Table of Contents
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Software Overview
The KeyAdvantage system software maintains all KeyAdvantage data. System administrators primarily use the
KeyAdvantage software to control access to vehicle keys. The software consists of a database that stores user
and group information, vehicle information, inventory and assignment data on KeyPads, KeyBoxes, and KeyTags,
and vehicle access activity. Visit the
and download the current software.
Setting up and administering the system includes:
•
Creating a user profile for each software user and key holder, defining their work hours, department, PIN
code, and number of accesses allowed per day
•
Managing user and KeyAdvantage inventory status
•
Importing KeyAdvantage device inventory into the system software
•
Entering vehicle information into the system software
•
Assigning KeyTags to a vehicle key
•
Assigning KeyBoxes to dealerships & departments
•
Placing KeyBoxes containing vehicle keys on each vehicle
•
Maintaining the database
•
Scheduling and reviewing reports to manage users and vehicle inventory
System Users
The KeyAdvantage software allows administrators to create two types of users—those who are able to check
KeyPads in and out, and those who can log into the KeyAdvantage software to perform administrative tasks.
KeyAdvantage Key Holders
•
KeyAdvantage key holders only have access to the KeyAdvantage system software to check in and check
out KeyPads.
•
When a key holder record is created, the following information is entered:
–
A login ID and password that allows them to log into the software to check in and out KeyPads
–
A KeyPad user name that appears on the screen of the KeyPad when it is powered on and in access
reports
–
A 4-digit PIN code
–
The maximum number of KeyBoxes that they can access during their shift
–
The number of KeyPads that they are allowed to check out simultaneously
–
Specific times on specific days during which they can check out KeyPads and open KeyBoxes to
access vehicle keys
–
The department(s) in which they are allowed to access vehicle keys
See
"Creating Users and Key Holders"
Key Holder Groups
•
Key holders can be organized into groups.
•
All group members have identical permissions and access hours.
•
Key Holder groups can be cross-dealership, restricted to a single department within a dealership, or
anything in between.
www.keyadvantage.com
on page 36 for details on creating key holders.
website to view more KeyAdvantage documentation
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Chapter 1
Introduction
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Table of Contents
Troubleshooting
