Adobe 22020772 User Manual
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Adobe 22020772 User Manual

Adobe 22020772 User Manual

Pdf accessibility overview
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Adobe® Acrobat® 9 Pro Accessibility Guide:
PDF Accessibility Overview

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  • Page 1 Adobe® Acrobat® 9 Pro Accessibility Guide: PDF Accessibility Overview...
  • Page 2 Adobe, the Adobe logo, Acrobat, Acrobat Connect, the Adobe PDF logo, Creative Suite, LiveCycle, and Reader are either registered trade- marks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. AutoCAD is either a registered trade- mark or a trademark of Autodesk, Inc., in the USA and/or other countries.

  • Page 3: Table Of Contents

    Creating Accessible PDF from Microsoft® Word Acrobat 9 Pro PDF Accessibility Repair Workflow Using the Accessibility Checker in Acrobat 9 Pro Creating Accessible PDF Forms with Acrobat 9 Pro Acrobat 9 Pro Complete Best Practices for Accessibility Making PDF Accessible with Adobe Acrobat 9 Pro...
  • Page 4 | Making PDF Accessible with Adobe Acrobat 9 Pro...

  • Page 5: Introduction

    Characteristics of Accessible PDF files The Adobe Portable Document Format (PDF) is the native file format of the Adobe® Acrobat® family of products. The goal of these products is to enable users to exchange and view electronic documents easily and...

  • Page 6: Searchable Text

    Refer to the document Adobe® Acrobat® 9 Pro Accessibility Guide: Creating Accessible Forms for complete details.

  • Page 7: Adobe Acrobat And Adobe Reader Accessibility Features

    Adobe Acrobat and Adobe Reader Accessibility Features Accessibility features in Adobe Acrobat 9 and Adobe Reader 9 fall into two broad categories: features to make the reading of PDF documents more accessible and features to create accessible PDF documents. To create accessible PDF documents, you must use Acrobat, not Reader.

  • Page 8: The Acrobat 9 Pro Accessibility Guide Series

    The Acrobat 9 Pro Accessibility Guide Series To assist those who use Adobe Acrobat 9 Pro to create PDF files with the production of content that is accessible to people with disabilities, Adobe Systems has created a series of accessibility guides for Adobe Acrobat 9 Pro.

  • Page 9: Acrobat 9 Pro Pdf Accessibility Repair Workflow

    The Adobe® Acrobat® 9 Pro Accessibility Guide: Using the Accessibility Checker describes the accessibility checkers for PDF files that are included in Adobe Acrobat 9 Pro. Even if you generate an accessible PDF file from an authoring application such a word proccessing application or desktop publishing program, you should then follow the steps in this guide in order to identify any items that may have been missed in the initial conversion or to add PDF accessibility features that are not provided by the authoring tool.
  • Page 10 Introduction Adobe Acrobat 9 and PDF Accessibility...
  • Page 11 Adobe® Acrobat® 9 Pro Accessibility Guide: Creating Accessible PDF from Microsoft® Word...
  • Page 12 Adobe, the Adobe logo, Acrobat, Acrobat Connect, the Adobe PDF logo, Creative Suite, LiveCycle, and Reader are either registered trade- marks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. AutoCAD is either a registered trade- mark or a trademark of Autodesk, Inc., in the USA and/or other countries.
  • Page 13 Video Tab (Microsoft Word and PowerPoint) Settings for Other Microsoft Office Applications Excel-specific options on the Settings tab PowerPoint-specific options on the Settings tab Convert the Word Document to Accessible PDF Microsoft Office 2003 Making PDF Accessible with Adobe Acrobat 9 Pro...
  • Page 14 Changes to the Conversion Settings Repairs You Should Make in the Source File Repairs You Should Make in the PDF File Document Language Tab Order is Consistent with Structure Order Establish Table Headings for Tables Making PDF Accessible with Adobe Acrobat 9 Pro...

  • Page 15: Creating Accessible Pdf Files From Microsoft® Word

    PDFs in Microsoft Word, Excel, and PowerPoint. You can use either the toolbar buttons or the Adobe PDF menu to create PDFs, but the menu also provides access to conversion settings. Although many of the conversion options are common to all the Microsoft Office applications, a few are application-specific.

  • Page 16: Headings

    Creating Accessible PDF Files from Microsoft® Word Headings Use Styles to create heading formats. Title, Heading 1, Heading 2, Heading 3, etc. Make styles progress in a logical manner , a Heading 2 should come after a Heading 1 Word 2003 Headings To create headings in Microsoft Word 2003 do the following •...

  • Page 17: Word 2003

    Creating Accessible PDF Files from Microsoft® Word alternative text descriptions. Avoid placing graphics too close to text. This can cause problems when converting to PDF. Place white space between text and graphics. Word 2003 • Double Click on an image or right click and select the format picture dialog. •...

  • Page 18: Configure The Pdfmaker

    Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to open Acrobat. In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications.

  • Page 19: View Pdfmaker Conversion Settings

    PDF and how they will be translated into the resulting PDF file. Do one of the following: • Choose Adobe PDF > Change Conversion Settings (See “Figure 6 Change PDFMaker Settings in Word 2003” on page 5) Figure 6 Change PDFMaker Settings in Word 2003 •...
  • Page 20 (Exception: when you choose Convert To Adobe PDF And Email.) • Prompt For Adobe PDF File Name . Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder as the source file, using the same name but with a .pdf extension.

  • Page 21: Security Tab

    Creating Accessible PDF Files from Microsoft® Word Figure 8 PDFMaker Settings Tab Security Tab The Security tab settings available for PDFMaker depend on the application in which you’re using PDFMaker (See “Figure 9 PDFMaker Security Tab” on page 8). • Require A Password To Open The Document . When selected, makes the Document Open Password option available, where you enter a password that users must use to open the document.

  • Page 22: Word Tab

    10 PDFMaker Word Tab” on page 9). • Convert Displayed Comments To Notes In Adobe PDF . Changes any Word comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab: •...

  • Page 23: Bookmarks Tab (Microsoft Word)

    Note: To include bookmarks in the conversion process, the Add Bookmarks To Adobe PDF option on the Settings tab must be selected. If you deselect that option, it overrides any options you select on this tab and no bookmarks are created.

  • Page 24: Video Tab (Microsoft Word And Powerpoint)

    10 | Creating Accessible PDF Files from Microsoft® Word • Level . Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual Level number opens a menu that you can use to change the value. Note: When some but not all of the available Word headings and styles are selected for conversion to PDF bookmarks, the marker in the corresponding check boxes at the top of...

  • Page 25: Settings For Other Microsoft Office Applications

    | 11 Creating Accessible PDF Files from Microsoft® Word Figure 12 PDFMaker Video Tab Settings for Other Microsoft Office Applications There are application specific options on the settings tab of the PDFMaker for other Microsoft Office applications. Excel-specific options on the Settings tab These options are specific to the Settings tab in the PDFMaker for the Microsoft Excel spreadsheet application.

  • Page 26: Convert The Word Document To Accessible Pdf

    Enter a filename and location for the PDF, and click Save. Microsoft Office 2007 Do one of the following: • Click the Create PDF button from the Create Adobe PDF Group on the Acrobat ribbon (See “Figure 14 Create Accessible PDF in Word 2007” on page 12).

  • Page 27: If The Word Document Is A Form

    Check the PDF Version of the Document Using Acrobat Once you have converted the document, you will still need to check the results in Adobe Acrobat. To check the results, refer to the document Adobe® Acrobat® 9 Pro Accessibility Guide: Using the Accessibility Checker.

  • Page 28: Changes To The Conversion Settings

    (See “Add Alternative Text to Word Graphics and Images” on page 2). Repairs You Should Make in the PDF File Some repairs must take place on the PDF file using Adobe Acrobat 9. Document Language In some instances, even if the document language has been specified in the source file, the information about document language is not conveyed to the PDFMaker.
  • Page 29 PREPARING MICROSOFT® WORD DOCUMENTS TO Adobe® Accessibility CREATE ACCESSIBLE PDF FILES Q u i c k R e f e r e n c e C a r d Keyboard Shortcuts for Applying Styles in Both truCture to oCuments olumns Versions of Microsoft Word Design your documents with styles.
  • Page 30 Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704 USA www.adobe.com Group Adobe, the Adobe logo, Acrobat, Acrobat Reader, the Adobe PDF logo, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/ or other countries.
  • Page 31 Accessing PDF Documents with Assistive Technology A Screen Reader User’s Guide...
  • Page 32 Untagged documents Tagged documents 12 Electronic forms Using Adobe Reader with JAWS Overview of JAWS support for Adobe Reader 13 JAWS commands for using Adobe Reader Using Adobe Reader with Window-Eyes 15 Overview of Window-Eyes support for Adobe Reader 16...
  • Page 33 Opening PDF documents The Window-Eyes Page Navigation Dialog Box Opening forms Using Adobe Reader Help Saving a PDF document as text Using the Adobe Reader Find and Search tools The Go To Page dialog box 27 Accessing PDF Documents with Assistive Technology...

  • Page 34: Preface

    This guide was created in collaboration with AFB Consulting (AFBC, ), the www.afbconsulting.org consulting division of the American Foundation for the Blind. Adobe and AFB Consulting are working together to enhance the accessibility and usability of Adobe products by people with disabilities. Accessing PDF Documents with Assistive Technology...

  • Page 35: Additional Resources

    Portable Document Format (PDF) is an electronic file format developed by Adobe Systems Inc. PDF is one of the most popular file formats used on the Internet. The free Adobe Reader software -- available for Microsoft Windows, Apple Macintosh, and UNIX -- allows a PDF document’s visual integrity to hold true regardless of the computer used to view it.

  • Page 36: Adobe Reader Accessibility Features

    Alternatively, you can start the assistant by choosing Document > Accessibility > Setup Assistant from the Adobe Reader menu, or by pressing Alt+D then T. The assistant is a series of dialog boxes that you navigate as you would any standard Windows dialog box, using the Arrow, Tab, Spacebar, and Enter keys.
  • Page 37 On the assistant’s first screen, you can choose whether you want to set the options for screen readers, screen magnifiers, or both. There is also a button on this screen labeled “Use recommended settings and skip setup. ” Select this option to use Adobe’s recommended settings for accessibility. Figure 1: Accessibility Setup Assistant First Screen...
  • Page 38 The final control on this screen is a check box labeled “Confirm before Adding Tags to Document. ” When you select this option, Adobe Reader asks you to confirm its tagging options before it prepares an untagged document for reading by your assistive technology. Tagging can be a time-consuming procedure, particularly in larger documents, and this option alerts screen reader users when that procedure is about to begin.
  • Page 39 When you choose this third option, you can use the next edit field, labeled “Minimum Number of Pages in a Large Document, ” to set the page number limit at which you want Adobe Reader to stop loading an entire PDF document into the memory buffer for a screen reader. The default is 50 pages.

  • Page 40: Changing Accessibility Settings With The Preferences Dialog Box

    Assistant. Multimedia preference settings, for example control how a media player presents any subtitles, audio dubbing, or other accessibility features that are part of any audio or video files attached to Adobe PDF document. Of particular interest to screen reader users is a check box labeled “Show audio description (or video description, or descriptive video) when available”.
  • Page 41 Adobe Reader Accessibility Features You can access the Preferences dialog box by choosing Edit > Preferences. Press Alt+E and then N, or use the shortcut Ctrl+K. The dialog box is divided into two sections. The section on the left is a list of categories of preferences.

  • Page 42: Saving An Adobe Pdf Document As Text

    Navigating PDF documents with keyboard alternatives to mouse actions Nearly all actions that can be performed with a mouse in Adobe Reader can also be performed using keystrokes. The Adobe Reader interface should be familiar to anyone who has experience working with standard Windows applications, such as word processors or web browsers.

  • Page 43: Automatically Tagging Untagged Documents

    (OCR) software to read print materials. However, because OCR has not been performed on the document, the result is an image only file. Although authors can use Adobe Acrobat to perform OCR when creating PDF documents, many skip the OCR process because it takes more time than simply distributing the document as it appears in the document window.

  • Page 44: Untagged Documents

    PDF file and add temporary tags to optimize its reading order for screen readers. When you open an untagged PDF, Adobe Reader presents a dialog box that allows you to choose the type of tagging you want it to perform on the document. The tagging process can take a few minutes for large files, so your screen reader will alert you that the document is being processed while it is being tagged.

  • Page 45: Tagged Documents

    Figure 3: Reading Untagged Document Dialog Assistive technology such as JAWS and Window-Eyes screen readers interpret the PDF tags in files viewed in Adobe Reader (or Acrobat). As a result these screen readers can render more accessible output in speech or Braille.

  • Page 46: Electronic Forms

    You can access this information in two ways. If you are using Adobe Reader, you can simply hold down the Insert key and press F1 twice rapidly. This will open the tree view of JAWS Help Topics with your cursor positioned on the Adobe Acrobat and Reader topic.

  • Page 47: Jaws Commands For Using Adobe Reader

    Arrow key to open a list of Help Topics for more than 40 applications. At the top of the list is the Adobe Acrobat and Reader topic. When you select that topic and press the Enter key, and then the F6 key, the application will open a page with all the JAWS Adobe Help information and links.

  • Page 48: Using Adobe Reader With Window-Eyes

    Ctrl+Alt+End Using Adobe Reader with Window-Eyes Window-Eyes, made by GW Micro, works with Adobe Reader to read PDF documents. You read PDF documents using the Window-Eyes “Browse Mode”, just as you would read a document in a word processor or in Internet Explorer. Window-Eyes automatically enters Browse Mode when using Adobe Reader.

  • Page 49: Overview Of Window-Eyes Support For Adobe Reader

    To toggle this mode off, press Insert+1 again. Window Eyes Commands for using Adobe Reader The two tables in this section present Window-Eyes commands that are useful when using Adobe Reader. The first table includes general Window-Eyes commands, while the second table includes Window-Eyes commands that make it easier to navigate HTML documents on the Internet.

  • Page 50: Performing Common Tasks With Adobe Reader

    Ctrl+Insert+Down Arrow Exit Table Mode Ctrl+NUM PAD DASH Performing Common Tasks with Adobe Reader When using Adobe Reader with a screen reader, you will likely need to perform one or more of the following common tasks: • Installation and setup •...

  • Page 51: Installation And Setup

    Adobe Reader, select the check box labeled “Do not show at startup”. To return to the Beyond Adobe Reader page and use the guide at any time, choose Help > Beyond Adobe Reader, or press Alt+H, and then B. Adobe Reader installation notes for JAWS users All the controls and instructions used in the installation process can be read with JAWS.

  • Page 52: The Accessibility Setup Assistant

    Opening a PDF document is no different than opening other types of documents you may encounter using a PC. With Adobe Reader, choose File > Open or press Alt+F and then O. You can use the shortcut Ctrl+O as well. You can also open PDF documents by navigating to them with Windows Explorer and pressing the Enter key when your PC cursor is on the desired document.
  • Page 53 JAWS. When you open an image only file, Adobe Reader treats it as an untagged document, and presents the dialog to start the tagging process. Even after tagging the file will still be inaccessible to screen readers.
  • Page 54 The Accessibility Setup Assistant The next set of options, labeled “Reading Mode Options”, controls how much information is delivered at once to your screen reader. For large documents, select the radio button labeled “Read the Currently Visible Pages only. ” This option loads information from a few pages at a time into the memory buffer of the screen reader.
  • Page 55 The Accessibility Setup Assistant complex page designs that can affect how well Adobe Reader interprets the content. If you are having trouble reading particular PDF documents, you can experiment with the other Reading Order options. Note for JAWS users regarding untagged documents: During the tagging process, JAWS periodically announces the percentage of the process that has been completed.

  • Page 56: The Window-Eyes Page Navigation Dialog Box

    You can also move to other elements, including headings, lists, forms, and tables. Note: You must use the Adobe Reader option “Read the Entire Document At Once” for all the elements to appear in this dialog box. If you have set this option to “Read the Currently Visible Pages only, ”...

  • Page 57: Using Adobe Reader Help

    Using Adobe Reader Help To access help in Adobe Reader 8 Help, choose Help > Adobe Reader 8 Help, or press Alt+H and then H. You can also simply press F1 to open the Adobe Help Viewer window, which you navigate as you would an HTML document.

  • Page 58: Saving A Pdf Document As Text

    Adobe Reader help notes for Window-Eyes users Pressing the H key to move to the next heading is a useful technique when using the Adobe Help Viewer. Press H to jump to the first heading in the contents frame where you can read the currently displayed Help information.

  • Page 59: Using The Adobe Reader Find And Search Tools

    Use the Arrow keys to select the search hit you want. When you press Enter the document will be positioned to the page of that hit. However, as with the Adobe Find tool, you may need to scroll on the page to find your search term.

  • Page 60: The Go To Page Dialog Box

    Choose View > Go To > Page or press Shift+Ctrl+N. Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, LiveCycle, and Reader, are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
  • Page 61 Advanced Techniques for Creating Accessible Adobe PDF Files Adobe Acrobat ® ®...
  • Page 62 U.S. government end users (A) only as commercial items and (B) with only those rights as are granted to all other end users pursuant to the terms and conditions set forth in the Adobe standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.
  • Page 63 Contents Overview About Adobe PDF Authoring for Accessibility About Adobe Acrobat Software About this Guide Tagged Adobe PDF, Read Order, and Reflow Creating Tagged Adobe PDF About Element Tags About Artifacts About Element Properties Checking the Read Order of Documents Viewing the Logical Structure Tree Reflowing a document...

  • Page 65: Overview

    Adobe PDF files can be opened reliably across a broad range of hardware and software with the free Adobe Acrobat Reader® software. Adobe PDF is a standard on the World Wide Web and is also used to distribute electronic documents over corporate networks, via e-mail, and on CD-ROM.

  • Page 66: Authoring For Accessibility

    Authoring for Accessibility Authoring for Accessibility Whether you’re publishing a document in HTML, Adobe PDF, or some other format, creating accessible documents requires much more than simply repre- senting the original document accurately. Sighted people can look at a printed page and easily discern the difference between titles, subtitles, columns of text, headers, footers, and so on.
  • Page 67 Creates tagged Adobe PDF files when converting Microsoft® Office 2000 files • to Adobe PDF, making it easier for people who use screen reader software to navigate a document in the proper reading order. Converts new and existing PDF files to tagged Adobe PDF files with the •...

  • Page 68: About This Guide

    Important: The capabilities described in this guide require the Make Accessible plug- in for Acrobat 5.0 and the Tag Adobe PDF agent for Acrobat Capture 3.0. See “Using the Make Accessible Plug-in” on page 20 and “Working with Scanned and Paper Documents”...

  • Page 69: Tagged Adobe Pdf, Read Order, And Reflow

    MSAA API for the Windows platform. Tagged Adobe PDF is a version of PDF that provides structure and order infor- mation to allow PDF documents to be read by screen readers. The major requirements for accessible documents covered in this volume are:...

  • Page 70: Creating Tagged Adobe Pdf

    Windows platform. Adobe intends to support tagged PDF creation in other authoring applications such as FrameMaker® and InDesign™. If you do not have access to these applications, you can still create tagged Adobe PDF by using the Make Accessible plug-in, or for high-volume scanning opera- tions, Capture 3.0 and Tag Adobe PDF agent.

  • Page 71: About Element Tags

    Tagged Adobe PDF, Read Order, and Reflow In this guide, you will also learn how to create a tagged Adobe PDF file manually. This method should be used only as a last resort and only for the simplest of documents. Manually tagged Adobe PDF files are not reflowable.

  • Page 72: Element Hierarchy

    Associated Type box. To associate the tag with a different standard Adobe tag type, select a new type from the Associated Type drop-down menu. When finished viewing or editing the Role Map, click OK.

  • Page 73: About Artifacts

    Tagged Adobe PDF, Read Order, and Reflow The logical structure tree of a Tagged Adobe PDF begins with a root level, or Tags Root, followed by the highest level of element as its immediate child, which is generally a container element representing the entire document or a section of the document.

  • Page 74: About Element Properties

    • structure tree. For best results, it is suggested that you change only to one of the Adobe standard element types. Actual Text – This is the actual text that will be sent to a screen reader. If text •...
  • Page 75 Tagged Adobe PDF, Read Order, and Reflow Language – This identifies the language in which the document is written. In • addition to the high-level language for the document, individual elements containing content in a language other than the main document language may...
  • Page 76 About Element Properties...

  • Page 77: Checking The Read Order Of Documents

    Checking the Read Order of Documents When using the Make Accessible plug-in to create tagged Adobe PDF from legacy PDF files, the Make Accessible plug-in attempts to analyze the document and determine the intended structure. Since some Adobe PDF documents have...
  • Page 78 If the current document is not a tagged Adobe PDF file, no structure will be displayed in the Tags palette. Instead, the message “No Tags available” will appear in the Tags palette.

  • Page 79: Reflowing A Document

    In Acrobat, click the Reflow button on the toolbar, or choose View > Reflow. To return to the view of the tagged Adobe PDF document in an unreflowed state, click the Actual Size button , the Fit in Window button , or the Fit Width button on the toolbar, or choose a related command from the View menu.
  • Page 80 Reflowing a document...

  • Page 81: Modifying The Structure Of A Document

    Modifying the Structure of a Document If you discover problems in the structure of a tagged Adobe PDF document that effect accessibility, you can use the commands in the Tags Palette menu to correct the structure by changing the order of elements, or creating new elements.

  • Page 82: Fixing Improperly Marked Artifacts

    Fixing improperly marked artifacts Fixing improperly marked artifacts An authoring application, Tag PDF Agent, or the Make Accessible plug-in may mark content as an artifact even though the content is important and needs to be made available for screen reading devices. It is also possible that unimportant or distracting information has been marked as a structural element and you want to change it to an artifact so that a screen reader won’t attempt to read it.

  • Page 83: Tagging Manually To Fix Problem Areas

    If you are starting from scratch to manually tag an untagged Adobe PDF document, you must first create a Tags root. The Create Tags root command is available only if there are no available tags in the document.
  • Page 84 Save the document. Changes to the logical structure tree do not become part of the document until it is saved. Note: It is important to set the Tagged Adobe PDF flag and save the document for the document to be recognized as Tagged Adobe PDF. To make the PDF “untagged,” it is only necessary to make sure Document is Tagged Adobe PDF is turned off (unchecked).

  • Page 85: Adding And Fixing Links

    Save the document. Adding and fixing links A link in an Adobe PDF document allows you to move to another part of the document or to another document. You can create new links in Acrobat 5.0 and add them to the logical structure tree so that a screen reader will be able to recognize and alert a user that there is an active link.
  • Page 86 Adding and fixing links To add a link: Select the link text or content in the document and choose Tags > Find Element From Selection to find the related element tag in the logical structure tree. Select the content under the tag and press the Delete key to delete the content. The parent tag is now empty.
  • Page 87 Modifying the Structure of a Document With the parent tag still selected in the logical structure tree, use the Link tool to create a link for the link text, and click Set Link when done. Tag type Link selected in the Tag Creation dialog box. Choose Tags >...
  • Page 88 Adding and fixing links To place the new link element in the correct position in relation to the link text in the structure tree, click on the link tag (<Link>) and drag it into position directly above the link text. (The insertion line should be above and just to the left of the link text to move the link element tag to the proper position.) Dragging the new link element to the proper position in the logical structure tree.

  • Page 89: Creating And Tagging Form Fields

    Modifying the Structure of a Document Save the document to save changes to the logical structure tree. The link object reference and tag content in the proper order under the link element tag. Creating and tagging form fields The Make Accessible plug-in will attempt to correctly identify and tag existing form fields in a PDF document.
  • Page 90 Creating and tagging form fields Click the Appearance tab, and select attributes for the form field. Select the hand tool to display the finished form field. For more information about creating form fields, see Acrobat 5.0 Online Help. To create a form field element tag: Choose Tags >...

  • Page 91: Changing Structure Element Types

    Modifying the Structure of a Document Changing structure element types In addition to changing an element’s place in the structure hierarchy, you can change the element type. To change an element’s type: Select the element you want to change in the Logical Structure tree. Choose Edit >...
  • Page 92 Working with figures and alternate text...

  • Page 93: Design Issues And Accessible Adobe Pdf

    Design Issues and Accessible Adobe PDF The challenge of creating a fully accessible document is made even greater when working with complex layouts, or ambiguous layouts such as tables. The way computers display certain kinds of graphics, fonts, and layers of text and graphics can also create problems that can effect accessibility.

  • Page 94: Working With Fonts

    Working with fonts Tables commonly include merged cells to create a column or row heading that straddles or spans two or more associated columns or rows. For such a structure to be accurately reflected in the logical structure tree, and/or ColSpan RowSpan attributes should be properly set.

  • Page 95: Working With Complex Vector Graphics

    Design Issues and Accessible Adobe PDF Working with complex vector graphics During conversion to Tagged Adobe PDF, a single figure (such as a pie chart) may produce a structure comprised of multiple text and graphic elements. In such cases, you may want to select and delete all structure related to the figure in the logical structure tree and create a simplified structure manually.
  • Page 96 Working with layers...

  • Page 97: About Tag Adobe Pdf Agent

    Tag Adobe PDF Agent tips For users of Adobe Capture 3.0 for high-volume conversion of paper documents to PDF, Tag Adobe PDF Agent is available to allow tagging of PDF documents to be incorporated in an Adobe Capture workflow. Some of the advantages to using Tag Adobe PDF agent include: Tag Adobe PDF Agent allows users to specify more than one language •...
  • Page 98 For more information on how this is done, see “Creating and tagging form fields” on page 25 of this guide. For more information about how Tag Adobe PDF Agent can help streamline your workflow, visit the Adobe Capture Web site at...

  • Page 99: Appendix: Adobe Standard Elements

    Elements About Adobe Standard Element Tag Types The following is a list of the standard Adobe element tag types that appear in the Create a New element sub-menu of the Tags palette menu, as well as the Tag Type pop-up menu in the Element Properties dialog box. Adobe strongly encourages the use of these tag types to provide the best results when repurposing tagged content.
  • Page 100 About Adobe Standard Element Tag Types Block Quote Element – One or more paragraphs of text • (BlockQuote) attributed to someone other than the author of the immediate surrounding text. Caption Element – A brief portion of text that describes a table or a •...
  • Page 101 Appendix: Adobe Standard Elements Table Element – A Table is two-dimensional arrangement or layout of • (Table) data or text cells which contains Table Row elements as children, and may have a Caption element as its first or last child element.
  • Page 102 About Adobe Standard Element Tag Types Link Entry Element – A hypertext link embedded within a document • (Link) associated with a PDF link annotation that goes to another place in the same document, or to another document. Note Entry Element –...

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