Sending Meeting Invitations - MACROMEDIA BREEZE 5-MANAGER Manual

For each name, select the new user role (presenter, participant, or host) that you want to assign
6.
from the pop-up Set User Role menu at the bottom of the Current Participants list.
Click a link in the navigation bar to perform the next task or return to the Edit Information
7.
page.

Sending meeting invitations

You can send invitations for a specific meeting if you are an administrator or have Manage
permissions for this meeting's folder.
A meeting invitation is an e-mail invitation sent to meeting participants to tell them about the
meeting date, time, duration, and location. The way that invitations are sent depends on the type
of meeting:
Registered Breeze guests
message from within Breeze Manager. You can send the e-mail invitation to all hosts, participants
and presenters, presenters only, or participants only. You can customize the subject and message
body. You can also attach a Microsoft Outlook calendar invitation so that participants can add the
Breeze meeting to their calendars.
Anyone If your meeting is open to anyone who receives the meeting URL, click the Send E-
mail Invitations button to create an e-mail invitation in your own e-mail application. The new
message contains a prepopulated subject (Breeze Meeting Invitation) and a prepopulated message
(containing the meeting date, time, duration, location, and summary) that you can edit.
To send invitations for a registered Breeze guests-only meeting:
Click the Meetings tab at the top of the Breeze Manager window.
1.
Navigate to the folder that contains the meeting for which you want to get information; for
2.
more information, see
Click the meeting name in the list.
3.
The Meeting Information page appears.
Click the Invitations link on the navigation bar.
4.
The Invitations page appears.
Select the group to which you want to send the invitation in the To pop-up menu: hosts,
5.
participants, and presenters, presenters only, or participants only.
Edit the subject and the message body if appropriate.
6.
Leave the check box selected next to the Attach Microsoft Outlook Calendar Event (vCal) to E-
7.
mail Message option if you want to include a Microsoft Outlook Calendar invitation; otherwise,
clear the check box.
Click the Send button.
8.
The Meeting Information page appears.
140 Chapter 9: Working with Meetings
If your meeting is for Breeze users only, you create a custom e-mail
"Navigating the Meetings library" on page 145.