SpectraLink 7642 User Manual
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SpectraLink 7642 User Manual

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Spectralink 7622, 7642
User Guide
14226905 version 2.0, K023
July, 2015

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  • Page 1 Spectralink 7622, 7642 User Guide 14226905 version 2.0, K023 July, 2015...
  • Page 2 The drawings and specifications contained herein are the property of Spectralink and shall be neither reproduced in whole or in part without the prior written approval of Spectralink, nor be implied to grant any license to make, use, or sell equipment manufactured in accordance herewith.

  • Page 3: Table Of Contents

    Spectralink 7622, 7642 User Guide Contents Getting Started ......4 Handset Information ............4 Charger Information .
  • Page 4 Spectralink 7622, 7642 User Guide Mute a Call ............. . 19 Reject a Call .
  • Page 5 Bluetooth (only Spectralink 7642) ........

  • Page 6: Getting Started

    Two types of chargers can be used for the handset. An ordinary charger and a USB charger. The USB charger supports a PC phone book management program, provided for the system administrator. The following are the part numbers for charger and power supply unit for Spectralink 7622 and Spectralink 7642: 14226905 Version 2.0...

  • Page 7: Battery Information

    The battery is connected to the handset from factory and must not be removed. To replace the battery, please contact your local distributor. The only battery that can be used for the Spectralink 7622 and Spectralink 7642 is the following: Battery part number: 8474 3428.

  • Page 8: Battery Capacity

    Spectralink 7642: • — up to 11 hours active talking time Battery capacity with Bluetooth turned ON and headset connected, in standby mode: Spectralink 7642: • Battery Disposal Visit www.spectralink.com/battery-recycling for further guidance on battery recycling. 14226905 Version 2.0 July, 2015...

  • Page 9: About Your Handset

    Spectralink 7622, 7642 User Guide Chapter 2: About Your Handset Alarm Button Headset Connector Display: Shows call information, Volume Control status icons and menu options Tear Off Unit (7642 only) Microphone Table 1 Handset Keys Left Softkey On hook - the handset is in Enters main menu.

  • Page 10: Handset Display

    (idle) - status bar shows user ID, personal settings and time. If bluetooth activated • (only Spectralink 7642), the bluetooth icon is visible. If wireless headset connected (only Spectralink 7642) the headset icon is visible. off hook - display shows user ID.
  • Page 11 - display shows a telephone icon. If a wireless headset is connected to the handset • (only Spectralink 7642), the display shows a telephone icon if the audio is in the handset, and it shows a headset icon if the audio is in the headset.
  • Page 12 Appears when all sounds are disabled. Appears when the loudspeaker is turned on. Appears when mic mute is turned on. Appears when bluetooth is activated. The icon disappears when a wireless headset is connected (only available on Spectralink 7642). 14226905 Version 2.0 July, 2015...

  • Page 13: Navigating The Handset

    Spectralink 7622, 7642 User Guide Table 2 Status Icons Appears when a wireless headset is connected. Appears when auto answer is turned on. Appears when a voice mail message arrives. Appears when there is an unread message in the inbox.
  • Page 14 Spectralink 7622, 7642 User Guide Left Softkey Right Softkey Pressing left softkey Pressing right softkey activates left softkey text. activates right softkey text. Use left softkey to enter Use right softkey to enter main menu. When in list of personal shortcuts.
  • Page 15 Spectralink 7622, 7642 User Guide Entering Main Menu To enter main menu press left softkey to activate Menu. • Scrolling in Menus When in menu, press top or bottom of navigation key to scroll up and down in menu. •...

  • Page 16: Basic Handset Options

    Spectralink 7622, 7642 User Guide Chapter 3: Basic Handset Options Turning Handset On/Off To turn handset on: Press left softkey to turn on handset. To turn handset off: Press left softkey until the question ‘Turn off?’ appears in display. Press Yes to confirm.

  • Page 17: Silent Mode On/Off

    Spectralink 7622, 7642 User Guide To lock/unlock keypad: Press Menu followed by to lock keypad. • Press Unlock followed by  to unlock keypad. • To answer a call when keypad is locked, press . When you end the call, the keypad automatically locks.

  • Page 18: Making Calls

    Spectralink 7622, 7642 User Guide Chapter 4: Making Calls The handset must be subscribed and registered to make a call. For internal calls, dial extension number. Contact your system administrator for a list of these extension numbers. For external calls, dial external code (or line pool code) to access an external line, then dial external number.

  • Page 19: Dial From Call List/Call Register

    Spectralink 7622, 7642 User Guide Dial from Call List/Call Register Call list/call register shows up to 40 of your latest incoming, outgoing and missed calls (system dependent feature). When the call list/call register memory is full, the handset automatically erases the oldest call when a new call is received in call list.

  • Page 20: Speed Dial

    Spectralink 7622, 7642 User Guide Scroll to Outgoing calls and press Select. Scroll to the desired name or number and press Speed Dial If you have assigned a number to one of the speed-dialing keys 0-9, do the following: Press and hold a key (0-9) for three seconds, until the call is initiated.

  • Page 21: Answering Calls

    Spectralink 7622, 7642 User Guide Chapter 5: Answering Calls The handset must be subscribed and registered to answer a call. When handset rings, display shows the icon for incoming calls and the caller information appears below if supported by the subscribed system.

  • Page 22: During Calls

    Call Transfer Call transfer is a system dependant feature. How you use the feature depends on whether your system is subscribed to a SIP enabled Spectralink DECT or IP DECT server or a Spectralink DECT or IP DECT Server. Call Transfer: SIP Enabled Spectralink DECT or IP DECT Server Call Transfer (Blind) Press Options.

  • Page 23: Call Hold

    Call Hold Call Hold is a system dependant feature. How you use the feature depends on whether your system is subscribed to a SIP enabled Spectralink DECT or IP DECT server or a Spectralink DECT or IP DECT Server. Call Hold: SIP Enabled Spectralink DECT or IP DECT Server To place an active call on hold, press Options and select Hold.

  • Page 24: Call Forward Unconditional

    Press to hang up. • #21# code can be changed in the Spectralink DECT or IP DECT Server to fit your standard. • Turning Loudspeaker On/Off Turning loudspeaker on allows other people in the room to listen to and participate in the conversation.

  • Page 25: Turning Microphone Mute On/Off

    Spectralink 7622, 7642 User Guide Turning Microphone Mute On/Off Turning microphone mute on will mute your voice. That is, you can hear the other party but they cannot hear you. To turn microphone mute on/off: While on a call, press Mic Mute to turn microphone mute on.

  • Page 26: Using Shortcuts

    Spectralink 7622, 7642 User Guide Chapter 7: Using Shortcuts While on a call, you can access the find name function to scroll through names and numbers using predefined shortcuts (up/down navigation keys). The handset contains two types of shortcuts: Personal Shortcuts •...
  • Page 27 Spectralink 7622, 7642 User Guide Call list (system dependent feature) While on hook, press left side of navigation key to enter • call list. — Incoming calls are illustrated with green arrows — Outgoing calls are illustrated with blue arrows —...

  • Page 28: Using The Menu

    Spectralink 7622, 7642 User Guide Chapter 8: Using the Menu The handset offers a range of functions that are grouped into menus. The main menu consists of seven menus: Phone Book, Call Register, Messages, MSF Function, External Services, Status and Settings.

  • Page 29: List Of Menu Functions

    Spectralink 7622, 7642 User Guide Status Status provides a quick overview of some of the handset settings and works as a shortcut, which makes it easy to change the basic settings according to your needs. Settings Settings offer you the opportunity to customize the handset according to your needs. The settings can be changed at any time.
  • Page 30 Spectralink 7622, 7642 User Guide MSF Function Number: system dependant External Services (system dependant) Status Silent Headset Auto answer Economy mode Battery Ringer tone Volume General Information Settings Ringing volume Ringing tone Alerting volume Vibrator Silent mode Auto key lock...

  • Page 31: Phone Book

    Spectralink 7622, 7642 User Guide Chapter 9: Phone Book You can store numbers and names in your phone book. The phone book can store up to 250 names with four numbers each. A maximum of 24 digits, including spaces, is allowed for each number. Names are sorted alphabetically starting with their first character.
  • Page 32 Spectralink 7622, 7642 User Guide Scroll to Phone Book and press Select. Scroll to Add name/number and press Select. Type the name of the contact using the keys 2-9. Scroll to number and enter the number of the contact (max 24 digits).
  • Page 33 Spectralink 7622, 7642 User Guide Scroll to Add new number and press Select. Enter the new number using the digits 0-9 and press Save. Repeat step 7-8 to add another number to the contact. Deleting Number You can delete a single number at any time and still keep the rest of the belonging numbers of a contact.

  • Page 34: Speed Dial

    Spectralink 7622, 7642 User Guide Speed Dial Speed Dial Calls Press and hold a key (0-9) for three seconds, until the call is initiated. • Adding to Speed Dial You can assign a number to one of the speed-dialing keys 0-9. This way you only need to press a single digit to find name and number of the contact, you want to phone.

  • Page 35: Call Register

    Spectralink 7622, 7642 User Guide Chapter 10: Call Register The call register menu can store a total of 40 incoming, outgoing and missed calls. Call register is divided into lists of: incoming calls, outgoing calls and missed calls. If the memory of call register is full, the handset will automatically erase the oldest call when a new call is received in call register.

  • Page 36: Outgoing Calls

    Spectralink 7622, 7642 User Guide Write the name of the contact using the digits 0-9 and then press Save. Deleting an Incoming Call from List Press Menu to enter main menu. Scroll to Call Register and press Select. Scroll to Incoming Calls and press Select.

  • Page 37: Missed Calls

    Spectralink 7622, 7642 User Guide Write the name of the contact using the digits 0-9 and then press Save. Deleting an Outgoing Call from List Press Menu to enter main menu. Scroll to Call Register and press Select. Scroll to Outgoing Calls and press Select.

  • Page 38: Delete Call Lists

    Spectralink 7622, 7642 User Guide Write the name of the contact using the digits 0-9 and press Save. Deleting a Missed Call from List Press Menu to enter main menu. Scroll to Call Register and press Select. Scroll to Missed Calls and press Select.

  • Page 39: Messages

    Spectralink 7622, 7642 User Guide Chapter 11: Messages If supported by the subscribed system, you can write, send and receive messages from the messages menu. You write messages using the alphanumeric keyboard. All messages are automatically stored in inbox or outbox.

  • Page 40: Using Templates

    Spectralink 7622, 7642 User Guide Clearing Text Field Use the clear text function, when you are writing a new message and want to start all over. Press Options. Scroll to Clear text and press Select. Saving a New Message in Outbox You can write a message and then save it in outbox for later handling.
  • Page 41 Spectralink 7622, 7642 User Guide Scroll to Select and press Select. If relevant, write additional text. Press Options. Scroll to Send and press Select. Press Search to enter number or find the recipient. 10 To find a name you can: —...

  • Page 42: Reading Messages

    Spectralink 7622, 7642 User Guide Scroll to desired message and press Select. Press Options. Scroll to Forward and press Select. Press Options. Scroll to Save message and press Select. Scroll to Templates and press Select. 10 If memory is full, press OK to replace an old template.
  • Page 43 Spectralink 7622, 7642 User Guide Write a new message in an empty screen • Write in continuation of original text (received message) • Insert a template • Call back by pressing • Reply Using an Empty Screen Press Menu to enter main menu.
  • Page 44 Spectralink 7622, 7642 User Guide Scroll to the desired message and press Select. Press Options. Scroll to Reply and press Select. Scroll to Template and press Select. Scroll to the desired template and press Options. Scroll to Select and press Select.

  • Page 45: Deleting Messages

    Spectralink 7622, 7642 User Guide Resending a Message If you want to resend a message to a contact, do the following: Press Menu to enter main menu. Scroll to Messages and press Select. Scroll to Outbox and press Select. Scroll to the desired message and press Select.
  • Page 46 Spectralink 7622, 7642 User Guide Erase All Messages from Inbox or Outbox Use this function to erase all messages from your outbox. Press Menu to enter main menu. Scroll to Messages and press Select. Scroll to Erase messages and press Select.

  • Page 47: Status

    Spectralink 7622, 7642 User Guide Chapter 12: Status The status menu provides an overview of some of the handset settings and works as a shortcut to these making it easy to change the settings according to your needs. The status menu also provides information about battery capacity.
  • Page 48 Spectralink 7622, 7642 User Guide General Information This menu item provides information about product type, IPEI number, hardware version and firmware version. Press Menu to enter main menu. Scroll to Status and press Select. Scroll to General Information and press Select.

  • Page 49: Settings

    Spectralink 7622, 7642 User Guide Chapter 13: Settings The setting menu offers you the opportunity to customize the handset according to your needs. The settings can be changed at any time. The following describes how you customize the handset. Ringing Volume To adjust the volume of the ring tone: Press Menu to enter main menu.

  • Page 50: Alerting Volume

    Spectralink 7622, 7642 User Guide Alerting Volume Alerts are short beeps that appear when: You receive a new message. • You send a message. • The handset is moving out of range. • The handset is out of range. •...

  • Page 51: Auto Key Lock

    Spectralink 7622, 7642 User Guide Scroll to Settings and press Select. Scroll to Silent mode and press Select. Scroll to On or Off and press Change. - OR - While on hook, press Menu followed by #. • Changing Settings of Silent Mode...

  • Page 52: Backlight

    Spectralink 7622, 7642 User Guide Backlight The backlight turns off when handset is in standby mode after a preset period of time delay. The display backlight automatically turns on when an incoming call or message arrives, or a key is pressed.

  • Page 53: Out Of Range

    Spectralink 7622, 7642 User Guide To turn auto answer on/off: Press Menu to enter main menu. Scroll to Settings and press Select. Scroll to Auto answer and press Select. Scroll to On or Off and press Change. Auto answer is always inactive when the handset is charging.

  • Page 54: Bluetooth (Only Spectralink 7642)

    Bluetooth (only Spectralink 7642) Bluetooth allows you to connect the handset to a compatible device with bluetooth connectivity within 10 metres (32 feet). When a wireless headset is connected to the Spectralink 7642, you can perform the following actions. To Activate the Bluetooth Function Press Menu to enter main menu.
  • Page 55 Enter pin code and press Ok. Press Ok, and press Options in order to connect to the headset. Scroll to Connect and press Select. Press Ok. The wireless headset is now connected to your Spectralink 7642 Handset. Deactivate Bluetooth Press Menu to enter main menu.
  • Page 56 Activate On by pressing Select then press Exit Press Options and scroll to Connect. Press Select, then press Ok. The wireless headset is now connected to your Spectralink 7642 Handset. Remove Wireless Headset from the Device List Press Menu to enter main menu.

  • Page 57: Advanced

    Spectralink 7622, 7642 User Guide Press left or right side of navigation key to adjust the volume. Switch Between Wireless Headset and Handset When the headset is active and the handset is off hook, the audio can be switched between the headset and the handset Activate handset / headset soft key by pressing the left or the right side of the navigation key.
  • Page 58 Spectralink 7622, 7642 User Guide To Set Headset Volume: 11 Press Menu to enter main menu. 12 Scroll to Settings and press Select. 13 Scroll to Advanced and press Select. 14 Scroll to Headset and press Select. 15 Scroll to Headset volume and press Change.
  • Page 59 Spectralink 7622, 7642 User Guide Login Before you can use the registered handset it is necessary to subscribe the handset to a system (login). The handset can be subscribed to up to 10 different systems. Selecting a Login If you want to change to another system manually, do the following: Press Menu to enter main menu.
  • Page 60 Spectralink 7622, 7642 User Guide Scroll to Create login and press Select. The handset will start searching for a system. Scroll to the found system and press Select. If required, enter an AC Code and press Ok to connect to the system.
  • Page 61 Spectralink 7622, 7642 User Guide Scroll to Change time and press Select. Place cursor on the digit, you want to change. Press a digit. The cursor will then automatically jump to the next digit. Press Change. Choose Date Format Press Menu to enter main menu.

  • Page 62: General Information

    Spectralink 7622, 7642 User Guide Chapter 14: General Information Troubleshooting The handset does not ring. Check whether Silent mode is turned On. The handset cannot find a system ID at Create Login. Check whether the system is set to allow subscriptions.
  • Page 63 • Economy mode up to 27 hours. • Standby time up to 90 hours. • Capacity Spectralink 7642 with Bluetooth Turned on and Headset Connected Active talking time up to 11 hours. • Standby time up to 50 hours. •...

  • Page 64: International Regulatory And Product Information

    International Regulatory and Product Information Table 3 This Spectralink 7622/7642 Handset has been marked with the CE mark. This mark indicates compliance with EEC Directive 1999/5/EC. A full copy of the Declaration of conformity can be obtained from Spectralink Europe ApS, Langmarksvej 34, 8700...
  • Page 65 1999/5/CE. Italiano Con la presente Spectralink dichiara che questo Spectralink [Italian]: 7622/7642 Handset è conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE. Íslenska Hér með lýsir Spectralink yfir því að Spectralink 7622/7642 (Icelandic): Handset er í...
  • Page 66 Spectralink 7622, 7642 User Guide Table 4 1999/5/EF Slovensky Spectralink týmto vyhlasuje, že Spectralink 7622/7642 Handset [Slovak]: splna základné požiadavky a všetky príslušné ustanovenia Smernice 1999/5/ES. Suomi Spectralink vakuuttaa täten että Spectralink 7622/7642 Handset [Finnish]: tyyppinen laite on direktiivin 1999/5/EY oleellisten vaatimusten ja sitä...
  • Page 67 Spectralink 7622, 7642 User Guide Table 6 Explosive Device Proximity Warning Aviso Não opere o dispositivo de rede sem fios perto de cápsulas explosivas não protegidas ou num ambiente explosivo, a não ser que o dispositivo tenha sido modificado para se qualificar especialmente para essa utilização.
  • Page 68 Spectralink 7622, 7642 User Guide To reduce the risk of electrical shock or burns, do not disassemble this product. Opening or removing covers may expose you to dangerous voltages, dangerous electrical current, or other risks. Incorrect reassemble can cause electrical shock when the appliance is subsequently used.
  • Page 69 Spectralink 7622, 7642 User Guide Exercise care in handling batteries in order not to short the batteries with conducting materials such as rings, bracelets, and keys. The batteries or conducting material may overheat and cause burns or fire. Do not open or mutilate the batteries, released electrolyte is corrosive and may cause damage to the eyes or skin.
  • Page 70 Device has been tested for SAR compliance for head and body worn configurations. The highest reported SAR value is: head 0,068 W/kg (Spectralink 7622), head 0,229 W/kg (Spectralink 7642). IC Note: Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.
  • Page 71 Spectralink 7622, 7642 User Guide Information to user The users manual or instruction manual for an intentional or unintentional radiator shall caution the user that changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.
  • Page 72 Spectralink. The repaired or replaced item will be shipped to Customer, at Spectralink's expense, not later than thirty (30) days after Spectralink receives the defective product, and Spectralink will retain risk of loss or damage until the item is delivered to Customer. EXCLUSIONS...
  • Page 73 Reseller for information about support and service agreements applicable to your product. For information on Spectralink service, go to the Spectralink web site www.spectralink.com, products and services menu, or call 1-800-775-5330, or call your local Spectralink Office, as listed on the Spectralink Web site.
  • Page 74 Agreement. 1. GRANT OF LICENSE. Subject to the terms of this Agreement, SPECTRALINK grants to you a non-exclusive license to install and use the SOFTWARE PRODUCT on the SPECTRALINK product with which this SOFTWARE PRODUCT is supplied (the “PRODUCT”).
  • Page 75 SOFTWARE PRODUCT shall remain in SPECTRALINK or its suppliers. Title and related rights in the content accessed through the SOFTWARE PRODUCT is the property of such content owner and may be protected by applicable law.
  • Page 76 SPECTRALINK's option and expense, to refund the purchase price paid by you for any defective software product which is returned to SPECTRALINK with a copy or your receipt, or to replace any defective media with software which substantially conforms to applicable SPECTRALINK published specifications.
  • Page 77 OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE OR USE OF THIS SOFTWARE PRODUCT. SPECTRALINK SHALL NOT BE LIABLE UNDER THIS WARRANTY IF ITS TESTING AND EXAMINATION DISCLOSE THAT THE ALLEGED DEFECT OR MALFUNCTION IN THE...
  • Page 78 10.3 Contact If you have any questions concerning this Agreement, or if you desire to contact SPECTRALINK for any reason, please contact the SPECTRALINK office serving your country. 10.4 U.S. Government Restricted Rights The SOFTWARE PRODUCT and documentation are provided with RESTRICTED RIGHTS.
  • Page 79 ©2013 Spectralink Corporation. All rights reserved. Specifications subject to change without notice. Spectralink Corporation 2560 55th Street Boulder CO 80301, USA Spectralink Europe ApS Spectralink Europe ApS Langmarksvej 34 DK-8700 Horsens Tel. +45 7560 2850 infodk@spectralink.com www.spectralink.com...

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