Page 1 USING ADOBE ® ACROBAT 9 STANDARD ®...
Page 2 This user guide is licensed for use under the terms of the Creative Commons Attribution Non-Commercial 3.0 License. This License allows users to copy, distribute, and transmit the user guide for noncommercial purposes only so long as (1) proper attribution to Adobe is given as the owner of the user guide; and (2) any reuse or distribution of the user guide contains a notice that use of the user guide is governed by these terms.
Page 3: Table Of Contents
....................59 Using the Adobe PDF printer .
Page 4 ................218 Securing documents with Adobe LiveCycle Rights Management ES .
Page 5 USING ACROBAT 9 STANDARD Contents Layers ....................... 296 Using Geospatial PDFs .
Page 6: Chapter 1: Getting Started
If you postpone registration, you can register at any time by choosing Help > Registration. Adobe Product Improvement Program (Windows) After you have used your Adobe software a certain number of times, a dialog box will appear, asking you whether you would like to participate in the Adobe Product Improvement Program.
Page 7: Help And Support
The sites searched by the default Community Help search engine are hand-selected and reviewed for quality by Adobe and Adobe Community Experts. Adobe experts also work to ensure that the top search results include a mixture of different kinds of content, including results from online product Help.
Page 8: Services, Downloads, And Extras
The Help menu within the product opens local Help, a subset of the content available in online product Help. Because local Help is not as complete or up-to-date as online product Help, Adobe recommends that you use the PDF version of product Help if you want to stay off-line.
Page 9: What's New
Extras The installation disc contains a variety of extras to help you make the most of your Adobe software. Some extras are installed on your computer during the setup process; others are located on the disc.
Page 10: Getting Started Tutorials
Use Acrobat.com for shared reviews using Acrobat or Adobe Reader. When finished, participants publish comments or submit responses to Acrobat.com. When using Acrobat.com for shared reviews, you can also allow reviewers to open and share the PDF in a live chat session.
Page 11 Create PDF Creating PDFs using Acrobat PDFMaker (Windows) Convert your business documents to Adobe PDF with a single click. Acrobat PDFMaker simplifies the process of converting documents to PDF in several business applications, including Microsoft Office applications and Lotus Notes. When you install Acrobat, it adds PDFMaker controls to compatible applications automatically.
Page 12 Create the PDF. Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar or, in Microsoft Office 2007, click the Create PDF button on the Acrobat ribbon. You can automatically email the PDF or send it out for a review, using other commands in the Adobe PDF menu.
Page 13 If you’re hosting the PDF on your own server, select the type of server and enter its path. If you’re hosting the PDF on Acrobat.com, enter your Adobe ID. If you don’t have an Adobe ID, click Create Adobe ID to create one within Acrobat.
Page 14 Create and save the document you want to discuss in live collaboration. If it’s not already a PDF, convert it to PDF using Adobe PDF printer, Acrobat PDFMaker (Windows), or the Create PDF commands in Acrobat. Open the PDF you want to discuss in Acrobat.
Page 15 Getting started Choose File > Collaborate > Send & Collaborate Live. Log on to Acrobat.com, if prompted. If you don’t have an Adobe ID, create one. Use the Send and Collaborate Live wizard to start a live chat session. Invite participants.
Page 16 PDF attachment or clicking the URL in the invitation. After participants log in with their Adobe ID and password or join as a guest, they can double-click the PDF to open it. Watching participants join the session Share pages.
Page 17 You can scan a paper form directly into Acrobat (choose File > Create PDF > From Scanner). You can also convert any electronic document to PDF using Acrobat PDFMaker, the Adobe PDF printer, or the Create PDF commands in Acrobat.
Page 18 USING ACROBAT 9 STANDARD Getting started The Create Or Edit Form wizard creates form fields automatically. Evaluate the form fields Acrobat created. Acrobat lists the form fields it created in the Fields pane. Scroll through the document to see whether Acrobat missed any fields or created any extra fields.
Page 19: Pdf Portfolios
USING ACROBAT 9 STANDARD Getting started Click Show All Properties in the field name dialog box if you want to make other changes. You can change the field appearance, set a text field to accept multiple lines of text, create a label for users, or set other properties. To edit a field, make sure you’re in Form mode, and then double-click the field.
Page 20 USING ACROBAT 9 STANDARD Getting started Selecting files for a PDF Portfolio When you add a file to the PDF Portfolio, a copy of the original document is included. If the document isn’t a PDF, anyone who receives the PDF Portfolio may have to install the native application to preview that particular document.
Page 21 USING ACROBAT 9 STANDARD Getting started Personal information for the digital ID Create an appearance for your digital signature. Your digital signature can be simple or complex. It can look like a handwritten signature or a typed name. It can contain a company logo, include the date and time you signed, and state a reason for signing.
Page 22 USING ACROBAT 9 STANDARD Getting started If you selected Reason, click Advanced Preferences, and, in the Creation pane, select Show Reasons When Signing. If you selected Location, select Show Location And Contact Information When Signing. Review the document carefully. Before you sign any document, physically or electronically, make sure that you know what you are signing and where all the signature fields are.
Page 23: Chapter 2: Workspace
The work area for the stand-alone application includes a document pane and a navigation pane. The document pane displays Adobe® PDFs. The navigation pane on the left side helps you browse through the PDF. Toolbars near the top of the window provide other controls that you can use to work with PDFs.
Page 24 USING ACROBAT 9 STANDARD Workspace More Help topics “View the PDF Portfolio work area” on page 103 “Document message bar” on page 20 Opening PDFs You can open a PDF in many ways: from within the Acrobat application, from your email application, from your file system, or on a network from within a web browser.
Page 25: Set Preferences
USING ACROBAT 9 STANDARD Workspace Document message bar The document message bar appears only in certain types of PDFs. Typically, you see this area when you open a PDF form, a PDF that has been sent to you for review, a PDF with special rights or security restrictions, or a PDF that is compliant with PDF/A, PDF/E, or PDF/X standards.
Page 26: Customizing The Work Area
Drag the following files from the Users/[Username]/Library/Preferences folder to the Desktop: • Acrobat WebCapture Cookies • com.adobe.Acrobat.Pro.plist or com.adobe.Acrobat.Pro_x86_9.0.plist • Acrobat Distiller Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller) • The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor Settings.csf) Restart Acrobat If the problem recurs after you re-create the Acrobat preferences files, then the problem isn’t related to preferences...
Page 27 A. Tasks toolbar B. File toolbar C. Page Navigation toolbar D. Select & Zoom toolbar E. Page Display toolbar F. Find toolbar ® Adobe Reader toolbars open by default A. File toolbar B. Page Navigation toolbar C. Select & Zoom toolbar D. Page Display toolbar E. Find toolbar Each of the buttons in the Tasks toolbar is associated with a menu of commands.
Page 28 USING ACROBAT 9 STANDARD Workspace Display and arrange toolbars When your work does not involve using the tools in a toolbar, you can close the toolbar to tidy up the work area. For example, if you are not adding review comments to a PDF, there’s no need to have the Comment & Markup toolbar open. When you need easy access to a toolbar that is hidden by default, you can open it.
Page 29 USING ACROBAT 9 STANDARD Workspace Return toolbars to their default configuration ❖ Choose View > Toolbars > Reset Toolbars. Lock or unlock the toolbar area Locking the toolbars prevents any rearrangement of the toolbar area, so all grabber bars disappear when the toolbar area is locked.
Page 30 USING ACROBAT 9 STANDARD Workspace Change properties for the selected item, as desired. If you want to change object properties other than those listed in the Properties toolbar, right-click the object, and choose Properties. Show or hide the navigation pane The navigation pane is an area of the work space that can display different navigation panels.
Page 31: Viewing Pdf Pages
USING ACROBAT 9 STANDARD Workspace View a different panel in the navigation pane By default, only a selected set of panel buttons appears on the left side of the work area. Other panels are included in the View menu and may open as floating panels rather than in the navigation pane. However, you can dock the panel in the navigation pane later.
Page 32 USING ACROBAT 9 STANDARD Workspace Open a PDF in the application ❖ Start Acrobat and do one of the following: • Choose File > Open, or click the Open button in the toolbar. In the Open dialog box, select one or more filenames, and click Open.
Page 33 USING ACROBAT 9 STANDARD Workspace The Page Navigation toolbar opens by default. The default toolbar contains frequently used tools: the Next Page Previous Page , and Page Number. Like all toolbars, the Page Navigation toolbar can be hidden and reopened by choosing it in the Toolbars menu under the View menu.
Page 34 USING ACROBAT 9 STANDARD Workspace Bookmarks panel A. Bookmarks button B. Click to display bookmark options menu. C. Expanded bookmark Click the Bookmarks button, or choose View > Navigation Panels > Bookmarks. To jump to a topic, click the bookmark. Expand or collapse bookmark contents, as needed. Note: Depending on how the bookmark was defined, clicking it may not take you to that location but perform some other action instead.
Page 35 USING ACROBAT 9 STANDARD Workspace Retrace your viewing path You can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and next refer to the two adjacent pages, before and after the currently active page.
Page 36 USING ACROBAT 9 STANDARD Workspace More Help topics “Open, save, or delete an attachment” on page 277 Open or close reading mode The reading mode view hides everything in the work area except the document and the menu bar. ❖ Choose View >...
Page 37 Note: Having multiple versions of Acrobat or Adobe Reader installed on the same computer can prevent you from viewing PDFs in a web browser. Examples include Acrobat 8 with Adobe Reader 9, or Acrobat 7 with Reader 8, and so on. Try deselecting the Display PDF In Browser option in Internet Preferences in one program, and selecting the option in the other program.
Page 38 USING ACROBAT 9 STANDARD Workspace Note: You cannot open the Articles panel if you are viewing the PDF inside a browser. You must open the PDF in Acrobat. Double-click the article icon to go to the beginning of that article. The icon changes to the follow-article pointer Note: If the Articles panel is blank, then the author has not defined any article threads for this PDF.
Page 39 Shows a minimal navigation toolbar regardless of the document settings. Show Navigation Bar Lets you page through an Adobe PDF document Left Click To Go Forward One Page; Right Click To Go Back One Page by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys.
Page 40 Controls the print preview display in the Print dialog box. Deselecting this Show Page Thumbnails In Print Dialog option speeds up the preview. Enables Adobe® PostScript® XObjects in the PDF file to be emitted when Emit Passthrough PostScript When Printing that PDF file is printed to a PostScript printer.
Page 41 Determines whether the application startup screen appears each time the application starts. Show Splash Screen Ensures that only Adobe-certified third-party plug-ins are loaded. The notation Currently Use Only Certified Plug-Ins in Certified Mode indicates either Yes or No depending on its status.
Page 42: Adjusting Pdf Views
USING ACROBAT 9 STANDARD Workspace Page Content And Information Displays large images. If your system is slow to display image-intensive pages, deselect this option. Show Large Images When deselected, turns off animation effects, which improves performance. Use Smooth Zooming (Windows only) Displays any art, trim, or bleed boxes defined for a document.
Page 43 USING ACROBAT 9 STANDARD Workspace • Actual Size displays the page at 100% magnification. • Fit Width adjusts the magnification so that the PDF fills the document pane horizontally. • Fit Page adjusts the magnification so that one page fills the document pane vertically. •...
Page 44 USING ACROBAT 9 STANDARD Workspace • Enter a value in the zoom text box, or click the plus or minus buttons to increase or decrease the magnification by preset levels. Change the magnification with the Loupe tool Choose Tools > Select & Zoom> Loupe, or select the Loupe tool on the Select &...
Page 45 USING ACROBAT 9 STANDARD Workspace A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane. Change the default magnification In the Preferences dialog box under Categories, select Page Display. Open the Zoom pop-up menu and choose a default magnification level. Display off-screen areas of a magnified page When you zoom in to a high magnification, you may be able to see only part of a page.
Page 46 USING ACROBAT 9 STANDARD Workspace Single Page, Single Page Continuous, Two-Up, Two-Up Continuous page layouts Set the page layout of an open PDF • To see only one page at a time, choose View > Page Display > Single Page. •...
Page 47 USING ACROBAT 9 STANDARD Workspace Use split-window view You can view a PDF with the document pane divided into two panes (Split command) or four panes (Spreadsheet Split command). With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane.
Page 48: Grids, Guides, And Measurements
USING ACROBAT 9 STANDARD Workspace Display PDFs in Line Weights view The Line Weights view displays lines with the weights defined in the PDF. When Line Weights view is off, it applies a constant stroke width (1 pixel) to lines, regardless of zoom. When you print the document, the stroke will print at the true width.
Page 49 USING ACROBAT 9 STANDARD Workspace Show or hide guides ❖ Choose View > Guides. Move or delete ruler guides ❖ Click the guide to select it, and then drag it to a new location, or press Delete. To delete all guides, right-click in the ruler area and choose Clear All Guides or Clear Guides On Page.
Page 50 USING ACROBAT 9 STANDARD Workspace • To snap the measurement to the endpoint of a line, select Snap To Endpoints • To snap the measurement to the midpoint of a line, select Snap To Midpoints • To snap the measurement to the intersection of multiple lines, select Snap To Intersections •...
Page 51: Organizer
USING ACROBAT 9 STANDARD Workspace Specifies the length of the line leader that appears on one side of the Default Leader Length (Distance Tool only) measurement points. Specifies the length of the leader extension that appears Default Leader Extension Above Line (Distance Tool only) above the measurement line.
Page 52 USING ACROBAT 9 STANDARD Workspace Organizer window in Windows A. Categories pane B. Files pane C. Pages pane Categories pane The categories pane of the Organizer window is divided vertically into sections that contain categories. These items can help you locate and organize PDFs that reside on your computer, on a network, and on the web. Contains subcategories that list all the PDFs that you’ve opened during a specified period of time.
Page 53 USING ACROBAT 9 STANDARD Workspace Files pane The files pane in the Organizer window lists the PDFs that are within the subcategory or folder selected in the categories pane; each PDF listing shows the filename, modification date, page number, file size, location, and a thumbnail image of the first page.
Page 54 USING ACROBAT 9 STANDARD Workspace Sort the files pane list If necessary, select a subcategory or folder in the categories pane to display PDFs in the files pane. In the files pane, do any of the following: • To sort the list of PDF files according to a particular property, choose a property from the Sort By menu. •...
Page 55: Maintaining The Software
USING ACROBAT 9 STANDARD Workspace To remove a folder or hard drive from the list of Favorite Places, right-click the item, and choose Remove [folder name] From Favorite Places. Expand views in the Categories pane Items in the Categories pane can be expanded and collapsed so that you can see more of the structure. When you select a date category, folder, or collection, all PDFs in that item are listed in the pages pane.
Page 56 Press the Shift key immediately after starting Acrobat. Adobe Digital Editions Use the free Adobe® Digital Editions software to read and organize eBooks and other publications. Digital Editions is a separate web-based rich internet application (RIA) that replaces the eBooks features in previous versions of Acrobat.
Page 57: Non-English Languages
Asian Language Support options under Create Adobe PDF and View Adobe PDF. PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF files. You can control whether Asian fonts are embedded.
Page 58: Acrobat In Mac Os
PDFMaker PDFMaker is not available for Mac OS. However, you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Adobe PDF from the Printer menu. More Help topics “Keyboard shortcuts”...
Page 59: Chapter 3: Creating Pdfs
If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe® Acrobat® 9 Standard. Similarly, if Acrobat is already open, you don’t have to open the authoring application to convert a file to PDF.
Page 60 Within Microsoft Outlook or Lotus Notes, by clicking Acrobat PDFMaker toolbar buttons. PDFMaker (Windows only) Or by choosing commands in the Adobe PDF menu (Outlook) or the Actions menu (Lotus Notes). Within the email application, in the Print dialog box. Creates a PDF (not a PDF Portfolio).
Page 61: Creating Simple Pdfs With Acrobat
For scanned documents, you can choose from several scanning presets that are optimized for scanning documents and images in color or black and white. You can modify these presets, or use your own custom scanning settings. More Help topics “Adobe PDF conversion settings” on page 87 Creating simple PDFs with Acrobat...
Page 62 This process can be useful for creating relatively small PDFs of up to about 20 pages. For longer, more complex, or heavily formatted documents, it’s better to create the source document in an application that offers more layout and formatting options, such as Adobe InDesign or Microsoft Word. Last updated 9/30/2011...
Page 63 USING ACROBAT 9 STANDARD Creating PDFs Note: The PDF Editor can make changes in text only with PDFs created from blank pages. To add a blank page to a PDF created by another method, create a blank document in another application and convert that file to PDF. Then import the blank file into the existing PDF.
Page 64: Scan Documents To Pdf
In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat from the list of registered applications.
Page 65 USING ACROBAT 9 STANDARD Creating PDFs • Scanning and OCR: /www.acrobatusers.com/monthly_topic/2009/01 • How to extract active text from an image: www.peachpit.com/articles/article.aspx?p=1272051 More Help topics “Choosing a security method” on page 214 “Creating and distributing forms” on page 171 Scan a paper document to PDF using a preset (Windows) Choose File >...
Page 66 USING ACROBAT 9 STANDARD Creating PDFs Note: You can scan both sides of pages even on scanners that do not themselves support two-sided scanning. When Both Sides is selected, a dialog box appears after the first sides are scanned. You can then reverse the original paper documents in the tray, and select the Scan Reverse Side (Put Reverse Of Sheets) option in that dialog box.
Page 67 USING ACROBAT 9 STANDARD Creating PDFs Optimization Options dialog box The Optimization Options dialog box for image settings controls how scanned images are filtered and compressed for the PDF. Default settings are suitable for a wide range of document pages, but you may want to customize settings for higher-quality images, smaller file sizes, or scanning issues.
Page 68 USING ACROBAT 9 STANDARD Creating PDFs RGB input. Select Off when scanning a page with no pictures or filled areas, or when scanning at a resolution higher than the effective range. When On (recommended), removes excess color at high-contrast edges, which may have been Halo Removal introduced during either printing or scanning.
Page 69 USING ACROBAT 9 STANDARD Creating PDFs In the Recognize Text dialog box, select an option under Pages. Optionally, click Edit to open the Recognize Text - Settings dialog box, and specify the options as needed. Recognize text in multiple documents In Acrobat, choose Document >...
Page 70: Using The Adobe Pdf Printer
Do one of the following, depending on which version of Mac OS X you are using: • (Mac OS X v10.6 Snow Leopard) Choose Save As Adobe PDF from the PDF menu at the bottom of the dialog box. • (Mac OS X v10.5 and earlier) Choose Adobe PDF from the Printer menu. Then choose PDF Options from the pop- up menu beneath the Presets menu (it may show Copies &...
Page 71 Preferences. • In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties (or Preferences) button. (In some applications, you may need to click Setup in the Print dialog box to access the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)
Page 72 Delete a folder and reassign the Adobe PDF printer to the default port Quit Distiller if it is running, and allow a few minutes for all queued jobs to Adobe PDF to complete. Open the Printers window from the Start menu.
Page 73 Printing Preferences. • In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties button. (In some applications, you may need to click Setup in the Print dialog box to open the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)
Page 74: Creating Pdfs With Pdfmaker (Windows)
Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to open Acrobat. Convert a file to PDF using PDFMaker In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications.
Page 75 In the Outlook email Message window, click the Attach As Adobe PDF button. Note: If the Attach As PDF button isn’t visible, choose Adobe PDF > Change Conversion Settings, and then select Show Attach As Adobe PDF Buttons. This option is not available in Outlook 2007.
Page 76: View Pdfmaker Conversion Settings
USING ACROBAT 9 STANDARD Creating PDFs If prompted, enter your user name and password to log in to the Adobe LiveCycle Rights Management Server. Create a PDF and send it for review Open the file in the application used to create it.
Page 77 Optionally, select the cells to convert. Do one of the following: • (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options. • (Office 2007) From the Acrobat ribbon, select one of the Create options.
Page 78 The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Help menu.
Page 79 Choose Adobe PDF > Convert To Adobe PDF. You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running.
Page 80 Select a location and name for the migrated PDF Portfolio, and click Save. (The default naming adds _Portfolio to the existing filename, such as renaming an archive called Inbox.pdf as Inbox_Portfolio.pdf.) When the conversion process is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
Page 81 • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) From the Acrobat ribbon, click Mail Merge.
Page 82 Convert Multiple Reports. You can select individual reports that you want to include, and click Add Report(s). When all of the reports that you want to convert appear in the Reports In Adobe PDF list, click Convert to start creating the PDF.
Page 83 Attachments When selected, always converts individual messages as Output Adobe PDF Portfolio When Creating A New PDF File component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF. When selected, excludes mail folder names from PDFs.
Page 84 The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF. Important: To include bookmarks in the conversion process, the Add Bookmarks To Adobe PDF option on the Settings tab must be selected. If you deselect that option, it overrides any options you select on this tab and no bookmarks are created.
Page 85: Converting Web Pages To Pdf
When you convert a web page to PDF, the HTML file and all associated files—such as JPEG images, Adobe FLA files, cascading style sheets, text files, image maps, and forms—are included in the conversion process.
Page 86 Right-click on the selected content and choose one of the following: • To create a new PDF, choose Convert To Adobe PDF. Then select a name and location for the PDF. • To append the selected content to another PDF, choose Append To Existing PDF. Then locate and select the PDF to which the selection will be added.
Page 87 • To convert the linked web page to a new PDF, choose Convert Link Target To Adobe PDF. Note: The right-click menu also includes the options Append To Existing PDF and Convert To Adobe PDF. If you select either of these options, the currently open web page, not the selected link, is converted.
Page 88 PDFs. Do one of the following: • From Internet Explorer, in the Adobe PDF toolbar, choose Convert > Preferences. • From Acrobat, choose File > Create PDF > From Web Page, and then click Settings. On the General tab, select options under Conversion Settings and PDF Settings, as needed. Click the Settings button to see additional options for the selected File Type.
Page 89: General Tab
USING ACROBAT 9 STANDARD Creating PDFs General tab Specifies the conversion settings for HTML and text. Choose a file type and click Settings to select Conversion Settings the font properties and other characteristics. Creates a tagged bookmark for each converted web page using the page title (HTML Title element) Create Bookmarks as the bookmark name.
Page 90: Creating Pdfs With Acrobat Distiller
Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window To start Acrobat Distiller from Acrobat, choose Advanced > Print Production > Acrobat Distiller.
Page 91 USING ACROBAT 9 STANDARD Creating PDFs (Optional) Choose Settings > Security and select an encryption level. Open the PostScript file and start the conversion process, using either method: • Choose File > Open, select a PostScript file, and click Open. •...
Page 92: Adobe Pdf Conversion Settings
If you want to fine-tune the creation of the PDF with Distiller parameters or pdfmark operators, first create a PostScript file and then convert that file to PDF. For more information about the Adobe Acrobat 9 SDK, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en...
Page 93 Or, ask for a .joboptions file with the recommended settings. You sometimes must customize the Adobe PDF settings for a particular provider and then provide a .joboptions file of your own. Creates accessible PDF files that include tags, hyperlinks, Rich Content PDF (Acrobat Pro and Pro Extended) bookmarks, interactive elements, and layers.
Page 94 • (Windows) In the Acrobat PDFMaker dialog box, click Advanced Settings in the Settings tab. Note: In Windows, you can switch to a different preset from within the Adobe PDF Settings dialog box. To do this, select Show All Settings at the bottom left and then select a preset from the list on the left.
Page 95 Repeat step 2 as needed, and then click Cancel to close the Remove Adobe PDF Settings dialog box. Adobe PDF settings The Adobe PDF Settings dialog box in Acrobat Distiller contains panels of options that you can select to customize your PDF output.
Page 96 USING ACROBAT 9 STANDARD Creating PDFs Automatically rotates pages according to the direction of text. Auto-Rotate Pages • Rotates all pages to match the orientation of the majority of text in the document. Collectively By File • Rotates each page based on the orientation of the text on that page. Individually •...
Page 97 PDF. You can embed OpenType®, TrueType, and PostScript fonts. Fonts that have license restrictions are listed with a lock icon . If you select a font that has a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box.
Page 98 Whether you’re using color management information in the PostScript file, using Distiller CSFs, or defining custom settings, you set all color management information for Distiller on the Color panel of the Adobe PDF Settings dialog box. Lists color settings, including those used in graphics applications. The None setting lets you edit the Settings File Color Management Policies and Working Spaces settings.
Page 99 Choose a profile to define the color space of all grayscale images in files. The default ICC profile for gray Gray images is Adobe Gray - 20% Dot Gain. Choose None to prevent grayscale images from being converted. • Choose a profile to define the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is recognized by many output devices.
Page 100 Converts blends to smooth shades for Acrobat 4.0 and later, improving quality Convert Gradients To Smooth Shades and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand®, CorelDraw, QuarkXPress, and Microsoft PowerPoint. Reduces the amount of control points used to build curves in CAD drawings, which Convert Smooth Lines To Curves results in smaller PDFs and faster on-screen rendering.
Page 101 Preserve OPI Comments with the high-resolution image located on servers that support Open Prepress Interface (OPI) versions 1.3 and 2.0. For more information, see the OPI 2.0 specification at www.adobe.com/go/learn_acr_opi2spec_en (PDF, English only). • Retains document properties, such as the title, creation date, and time, Preserve Document Information From DSC in the PDF.
Page 102 Share custom PDF settings You can save and reuse your own Adobe PDF preset definitions. You can also share a custom preset by sending a copy of the resulting file to other users. Those users can then add it to the Distiller applications installed on their own computers.
Page 103 USING ACROBAT 9 STANDARD Creating PDFs • In Acrobat Distiller, choose Settings > Add Adobe PDF Settings, browse to the copied .joboptions file, select it, and click Open. The settings file appears as the selected option in the Default Settings menu.
Page 104 Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe implementation of the ZIP filter is derived from the zlib package of Jean-loup Gailly and Mark Adler, whose generous assistance we gratefully acknowledge.
Page 105: Fonts
You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing.
Page 106 Note: If a font cannot be substituted, the text appears as bullets, and Acrobat displays an error message. Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF to find the exact spelling of the name.
Page 107: Chapter 4: Pdf Portfolios And Combined Pdfs
PDFs In Adobe® Acrobat® 9 Standard, you can easily create complex Adobe PDFs that include different types of files. You can package multiple files of various types into a PDF Portfolio, in which each file appears separately and has its own pagination.
Page 108 For videos on PDF Portfolios, see the following resources: • Getting started tutorial: “PDF Portfolios” on page 14 • Creating and securing PDF Portfolios: www.adobe.com/go/lrvid4201_a9 • Creating a business PDF Portfolio: www.adobe.com/go/lrvid4204_a9 • Articles, tutorials, and tips about PDF Portfolios: http://acrobatusers.com/ •...
Page 109 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs PDF Portfolio work area A. PDF Portfolio toolbar B. Component folders and documents More Help topics “Search a PDF Portfolio” on page 304 View and edit components of a PDF Portfolio You can sort and preview component files in a PDF Portfolio, as well as open, edit, and save component files in their native application.
Page 110 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs View file details When you open a PDF Portfolio, the component files are arranged in a layout specified by the PDF Portfolio author. To view a detailed list of the component files, in the PDF Portfolio toolbar, click the File Details button .
Page 111 More Help topics “Convert email messages to PDFs” on page 73 “Save a PDF” on page 122 “Adobe PDF conversion settings” on page 87 Create a PDF Portfolio ❖ Choose File > Create PDF Portfolio. Add files to a PDF Portfolio ❖...
Page 112: Other Options For Combining Files
PDF Portfolio toolbar, choose Share Portfolio On Acrobat.com. If prompted, enter your Adobe ID and password, or create an ID if you don’t have one. As needed, click Share More Files to add additional files. You can share many types of files on Acrobat.com, not just PDF files.
Page 113 A status dialog box shows the progress of the file conversions. Some source applications start and close automatically. More Help topics “Convert email messages to PDFs” on page 73 “Adobe PDF conversion settings” on page 87 File Size settings Reduces large images to screen resolution and compresses, using low-quality JPEG. Suitable for on- Smaller File Size screen display, email, and the Internet.
Page 114: Adding Unifying Page Elements
USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Creates PDFs suitable for reliable viewing and printing of business documents. Default File Size Applies the High Quality Print conversion preset. Larger File Size Insert one PDF into another Open the PDF that serves as the basis of the combined file. Choose Document >...
Page 115 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs You can vary the headers and footers within a PDF. For example, you can add a header that displays the page number on the right side of odd-numbered pages, and another header that displays the page number on the left side of even- numbered pages.
Page 116 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Update the headers and footers Updating applies to the most recently added header and footer set. Open a single PDF. Choose Document > Header & Footer > Update. Change the settings as needed. Add another header and footer Open a single PDF, or select one component PDF in a PDF Portfolio.
Page 117 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Before and after adding a background Add, replace, or edit a background, with an open document Choose Document > Background > Add/Replace. Note: If a message appears, telling you that the current document already has a background, click Replace Background. If you apply the new background to a limited range of pages, the old background remains unchanged on pages outside that range.
Page 118 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs In the dialog box, click Add Files, choose Add Files, and then select the files. You can also add files or folders by dragging them into the dialog box. Click OK to close the Add Background dialog box. Follow steps 2 through 4 in the procedure for adding, replacing, or editing a background with an open document.
Page 119 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Before and after adding a watermark Add or replace a watermark, with an open document Choose Document > Watermark > Add. (Optional) To apply the watermark selectively to individual pages, click Page Range Options. Then specify a page range and choose a Subset option, as needed.
Page 120 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs (Optional) Click Appearance Options and specify the following options: • To specify when the watermark appears, select or deselect Show When Printing and Show When Displaying On Screen. • To control variations in a PDF with pages of varying sizes, select or deselect Keep Position And Size Of Watermark Text Constant When Printing On Different Page Sizes.
Page 121 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Cropping does not reduce file size because information is merely hidden, not discarded. Crop empty areas around page content Choose Document > Crop Pages. Under Margin Controls, select Remove White Margins. Crop one or more pages Choose Document >...
Page 122: Rearranging Pages In A Pdf
USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Rearranging pages in a PDF Rotate a page You can rotate all or selected pages in a document. Rotation is based on 90° increments. Open the Rotate Pages dialog box using one of the following methods: •...
Page 123 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Split one or more PDFs, with an open document Open the PDF and choose Document > Split Document. In the Split Document dialog box, specify the criteria for dividing the document: Specify the maximum number of pages for each document in the split.
Page 124 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Delete or replace a page You can replace an entire PDF page with another PDF page. Only the text and images on the original page are replaced. Any interactive elements associated with the original page, such as links and bookmarks, are not affected. Likewise, bookmarks and links that may have been previously associated with the replacement page do not carry over.
Page 125 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Replace the contents of a page Open the PDF that contains the pages you want to replace. Choose Document > Replace Pages. Select the document containing the replacement pages, and click Select. Under Original, enter the pages to be replaced in the original document.
Page 126 USING ACROBAT 9 STANDARD PDF Portfolios and combined PDFs Specify a page range. (Selected refers to pages selected in the Pages panel.) Select one of the following, and then click OK: Starts a new numbering sequence. Choose a style from the pop-up menu, and enter a starting page Begin New Section number for the section.
Page 127: Chapter 5: Saving And Exporting Pdfs
Chapter 5: Saving and exporting PDFs You can save your changes to an Adobe® PDF or PDF Portfolio in the original PDF or in a copy of the PDF. You can also save individual PDFs to other file formats, including text, XML, HTML, and Microsoft Word. Saving a PDF in text format allows you to use the content with a screen reader, screen magnifier, or other assistive technology.
Page 128 USING ACROBAT 9 STANDARD Saving and exporting PDFs About the Autosave feature The Autosave feature guards against losing your work in case of a power failure by incrementally, and at regular intervals, saving file changes to a specified location. The original file is not modified. Instead, Acrobat creates an autosave file of changes, which includes all the changes you made to the open file since the last automatic save.
Page 129: Exporting Pdfs To Other File Formats
Choose Document > Reduce File Size. Select the version compatibility that you need. If you’re certain that all your users use Acrobat 9 or Adobe Reader 9, limiting compatibility to the latest version can further reduce file size. Note: If you select Acrobat 4.0 And Later, and the document contains transparency, the conversion will fail.
Page 130 PostScript or EPS files. Acrobat Default provides a starting point and reference for creating all types of PostScript and restores all default settings for the conversion. Adobe PDF 7.0 is compatible with most devices. This option is available only for PostScript (PS) format.
Page 131 USING ACROBAT 9 STANDARD Saving and exporting PDFs Use Mapping Table Default uses the default character encoding defined in mapping tables, which appear in the Plug- ins/SaveAsXML/MappingTables folder. These mapping tables specify many characteristics of how the data is output, including the following default character encodings: UTF-8 (Save as XML or HTML 4.0.1) and HTML/ASCII (Save as HTML 3.2).
Page 132 USING ACROBAT 9 STANDARD Saving and exporting PDFs Specifies a color space and resolution for the output file. You can let Acrobat determine these Colorspace/Resolution settings automatically. To convert color images in the file to shades of gray, choose Grayscale. Note: Higher resolutions, such as 2400 pixels per inch (ppi), are suitable only for small page sizes (up to 6.826 inches or 173.380 millimeters).
Page 133 USING ACROBAT 9 STANDARD Saving and exporting PDFs Convert PDFs to Word, RTF, or other text formats Use the Export command to convert a PDF to Microsoft Word format, or Rich Text Format (RTF), a standard for exchanging content between text-editing applications. Images in the PDF are saved by default in JPEG format. The text file you obtain when you export a PDF to Word or RTF is not equivalent to the source file in the authoring application.
Page 134: Reusing Pdf Content
USING ACROBAT 9 STANDARD Saving and exporting PDFs Click Settings. In the Export All Images As Settings dialog box, select the file settings, color management, and conversion settings for the file type. For Exclude Images Smaller Than, select the smallest size of image to be extracted. Select No Limit to extract all images.
Page 135 USING ACROBAT 9 STANDARD Saving and exporting PDFs Note: If you choose any other page layout, all the text in the document is selected. Copy selected text Use the Select tool to select any amount of text on the page. Copy the text: •...
Page 136 USING ACROBAT 9 STANDARD Saving and exporting PDFs Copy the image: • Choose Edit > Copy, and then choose Edit > Paste to paste the image in an open document in another application. • Right-click the image and choose an option to copy the image to the clipboard or to a new file. •...
Page 137: Chapter 6: Collaboration
Chapter 6: Collaboration You can conduct reviews for many types of content by distributing an Adobe® PDF version of the source document for others to review. Reviewers add their comments to the PDF using commenting and markup tools. In shared reviews, reviewers can publish their comments in a shared workspace, and view and reply to the comments of other reviewers.
Page 138 Acrobat 9 is required to initiate a Collaborate Live session. Acrobat 9 or Adobe Reader® 9 is required to participate in a Collaborate Live session.
Page 139 Collaborate in online meetings Adobe ConnectNow is a personal web-conference tool that you can use to conduct real-time meetings on your desktop. Attendees join the meeting by logging in to a web-based meeting space from their own computers. In a ConnectNow online meeting, you can share your desktop, use live chat, share online whiteboards, and use many other collaboration features.
Page 140: Preparing For A Pdf Review
USING ACROBAT 9 STANDARD Collaboration When selected, sends you a copy of your initiating email Copy Me When I Send An Email Invitation Using Acrobat.com for shared documents, Collaborate Live sessions, shared reviews, and form distributions. Preparing for a PDF review About managed PDF reviews In a managed review, you use a wizard to set up your review, specify the document location, and invite participants.
Page 141 USING ACROBAT 9 STANDARD Collaboration Note: Acrobat 9 is required to initiate shared reviews on Acrobat.com. Acrobat 9 or Reader 9 is required to participate in shared reviews on Acrobat.com. For shared reviews that are not on Acrobat.com, Acrobat 8 or higher, or Reader 8 or higher is required to view other reviewer comments.
Page 142 USING ACROBAT 9 STANDARD Collaboration Internal server You can use your own internal server location if your recipients work behind a firewall and all have access to a common server. The server can be a network folder, Microsoft SharePoint workspace (Windows only), or a web server folder. You can include a link to your distributed PDF or send it as an attachment in an email message.
Page 143: Starting A Review
You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Office 2007 applications, choose Acrobat > Create And Send For Review.
Page 144 USING ACROBAT 9 STANDARD Collaboration More Help topics “Save the PDF with comments” on page 144 “Acrobat.com preferences” on page 134 Start an email-based review When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments that you receive.
Page 145: Participating In A Pdf Review
In your email application, open the PDF by clicking the URL or double-clicking the attachment (PDF or FDF). Do one or more of the following, if prompted: • Log in to Acrobat.com with your Adobe ID and password. • Click Connect in the Shared Review dialog box.
Page 146 USING ACROBAT 9 STANDARD Collaboration When you send comments, a PDF containing your comments is sent as an email attachment to the review initiator. When you publish comments, your comments are saved to the comment server. Options in the document message bar The options that are available in the document message bar depend on how the initiator set up the review and whether you can access the comment server.
Page 147 USING ACROBAT 9 STANDARD Collaboration Send comments in email If you review a PDF offline or outside of a firewall, or if you lose your connection to the comment server, you may need to send your comments in an email message. Choose File >...
Page 148: Tracking And Managing Pdf Reviews
USING ACROBAT 9 STANDARD Collaboration • Click Send Comments or Send And Receive Comments in the Comment & Markup toolbar. Only new or edited comments are published or sent. More Help topics “Save the PDF with comments” on page 144 Tracking and managing PDF reviews Tracker overview Use the Tracker to manage document reviews and distributed forms, view the status of review and form servers, and...
Page 149 USING ACROBAT 9 STANDARD Collaboration The left side of the Tracker shows all PDF documents in managed reviews. The information pane on the right lists the date and time the PDF was sent and the list of invited reviewers. Links to shared PDFs provide additional information, including the deadline (if set) and the number of comments submitted per reviewer.
Page 150 USING ACROBAT 9 STANDARD Collaboration • For an email-based review, choose File > Save As to save a new copy of the PDF. This most recently saved version is now the tracked PDF. The old version is the archive copy. Invite additional reviewers If you’re the review initiator, you can invite others to participate in the review.
Page 151: Commenting
USING ACROBAT 9 STANDARD Collaboration Update your profile Your comments identify you as the author by displaying your name—the name you provided when you joined or started a review, or your system login. You can change the author name and other profile information at any time. If you do, your updated profile appears only in new comments;...
Page 152 A. Stamp B. Text edit C. Comment rollover (tool tip) D. Sticky note For more information about using Acrobat commenting tools, see these resources: • Commenting tools: www.layersmagazine.com/acrobat-comments.html • Collaboration and Commenting forum: acrobatusers.com/forums/aucbb/ • Video on using commenting tools: www.adobe.com/go/lrvid4202_a9 • Annotating a PDF File: www.uwec.edu/Help/acrobat8.htm Last updated 9/30/2011...
Page 153 USING ACROBAT 9 STANDARD Collaboration More Help topics “Show and hide toolbar elements” on page 24 “Comment on 3D designs” on page 324 Show the Comment & Markup toolbar The Comment & Markup toolbar doesn’t appear by default, except when you open a PDF in a managed review workflow.
Page 154 USING ACROBAT 9 STANDARD Collaboration As you scroll a PDF, the pop-up notes on a given page Ensure That Pop-ups Are Visible As The Document Is Scrolled shift to stay in view within the document pane. Selected by default. A pop-up note appears when you create a Automatically Open Comment Pop-ups For Comments Other Than Notes new comment using a drawing tool, the Stamp tool, or the Pencil tool.
Page 155 USING ACROBAT 9 STANDARD Collaboration Change a comment’s look and set it as the default After you create a comment, choose Properties from the Options menu of the pop-up note. In the Properties dialog box, do any of the following, and then click Close: •...
Page 156 USING ACROBAT 9 STANDARD Collaboration • Select the Sticky Note tool in the Comment & Markup toolbar, and either click where you want to place the note, or drag to create a custom-sized note. Type text in the pop-up note. You can also use the Select tool to copy and paste text from a PDF into the note.
Page 157 USING ACROBAT 9 STANDARD Collaboration Replace Text option A. Selected text is struck out. B. New text is added to a linked pop-up note. More Help topics “Export comments to Word (Windows)” on page 165 Replace text Use the Select tool, or select the Text Edits tool from the Comment &...
Page 158 USING ACROBAT 9 STANDARD Collaboration Select the text, and then press Backspace or Delete, or right-click and choose Cross Out Text from the menu. Delete text markups If markup comments are stacked, delete the comments in the Comments list: Click the Comments button in the navigation pane to open the Comments list, select the comment, and press Delete.
Page 159 USING ACROBAT 9 STANDARD Collaboration Stamp tool categories A. Dynamic stamp B. Sign Here stamp C. Standard Business stamp D. Custom stamp Open the Stamps palette ❖ Do one of the following: • Choose Tools > Comment & Markup > Stamps > Show Stamps Palette. •...
Page 160 You can create custom stamps from a number of different formats, including (but not limited to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. In Reader, create Custom stamp allows only PDF format.
Page 161 USING ACROBAT 9 STANDARD Collaboration Draw in the PDF: • To create a cloud or polygon shape, click to create the start point, move the pointer, and click to create each segment. To finish drawing the shape, click the start point, or right-click and choose Complete from the menu. Double-click to end a polygon line.
Page 162 USING ACROBAT 9 STANDARD Collaboration Another way to add a text box is simply to paste copied text into the PDF. Text font and size are based on the system default settings. Note: You can add comments to Japanese, Chinese, and Korean text with the Text Box tool, but you must have the Asian- language resource files installed.
Page 163 USING ACROBAT 9 STANDARD Collaboration You can also paste a block of text by selecting and copying the text in any application, selecting the Hand tool in Acrobat, and choosing Edit > Paste. Add a callout Choose Tools > Comment & Markup > Callout tool Click once to set the location of the end point, and click again to set the location of the text box.
Page 164 You can use the Paste Clipboard Image As Stamp tool to add images to a PDF. You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image.
Page 165: Managing Comments
USING ACROBAT 9 STANDARD Collaboration More Help topics “Copy images” on page 130 Managing comments View comments The Comments list displays all the comments in a PDF, and it provides a toolbar with common options, such as sorting, filtering, deleting, and replying to comments. The Comments button in the navigation pane opens the Comments list.
Page 166 USING ACROBAT 9 STANDARD Collaboration Show or hide comments You can hide or show comments based on type, reviewer (author), status, or checked state. Hiding comments is also called filtering. Filtering affects the appearance of comments in both the document window and the Comments list. When you print or summarize comments, you can specify whether hidden comments are printed or summarized.
Page 167 USING ACROBAT 9 STANDARD Collaboration Choose Reply from the Options menu. Type your reply in the box that appears. Reply in the Comments list Click the Comments button in the navigation pane. Select a comment in the Comments list. Click the Reply button Type your reply in the box that appears.
Page 168 USING ACROBAT 9 STANDARD Collaboration Page layout options for comment summaries A. Document and comments with connector lines on single page B. Document and comments with connector lines on separate pages C. Comments only D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied.
Page 169: Importing And Exporting Comments
USING ACROBAT 9 STANDARD Collaboration Delete comments You cannot delete other reviewers’ comments in a shared review, nor can you delete locked comments. If you add comments to a PDF and then publish your comments, you can’t delete those comments. To delete all of the comments in a PDF, use the Examine Document feature.
Page 170 USING ACROBAT 9 STANDARD Collaboration Comments can be imported from a PDF document. You can also import comments from a Forms Data Format (FDF) file or an XFDF file, which is an XML-based FDF file. You cannot open and view FDF files or XFDF files on their own. In the document that you want to receive comments, do one of the following: •...
Page 171: Approval Workflows
Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. Read the instructions, and click OK. In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and click Continue: Imports all comments.
Page 172 USING ACROBAT 9 STANDARD Collaboration Participate in an approval workflow If you’re invited to participate in an approval workflow, you receive an email message that provides step-by-step instructions for approving the attached PDF. When you open the PDF, the Stamps palette opens and the document message bar appears at the top of the PDF.
Page 173 USING ACROBAT 9 STANDARD Collaboration PDFs in an approval workflow present instructions and tools. Save the PDF. Important: If you use the Email button in the toolbar to send the PDF, the PDF is no longer part of the workflow, and approval options aren’t available to the recipient of that email message.
Page 174: Chapter 7: Forms
Chapter 7: Forms You can fill in forms using either Adobe® Acrobat® 9 Standard or the free Adobe Reader®. You can create static or interactive forms in Acrobat or Adobe LiveCycle® Designer ES (included with Acrobat Pro or Acrobat Pro Extended for Microsoft®...
Page 175 Hides the forms document message bar by default whenever a PDF form Always Hide Forms Document Message Bar is opened in Adobe Reader unless the document message bar has a Submit Form button. If the message bar has a Submit Form button, you can’t hide the message bar.
Page 176: Creating And Distributing Forms
USING ACROBAT 9 STANDARD Forms Highlight Color Displays a black outline around a form field when you place the pointer over it. Show Border Hover Color For Fields Opens a color picker for selecting the color of highlighted form fields. The highlight appears Fields Highlight Color when the Highlight Fields button on the document message bar is clicked.
Page 177 Let the user type text, such as name, address, or phone number. Text fields Adobe Acrobat PDF form A. Digital signature field B. Combo box C. Text fields D. Forms document message bar E. Check boxes F. Radio buttons G. List box H.
Page 178 Note: You can click the FormsCentral.adobe.com link directly below the option to skip the rest of the wizard and go directly to the service. Once you sign up for an account or sign in with an existing Adobe ID account, you can start creating online forms using your web browser.
Page 179 Limitations on saving filled-in forms locally Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended each allow Adobe Reader 8 or later users to fill in and save PDF forms locally. The use of the Reader Extensions capability for local saving of PDF forms (called extended...
Page 180 Reader unless additional usage rights are added to the PDF. You can use the Acrobat Software Development Kit (SDK) to customize Acrobat. For more information on this SDK, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only). Create form fields In Acrobat, you create a form field by choosing one of the form tools.
Page 181 USING ACROBAT 9 STANDARD Forms Copy a form field You can create copies of a form field on a single page of a PDF form. You can also copy a form field and paste it onto other pages. When you create duplicate form fields, replicas of the original field are added to one or more other pages. They are always in the same position on each page as the original.
Page 182 USING ACROBAT 9 STANDARD Forms • To duplicate the form field on a limited range of pages, click the From button, and type the start and ending pages on which you want the form field to appear. Note: Including or not including the page on which the form field originally appears doesn’t affect the duplication process. Including that page won’t create a second copy on top of the original one, and not including it won’t remove the original form field.
Page 183 USING ACROBAT 9 STANDARD Forms Move individual form fields You can move form fields by simply dragging them. For greater precision in less time, you can use special features that align them with each other, adjust the spacing between them, and center them on the page. Using the Select Object tool, select one or more form fields that you want to move.
Page 184 The form receiver can use Adobe Acrobat Capture® to collect TIFF images from the fax Forms faxed to a fax server server and place them in an Adobe LiveCycle Barcoded Forms Decoder watched folder, if the receiver owns those products.
Page 185 JavaScript and a familiarity with Acrobat-specific JavaScript. For more information, see Developing Acrobat® Applications Using JavaScript™ on www.adobe.com/go/learn_acr_javascript_en (PDF, English only). For information about basic JavaScript, refer to any of the many resources available on that subject.
Page 186 • In the Options tab, click the Custom button and enter lower values for Error Correction Level and Y/X Ratio. • In the Options tab, select Compress Data Before Encoding To Barcode, but only if you are using an Adobe software decoder (available separately).
Page 187 However, you can’t customize the tab order manually. More Help topics “Create forms using Acrobat” on page 173 “Make Adobe PDF forms accessible” on page 266 Set tabbing order in edit mode If you are not in form editing mode, choose Forms > Add Or Edit Fields.
Page 188: Form Fields Behavior
Note: If you don’t know the email addresses of your recipients, enter your own email address. The system sends you a link to the form, which you can email to recipients as desired. For tutorials and videos on creating and distributing forms, see these resources: • Complete forms workflow: http://tv.adobe.com/#vi+f1495v1626 • Form Submit/E-mail Demystified: http://www.acrobatusers.com/tutorials/form-submit-e-mail-demystified • Distribute forms using Acrobat.com: http://www.layersmagazine.com/distributing-forms-with-acrobatcom.html...
Page 189 USING ACROBAT 9 STANDARD Forms More Help topics “Setting action buttons” on page 193 Modify form field properties You can access Acrobat form field properties only when you are in editing mode (by choosing Forms > Add Or Edit Fields). You can change the properties for multiple form fields at a time. Open the Properties dialog box using one of the following methods: •...
Page 190 Note: If you are planning to decode the barcode using a handheld laser scanner, avoid creating barcodes wider than 4 inches (10.2 cm). Taller and narrower barcodes generally work better with handheld scanners. Barcode height and width will not be an issue if you are using an Adobe barcode decoder (available separately). •...
Page 191 USING ACROBAT 9 STANDARD Forms marks, poor print quality, degradation caused by fax transmission, or folds in the document. This option is available for PDF417 and QR Code barcodes. Enables you to save your custom barcode selections in a file. You can then export the file Manage Barcode Parameters and make it available to other form authors in your organization.
Page 192: Radio Buttons
USING ACROBAT 9 STANDARD Forms Radio buttons Create a group of radio buttons if you want the user to select only one choice among a set of choices. All of the radio buttons in a group share the same Name but each button has a different Button Value. Specifies the shape of the marker that appears inside the button when the user selects it: Check, Circle Button Style (the default), Cross, Diamond, Square, or Star.
Page 193 USING ACROBAT 9 STANDARD Forms Actions tab for form field properties Actions properties specify any actions that you want to associate with the form field, such as jumping to a specific page or playing a media clip. The Actions tab appears for all types of form fields and includes the following options: Specifies the user action that initiates an action: Mouse Up, Mouse Down, Mouse Enter, Mouse Exit, Select Trigger On Focus, or On Blur.
Page 194 USING ACROBAT 9 STANDARD Forms Acrobat automatically performs all assigned field calculations when you are creating and testing your form fields. For convenience while you work, you can turn off automatic calculation in the forms preferences. Signed tab for form field properties The Signed tab is available only in the Digital Signature Properties dialog box.
Page 195 USING ACROBAT 9 STANDARD Forms Time List includes display variations where h stands for the hour on a 12-hour clock, H stands for the hour on a 24-hour clock, MM stands for minutes, ss stands for the seconds, and tt stands for AM or PM. Special For a five-digit U.S.
Page 196 Custom Keystroke Script dialog box in which you can write and add new scripts. To get the JavaScript for Acrobat API Reference, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_javascript_en (PDF, English only). Validation tab for form field properties The Validation tab appears only in the Text Field Properties and Combo Box Properties dialog boxes. Validation properties restrict entries to specified ranges, values, or characters, ensuring that users enter the appropriate data for a specified form field.
Page 197 USING ACROBAT 9 STANDARD Forms http://www.adobe.com/formscatalog/thisform.pdf A type of barcode, with the URL reference below Manage custom barcode settings You can save, reuse, and share a set of custom settings for barcode parameters, to apply them when you create new barcode form fields.
Page 198: Setting Action Buttons
USING ACROBAT 9 STANDARD Forms Redefine form field property defaults After you change properties for a specific type of form field, you can set those properties as the default set for that type. For example, you can create a check box, change its properties, and then save the properties as the default values. If necessary, choose Forms >...
Page 199 Internet address or \\[server]\[folder]\[subfolder]\ for a location on a local network. • To collect form data as attachments to email, type mailto: followed by the email address. For example, mailto:nobody@adobe.com. Select options for Export Format, Field Selection, and Date Options, and click OK.
Page 200 USING ACROBAT 9 STANDARD Forms Making buttons change appearance A button can have a label, an icon, or both. You can change how the button appears in each mouse state (Up, Down, and Rollover). For example, you could create a button that has a “Home” label until the pointer is moved over the button, when it might have a “Click to return to Home page”...
Page 201 USING ACROBAT 9 STANDARD Forms Specifies appearances for the Up, Down, and Rollover states of the mouse. Select an option under State, and then Push specify a label or icon option: Determines what the button looks like when the mouse button isn’t clicked. Determines what the button looks like when the mouse is clicked on the button, but before it’s released.
Page 202: Publishing Interactive Web Forms
Before you make your forms web-ready, make sure that your form-field names match those set in the CGI application. Important: CGI scripts must be built outside Acrobat, and their creation is not covered by the Adobe Acrobat product. Add submit functionality Use the Submit A Form action to send form data to an email address or to a web server by specifying a URL.
Page 203 PDF The Complete Document FDF option, it is useful for preserving digital signatures. Note: If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format option. Exports all form fields even if the form fields do not contain values.
Page 204 Note: The Import Form Data action searches for the data file from which to import data in different locations in Windows than on Mac OS. In Windows, the Import Form Data action searches the Acrobat or Adobe Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders that are in the PATH statement.
Page 205: Collecting And Managing Form Data
USING ACROBAT 9 STANDARD Forms Collecting and managing form data When you distribute a form, Acrobat automatically creates a PDF Portfolio for collecting the data submitted by users. By default, this file is saved in the same folder as the original form and is named filename_responses. You can use this file to compile returned forms.
Page 206 USING ACROBAT 9 STANDARD Forms Manage form data files You can move the answers on a PDF form to and from other file formats that preserve all the data in much less space than a full PDF. Import form data In some workflow scenarios, individuals submit filled-in forms as data-only files rather than as complete PDF files.
Page 207: Filling In Forms
USING ACROBAT 9 STANDARD Forms Note: When returned forms are in a response file, the most efficient way to export the information into a spreadsheet is to use the Export Data button in the left navigation panel for the PDF Portfolio response file. About Forms Tracker Use Tracker to manage the forms that you have distributed or received.
Page 208 USING ACROBAT 9 STANDARD Forms Flat fillable forms (three variations) Flat form in browser (no Typewriter tool) Interactive fillable form Fillable forms visually differ from flat forms A. Typewriter tool lets you type in flat forms. Here, the tool is available in purple message bar. B. Typewriter tool available in Tools menu. C.
Page 209 USING ACROBAT 9 STANDARD Forms When finished, print a copy of the completed form. Fill in flat forms in a browser A common way to view a PDF form is in a web browser, for example, when you click a link on a website. If the form does not contain interactive fields, you can use the Typewriter tool to fill out the form.
Page 210 To remove an entry from the Auto-Complete memory, such as a misspelled entry that you found and corrected later, edit the list in the preferences. Enable the Auto-Complete option Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). Select Forms on the left. Under Auto-Complete, choose Basic or Advanced from the menu.
Page 211 • To save the completed form, choose File > Save As and rename the file. • To allow Reader users to save the data they typed, choose Advanced > Extend Forms Fill In & Save in Adobe Reader. For limitations on saving filled-in forms locally, see “Enable Reader users to save form...
Page 212 USING ACROBAT 9 STANDARD Forms More Help topics “Forms preferences” on page 170 “Add text using the Typewriter tool” on page 287 “Create forms using Acrobat” on page 173 “Enable Reader users to save form data” on page 174 “Export form data”...
Page 213: Chapter 8: Security
Chapter 8: Security You can use passwords to restrict users from opening, printing, and editing Adobe PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them. If you want to save security settings for later use, you can create a security policy that stores security settings.
Page 214 If a PDF tries to access a blacklisted JavaScript, a message appears in the yellow document message bar below the toolbar area. The type of message depends on your version of Acrobat or Reader, recent updates from Adobe, and any fine-tuning by enterprise administrators.
Page 215: Enhanced Security
“Security alerts” on page 208.) Important: Acrobat and Reader 9.3 and 8.2 enable enhanced security by default. Adobe recommends that you enable enhanced security if it is not already enabled, and that you bypass restrictions only for trusted content. For a detailed list of restricted actions when enhanced security is enabled, see the enhanced security warnings at “Security...
Page 216 • Folders If you have many files that you trust, it can be more practical to place them into one privileged PDF folder. • Host Enter the name of the root URL only. For example, you can enter www.adobe.com, but not www.adobe.com/products.
Page 217 Allows Acrobat to automatically download trust settings from Load Trusted Root Certificates From An Adobe Server an Adobe server. When selected, prompts the user when new root certificates are downloaded from Adobe. Click Ask Before Installing Update Now to check for and install new root certificates immediately.
Page 218 USING ACROBAT 9 STANDARD Security Sign a document When a document is sent to you that requires your signature, you can sign it with an existing digital ID. Or, create a new digital ID for that document. Open the document and do one of the following: •...
Page 219: Choosing A Security Method
By adding security to documents, you can limit viewing, editing, printing, and other options to only the specified users. You can choose if you want the users to have the required password, a digital ID, or access to Adobe LiveCycle® Rights Management ES.
Page 220 The following security options aren’t available in FIPS mode: • Applying password-based security policies to documents. You can use public key certificates or Adobe LiveCycle Rights Management ES to secure the document, but you cannot use password encryption to secure the document.
Page 221: Securing Documents With Passwords
All Adobe products enforce the restrictions set by the permissions password. However, if third-party products do not support or respect these settings, document recipients are able to bypass some or all of the restrictions you set.
Page 222 USING ACROBAT 9 STANDARD Security Password security options You can set the following options when you create a PDF or when you apply password protection to a PDF. Options vary depending on the Compatibility setting. Security options are not available for PDF/X standards or presets. Sets the type of encryption for opening a password-protected document.
Page 223: Securing Documents With Certificates
USING ACROBAT 9 STANDARD Security • Lets users fill in forms and add digital signatures. This Filling In Form Fields And Signing Existing Signature Fields option doesn’t allow them to add comments or create form fields. This option is only available for high (128-bit RC4 or AES) encryption.
Page 224 The encryption algorithm and key size are version specific. Recipients must have the corresponding version (or later) of Acrobat or Reader to decrypt and read the document. • If you select 128-bit AES, recipients must have Adobe Acrobat 7.0 or later or Adobe Reader 7.0 or later to open the document.
Page 225 Windows certificate store. A certificate store often contains numerous certificates issued by different certification authorities. For complete information on sharing certificates, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en.
Page 226 USING ACROBAT 9 STANDARD Security • In Reader, choose Document > Manage Trusted Identities. Click Request Contact. Type your name, email address, and contact information. To allow other users to add your certificate to their list of trusted identities, select Include My Certificates. Select either Email Request or Save Request As A File.
Page 227 USING ACROBAT 9 STANDARD Security • In Reader, choose Document > Manage Trusted Identities. In the Display menu, select Contacts, and then click Add Contacts. Do any of the following: • If Windows certificate digital IDs are allowed, select the appropriate directory and group. •...
Page 228 (The fingerprint refers to the MD5 digest and SHA1 digest values.) You can check certificate information for your own digital ID files or for ID files that you import. For more information about verifying certificates, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en.
Page 229 By developing a storage area for trusted certificates, you or a member of your workgroup can facilitate the use of encryption in the workgroup. For more information about directory servers, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en.
Page 230: Securing Documents With Adobe Livecycle Rights Management Es
Adobe LiveCycle Rights Management ES can be configured to run with LDAP, ADS, and other enterprise systems. Policies provided by Adobe LiveCycle Rights Management ES are stored on the server and can be refreshed from the server. Users connect to Adobe LiveCycle Rights Management ES to work with these policies.
Page 231: Setting Up Security Policies
• Organizational policies are especially useful if you want others to have access to PDFs for a limited time. Adobe LiveCycle Rights Management ES policies are stored on a server, and users must have access to the server to use them.
Page 232 The policies for password and certificate security can be stored on a local computer. Security policies created by using Adobe LiveCycle Rights Management ES are stored on a server, so you can audit actions and change security settings dynamically. You can use Adobe LiveCycle Rights Management ES if your company has licensed the software and made it available to you.
Page 233 USING ACROBAT 9 STANDARD Security Type a name and description for the policy, do one of the following, and then click Next: • To specify passwords and restrictions whenever you apply this policy to a document, clear the Save Passwords With The Policy option.
Page 234 Create a user security policy with Adobe LiveCycle Rights Management ES If you have access to Adobe LiveCycle Rights Management ES, you can restrict document access and rights of individuals registered with the server. When you create a user policy using Adobe LiveCycle Rights Management ES, you’re redirected to the Adobe LiveCycle Rights Management ES web page.
Page 235 Only the policy administrator can edit or remove organizational policies. For details on editing security policies, click the Secure button in the Tasks toolbar, and choose Adobe LiveCycle Rights Management > Manage My Account. Then click Help in the upper-right corner.
Page 236 To restrict access to a policy-protected PDF that you made available to a group of users, you can revoke the document. Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF and log in to Adobe LiveCycle Rights Management ES.
Page 237: Creating Or Obtaining Digital Ids
Because the certificate authority is responsible for verifying your identity to others, choose one that is trusted by major companies doing business on the Internet. See the Adobe website for information about Adobe security partners that offer digital IDs and other security solutions.
Page 238 USING ACROBAT 9 STANDARD Security Register a digital ID Register your digital ID in Acrobat before you can use it. If you have a digital ID file that doesn’t appear in your list of digital IDs, you can search for the missing digital ID file. Then, add it to the list. You can identify digital ID files by their filename extensions.
Page 239 USING ACROBAT 9 STANDARD Security From the Use Digital ID For menu, choose whether you want to use the digital ID for signatures, data encryption, or both. Click Finish. You can export and send your certificate file to contacts who can use it to validate your signature. Important: Make a backup copy of your digital ID file.
Page 240 USING ACROBAT 9 STANDARD Security Click the Usage Options button , and choose a task for which you want the digital ID as the default. To specify the digital ID as the default for two tasks, click the Usage Options button again and select a second option. A check mark appears next to selected options.
Page 241: Removing Sensitive Content
USING ACROBAT 9 STANDARD Security More Help topics “Delete a certificate from trusted identities” on page 224 Protecting digital IDs By protecting your digital IDs, you can prevent unauthorized use of your private keys for signing or decrypting confidential documents. Make sure that you have a procedure in place in the event your digital ID is lost or stolen. How to protect your digital IDs When private keys are stored on hardware tokens, smart cards, and other hardware devices that are password- or PIN- protected, use a strong password or PIN.
Page 242 Note: When you remove checked items, additional items are automatically removed from the document: digital signatures; document information added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents.
Page 243: Chapter 9: Digital Signatures
Changes to the document are shown in the Signatures panel. To sign a document, you must obtain a digital ID or create a self-signed digital ID in Adobe Acrobat®. The digital ID contains a private key and a certificate (or public key). The private key is used to add the digital signature, and the certificate that you share with people who use it to validate your signature.
Page 244 These options are only available if you selected them using the Advanced Preferences section of the Preferences dialog box (Security > Advanced Preferences > Creation tab). For more information, see Adobe Acrobat 9 Digital Signature Appearances (PDF) at www.adobe.com/go/learn_acr_security_en.
Page 245 USING ACROBAT 9 STANDARD Digital signatures More Help topics “Enable right-to-left languages” on page 52 Set signing preferences Open the Preferences dialog box, and then select Security on the left. Click Advanced Preferences, and then click the Creation tab. (Optional) If you are planning to use a third party plug-in as your default signing method, make sure it is installed. Choose the default method for signing documents.
Page 246: Signing Pdfs
Silanis and the Communication Intelligence Corporation (CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs...
Page 247 Signatures pane of the document. Note: To allow Reader users to sign documents using either type of signature, choose Advanced > Extend Features in Adobe Reader. Sign a PDF with a digital signature For best results, use Preview Document mode to add your signature. See “Sign in Preview Document...
Page 248 Note: The Lock Document After Signing option is not available if there are additional unsigned signature fields or if the document is managed with Adobe LiveCycle® Workflow server. If you selected advanced digital signature preferences, do any of the following based on the options you selected in...
Page 249 USING ACROBAT 9 STANDARD Digital signatures Sign in Preview Document mode For best results, use the Preview Document feature when you sign documents. This feature analyzes the document for content that may alter the appearance of the document. It then suppresses that content, allowing you to view and sign the document in a static and secure state.
Page 250 By applying seed values to signature fields in unsigned PDFs, authors can customize options, and automate tasks. They can also specify signature requirements for items such as certificates and timestamp servers. For more information about customizing signatures using seed values, see the Digital Signature User Guide (PDF) available at www.adobe.com/go/learn_acr_security_en. Last updated 9/30/2011...
Page 251: Validating Signatures
If the signature status is invalid, contact the signer about the problem. For more information about signature warnings and valid and invalid signatures, see the Digital Signature User Guide (PDF) at www.adobe.com/go/learn_acr_security_en. More Help topics “Verify information on a certificate”...
Page 252 The PDF creator must enable usage rights for Reader users (Advanced > Extend Features In Adobe Reader). Note: Embedding timestamp information requires a properly configured timestamp server. In addition, the signature validation time must be set to Secure Time (Preferences >...
Page 253 USING ACROBAT 9 STANDARD Digital signatures To automatically validate all signatures in a PDF when you open the document, select Verify Signatures When The Document Is Opened. This option is selected by default. Click Advanced Preferences, and then click the Verification tab. Select verification options.
Page 254 USING ACROBAT 9 STANDARD Digital signatures Display the Signatures panel ❖ Choose View > Navigation Panels > Signatures, or click the Signature Panel button in the document message bar. You can right-click a signature field in the Signatures panel to do most signature-related tasks, including adding, clearing, and validating signatures.
Page 255 USING ACROBAT 9 STANDARD Digital signatures Compare versions of a signed document After a document is signed, you can display a list of the changes made to the document after the last version. In the Signatures panel, select the signature. Choose Compare Signed Version To Current Version from the Option menu When you’re done, close the temporary document.
Page 256: Chapter 10: Accessibility, Tags, And Reflow
A document or application is accessible if it can be used by people with disabilities—such as mobility impairments, blindness, and low vision. Accessibility features in Adobe Acrobat, Adobe Reader®, and Adobe Portable Document Format (PDF) enable people with disabilities to use PDF documents, with or without screen readers, screen magnifiers, and braille printers.
Page 257 PDF documents and forms accessible. For more information about accessibility features, see these online resources: • Acrobat 9 accessibility, overview, new features, and FAQ: www.adobe.com/accessibility/products/acrobat/ • Information and news about accessibility in Adobe products: blogs.adobe.com/accessibility/pdf/ • Creating accessible PDF documents: www.adobe.com/accessibility •...
Page 258: Checking The Accessibility Of Pdfs
USING ACROBAT 9 STANDARD Accessibility, tags, and reflow For more information about PDF accessibility, see www.webaim.org/techniques/acrobat/. More Help topics “Recognize text in scanned documents” on page 63 “Set the document language” on page 267 “Prevent security settings from interfering with screen readers”...
Page 259 Note: The accessibility checker tools can help to identify areas of documents that may be in conflict with the Adobe interpretation of the accessibility guidelines referenced in the application and its documentation. However, these tools don’t check documents against all accessibility criteria, including those in such referenced guidelines, and Adobe doesn’t...
Page 260: Reading Pdfs With Reflow And Accessibility Features
The names shown for some preferences in the Accessibility Setup Assistant are different from the names for the same preferences shown in the Preferences dialog box. Acrobat Help uses the names shown in the Preferences dialog box. For more information about accessibility features, see www.adobe.com/accessibility. Set accessibility preferences with the Accessibility Setup Assistant Start the Accessibility Setup Assistant by doing one of the following: •...
Page 261 USING ACROBAT 9 STANDARD Accessibility, tags, and reflow Improves navigation of form fields Use Document Structure For Tab Order When No Explicit Tab Order Is Specified and links in documents that don’t specify a tab order. Select this option if you use a screen magnifier. This preference Always Display The Keyboard Selection Cursor corresponds to the Always Display The Keyboard Selection Cursor option in the Accessibility Setup Assistant.
Page 262 USING ACROBAT 9 STANDARD Accessibility, tags, and reflow Accessibility preferences in Reading panel Specifies the reading order of documents. The reading order preferences also appear in the Reading Order Accessibility Setup Assistant. • Interprets the reading order of untagged documents by Infer Reading Order From Document (Recommended) using an advanced method of structure-inference layout analysis.
Page 263 When you open Acrobat within a web browser, keyboard commands are mapped to the web browser first. Consequently, some keyboard shortcuts are not available in Acrobat or are available only after you shift the focus to the PDF. For information about accessibility features, see www.adobe.com/accessibility. More Help topics “Keys for navigating a PDF”...
Page 264 USING ACROBAT 9 STANDARD Accessibility, tags, and reflow • To increase or decrease the scrolling speed, press the Up Arrow or Down Arrow key, depending on the direction of scrolling. • To reverse the direction of scrolling, press the minus sign (-) key. •...
Page 265 See the documentation for your assistive software or device. Or, contact the vendor for more information about system requirements, compatibility requirements, and instructions for using this software or device with Acrobat. For more information about using screen readers, see www.adobe.com/accessibility/pdfs/accessing-pdf-sr.pdf. Read a PDF with Read Out Loud The Read Out Loud feature reads aloud the text in a PDF, including the text in comments and alternate text descriptions for images and fillable fields.
Page 266 USING ACROBAT 9 STANDARD Accessibility, tags, and reflow Activate or deactivate Read Out Loud You must activate Read Out Loud before you can use it. You can deactivate Read Out Loud to free system resources and improve performance of other operations. ❖...
Page 267: Creating Accessible Pdfs
USING ACROBAT 9 STANDARD Accessibility, tags, and reflow Creating accessible PDFs Workflow for creating accessible PDFs At a high level, the process of creating accessible PDFs consists of a few basic stages: Consider accessibility before you convert a document to PDF. As needed, add fillable form fields and descriptions, and set the tab order.
Page 268 To tag a PDF in Acrobat, use the Add Tags To Document command. This command works on any untagged PDF, such as one created with Adobe PDF Printer. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.
Page 269 Accessibility, tags, and reflow PDFMaker provides conversion settings that let you create tagged PDFs in Microsoft Excel, PowerPoint, and Word. For more information about creating accessible PDFs, see www.adobe.com/accessibility. For more information, see the documentation for your authoring application. About tags in combined PDFs You can combine multiple files from different applications in one operation to create a single PDF.
Page 270 Accessibility, tags, and reflow About tools for creating accessible PDF forms Adobe offers several tools for the creation of accessible PDF forms: Use one of these applications to open untagged or tagged PDF Acrobat Pro, Acrobat Pro Extended, Acrobat Standard forms (except PDF forms that are created from LiveCycle Designer) to add fillable form fields, such as text boxes, check boxes, and buttons.
Page 271: Making Existing Pdfs Accessible
Note: The Add Tags To Document command removes any tags that were in the document before the command was run. Make Adobe PDF forms accessible You can make form fields accessible to vision- and motion-challenged users by adding tags to the PDF and by properly structuring it.
Page 272 If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.
Page 273: Chapter 11: Editing Pdfs
Chapter 11: Editing PDFs It’s a fact that Adobe® PDF is unlike other document formats, in which you can freely copy, paste, and move text and images on a page. Instead, consider a PDF as a snapshot of your original file. Use Adobe® Acrobat® 9 Standard to touch up and enhance the file for readability and distribution, and reserve more substantial revisions for your source application.
Page 274 USING ACROBAT 9 STANDARD Editing PDFs More Help topics “PostScript options” on page 356 Create page thumbnails ❖ Click the Pages button on the left. Page thumbnails appear in the navigation pane. This process may require several seconds, particularly in larger documents.
Page 275 PDF, another document, or a web page. Bookmarks can also perform actions, such as executing a menu item or submitting a form. For more information on creating bookmarks, see these online resources: • Creating bookmarks in Adobe Acrobat: http://www.sokolconsulting.com/swf/abt_bkmks/index.htm • Bookmarks and initial view options in Acrobat 9: http://www.sokolconsulting.com/pdfs/tips/abt9_bkmrks.pdf...
Page 276 USING ACROBAT 9 STANDARD Editing PDFs Choose New Bookmark from the options menu Type or edit the name of the new bookmark. Edit a bookmark In Acrobat, you can change a bookmark’s attributes at any time. More Help topics “Action types”...
Page 277 USING ACROBAT 9 STANDARD Editing PDFs Create a bookmark hierarchy You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this hierarchical list as desired. Nest one or more bookmarks Select the bookmark or range of bookmarks you want to nest.
Page 278: Links And Attachments
If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it. Many desktop publishing applications, such as Adobe InDesign® and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks.
Page 279 USING ACROBAT 9 STANDARD Editing PDFs Click Next to open the Link Properties dialog box. In this dialog box, you can set any action, such as Custom Link reading an article, or executing a menu command, to be associated with the link. Create a link using the Select tool or Snapshot tool Using the Select tool or the Snapshot tool...
Page 280 USING ACROBAT 9 STANDARD Editing PDFs Edit a link action Select the Link tool and double-click the link rectangle. In the Actions tab of the Link Properties dialog box, select the listed action you want to change, and click Edit. Delete a link Select the Link tool or the Select Object tool...
Page 281 USING ACROBAT 9 STANDARD Editing PDFs View and manage destinations Manage destinations from the Destinations panel in the navigation pane. View destinations ❖ Choose View > Navigation Panels > Destinations. All destinations are automatically scanned. Sort the destinations list ❖ Do one of the following: •...
Page 282 USING ACROBAT 9 STANDARD Editing PDFs Use the Attachments panel to add, delete, or view attachments. Choose Document > Attach A File. In the Add Files dialog box, select the file you want to attach, and click Open. Important: If you attach EXE, VBS, or ZIP file formats, Acrobat warns you that it won’t open the file once attached because the format is associated with malicious programs, macros, and viruses that can damage your computer.
Page 283: Actions And Scripting
USING ACROBAT 9 STANDARD Editing PDFs Delete an attachment ❖ In the Attachments panel, select an attachment, and then choose Delete Attachment from the options menu Search in attachments When searching for specific words or phrases, you can include attached PDFs as well as several other file types in the search.
Page 284: Action Types
USING ACROBAT 9 STANDARD Editing PDFs (Optional) Select an action in the Actions tab, and use the buttons to reorder, edit, or delete the action. Close the window to accept the actions. Add actions with page thumbnails To enhance the interactive quality of a document, you can specify actions, such as changing the zoom value, to occur when a page is opened or closed.
Page 285: Converted Web Pages
About JavaScript in Acrobat The JavaScript language was developed by Netscape Communications as a means to create interactive web pages more easily. Adobe has enhanced JavaScript so that you can easily integrate this level of interactivity into your PDF documents.
Page 286: Articles
USING ACROBAT 9 STANDARD Editing PDFs When you first create a PDF from web pages, tagged bookmarks are generated if Create Bookmarks is selected in the Web Page Conversion Settings dialog box. A standard (untagged) bookmark representing the web server appears at the top of the Bookmarks tab.
Page 287 Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.
Page 288 USING ACROBAT 9 STANDARD Editing PDFs To read an article, double-click it, or select the article and choose Read Article from the options menu in the Articles panel. The first line of the article appears in the upper left corner. To hide the Articles panel after the article opens, select Hide After Use in the options menu of the Articles panel.
Page 289: Editing Text And Objects
USING ACROBAT 9 STANDARD Editing PDFs Right-click the box, and choose Properties. Change the information in the Articles Properties dialog box, and click OK. Combine two articles In the document pane, select any article box in the article you want to be read first. Select the plus sign (+) at the bottom of the article box, and click OK to dismiss the prompt to create a new article box.
Page 290 USING ACROBAT 9 STANDARD Editing PDFs You can edit text on rotated lines in the same way as on horizontal lines, and you can edit text using vertical fonts in the same way as text using horizontal fonts. The baseline offset or shift for vertical fonts is left and right, instead of up and down for horizontal fonts.
Page 291 USING ACROBAT 9 STANDARD Editing PDFs Replace custom fonts (A) with local fonts (B). In the Font Size menu, select a size that closely matches the custom font. Leave the other properties in the Text tab as they are. Edit text attributes Select the TouchUp Text tool.
Page 292 USING ACROBAT 9 STANDARD Editing PDFs Ctrl-click where you want to add text. In the New Font dialog box, select the font and mode you want, and click OK. Type the new text. To change the font size and other attributes, select the text, right-click, and choose Properties. Note: Editing and saving a digitally signed PDF invalidates the signature.
Page 293 USING ACROBAT 9 STANDARD Editing PDFs In the TouchUp Properties dialog box, click the Text tab to display the font name and font properties as well as embedding and subset capabilities. To see a list of all the fonts, scroll through the Font menu. Document fonts are listed first. Your system fonts are listed below the document fonts.
Page 294: Setting Up A Presentation
USING ACROBAT 9 STANDARD Editing PDFs (Optional) Add one or more objects to the current selection: • Ctrl-click an object. • Shift-click to add a range of objects. (The Select Object tool includes all objects when you Shift-click.) Using Shift selects all items that lie within the rectangular bounding box formed by all items in the selection (including the item that was just added).
Page 295 USING ACROBAT 9 STANDARD Editing PDFs Use the Full Screen button (circled) to view and navigate PDFs as a slide show. Define an initial view When a user opens your PDF document or PDF Portfolio, they see the initial view of the PDF. You can set the initial view to the magnification level, page, and page layout that you want.
Page 296 USING ACROBAT 9 STANDARD Editing PDFs • Set Open To Page to the page on which you want to start the presentation. Select Open In Full Screen Mode to open the document without the menu bar, toolbar, or window controls displayed.
Page 297: Document Properties And Metadata
USING ACROBAT 9 STANDARD Editing PDFs In the Set Transitions dialog box, choose a transition effect from the Transition menu. These transition effects are the same as those set in the Full Screen preferences. Choose the direction in which the transition effect occurs. Available options depend on the transition. Choose the speed of the transition effect.
Page 298 USING ACROBAT 9 STANDARD Editing PDFs Describes how the PDF appears when it’s opened. This includes the initial window size, the Initial View (Acrobat only) opening page number and magnification level, and whether bookmarks, thumbnails, the toolbar, and the menu bar are displayed.
Page 299 USING ACROBAT 9 STANDARD Editing PDFs The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can save and import the document metadata XML source code in XMP format, making it easy to share metadata among different documents.
Page 300 USING ACROBAT 9 STANDARD Editing PDFs Use the Object Data tool to view object grouping and object data. More Help topics “Find text in multiple PDFs” on page 303 View and edit Visio object metadata Choose Tools > Analysis > Object Data Tool. Double-click an object on the page to show its metadata.
Page 301: Layers
For a video on working with layers, see www.adobe.com/go/lrvid4082_a9. Show or hide layers Information can be stored on different layers of a PDF. The layers that appear in the PDF are based on the layers created in the original application.
Page 302 USING ACROBAT 9 STANDARD Editing PDFs Displays layers according to the Export settings in the Layer Properties dialog box (Exports Apply Export Overrides When Visible, Never Exports, Always Exports). Displays all layers. This option affects all optional content in the PDF, even layers that are not Apply Layer Overrides listed in the Layers panel.
Page 303: Using Geospatial Pdfs
USING ACROBAT 9 STANDARD Editing PDFs Select the Link tool , and drag in the document pane to create a link. (Because content is added to all layers, it doesn’t matter that you are apparently creating the link on the target layer. The link works from any layer.) In the Create Link dialog box, select Custom Link and click Next.
Page 304 USING ACROBAT 9 STANDARD Editing PDFs Interact with geospatial PDFs When you open a geospatially enabled PDF, you can find locations, measure distances, and add location markers. You can also copy coordinates to the clipboard for use with a web mapping service. View the geospatial measuring tools by choosing Tools >...
Page 305 USING ACROBAT 9 STANDARD Editing PDFs Measure distance, perimeter, and area on maps When you open a geospatial PDF, the Acrobat measuring tools read the geospatial information and measure distance and area instead of page or object dimensions. Use the measurement tools to calculate distance, perimeter, and area on any geospatially enabled PDF.
Page 306 USING ACROBAT 9 STANDARD Editing PDFs Determines how latitude and longitude values are calculated. Choose Decimal to display latitude Display Value As and longitude as a decimal fraction. Choose Degrees, Minutes, Seconds to divide each degree of longitude into 60 minutes, each of which is divided into 60 seconds.
Page 307: Chapter 12: Searching And Indexing
You have lots of control and lots of possibilities for running effective and efficient searches in Adobe® Acrobat® 9 Standard. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs. Searching PDFs Search features overview You run searches to find specific items in PDFs.
Page 308 Note: If documents are encrypted (have security applied to them), you cannot search them as part of a multiple-document search. Open those documents first and search them one at a time. However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search.
Page 309 USING ACROBAT 9 STANDARD Searching and indexing In the Search window, select All PDF Documents In. From the pop-up menu directly below this option, choose Browse For Location. Select the location, either on your computer or on a network, and click OK. To specify additional search criteria, click Use Advanced Search Options, and specify the options.
Page 310: Advanced Search Options
USING ACROBAT 9 STANDARD Searching and indexing Icons shown with search results The icon next to an instance of the search results indicates the search area in which the instance appears. Selecting an icon has the following effect: Makes the document active in the document window. Expand the list to show the individual Document icon search results within that document.
Page 311 USING ACROBAT 9 STANDARD Searching and indexing the current PDF, a folder, or an index created with Acrobat 6.0 or later. Wildcard characters (*, ?) aren’t permitted in stemming searches. Stemming isn’t available if either Whole Words Only or Case-Sensitive is selected. •...
Page 312 USING ACROBAT 9 STANDARD Searching and indexing Search index files of cataloged PDFs A full-text index is created when someone uses Acrobat to define a catalog of PDFs. You can search that index rather than running a full-text search of each individual PDF in the catalog. An index search produces a results list with links to the occurrences of the indexed documents.
Page 313: Creating Pdf Indexes
USING ACROBAT 9 STANDARD Searching and indexing Limits the temporary cache of search information for the Fast Find option to the specified size Maximum Cache Size in megabytes (between 5 and 100,000). The default setting is 100. Deletes the Fast Find option’s entire temporary cache of search information. Purge Cache Contents Creating PDF indexes Create and manage an index in a PDF...
Page 314: Chapter 13: Multimedia And 3D Models
Chapter 13: Multimedia and 3D models The possibilities for Adobe PDFs extend to the richness of multimedia communication. PDFs can include video clips, digital audio, interactive content, and 3D models that readers can move, turn, zoom in on, and examine part by part.
Page 315 USING ACROBAT 9 STANDARD Multimedia and 3D models Multimedia Trust preferences Multimedia files within PDFs sometimes need additional resources to play. For example, some files require resources from the Internet, such as a multimedia player. You can set trust settings to determine whether multimedia content is allowed to use external resources.
Page 316: Interacting With 3D Models
USING ACROBAT 9 STANDARD Multimedia and 3D models Deletes the current list of trusted documents and authors. Use this option to Clear Your List Of Trusted Documents prevent media from playing in documents that were previously trusted documents or created by trusted authors. This option is available only when a PDF that contains multimedia is open.
Page 317 Multimedia and 3D models Note: You can hide the toolbar by right-clicking the 3D model and choosing Tools > Hide Toolbar. To show the toolbar, choose Show Toolbar from the same context menu. This option isn’t available in Adobe Reader. 3D navigation tools Turns 3D objects around relative to the screen.
Page 318 USING ACROBAT 9 STANDARD Multimedia and 3D models Lists the different lighting effects that are available to enhance the illumination of the 3D Enable Extra Lighting menu object. Experiment to get the visual effects you want. Opens the color picker, which you can use to select a different color for the space surrounding the Background Color 3D object.
Page 319 3D toolbar. Or, right-click the 3D model and choose Show Model Tree. Note: Using the Model Tree requires version 7.0.7 or later of either Acrobat or Adobe Reader. Users with earlier versions can interact with 3D models but not with the Model Tree.
Page 320 You can also add to and edit views in the View pane. For example, after you isolate and rotate a part, you can save that particular view, including the camera angle, background, lighting, and other attributes. This feature is not available for Adobe Reader. The lower pane displays other information, including properties and metadata, if any, about the Object Data pane object or part.
Page 321 USING ACROBAT 9 STANDARD Multimedia and 3D models Manipulating parts A. Selected part B. Hidden part C. Isolated part D. Transparent part In the 3D model, use the Hand tool to click the part you want to manipulate. If a preference setting prevents you from using the Hand tool, select the part in the Model Tree list.
Page 322 USING ACROBAT 9 STANDARD Multimedia and 3D models Displays a see-through version of the selected part. Transparent Creates a separate XML file of either Whole Tree or Current Node of the 3D model. Export As XML Creates a separate file in CSV format that contains all of the model data. You can export the data from Export As CSV the whole Model Tree or a selected node.
Page 323 USING ACROBAT 9 STANDARD Multimedia and 3D models Cuts the cross-section on a plane defined by any three points that you click the 3D model. (The Align To 3 Points dialog box is dimmed until you click three points of a model.) Indicates where the cutting plane slices the 3D model by adding a colored outline.
Page 324 USING ACROBAT 9 STANDARD Multimedia and 3D models 3D measurement display Click a 3D model in a PDF to enable it. Click the 3D Measurement Tool icon on the 3D toolbar. (If the 3D toolbar view is set for consolidated tools, select the 3D Measurement tool from the pop-up menu next to the Navigation tool.) Select the options you want in the Snap Enables and Measurement Types areas of the 3D Measurement Tool palette.
Page 325 Change the 3D Measuring preferences to determine how 3D data is measured. These options appear in the Measuring (3D) panel of the Preferences dialog box. Note: In Adobe Reader, these preferences apply to PDFs that have commenting enabled. Displays measurements based on the model units, if present, Use Scales And Units From Model (When Present) generated from the original 3D model.
Page 326 USING ACROBAT 9 STANDARD Multimedia and 3D models Turns on snap and specifies whether points, arcs, edges, silhouette edges, or faces are snapped to. 3D Snap Settings Sensitivity indicates how close the pointer must be to the item being snapped to. For Snap Hint Color, specify the color of the snap line that appears when you hold the pointer over the 3D object.
Page 327 USING ACROBAT 9 STANDARD Multimedia and 3D models Set 3D views The default view of a 3D model lets you quickly revert to a starting point at any time as you interact with the model. A default view is different from a preview, which determines what the 3D model looks like when it’s not activated. The list of all available views for the 3D model appears in the Views menu on the 3D toolbar and in the View pane of the Model Tree.
Page 328 USING ACROBAT 9 STANDARD Multimedia and 3D models From the Select Action menu, choose Go To A 3D/Multimedia View, and then click Add. In the Select A 3D View dialog box, select the 3D annotation for the 3D model from the list on the left, and then select a view option on the right: Matches the 3D rotation, pan, and zoom characteristics that are active in your document at the time you Current View...
Page 329 USING ACROBAT 9 STANDARD Multimedia and 3D models Determines whether the Model Tree is displayed when the 3D model is activated. Open Model Tree On 3D Activation Choose Use Annotation’s Setting to use whichever setting the author used when adding the 3D model to the PDF. Determines whether the 3D toolbar is shown or hidden when a 3D model is activated.
Page 330 When you add comments by using the tools on the Comment & Markup toolbar, a new view is created in the Model Tree called CommentView. Note: Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. Display the Comment & Markup toolbar (Tools > Comment & Markup > Show Comment & Markup Toolbar).
Page 331 USING ACROBAT 9 STANDARD Multimedia and 3D models • Click the Comments button or choose View > Navigation Panels > Comments. • In the View pane of the Model Tree, click Options and choose List Comments. Double-click a comment to open its comment window. Repeat steps 1 and 2 to see other comments associated with other views.
Page 332: Chapter 14: Color Management
A color management system translates colors with the help of color profiles. A profile is a mathematical description of a device’s color space. For example, a scanner profile tells a color management system how your scanner “sees” colors. Adobe color management uses ICC profiles, a format defined by the International Color Consortium (ICC) as a cross- platform standard.
Page 333: Do You Need Color Management
USING ACROBAT 9 STANDARD Color management Because no single color-translation method is ideal for all types of graphics, a color management system provides a choice of rendering intents, or translation methods, so that you can apply a method appropriate to a particular graphics element.
Page 334: Keeping Colors Consistent
Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images in from external sources, edit documents and transfer them between Adobe applications, and output your finished compositions. This system is based on conventions developed by the International Color Consortium, a group responsible for standardizing profile formats and procedures so that consistent and accurate color can be achieved throughout a workflow.
Page 335 “Synchronize color settings across Adobe applications” on page 330.) • If you use only one Adobe application, or if you want to customize advanced color management options, you can change color settings for a specific application. (See “Set up color management”...
Page 336 Adobe recommends that you synchronize color settings before you work with new or existing documents. Open Bridge. To open Bridge from a Creative Suite application, choose File > Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS).
Page 337: Color-Managing Imported Images
• Choose a CMYK working space that matches your CMYK output conditions to ensure that you can accurately define and view process colors. • Select colors from a color library. Adobe applications come with several standard color libraries, which you can load using the Swatches panel menu.
Page 338 CMYK color policy back to Preserve Numbers (Ignore Linked Profiles). You can override safe CMYK settings when you print a document or save it to Adobe PDF. However, doing so may cause colors to be reseparated. For example, pure CMYK black objects may be reseparated as rich black. For more information on color management options for printing and saving PDFs, search in Help.
Page 339: Color-Managing Documents For Online Viewing
When you color-manage documents that will be viewed exclusively on the web, Adobe recommends that you use the sRGB color space. sRGB is the default working space for most Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat).
Page 340: Proofing Colors
USING ACROBAT 9 STANDARD Color management You can approximate how colors will look on uncalibrated monitors by using the sRGB color space. However, because color reproduction varies among uncalibrated monitors, you still won’t be able to anticipate the true range of potential display variations.
Page 341: Color-Managing Documents When Printing
Your options for printing color-managed documents depend on the Adobe application you use, as well as the output device you select. In general, you have the following choices for handling colors during printing: •...
Page 342 USING ACROBAT 9 STANDARD Color management • Let the application determine colors. • (Photoshop and InDesign) Do not use color management. In this workflow, no color conversion occurs. You may also need to turn off color management in your printer driver. This method is useful primarily for printing test targets or generating custom profiles.
Page 343: Working With Color Profiles
For example, R=127, G=12, B=107 is just a set of numbers that different devices will display differently. But when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light–in this case, a specific color of purple.
Page 344 USING ACROBAT 9 STANDARD Color management Managing color with profiles A. Profiles describe the color spaces of the input device and the document. B. Using the profiles’ descriptions, the color management system identifies the document’s actual colors. C. The monitor’s profile tells the color management system how to translate the document’s numeric values to the monitor’s color space.
Page 345: Calibrate And Profile Your Monitor
To embed a color profile in a document you created in Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop EPS, Large Document Format, or TIFF.
Page 346 Color management Select the option for embedding ICC profiles. The exact name and location of this option varies between applications. Search Adobe Help for additional instructions. Embed a color profile (Acrobat) You can embed a color profile in an object or an entire PDF. Acrobat attaches the appropriate profile, as specified in the Convert Colors dialog box, to the selected color space in the PDF.
Page 347: Color Settings
Color settings Customize color settings For most color-managed workflows, it is best to use a preset color setting that has been tested by Adobe Systems. Changing specific options is recommended only if you are knowledgeable about color management and very confident about the changes you make.
Page 348 About color working spaces A working space is an intermediate color space used to define and edit color in Adobe applications. Each color model has a working space profile associated with it. You can choose working space profiles in the Color Settings dialog box.
Page 349 Determines the CMYK color space of the application. All CMYK working spaces are device-dependent, CMYK meaning that they are based on actual ink and paper combinations. The CMYK working spaces Adobe supplies are based on standard commercial print conditions. Determines the grayscale color space of the application.
Page 350 Preserves color numbers when opening files and importing images, but still allows you to use color management to view colors accurately in Adobe applications. Select this option if you want to use a safe CMYK workflow. In InDesign, you can override this policy on a per-object basis by choosing Object > Image Color Settings.
Page 351 In general, it is best to use the default rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color setting for North America or Europe, the default rendering intent is Relative Colorimetric.
Page 352 USING ACROBAT 9 STANDARD Color management that of the monitor. However, this causes a mismatch between the monitor display and the output. When the option is deselected, distinct colors in the image may display as a single color. Controls how RGB colors blend together to produce composite data (for example, Blend RGB Colors Using Gamma when you blend or paint layers using Normal mode).
Page 353: Chapter 15: Printing
If the desired printing option is in the Print dialog box, set it there rather than through the printer driver. The computer you wish to print an Adobe® PDF from must be connected either to a local, shared, or network printer and be configured to use that printer.
Page 354 USING ACROBAT 9 STANDARD Printing Prints the page area (including text, comments, and so on) that is visible in the current Current View/Selected Graphic view. The option name changes depending on whether you have no pages selected (Current View), a page or pages selected (Selected Pages), or an area on a page selected using the Snapshot tool (Selected Graphic).
Page 355 Adobe Reader®. Note: You don’t need to have a PostScript printer to create a PostScript file. If you’re connected to the Internet, this option connects to the Adobe website for information on how Printing Tips to troubleshoot printing problems.
Page 356 USING ACROBAT 9 STANDARD Printing View how layers print Click the Layers icon in the navigation panel. Choose Apply Print Overrides from the Options menu. Note: Depending on the visibility settings specified when the PDF was created, Apply Print Overrides may be unavailable in the Options menu.
Page 357: Other Ways To Print Pdfs
USING ACROBAT 9 STANDARD Printing For example, if pages 1–2 represent instructions for filling out a form, and pages 3–5 represent the form, you can set up your print job to print multiple copies of only the form. Prepopulates the Copies box in the Print dialog box. Choose a number from 2 to 5, or choose Number Of Copies Default to use the application default, which is one copy.
Page 358 USING ACROBAT 9 STANDARD Printing Choose additional page handling options. The Preview image changes as you specify options. Determines which sides of the paper print. Choose Both Sides to automatically print both sides of the Booklet Subset paper (your printer must support automatic duplex printing). Choose Front Side Only to print all pages that appear on the front side of the paper.
Page 359: Printing Custom Sizes
USING ACROBAT 9 STANDARD Printing To rename a file or change the order of files within a PDF portfolio, use the File Details view. See “View and edit components of a PDF Portfolio” on page 104. Open the PDF Portfolio. To print only certain PDFs, select those PDFs. Choose File >...
Page 360: Advanced Print Settings
Note: If you don’t see a Page Scaling menu, click the arrow next to the Printer menu to expose more controls in the Print dialog box. For more information about scaling documents for printing, see the “Page scaling” section of “Printing tips” document on the Adobe website. Advanced print settings About advanced print settings If normal print settings don’t produce the results you expect, you may need to specify options in the Advanced Print...
Page 361: Postscript Options
USING ACROBAT 9 STANDARD Printing To learn more about an option, select it. A description appears at the bottom of the dialog box. Set options for PostScript printers, and then click OK. Note: Acrobat sets the PostScript level automatically, based on the selected printer. PostScript options Use the PostScript Options panel of the Advanced Print Setup dialog box to set options for a particular PostScript printer.
Page 362 USING ACROBAT 9 STANDARD Printing If Download Asian Fonts is not selected, the PDF prints correctly only if the referenced fonts are installed on the printer. If the printer has similar fonts, the printer substitutes those. If there are no suitable fonts on the printer, Courier is used for the text.
Page 363: Chapter 16: Keyboard Shortcuts
Chapter 16: Keyboard shortcuts This section lists common shortcuts for moving around a document. Keyboard shortcuts Keys for selecting tools To enable single-key shortcuts, open the Preferences dialog box, and under General, select the Use Single-Key Accelerators To Access Tools option. Tool Windows/UNIX action Mac OS action...
Page 364 USING ACROBAT 9 STANDARD Keyboard shortcuts Result Windows/UNIX Action Mac OS Action Sticky Note tool Text Edits tool Stamp tool Current highlighting tool Cycle through highlighting tools: Shift+U (Windows only) Shift+U Highlighter, Underline Text, Cross Out Text Arrow tool Cycle through drawing markup tools: Shift+D (Windows only) Shift+D Arrow, Line, Rectangle, Oval, Polygon...
Page 365 USING ACROBAT 9 STANDARD Keyboard shortcuts Keys for general navigating Result Windows/UNIX Action Mac OS Action Move focus to menus (Windows, UNIX); Control+F2 expand first menu item (UNIX) Move focus to toolbar in browser and Shift+F8 Shift+F8 application Move to next open document (when Ctrl+F6 Command+F6 focus is on document pane)
Page 366 USING ACROBAT 9 STANDARD Keyboard shortcuts Result Windows/UNIX Action Mac OS Action Move among the elements of the active navigation panel Move to previous or next navigation Up Arrow or Down Arrow Up Arrow or Down Arrow panel and make it active (when focus is on the panel button) Move to next navigation panel and make Ctrl+Tab...
Page 367 USING ACROBAT 9 STANDARD Keyboard shortcuts Keys for accessibility Result Windows Action Mac OS Action Quick Check tool Shift+Ctrl+6 Shift+Command+6 Change reading settings for the current Shift+Ctrl+5 Shift+Command+5 document Reflow a tagged PDF, and return to Ctrl+4 Command+4 unreflowed view Activate and deactivate Read Out Loud Shift+Ctrl+Y Shift+Command+Y...
Page 368: Index
66 3D content about 85 setting properties 67 3D preferences 323 naming files 86 Adobe PDF settings. See Adobe PDF options bookmarking views 322 settings 86, 87, 89 Adobe Photoshop commenting 324 Acrobat Self-Sign Security. See Default resampling and compressing images...
Page 369 305 Collections, organizing PDFs 47 preferences 170 braille printers, creating text for 259 color Automatically Scroll Bridge. See Adobe Bridge See also color separations about 258 browsers. See web browsers of grid lines 44 command 29 buttons...
Page 370 Comments list 160 continuous-tone images, compressing 99 PNG 127 exporting 165 conversion settings TIFF 127 filtering 161 Adobe PDF printer 65 color model working space 341 finding 163 converting web pages 83 color profiles font and font size 148 customizing 89...
Page 371 Creating PDF tutorial 6 creating 276 3D models 318 creating PDFs deleting 276 about 44 Adobe PDF printer 65 in PDF layers 297 Distiller. See Acrobat Distiller by dragging and dropping 57 listing 275, 276 distribution lists, editing for security 220...
Page 372 PDFs from 27 Extensible Metadata Platform (XMP) 294 See also Asian text sending comments in 142 extracting pages 117 Adobe PDF settings 92 email archives, create PDF Portfolios Extras 4 changing 286 from 75 downloading Asian 52 email-based reviews...
Page 373 USING ACROBAT 9 STANDARD Last updated 9/30/2011 Index securing 217 grabber bar, on toolbars 22 Highlight Color preferences 170 tabbing order of 269 gradients, banding 91 Highlighter tool 153 validating 191 graphics tablets, signing PDFs with 241 highlighting text (markup) 151 forms grayed out menu items, security 212 History (in Organizer)
Page 374 24 inserting comments 150 language text, text edit comments 151 documents for security 216 accessibility 252 installing Adobe Digital Editions 51 PDF layers 296 change in video 309 interactivity toolbars 24 right-to-left 52 adding buttons 193...
Page 375 USING ACROBAT 9 STANDARD Last updated 9/30/2011 Index create PDFs from 77 New Window command 42 output device profiles 337, 338, 340 PDF settings for Office files 71 non-English language support 52 Oval tool 155 Visio 294 non-PostScript printers, and paper size 68 ovals Microsoft Office note comments...
Page 376 165 photographs, compressing 99 paper size, as opposed to page size 68 importing comments 165 Photoshop. See Adobe Photoshop participating in email-based reviews 140 mark up text with edits 151 plain text compared to accessible text 128 passwords...
Page 377 3D 314 RGB color space, Adobe 343 preferences, Adobe PDF printer 66 renumbering pages 120 Rich Content PDF, Adobe PDF settings 88 properties, Adobe PDF printer 67 Reopen Documents to Last Viewed Page right-to-left language options 52...
Page 378 Security, Internet access for multimedia 310 TIFF 127 slide show. See Full Screen seed values Word 128 Smallest File Size, Adobe PDF settings 89 digital signature properties 245 XML 125 smart cards, signing and 234 Select All command 41, 129...
Page 379 24 tables displaying 23 updates 4 converting 130 docking 22, 23 updating tagged bookmarks Forms 175 Adobe application software 50 deleting 119 locking 24 embedded index 308 organizing web pages with 280 locking and unlocking 24 URLs tags moving 23...
Page 380 191 backgrounds 84, 85 signatures 246, 247 conversion settings 83 time period for signatures 223 converted to Adobe PDF 280 time stamp certificates 249 converting images in 84 vector graphics 98 converting in Internet Explorer 80 version compatibility 78, 90 converting to PDF 55 video clips.

This manual is also suitable for:

Acrobat 9 standard

Adobe 22002484 Using Manual

Chapter 1: Getting Started

Chapter 2: Workspace

Chapter 3: Creating Pdfs

Chapter 4: PDF Portfolios and Combined Pdfs

Chapter 5: Saving and Exporting Pdfs

Chapter 6: Collaboration

Chapter 7: Forms

Chapter 8: Security

Chapter 9: Digital Signatures

Chapter 10: Accessibility, Tags, and Reflow

Chapter 11: Editing Pdfs

Chapter 12: Searching and Indexing

Chapter 13: Multimedia and 3D Models

Chapter 14: Color Management

Chapter 15: Printing

Chapter 16: Keyboard Shortcuts

Index

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Summary of Contents for Adobe 22002484

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Table of Contents