In-Event Tasks; Post-Event Tasks - MACROMEDIA BREEZE 5-MANAGER Manual

Registration and approval of attendees
Before an event occurs, the process of registering and approving attendees takes place. Events
require registration but don't always require approval. By default, an event does not require
approval, but you can change this when you create the event. If you do not require approval,
anyone who registers is approved automatically and can attend the event, providing you have a
sufficient number of licenses. (As the event host, you can always go into Breeze Manager >
Event > Participant Management and deny approval to anyone before the event occurs.)
Requiring approval lets you control who attends the event.

In-event tasks

Much of the work involved in creating an event occurs during the content creation and pre-event
stages. If you have the correct content and have completed the pre-event tasks, the actual event
should go smoothly. There are tasks, however, that may need to be completed during an event,
such as coordinating presenters and approving attendees, especially if the event is live. The
following description shows the differences between nonlive and live events and the tasks that
occur:
•
Nonlive on-demand events
to view a presentation or self-paced course or curriculum. You can notify potential participants
of the event through an e-mail invitation or by publishing the event on the public events listing
page of the organization website. Both the e-mail invitation and the website listing contain a
link that opens a registration form for the event. In many cases, nonlive events do not require
any work during the time that the event occurs.
•
Live events
are scheduled, real-time events. During the event, it may be necessary to
coordinate presenters, especially if there are multiple presenters.

Post-Event Tasks

One of the most important features of an event is to collect data. After an event is complete, the
appropriate people should review the event reports. There may also be various administrative
activities to do.
Reporting
is the last activity in an event. It provides critical statistical data and participant
feedback so event organizers and their managers can measure event success and make any
necessary adjustments for future events. For more information about event reports, see
reports" on page
Administrative activities
attendees occur after an event. For information on these tasks and how to perform them, see
Chapter 16, "Managing the Event Library," on page
198 Chapter 14: About Events
do not happen in real time. Such events involve clicking a URL
218.
such as file management tasks and answering follow-up questions from
221.
"Event