Page 1 USER GUIDE...
Page 2 The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorpo...
Page 3: Table Of Contents
............58 Using the Adobe PDF printer .
Page 4 Chapter 6: Review and comment Quickstart ................140 Preparing for a PDF review .
Page 5 ..............333 Chapter 16: Adobe Version Cue Using Adobe Version Cue .
Page 6 Chapter 17: Keyboard shortcuts Keyboard shortcuts ..............378 Index .
Page 7: Chapter 1: Before You Begin
Chapter 1: Before you begin Installation Requirements To review complete system requirements and recommendations for your Adobe® software, see the Read Me file included with your software. Install the software Close any other Adobe applications open on your computer. Insert the installation disc into the disc drive, and follow the on-screen instructions.
Page 8: Using Adobe Help
For some products, you can also add comments to the topics in LiveDocs Help. Find LiveDocs Help for your product in the Adobe Help Resource Center, at www.adobe.com/go/documentation. Most versions of in-product and LiveDocs Help let you search across the Help systems of multiple products. Topics may also contain links to relevant content on the web or to topics in the Help of another product.
Page 9 Using Help in the product In-product Help is available through the Help menu. After you start the Adobe Help Viewer, you can access Help for additional Adobe products installed on your computer. Topics may contain links to additional content on the web.
Page 10: Resources
Adobe Creative Suite 3 Video Workshop offers over 200 training videos covering a wide range of subjects for print, web, and video professionals. You can use Adobe Video Workshop to learn about any Creative Suite 3 product. Many videos show you how to use Adobe applications together.
Page 11 ADOBE ACROBAT 8 STANDARD User Guide When you start Adobe Video Workshop, you choose the products you want to learn and the subjects you want to view. You can see details about each video to focus and direct your learning.
Page 12 Extras You have access to a wide variety of resources that will help you make the most of your Adobe software. Some of these resources are installed on your computer during the setup process; additional content is included on the instal...
Page 13: Adobe Design Center
User Guide Adobe Design Center Adobe Design Center offers articles, inspiration, and instruction from industry experts, top designers, and Adobe publishing partners. New content is added monthly. You can find hundreds of tutorials for design products and learn tips and techniques through videos, HTML tutorials, and sample book chapters.
Page 14: Adobe Developer Center
Visit the Adobe Support website, at www.adobe.com/support, to find troubleshooting information for your product and to learn about free and paid technical support options. Follow the Training link for access to Adobe Press books, a variety of training resources, Adobe software certification programs, and more.
Page 15: What's New
Adobe Labs fosters a collaborative software development process. In this environment, customers quickly become productive with new products and technologies. Adobe Labs is also a forum for early feedback, which the Adobe development teams use to create software that meets the needs and expectations of the community.
Page 16 Click the Start Meeting button to escalate from a document review to real-time communication with others over the Internet. Acrobat Connect uses Adobe Flash® CS3 Professional and a personal meeting room for screen sharing, audio and video conferencing, whiteboarding, and more. When you first click the Start Meeting button, you can create a free trial account.
Page 17 Installing Acrobat on 64-bit versions of Windows Windows XP and Windows Vista. Manage files and versions as a single user or in a small workgroup. Integrate with Adobe Bridge to Version Cue 2.0 manage files for your Creative Suite projects. See “Adobe Version Cue” on page 336.
Page 18: Chapter 2: Workspace
Chapter 2: Workspace As you get acquainted with Adobe® Acrobat® 8 Standard, make setting up your Acrobat work environment a priority. The more you learn about its potential, the better you can take advantage of its features, tools, and options.
Page 19 “View PDFs in Full Screen mode” on page 29 View PDFs in a package An Adobe PDF package opens with a list of the PDFs it contains and a PDF package navigation bar. ❖ Open the package and do any of the following: •...
Page 20: Work Area Basics
Select the version compatibility you need, and click OK. Specify a filename and location, and click Save. If you’re certain that all your users use Acrobat 8 or Adobe Reader 8, limiting compatibility to the latest version can further reduce file size.
Page 21 ADOBE ACROBAT 8 STANDARD 15 User Guide See also “Document message bar” on page 17 “Navigation areas for PDF packages” on page 17 View the work area for PDFs open in the application Click the Acrobat icon on the desktop, or use the Start menu (Windows) or Finder (Mac OS) to start the Acrobat application.
Page 22 ADOBE ACROBAT 8 STANDARD User Guide PDF open within a web browser A. Web browser application menu bar and buttons B. Acrobat toolbars C. Navigation pane (Bookmarks panel displayed) D. Document pane Opening PDFs You can open a PDF in many ways: from within the Acrobat application, from your email application, from your file system, or on a network from within a web browser.
Page 23 ADOBE ACROBAT 8 STANDARD User Guide Select a tool ❖ Do one of the following: • Select a tool in a toolbar. • Choose Tools > [toolbar name] > [tool]. Switch temporarily to the Zoom In or Hand tool You can use these tools temporarily, without deselecting the current tool.
Page 24: Customizing The Work Area
If you decide to try a different task group, click Home in the upper-left corner to return to the Getting Started home page. Reopen and reset the Getting Started window Choose Help > Getting Started With Adobe Acrobat®. Deselect the Do Not Show At Startup option in the upper-right corner.
Page 25 For example, click the arrow next to the Start Meeting button to display a menu of commands related to Adobe Acrobat Connect meetings. Position the pointer over a tool to see a description of the tool. Position the pointer over the grabber bar on the left edge of a toolbar to see its name.
Page 26 ADOBE ACROBAT 8 STANDARD User Guide When you need easy access to a toolbar that is hidden by default, you can open it. This toolbar appears as a floating panel, which you can move or dock in the toolbar area.
Page 27 ADOBE ACROBAT 8 STANDARD User Guide Lock or unlock the toolbar area Locking the toolbars prevents any rearrangement of the toolbar area, so all grabber bars disappear when the toolbar area is locked. Locking does not affect the positions of any floating toolbars.
Page 28 ADOBE ACROBAT 8 STANDARD User Guide Like all toolbars, the Properties toolbar can float or be docked in the toolbar area. The Properties toolbar is different in that it doesn’t contain tools and can’t be customized to hide options. Do one of the following: •...
Page 29 ADOBE ACROBAT 8 STANDARD User Guide • To orient the panel horizontally, drag its button to the lower part of the navigation pane, near the buttons of other horizontally oriented panels. In either case, a gray frame highlights the entire panel buttons area. If you release the mouse button before the area is highlighted, the panel will float above the work area.
Page 30: Viewing Pdf Pages
ADOBE ACROBAT 8 STANDARD User Guide Viewing PDF pages Open a PDF You can open a PDF from within the Acrobat application, from the desktop, or from within certain other applica tions. Open a PDF in the application ❖ Start Acrobat and do one of the following: •...
Page 31 ADOBE ACROBAT 8 STANDARD User Guide See also “Retrace your viewing path” on page 28 “Adjust page magnification” on page 36 Page through a document There are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation toolbar, but you can also use arrow keys, scroll bars, and other features to move forward and backward through a multipage PDF.
Page 32 View, sort, and search components in a PDF package Both Adobe Reader users and Acrobat users can view, sort, and search component files in a PDF package. Note: You can dramatically increase the speed of searches by creating an embedded index when you create a PDF package.
Page 33 ADOBE ACROBAT 8 STANDARD User Guide View component PDFs in a PDF package The PDF package navigation bar contains buttons that control the visibility and placement of the list of component files. If the list is hidden, the View Top button or View Left button will make the list visible either horizontally or vertically adjacent to the document pane.
Page 34 ADOBE ACROBAT 8 STANDARD User Guide Retrace your viewing path You can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and next refer to the two adjacent pages, before and after the currently active page.
Page 35 ADOBE ACROBAT 8 STANDARD User Guide See also “Links and attachments” on page 255 “Multimedia preferences” on page 288 PDFs with file attachments If you open a PDF that has one or more attached files, the Attachments panel automatically opens, listing the attached files.
Page 36 Important: (Mac OS) If you have Adobe Reader installed on your system and subsequently install Acrobat, Safari continues to use Adobe Reader to open PDFs in your browser. To reconfigure Safari to use Acrobat, you must quit Safari and all versions of Acrobat or Adobe Reader, start Acrobat, and then start Safari while Acrobat is running.
Page 37 ADOBE ACROBAT 8 STANDARD User Guide Allows a PDF to continue downloading from the web, even Allow Speculative Downloading In The Background after the first requested page appears. Downloading in the background stops when any other task, such as paging through the document, is initiated in Acrobat.
Page 38 ADOBE ACROBAT 8 STANDARD User Guide Preferences for viewing PDFs The Preferences dialog box defines a default page layout and customizes your application in many other ways. To modify preferences, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select the panel you want under Categories.
Page 39 Examine Document When Sending Document By Email Adobe Version Cue CS3 Turns on Adobe Version Cue® CS3 (a feature of Adobe Creative Suite 3) Enable Version Cue File-Version Manager and adds the Save A Version command and the Versions command to the File menu.
Page 40 Controls the print preview display in the Print dialog box. Deselecting this Show Page Thumbnails In Print Dialog option speeds up the preview. Enables Adobe PostScript® XObjects in the PDF file to be emitted when Emit Passthrough PostScript When Printing that PDF file is printed to a PostScript printer.
Page 41 ADOBE ACROBAT 8 STANDARD User Guide Page Display preferences Default Layout And Zoom Resolution Uses the system settings for monitor resolution. Use System Setting Sets the monitor resolution. Custom Resolution Rendering Specifies the kind of text-smoothing to apply: None, For Monitor, or For Laptop/LCD.
Page 42: Adjusting Pdf Views
ADOBE ACROBAT 8 STANDARD User Guide Adjusting PDF views Adjust page magnification Tools on the Select & Zoom toolbar can change the magnification of PDF documents. Only some of these tools appear on the default view of the toolbar. You can see all the tools by right-clicking/Control-clicking the Select &...
Page 43 ADOBE ACROBAT 8 STANDARD User Guide Show a page at actual size ❖ Choose View > Zoom > Actual Size. The actual size for a PDF page is typically 100%, but the document may have been set to another magnification level when it was created.
Page 44 ADOBE ACROBAT 8 STANDARD User Guide Use the Loupe tool to view a magnified area of the document. Note: You can change the color of the Loupe tool rectangle, click the Line Color pop-up menu in the lower right corner of the Loupe Tool window, and select a new color.
Page 45 ADOBE ACROBAT 8 STANDARD User Guide Set the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. You can use the following page layouts when viewing PDF documents: Displays one page at a time, with no portion on other pages visible.
Page 46 ADOBE ACROBAT 8 STANDARD User Guide Use split-window view You can view a PDF with the document pane divided into two panes (Split command) or four panes (Spreadsheet Split command). With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane.
Page 47: Grids, Guides, And Measurements
ADOBE ACROBAT 8 STANDARD User Guide Display off-screen areas of a magnified page When you zoom in to a high magnification, you may be able to see only part of a page. You can shift the view to show other areas of the page without changing the magnification level.
Page 48 ADOBE ACROBAT 8 STANDARD User Guide Measuring tools A. Measuring toolbar B. Object being measured C. Tool display Choose Tools > Measuring, and select a measuring tool. Or, right-click/Control-click the toolbar area, and then choose Measuring. To measure areas of your PDF document, do any of the following: •...
Page 49: Saving Pdfs
ADOBE ACROBAT 8 STANDARD User Guide View the Info panel The Info panel lets you see the coordinate position of the pointer within the document pane. The position numbering begins at the upper left corner of the document. The Info panel also shows the width and height of a selected object as you resize it.
Page 50 • To save the modified document to a new file, choose File > Save As. For Save As Type (Windows) or Format (Mac OS), choose Adobe PDF Files (*.pdf). Type a name and location, and click Save. Recover the last saved version ❖...
Page 51: Organizer
Choose Document > Reduce File Size. Select the version compatibility that you need, and click OK. If you’re certain that all your users use Acrobat 8 or Adobe Reader 8, limiting compatibility to the latest version can further reduce file size.
Page 52 ADOBE ACROBAT 8 STANDARD User Guide Organizer window in Windows A. Categories pane B. Files pane C. Pages pane Categories pane The categories pane of the Organizer window is divided vertically into sections that contain categories. These items can help you locate and organize PDFs that reside on your computer, on a network, and on the web.
Page 53 ADOBE ACROBAT 8 STANDARD User Guide Files pane The files pane in the Organizer window lists the PDFs that are within the subcategory or folder selected in the categories pane; each PDF listing shows the filename, modification date, page number, file size, location, and a thumbnail image of the first page.
Page 54 ADOBE ACROBAT 8 STANDARD User Guide Sort the files pane list If necessary, select a subcategory or folder in the categories pane to display PDFs in the files pane. In the files pane, do any of the following: • To sort the list of PDF files according to a particular property, choose a property from the Sort By menu.
Page 55 ADOBE ACROBAT 8 STANDARD User Guide Organize PDFs with the Favorite Places category To add an existing folder or hard drive to the category, do one of the following: • Click the Add A Favorite Place button , select a folder or hard drive, and click OK.
Page 56: Maintaining The Software
Select Automatically Check For Adobe Updates, and specify whether you want automatic checking on a weekly or monthly basis and whether or not you want to be asked before updates are downloaded. Make sure that the application you are running (Adobe Reader or Adobe Acrobat) is selected as the software that will be updated.
Page 57: Non-English Languages
Press the Shift key immediately after starting Acrobat. Adobe Digital Editions Acrobat 8 changes the way you open and manage eBooks. Now, you use the free Adobe® Digital Editions software to read and organize eBooks and other publications. Digital Editions is a separate web-based Rich Internet Application (RIA) that replaces the eBooks features in previous versions of Acrobat.
Page 58 Cyrillic, Central European, and Eastern European language PDFs You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, and Eastern European text (including Czech, Hungarian, and Polish) if the fonts are embedded in the PDF files.
Page 59: Chapter 3: Creating Pdfs
Chapter 3: Creating PDFs Adobe PDF is the solution of choice for capturing robust information from any application on any computer system. You can create PDFs from blank pages, document files, scanned paper documents, and clipboard images. Quickstart Following are quick steps for some common PDF creation tasks.
Page 60 Specify a filename and location, and click Save. The selected messages are converted to a PDF package or a merged PDF, depending upon conversion settings. To convert email folders, select the desired folders and click Create Adobe PDF From Folders . You can also automat...
Page 61 “Convert web pages to PDF in Internet Explorer (Windows)” on page 82 Create using Adobe PDF printer In many applications, you can use the Print command with the Adobe PDF printer to convert a file to PDF. Open the file you want to convert, and choose File > Print.
Page 62: Overview Of Creating Pdfs
Portable Document Format. Adobe Acrobat is a powerful tool with many uses, but it is not an authoring application—that is, not an application in which you design page layouts, write text, or create and place images on a blank page. Instead, it works in harmony with other applications and built-in operating system features to produce PDFs that you can then use for a variety of purposes.
Page 63 Within the authoring application, in the Print dialog box. Adobe PDF printer Within InDesign or Adobe GoLive®, on the File menu. (In InDesign, using the file type menu in the Export Export dialog box; in GoLive, using the HTML As Adobe PDF command on the Export submenu.)
Page 64: Creating Simple Pdfs With Acrobat
ADOBE ACROBAT 8 STANDARD User Guide Within Adobe Photoshop® or Adobe Illustrator, on the File menu and using the file type menu in the Save Save As As dialog box. On the desktop, in Windows Explorer or in Mac OS Finder.
Page 65 • (Windows) Capture a displayed image to the Clipboard, either by using the Copy command in an image-editing application, such as Adobe Photoshop, or by pressing the PrintScreen key. Then in Acrobat, choose File > Create PDF > From Clipboard Image, or choose From Clipboard Image in the Create PDF toolbar menu.
Page 66 User Guide Create a PDF from a blank page Adobe® Acrobat® 8 Standard introduces the PDF Editor feature. With it, you can create a PDF from a blank page rather than beginning with a file, a clipboard image, or scanning.
Page 67 You can create a PDF file directly from a paper document, starting within Acrobat and using your scanner. In Windows XP, Acrobat supports TWAIN scanner drivers and Windows Image Acquisition (WIA) drivers. If you need to convert large numbers of paper documents to PDF archives, consider purchasing Adobe Acrobat Capture®.
Page 68 ADOBE ACROBAT 8 STANDARD User Guide The options available in the Optimized Scanned PDF dialog box also appear in the Optimization Options dialog box, which are described in detail under that heading in this topic. Basic scanning options Select an installed scanner. You must have the manufacturer’s scanning software installed on your Scanner computer.
Page 69 ADOBE ACROBAT 8 STANDARD User Guide The Hide Scanner’s Native Interface option bypasses the windows and dialog boxes provided by the User Interface scanner manufacturer. Instead, scanning from Acrobat opens the Acrobat Scan dialog box. The menu lists available standard page sizes.
Page 70 ADOBE ACROBAT 8 STANDARD User Guide Removes dark streaks that occur at the edges of scanned pages, where the scanner light is Edge Shadow Removal shadowed by the paper edge. Choose Off, Cautious, or Aggressive. Removes isolated black marks in black-and-white page content. Low uses a basic peephole filter. Medium Despeckle and High use both a peephole filter and a large area filter that removes larger spots farther from nearby features.
Page 71 ADOBE ACROBAT 8 STANDARD User Guide Choose Document > OCR Text Recognition > Recognize Text Using OCR. In the Recognize Text dialog box, select an option under Pages. (Optional) Click Edit to open the Recognize Text - Settings dialog box, and select the options you want to use.
Page 72 ADOBE ACROBAT 8 STANDARD User Guide • Choose Document > OCR Text Recognition > Find First OCR Suspect. Note: If you close the Find Element window before correcting all suspect words, you can return to the process by choosing Document > OCR Text Recognition > Find First OCR Suspect, or by clicking any suspect word with the TouchUp Text tool.
Page 73: Using The Adobe Pdf Printer
Create PDFs by printing to file In many authoring applications, you can use the Print command with the Adobe PDF printer to convert your file to PDF. Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF, without manually starting Distiller.
Page 74 Printing Preferences. • In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties (or Preferences) button. (In some applications, you may need to click Setup in the Print dialog box to access the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)
Page 75 Delete a folder and reassign the Adobe PDF printer to the default port Quit Distiller if it is running, and allow a few minutes for all queued jobs to Adobe PDF to complete. Open the Printers window from the Start menu.
Page 76: Creating Pdfs With Pdfmaker
Printing Preferences. • In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties button. (In some applications, you may need to click Setup in the Print dialog box to access the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)
Page 77 For Microsoft Office 2007 applications such as Word, Excel, PowerPoint, and Access, click the Create PDF button on the Acrobat Ribbon. In the Save Adobe PDF File As dialog box, enter a filename and location for the PDF, and click Save. Create a PDF as an email attachment Open the file in the application used to create it.
Page 78 Convert files to a secured PDF and attach it to an email message (Outlook) In the Outlook email Message window, click the Attach As Secured Adobe PDF button Note: The Attach As Secured Adobe PDF button appears only after you’ve configured an Adobe LiveCycle Policy Server using the Advanced > Security Settings menu.
Page 79: View Pdfmaker Conversion Settings
User Guide If you selected Convert To Adobe PDF And Email, the newly created PDF is attached to a blank email that opens in your default email application. You can either address, complete, and send the message immediately or save it as a draft to send later.
Page 80: Application-Specific Features Of Pdfmaker
The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Help menu.
Page 81 Choose Adobe PDF > Convert To Adobe PDF. You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running.
Page 82 > Convert Selected Folder To Adobe PDF. In the Save Adobe PDF File As, specify a location and name for the PDF package, and click Save. To convert other Lotus Notes folders to PDF, repeat this procedure for each folder.
Page 83 Do one of the following: • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) Choose Acrobat > Mail Merge.
Page 84 • You must select the object in the Access file to be created as a PDF before using the PDFMaker button or command. • You can choose Adobe PDF > Convert Multiple Reports To Single Adobe PDF. For Access 2007, click Acrobat and then click Convert Multiple Report. You can select individual reports that you want to include, and click Add Report(s).
Page 85 Converts any PowerPoint slides that are not seen in the usual playing of the Convert Hidden Slides To PDF Pages presentation to PDF pages. Converts any speaker notes for the PowerPoint presentation Convert Speaker Notes To Text Notes In Adobe PDF into Text notes in the PDF.
Page 86 Creates an embedded index, which speeds up searches, especially when you convert Embed Index For Faster Search large numbers of email messages or message folders. If selected, the Attach As Adobe PDF button appears in the Outlook email Show “Attach As Adobe PDF” Buttons message window.
Page 87 The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF. Important: The Add Bookmarks To Adobe PDF option on the Settings tab must be selected in order to include any bookmarks in the conversion process. If you deselect that option, it overrides any options you select on this tab and no bookmarks will be created.
Page 88: Converting Web Pages To Pdf
When you convert a web page to PDF, the HTML file and all associated files—such as JPEG images, Adobe Flash files, cascading style sheets, text files, image maps, and forms—are included in the conversion process.
Page 89 Using the Adobe PDF toolbar menu, do one of the following: Note: If you don’t see the Adobe PDF toolbar in Internet Explorer, choose View > Toolbars > Adobe PDF. • To create a new PDF from the currently open web page, choose Convert Web Page To PDF. Then select a location, type a filename, and click Save.
Page 90 • To delete a folder, right-click the folder and choose Delete. Note: Only PDF files appear in the navigation structure in the Adobe PDF pane, but other files may be present in folders. If you attempt to delete a folder that contains files that aren’t visible, a confirmation message appears. If you’re not sure that you want to delete those files, click No.
Page 91 ADOBE ACROBAT 8 STANDARD User Guide Converts your selection within the currently open web page to PDF and adds it as a new Add Selection To This File page to the selected PDF. Note: You can also rename or delete the selected PDF from the right-click menu.
Page 92 ADOBE ACROBAT 8 STANDARD User Guide Enter the URL to the web page you want to append and select options, as described for converting web pages to PDF, and then click Create. Add a linked web page to an existing PDF Open the previously converted PDF in Acrobat.
Page 93 ADOBE ACROBAT 8 STANDARD User Guide Reset web page conversion options to default settings Choose Edit > Preferences. Under Categories, select Web Capture, and then click Reset Conversion Settings To Defaults. Web Page Conversion options in Acrobat The Web Page Conversion Settings dialog box is available only from within Acrobat. The Settings button in the Create PDF From Web Page dialog box opens the Web Page Conversion Settings.
Page 94 ADOBE ACROBAT 8 STANDARD User Guide • Specifies whether to display colors and tiled images in page backgrounds and colors in table Background Options cells. If options are deselected, converted web pages may look different than they do in a web browser, but may be easier to read when printed.
Page 95: Creating Pdfs With Acrobat Distiller
ADOBE ACROBAT 8 STANDARD User Guide Web Capture preferences in Acrobat You can set several preferences for opening PDFs created from web pages and for customizing the process of converting web pages to PDFs. To open the Web Capture Preferences, choose Edit > Preferences (Windows) or Acrobat >...
Page 96 Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window Note: In Mac OS, there is no context menu. Instead, a Clear List button clears all distilled jobs from the list.
Page 97 If you want to fine-tune the creation of the PDF with Distiller parameters or pdfmark operators, first create a PostScript file and then convert that file to PDF. For details, download the Adobe Acrobat 8 SDK or specific parts of...
Page 98: Adobe Pdf Conversion Settings
Do one of the following: • Start Acrobat Distiller 8.0. • In an Adobe Creative Suite application, choose File > Print, select Adobe PDF as the target printer, and click Properties. • (Windows) In Office 2007 applications, choose Acrobat > Preferences.
Page 99 These PDF files can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later. Note: Before creating an Adobe PDF file to send to a commercial printer or print service provider, find out what the output resolution and other settings should be, or ask for a .joboptions file with the recommended settings. You might...
Page 100 This set of options uses PDF 1.5 and embeds subsets of all fonts. It also optimizes files for byte serving. These PDF files can be opened in Acrobat 6.0 and Adobe Reader 6.0 and later. (The Rich Content PDF preset is in the Extras folder.)
Page 101 Repeat step 2 as needed, and then click Cancel to close the Remove Adobe PDF Settings dialog box. Adobe PDF settings The Adobe PDF Settings dialog box in Acrobat Distiller contains panels of options that you can select to customize your PDF output.
Page 102 ADOBE ACROBAT 8 STANDARD User Guide Compresses structural information (such as bookmarks, accessibility, and noncom Object Level Compression pressible objects), making this information neither visible or usable in Acrobat 5.0 or Reader 5.0. Tags Only compresses structural information; Off applies no compression.
Page 103 . If you select a font that has a license restriction, the nature of the restriction is described in the expla nation area of the Adobe PDF Options dialog box. Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets.
Page 104 Whether you’re using color management information in the PostScript file, using Distiller CSFs, or defining custom settings, you set all color management information for Distiller on the Color panel of the Adobe PDF Settings dialog box. Lists color settings, including those used in graphics applications. The None setting lets you edit the Settings File Color Management Policies and Working Spaces settings.
Page 105 Choose a profile to define the color space of all grayscale images in files. The default ICC profile for gray Gray images is Adobe Gray - 20% Dot Gain. Choose None to prevent grayscale images from being converted. • Choose a profile to define the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is recognized by many output devices.
Page 106 Converts blends to smooth shades for Acrobat 4.0 and later, improving quality Convert Gradients To Smooth Shades and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand, CorelDraw, QuarkXPress, and Microsoft PowerPoint. Reduces the amount of control points used to build curves in CAD drawings, Convert Smooth Lines To Curves which results in smaller PDFs and faster on-screen rendering.
Page 107 Open Prepress Interface (OPI) versions 1.3 and 2.0. For more information, see the OPI 2.0 specification (English only) on the Adobe website. • Retains document properties, such as the title, creation date, and Preserve Document Information From DSC time, in the PDF.
Page 108 The bleed box is always as large as or larger than the enclosed trim box. This option uses the units specified on the General panel of the Adobe PDF Settings dialog box.
Page 109 Share custom PDF settings You can save and reuse your own Adobe PDF preset definitions. You can also share a custom preset by sending a copy of the resulting file to other users, who can then add it to the Distiller applications installed on their own computers.
Page 110 Note: To apply the inserted Distiller parameters, select Allow PostScript File To Override Adobe PDF Settings on the Advanced panel of the Adobe PDF Settings dialog box in Distiller. This option overrides settings you selected in the Adobe PDF dialog box.
Page 111 Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe implementation of the ZIP filter is derived from the zlib package of Jean-loup Gailly and Mark Adler, whose generous assistance we gratefully acknowledge.
Page 112: Fonts
You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing.
Page 113 ADOBE ACROBAT 8 STANDARD User Guide • /Library/Fonts • /System/Library/Fonts The Acrobat installation includes width-only versions of many common Chinese, Japanese, and Korean fonts, therefore Distiller can then access these fonts in Acrobat. Make sure that the fonts are available on your computer.
Page 114 User Guide Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF to find the exact spelling of the name. Use any application to create a one-page document with the font.
Page 115: Chapter 4: Combining Pdf Content
Chapter 4: Combining PDF content Creating complex Adobe PDFs that include different types of files—files created in a variety of formats, even if they have different page sizes and page orientations—is actually quite easy in Acrobat 8. It’s also easier than you might imagine to make changes in a complex PDF so that it contains just the information you want to include, and does so in an orderly, unified, and efficient document that serves your needs.
Page 116 ADOBE ACROBAT 8 STANDARD User Guide To modify the list of files or remove a file from the list, select a file, and then do any of the following: • Click Move Up or Move Down or drag the file to a new location.
Page 117 ADOBE ACROBAT 8 STANDARD User Guide Set the rotation, opacity, scale, and position. You can save background settings for reuse. For example, save an organizational emblem to add to official correspon dence. See also “Add and edit backgrounds” on page 121 Rotate pages You can rotate all or selected pages in a PDF.
Page 118: Combining Files Into Pdfs
Combining different types of files You already know that you can convert many types of files into Adobe PDFs. But you can also group files as you convert them, so that the end result keeps those files together. For example, you could combine all the documents for a specific project—such as the text documents, email messages, spreadsheets, CAD drawings, PowerPoint...
Page 119 ADOBE ACROBAT 8 STANDARD User Guide You can create PDF packages when you use the Combine Files wizard, starting either from the Getting Started window, the Tasks toolbar, or the File > Combine Files command. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF packages when you convert email messages to PDF or migrate PDF email archives created in earlier versions of Acrobat.
Page 120 • To combine the files as sequential pages of a PDF, select Merge Files Into A Single PDF. • To combine the files into a PDF package, select Assemble Files Into A PDF Package. Then select a cover-sheet option: Use Adobe Template or Use First Document.
Page 121 Each PDF package includes a cover sheet, which appears each time you open the file. Typically, the cover sheet provides instructions or information that is helpful to users reading the package. The default cover sheet is the Adobe template, which briefly discusses viewing PDF packages.
Page 122 ADOBE ACROBAT 8 STANDARD User Guide The cover sheet does not appear in the list of component PDFs. However, you can go back to the cover sheet by clicking the Cover Sheet button in the PDF package navigation bar. Using the authoring application of your choice, create the cover sheet.
Page 123 ADOBE ACROBAT 8 STANDARD User Guide Add PDFs to a PDF package ❖ Do any of the following: • In Windows Explorer or the Finder, select the PDFs you want to add to the currently open PDF package and drag them into the list of component files.
Page 124: Adding Unifying Page Elements
ADOBE ACROBAT 8 STANDARD User Guide Select a PDF that you want to insert into the target document, and click Select. In the Insert Pages dialog box, specify where you want to insert the document (before or after the first, last, or a designated page of the open PDF), and click OK.
Page 125 ADOBE ACROBAT 8 STANDARD User Guide Kahili Mountain Coffee Company 7/31/06 CONFIDENTIAL A header appears at the top of the page. A footer appears at the bottom of a page. Define and apply headers and footers You can add one or more sets of headers and footers to a PDF and apply them either globally or selectively to its pages.
Page 126 ADOBE ACROBAT 8 STANDARD User Guide Limiting header and footer to a range of pages If you want to limit the pages on which the header and footer appear, click the Page Range Options button, and do the following: • To limit the header and footer to a specific range of pages, select Pages From, and enter the beginning and ending page numbers.
Page 127 ADOBE ACROBAT 8 STANDARD User Guide Replace all headers and footers Choose Document > Header & Footer > Add, and then click Replace Existing in the message that appears. Type text in the header and footer text boxes. Select formatting options, as needed.
Page 128 ADOBE ACROBAT 8 STANDARD User Guide Note: If a message appears, telling you that the current document already has a background, click Replace Background. If you apply the new background to a limited range of pages, the old background will remain unchanged on pages outside of that range.
Page 129 ADOBE ACROBAT 8 STANDARD User Guide • To remove a background from all pages immediately after adding it, choose Edit > Undo Add Background. Add and edit watermarks A watermark is text or an image that appears either above or behind existing document content, similar to a stamp.
Page 130 ADOBE ACROBAT 8 STANDARD User Guide • To use an image as a watermark, select File. Then click Browse, locate the image file you want to use, select it, and click Open. If the file has multiple pages with images, click the Page Number up and down arrows to select the page you want.
Page 131 ADOBE ACROBAT 8 STANDARD User Guide When you prepare a PDF for printing, you can change the Art, Trim, and Bleed areas for a PDF page in the Crop dialog box. If you want to see indicators of these areas in the document pane, select the Display Art, Trim, Bleed Boxes option in the Page Display Preferences.
Page 132: Rearranging Pages In A Pdf
ADOBE ACROBAT 8 STANDARD User Guide Defines the boundary for the contents of a page when it’s displayed or printed. If not otherwise specified CropBox (for example, in the JDF settings), the crop boundary determines how page contents are positioned on the output medium.
Page 133 ADOBE ACROBAT 8 STANDARD User Guide You can leave the extracted pages in the original document or remove them during the extraction process—compa rable to the familiar processes of cutting-and-pasting or copying-and-pasting, but on the page level. Note: Any bookmarks or article threading associated with pages are not extracted.
Page 134 ADOBE ACROBAT 8 STANDARD User Guide Open the Pages panels for both PDFs, and do one of the following: • To copy a page, drag the page thumbnail into the Pages panel of the target PDF. The page is copied into the document, and the pages are renumbered.
Page 135 ADOBE ACROBAT 8 STANDARD User Guide Delete pages, using page thumbnails In the Pages panel, select a page or group of pages: • Select the page number box of the thumbnail or the page thumbnail itself. • Shift-click to select a range of page thumbnails. Ctrl-click/Command-click to add to the selection. Or, in Windows, press Ctrl+A to select all thumbnails, and then Ctrl-click to deselect the pages that you want to keep.
Page 136 ADOBE ACROBAT 8 STANDARD User Guide Renumber pages The page numbers on the document pages do not always match the page numbers that appear below the page thumb nails and in the Page Navigation toolbar. Pages are numbered with integers, starting with page 1 for the first page of the document.
Page 137: Chapter 5: Exporting Pdfs
Chapter 5: Exporting PDFs If you don’t have access to the source files that created an Adobe PDF, you can still copy images and text from the PDF to use elsewhere, or export the PDF to a reusable format. You can also export images in a PDF to another format.
Page 138 ADOBE ACROBAT 8 STANDARD User Guide Select and copy text You can copy words, lines, or columns of text from a PDF. Using the Select tool , do any of the following: • Drag across text. • Double-click or triple-click to select a word or a line of text.
Page 139: Exporting Pdfs To Other File Formats
You can save a PDF to a number of different file formats, and then open and use that file in other applications. The available formats include both text and image formats. To make a PDF compatible with earlier versions of Adobe Acrobat and Adobe Reader, you can resave the PDF to an earlier version of the PDF format.
Page 140 ADOBE ACROBAT 8 STANDARD User Guide Specifies the pages you want to export. When you export files to EPS output, each page in the range is Page Range saved as a separate EPS file. HTML or XML options When you export a PDF file to HTML or XML format, any images in PDF are converted to JPEG format.
Page 141 ADOBE ACROBAT 8 STANDARD User Guide • Downloads the image first as a low-resolution image, with incremental quality Progressive (3 scans-5 scans) improvements as downloading continues. Specifies the type of color management to be applied to the output file and whether to embed RGB/CMYK/Grayscale an ICC profile.
Page 142 ADOBE ACROBAT 8 STANDARD User Guide Specifies the type of color management for the output file. RGB/CMYK/Grayscale/Other Specifies a color space and resolution for the output file. You can let Acrobat determine these Colorspace/Resolution settings automatically. To convert color images in the file to shades of gray, choose Grayscale.
Page 143: Reusing Pdf Content
ADOBE ACROBAT 8 STANDARD User Guide In the Export All Images As dialog box, choose a file format for the images. By default, exported image files use the source file name. Click Settings. In the Export All Images As Settings dialog box, select the file settings, color management, and conversion settings for the file type.
Page 144 ADOBE ACROBAT 8 STANDARD User Guide If you want to extend a selection letter by letter, press Shift and an arrow key. To extend a selection word by word, press Shift+Ctrl (Windows) or Shift+Command (Mac OS) and an arrow key.
Page 145 ADOBE ACROBAT 8 STANDARD User Guide Lets you paste the table to a new file. Save As Table Opens the table in a CSV-compliant application, such as Excel. Open Table In Spreadsheet To copy a table in RTF, drag the selected table into an open document in the target application.
Page 146: Chapter 6: Review And Comment
Chapter 6: Review and comment You can conduct reviews for many types of content by sending out an Adobe PDF version of the source document for others to review, or by posting a PDF to a shared server. Reviewers add their comments to the PDF using commenting and markup tools and then send, or upload, their comments.
Page 147 “Tracking PDF reviews” on page 155 Start a meeting If you have an Adobe Acrobat Connect account, you can start a meeting to review PDFs in a web browser. You can also create a trial account to start a meeting.
Page 148 ADOBE ACROBAT 8 STANDARD User Guide Important: If you’re prompted to connect to a server when you open the PDF, you’ve been invited to a shared review. Open the PDF attachment from your email application. Use commenting tools to add comments.
Page 149: Preparing For A Pdf Review
Note: To view other reviewers’ comments in a shared review, you must use Acrobat 8 or Adobe Reader 8. Reviewers using Acrobat 6.0 or 7.0 must send their comments in email. Shared reviews do not support commenting in Acrobat 3D files.
Page 150 Initiators can view comments only after receiving them. Note: Acrobat 6.0 or later or Adobe Reader 7.0 or later is required to participate in an email-based review. In an email-based review, participants send their comments to the initiator, who merges the comments into the master copy of the PDF.
Page 151 Note: Acrobat 6.0 or later is required to participate in browser-based reviews. (Adobe Reader users cannot participate.) In a browser-based review, the initiator uploads a PDF to the server and sends a setup file to the reviewers, who can see each other’s comments.
Page 152: Starting And Managing A Review
ADOBE ACROBAT 8 STANDARD User Guide Specify a server for comments You must specify a server location to store all the comments that are submitted during a shared review or a browser- based review. This server location is referred to as the comment server (also called a comments repository). Reviewers must have read and write access to the comment server you specify.
Page 153 You can also start an email-based review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Review, or click the Convert To Adobe PDF And Send For Review button. For Office 2007 applications, choose Acrobat > Create And Send For Review.
Page 154 ADOBE ACROBAT 8 STANDARD User Guide If prompted, enter information in the Identity Setup dialog box. Specify a PDF if it isn’t already open, and then click Next. The PDF that you specify becomes the master file. You’ll merge comments you receive from reviewers into this file.
Page 155 ADOBE ACROBAT 8 STANDARD User Guide Specify the PDF to upload, and then click Next. Select a server, using either of these methods: • Type the path for the server location in the text box, and click Next. • Click Browse (Windows) or Choose (Mac OS) to select a network folder, click Save, and click Next.
Page 156: Meetings
• If you have an account, click Log In. Type the Meeting URL, login, and password for your Acrobat Connect account, and then click Log In. Your Acrobat Connect account uses your Adobe ID (your email address) for your login.
Page 157: Participating In A Pdf Review
Connect preferences. To change your Acrobat Connect account settings, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select Meeting on the left. The login for your Acrobat Connect account is your Adobe ID. To change your login, create a new Adobe ID on the Adobe website.
Page 158 ADOBE ACROBAT 8 STANDARD User Guide • Type your login name and password for the comment server. If you don’t have access to the comment server, click Work Offline, or click Save And Work Offline in the Comment & Markup toolbar.
Page 159 ADOBE ACROBAT 8 STANDARD User Guide Check for newly published comments When you participate in a shared review, Acrobat synchronizes published comments on your local drive with those on the comment server, and then notifies you when new comments are available. Notifications appear as bezel-style messages in the open PDF.
Page 160 ADOBE ACROBAT 8 STANDARD User Guide • Choose File > Attach To Email, type the initiator’s email address, and click Send. • Click the Send Comments button in the Comments & Markups toolbar, type the address for the initiator in the To text box, and click Send.
Page 161: Tracking Pdf Reviews
ADOBE ACROBAT 8 STANDARD User Guide Only new or edited comments are published or sent. See also “Save the PDF with comments” on page 156 Tracking PDF reviews Review Tracker overview You can use the Review Tracker to manage your document reviews. From this window, you can see who’s joined a shared review and how many comments they’ve published.
Page 162 ADOBE ACROBAT 8 STANDARD User Guide If you’re participating in a shared review, you can open the Review Tracker by clicking the Status button menu in the document message bar of the shared PDF. Track reviewed PDFs Choose Comments > Review Tracker.
Page 163 ADOBE ACROBAT 8 STANDARD User Guide Check status in the Review Tracker Choose Comments > Review Tracker. On the left, click the plus sign (+) next to Review Servers to expand the list. The green icon next to the server name indicates that the last synchronization attempt was successful. The red icon indicates that the last synchronization attempt was unsuccessful.
Page 164: Commenting
ADOBE ACROBAT 8 STANDARD User Guide Commenting Commenting and markup tools overview You use commenting and markup tools (View > Toolbars > Comment & Markup) to add comments. Comments are notes and drawings that communicate ideas or provide feedback for PDFs. You can type a text message using the Sticky Note tool, or you can use a drawing tool to add a line, circle, or other shape and then type a message in the associated pop-up note.
Page 165 ADOBE ACROBAT 8 STANDARD User Guide Show the Comment & Markup toolbar The Comment & Markup toolbar doesn’t appear by default, except when you open a PDF in a managed review workflow. ❖ Do one of the following: • Choose View > Toolbars > Comment & Markup.
Page 166 ADOBE ACROBAT 8 STANDARD User Guide Instead of selecting this option, you can print comment text in various layouts by choosing File > Print, and clicking Summarize Comments. When you place the pointer over a Show Lines Connecting Comment Markups To Their Pop-ups On Mouse Rollover comment markup (such as a highlight or a note icon), the shaded connector line between the comment and the open pop-up note appears.
Page 167 ADOBE ACROBAT 8 STANDARD User Guide Properties toolbar A. With note icon selected B. With pop-up text selected Change a comment’s look and set it as the default After you create a comment, do one of the following: • Choose Properties from the Options menu of the pop-up note.
Page 168 ADOBE ACROBAT 8 STANDARD User Guide Use the Sticky Note tool to add a text message in a pop-up note. A. Comment & Markup toolbar B. Sticky Note tool C. Close button D. Options menu E. Text message Add a sticky note comment Do one of the following: •...
Page 169 ADOBE ACROBAT 8 STANDARD User Guide You can use the Select tool or the Text Edits tool to add most types of text edits. Shortly after you click or select text with the Text Edits tool, an icon appears. If you right-click this icon, a menu of text editing options appears.
Page 170 ADOBE ACROBAT 8 STANDARD User Guide Do any of the following: • Type the text you want to insert. • To indicate that a new paragraph should be added, press Enter or Return, and then close the pop-up note without adding text.
Page 171 ADOBE ACROBAT 8 STANDARD User Guide The Stamp tool appears in the Comment & Markup toolbar, by default. Stamp tool categories A. Dynamic stamp B. Sign Here stamp C. Standard Business stamp D. Custom stamp Open the Stamps palette ❖...
Page 172 You can create custom stamps from a number of different formats, including (but not limited to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. Note: To add an image to a PDF one time only, simply paste the image into the document. Pasted images have the same characteristics as other stamp comments;...
Page 173 ADOBE ACROBAT 8 STANDARD User Guide • To draw a line, arrow, or rectangle, either drag across the area where you want the markup to appear, or click twice: once to create the start point and once to create the end point.
Page 174 ADOBE ACROBAT 8 STANDARD User Guide You can use the Callout tool to create a callout text box. Callout text boxes are especially useful when you want to single out—but not obscure—a particular area of a document. Callout text boxes have three parts: a text box, a knee line, and an end-point line.
Page 175 ADOBE ACROBAT 8 STANDARD User Guide (Optional) To make further changes to the text box: • To resize the callout, select it and drag any of the handles that appear. • To move the text box, click inside the box and drag it.
Page 176: Managing Comments
You can use the Paste Clipboard Image As Stamp tool to add images to a PDF. You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image.
Page 177 ADOBE ACROBAT 8 STANDARD User Guide The Comments button in the navigation pane opens the Comments list. Open the Comments list Do one of the following: • Click the Comments button in the navigation pane. • Choose Comments > Show Comments List.
Page 178 ADOBE ACROBAT 8 STANDARD User Guide Note: In an email-based review, hidden comments aren’t included when you send the comments to the initiator. ❖ From the Show menu in the Comments list, do one of the following: • To show all comments, choose Show All Comments.
Page 179 ADOBE ACROBAT 8 STANDARD User Guide Click the Reply button Type your reply in the bo x that appears. Delete a reply If you delete a comment that’s been replied to, only the comment is deleted. Any replies remain in the PDF, but they are no longer part of a thread.
Page 180 ADOBE ACROBAT 8 STANDARD User Guide Page layout options for comment summaries A. Document and comments with connector lines on single page B. Document and comments with connector lines on separate pages C. Comments only D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied.
Page 181 ADOBE ACROBAT 8 STANDARD User Guide Find a comment Locate a comment in the Comments list by searching for a particular word or phrase. Click the Comments button in the navigation pane to display the Comments list. Click the Search Comments button in the Comments List toolbar.
Page 182 ADOBE ACROBAT 8 STANDARD User Guide Select the correct word from the list of alternatives that appear at the top of the menu. Spell-check all text in comments Choose Edit > Check Spelling > In Comments, Fields, & Editable Text. If the PDF is open in a browser, make sure that the Edit toolbar is open, and click the Spell Check button Click Start to begin the spell check.
Page 183: Importing And Exporting Comments
ADOBE ACROBAT 8 STANDARD User Guide Spelling preferences You can specify whether words are spell-checked while you type, which color is used to underline words, and which dictionary language is used as the default. To open the Spelling preferences, choose Edit > Preferences (Windows) or Acrobat >...
Page 184 For Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. Read the instructions, and click OK. In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and click Continue: Imports all comments.
Page 185 ADOBE ACROBAT 8 STANDARD User Guide • Choose Acrobat Comments > Delete All Comments In Document. For Word 2007, this option is on the Acrobat Ribbon. Import comments to a revised PDF To import new or unresolved comments to a PDF after the document has been revised, use the Migrate Comments feature.
Page 186: Approval Workflows
Note: To initiate an approval workflow, you must use Acrobat 7.0 or later (except for Acrobat Elements). If you use Acrobat Professional to initiate the workflow, you can invite users of Adobe Reader 7.0 or later to participate by enabling commenting in the PDF.
Page 187 PDF. If your version of Acrobat is earlier than 7.0, you’re prompted to download the latest version of Adobe Reader. You can select any of the digital identity stamps in the Stamps palette to approve the document. A digital identity stamp contains identity information that you provide, such as name, title, organization, and email address, and it can be used in place of a signature.
Page 188 ADOBE ACROBAT 8 STANDARD User Guide PDFs in an approval workflow present instructions and tools. Save the PDF. Important: If you use the Email button in the toolbar to send the PDF, the PDF is no longer part of the workflow, and approval options aren’t available to the recipient of that email message.
Page 189: Chapter 7: Forms
Chapter 7: Forms Adobe PDFs can be interactive forms that can streamline the process of filling out a form and of collecting form information. You can create PDF forms using either Adobe Acrobat 8 Professional or Adobe LiveCycle Designer (included with Acrobat Professional).
Page 190: Forms Basics
The left side of the message bar typically displays instructions about how to complete and return the form. If you open the form in Adobe Reader, the usage rights associated with that form are also described in this area. You can hide or show the document message bar by clicking its button The right side of the message bar has one or more buttons.
Page 191 After a form is filled in, Acrobat users can save a copy of the completed form, showing all the information they typed. Whether or not Adobe Reader users can save a copy of a completed form depends on the usage rights set up by the person who created that form.
Page 192: Filling In Pdf Forms
Hides the forms document message bar by default whenever a PDF Always Hide Forms Document Message Bar form is opened in Adobe Reader. Highlight Color Displays a black outline around a form field when you place the pointer over it.
Page 193 ADOBE ACROBAT 8 STANDARD User Guide Noninteractive PDF forms can be printed and filled in by hand. Or, you can choose Tools > Typewriter > Typewriter and use the Typewriter tool to type information over the blank form fields and then print a copy of the completed form.
Page 194 ADOBE ACROBAT 8 STANDARD User Guide Change the Auto-Complete options The Auto-Complete feature stores any entries that you type in a PDF form field, and then suggests or even automat ically enters responses that match your typing in other form fields. The suggestions appear in a pop-up menu, from which you can select a match.
Page 195 You can spell-check the text you typed in note comments and form fields. If you want to check the spelling in a comment, first open the comment window. You cannot check the spelling of text in the underlying Adobe PDF document. Correct a misspelling ❖...
Page 196: Submitting Forms
Commenting on forms Acrobat users can comment on PDF forms, just as on any other PDF. If the form creator has extended rights to Adobe Reader users, they can also add comments. Whether or not these comments are included when the form is submitted depends on how it’s submitted. For example, if you use Reader to print the form for mailing or faxing, the comments don’t appear.
Page 197 ADOBE ACROBAT 8 STANDARD User Guide You can also import data from an exported file into another form if that form has fields with the same names. Alter natively, you can import file data from a text file. PDF forms can contain an email-based submit button that exports the data you entered. You can email the form data with a desktop or web-based email application, or you can submit the form data at a later time.
Page 198: Collecting And Managing Form Data
ADOBE ACROBAT 8 STANDARD User Guide Submit a PDF form at a later time When you click an email-based submit button in a PDF form, you have the option of not submitting the form data, but instead saving it on your computer to send at a later time.
Page 199: Chapter 8: Security
Document security is similar to home security. Just as you lock your doors to prevent someone from entering your house without permission, you use security features to lock an Adobe PDF. For example, you can use passwords to restrict users from opening, printing, and editing PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them.
Page 200 Create a self-signed digital ID A digital ID is required to sign documents and apply certificate security. Self-signed digital IDs created from Acrobat may be adequate for many situations. See the Adobe website for information on acquiring a digital ID from Adobe security partners.
Page 201: Opening Restricted Documents
ADOBE ACROBAT 8 STANDARD User Guide If the PDF already has security applied, you may need to supply the Permissions password that lets you change security settings. See also “Set passwords for PDFs” on page 209 Prevent changes to a PDF Add security restrictions to help prevent others from changing your PDF.
Page 202: Removing Sensitive Content
Allows Acrobat to read data from stream objects in a PDF. Stream objects are URLs or file Allow External Content specifications identified by flags, as specified in PDF Reference Version Fifth Edition: Adobe Portable Document Format Version 1.6. Use this option if you’re a PDF developer who creates PDF files that contain streams, or if you work with these types of files.
Page 203 Note: When you remove checked items, additional items are automatically removed from the document: digital signa tures; document information added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents.
Page 204: Creating Or Obtaining Digital Ids
Because the certificate authority is responsible for verifying your identity to others, choose one that is trusted by major companies doing business on the Internet. See the Adobe website for information about Adobe security partners that offer digital IDs and other security solutions.
Page 205 ADOBE ACROBAT 8 STANDARD User Guide Register a digital ID You must register your digital ID in Acrobat before you can use it. If you obtained or created a digital ID file that doesn’t appear in your list of digital IDs, you can search for the missing digital ID file and add it to the list. You can identify digital ID files by their file extensions.
Page 206 ADOBE ACROBAT 8 STANDARD User Guide Specify a filename and location for the digital ID file. Type a password; passwords are case-sensitive, must contain at least six characters, and may not contain double quotation marks or the following characters: ! @ # $ % ^ & * , | \ ; < > _. Type the same password in both the Password and Confirm Password boxes.
Page 207 ADOBE ACROBAT 8 STANDARD User Guide Change the signing method You may need to specify a different signing method than the default security method provided in Acrobat. If necessary, install a third-party signature provider. Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and click Security on the left.
Page 208 ADOBE ACROBAT 8 STANDARD User Guide Delete your digital ID When you delete a digital ID in Acrobat, you delete the actual PKCS #12 file that contains both the private key and the certificate. Before you delete your digital ID, make sure that it isn’t in use by other programs or required by any documents for decryption.
Page 209: Sharing And Managing Certificates
ADOBE ACROBAT 8 STANDARD User Guide Sharing and managing certificates Sharing certificates with others Your digital ID includes a certificate that others require to validate your digital signature and to encrypt documents for you. If you know that others will need your certificate, you can send it in advance to avoid delays when exchanging secure documents.
Page 210 ADOBE ACROBAT 8 STANDARD User Guide Type your name, email address, and contact information. To allow other users to add your certificate to their list of trusted identities, select Include My Certificates. Select whether to email the request or save it as a file to email later, and then click Next.
Page 211 ADOBE ACROBAT 8 STANDARD User Guide If you’re prompted to validate the certificate before installing it, note the MD5 digest and SHA1 digest values (fingerprint). Contact the certificate’s originator to confirm that the values are correct. The certificate should be trusted only if the values are correct.
Page 212 ADOBE ACROBAT 8 STANDARD User Guide Select the contact, and click Details. Select the certificate name, and click Show Certificate. Click the Revocation tab, and then click Check Revocation. The results of the revocation check appear in the Details box.
Page 213: Directory Servers
ADOBE ACROBAT 8 STANDARD User Guide Directory servers About directory servers Directory servers are commonly used as centralized repositories of identities within an organization. As such, the server acts as an ideal location to store user certificates in enterprises that use certificate encryption. Directories help you locate certificates from network servers, including LDAP (Lightweight Directory Access Protocol) servers.
Page 214: Securing Pdfs
If you often apply the same security settings to PDFs, consider creating a security policy to simplify your workflow. Both Adobe LiveCycle Policy Server and certificate encryption let you save settings as a policy.
Page 215 The following options aren’t available in FIPS mode: • Applying password-based security policies to documents. You can use public key certificates or Adobe LiveCycle Policy Server to secure the document, but you cannot use password encryption to secure the document.
Page 216 ADOBE ACROBAT 8 STANDARD User Guide See also “Secure PDFs using policies” on page 217 Add a password and security Click the Secure button in the Tasks toolbar, and choose Password Encrypt. Click Yes to the prompt about changing the security, and if necessary, type the Permissions password that lets you change security settings.
Page 217 Use A Password To Restrict Editing And Printing Of The Document If the file is opened in Adobe Acrobat, the user can view the file but must enter the specified Permissions password in order to change the file’s Security and Permissions settings. If the file is opened in Illustrator, Photoshop, or InDesign, the user must enter the Permissions password, since it is not possible to open the file in a view-only mode.
Page 218 From the Encryption Algorithm menu, choose 128-bit AES or 128-bit RC4. If you select 128-bit AES, Adobe Acrobat 7.0 or later or Adobe Reader 7.0 or later is required to open the document. Click Next. Select the digital ID you want to use.
Page 219 ADOBE ACROBAT 8 STANDARD User Guide • To change the encryption algorithm, choose it from the menu. Do any of the following: • To check a recipient’s trusted identity, select the recipient, and then click Details. • To remove recipients, select one or more recipients, and then click Remove. Do not remove your own certificate from this list, or you won’t have access to the file using that certificate.
Page 220: Security Policies
User policies for passwords and public key certificates are stored on your local computer. If you have access to Adobe LiveCycle Policy Server, you can create a user policy that’s stored on a policy server and is available only to you.
Page 221 LiveCycle Policy Server can be configured to run with LDAP, ADS, and other enterprise systems. Policies provided by Adobe LiveCycle Policy Server are stored on the server and can be refreshed from the server. You must connect to Adobe LiveCycle Policy Server to use these server policies.
Page 222 The policies for password and certificate security are stored on the local computer. When you create a user security policy using Adobe LiveCycle Policy Server, the policy is stored on a server, letting you audit actions and change security settings dynamically. You can use Adobe LiveCycle Policy Server if your company has licensed the software and made it available to you.
Page 223 Note: Options to edit or delete organizational policies aren’t available unless you have administrator rights to the Adobe LiveCycle Policy Server. Changes to these policies can be made only on the Adobe LiveCycle Policy Server, which opens automatically when you select an option.
Page 224 If you need to restrict access to a policy-protected PDF that you made available to a group of users, you can revoke the document. Open the PDF to which you applied the policy, and log in to the Adobe LiveCycle Policy server. Choose Advanced > Security > Adobe Policy Server > Revoke Document.
Page 225: Chapter 9: Digital Signatures Quickstart
Document authors can attest to the contents of their documents by adding a certifying signature. If you receive a signed Adobe PDF, status icons let you know if the signature is valid. If a signature is questionable, you can verify it manually.
Page 226: Digital Signatures
Note: For the latest information about digital signatures, choose Help > Online Support > Knowledge Base to open the Adobe Acrobat support page on the Adobe website, and then search for “digital signatures. ”...
Page 227 ADOBE ACROBAT 8 STANDARD User Guide Valid digital signature in a PDF form See also “About digital IDs” on page 198 Create the signature appearance You can set the appearance of your digital signature by selecting options in the Security Preferences. For example, you can include an image of your handwritten signature, a company logo, or a photograph.
Page 228 ADOBE ACROBAT 8 STANDARD User Guide Displays only the default digital signature icon and your name as it appears in your digital ID file. Name For Configure Text, select the options that you want to appear in the signature. Distinguished Name shows the user attributes defined in your digital ID, including your name, organization, and country.
Page 229: Signing Pdfs
Silanis and the Communication Intelligence Corporation (CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs...
Page 230 ADOBE ACROBAT 8 STANDARD User Guide • Review all the pages in a document before you sign. Documents may contain signature fields on multiple pages. When you sign one field, your signature appears in all occurrences of the field, whether you approve those pages or not.
Page 231 ADOBE ACROBAT 8 STANDARD User Guide If you chose Place Signature, you’re prompted to draw a signature field for your signature. If you haven’t specified a digital ID, you’re prompted to find or create one. In the Sign Document dialog box, choose the digital ID you want to use. If you defined a personalized signature, choose it from the menu.
Page 232 ADOBE ACROBAT 8 STANDARD User Guide Save the PDF using a different name than the original, and close the document without making any further changes. If you save the document a second time, your signature must be verified by using the View Signed Version option in the Signatures panel.
Page 233: Validating Signatures
ADOBE ACROBAT 8 STANDARD User Guide If you’re adding a visible signature, draw the signature field on the page. Follow the on-screen instructions to select a digital ID, if prompted. Specify a default ID to avoid being prompted each time you sign a PDF.
Page 234 ADOBE ACROBAT 8 STANDARD User Guide • The question mark icon indicates that the signature couldn’t be validated because the signer’s certificate isn’t in your list of trusted identities. If the signature status is unknown or unverified, or if the document was modified after it was signed, validate the signature manually to determine the problem’s cause and possible solution.
Page 235 ADOBE ACROBAT 8 STANDARD User Guide Set signature verification preferences Before you open signed documents, set your preferences to optimize Acrobat for validating signatures. Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select Security on the left.
Page 236 ADOBE ACROBAT 8 STANDARD User Guide You can right-click/Control-click a signature field in the Signatures panel to do most signature-related tasks, including adding, clearing, and validating signatures. In some cases, however, the signature field may become locked after you sign it.
Page 237: Chapter 10: Accessibility, Tags, And Reflow
A document or application is accessible if it can be used by people with disabilities—such as mobility impairments, blindness, and low vision—and not just by people who can see well and use a mouse. Accessibility features in Adobe Acrobat, Adobe Reader, and Adobe Portable Document Format (PDF) make it easier for people with disabilities to use PDF documents and forms, with or without the aid of assistive software and devices such as screen readers, screen magnifiers, and braille printers.
Page 238 ADOBE ACROBAT 8 STANDARD User Guide Though Acrobat Standard provides some functionality for making existing PDFs accessible, you must use Acrobat Professional or Acrobat 3D to perform certain tasks—such as editing reading order or editing document structure tags—that may be necessary to make some PDF documents and forms accessible.
Page 239: Checking The Accessibility Of Pdfs
ADOBE ACROBAT 8 STANDARD User Guide See also “Recognize text in scanned documents” on page 64 “Set the document language” on page 245 “Prevent security settings from interfering with screen readers” on page 245 About tags, accessibility, reading order, and reflow PDF tags are similar in many ways to XML tags.
Page 240 ADOBE ACROBAT 8 STANDARD User Guide Note: The accessibility checker tools can help to identify areas of documents that may be in conflict with the Adobe inter pretation of the accessibility guidelines referenced in the application and its documentation. However, these tools don’t check documents against all accessibility criteria, including those in such referenced guidelines, and Adobe doesn’t...
Page 241: Reading Pdfs With Reflow And Accessibility Features
ADOBE ACROBAT 8 STANDARD User Guide means that screen readers, Read Out Loud, Reflow view, and most other accessibility features—which rely on text as input—will not work with this document. Reading PDFs with reflow and accessibility features Setting accessibility preferences...
Page 242 ADOBE ACROBAT 8 STANDARD User Guide Improves navigation of form fields Use Document Structure For Tab Order When No Explicit Tab Order Is Specified and links in documents that don’t specify a tab order. Select this option if you use a screen magnifier. This preference Always Display The Keyboard Selection Cursor corresponds to the Always Display The Keyboard Selection Cursor option in the Accessibility Setup Assistant.
Page 243 ADOBE ACROBAT 8 STANDARD User Guide • Delivers the text according to its placement on the page, reading Left-To-Right, Top-To-Bottom Reading Order from left to right and then top to bottom. This method is faster than Infer Reading Order From Document. This method analyzes text only;...
Page 244 PDF. For information on accessibility features for navigating Acrobat and PDF documents with the keyboard, visit the accessibility page of the Adobe website. See also “Keys for navigating a PDF” on page 380 “Keys for selecting tools” on page 378 “Keys for editing”...
Page 245 ADOBE ACROBAT 8 STANDARD User Guide • To jump to the next or previous page, press the Left Arrow or Right Arrow key. To stop automatic scrolling, press Esc or choose View > Automatically Scroll again. Save as accessible text for a braille printer Note: This document uses the term “braille printer”...
Page 246 ADOBE ACROBAT 8 STANDARD User Guide Reflow a tagged PDF ❖ Do one of the following: • Choose View > Zoom > Reflow. • Press Ctrl+4/Command+4. If the Page Display setting for the document is Two-Up before you choose Reflow view, the Page Display setting automatically becomes Single Page when the document is reflowed.
Page 247: Creating Accessible Pdfs
ADOBE ACROBAT 8 STANDARD User Guide Do one of the following: • Choose View > Read Out Loud > Read This Page Only or press Shift+Ctrl+V/Shift+Command+V. • Choose View > Read Out Loud > Read To End Of Document or press Shift+Ctrl+B/Shift+Command+B.
Page 248 To tag a PDF in Acrobat, use the Add Tags To Document command. This command works on any untagged PDF, such as one created with Adobe PDF Printer. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page, and then builds a tag tree that reflects that information.
Page 249 Creating a tagged PDF from an authoring application In most cases, you create tagged PDFs from within an authoring application, such as Adobe FrameMaker®, Adobe InDesign, or Microsoft Word. Creating tags in the authoring application generally provides better results than adding tags in Acrobat.
Page 250 Professional or Acrobat 3D and perform other accessibility tasks. If you often process complex untagged PDF forms, consider purchasing Adobe PDF Forms Access. Its tagging feature is optimized for interpreting forms content, and its tags editor is much easier to use than the tags editor in Acrobat Professional or Acrobat 3D for correcting tagging problems in forms.
Page 251: Making Existing Pdfs Accessible
ADOBE ACROBAT 8 STANDARD User Guide generate inappropriate tags for the text labels of the form fields. In a complex form, for instance, the text labels for all the fields may run together into a single line that screen readers can’t interpret as individual labels. Such reading order problems can require time-consuming work in Acrobat Professional or Acrobat 3D to split the labels apart.
Page 252 ADOBE ACROBAT 8 STANDARD User Guide If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.
Page 253: Chapter 11: Editing Pdfs
Chapter 11: Editing PDFs It’s a fact that Adobe PDF is unlike other document formats, in which you can freely copy, paste, and move text and images on a page. Instead, consider a PDF as a snapshot of your original file. Use Adobe Acrobat to touch up and enhance the file for readability and distribution, and reserve more substantial revisions for your source application.
Page 254: Edit Text
ADOBE ACROBAT 8 STANDARD User Guide (Optional) To add a description to distinguish the file from similar attachments, select the file in the Attachment panel, and choose Options > Edit Description. You can also collect files into a PDF package merge files into a single PDF.
Page 255: Page Thumbnails And Bookmarks
ADOBE ACROBAT 8 STANDARD User Guide View content on layers To view information stored on different layers of a PDF, use the Layers panel. Click the Layers button in the navigation pane. Click the eye icon to hide a layer’s content. Click the empty box to show a layer’s content.
Page 256 ADOBE ACROBAT 8 STANDARD User Guide See also “PostScript options” on page 334 Create page thumbnails ❖ Click the Pages button on the left. Page thumbnails appear in the navigation pane. This process may require several seconds, particularly in larger documents.
Page 257 ADOBE ACROBAT 8 STANDARD User Guide About bookmarks A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane. Each bookmark goes to a different view or page in the document. Bookmarks are generated automatically during PDF creation from the table-of-contents entries of documents created by most desktop publishing programs.
Page 258 ADOBE ACROBAT 8 STANDARD User Guide Choose New Bookmark from the Options menu, or click the New Bookmark icon at the top of the Bookmarks panel. Type or edit the name of the new bookmark, and press Enter/Return. Edit a bookmark You can change a bookmark’s attributes at any time.
Page 259 ADOBE ACROBAT 8 STANDARD User Guide Change a bookmark’s destination Click the Bookmarks button, and select the bookmark. In the document pane, move to the location you want to specify as the new destination. If necessary, adjust the view magnification.
Page 260 PDF, or deleting pages. If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it. Many desktop publishing applications, such as Adobe InDesign and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks.
Page 261: Links And Attachments
ADOBE ACROBAT 8 STANDARD User Guide Links and attachments Create a link Links let you jump to other locations in the same document, to other electronic documents including attachments, or to websites. You can use links to initiate actions or to ensure that your reader has immediate access to related infor...
Page 262 ADOBE ACROBAT 8 STANDARD User Guide Note: The Custom Link option is not available for links created from selected text. Edit a link You can edit a link at any time. You can change its hotspot area or associated link action, delete or resize the link rectangle, or change the destination of the link.
Page 263 ADOBE ACROBAT 8 STANDARD User Guide Choose Edit > Delete, or press the Delete key. Create web links from URLs You can automatically create links in a PDF from all URLs or from URLs on selected pages. When selected, the Create Links From URLs setting in the General preferences generates active links from text in all PDFs that you open.
Page 264 ADOBE ACROBAT 8 STANDARD User Guide Sort the destinations list ❖ Do one of the following: • To sort destination names alphabetically, click the Name label at the top of the Destinations panel. • To sort destinations by page number, click the Page label at the top of the Destinations panel.
Page 265 ADOBE ACROBAT 8 STANDARD User Guide Use the Attachments panel to add, delete, or view attachments. Add an attachment by doing one of the following: • Choose Document > Attach A File. • Click the Attach A File button in the File toolbar.
Page 266: Actions And Scripting
ADOBE ACROBAT 8 STANDARD User Guide Open an attachment ❖ In the Attachments panel, select the attachment, and then click Open or choose Open Attachment from the Options menu. Save an attachment In the Attachments panel, select one or more attachments, and click Save or choose Save Attachment from the Options menu.
Page 267: Action Types
ADOBE ACROBAT 8 STANDARD User Guide The Locked option prevents the appearance and actions associated with an object from being accidentally changed. Add an action Do one of the following: • Using the Hand tool, right-click/Control-click the bookmark or page thumbnail, and choose Properties.
Page 268: Trigger Types
About JavaScript in Acrobat The JavaScript language was developed by Netscape Communications as a means to create interactive web pages more easily. Adobe has enhanced JavaScript so that you can easily integrate this level of interactivity into your PDF documents.
Page 269: Converted Web Pages
ADOBE ACROBAT 8 STANDARD User Guide Converted web pages Links and bookmarks in web pages You can work with a PDF document created from web pages the same way you work with any other PDF. Depending on how you configured Acrobat, clicking a link on a converted web page adds the page for that link to the end of the PDF, if it isn’t already included.
Page 270: Articles
ADOBE ACROBAT 8 STANDARD User Guide To not resubmit any previously submitted form data, deselect Resubmit Form Data. Be careful if you have Resubmit Form Data selected because it can result in duplicate purchases or other submissions. This option is available only if a form and query results are on the pages.
Page 271 Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.
Page 272 ADOBE ACROBAT 8 STANDARD User Guide Click the plus sign (+) at the bottom of the selected box, and click OK when prompted to drag and create a new article box. An example of selecting an article with the Article tool Draw a new article box.
Page 273: Editing Text And Objects
ADOBE ACROBAT 8 STANDARD User Guide Editing text and objects Choosing a tool A common misconception about PDF documents is that they should behave like any other document that contains images and text, letting you freely move or edit items on a page. A PDF is like a snapshot of your original document.
Page 274 ADOBE ACROBAT 8 STANDARD User Guide • Drag to select characters, spaces, words, or a line. Edit the text by doing one of the following: • Type new text to replace the selected text. • Press Delete, or choose Edit > Delete to remove the text.
Page 275 ADOBE ACROBAT 8 STANDARD User Guide Add text using the Typewriter tool Use the Typewriter tool to type text anywhere on a PDF page. Organizations sometimes provide PDF versions of their paper forms without interactive form fields. The Typewriter tool provides a simple solution for filling out such forms.
Page 276 ADOBE ACROBAT 8 STANDARD User Guide Move or edit an object A selected object usually shows a bounding box. Selection handles appear when the pointer is over the object. When the pointer is over a locked object, no selection handles appear. When you select multiple objects, the last object you select becomes the anchor and appears red;...
Page 277: Setting Up A Presentation
ADOBE ACROBAT 8 STANDARD User Guide Setting up a presentation Defining initial view as Full Screen mode Full Screen mode is a property you can set for PDFs used for presentations. In Full Screen mode, PDF pages fill the entire screen, and the Acrobat menu bar, toolbar, and window controls are hidden. You can also set other opening views, so that your documents or collections of documents open to a consistent view.
Page 278 ADOBE ACROBAT 8 STANDARD User Guide Define the initial view as Full Screen mode When setting the initial view of a PDF to Full Screen mode, you must define how the document opens. Choose File > Properties. In the Document Properties dialog box, select Initial View.
Page 279: Document Properties And Metadata
ADOBE ACROBAT 8 STANDARD User Guide Note: If you hide the menu bar and toolbars, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions that temporarily hide interface controls while the page is in view.
Page 280 ADOBE ACROBAT 8 STANDARD User Guide Note that many search engines use the title to describe the document in their search results list. If a PDF does not have a title, the filename appears in the results list instead. A file’s title is not necessarily the same as its filename.
Page 281 Description tab of the Document Properties dialog box. Document metadata can be extended and modified using third-party products. The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can save and import the document metadata XML source code in XMP format, making it easy to share metadata among different documents.
Page 282 ADOBE ACROBAT 8 STANDARD User Guide Save the document metadata, and then click OK: • To save the metadata to an external file, click Save and name the file. The metadata is stored as a file in XMP format. (To use the saved metadata in another PDF, open the document and use these instructions to replace or append metadata in the document.)
Page 283: Layers
ADOBE ACROBAT 8 STANDARD User Guide Export Visio object metadata Choose Tools > Object Data > Object Data Tool. Double-click an object on the page to show its metadata. In the Options menu at the top of the Model Tree, do one of the following: • Choose Export As XML >...
Page 284 ADOBE ACROBAT 8 STANDARD User Guide From the Options menu in the Layers panel, choose one of the following: Shows every layer across every page of the document. List Layers For All Pages Shows layers only on the currently visible pages.
Page 285 ADOBE ACROBAT 8 STANDARD User Guide Editing layered content You can select or copy content in a layered PDF document using the Select tool or the Snapshot tool. You can edit content using a touchup tool. These tools recognize and select any content that is visible, regardless of whether the content is on a selected layer.
Page 286: Chapter 12: Searching And Indexing
Chapter 12: Searching and indexing You have lots of control and lots of possibilities for running effective and efficient searches in Adobe Acrobat. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs.
Page 287: Searching Pdfs
ADOBE ACROBAT 8 STANDARD User Guide Choose In The Entire PDF Package. Or choose In Selected PDF Documents, and then select the desired PDFs from the list of PDFs included in the package. See also “Find text in multiple PDFs” on page 283 Search attachments You can search for words in single PDF or in multiple PDFs, along with any attached PDFs up to two levels deep.
Page 288 ADOBE ACROBAT 8 STANDARD User Guide See also “Show or hide layers” on page 277 “Examine a PDF for hidden content” on page 197 Access the search features Where you start your search depends on the type of search you want to run. Use the Find toolbar for a quick search of the current PDF.
Page 289 Note: If documents are encrypted (have security applied to them), you cannot search them as part of a multiple- document search. You must open those documents first and search them one at a time. However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search. See also “About PDF packages”...
Page 290: Advanced Search Options
ADOBE ACROBAT 8 STANDARD User Guide If you want to specify additional search criteria, click Use Advanced Search Options, and select the options you want. Click Search. Review search results After you run a search from the Search window, the results appear in page order, nested under the names of each searched document.
Page 291 ADOBE ACROBAT 8 STANDARD User Guide • Searches for any instances of at least one of the words typed. For example, if you search Match Any Of The Words for each of, the results include any instances in which one or both of the two words appear: each, of, each of, or of each.
Page 292 ADOBE ACROBAT 8 STANDARD User Guide Boolean operators Commonly used Boolean operators include the following: Use between two words to find documents that contain both terms, in any order. For example, type paris AND france to identify documents that contain both paris and france. Searches with AND and no other Boolean operators produce the same results as selecting the All Of The Words option.
Page 293: Creating Pdf Indexes
ADOBE ACROBAT 8 STANDARD User Guide Search features preferences Access preferences for search features by choosing Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and then clicking Search under Categories. Finds both half-width and full-width instances of the Asian language characters in the Ignore Asian Character Width search text.
Page 294: Chapter 13: Movies, Sounds, And 3D Models
Chapter 13: Movies, sounds, and 3D models The possibilities for Adobe PDFs extend to the richness of multimedia communication. PDFs can include video clips, digital audio, and 3D models that readers can move, turn, zoom in on, and examine part by part.
Page 295: Interacting With 3D Models
(or activates) the model, opens the 3D toolbar, and plays any animation. Selected 3D object A. Model Tree B. 3D toolbar C. 3D object Note: Creating PDFs from 3D models requires Adobe Acrobat 3D. Acrobat Professional users can add 3D models to PDFs.
Page 296 ADOBE ACROBAT 8 STANDARD User Guide 3D toolbar overview The 3D toolbar appears after you click the 3D model with the Hand tool, which also enables the 3D model and plays any animations associated with it. The 3D toolbar always appears in the area above the upper left corner of the 3D model and cannot be moved.
Page 297 ADOBE ACROBAT 8 STANDARD User Guide If an object ever moves out of your view, you have, in essence, turned your camera completely away from the object. Click the Default View icon on the 3D toolbar to move the object back into view.
Page 298 ADOBE ACROBAT 8 STANDARD User Guide Model rendering modes A. Solid B. Transparent Bounding Box C. Transparent D. Solid Wireframe E. Illustration F. Solid Outline G. Shaded Illustration H. Bounding Box I. Transparent Bounding Box Outline J. Wireframe K. Shaded Wireframe L. Transparent Wireframe M. Hidden Wireframe N.
Page 299 3D toolbar, or by right-clicking/Control-clicking the 3D model and choosing Show Model Tree. Note: Using the Model Tree requires version 7.0.7 or later of either Acrobat or Adobe Reader. Users with earlier versions can interact with 3D models but not with the Model Tree.
Page 300 ADOBE ACROBAT 8 STANDARD User Guide The middle pane lists the defined views, which you can add to and edit. For example, after you isolate View pane and rotate a part, you can save that particular view. After making other transformations, you can simply click the view you created to return the 3D model to the view that you saved earlier.
Page 301 ADOBE ACROBAT 8 STANDARD User Guide Manipulating parts A. Selected part B. Hidden part C. Isolated part D. Transparent part In the 3D model, use the Hand tool to click the part you want to manipulate. If a preference setting prevents you from using the Hand tool, use the Object Data tool (Tools >...
Page 302 ADOBE ACROBAT 8 STANDARD User Guide Before and after cross section Click the Toggle Cross Section icon on the 3D toolbar to turn on or off the cross section. (Optional) Click the arrow next to the Toggle Cross Section icon, and choose Cross Section Properties, which opens the Cross Section Controls dialog box.
Page 303 ADOBE ACROBAT 8 STANDARD User Guide Determine the angles between the cutting plane and the axes. Drag the sliders left or right, or change the Tilt sliders percentages. Adds the current cross-sectional view to the lists in the 3D toolbar and Model Tree, where you Save Section View can select it to return the model to this view.
Page 304 ADOBE ACROBAT 8 STANDARD User Guide Snap Enables options in the 3D Measurement Tool palette Snaps to the entire edge. 3D Snap To Edge Endpoints Snaps to a straight-line segment of an edge. 3D Snap To Linear Edges Snaps to a circumference.
Page 305 ADOBE ACROBAT 8 STANDARD User Guide Measuring preferences Change the 3D Measuring preferences to determine how 3D data is measured. These options appear in the Measuring (3D) panel of the Preferences dialog box. Displays measurements based on the model units, if present, Use Scales And Units From Model (When Present) generated from the original 3D model.
Page 306 ADOBE ACROBAT 8 STANDARD User Guide Change the default view ❖ In the View pane of the Model Tree, do one of the following: • Select a view, and then choose Set As Default View from the Options menu. • Right-click/Control-click a view, and then choose Set As Default View.
Page 307 ADOBE ACROBAT 8 STANDARD User Guide 3D preferences In the 3D panel of the Preferences dialog box—Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS)— you can determine whether the 3D toolbar and Model Tree are displayed by default. You can also specify a default renderer and determine whether animations are allowed.
Page 308 Add comments to a 3D object Note: Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. Select a tool from the Comment & Markup toolbar. (The Text Edit tools have no effect on 3D objects.) Click inside the 3D object area to create a new comment and also a new view definition in the Model Tree with a default name such as “CommentView1.
Page 309 ADOBE ACROBAT 8 STANDARD User Guide Display comments for a 3D object Do one of the following: • In the Model Tree, select a view that contains comments. • Click the Comments button or choose View > Navigation Panels > Comments.
Page 310: Chapter 14: Color Management
A color management system translates colors with the help of color profiles. A profile is a mathematical description of a device’s color space. For example, a scanner profile tells a color management system how your scanner “sees” colors. Adobe color management uses ICC profiles, a format defined by the International Color Consortium (ICC) as a cross-platform standard.
Page 311: Do You Need Color Management
ADOBE ACROBAT 8 STANDARD User Guide Because no single color-translation method is ideal for all types of graphics, a color management system provides a choice of rendering intents, or translation methods, so that you can apply a method appropriate to a particular graphics element.
Page 312: Keeping Colors Consistent
Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images in from external sources, edit documents and transfer them between Adobe applications, and output your finished compositions. This system...
Page 313 Adobe applications” on page 308.) • If you use only one Adobe application, or if you want to customize advanced color management options, you can change color settings for a specific application. (See “Set up color management” on page 308.) 5.
Page 314 Open Bridge. To open Bridge from a Creative Suite application, choose File > Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS). Choose Edit > Creative Suite Color Settings.
Page 315: Color-Managing Imported Images
How imported images are integrated into a document’s color space depends on whether or not the image has an embedded profile: • When you import an image that contains no profile, the Adobe application uses the current document profile to define the colors in the image.
Page 316 CMYK color policy back to Preserve Numbers (Ignore Linked Profiles). You can override safe CMYK settings when you print a document or save it to Adobe PDF. However, doing so may cause colors to be reseparated. For example, pure CMYK black objects may be reseparated as rich black. For more information on color management options for printing and saving PDFs, search in Help.
Page 317: Color-Managing Documents For Online Viewing
When you color-manage documents that will be viewed exclusively on the web, Adobe recommends that you use the sRGB color space. sRGB is the default working space for most Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat).
Page 318: Proofing Colors
ADOBE ACROBAT 8 STANDARD User Guide Color-managing PDFs for online viewing When you export PDFs, you can choose to embed profiles. PDFs with embedded profiles reproduce color consis tently in Acrobat 4.0 or later running under a properly configured color management system.
Page 319 ADOBE ACROBAT 8 STANDARD User Guide Soft-proof colors Choose View > Proof Setup, and do one of the following: • Choose a preset that corresponds to the output condition you want to simulate. • Choose Custom (Photoshop and InDesign) or Customize (Illustrator) to create a custom proof setup for a specific output condition.
Page 320: Color-Managing Documents When Printing
Your options for printing color-managed documents depend on the Adobe application you use, as well as the output device you select. In general, you have the following choices for handling colors during printing: • Let the printer determine colors.
Page 321: Working With Color Profiles
Describe what colors an input device is capable of capturing or scanning. If your digital camera Input device profiles offers a choice of profiles, Adobe recommends that you select Adobe RGB. Otherwise, use sRGB (which is the default...
Page 322 R=127, G=12, B=107 is just a set of numbers that different devices will display differently. But when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light–in this case, a specific color of purple.
Page 323: Calibrate And Profile Your Monitor
ADOBE ACROBAT 8 STANDARD User Guide “Obtaining custom profiles for desktop printers” on page 315 “About color working spaces” on page 320 About monitor calibration and characterization Profiling software can both calibrate and characterize your monitor. Calibrating your monitor brings it into compliance with a predefined standard—for example, adjusting your monitor so that it displays color using the...
Page 324 To embed a color profile in a document you created in Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop EPS, Large Document Format, or TIFF.
Page 325 ADOBE ACROBAT 8 STANDARD User Guide Assign or remove a color profile (Illustrator, Photoshop) Choose Edit > Assign Profile. Select an option, and click OK: Removes the existing profile from the document. Select this option only if you Don’t Color Manage This Document are sure that you do not want to color-manage the document.
Page 326: Color Settings
Color settings Customize color settings For most color-managed workflows, it is best to use a preset color setting that has been tested by Adobe Systems. Changing specific options is recommended only if you are knowledgeable about color management and very confident about the changes you make.
Page 327 Adobe RGB is recommended when you prepare documents for print, because Adobe RGB’s gamut includes some printable colors (cyans and blues in particular) that can’t be defined using sRGB. Adobe RGB is also a good choice when working with images from professional-level digital cameras, because most of these cameras use Adobe RGB as their default color space.
Page 328 ADOBE ACROBAT 8 STANDARD User Guide However, some existing documents may not use the working space profile that you have specified, and some existing documents may not be color-managed. It is common to encounter the following exceptions to your color-managed workflow: • You might open a document or import color data (for example, by copying and pasting or dragging and dropping)
Page 329 ADOBE ACROBAT 8 STANDARD User Guide view colors accurately in Adobe applications. Select this option if you want to use a safe CMYK workflow. In InDesign, you can override this policy on a per-object basis by choosing Object > Image Color Settings.
Page 330 In general, it is best to use the default rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color setting for North America or Europe, the default rendering intent is Relative Colorimetric.
Page 331: Chapter 15: Printing
Chapter 15: Printing Whether you send a quick draft to an inkjet or laser printer, provide a multicolored document to an outside service provider, or print a complex technical document with custom page sizes, you can set options in the Print dialog box to ensure that the finished document appears as intended.
Page 332 ADOBE ACROBAT 8 STANDARD User Guide • Prints document contents, form fields, and comments. Document And Markups • Prints the document, form fields, and stamps, but no other markups, such as note Document And Stamps comments and pencil lines. •...
Page 333 For better results when creating PostScript files, use the Save As PostScript command. Note: You don’t need to have a PostScript printer to create a PostScript file. If you’re connected to the Internet, this option connects to the Adobe website for information on how Printing Tips to troubleshoot printing problems.
Page 334 ADOBE ACROBAT 8 STANDARD User Guide Print layers Normally, when you print a PDF that contains layers, just the content that is visible on-screen is printed. However, the creator of a layered PDF can specify that some layered content, such as watermarks or confidential information, must (or must not) print, regardless of its visibility on-screen.
Page 335: Other Ways To Print Pdfs
ADOBE ACROBAT 8 STANDARD User Guide • Prints on both sides of the paper; the paper flips along the long edge. Duplex Flip Long Edge • Prints on both sides of the paper; the paper flips along the short edge.
Page 336 ADOBE ACROBAT 8 STANDARD User Guide In the Print Range area, specify which pages to print: • To print pages from front to back, select All. • To divide a large booklet into smaller groupings, select Pages and specify a page range for the first grouping. Print each page range separately.
Page 337 ADOBE ACROBAT 8 STANDARD User Guide Compare Right binding with Right (Tall). Print documents in a PDF package A PDF package contains multiple documents wrapped in one PDF. You can print the documents individually or together. Open the PDF package. You can select the cover sheet and print it on a different printer or paper stock.
Page 338: Printing Custom Sizes
ADOBE ACROBAT 8 STANDARD User Guide See also “About PDF packages” on page 112 Print from the Bookmarks tab You can print the pages associated with bookmarks directly from the Bookmarks tab. Bookmarks appear in a hierarchy, with parent bookmarks and child (dependent) bookmarks. If you print a parent bookmark, all page content associated with child-level bookmarks also print.
Page 339: Advanced Print Settings
For best printing results, Adobe recommends that you obtain the latest version of the PPD file for your output device from the manufacturer. Many print service providers and commercial printers have PPDs for the imagesetters they use.
Page 340: Postscript Options
ADOBE ACROBAT 8 STANDARD User Guide From the bottom menu, select a printer model. In the list that appears, select a PPD file, and then click Add. About advanced print settings If normal print settings don’t produce the results you expect, you may need to specify options in the Advanced Print Setup dialog box.
Page 341 ADOBE ACROBAT 8 STANDARD User Guide Preserves hinting information in the original Emit CIDFontType2 As CIDFontType2 (PS Version 2015 And Greater) font when printing. If unselected, CIDFontType2 fonts are converted to CIDFontType0 fonts, which are compatible with a wider range of printers. This option is available for PostScript 3 and PostScript Level 2 (PostScript version 2015 and later) output devices.
Page 342: Chapter 16: Adobe Version Cue
Different Version Cue features are available in different environments: • If you use Acrobat 8 but not Adobe Creative Suite, you can gain access to the full Version Cue feature set by partic ipating in a shared project; that is, you can gain access if another user on your network installs Adobe Creative Suite and gives you access to a Version Cue project in a Version Cue Workspace.
Page 343 By default, when you choose the Open, Save, or Save As commands, the Operating System (OS) dialog box appears. To use the Adobe dialog box instead and set it as the default, click Use Adobe Dialog. Use the View menu options to...
Page 344 • Add frequently used files and folders to the Favorites panel for quick access. • View thumbnail images of files. • Determine whether a file is open in Acrobat 8 or another Adobe Creative Suite application on your computer. • Rename or delete files (Mac OS only).
Page 345: Working With Version Cue Projects
Open a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 346 Connect to remote projects Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 347 ADOBE ACROBAT 8 STANDARD User Guide If the button is available, click Use Adobe Dialog (if you see the Use OS Dialog button instead, you are already using the Adobe dialog box). Click Version Cue in the Favorites panel. You can resize the Favorites panel to display items with long names: place your cursor over the vertical line to the right of the Favorites panel and drag it to the right.
Page 348 Create a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 349 Edit the properties of a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 350: Working With Files In Version Cue
ADOBE ACROBAT 8 STANDARD User Guide See also “About the Adobe dialog box” on page 337 “View Version Cue Workspace, project, and file information” on page 340 Working with files in Version Cue About working copies Version Cue projects and files reside in the Version Cue Workspace on the host computer. The master copies of files added to the project, including file versions and other file data, such as comments, version dates, and user IDs, are saved on this host computer.
Page 351 ADOBE ACROBAT 8 STANDARD User Guide “Version Cue file statuses” on page 345 “Availability of Version Cue features” on page 336 File protection in Version Cue Version Cue automatically informs others that a file is being edited. Version Cue assigns In Use status to a file when you open and edit a file that isn’t being edited by another user.
Page 352 Version Cue project. You can add assets such as swatch libraries to projects to share them with your workgroup. You can also add non-Adobe files to Version Cue projects. You can add files using any of the following methods: • Add files one at a time from within InCopy, an Adobe Creative Suite component, or Acrobat 8.
Page 353 After you add or save a file to a Version Cue project, the file is automatically managed by Version Cue. Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box, and then click Version Cue in the Favorites panel.
Page 354 Edit a file in use by another user Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 355 Save changes to a file Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 356: Disconnecting From Projects
Disconnect from a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 357: Deleting Files, Folders, And Projects
Delete files or folders from a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 358 Delete a file or folder permanently Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 359: Version Cue Versions
Save a version Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 360 View versions Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 361: Editing And Synchronizing Offline Files
Promote a version Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 362 Manually mark a file as In Use Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 363: The Version Cue Administration Utility
Synchronize files Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 336 for more information.
Page 364 ADOBE ACROBAT 8 STANDARD User Guide Task Acrobat or Version Cue Adobe Creative Administration Suite component Create Version Cue projects from remote files via FTP Create Version Cue projects from remote files via WebDAV Import Version Cue 1.0 projects Back up Version Cue projects and...
Page 365 • By opening the Version Cue preferences and clicking the Advanced Administration button. • By clicking the Advanced Administration button in an Adobe Creative Suite component or in Acrobat 8. • By typing the IP address of the Version Cue Workspace directly into a web browser.
Page 366 To change the Version Cue Workspace name, type a name in the text box. This name identifies the Workspace Name Version Cue Workspace in Acrobat or in Adobe Creative Suite components using Version Cue. When selected, gives other computers access to the Version Make This Version Cue Workspace Visible To Others.
Page 367 • If Version Cue 1.0 and Version Cue 2.0 Workspaces are installed on the same computer, Adobe Creative Suite 1.0 components and Acrobat 7 work only with the Version Cue 1.0 Workspace, because they can communicate only with the port that the Version Cue 1.0 Workspace uses.
Page 368: Creating, Editing, And Managing Projects In Version Cue Administration
ADOBE ACROBAT 8 STANDARD User Guide Restart the Version Cue 2.0 Workspace. This step resets the port to allow access from both Acrobat 7 and 8, Adobe Creative Suite 1.0, and Adobe Creative Suite 2.0 components. Creating, editing, and managing projects in Version...
Page 369 ADOBE ACROBAT 8 STANDARD User Guide Create a new Version Cue project from a folder You can create a Version Cue project from the files in a folder on the computer where the Version Cue Workspace is installed. Log in to Version Cue Administration.
Page 370 ADOBE ACROBAT 8 STANDARD User Guide If the content you’re importing is a website, select Import FTP/WebDAV As A Website to import the content to the project’s web-content folder. • In the FTP Server or WebDAV Server box, specify the WebDAV server from which to import files, and type the port number in the Port box.
Page 371 ADOBE ACROBAT 8 STANDARD User Guide Restricts file versioning to sequential versions. Enable Lock Protection For This Project Stores any remarks you type about the project. Comments Allows you to back up your project or edit backup settings. Backup Configuration Click Save, or click Reset to return the properties to their original values.
Page 372 ADOBE ACROBAT 8 STANDARD User Guide Click Reset Locks to remove the specified file locks. Delete file versions in a project Log in to the Version Cue Workspace Administration page. Click the Advanced tab , and then click Remove Old Versions.
Page 373 Choose the project components you want to back up: Files (which is always selected), Project File Versions to back up all versions of the files, Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components, and Users/User Assignments to back up information about the users and their project privileges.
Page 374 Select what you want to back up in the Include list of options: Files (which is always selected), Project File Versions to back up all the versions of the project, Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components, and Users/User Assignments to back up information about the users and their project privileges.
Page 375: Working With Users And Privileges
Type the user’s name in the User Name box. Type a unique login in the Login box. The login is needed in Adobe Creative Suite components or in Acrobat, if a project requires it, to log in to the Version Cue Workspace Administration utility.
Page 376 Users with privileges set to None can’t access the Version Cue Workspace Administration utility but can access Version Cue projects while working in an Adobe Creative Suite component, Acrobat, or an application that supports WebDAV. The following table describes the privileges associated with the User and System Administrator levels.
Page 377 ADOBE ACROBAT 8 STANDARD User Guide Administration utility task User System Administrator Change the Version Cue Administration utility color scheme in the Advanced preferences Reset locks and remove file versions from projects to which the user is assigned and also granted adminis...
Page 378: Viewing Logs, Reports, And Workspace Information
Version Cue Workspace Administration utility. Users who are working in Adobe Creative Suite or Acrobat can use the Version Cue Client URL to connect to Version Cue projects when they’re not on the workspace’s subnetwork. Users who are working in applications that support WebDAV can use the WebDAV Client URL to connect to Version Cue projects.
Page 379: Version Cue Pdf Reviews
Workspace. You can invite selected reviewers by email, create the email message in your email program, and include a direct link to the review document in the message. Invited reviewers only need Adobe Acrobat software and a Version Cue login to access the PDF document using their web browser. As the review progresses, reviewers upload their comments to the Version Cue Workspace.
Page 380 ADOBE ACROBAT 8 STANDARD User Guide • To access a review, users need an Internet connection. You can start a Version Cue PDF review for any version of any PDF document that is in a Version Cue Workspace, provided that you have appropriate privileges to access the Version Cue Administration utility. Only one version of a PDF document may be in active review at any point in time.
Page 381 ADOBE ACROBAT 8 STANDARD User Guide See also “Start a new Version Cue PDF review” on page 373 “Delete files and folders” on page 351 Locate PDF reviews Log in to the Version Cue Administration utility. Click the Version Cue CS2 Review link at the top of the page.
Page 382 ADOBE ACROBAT 8 STANDARD User Guide Click the PDF document name in the Document List. Select one of the versions in the Document History list, and click Edit Review Settings. Do any of the following: • To set or change an end date for the review, select Deadline, and then choose the end date from the Year, Month, and Day menus.
Page 383 ADOBE ACROBAT 8 STANDARD User Guide Do one of the following: • To view all review comments directly in the PDF document, click the version name. • To view review comments in the Version Cue Administration utility, select the version in the Document History list and click View Comments.
Page 384: Keyboard Shortcuts
Chapter 17: Keyboard shortcuts This section lists common shortcuts for moving around a document. Keyboard shortcuts Keys for selecting tools To enable single-key shortcuts, choose Edit > Preferences > General, and then select the Use Single-Key Accelerators To Access Tools option. Tool Windows action Mac OS action...
Page 385 ADOBE ACROBAT 8 STANDARD User Guide Keys for editing Result Windows Action Mac OS Action Select all content Ctrl+A Command+A Deselect all content Ctrl+Shift+A Command+Shift+A Fit page Ctrl+0 Command+0 Keys for working with comments To enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools option in General preferences.
Page 386 ADOBE ACROBAT 8 STANDARD User Guide Result Windows Action Mac OS Action Open pop-up Enter Return window for comment that has focus Send and receive comments in browser-based review Go back online Keys for navigating a PDF Result Windows Action...
Page 387 ADOBE ACROBAT 8 STANDARD User Guide Result Windows Action Mac OS Action Scroll (when Hand Spacebar Spacebar tool is selected) Zoom in Ctrl+equal sign Command+equal sign Zoom out Ctrl+hyphen Command+hyphen Keys for general navigating Result Windows Action Mac OS Action...
Page 388 ADOBE ACROBAT 8 STANDARD User Guide Result Windows Action Mac OS Action Close context menu Return to Hand tool or Select tool Move focus to next Ctrl+Tab Not available tab in a tabbed dialog box Move to next search F3 or Command+G...
Page 389 ADOBE ACROBAT 8 STANDARD User Guide Result Windows Action Mac OS Action Collapse the current Left Arrow or minus Left Arrow or minus bookmark (focus on sign sign Bookmarks panel) Expand all book Shift+* Shift+* marks Collapse selected Forward Slash (/)
Page 390 ADOBE ACROBAT 8 STANDARD User Guide Result Windows Action Mac OS Action Move focus down through the elements of the How To panel Move focus up Shift+Tab Shift+Tab through the elements of the How To panel Go forward to next...
Page 391 70 logs 360, 372 Acrobat Connect 150 creating PDF 67 renaming 360 printing preferences 67 Adobe Video Workshop 4 setting properties 68 Advanced Adobe PDF options 100 Adobe PDF settings. See Adobe PDF Advanced Search Options pane 284 options...
Page 392 285 Automatically Scroll angles, measuring 297 about 238 braille printers, creating text for 239 Apply Print Overrides option 328 command 27 Bridge. See Adobe Bridge approving PDFs autosave browser-based reviews about 180 about 44 about 145 initiating approval workflows 180...
Page 393 321 collaborating, in Version Cue 341 viewing locked 161 customizing 320 Collections, organizing PDFs 46 comparing for Adobe applications 308 color versions of signed documents 230 presets for 320 See also color separations rendering intents 323, 324...
Page 394 TIFF files 135 Descreen option 64 using graphics tablets 223 creating PDFs Design Center 7 validating 227 Adobe PDF printer 67 Deskew option 63 verifying 203 by dragging and dropping 59 desktop printers, color profiles what the icons mean 227...
Page 395 Document Properties command 271, encrypted documents opening 29 273, 275 creating 209 searching 260 Documents preferences 32 opening 195 file conflicts in Adobe Version double-byte fonts 106 Cue 357 removing encryption 213, 214 downloading file formats searching 283 documents from web 31...
Page 396 185 fonts moving around pages 41 preferences 185 See also Asian text selecting temporarily 17 printing 185, 325 Adobe PDF settings 97 text selection 32 saving 185 changing 268 handicap. See accessibility searching 189, 281 default 98 handwritten signatures, creating the...
Page 397 98 installation 1 Last Page button 25 IDs, in Version Cue 369 installing Layer Properties option 328 image compression Adobe Digital Editions 51 layers See also compressing, compression interactive forms 185 about 277 options interlacing, in PNG files 135...
Page 398 See also headers and footers Microsoft Word PDF layers 277 logical page numbers 35 creating PDFs from 72 toolbars 21 migrating to Adobe Version Cue pages 130 2.0 361 logins N-up printing 326 mobile devices, preparing PDFs creating in Version Cue...
Page 399 Page Setup command (Mac OS) 325 pasting Permissions password 209 page size, as opposed to paper size 70 images 139 photographs, compressing 105 page thumbnails Photoshop. See Adobe Photoshop tables 138 creating 249 plain text compared to accessible text 137 deleting 249, 250 text 136...
Page 400 PDFs protected by 218 for converting files 92 with GoLive 362 Polygon tool 166 PDF export 92 polygons Press Quality, Adobe PDF settings 93 creating 166 previewing Quick Check 234 deleting 167 colors. See soft-proofing QuickTime files. See media clips...
Page 401 171 pages for web conversion 87 tables 138 RGB color space profiles 99 Scan To PDF command 61 text 137 RGB color space, Adobe 321 Scanning Send By Email For Review Rich Content PDF, Adobe PDF command 147 tips 64...
Page 402 262 text files, converting to PDF 59 slide show. See Full Screen online forms 185 Thai language 52 Smallest File Size, Adobe PDF subsampling 97 threaded comments, replying 172 settings 94 subscribing to web services 157 threshold, font embedding 97...
Page 403 88 saving, in Version Cue 354 conversion settings 87 Unavailable file status, in Version using, in Version Cue 353 converted to Adobe PDF 263 Cue 346 viewing and comparing in Version converting images in 88 undercolor removal (UCR) 99...
Page 404 INDEX windows multiple 40 split 40 spreadsheet split 40 Windows Built-In player 288 Windows Media Player 288 WMV files. See media clips Word documents adding information from 73 Word. See Microsoft Word work area, customizing 18 working files editing, in Version Cue 355 using, in Version Cue 344 working spaces, color 320, 321 wrapping lines, converting web...

This manual is also suitable for:

Acrobat 8 standard

Adobe 22002420 - Acrobat Standard - PC User Manual

Chapter 1: Before You Begin

Chapter 2: Workspace

Chapter 3: Creating Pdfs

Chapter 4: Combining PDF Content

Chapter 5: Exporting Pdfs

Chapter 6: Review and Comment

Chapter 7: Forms

Chapter 8: Security

Chapter 9: Digital Signatures Quickstart

Chapter 10: Accessibility, Tags, and Reflow

Chapter 11: Editing Pdfs

Chapter 12: Searching and Indexing

Chapter 13: Movies, Sounds, and 3D Models

Chapter 14: Color Management

Chapter 15: Printing

Chapter 16: Adobe Version Cue

Quick Links

Related Manuals for Adobe 22002420 - Acrobat Standard - PC

Summary of Contents for Adobe 22002420 - Acrobat Standard - PC

This manual is also suitable for:

Table of Contents