROBAT 9 PRO Editing PDFs Destinations A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across documents because, unlike a link to a page, a link to a destination is not affected by the addition or deletion of pages within the target document.
  • Page 320 USING ACROBAT 9 PRO Editing PDFs Don’t confuse attached comments with file attachments. A file attached as a comment appear in the page with a File Attachment icon or Sound Attachment icon, and in the Comments List with other comments. (See “Add comments in a file attachment”...

  • Page 321: Actions And Scripting

    USING ACROBAT 9 PRO Editing PDFs If you selected a single attachment, you have the option to rename the file. Delete an attachment ❖ In the Attachments panel, select an attachment, and then choose Delete Attachment from the options menu Search in attachments When searching for specific words or phrases, you can include attached PDFs as well as several other file types in the search.

  • Page 322: Action Types

    USING ACROBAT 9 PRO Editing PDFs From the Select Action menu, select the action type to occur, and then click Add. You can add multiple actions; actions execute in the order that they appear in the Actions list box. (Optional) Select an action in the Actions tab, and use the buttons to reorder, edit, or delete the action. Close the window to accept the actions.

  • Page 323: Trigger Types

    About JavaScript in Acrobat The JavaScript language was developed by Netscape Communications as a means to create interactive web pages more easily. Adobe has enhanced JavaScript so that you can easily integrate this level of interactivity into your PDF documents.

  • Page 324: Converted Web Pages

    This type of script is executed when an event occurs, such as a Mouse Up action. To learn how to create JavaScript scripts, download the JavaScript manuals from the Adobe website. Developing Acrobat® Applications Using JavaScript™ contains background information and tutorials, and the JavaScript™ for Acrobat®...

  • Page 325: Articles

    Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.
  • Page 326 USING ACROBAT 9 PRO Editing PDFs View and edit an article Use the Article tool to create, display, and make changes to an article box in the PDF document. View articles on the page ❖ Choose Tools > Advanced Editing > Article Tool. View articles in the PDF Choose View >...

  • Page 327: Optimizing

    USING ACROBAT 9 PRO Editing PDFs An example of resizing an article box Edit article properties Using the Article tool, select the article box that you want to edit. Right-click the box, and choose Properties. Change the information in the Articles Properties dialog box, and click OK. Combine two articles In the document pane, select any article box in the article you want to be read first.
  • Page 328 USING ACROBAT 9 PRO Editing PDFs • When editing a batch sequence, click Output Options. Then in the Output Options dialog box, select PDF Optimizer, and click Settings. Note: PDF Optimizer isn’t available when Reflow is selected in the View menu. Audit the space usage of a PDF Auditing the space usage gives you a report of the total number of bytes used for specific document elements, including fonts, images, bookmarks, forms, named destinations, and comments, as well as the total file size.
  • Page 329 USING ACROBAT 9 PRO Editing PDFs Images panel The Images panel of the PDF Optimizer lets you set options for color, grayscale, and monochrome image compression, and image downsampling. Change the PDF compatibility in the Images panel of the PDF Optimizer dialog box. Specify the following options, as needed: Reduces file size by lowering the resolution of images, which involves merging the colors of original Downsample...
  • Page 330 USING ACROBAT 9 PRO Editing PDFs Fonts panel To ensure an exact match to the source document, it’s a good idea to embed all fonts used in the document. If you don’t need an exact match and you prefer a smaller file, you can choose not to embed fonts for roman text and East Asian text (Traditional Chinese, Simplified Chinese, Korean, and Japanese).
  • Page 331 USING ACROBAT 9 PRO Editing PDFs Removes embedded print settings, such as page scaling and duplex mode, from the Discard Embedded Print Settings document. Removes embedded search indexes, which reduces file size. Discard Embedded Search Index Removes all bookmarks from the document. Discard Bookmarks Discard User Data panel Use the Discard User Data panel to remove any personal information that you don’t want to distribute or share with...

  • Page 332: Editing Text And Objects

    USING ACROBAT 9 PRO Editing PDFs Editing text and objects Choosing a tool A common misconception about PDF documents is that they should behave like any other document that contains images and text, letting you freely move or edit items on a page. A PDF is like a snapshot of your original document. You can perform minor touch-ups, but if your PDF requires substantial revision, it’s easier to make changes to the source document and regenerate the PDF.
  • Page 333 USING ACROBAT 9 PRO Editing PDFs You can edit text on rotated lines in the same way as on horizontal lines, and you can edit text using vertical fonts in the same way as text using horizontal fonts. The baseline offset or shift for vertical fonts is left and right, instead of up and down for horizontal fonts.
  • Page 334 USING ACROBAT 9 PRO Editing PDFs Replace custom fonts (A) with local fonts (B). In the Font Size menu, select a size that closely matches the custom font. Leave the other properties in the Text tab as they are. Edit text attributes Select the TouchUp Text tool.
  • Page 335 Note: Reader users can use the Typewriter tool if the document author enables use of the Typewriter tool for that PDF. To enable use of the Typewriter tool, open the PDF and choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader.
  • Page 336 USING ACROBAT 9 PRO Editing PDFs Insert special characters You can insert certain special characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged PDF to improve the way it reflows. You can also insert these special characters in any PDF to improve the way it’s read by a screen reader or simply to edit it for general readability purposes.
  • Page 337 USING ACROBAT 9 PRO Editing PDFs Right-click the page and choose Place Image. Choose one of the following file formats: BMP, GIF, JPEG, PCX, PNG, or TIFF. Select an image file, and click Open. A copy of the image file appears in the center of the page, at the same resolution as the original file. Another way to use the TouchUp Object tool is to combine content from two pages into one.
  • Page 338 USING ACROBAT 9 PRO Editing PDFs Move an object Click the object with the TouchUp Object tool , the Select Object tool , or the tool used to create the object. Move the image or object: • Drag the object to the desired location. Objects cannot be dragged to a different page (you can cut and paste them to a new page instead).

  • Page 339: Setting Up A Presentation

    Note: If the image can’t open in Adobe Photoshop, verify that Photoshop is configured correctly. If a message asks whether to convert to ICC profiles, choose Don’t Convert. If the image window displays a checkerboard pattern when it opens, the image data could not be read.
  • Page 340 USING ACROBAT 9 PRO Editing PDFs Use the Full Screen button (circled) to view and navigate PDFs as a slide show. Define an initial view When a user opens your PDF document or PDF Portfolio, they see the initial view of the PDF. You can set the initial view to the magnification level, page, and page layout that you want.
  • Page 341 USING ACROBAT 9 PRO Editing PDFs • Set Open To Page to the page on which you want to start the presentation. Select Open In Full Screen Mode to open the document without the menu bar, toolbar, or window controls displayed.

  • Page 342: Document Properties And Metadata

    USING ACROBAT 9 PRO Editing PDFs • In the Pages panel, select the page thumbnails you want to apply transitions to, and choose Page Transitions from the options menu In the Set Transitions dialog box, choose a transition effect from the Transition menu. These transition effects are the same as those set in the Full Screen preferences.
  • Page 343 USING ACROBAT 9 PRO Editing PDFs If substitute fonts are used and you aren’t satisfied with their appearance, you may want to install the original fonts on your system or ask the document creator to re-create the document with the original fonts embedded in it. Describes how the PDF appears when it’s opened.
  • Page 344 USING ACROBAT 9 PRO Editing PDFs The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can save and import the document metadata XML source code in XMP format, making it easy to share metadata among different documents.
  • Page 345 USING ACROBAT 9 PRO Editing PDFs Use the Object Data tool to view object grouping and object data. More Help topics “Find text in multiple PDFs” on page 352 View object metadata Choose Tools > Advanced Editing > TouchUp Object tool. Select an object, right-click the selection, and choose Show Metadata.

  • Page 346: Layers

    To retain layers when you convert InDesign CS documents to PDF, make sure that Compatibility is set to Acrobat 6.0 (PDF 1.5) or higher. Additionally, make sure that Create Acrobat Layers is selected in the Export Adobe PDF dialog box.
  • Page 347 USING ACROBAT 9 PRO Editing PDFs Note: In a nested layer group, if the parent layer is hidden, the nested layers are automatically hidden as well. If the parent layer is visible, nested layers can be made visible or hidden. From the options menu , choose one of the following: Shows every layer across every page of the document.
  • Page 348 USING ACROBAT 9 PRO Editing PDFs Determines whether the layer appears in the resulting document when the PDF file is exported to an Export application or file format that supports layers. Any additional properties that the creator of the layered PDF has associated with a specific layer are shown in the box at the bottom of the Layer Properties dialog box.
  • Page 349 USING ACROBAT 9 PRO Editing PDFs Close the dialog boxes. You can test the link by changing the layer settings, selecting the Hand tool, and clicking the link. Import layers You can import layers from a PDF or image file into a target PDF. Supported image file formats are BMP, GIF, JPEG, JPEG 2000, PCX, PNG, and TIFF.

  • Page 350: Processing In Batches

    Developers can further enhance batch processing and other robust capabilities in Acrobat by using the Acrobat Software Development Kit (SDK) to create scripts and plug-ins for their particular needs. For more information about the Acrobat SDK, see www.adobe.com/go/learn_acr_sdk_doc_en. Run a predefined batch sequence Acrobat includes several simple, predefined batch sequences that you can use to streamline your work.
  • Page 351 USING ACROBAT 9 PRO Editing PDFs To prevent this dialog box from appearing in the future: In the Preferences dialog box under Batch Processing, deselect Show The Run Sequence Confirmation Dialog. In the Select Files To Process dialog box, select the files that you want, and then click Select. (In Windows, these files must be in the same folder.) If a message asks for additional input for a specific command in the sequence, select the options you want and click OK.
  • Page 352 USING ACROBAT 9 PRO Editing PDFs To change the options for a particular command, select the command from the list on the right, and click Edit. (The Edit button is unavailable if you select a command that has no options.) When you’re done, click OK, and then click OK to return to the Edit Batch Sequence dialog box.
  • Page 353 USING ACROBAT 9 PRO Editing PDFs Toggle Interactive Mode A. Interactive mode is not available. B. Interactive mode is available but not selected. C. Interactive mode is selected. Create a new batch sequence Choose Advanced > Document Processing > Batch Processing. Click New Sequence.

  • Page 354: Using Geospatial Pdfs

    USING ACROBAT 9 PRO Editing PDFs Using Geospatial PDFs About geospatial PDFs A geospatial PDF contains information that is required to georeference location data. When geospatial data is imported into a PDF, Acrobat retains the geospatial coordinates. With the coordinates, you can view and interact with the PDF to find and mark location data.
  • Page 355 USING ACROBAT 9 PRO Editing PDFs (Optional) To add a comment (such as a place name or address), click the location marker, and then add the information in the comment box. To end the search, right-click inside the map. Then select Hide Location Search, to remove the search boxes. Mark geospatial locations Open a geospatial PDF and choose Tools >...
  • Page 356 USING ACROBAT 9 PRO Editing PDFs Acrobat copies the data in this format: latitude then longitude, separated by a space. Paste the data into the address bar of a web mapping service that can interpret the location data. Change measurement units within a document To change the type of measurement units, right-click inside the map with the Measuring tool and choose Distance Unit or Area Unit.

  • Page 357: Chapter 12: Searching And Indexing

    Chapter 12: Searching and indexing You have lots of control and lots of possibilities for running effective and efficient searches in Adobe® Acrobat® 9 Pro. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs.
  • Page 358 Note: If documents are encrypted (have security applied to them), you cannot search them as part of a multiple-document search. Open those documents first and search them one at a time. However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search.
  • Page 359 USING ACROBAT 9 PRO Searching and indexing • In the Search window, type the search text. In the Search window, select All PDF Documents In. From the pop-up menu directly below this option, choose Browse For Location. Select the location, either on your computer or on a network, and click OK. To specify additional search criteria, click Use Advanced Search Options, and specify the options.

  • Page 360: Advanced Search Options

    USING ACROBAT 9 PRO Searching and indexing Sort instances in the search results ❖ Select an option from the Sort By menu near the bottom of the Search window. Results can be sorted by Relevance Ranking, Date Modified, Filename, or Location. Icons shown with search results The icon next to an instance of the search results indicates the search area in which the instance appears.
  • Page 361 USING ACROBAT 9 PRO Searching and indexing Includes the basic search options plus four additional options: Use These Additional Criteria (text options) • Searches for two or more words that are separated by no more than a specified number of words, as set Proximity in the Search preferences.
  • Page 362 USING ACROBAT 9 PRO Searching and indexing Use parentheses to specify the order of evaluation of terms. For example, type white AND (whale OR ahab) to find all documents that contain either white and whale or white and ahab. (The query processor performs an OR query on whale and ahab and then performs an AND query on those results with white.

  • Page 363: Creating Pdf Indexes

    USING ACROBAT 9 PRO Searching and indexing Limits the search results in the Search PDF window to a specific Maximum Number Of Documents Returned In Results number of documents. The default value is 500, but you can enter any number from 1 to 10,000. Limits the search results to those in which the number of words between the Range Of Words For Proximity Searches search terms isn’t greater than the number you specify.
  • Page 364 USING ACROBAT 9 PRO Searching and indexing Preparing PDFs for indexing Begin by creating a folder to contain the PDFs you want to index. All PDFs should be complete in both content and electronic features, such as links, bookmarks, and form fields. If the files to be indexed include scanned documents, make sure that the text is searchable.
  • Page 365 USING ACROBAT 9 PRO Searching and indexing If you already have specialized training in Adobe PDF, you can define custom data fields, such as Document Type, Document Number, and Document Identifier, when you create the index. This is recommended only for advanced users and is not covered in Acrobat Complete Help.
  • Page 366 Excluding numbers can significantly reduce the size of an index, making searches faster. Select this option if your collection includes PDFs created before Acrobat 2.0, which Add IDs To Adobe PDF v1.0 Files did not automatically add identification numbers. ID numbers are needed when long Mac OS filenames are shortened as they are translated into MS-DOS filenames.
  • Page 367 Acrobat then re-creates the index according to the flags in the BPDX file. For more information on scheduling an indexing update, search for BPDX at www.adobe.com/support. Note: To use BPDX files, in the Preferences dialog box under Catalog, select Allow Catalog Batch Files (.bpdx) To Be Run.
  • Page 368 USING ACROBAT 9 PRO Searching and indexing Moving collections and their indexes You can develop and test an indexed document collection on a local hard drive and then move the finished document collection to a network server or disk. An index definition contains relative paths between the index definition file (PDX) and the folders containing the indexed documents.

  • Page 369: Chapter 13: Multimedia And 3D Models

    Chapter 13: Multimedia and 3D models The possibilities for Adobe PDFs extend to the richness of multimedia communication. PDFs can include video clips, digital audio, interactive content, and 3D models that readers can move, turn, zoom in on, and examine part by part.
  • Page 370 USING ACROBAT 9 PRO Multimedia and 3D models Multimedia Trust preferences Multimedia files within PDFs sometimes need additional resources to play. For example, some files require resources from the Internet, such as a multimedia player. You can set trust settings to determine whether multimedia content is allowed to use external resources.
  • Page 371 All multimedia that is developed in Flash® as well as multimedia that is H.264 compliant can be played back in Adobe Reader® 9 and later. (H.264, also known as MPEG-4 part 10, is a video compression standard that provides high quality video without substantially increasing file size.) Video files of varying formats and filename extensions can be H.264...
  • Page 372 Acrobat 6.0 (And Later) Compatible Media Acrobat or Adobe Reader to play the clip. If you choose the Acrobat 6.0 Compatible Media option, you have many more choices, such as the option to embed the video and add multiple renditions. However, users with earlier versions of Acrobat must download Adobe Reader to play your clip.
  • Page 373 USING ACROBAT 9 PRO Multimedia and 3D models To display an image in the play area when the video or sound isn’t playing, select a poster option, and then click OK. After you add the video to the PDF, you can specify additional properties that determine how the clip appears and plays.
  • Page 374 USING ACROBAT 9 PRO Multimedia and 3D models Available when you are adding a video that is not in FLV format. Video tab • Drag the Start and End markers below the slider bar to remove unwanted frames from the clip. Preview and Trim This option is only available when a video clip is first added to a PDF.
  • Page 375 Create alternate renditions Multimedia that is developed in Flash can be played on any computer that has Adobe Reader 9. For multimedia in other formats, create alternate renditions or add other renditions to ensure that users can play the video clip on their systems.
  • Page 376 USING ACROBAT 9 PRO Multimedia and 3D models Note: Media players have different capabilities. Some rendition settings, such as player controls, are not available for some players. In such cases, you can determine whether the player may be used to play the rendition by changing the requirement settings on the Playback Requirements tab.
  • Page 377 USING ACROBAT 9 PRO Multimedia and 3D models if you set the volume to 50% in the Playback Requirements tab, and you don’t want the rendition to be played unless this volume level can be used, make sure the Required box next to Volume is selected. Set multimedia properties for legacy media You can specify properties for Acrobat 6.0 compatible multimedia files and Acrobat 5.0 compatible multimedia files.

  • Page 378: Adding 3D Models To Pdfs

    USING ACROBAT 9 PRO Multimedia and 3D models Adding 3D models to PDFs Add 3D models to a PDF page You can use the 3D tool to place a 3D file (in U3D 3rd Edition format) on a PDF page. Acrobat Pro can create 3D PDFs but only from U3D ECMA 1 files.
  • Page 379 USING ACROBAT 9 PRO Multimedia and 3D models The options on the 3D tab are the same as the options on the 3D toolbar except for the following: For models created with animation, this setting determines how the animation runs in Acrobat. Animation Style Allows you to use different model views.

  • Page 380: Interacting With 3D Models

    Note: You can hide the toolbar by right-clicking the 3D model and choosing Tools > Hide Toolbar. To show the toolbar, choose Show Toolbar from the same context menu. This option isn’t available in Adobe Reader. Last updated 9/30/2011...
  • Page 381 USING ACROBAT 9 PRO Multimedia and 3D models 3D navigation tools Turns 3D objects around relative to the screen. How the objects move depends on the starting view, where Rotate you start dragging, and the direction in which you drag. Note: You can also use the Hand tool to rotate an object.
  • Page 382 USING ACROBAT 9 PRO Multimedia and 3D models Opens the color picker, which you can use to select a different color for the space surrounding the Background Color 3D object. Shows and hides cross sections of the object. Click the pop-up menu to open the Cross Section Toggle Cross Section Properties dialog box.
  • Page 383 3D toolbar. Or, right-click the 3D model and choose Show Model Tree. Note: Using the Model Tree requires version 7.0.7 or later of either Acrobat or Adobe Reader. Users with earlier versions can interact with 3D models but not with the Model Tree.
  • Page 384 You can also add to and edit views in the View pane. For example, after you isolate and rotate a part, you can save that particular view, including the camera angle, background, lighting, and other attributes. This feature is not available for Adobe Reader. The lower pane displays other information, including properties and metadata, if any, about the Object Data pane object or part.
  • Page 385 USING ACROBAT 9 PRO Multimedia and 3D models Manipulating parts A. Selected part B. Hidden part C. Isolated part D. Transparent part In the 3D model, use the Hand tool to click the part you want to manipulate. If a preference setting prevents you from using the Hand tool, select the part in the Model Tree list.
  • Page 386 USING ACROBAT 9 PRO Multimedia and 3D models Displays a see-through version of the selected part. Transparent Creates a separate XML file of either Whole Tree or Current Node of the 3D model. Export As XML Creates a separate file in CSV format that contains all of the model data. You can export the data from Export As CSV the whole Model Tree or a selected node.
  • Page 387 USING ACROBAT 9 PRO Multimedia and 3D models Cuts the cross-section on a plane defined by any three points that you click the 3D model. (The Align To 3 Points dialog box is dimmed until you click three points of a model.) Indicates where the cutting plane slices the 3D model by adding a colored outline.
  • Page 388 USING ACROBAT 9 PRO Multimedia and 3D models 3D measurement display Click a 3D model in a PDF to enable it. Click the 3D Measurement Tool icon on the 3D toolbar. (If the 3D toolbar view is set for consolidated tools, select the 3D Measurement tool from the pop-up menu next to the Navigation tool.) Select the options you want in the Snap Enables and Measurement Types areas of the 3D Measurement Tool palette.
  • Page 389 Change the 3D Measuring preferences to determine how 3D data is measured. These options appear in the Measuring (3D) panel of the Preferences dialog box. Note: In Adobe Reader, these preferences apply to PDFs that have commenting enabled. Displays measurements based on the model units, if present, Use Scales And Units From Model (When Present) generated from the original 3D model.
  • Page 390 USING ACROBAT 9 PRO Multimedia and 3D models Turns on snap and specifies whether points, arcs, edges, silhouette edges, or faces are snapped to. 3D Snap Settings Sensitivity indicates how close the pointer must be to the item being snapped to. For Snap Hint Color, specify the color of the snap line that appears when you hold the pointer over the 3D object.
  • Page 391 USING ACROBAT 9 PRO Multimedia and 3D models Set 3D views The default view of a 3D model lets you quickly revert to a starting point at any time as you interact with the model. A default view is different from a preview, which determines what the 3D model looks like when it’s not activated. The list of all available views for the 3D model appears in the Views menu on the 3D toolbar and in the View pane of the Model Tree.
  • Page 392 USING ACROBAT 9 PRO Multimedia and 3D models From the Select Action menu, choose Go To A 3D/Multimedia View, and then click Add. In the Select A 3D View dialog box, select the 3D annotation for the 3D model from the list on the left, and then select a view option on the right: Matches the 3D rotation, pan, and zoom characteristics that are active in your document at the time you Current View...
  • Page 393 USING ACROBAT 9 PRO Multimedia and 3D models Determines whether the Model Tree is displayed when the 3D model is activated. Open Model Tree On 3D Activation Choose Use Annotation’s Setting to use whichever setting the author used when adding the 3D model to the PDF. Determines whether the 3D toolbar is shown or hidden when a 3D model is activated.
  • Page 394 When you add comments by using the tools on the Comment & Markup toolbar, a new view is created in the Model Tree called CommentView. Note: Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. Display the Comment & Markup toolbar (Tools > Comment & Markup > Show Comment & Markup Toolbar).
  • Page 395 USING ACROBAT 9 PRO Multimedia and 3D models Display comments for a 3D object Do one of the following: • In the Model Tree, select a view that contains comments. • Click the Comments button or choose View > Navigation Panels > Comments. •...

  • Page 396: Chapter 14: Color Management

    A color management system translates colors with the help of color profiles. A profile is a mathematical description of a device’s color space. For example, a scanner profile tells a color management system how your scanner “sees” colors. Adobe color management uses ICC profiles, a format defined by the International Color Consortium (ICC) as a cross- platform standard.

  • Page 397: Do You Need Color Management

    USING ACROBAT 9 PRO Color management Because no single color-translation method is ideal for all types of graphics, a color management system provides a choice of rendering intents, or translation methods, so that you can apply a method appropriate to a particular graphics element.

  • Page 398: Keeping Colors Consistent

    Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images in from external sources, edit documents and transfer them between Adobe applications, and output your finished compositions. This system is based on conventions developed by the International Color Consortium, a group responsible for standardizing profile formats and procedures so that consistent and accurate color can be achieved throughout a workflow.
  • Page 399 “Synchronize color settings across Adobe applications” on page 393.) • If you use only one Adobe application, or if you want to customize advanced color management options, you can change color settings for a specific application. (See “Set up color management”...
  • Page 400 Adobe recommends that you synchronize color settings before you work with new or existing documents. Open Bridge. To open Bridge from a Creative Suite application, choose File > Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS).

  • Page 401: Color-Managing Imported Images

    • Choose a CMYK working space that matches your CMYK output conditions to ensure that you can accurately define and view process colors. • Select colors from a color library. Adobe applications come with several standard color libraries, which you can load using the Swatches panel menu.
  • Page 402 CMYK color policy back to Preserve Numbers (Ignore Linked Profiles). You can override safe CMYK settings when you print a document or save it to Adobe PDF. However, doing so may cause colors to be reseparated. For example, pure CMYK black objects may be reseparated as rich black. For more information on color management options for printing and saving PDFs, search in Help.

  • Page 403: Color-Managing Documents For Online Viewing

    When you color-manage documents that will be viewed exclusively on the web, Adobe recommends that you use the sRGB color space. sRGB is the default working space for most Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat).

  • Page 404: Proofing Colors

    USING ACROBAT 9 PRO Color management Color-managing HTML documents for online viewing Many web browsers do not support color management. Of the browsers that do support color management, not all instances can be considered color-managed because they may be running on systems where the monitors are not calibrated.
  • Page 405 USING ACROBAT 9 PRO Color management Soft-proof presets Creates a soft proof of colors using the current CMYK working space as defined in the Color Settings Working CMYK dialog box. Creates a soft proof of colors using the document’s CMYK profile. Document CMYK (InDesign) Working Cyan Plate, Working Magenta Plate, Working Yellow Plate, Working Black Plate, or Working CMY Plates Creates a soft proof of specific CMYK ink colors using the current CMYK working space.

  • Page 406: Color-Managing Documents When Printing

    Your options for printing color-managed documents depend on the Adobe application you use, as well as the output device you select. In general, you have the following choices for handling colors during printing: •...
  • Page 407 Color-managing PDFs for printing When you create Adobe PDFs for commercial printing, you can specify how color information is represented. The easiest way to do this is using a PDF/X standard; however, you can also specify color-handling options manually in the Output section of the PDF dialog box.

  • Page 408: Working With Color Profiles

    For example, R=127, G=12, B=107 is just a set of numbers that different devices will display differently. But when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light–in this case, a specific color of purple.
  • Page 409 USING ACROBAT 9 PRO Color management Managing color with profiles A. Profiles describe the color spaces of the input device and the document. B. Using the profiles’ descriptions, the color management system identifies the document’s actual colors. C. The monitor’s profile tells the color management system how to translate the document’s numeric values to the monitor’s color space.

  • Page 410: Calibrate And Profile Your Monitor

    To embed a color profile in a document you created in Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop EPS, Large Document Format, or TIFF.
  • Page 411 Color management Select the option for embedding ICC profiles. The exact name and location of this option varies between applications. Search Adobe Help for additional instructions. Embed a color profile (Acrobat) You can embed a color profile in an object or an entire PDF. Acrobat attaches the appropriate profile, as specified in the Convert Colors dialog box, to the selected color space in the PDF.
  • Page 412 USING ACROBAT 9 PRO Color management Assigns the working space profile to the document. Assign Current Working Space [working space] Lets you select a different profile. The application assigns the new profile to the document without Assign Profile converting colors to the profile space. This may dramatically change the appearance of the colors as displayed on your monitor.

  • Page 413: Color Settings

    Color settings Customize color settings For most color-managed workflows, it is best to use a preset color setting that has been tested by Adobe Systems. Changing specific options is recommended only if you are knowledgeable about color management and very confident about the changes you make.
  • Page 414 Adobe RGB is recommended when you prepare documents for print, because Adobe RGB’s gamut includes some printable colors (cyans and blues in particular) that can’t be defined using sRGB. Adobe RGB is also a good choice when working with images from professional-level digital cameras, because most of these cameras use Adobe RGB as their default color space.
  • Page 415 Preserves color numbers when opening files and importing images, but still allows you to use color management to view colors accurately in Adobe applications. Select this option if you want to use a safe CMYK workflow. In InDesign, you can override this policy on a per-object basis by choosing Object > Image Color Settings.
  • Page 416 In general, it is best to use the default rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color setting for North America or Europe, the default rendering intent is Relative Colorimetric.
  • Page 417 USING ACROBAT 9 PRO Color management Leaves colors that fall inside the destination gamut unchanged. Out-of-gamut colors are Absolute Colorimetric clipped. No scaling of colors to destination white point is performed. This intent aims to maintain color accuracy at the expense of preserving relationships between colors and is suitable for proofing to simulate the output of a particular device.

  • Page 418: Chapter 15: Printing

    If the desired printing option is in the Print dialog box, set it there rather than through the printer driver. The computer you wish to print an Adobe® PDF from must be connected either to a local, shared, or network printer and be configured to use that printer.
  • Page 419 USING ACROBAT 9 PRO Printing Prints the page area (including text, comments, and so on) that is visible in the current Current View/Selected Graphic view. The option name changes depending on whether you have no pages selected (Current View), a page or pages selected (Selected Pages), or an area on a page selected using the Snapshot tool (Selected Graphic).
  • Page 420 This option does not change the settings for print preview, but it does affect the color settings in the Advanced Print Setup dialog box. If you’re connected to the Internet, this option connects to the Adobe website for information on how Printing Tips to troubleshoot printing problems.
  • Page 421 USING ACROBAT 9 PRO Printing Note: To work with layers in Acrobat, convert the source document to PDF using a preset that preserves layers, such as Acrobat 6 (PDF 1.5) or later. View how layers print Click the Layers icon in the navigation panel.

  • Page 422: Other Ways To Print Pdfs

    USING ACROBAT 9 PRO Printing Prepopulates the Pages box in the Print Range section of the Print dialog box with the page ranges Print Page Range you enter here. This setting is useful in a workflow where documents include both instruction pages and legal pages. For example, if pages 1–2 represent instructions for filling out a form, and pages 3–5 represent the form, you can set up your print job to print multiple copies of only the form.
  • Page 423 USING ACROBAT 9 PRO Printing Choose additional page handling options. The Preview image changes as you specify options. Determines which sides of the paper print. Choose Both Sides to automatically print both sides of the Booklet Subset paper (your printer must support automatic duplex printing). Choose Front Side Only to print all pages that appear on the front side of the paper.

  • Page 424: Printing Custom Sizes

    USING ACROBAT 9 PRO Printing To rename a file or change the order of files within a PDF portfolio, use the File Details view. See “View and edit components of a PDF Portfolio” on page 114. Open the PDF Portfolio. To print only certain PDFs, select those PDFs. Choose File >...

  • Page 425: Advanced Print Settings

    Note: If you don’t see a Page Scaling menu, click the arrow next to the Printer menu to expose more controls in the Print dialog box. For more information about scaling documents for printing, see the “Page scaling” section of “Printing tips” document on the Adobe website. Advanced print settings About advanced print settings If normal print settings don’t produce the results you expect, you may need to specify options in the Advanced Print...

  • Page 426: Postscript Options

    USING ACROBAT 9 PRO Printing If a custom printer settings file exists with the settings you want, choose it from the Settings menu. Otherwise, choose Acrobat Default. To learn more about an option, select it. A description of it appears at the bottom of the dialog box. If normal printing doesn’t produce the desired results, select Print As Image and choose a resolution from the drop- down list.
  • Page 427 USING ACROBAT 9 PRO Printing Preserves hinting information in the original Emit CIDFontType2 As CIDFontType2 (PS Version 2015 And Greater) font when printing. If unselected, CIDFontType2 fonts are converted to CIDFontType0 fonts, which are compatible with a wider range of printers. This option is available for PostScript 3 and PostScript Level 2 (PostScript version 2015 and later) output devices.

  • Page 428: Output Options

    USING ACROBAT 9 PRO Printing Note: Some fonts cannot be downloaded to a printer, either because the font is a bitmap or because font embedding is restricted in that document. In these cases, a substitute font is used for printing, and the printed output may not match the screen display.
  • Page 429 USING ACROBAT 9 PRO Printing Line screens A. 65 lpi: Coarse screen for printing newsletters and grocery coupons B. 85 lpi: Average screen for printing newspapers C. 133 lpi: High-quality screen for printing four-color magazines D. 177 lpi: Very fine screen for printing annual reports and images in art books The PPD files for high-resolution imagesetters offer a wide range of possible screen frequencies, paired with various imagesetter resolutions.
  • Page 430 Include marks and bleeds You can place printer marks on the page to indicate the boundaries of document boxes supported by Adobe PDF, such as trim boxes and bleed boxes. These marks are not added as page content; however, they are included in the PostScript output.

  • Page 431: Color Management Options

    USING ACROBAT 9 PRO Printing Printer marks A. Trim marks B. Registration marks C. Page information D. Color bars E. Bleed marks Select Marks And Bleeds on the left side of the Advanced Print Setup dialog box. Choose the printer marks you want. The marks appear in the preview on the left side of the Advanced Print Setup dialog box.

  • Page 432: Printing Color

    Output Preview dialog box. (Choose Advanced > Print Production > Output Preview.) This option allows you to simulate the appearance of one device on another. Printing color For information on color workflows, see www.adobe.com/studio/print/pdfs/CS3_color_workflows.pdf. Preview how colors overprint Overprint preview provides an onscreen simulation that approximates blending and overprinting in the color- separated output.
  • Page 433 USING ACROBAT 9 PRO Printing About composite printing When you print a color PDF, all of the colors used in the file print on one plate. This process is called composite printing. The options available in the Output panel of the Advanced Print Setup dialog box depend on the selected printer.
  • Page 434 PostScript 3 output device or a PostScript Level 2 device whose RIP supports in- RIP separations. For more information on high-end PDF printing, see these resources: • Adobe PDF in the Print Production Workflow: www.adobe.com/studio/print/pdfs/PDF_wp_A9_updates_july08.pdf. • Adobe Creative Suite 4 Printing Guide: www.adobe.com/designcenter/cs4/articles/cs4_printguide.html.
  • Page 435 • Choose In-RIP Separations if the PPD supports in-RIP separations. Trapping options appear. From the Trapping menu, choose Adobe In-RIP or Off. If you choose Adobe In-RIP, click Trap Presets and select a preset. Click OK. Specify settings for halftone screen frequency and the angle at which the selected ink’s halftone screen is rotated.
  • Page 436 USING ACROBAT 9 PRO Printing More Help topics “Adobe In-RIP trapping” on page 433 Saving separations as PostScript Depending on the prepress software available, a service provider may be able to perform such prepress activities as trapping, imposition, separating, and OPI replacement at the output device’s RIP. Therefore, your service provider may prefer to receive a composite PostScript file of the document optimized for in-RIP separations rather than a preseparated PostScript file.

  • Page 437: Chapter 16: Print Production Tools

    Chapter 16: Print production tools Whether you’re a designer working on a creative piece or a print service provider preparing an Adobe® PDF for final output, you’ll find the print production tools essential to getting your job done. Tools for high-end output...

  • Page 438: Trapping Color

    • A Designer's Guide to Transparency for Print Output: www.adobe.com/designcenter/creativesuite/articles/cs3ip_transguide.pdf. • Reliable JDF Job Ticketing with Adobe Creative Suite using Acrobat 9 Pro: www.adobe.com/studio/print/pdfs/JDF-WP_A9_updates_july08.pdf. • Achieving accurate content in a PDF: www.adobe.com/go/lrvid4083_a9. • Using multiple applications in a creative workflow: www.adobe.com/go/lrvid4205_a9.
  • Page 439 PPD by using the operating system driver. • An Adobe PostScript Level 2 or later output device that uses a RIP that supports Adobe In-RIP Trapping. To find out if a PostScript output device supports Adobe In-RIP Trapping, contact the manufacturer or your print service provider.
  • Page 440 USING ACROBAT 9 PRO Print production tools More Help topics “Adjusting ink neutral density values” on page 438 “Customize trapping for specialty inks” on page 439 “Adjust the trapping sequence” on page 439 Specify settings using trap presets A trap preset is a collection of trap settings you can apply to pages in a PDF. Use the Trap Presets dialog box for entering trap settings and saving a collection of settings as a trap preset.
  • Page 441 USING ACROBAT 9 PRO Print production tools Trap assignments list presets you have applied to various pages; trap assignments are updated each time you click Assign. In the Trap Presets dialog box, click Assign. For Trap Preset, choose the preset you want to apply. Select the pages you want to apply the trap preset to.
  • Page 442 4 points, the resulting trap width is limited to 4 points. However, the value you specified will continue to be displayed, because if you switch to Adobe In-RIP Trapping, traps larger than 4 points are applied as you specified.
  • Page 443 USING ACROBAT 9 PRO Print production tools Indicates the minimum amount of black ink required before the Black trap width setting is applied. The Black Color default value is 100%. For best results, use a value no lower than 70%. Indicates the neutral density value at or above which InDesign considers an ink to be black.
  • Page 444 USING ACROBAT 9 PRO Print production tools The Black Color setting is useful when you must compensate for extreme dot gain (as when using low-grade paper stock). These situations cause black percentages lower than 100% to print as solid areas. By screening back blacks or rich blacks (using tints of solid black) and decreasing the Black Color setting from its default of 100%, you can compensate for dot gain and ensure that the trapping engine will apply the proper trap width and placement to black objects.
  • Page 445 USING ACROBAT 9 PRO Print production tools Some spot colors, such as turquoise or neon orange, are significantly darker or lighter than their Other spot inks CMYK equivalents. You can determine whether this is the case by comparing printed swatches of the actual spot inks to printed swatches of their CMYK equivalents.

  • Page 446: Previewing Output

    USING ACROBAT 9 PRO Print production tools Previewing output Output Preview dialog box overview The Output Preview dialog box simulates how your PDF looks in different conditions. The top part of the dialog box has several controls for previewing your document. The Preview menu allows you to switch between previewing separations and previewing color warnings.
  • Page 447 USING ACROBAT 9 PRO Print production tools For a video on previewing output, see www.adobe.com/go/lrvid4083_a9. More Help topics “About color profiles” on page 402 “About monitor calibration and characterization” on page 403 “Ink Manager overview” on page 446 “Soft-proofing colors” on page 398 Open the Output Preview dialog box ❖...
  • Page 448 USING ACROBAT 9 PRO Print production tools • To hide one or more separations, deselect the box to the left of each separation name. • To view all process or spot plates at once, select the box for Process Plates or Spot Plates. Note: A single process or spot plate appears as a black plate.

  • Page 449: Color Conversion And Ink Management

    Color Management panel of the Preferences dialog box provides profiles for converting unmanaged colors. You can also select specific profiles based on local press conditions. For a video on converting colors in a PDF: www.adobe.com/go/lrvid4083_a9. More Help topics “Why colors sometimes don’t match”...
  • Page 450 USING ACROBAT 9 PRO Print production tools Convert Colors dialog box overview If you output your PDF to a high-end device or incorporate it in a prepress workflow, you can convert color objects to CMYK or another color space. Unlike other Acrobat features that temporarily convert colors during printing or viewing, the Convert Colors feature changes the color values in the document.
  • Page 451 USING ACROBAT 9 PRO Print production tools • Objects set in spot colors can be preserved, converted, or mapped (aliased) to any other ink present in the document. Objects include Separation, DeviceN, and NChannel color spaces. Spot colors can also be mapped to a CMYK process color, if the process color model of the destination space is CMYK.
  • Page 452 USING ACROBAT 9 PRO Print production tools Select a conversion option if applicable: Preserves the color values of objects drawn in CMYK, RGB, or grayscale during conversion. This Preserve Black option prevents text in RGB black from being converted to rich black when converted to CMYK. Converts device gray to CMYK.
  • Page 453 USING ACROBAT 9 PRO Print production tools Note: InDesign and Acrobat share the same Ink Manager technology. However, only InDesign has the Use Standard Lab Values For Spots option. Ink Manager A. Process ink B. Aliased Spot ink C. Spot ink Open the Ink Manager in Acrobat Do one of the following: •...

  • Page 454: Printer Marks And Hairlines

    424. Note: A PDF created from Adobe InDesign CS and later can include printer marks, either in a separate layer or on the page. You can view these marks using the Layers tab in Acrobat. If the printer marks were exported as a layer, any printer marks you create using the Acrobat Add Printer Marks feature replace the InDesign printer marks.
  • Page 455 USING ACROBAT 9 PRO Print production tools You can switch between boxes without losing the margins you set for each. As you adjust individual boxes, the preview in the Crop Pages dialog box is redrawn to reflect the new settings. For example, if you expand the crop or media box, the page content “shrinks”...

  • Page 456: Transparency Flattening

    Flattening may be necessary when you print or when you save or export to other formats that don’t support transparency. To retain transparency without flattening when you create PDF files, save your file as Adobe PDF 1.4 (Acrobat 5.0) or later.
  • Page 457 Print production tools Overlapping art is divided when flattened. For more information, search for transparency-related documents on the Adobe website at www.adobe.com. Flattener Preview dialog box overview Use the preview options in the Flattener Preview dialog box to highlight the areas and objects that are transparent, as well as those affected by transparency flattening.
  • Page 458 USING ACROBAT 9 PRO Print production tools Flattener Preview dialog box displays a preview of current PDF page using preview and flattener settings. Open the Flattener Preview dialog box ❖ Choose Advanced > Print Production > Flattener Preview, or select the Flattener Preview button on the Print Production toolbar.
  • Page 459 USING ACROBAT 9 PRO Print production tools Note: (Illustrator) If the flattening settings aren’t visible, select Show Options from the palette menu to display them. If the artwork contains overprinted objects that interact with transparent objects, in Illustrator, select an option from the Overprints menu.
  • Page 460 USING ACROBAT 9 PRO Print production tools Highlights objects and intersections of objects that will be rasterized because All Rasterized Regions (InDesign only) there is no other way of representing them in PostScript or because they are more complex than the threshold specified by the Rasters/Vectors slider.
  • Page 461 Once you create a custom flattener preset, you can edit it in PDF Optimizer. Flattener presets are stored in the same location as printer settings files: \Documents and Settings\[current user]\Application Data\Adobe\Acrobat\9.0\Preferences (Windows XP) Last updated 9/30/2011...
  • Page 462 Users/[current user]/Library/Preferences/Acrobat/9.0 (Mac OS) Note: Flattener presets created in Acrobat have a different file format from the presets created in other Adobe applications, so you cannot share them between applications. Choose Advanced > Print Production > Flattener Preview, or select the Flattener Preview button on the Print Production toolbar.

  • Page 463: Chapter 17: Preflight

    Chapter 17: Preflight To verify that your Adobe® PDF contains only the features, fonts, and formatting that you’ve specified, use the Preflight tool to inspect and, in certain cases, correct the document’s contents. Analyzing documents About preflight inspections The Preflight tool analyzes the contents of a PDF to determine its validity for print production and a variety of other conditions that you can specify.
  • Page 464 USING ACROBAT 9 PRO Preflight Preflight dialog box A. Views B. Preflight profiles, checks, or fixes C. Display Settings Alert (off by default) D. Groups E. Profile description Run a preflight inspection You can use or modify an existing profile, or create your own. Open the PDF and select Advanced >...
  • Page 465 USING ACROBAT 9 PRO Preflight For videos on preflight inspections, see these resources: • Preflighting for creative professionals: www.adobe.com/go/lrvid4084_a9 • Assigning objects to layers using Preflight: http://tv.adobe.com/#vi+f1588v1748 More Help topics “About preflight profiles” on page 467 “Convert PDFs to PDF/X, PDF/A, or PDF/E”...

  • Page 466: Viewing Preflight Results, Objects, And Resources

    USING ACROBAT 9 PRO Preflight A description of the intended printing condition of the job, including type of printing (for example, Output Condition offset commercial), paper type, and screen frequency. You can modify this description for output conditions you edit or create from scratch.
  • Page 467 USING ACROBAT 9 PRO Preflight Preflight dialog box with problem objects The icons at the top of the Preflight dialog box indicate that at least one issue of a particular severity has been found: the red error icon , the yellow warning icon , and the blue Info icon for information only (with no errors or warnings).
  • Page 468 USING ACROBAT 9 PRO Preflight Problem object on the PDF page More Help topics “Preflight preferences” on page 459 “Run a preflight inspection” on page 458 Use Snap View to view a problem object Use Snap View to isolate an item when you’re working with pages containing complex, overlapping areas. Some items, such as document information fields or page labels, cannot be displayed.
  • Page 469 USING ACROBAT 9 PRO Preflight View resources and general information The Overview section of the Preflight dialog box lists all types of properties and resources for the document. It lists the color spaces, fonts, patterns, halftone settings, graphic states, and images used in the document. It also lists general information about the analyzed document.

  • Page 470: Preflight Reports

    Note: You can overwrite an existing audit trail by embedding a new audit trail. For a video on embedding an audit trail, see www.adobe.com/go/lrvid4084_a9. Preflight reports Create a results report You can capture the results of a preflight inspection in various types of reports.
  • Page 471 USING ACROBAT 9 PRO Preflight layers of mismatches or found objects according to the criteria used in the profile itself. Another layer called Other Objects includes objects that have nothing to do with the profile used. Produces a structured report for workflow systems that can interpret and process the preflight results. For XML Report details, contact your print service provider.

  • Page 472: Advanced Inspections

    (Optional) Save the report. Advanced inspections Viewing preflight problems inside the PDF structure For detailed information on PDF structure, see the documents on the Adobe PDF Technology Center at www.adobe.com/go/learn_acr_pdftechnology_en (English only). If you have advanced knowledge of the PDF file format, examine the internal structure of the PDF and its fonts for technical reasons for a preflight mismatch.

  • Page 473: Preflight Profiles

    Adobe Acrobat includes several predefined preflight profiles, organized into groups, such as Digital Printing, PDF Analysis, Prepress, and PDF/A, PDF/E, or PDF/X Compliance. You can use the predefined profiles as is or modify them to create custom profiles.
  • Page 474 USING ACROBAT 9 PRO Preflight To help you determine what document properties the preflight profile analyzes, you can review information about each selected check in the Preflight Edit Profile dialog box. This information describes what criteria the check uses to analyze, and possibly fix, a document property.
  • Page 475 USING ACROBAT 9 PRO Preflight Preflight Edit Profile dialog box A. Profile B. Predefined set of checks C. More options D. Profiles groups Add and remove profiles You can create your own custom preflight profiles. Before you create a new profile from scratch, review existing profiles for ones that achieve results similar to those you want.
  • Page 476 USING ACROBAT 9 PRO Preflight Duplicate a profile In the Profiles panel of the Preflight dialog box, click the Select Profiles button Select an existing profile, and choose Options > Duplicate Preflight Profile. The duplicate profile is added to the same group as the original profile. Create a profile group In the Preflight Edit Profile dialog box, choose New Group from the Group menu.
  • Page 477 USING ACROBAT 9 PRO Preflight Lock, unlock, and password-protect profiles You can prevent unauthorized changes to preflight profiles by locking profiles and giving them passwords. This may be useful if preflight profiles are shared among several users. You can lock or password-protect preflight profiles when you first create them or any time you save the preflight profiles.
  • Page 478 USING ACROBAT 9 PRO Preflight Change any of the following settings: • Enter a new name for the profile, and describe it in the Purpose box. • To apply password protection to the profile, select Password Protected from the pop-up menu. When prompted, type and reenter the password, and click OK.

  • Page 479: Additional Checks

    USING ACROBAT 9 PRO Preflight A profile summary is a PDF file. Additional checks About additional checks and properties The Preflight tool includes a collection of additional checks (called rules in previous versions of Acrobat) that you can add to a profile. These checks are available from the Custom Checks section of each profile. You can modify these checks in a variety of ways, depending on the PDF property they describe.
  • Page 480 Checks for optional content, which sometimes affect the appearance of a page. Layers Includes page numbers and page sizes that represent the various document boxes supported by Adobe PDF 1.3 Pages and later technology (media box, bleed box, trim box, and art box). This group also includes plate names for PDF pages that belong to a preseparated PDF.
  • Page 481 USING ACROBAT 9 PRO Preflight Lists all the standard entries that can also be accessed by the Document Info dialog box in Acrobat, Document Info and information that has been standardized by the ISO 15930 standard (PDF/X). Includes information embedded within the document, such as its title, author, copyright, and Document Metadata keywords applied to it.
  • Page 482 USING ACROBAT 9 PRO Preflight Custom checks A. Search B. Description C. Alerts D. Create New Check And Include in Current Profile E. Duplicate Check And Assign To Current Profile F. Edit Check G. Remove Check From Profile H. Include In Profile I. New Check J. Duplicate Check K. Edit Check L. Delete Check Add checks to a profile Acrobat includes several predefined preflight profiles, which you can use as is or modify to create custom profiles.
  • Page 483 USING ACROBAT 9 PRO Preflight • To add a check to the profile, select the check in the right panel, click the left-facing arrow, and adjust the alert type, if needed, from the pop-up menu at the lower left of the dialog box. The alert type, which is Error by default, specifies what kind of alert the Preflight tool displays if it finds a mismatch.

  • Page 484: Correcting Problem Areas

    USING ACROBAT 9 PRO Preflight Duplicate a single check In the Profiles panel of the Preflight dialog box, click the Select Single Checks button Select an existing check, and choose Options > Duplicate Preflight Check. Set up favorite single checks In the Profiles panel of the Preflight dialog box, click the Select Single Checks button Expand the groups as desired.
  • Page 485 USING ACROBAT 9 PRO Preflight Expand the category with the profile you want, and then expand the profile. If necessary, unlock the profile so that you can modify it. Choose Unlock from the pop-up menu at the top. Select Fixups from the items under the profile. Fixups are available from the Fixups section of each profile.
  • Page 486 USING ACROBAT 9 PRO Preflight Select a fixup from the column on the right and click the left-facing arrow to move the fixup to the column on the left. You can add as many fixups as you want. Note: To remove a fixup from a profile, select the fixup from the list on the left and click the right-facing arrow. Edit Fixup dialog box overview The Edit Fixup dialog box lists the types of predefined fixups you can add to a profile, and the values associated with each fixup.
  • Page 487 USING ACROBAT 9 PRO Preflight Create a fixup for a profile In the Profiles panel of the Preflight dialog box, click the Select Profiles button Select a profile and click the Edit button next to the profile name. On the left side of the dialog box, under the profile, select Fixups. If necessary, choose Unlocked from the pop-up menu.

  • Page 488: Pdf/X-, Pdf/A-, And Pdf/E-Compliant Files

    Note: You can also create PDF/X-, PDF/A-, and PDF/E-compliant files using Acrobat Distiller. For a shortcut on creating PDF/X-, PDF/A-, and PDF/E-compliant files, see Donna Baker’s Preflight and Export Shortcuts. For a video on creating PDF/X-compliant PDFs using Preflight, see www.adobe.com/go/lrvid4083_a9. More Help topics “Adobe PDF settings” on page 100 Convert to PDF/X, PDF/A, or PDF/E using a profile In the Preflight dialog box, click Profiles.

  • Page 489: Automating Document Analysis

    USING ACROBAT 9 PRO Preflight To apply corrections during the conversion, select the Apply Corrections option. Click the question mark icon to see a list of the fixups that are applied. To save the profile, click Save As Profile. To convert the PDF based on the selected profile and settings, click Save As. If the conversion succeeds, a green check mark appears in the Preflight dialog box.
  • Page 490 USING ACROBAT 9 PRO Preflight More Help topics “Processing in batches” on page 344 “Create a results report” on page 464 Create and edit a droplet for running a preflight inspection When you inspect files using a droplet, you can separate successful files from problem files, and review results in an optional report.

  • Page 491: Output Intents

    PDF, but this is typically only possible for PDF/X-1a files, or PDF/X-3 files that do not contain color-managed color. You include output intents when you create PDF/X (or PDF/A) files, using the Standards panel of the Adobe PDF Settings dialog box. (You access Adobe PDF Settings differently, depending on the application you’re using.) You can also use third-party plug-ins to include output intents.
  • Page 492 USING ACROBAT 9 PRO Preflight Export an ICC profile from an output intent On the Output Intents tab of Preflight Preferences, select the output intent and click Export ICC Profile. Specify a name and location, and click Save. The ICC profile appears with the other ICC profiles in the Profiles folder. Delete an output intent On the Output Intents tab of Preflight Preferences, select the output intent and click Delete Confirm the deletion.

  • Page 493: Chapter 18: Job Definition Format

    JDF job definitions can be generated directly from Acrobat or based on a JDF template supplied by the print provider. These templates typically include Adobe PDF conversion settings, preflight profiles, and sometimes other commonly used job specifications. Because JDF job definitions are based on XML, they can start as high-level definitions describing only a rough outline of a printed piece and be modified later to add more concrete details.

  • Page 494: View Jdf Job Definitions

    USING ACROBAT 9 PRO Job Definition Format View JDF job definitions A JDF job definition in Acrobat contains references to the files to be printed as well as instructions and information for print service providers at the production site. Open the JDF Job Definitions dialog box ❖...

  • Page 495: Edit Jdf Job Definitions

    You can edit these job definitions using the Edit JDF Job Definitions dialog box. The Contacts Manager and Media Manager both open dialog boxes for specifying information you can apply to each component in the print job. More Help topics “Adobe PDF presets” on page 97 “Adobe PDF settings” on page 100 “Preflight...

  • Page 496: Specify Contact Information For A Print Job

    USING ACROBAT 9 PRO Job Definition Format Uses the criteria in the selected preflight profile to validate the Adobe PDF files in the print job. The Preflight Profile preflight profile is determined by the production site specified in the Submit To option.

  • Page 497: Define Media Specifications For A Print Job

    USING ACROBAT 9 PRO Job Definition Format Add a contact to a job definition In the JDF Job Definitions dialog box, select a job definition, and click Edit. Click the Customer Info tab. In the Contacts section, click Add. Choose a name from the Contact pop-up menu. Double-click a job function in the right column, or choose job functions in the right column, and click the Add button.

  • Page 498: Add And Remove Jdf Job Definitions

    USING ACROBAT 9 PRO Job Definition Format Update the media specifications, as needed: • Click Add to enter new information. • Select an item in the list, and click Edit to update the information. • Select an item in the list, and click Remove. Media options Use Media options to specify paper requirements.

  • Page 499: Converting Job Definition Files To Html

    At any time, you can prepare your JDF package (the JDF file and PDF file) for submission using submission site instructions. Any preflight profile or PDF conversion settings file embedded in the job definition is used in the submission process. More Help topics “Adobe PDF presets” on page 97 “Adobe PDF settings” on page 100 “Run a preflight...
  • Page 500 When the job definition is sent through the submission process, any referenced non-Adobe PDF Conversion Settings PDF files are converted to Adobe PDF. The conversion settings come from either the PDF Conversion Settings embedded in the job definition or the Default PDF Conversion Settings pop-up menu in the Submission Site dialog box.
  • Page 501 USING ACROBAT 9 PRO Job Definition Format If inconsistency errors are listed in the Submit dialog box, select them to see if you can correct them in the job definition. The Update JDF button becomes available if you can. (You can also click Next and Previous to move among the fixable errors.) To update the job definition, select an error and click Update JDF.

  • Page 502: Chapter 19: Keyboard Shortcuts

    Chapter 19: Keyboard shortcuts This section lists common shortcuts for moving around a document. Keyboard shortcuts Keys for selecting tools To enable single-key shortcuts, open the Preferences dialog box, and under General, select the Use Single-Key Accelerators To Access Tools option. Tool Windows/UNIX action Mac OS action...
  • Page 503 USING ACROBAT 9 PRO Keyboard shortcuts Keys for working with comments To enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools option in General preferences. Result Windows/UNIX Action Mac OS Action Sticky Note tool Text Edits tool Stamp tool Current highlighting tool Cycle through highlighting tools: Shift+U (Windows only)
  • Page 504 USING ACROBAT 9 PRO Keyboard shortcuts Result Windows/UNIX Action Mac OS Action Scroll (when Hand tool is selected) Spacebar Spacebar Zoom in Ctrl+equal sign Command+equal sign Zoom out Ctrl+hyphen Command+hyphen Keys for general navigating Result Windows/UNIX Action Mac OS Action Move focus to menus (Windows, UNIX);...
  • Page 505 USING ACROBAT 9 PRO Keyboard shortcuts Keys for working with navigation panels Result Windows/UNIX Action Mac OS Action Open and move focus to navigation pane Ctrl+Shift+F5 Command+Shift+F5 Move focus among the document, message bar, and navigation panels Move focus to previous pane or panel Shift+F6 Shift+F6 Move among the elements of the active...
  • Page 506 USING ACROBAT 9 PRO Keyboard shortcuts Keys for accessibility Result Windows Action Mac OS Action Quick Check tool Shift+Ctrl+6 Shift+Command+6 Change reading settings for the current Shift+Ctrl+5 Shift+Command+5 document Reflow a tagged PDF, and return to Ctrl+4 Command+4 unreflowed view Activate and deactivate Read Out Loud Shift+Ctrl+Y Shift+Command+Y...

  • Page 507: Index

    Acrobat. See Adobe Acrobat 3D toolbar 374 printing preferences 70 Acrobat.com setting properties 71 about 145 Adobe PDF settings. See Adobe PDF options preferences 147 absolute colorimetric intent 103 Adobe Photoshop sharing files on 145 accelerators, single-key 279 as image editor 333...
  • Page 508 Assign Profile command 405 adding interactive pauses 346 breaks, line 330 assistive technology, and AutoSave 136 creating 347 Bridge. See Adobe Bridge Attach File As Comment tool 172 editing 345 browsers. See web browsers Attach For Email Review command 152...
  • Page 509 408 compressing 101 See also indexes, catalog customizing 407 color management about 357 for Adobe applications 394 See also color profiles, color settings CCITT compression filters 108 presets for 407 about 390, 391, 392 CD-ROM, publishing PDF files to 357...
  • Page 510 161, 175, 412 create PDF conversion settings publishing for other reviewers 155 from Office documents 76 Adobe PDF printer 69 saving an archive copy 158 Create PDF From Clipboard command 61 converting web pages 92 searching 351, 354 Create PDF From Scanner command 64...
  • Page 511 USING ACROBAT 9 PRO Last updated 9/30/2011 Index Cross-Out Text tool 166 device-dependent Distance tool cursor coordinates 50 color 103 3D models 381 curved lines, converting from smooth PostScript files 414 about 48 lines 324 print options 420 Distiller. See Acrobat Distiller Custom document properties 337 DeviceN color space 429 distribution lists, editing for security 235...
  • Page 512 USING ACROBAT 9 PRO Last updated 9/30/2011 Index dual monitors, Full Screen mode 35 encrypted documents opening 34 Dynamic Zoom tool 41 creating 231 searching 315 opening 227 file formats removing encryption 235, 241 See also individual formats, exporting, and saving Edge Shadow Removal option 67 searching 352 file sharing 145...
  • Page 513 183 gradients, banding 100 See also Asian text accessibility 295 Graphic Arts Technical Foundation of North America (GATF) 438 Adobe PDF settings 102 Auto-Complete 184, 220 Graphic State Properties For Fill property changing 328 calculation options 202 group 474...
  • Page 514 165 preflight profiles 470 locating PDFs with 51 inspecting PDFs 457 Inactive alert 472 History list 38 installing Adobe Digital Editions 55 index definition file (PDX) 358 holdback (trapping) 435, 438 interactivity index, embedded 357 host-based separations 428...
  • Page 515 USING ACROBAT 9 PRO Last updated 9/30/2011 Index inventory report, PDF content 465 creating 311 Lab spot colors 447 ISO standards 482 deleting 312, 322 labels, showing and hiding 28 editing 311, 312 language underlining 93 accessibility 272 Japanese language PDFs 56 working with 310 change in video 363 Japanese text...
  • Page 516 USING ACROBAT 9 PRO Last updated 9/30/2011 Index measuring mouse actions non-English language support 56 3D model dimensions 381 about 207 non-PostScript printers, and paper size 72 geospatial preferences 350 triggers 317 note comments preferences for 3D models 383 movies. See media clips about 163 measuring tools 48 moving...
  • Page 517 USING ACROBAT 9 PRO Last updated 9/30/2011 Index Optimizer. See PDF Optimizer Page Navigation toolbar 31 setting permissions 231 optimizing page order, printing multiple pages per signatures 248 sheet 414 about 136 tips for creating 251 Page Setup command (Mac OS) 412 auditing space usage 322 Paste Special command 121 page size, as opposed to paper size 72...
  • Page 518 PDFs as 482 PDFs 322 Acrobat.com 147 verifying files 483 photographs, compressing 109 autosaving 136 PDF/X, PDF/E, PDF/A 482 Photoshop. See Adobe Photoshop Catalog indexing 361 PDF/X-compliant files PICT file format Documents panel 37 color management considerations 401 flattening during export 450...
  • Page 519 PDF export 97 multiple pages per sheet 413 adding to profiles 476 transparency flattener 454 negatives 423 creating 477 Press Quality, Adobe PDF settings 98 not allowed, security 234 editing 476 Preview Document mode PDF documents 412 viewing 475 signing a document 263...
  • Page 520 67 preflight inspection 464 rich black, preventing 446 scanning documents 59 Reset Form button 212 Rich Content PDF, Adobe PDF settings 98 scanning optimization options 66 resetting right-to-left language options 56 screen captures, converting to PDF 61 form actions 317 roaming ID, signing PDFs 249 screen magnifiers.
  • Page 521 143 strikethrough, indicating deleted text 165 sliding traps 437 objects 331 stroke width, constant 47 Smallest File Size, Adobe PDF settings 98 tables 143 Structured PDF property group 475 smart cards, signing and 249 text 142 Structured PDF property group, errors 475 Snap To Grid command 47 Send &...
  • Page 522 USING ACROBAT 9 PRO Last updated 9/30/2011 Index submitting exporting 139 touch up tools 326 comments 154 preventing color shifts 103 TouchUp Reading Order tool 288 files to production systems 494 scanned 142 tracked PDF documents, review 153 form actions 317 searching 351 Tracker subsampling 101...
  • Page 523 34 backgrounds 93 job definitions 488 conversion settings 92 undercolor removal (UCR) 104 magnification 41 converted to Adobe PDF 318 Underline Text tool 166 PDF conversion results 75 converting images in 93 underlining links 93 preflight results 460, 461...
  • Page 524 USING ACROBAT 9 PRO Last updated 9/30/2011 Index working spaces, color 407 wrapping lines, converting web pages 93 wrapping text 326 XIF format, searching metadata in 351 XML, source code document information 338 XMP format indexing fields 360 metadata 338, 351 zero width spaces, inserting 330 ZIP compression 108, 109 Zoom toolbar 36...

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