Adobe 22020403 - Acrobat Professional Manual
  1. Manuals
  2. Brands
  3. Adobe Manuals
  4. Software
  5. 22020403 - Acrobat Professional - PC
  6. Manual
Adobe 22020403 - Acrobat Professional Manual

Adobe 22020403 - Acrobat Professional Manual

Pc
Hide thumbs
Table of Contents

Advertisement

Quick Links

Download this manual
Adobe® Acrobat® 9 Pro Accessibility Guide:
PDF Accessibility Repair Workflow

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the 22020403 - Acrobat Professional and is the answer not in the manual?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for Adobe 22020403 - Acrobat Professional

Summary of Contents for Adobe 22020403 - Acrobat Professional

  • Page 1 Adobe® Acrobat® 9 Pro Accessibility Guide: PDF Accessibility Repair Workflow...
  • Page 2 Adobe, the Adobe logo, Acrobat, Acrobat Connect, the Adobe PDF logo, Creative Suite, LiveCycle, and Reader are either registered trade- marks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. AutoCAD is either a registered trade- mark or a trademark of Autodesk, Inc., in the USA and/or other countries.

  • Page 3: Table Of Contents

    How to Tell if a PDF File is Tagged What to do if the PDF File is Not Tagged What to do if the PDF File is Tagged Step 6: Determine if the PDF File is Properly Tagged Making PDF Accessible with Adobe Acrobat 9 Pro...
  • Page 4 Remove All Tags from a PDF Complex Structures Content Panel Order Panel Tags Panel Correct Table Tags with the Tags Tab Step 7: Use the Accessibility Checker to Evaluate the PDF File Making PDF Accessible with Adobe Acrobat 9 Pro...

  • Page 5: Acrobat 9 Pro Pdf Accessibility Repair Workflow

    A common method for making PDF documents is to place a paper copy of a document into a scanner and then opening the resulting electronic version using Adobe Acrobat to view the newly scanned document as a PDF file. Unfortunately, this process results in creating an image of text and not the actual text itself. This means the content is not accessible to users who rely on assistive technology to hear the contents of the page.

  • Page 6: How To Tell If A Pdf File Is A Scanned Document

    Use the marquee zoom tool in Acrobat to define the area and magnify the edges of curved letters such as “c”, “s”, and “o”. Text that has undergone the OCR process using the PDF Accessible Repair with Adobe Acrobat 9 Pro page 6.

  • Page 7: What To Do If The Pdf Is A Scanned Document

    Downsample should be set to the lowest downsampling which results in the highest resolution as measured in dots per inch (dpi). This should be 600 dpi. PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow You can also run the “Recognize Text Using OCR”...

  • Page 8: What To Do If The Pdf Is Not A Scanned Document

    Acrobat 9 Pro PDF Accessibility Repair Workflow Figure 4 Recognize Text Dialog and Recognize Text Settings For additional information on performing optical character recognition using Adobe Acrobat, refer to the Acrobat 9 Help. What to Do if the PDF is Not a Scanned Document Proceed to “Step 3: Add Interactive Features: Form Fields and Buttons”...

  • Page 9: Pdf Form Fields

    Acrobat accurately detected the fields and labelled them appropriately. Acrobat Form Wizard You can use the Form Wizard in Adobe Acrobat 9 Pro or Adobe Acrobat 9 Pro Extended to create interactive forms from an existing electronic document (for example a Word, PDF, or Excel document) or scan a paper form into a PDF form.

  • Page 10: Create Form Fields Manually

    (See “Figure 5 Add or Edit Form Fields Dialog” on “Forms Editing Mode” on page 9 for further instruction. Figure 5 Add or Edit Form Fields Dialog PDF Accessible Repair with Adobe Acrobat 9 Pro (See “Create Form Fields Manually” on This places the document in Forms...

  • Page 11: Forms Editing Mode

    With the PDF form in Forms Editing Mode, you can add new fields and buttons to the form and edit or delete any existing field or button (See “Figure 6 Adobe Acrobat 9 Forms Editing Mode” on page 9) Forms Editing Mode changes the Acrobat user interface slightly.
  • Page 12 In addition, you can use the tool tip form field property to provide the user with information (See “Figure 7 Field Name Box” on page 10) Figure 7 Field Name Box PDF Accessible Repair with Adobe Acrobat 9 Pro...
  • Page 13 For one button you would enter “Yes” in the Button Value field under the options tab, for the other “No” should be entered in the Button Value field. PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow...
  • Page 14 With the document in Forms Editing mode, click on the field you would like to delete and do any of the following. • Right mouse click and select delete • Press the delete key. • From the menu, select Edit > Delete (ALT + ED) PDF Accessible Repair with Adobe Acrobat 9 Pro...

  • Page 15: Buttons

    Button Properties dialog. They also appear in the Tab order tree. See the Adobe Acrobat Help for a complete discussion of PDF fields and buttons.

  • Page 16: Step 4: Add Other Accessibility Features

    The language that you specify for an element also applies to all elements nested under it in the logical structure tree. (See “Figure 11 Setting the document language” on page 15) (See “ Tags Panel” on page 36) PDF Accessible Repair with Adobe Acrobat 9 Pro...

  • Page 17: Set Security That Permits Accessibility

    You should ensure the Acrobat 9 security settings permit access to the document by assistive technology. You can verify the Acrobat 9 or Adobe Reader 9 security settings do not prohibit access to assistive technology by checking the security preferences tab of the document properties dialog.
  • Page 18 Select “Password Security” as the security method from the drop-down list. In the Permissions section of the Password Security Settings dialog, verify the box labelled “Enable text access for screen reader devices for the visually impaired” is checked. This is the default setting for Adobe Acrobat 9 and Adobe Reader 9...

  • Page 19: Create Accessible Links

    PDF. Note: If you tagged the Adobe PDF during conversion from an authoring application, the links and URLs in the document are probably already active and included in the tag tree so that they are accessible to screen readers. You probably don’t have to do this task unless you want to add more links.

  • Page 20: Step 5: Determine If The Pdf File Is A Tagged Pdf File

    View Document Properties. File > Document Properties (Ctrl +D) - In the lower left hand corner of the Description tab, is an indication as to whether or not the document is tagged (See “Figure 14 Tagged PDF File Property” on page 19) PDF Accessible Repair with Adobe Acrobat 9 Pro page 21.
  • Page 21 “Document is Tagged PDF.” If it does not, simply select this entry to add the missing check mark Structured Document” on page 20) PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow (See “Figure 15 Document is Tagged PDF Indicator in a...

  • Page 22: What To Do If The Pdf File Is Not Tagged

    Tool (TURO)” on page 21) What to do if the PDF File is Not Tagged Add tags to the document using Adobe Acrobat 9 Pro. • From the menu, select Advanced > Accessibility > Add Tags to Document (Keyboard Accelerator is...

  • Page 23: What To Do If The Pdf File Is Tagged

    Full Check. If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure.
  • Page 24 When you select TouchUp Reading Order, a dialog box opens that lets you see overlay highlights that show the order of page content page 23) Figure 16 TouchUp Reading Order Dialog (See “Figure 17 Result of Selecting the TouchUp Reading Order Tool” on PDF Accessible Repair with Adobe Acrobat 9 Pro...
  • Page 25 • Cell . Tags the selection as a table or header cell. Use this option to merge cells that are incorrectly split. PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow | 23...

  • Page 26: Checking Read Order With The Touch Up Read Order Tool

    Reading-order problems are readily apparent when you use the TouchUp Reading Order tool. Each section of contiguous page content appears as a separate highlighted region and is numbered according to its placement in the reading order. PDF Accessible Repair with Adobe Acrobat 9 Pro...
  • Page 27 In the Order tab, drag the tag for a highlighted region to the location you want. As you drag, a line appears to show potential locations. After you drag an item to a new location, the highlighted PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow (See “...

  • Page 28: Editing Tags With The Touchup Reading Order Tool

    The pointer changes to include a minus sign (-). Click the button for the tag type that you want for the highlighted region. Split a region into two regions • Select the TouchUp Reading Order tool. page 36). PDF Accessible Repair with Adobe Acrobat 9 Pro...

  • Page 29: Using Touchup Reading Order To Check And Correct Figure Tags

    If background elements that shouldn’t be read are tagged as figures, redefine them as background. • Select the TouchUp Reading Order tool, and then click Show Tables And Figures in the dialog box. PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow | 27...
  • Page 30 (See “Figure 19 TouchUp Reading Order Alternate Text Dialog” on page 29) Figure 18 Add / Edit Alternate Text with TouchUp Reading Order (See “Figure 18 Add / Edit Alternate Text with page 28). PDF Accessible Repair with Adobe Acrobat 9 Pro (See “Figure 18 Add...

  • Page 31: Using The Touchup Reading Order Tool Table Editor

    Place the Table in Editing Mode There are two ways to place Tables in Table Editing Mode with the TouchUp Reading Order Tool: PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow | 29...
  • Page 32 This is an effecient method for selecting the first row of data cells in a table which need to be changed to header cells. (See “Figure 20 Using the Order Panel to Activate (See “Figure 21 Table Editing Mode” on PDF Accessible Repair with Adobe Acrobat 9 Pro page 31). You can select individual cells...
  • Page 33 Set the cells attibutes for row span and column span. Assign a unique header ID for Table Headers or associate Data cells with Header IDs that have been created for the table PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow...
  • Page 34 Note: To correct complex tagging problems for tables, you often must use the Tags Panel. Figure 22 Table Cell Properties (See “Figure 23 Table Editor Options” on Figure 23 Table Editor Options PDF Accessible Repair with Adobe Acrobat 9 Pro...

  • Page 35: Remove Or Replace Document Structure Tags

    To do this, you must first remove all existing tags from the tree. If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure.
  • Page 36 Paste from the Options menu. Then, drag the container out one level to the location that you want. (See “Figure 24 Set Highlighting On for the Content Panel” on PDF Accessible Repair with Adobe Acrobat 9 Pro...

  • Page 37: Order Panel

    After you drag an item to a new location, the highlighted regions are renumbered to show the new reading order. You can select and move multiple, adjacent regions. PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow | 35...

  • Page 38: Tags Panel

    Tags Panel is selected. From the Content Panel Options menu, select “Highlight Content” Panel” on page 37). Figure 25 Acrobat 9 Pro Order Panel (See “Figure 26 Set Content Highlighting On for the Tags PDF Accessible Repair with Adobe Acrobat 9 Pro...
  • Page 39 To reveal the TouchUp Properties for any tag select the desired tag in the Tags panel and do one of the following: • Right click and select Properties from the context menu • Select Properties from the Tags Panel Option Menu PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow | 37...
  • Page 40 Tags tab options In the Tags tab, use the Options menu or right-click a tag in the logical structure tree to choose from the following options: Figure 27 Revealing TouchUp Properties for Tags PDF Accessible Repair with Adobe Acrobat 9 Pro...
  • Page 41 PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow...
  • Page 42 Screen readers can read the URLs of web links out loud, but adding meaningful alternate text to links can help users immensely. For example, by adding alternate text you can have a screen reader tell a user to “go to the Acrobat accessibility page of adobe.com” rather than “go to http://www.adobe.com/products/acrobat/ solutionsacc.html.”...

  • Page 43: Correct Table Tags With The Tags Tab

    If the table contains rows that span two or more columns, set ColSpan and RowSpan attributes for these rows in the tag structure. • Re-create the table in the authoring application, and then convert it to a tagged PDF. PDF Accessible Repair with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow | 41...

  • Page 44: Step 7: Use The Accessibility Checker To Evaluate The Pdf File

    Step 7: Use the Accessibility Checker to Evaluate the PDF File Once you have performed the previous steps. Check the PDF file using the Adobe Acrobat 9 Pro accessibility checker. See the document Adobe® Acrobat® 9 Pro Accessibility Guide: Using the Accessibility Checker for complete instructions.

This manual is also suitable for:

22002420 - acrobat standard - pcAcrobat 9 pro

Table of Contents